offshore travel instructions handling the corona situation · offshore travel instructions –...
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Instructions
Document no.: 81-001222
Rev. no.: 9.0
Date: 17 July 2020
Offshore travel instructions –
Handling the corona situation
Offshore travel instructions – Handling the corona situation
Doc. no.: 81-001222 Rev. no.: 9.0 Page: 2 of 42
About this document
Purpose Provide instructions for offshore travel, with necessary internal and
external references, for personnel scheduled to travel offshore. The
purpose is to minimise the risk of infection for travel on board.
Describe how to handle any exceptions as regards personnel from
abroad.
Applies to The document applies to all production installations where Aker BP
is operator, and includes everyone who is to work or stay on the
production installation. That means Ula, Skarv, Valhall, Ivar Aasen
and Alvheim.
Revision period As needed
Deviation/
Exception
If requirements described in this document cannot be followed, the
deviation/exception process shall be applied. Exceptions from these
instructions shall follow the same procedure as stated in Chapter
5.6, AOM per asset will approve such exceptions.
Role Name
Owner Håvard Haslerud (Operations Manager)
Verified by Jan Erik Hidle (HSSE Manager) / John Olaf Næsheim (Company Doctor)
Coordinator Tommy Lerøy Berntsen/Christian Rott (OIM)
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Rev.no. Date Description of change Prepared/approved by
4.0 2020-05-08 Main changes:
- Testing prior to travel offshore Ch. 5.9
- Charter booking Ch. 5.1.3
- Scope changed (Maersk Reacher removed)
- Travel dispensation changed, date of birth is
provided instead of National ID No.
Appendix C
- Clarification of supervisor responsibility, Ch.
5.3
- Nurse Interview guide changed, Appendix A
- Practical info about stays at heliport, Ch.
5.10.3
Christian Rott / Håvard
Haslerud
5.0 2020-05-15 Main changes:
- Changed quarantine from 14 days to 10
days
- Specified minimum and recommended time
to report for testing Ch. 5.9
Christian Rott / Håvard
Haslerud
6.0 2020-05-29 Main changes:
- Contact from nurse/FAL, Ch. 5.2
- Contact from immediate supervisor, Ch. 5.3
- Carrying out testing, Ch. 5.9.2
- Table 1, Ch. 5.5 updated
- Nurse interview guide changed, Appendix A
- Template for offshore travel dispensation
updated, Appendix C
Christian Rott / Håvard
Haslerud
7.0 2020-05-06 Main changes:
- Who can stay at a departure hotel, Ch. 5.8
- Changed interview guide for immediate
supervisors, Appendix A
Christian Rott / Håvard
Haslerud
8.0 2020-06-29 Main changes:
- Table 1, Ch. 5.5
- Legal references removed, Ch. 5.6
- Testing Brønnøysund, Ch. 5.9
Christian Rott / Håvard
Haslerud
9.0 2020-07-17 Main changes
- Ch. 1, updated references
- Ch. 5.5., updated with new quarantine rules
- Ch. 5.9.1, updated with booking details for
testing in Brønnøysund
Håvard Haslerud
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Table of contents
1 References .................................................................................................................... 5
2 Background ................................................................................................................... 5
3 Authorities’ expectations and requirements ................................................................... 8
3.1 General mandatory quarantine and isolation 8
3.2 Mandatory quarantine when entering from abroad 9
4 Flow chart for offshore travel ...................................................................................... 10
5 Offshore travel instructions .......................................................................................... 11
5.1 Guidelines for turnout 11
5.1.1 Advice to minimise risk of infection for personnel prior to offshore travel 12
5.1.2 Travel instructions 13
5.1.3 Charter flight 15
5.2 Nurse/FAL will be in contact 17
5.3 Immediate supervisor will be in contact 17
5.4 Do you comply with FHI’s Advice and measures for the general public? 18
5.5 FAL/OIM assesses the need for exceptions/measures 19
5.6 Handling exceptions in relation to mandatory quarantine as a consequence of stays abroad 22
5.7 Alternative solutions 24
5.8 Departure hotel 24
5.8.1 Booking of departure hotel Clarion Hotel Air, Sola 26
5.8.2 Booking of departure hotel, Thon Hotel Brønnøysund, 26
5.9 Covid-19 testing prior to travelling offshore 27
5.9.1 Booking a test and reporting for testing: 28
5.9.2 Carrying out the testing 29
5.9.3 Following up test results: 30
5.10 Reporting at the heliport 31
5.10.1 Placement in helicopters: 31
5.10.2 Stays at heliport, disruption days, fog, etc. 32
6 Travel expenses / compensation ................................................................................. 32
7 Appendix A, Questions about health status before offshore travel ............................... 33
8 Appendix B, Clarification of critical activity and key roles ............................................. 37
8.1 Introduction 37
8.2 Examples of activity and roles that are critical for maintaining production 38
9 Appendix C, Offshore travel dispensation .................................................................... 39
10 Appendix D, Information bulletin departure hotel ......................................................... 40
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1 References
77-03-04, Apply for and handle exceptions from requirements
Synergi case 187446, Exception from quarantine requirement for foreign personnel in Aker
BP
Regulation 470: Regulation relating to infection control measures etc. in connection with the
corona outbreak (the Covid-19 Regulations)
Norwegian Institute of Public Health’s recommendations and definitions:
Link to FHI’s Definitions of suspected, likely and confirmed cases of coronavirus and
contacts.
Link to FHI’s Advice and information to the public about coronavirus
Link to FHIs Infection control advice for travel and entry quarantine upon arrival to Norway
concerning coronavirus (Covid-19)
2 Background
Aker BP is continuously following the development of the Covid-19 outbreak and the
authorities’ recommendations aimed at reducing the spread of infection in society. As a
consequence of the outbreak, the authorities have implemented strict travel restrictions, both
for domestic travel within Norway, and for travel into/out of Norway.
Aker BP has introduced several measures to minimise the risk for our employees and
contractors who work on our behalf. These measures are e.g. described in the Company
instructions – Handling the corona situation posted on Workplace, plus a dedicated response
plan for handling personnel who are suspected of being infected, or close contacts, on our
installations and rigs.
These travel instructions were introduced to further limit the risk of spreading infection and
illness outbreaks.
Everyone who travels offshore, or is responsible for ordering suppliers/personnel or booking
personnel offshore must familiarising themselves with these instructions.
The objective of these instructions is to reduce the risk of bringing infection on board.
Everyone who is going to work for Aker BP is strongly encouraged to follow the relevant
infection control advice from FHI, such as frequent washing of hands and social distancing. If
you have symptoms, you must stay home. If anyone else is sick at home, you should use the
departure hotel during the days prior to travelling. It is also possible to get tested in most
municipalities in Norway if you have symptoms. You should avoid public transportation the
last week prior to offshore travel.
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The figure below illustrates the effect of 7 days of limited close contact. It is assumed that 7
days without close contact will reduce the risk of bringing infection on board by 70-80%,
Source: Annals of Internal Medicine, The Incubation Period of Coronavirus Disease 2019
(COVID-19) From Publicly Reported Confirmed Cases:Estimation and Application.
Duration of instructions
These instructions will remain in force until further notice, and the duration will be subject to
continuous assessment. The most recent risk assessment is from 5 May 2020. Further
developments will depend on how the infection (reproduction number R0) develops moving
forward, as more societal functions are normalised.
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3 Authorities’ expectations and requirements
The authorities have recently adopted amendments to statutes and regulations to provide a
legal basis for several of the measures that have been implemented to slow the spread of
corona infection and to avoid overstraining the health services, as well as to protect those
among us who are particularly vulnerable to developing serious illness.
3.1 General mandatory quarantine and isolation
On 29 March, the Ministry of Health announced a new regulation regarding infection control
measures etc. in connection with the corona outbreak (the Covid-19 Regulation), which
replaced previous regulations. In brief, the Regulation states that, if you have been in close
contact with a person with a confirmed case of infection, then you must go into quarantine. If
you must go into quarantine, then you cannot:
• go to work or school
• undertake longer domestic trips or travel abroad
• take public transportation
• visit places where larger groups of people congregate
• seek out close contact with persons other than the people you live with.
The Regulation also states that, if you are infected, or if you develop respiratory symptoms
during the quarantine period, then you must go into isolation. Isolation means that you must
remain in your own home, or other suitable place of residence. You must be isolated from
other persons, and not have close contact with persons in the same household, insofar as
possible. You are also required to stay in isolation from when symptoms present, and until 7
days after you are symptom-free. We recommend that you seek out Covid-19 testing in the
public health service.
You can find the complete text of the Regulation here
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3.2 Mandatory quarantine when entering from abroad
People who enter Norway must stay in quarantine for 10 days after arriving in Norway if the
country you're coming is not exempted by regulation. You can find the complete text of
Regulation 470 here.
Note that Aker BP’s offshore travel process applies regardless of the country of residence.
Everyone is treated in accordance with the process as it is illustrated in the flow chart in
Chapter 4 of these instructions – regardless of residence and nationality.
Mandatory quarantine after stays abroad under this Regulation is less comprehensive than
the general mandatory quarantine (ref. Item 3.1 above). The reason for this is that the
general mandatory quarantine sets in when there is close contact with a person with
confirmed infection, while mandatory quarantine when entering from abroad applies to all
persons who come to Norway, and the risk is therefore considered to be lower.
Mandatory quarantine for employees who have been abroad can take place in their own
home or other suitable place of residence. Aker BP also considers departure hotels to be a
“suitable place of residence”, as the intention of the Regulation is to avoid the circulation of
infection in society.
Use of departure hotels, as described in these instructions, has been introduced to reduce
the likelihood of infection on board to an acceptable level.
The Norwegian Directorate for Civil Protection has defined the oil and gas industry as an
“important societal function” (see Appendix B). That gives Aker BP the opportunity to make
exceptions from the mandatory quarantine in Regulation 470 for “critical operations
personnel linked to the gas value chain and critical staffing offshore to maintain oil and gas
production”. The process for exceptions is described in Chapter 5.6. Who is regarded as
falling under the term “critical operations personnel” is listed in Appendix B.
If a person does not fall under the definition of “critical operations personnel” as listed in
Appendix B, when entering Norway, the person must complete the mandatory quarantine of
10 days before travelling offshore.
If you travel into Norway from abroad, you need documentation to confirm that you are
employed by Aker BP or by a contractor that works on one of our installations. You can get
this documentation from your company’s HR department. You will also have to bring your
passport, regardless of which country you're from.
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4 Flow chart for offshore travel
Figure 1, flow chart for offshore travel
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5 Offshore travel instructions
This chapter must be read alongside the Flow Chart, Figure 1, and describes the various
boxes in the flow chart.
5.1 Guidelines for turnout
Personnel scheduled to travel offshore shall report to the heliport at the start of their rotation
– in other words, the date/time the person is scheduled to travel offshore as listed in Dawinci.
A potential stay at a departure hotel must be complete by the indicated offshore travel date in
Dawinci. The number of days will be determined by FAL.
Lack of participation in testing before offshore travel may also entail a need for a departure
hotel.
Public transportation shall be avoided to the greatest possible extent; it is preferable that
personnel use their own vehicle parked at the heliport. The use of public transportation must
also be avoided during stays at the departure hotel. If a private vehicle is not available, a
rental car may be used pending clarification with the line manager. When a private vehicle or
rental car is used, the precautionary rules described in these instructions must be followed.
If it is not possible to report to the heliport without taking public transportation or commercial
flights, personnel must take precautions and minimise close contact in accordance with these
instructions. Departure hotels are used as described above.
If the individual does not meet the criteria listed in the flow chart for either “FHI’s advice to
the general population”, method of transport, stays abroad or other things, this could entail a
need to stay at a departure hotel.
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5.1.1 Advice to minimise risk of infection for personnel prior to offshore travel
Aker BP’s paramount objective is to reduce the risk of disease and spread of infection
offshore so we can maintain robust operation of our installations.
To safeguard this, we rely on each employee to take his or her share of the responsibility to
protect themselves and to make good decisions as regards his/her risk exposure at any
given time.
1. It is assumed that all personnel will follow the authorities’ recommendations and internal
instructions to prevent infection.
2. Prior to travel offshore, it is important for each individual to follow the necessary
precautionary rules for 10-12 days
3. Measures to assess risk of infection and status prior to travel offshore:
a. For new personnel, conversation with nurse 10- 12 days before offshore
travel.
b. For everyone, conversation with nurse 1-2 days before offshore travel
c. As needed, talk with supervisor 7 days prior to travel offshore
d. In the event of doubt, consider conversation with FAL.
4. The main rule is that personnel who have a home situation where they are not exposed
to risk of infection can follow the ordinary offshore travel procedures.
a. Personnel who are uncertain whether they can follow the necessary
precautionary rules to protect themselves from infection are recommended to
stay in a departure hotel prior to travel offshore.
b. Work in the health service is considered an elevated risk; such work during a
free period must be completed 7 days prior to travel offshore
c. For personnel with a commute that requires use of public transportation and
potential contact with sources of infection, consideration shall be given to the
need to stay in a departure hotel. This assessment takes place in consultation
with the OIM, nurse and FAL.
d. As regards personnel who live outside Norway, special assessments will be
made based on the local risk profile and function. The need for a departure
hotel for personnel living abroad should be considered as early as possible in
order to facilitate prudent clarification.
e. As regards personnel from suppliers travelling out to our installations,
departure hotels can be used presuming that the requirements pursuant to the
Offshore Travel Instructions are satisfied in relation to exposure to contagion.
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5.1.2 Travel instructions
1. The main rule is to avoid public transportation so that the risk of exposure to infection is
as low as possible.
2. Where ferry transportation is needed as part of the commute, it is presumed that
individuals follow the recommended precautionary rules.
3. If possible, use your private vehicle to the heliport, alternatively a rental car. If overnight
accommodation is needed for the trip, this is booked via Egencia.
4. Carpooling is generally not permitted, but may be approved as an exception by your line
manager. Potential carpooling shall be limited to no more than 2 people, and you must
not carpool with your deputy in an emergency preparedness role.
5. Avoid public places, such as shops and cafés. Bring food and beverages from home for
the entire trip.
6. If it is necessary to use public transportation and/or planes, it is presumed that the
recommended precautionary rules are followed and that any needs for exceptions are
processed in accordance with the flow diagram.
Note that use of public transportation (plane, train, bus, taxi) could entail a need to stay at a
departure hotel. Use of ferries in Norway with a person’s own vehicle is not considered to be
public transportation as long as the rules in the table below are followed.
Own vehicle/rental car from
home to heliport
1. It is recommended that driving and resting time rules are
used as guidance. I.e., be rested when you start driving,
max. 10 hours’ drive time per day including breaks
(recommend minimum 45 minutes per 4.5 hours).
2. One overnight stay is permitted on the way from home
to heliport, i.e. a total maximum drive time of 2 x 10
hours.
3. Driving can be combined with charter flights, meaning
that, if you can drive to an airport where charter flights
land within the framework of the drive time restrictions
laid out in Ch. 2, you can take a charter flight to the
departure airport.
4. Follow the authorities' recommendations during
stops/breaks
a. Maintain prudent distance – 2 metres.
b. Observe good hand hygiene (e.g. while filling
fuel)
c. Avoid touching your face
Ferry 1. Recommend staying/sitting in your own vehicle during
the crossing, if allowed.
2. Alternatively, follow the authorities’ recommendations
when in common areas.
a. Maintain prudent distance – 2 metres.
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b. Hand hygiene and awareness surrounding what
you touch
c. Avoid touching your face.
3. Ferries from Denmark to Norway will entail a stay at a
departure hotel due to the duration of travel.
Airplane 1. Keep your distance from others – 2 metres
2. Ensure good hand hygiene and avoid touching your
face.
3. Pay particular attention to touch surfaces such as:
a. Security check
b. Boarding
c. Baggage handling
4. Commercial flights will results in a stay at a departure
hotel
Charter flight See Chapter 5.1.3
Train 1. Keep your distance from others – 2 metres
2. Ensure good hand hygiene and avoid touching your
face.
3. Pay particular attention to touch surfaces such as:
a. Baggage handling
4. Use by trains will result in a stay at a departure hotel
Taxi Must be avoided, including during stays at departure hotels
Shuttle bus will be set up between airport/departure hotel and departure hotel/heliport.
Use by taxis will result in a stay at a departure hotel
Rental car Use of rental car – book via Egencia
Hotel need during transport
with own vehicle/rental car
Book via Egencia
Shuttle bus Aker BP shuttle buses have been organised between
hotels, airports and heliports. This shuttle bus has
implemented infection control measures, and can be used
by all personnel who have followed the offshore travel
instructions.
As regards personnel with emergency response roles, the
primary role must not sit near their deputy. For example, the
Offshore Installation Manager (emergency response
manager) must not sit near the Operations Manager (deputy
emergency response manager)
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5.1.3 Charter flight
1. The charter flight is reserved for personnel travelling to Aker BP production units,
with the exception of the last leg (SVG – OSL), which is open for everyone. The
charter solution shall only be used by those who are not entitled to a departure
hotel.
2. Route: Oslo – Esbjerg – Stavanger – Kristiansund – Brønnøysund – Bodø –
Kristiansund – Stavanger – Oslo
Day: Tuesdays
Flight From ETD To ETA
WF7318 OSL 0640 EBJ 0805
WF7318 EBJ 0835 SVG 0950
WF7318 SVG 1005 KSU 1130
WF7318 KSU 1145 BNN 1245
WF7319 BNN 1345 BOO 1430
WF7319 BOO 1450 KSU 1620
WF7319 KSU 1635 SVG 1800
WF7319 SVG 1815 OSL 1920
3. Sign up as early as possible and no later than Friday before departure at 12:00 to
[email protected]. Those travelling with the charter flight can book themselves;
put your offshore supervisor on copy. Provide the following information when
booking:
- Name
- Date
- Boarding and disembarking point
The trip will be visible in MinDaWinci and a receipt with instructions will be sent via
SMS.
4. As regards personnel with emergency response roles, the primary role must not sit
near their deputy. For example, the Offshore Installation Manager (emergency
response manager) must not sit near the Operations Manager (deputy emergency
response manager).
If the number of seats in use exceeds 24, Aviation must be informed
[email protected] about this to ensure a good overview of close
contacts.
5. Clarion Hotel & Congress Oslo Airport must be used for nights spent at
Gardermoen; it is right next to the entrance to the charter terminal. This is booked
via Egencia.
In the event of overbooking, Aviation will prioritise (in consultation with relevant OIM, AKL
log., and health axis as needed).
Those with the longest travel distance/challenging travel will be prioritised.
In order to use Charter, you must fulfil the travel requirements and be cleared by the nurse
according to the routine for pre-conversations, as well as arrive at the charter airport without
using public transport.
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If you must stay at a departure hotel before travelling, charter must not be used.
- Example 1: Person arrives from Sweden and must spend 7 days at a departure hotel
before travelling. Charter flight thus cannot be used.
- Example 2: Person who has been in Norway throughout the free period travels with a
charter flight from Brønnøysund to Sola on Tuesday, headed for Alvheim. He drove
himself to the airport and has been following FHI's advice during the free period. He
travels to Alvheim Thursday, and thus spends two nights at a departure hotel before
travelling. This means he can take the charter flight, as the night spent at the
departure hotal was for practical reasons.
Taking public transport to a charter departure (in Norway or Denmark) disqualifies you from
taking the charter. This can be handled through an exception process in certain instances:
FHI's advice must be followed during stays at airports awaiting travel. This includes:
- Maintain prudent distance – 2 metres.
- Hand hygiene and awareness surrounding what you touch
- Avoid touching your face.
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5.2 Nurse/FAL will be in contact
Prior to travel offshore, the individual employee must be cleared as regards risk of infection.
All personnel who have not previously undergone the nurse interview or who live abroad,
must be contacted 10-12 days prior to offshore travel. Other personnel will also be contacted
if the nurse considers this necessary. All personnel will be contacted 1-2 days prior to
offshore travel for a nurse interview. This includes any contractors and suppliers that are
scheduled to travel out. Each individual asset will have to assess their capacity and
potentially seek out alternative solutions.
The purpose of the talks is to assess whether the employee has been or is exposed to
potential risk of infection, and to clarify whether the employee has special risk factors for
developing serious illness from Covid-19. Examples of groups that are particularly vulnerable
to risk are older persons (>age 65) and adult persons with underlying chronic illnesses such
as cardiovascular disease, diabetes, chronic lung disease, cancer and high blood pressure
(hypertension).
1. If it is revealed that the home situation or other circumstances make it difficult to follow
the necessary precautionary rules, then an offer will be extended for facilitation and stays
at a departure hotel.
2. If there is suspicion that the employee has been exposed to Covid-19 or has symptoms,
they must not travel offshore. We recommend that the employee be tested by the public
health service.
3. A special assessment shall be made for persons who are in the risk group for serious
illness.
In cases of doubt, contact the Responsible Doctor (FAL).
See Appendix A: Interview guide
5.3 Immediate supervisor will be in contact
The immediate supervisor offshore will contact the individual employee (and contractor) as
needed 7 days prior to offshore travel. The purpose is to ensure that the employee/contractor
understands the requirements for offshore travel and follows the authorities’
recommendations and the company’s instructions. This includes contributing to help
employers facilitate necessary precautionary rules for transport and travel offshore.
An immediate offshore supervisor is the person in charge of the department the person
travelling offshore is organised in. If a supplier is travelling offshore, the immediate
supervisor is the person in charge of the department the supplier will be attached to. The
Dawinci organisation code can be used as point of departure to define this. The installation
will create a system for follow-up, which for suppliers can e.g. include that, instead of the
immediate supervisor, the person who booked the supplier will make the call.
See Appendix A: Interview guide
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5.4 Do you comply with FHI’s Advice and measures for the general public?
Aker BP expects all employees to follow the authorities' recommendations to reduce the risk
of Covid-19 infection at all times. Each individual employee could be exposed to a risk of
infection while travelling to and from work. There could also be factors in everyday life which
pose a risk of infections. FHI’s advice and information to the general public about Covid-19
can be found here and is repeated below:
• Good hand and cough hygiene, try to avoid touching your face.
• Persons who live together can interact normally.
• Avoid shaking hands, as well as kissing and hugging outside the home.
• Keep your distance to others, both at work, outdoors and other places where you
spend time. At least 1 metre, preferably 2 metres.
• Limit the number of people you have close contact with, and are visited by, to just a
few people at a time.
• Healthy children can be together both outdoors and indoors, but in small groups.
• Postpone larger gatherings that are not necessary.
• If you have a fever or respiratory symptoms, you should isolate yourself at home until
one full day after you are healthy. Read more in the article: Advice to persons with
symptoms of acute respiratory infection who are not tested for Covid-19.
It’s important that you follow this advice in your everyday life; this will reduce the likelihood of
infection. The same will apply as regards following rules about quarantine and isolation, as
well as avoiding the use of public transportation to the heliport.
The nurse and immediate supervisor will contact the individual prior to offshore travel. If a
person has not followed recommendations or has been in situations that constitute a
particular risk, FAL/OIM must undertake an individual assessment as to whether he/she can
travel offshore, and which potential measures will be necessary.
Employees who have been in close contact with a person with the status of suspected
infection, likely infection or who is confirmed to be infected with Covid-19 are obliged to inform
their supervisor and HR about the situation, and must not travel offshore, not participate in
courses and must not come in to the Office, but rather work from home if some of the work
tasks can be done from home. Individuals who have been exposed must follow the public
health authorities' isolation/quarantine provisions.
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5.5 FAL/OIM assesses the need for exceptions/measures
FAL/OIM assesses whether there is need for exceptions/measures after review of the
interview guide conducted by the nurse and immediate supervisor. If there is a need for
exceptions, BMS 77-03-04 shall be followed; in other words, a Synergi is established in
accordance with the description in these instructions.
Assessments to be made by FAL/OIM include the following:
• Evaluation of personal statement/interview guide
• Time from arrival in Norway (the risk declines as more days pass)
• Country and travel itinerary
• Other travel during the last 14 days
• Known contacts with infected / sick persons
• Any symptoms of upper respiratory infection on the part of the employee, as well as
symptoms of upper respiratory infection in household
• Living situation
• Symptom-free
• Individual assessment of risk comprehension
• Criticality of role/position
A dynamic mandatory quarantine requirement has been introduced as of 15 July in accordance with Regulation 470. This Regulation aims to adhere to FHI's definition of green areas (low risk) and red areas (high risk), cf. FHI's overview here. Area definitions will be updated regularly (at least every 14 days), so employees, supervisors and nurses must familiarise themselves with this well before departure. Based on the definition of low (green) and high (red) risk areas, AkerBP will have the following requirements for stays at departure hotels. Please note that AkerBP differentiates between green areas within and outside the Nordic region; this is based the use of international airports and flights outside the Nordic region. Aker BP's requirements for using departure hotels are indicated in Table 1 below.
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Table 1:Use of departure hotels.
Country Uses public transport Does not use public transport
Norway2.3 and Denmark2.3 No exception process requirements.
3 days at departure hotel and testing before
departure1.
Can travel directly, after testing.
Green areas 2.3 in the Nordic region No exception process requirements.
3 days at departure hotel and testing before departure.
Green areas3 outside the Nordic region
No exception process requirements.
Five days at departure hotel with two completed tests, both of which are negative. The two tests
must be 48 hours apart, cf. Chapter 5.9.
Red areas3 in Schengen and EEA
(Please note: also applies for personnel with flight connections in the red area)
No exception process requirements.
Five days at departure hotel with two completed tests, both of which are negative. The two tests
must be 48 hours apart, cf. Chapter 5.9.
Other countries
(Please note: also applies for personnel with flight connections in countries outside the EEA)
10 days at departure hotel is usually required.
In an exception process4 the typical outcome will be at least 5 days at a departure hotel with two tests carried out and confirmed negative before travelling offshore. The tests must be 48 hours
apart; last test no earlier than day 5. The number of days at a departure hotel will be determined by
FAL, and will depend on local conditions in the originating country.
Note 1: applies if you have used public transport within 3 days of departure. I.e. if you return by ferry from holiday in Denmark, you must arrive in Norway at least 3 days before departure in order to travel directly offshore.
Note 2: If you live or holiday in a green area in the Nordic region, for example a green county in Sweden, where you travel through red areas to get to the airport or to Norway, you will remain in the green category above if the following conditions are satisfied (if the conditions below are not satisfied, you will be in the red category):
• travel by private vehicle
• do not spend the night in a red area
• both your originating airport and any connections are in the green area
Note 3: If you live in Norway or Denmark, and if you have travelled to a green area in the Nordic region or other areas in the EEA, the days you spend at home are equal to days at a departure hotel. I.e. a 3-day stay at a departure hotel beyond the respective 3 days (green area in the Nordic region) and 5 days (other areas in the EEA) will only be triggered if public transport is used to get to the heliport.
• Example 1: arrive in Norway/Denmark from a green area in the Nordic region on 22 August; the earliest departure time will then be 25 August.
• Example 2: arrive in Norway/Denmark from a red area on 22 August; the earliest departure time will then be 27 August.
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Note 4: In the event of an exception process, it is presumed that the person being considered has a production-critical role according to Appendix B.
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5.6 Handling exceptions in relation to mandatory quarantine as a consequence of stays abroad
Establishing exceptions is relevant if personnel who are to travel offshore have been abroad
in the last 10 days, and are subject to mandatory quarantine.
Aker BP is defined as an “Important societal function” and is thus to be considered a critical societal function pursuant to the Regulation. For exceptions from the Regulation: “Use of the exception shall be clarified with company management” shall apply.
For production installations, Aker BP AOM (Asset Operations Manager) is defined as
company management.
The Government has defined the following key positions and operations-critical professions/ personnel groups/positions, see Appendix B:
• Control room personnel associated with the gas value chain
• Critical operations personnel associated with the gas value chain
• Critical staffing offshore to maintain oil and gas production
This means that Aker BP can process exceptions to the requirement for mandatory
quarantine for foreign personnel that fall in the above category.
Aker BP’s assessment and documentation of the exception process is described in Synergi
case 187446, where the practical process is as follows:
• FAL/OIM assesses the need for exceptions, pursuant to Chapter 5.5 – “FAL/OIM
assesses need for exception/measures”
• If there is a need for exception, a Synergi case will be established by OIM. This
Synergi can cover more than 1 person, e.g. an exception process can be run for an
entire flight collectively.
• After approval of the exception, this is reported in Dawinci for each individual
• FAL will issue letter to document the offshore travel dispensation for the individual,
and will also report the dispensation to the heliport/dawinci Appendix C
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Synergi case is established by OIM or the person to whom this task has been delegated on
each asset, and shall contain the following:
• Reference to Synergi 187446
• Use Requirement: Covid-19 requirements
• Description of exception: why it is being established, where will the personnel travel
to and on which flight/date.
• Names of persons covered by the exception
• Risk assessment as listed in Chapter 5.5
• Measures implemented for each individual person; for example, number of days at
departure hotel
• Synergi is approved by AOM as company management.
Exceptions only apply per trip. A new exception process is required for every new entry into
Norway.
Conclusion shall contain:
• Recommended number of days at departure hotel
• Potential other measures defined by FAL/OIM
• The conclusion will be registered as a Synergi case by FAL.
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5.7 Alternative solutions
The offshore line manager can consider alternative solutions if, for example, the outcome of
the assessment by the FAL and OIM is that a person cannot travel offshore or that the stay
at the departure hotel is of a duration which entails that an alternative solution must be found
in any event.
Examples of assessments that can be made:
• Reassignment of own personnel on asset, such as use of overtime.
• Reassignment of personnel from other assets
In the event of reassignment of personnel from other assets, Aker BP AKL has prepared a
Power BI dashboard that can be used to identify personnel in Aker BP who have the
necessary technical expertise and preparedness competence from all offshore installations in
addition to personnel on land who have the necessary expertise. If support is needed to
identify personnel in such a case, contact AKL representative at
akl.logistikk.koordinator@Aker BP.com.
5.8 Departure hotel
Aker BP has established an arrangement with departure hotels for personnel with departure
from Sola and Brønnøysund. The hotels can be used by personnel who will be staying or
working on our operated production facilities, contracted mobile facilities or other facilities as
agreed with Aker BP. This includes Aker BP project personnel who do not commute, and
who are subject to mandatory quarantine.
The purpose of the departure hotel is to prevent infection from external surroundings, as well
as internally between those in the departure hotel.
If you are spending the night in the Stavanger/Brønnøysund area and are travelling offshore,
a departure hotel must be used. This applies even if you are not subject to a number of
required overnight stays at a departure hotel on FAL's orders. For example, if you are driving
from Oslo to Stavanger the day before travelling offshore, you must still check in to the
departure hotel.
PC/IT equipment will be available at the hotel. If you want to set up an office solution, this
must be agreed with the line manager in advance.
At the departure hotel Clarion Hotell Air Sola, certain rooms have been set up with an office
solution/PC; at the departure hotel Thon Hotell Brønnøysund, a laptop can be checked out
from the reception.
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Special circumstances at the departure hotels
The departure hotels have initiated special measures in line with the authorities’
recommendations to limit the spread of infection. Examples of measures include more
frequent cleaning with point disinfection of critical touch surfaces, restrictions related to
meals and food service, as well as shutting down workout facilities.
1. Be aware that the hotel has other external guests. Avoid contact with them.
2. Limit interaction with other guests.
3. Gatherings with others
a. Should preferably be outdoors
b. Maintain a distance of 2 metres
c. Restrict the number of people you have contact with
d. Limit close contact with persons who have similar roles offshore (deputy function)
e. Restrict or avoid consuming alcohol
4. You are free to spend time outdoors and work out there. The hotel’s indoor workout
facilities must not be used.
5. Be aware that shared touch surfaces can be a source of spreading infection. For
example, door handles, reception counter, lift panel, remote control, coffee machines,
etc.
6. Frequent hand washing is recommended.
7. Pay attention to symptoms. Contact the nurse offshore if you develop symptoms of
respiratory infection. You must make an evaluation of appropriate measures. If
necessary, implement the “response plan”.
8. If Covid-19 is suspected, the reception must be notified so that the hotel can follow up
with necessary measures.
Updated information bulletins for your departure hotel will be handed out to each person at check-in (Example in Appendix D)
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5.8.1 Booking of departure hotel Clarion Hotel Air, Sola
Clarion Hotel Air, Utsolaarmen 16, 4055 Sola
Telephone: +47 51 71 85 00
Booking via email: [email protected] or Telephone: +47 51 71 85 03
Booking code: GR007426
Booking details:
• Surname:
• First name:
• Mobile number
• Email address:
• Asset:
• Company:
• Arrival date hotel: • No. of nights:
• Hotel departure date:
• Departure time Heliport
5.8.2 Booking of departure hotel, Thon Hotel Brønnøysund,
Thon Hotel Brønnøysund, Sømnaveien 98, 8900 Brønnøysund
Telephone: +47 75 00 89 00
Booking via email: [email protected] or Egencia. Aker BP employees must use
Egencia.
Reservation code: NA
Booking details:
• Surname:
• First name:
• Mobile number
• Email address:
• Asset:
• Company:
• Arrival date hotel: • No. of nights:
• Hotel departure date:
• Departure time Heliport
Be aware of special municipal requirements when entering the municipality. Ask about this at
the hotel or check the municipality’s website.
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5.9 Covid-19 testing prior to travelling offshore
Testing has been established for everyone travelling offshore from Sola, as well as charter flights from Sola, with departure to Skarv the same day. Local testing for offshore travel at Brønnøysund starts on 1 July 2020, and will be fully operational in week 28 (as of 6 July 2020)
Before travelling offshore, you will be tested for COVID-19 at the departure hotel Clarion Air at Sola/Thon Hotell Brønnøysund. This PCR test will be administered by health care professionals according to procedures established by the company in consultation with the supplier. A Genomera CDX analysis machine will be used, which has the capacity to analyse 4 specimens at the same time in approx. 70 minutes. It is important that you report at the agreed time for testing so that we can use the testing machine's capacity in the best possible way. The objective is to test everyone travelling to Aker BP's production facilities, both our own employees and contractors. It is important that supervisors booking personnel from suppliers inform about these instructions and the importance of booking a testing appointment.
The testing is relevant for all personnel cleared by Aker BP's other barriers for travel in accordance with the current offshore travel instructions. Personnel prevented from travelling offshore by other barriers will not be tested.
Everyone, including Aker BP project personnel, must complete the testing regime at the departure hotel. As regards personnel subject to mandatory quarantine where two negative tests are required (at least 48 hours apart; test 2 no earlier than 5 days after arrival) can stay at a departure hotel. The quarantine time can then be reduced to 5 days for personnel coming from applicable Schengen and EEA countries.
The intention is not to diagnose those infected, or to reduce existing barriers and focus on infection control, but rather to further strengthen our barriers and uncover asymptomatic or pre-symptomatic carriers.
Tested personnel will sign a self-declaration form when they report for testing. Here you will consent to being tested, to providing information about positive test results to your employer, to the use of the anonymised result in a project (voluntary) and that, at the time of testing, you do not have any known symptoms of Covid-19 infection.
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5.9.1 Booking a test and reporting for testing:
Departure Sola (including charter Sola - Brønnøysund):
The traveller will book a testing appointing themselves via Aker Care’s web-based self-service booking system. Note that the booking system will list Aker Care Stavanger as the testing site. This is not correct and the test will be carried out at Clarion Air Sola.
It is not possible to book an appointment with a foreign telephone number. You will then have to call to make an appointment. The telephone number for testing at Sola is +4740643103. The number will be staffed on weekdays from 7.30-15.00.
During booking, people who have not previously registered with Aker Care will receive an automatic report indicating that the booking cannot be completed out and that a request has been established. This will then be handled manually, the traveller will be assigned an appointment and a confirmation will be sent after a certain delay. This will only happen the first time you register with Aker Care. If you are booking a later appointment, the confirmation will be assigned immediately.
Test booking at Sola costs NOK 6, and can be done here. This can be recorded as a travel expense. Opening hours for testing at Sola will be shown when you book an appointment.
Departure Brønnøysund:
Testing is booked electronically, and will take place during opening hours. Testing will take
place at Thon Hotell Brønnøysund (Sømnaveien 98, 8900 Brønnøysund)
Feel free to book testing for the day before departure, and no later than 3 hours before
reporting at the heliport.
Booking will take place electronically:
https://shbht.makeplans.no/services/14975/slots.
Testing will have the following opening hours:
• Monday 08-16
• Tuesday 08-16
• Wednesday 08-16
Charter flight passengers:
− Passengers on charter flights taking off from Sola, who are departing to Skarv the
same day, should have a test carried out at Sola.
− Passengers on charter flights taking off from Oslo, Esbjerg and Kristiansund, who are
departing to Skarv the same day, will be tested at the heliport. No appointment will be
necessary.
− Other passengers on charter flights must book local testing in Brønnøysund at the
hotel.
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5.9.2 Carrying out the testing
Personnel to be tested will report at the agreed time and wait in the dedicated waiting area. Make sure that you do not establish any close contacts. The tester will fill in and sign the consent form.
The agreed testing time must be at least 3 hours before checking in. This is to ensure that the test is analysed before the helicopter takes off. Work is under way to increase testing capacity and the objective is to reduce this time requirement during the summer of 2020.
Personnel with a check-in time before 10:30 should be tested no later than the day before. As of 7 June 2020, it will be possible to get tested at Sola on Sunday evening for those with a flight on Monday morning.
At the earliest, testing for Covid-19 can be carried out five days before planned departure. Most people will be tested on Mondays and Tuesdays, so these days have the most strained capacity. Personnel who live in driving distance or at the hotel are encouraged to test themselves well before departure and on days with good capacity.
For personnel spending the night at the departure hotel
• Personnel staying at the departure hotel will be tested as soon as feasible and will contribute to ensure that testing capacity is utilised in the best possible way. The test will be carried out 2-5 days before departure.
For personnel travelling directly from home to heliport with their own car
• Park in the hotel parking lot. Personnel travelling directly to the heliport from home must stop by the departure hotel for testing, but plan some extra time for this. Some personnel will need one or more nights at the departure hotel to ensure that a test can be taken before travelling offshore.
• Personnel who live close to the heliport can take the test 2-5 days before travelling offshore to ensure that they are tested prior to departure. You can return home after testing.
For personnel arriving at Sola by charter flight
• Personnel arriving at Sola on the charter flight who are travelling offshore from Sola the same day must not book an appointment. Appointments have been pre-booked for those arriving on this aircraft.
• Personnel travelling on the charter flight and who are not travelling offshore the same day, must book a testing appointment themselves.
• Will be picked up by the shuttle bus at the airport and taken to the hotel for testing. The shuttle bus will return personnel to the heliport after testing.
• Due to testing capacity, this group will have to travel offshore before a test result is available.
For personnel arriving at Brønnøysund by charter flight
• Passengers on charter flights taking off from Sola, who are departing to Skarv the same day, should preferably have a test carried out at Sola as a result of test limitations in Brønnøysund.
• Passengers on charter flights taking off from Oslo, Esbjerg and Kristiansund, who are departing to Skarv the same day, will be tested at the heliport. No appointment will be necessary.
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• Other passengers on charter flights must book local testing in Brønnøysund at the hotel.
5.9.3 Following up test results:
Negative test result
1. Only positive test results will be communicated to those tested. Test results will be registered and consent forms with test results will be scanned into the AkerCare medical records. The person will be able to travel offshore. In the event of a negative result, it is still important that personnel take active responsibility for participation in Aker BP's and society's infection control obligations.
Positive test result
1. The tester will notify the FAL for the installation the tested person is travelling to (potentially company doctor or duty doctor if FAL is not available).
2. FAL will contact the tested person with information about consequences, isolation and precautions. They will ask for atypical symptoms, and potential time of first presentation. Close contacts and home situation will be mapped. The need for a potential infection hotel will be clarified.
3. Personnel living at the hotel will be isolated in suitable rooms as quickly as possible. The tester will inform the hotel.
4. Personnel driving their own car will wait in the car for more information. 5. FAL will notify OIM offshore that relevant personnel, as well as identified close
contacts, cannot travel offshore. Must also notify the nurse offshore if the person has travelled offshore before a test result was available.
6. OIM will notify aviation that the person in question must be removed from the flight. This also applies for any close contacts defined along with FAL.
7. FAL will notify close contacts with information about consequences, quarantine and precautions. The need for transportation home or quarantine hotel will be determined.
8. A new testing appointment at the departure hotel will be scheduled as soon as possible.
9. FAL will also contact AKL logistics as needed. See 81-001223 Receiving plan Onshore – Handling corona infection/Quarantine personnel (Only available while logged in from an Aker BP PC).
10. FAL will notify the chief municipal doctor in Sola/Brønnøysund municipality for information about the test result and indication for control test.
11. As regards personnel who cannot travel home in their own car, FAL must contact Sola/Brønnøysund municipality to schedule a transfer to an isolation hotel. Potentially acquire assistance from AKL logistics.
12. FAL will notify the municipal health service in the tested person's and close contacts' home municipalities. The home municipality is responsible for further infection tracing
13. Personnel travelling with their own car will return home. They will be informed about isolation until 7 days after they are symptom-free. FAL will ensure that the personnel do not expose people at home to an unnecessary risk of developing severe illness (family members with risk factors). The AKL Logistics Coordinator will be contacted for personnel who need a rental car to travel home.
14. FAL will report to MSIS in the event of positive test results from the hospital laboratory
15. FAL will review the in-depth interview with the tested person via telephone
If a test is not available, cannot be taken or test results are not available before travelling offshore: contact FAL, who will consider further measures along with OIM
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5.10 Reporting at the heliport
Heliports have introduced special check-in procedures to ensure a final check and
verification of your health condition as regards COVID-19.
• If you have symptoms of respiratory infection and/or are uncertain whether you may have
been exposed to persons with COVID-19, it is important that you share this information
so that, together, we can ensure robust operation of our installations.
• If you are coming from abroad and have been at the departure hotel, you must present
an offshore travel dispensation, see Appendix C. This will be issued to you by the
responsible physician (FAL) and must be presented at the heliport.
5.10.1 Placement in helicopters:
As regards placement in helicopters, people with a primary role cannot sit near their deputy.
This means that there must be a distance of 2 seats between them.
For example, the OIM (who is the emergency response manager) cannot sit near the
Operations Manager (who is the deputy emergency response manager)
Photo 2, close contacts on helicopters (yellow primary – red close contacts)
Photos will be taken of the helicopter passengers when they arrive offshore. The purpose of
this is to register the placement of passengers if there is a need track close contacts after
arrival. The photo will be saved temporarily and then deleted.
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5.10.2 Stays at heliport, disruption days, fog, etc.
In the event of disruption days, such as fog and other situations which entail extensive delays and flight programme disruptions, Aviation will provide information if there is a need to move personnel from the heliport to the departure hotel.
Joint transportation and booking will be set up for those headed for the hotel. Taxis must not be used. If you live locally and can drive home in your won car, this is acceptable. Stay up-to-date about changes in the flight programme.
6 Travel expenses / compensation
Travel costs shall be recorded as expenses via a travel expense report, in the normal manner. Expenses for alcohol will not be covered.
Aker BP’s compensation guidelines can be found under the “corona” link in the employee manual, alternatively ask Aker Anna.
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7 Appendix A, Questions about health status before offshore
travel
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Simplified form for immediate supervisor
Date of conversation:
Guideline questions
Yes No Comment
1. Have you been particularly exposed to infection over the last 7 days?
2. Do you have respiratory symptoms (cough, sore throat, difficulty breathing or fever) now, or have you had this in recent days?
3. Do you depend on public transport to get to the heliport or airport?
4. Do you want to book a seat on the charter?
5. Have you familiarised yourself with the most recent version of the offshore travel instructions?
6. Do you live or did your travel start from / go through a country included in the quarantine rules concerning entry to Norway?
7. Have you booked a time for a Covid-19 test prior to departure?
If there is any doubt in relation to any of the persons, we must investigate the situation in more detail. Consult with nurse and/or FAL. Immediate supervisors are free to change this form as needed.
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8 Appendix B, Clarification of critical activity and key roles
8.1 Introduction
On 19 March 2020, the Government published a list of critical societal functions. The Minister
of Justice and Public Security says the following about the list:
"The list states who should receive an offer of day care and school places, and shall
also be used as a point of departure for assessing exceptions from the mandatory
quarantine” (From regjeringen.no, emphasis added).
On the list, our company (see page 14) is listed under “Important societal function” in order to
maintain activity and employment on the Norwegian shelf. Under “Type of service” it states
“facilitate so that critical personnel can perform their work tasks – and special reference is
made to Gassco and companies within oil and gas production.
Under “Key positions and operations-critical professions/personnel groups/positions” it
states: Control room personnel associated with the gas value chain, critical operations
personnel associated with the gas value chain and critical staffing offshore in order to
maintain oil and gas production.
In other words, it is not the case that all our activity and all our roles fall under the category of
“critical personnel”. The objective of this document is to clarify and exemplify which of our
activities and our personnel are in this category. This clarification will then be used in the
work to assess who shall be granted exceptions as regards mandatory quarantine. The
clarification also applies to offshore roles and onshore control rooms. See table on the next
page.
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8.2 Examples of activity and roles that are critical for maintaining production
Activity Key positions and operations-critical roles
Production - Offshore management OIM and positions in management team
offshore (for example operations supervisor,
maintenance supervisor, marine supervisor,
safety).
Production – Operations Control room operators, onshore and offshore,
and process operators
Production – Maintain preparedness Nurse – and other personnel who have a role
in first aid teams, search and rescue teams,
lifeboat coxswain, etc.
Production – Catering Catering crew
Production – Logistics Material and logistics supervisors – crane
drivers and marine personnel to perform
offloading operations plus necessary
personnel to perform helicopter operations.
Production – Safety and Production-
critical maintenance
Technical supervisors and skilled workers
within disciplines required for maintenance,
such as mechanics, electricians, instrument
technicians, etc. Scaffolding workers can also
be included in this category (to ensure access
to safety-critical maintenance).
Production – Production-critical
corrective maintenance
Skilled workers within disciplines required for
maintenance, including specialists. Scaffolding
workers can also be included in this category
to ensure access.
Well integrity Skilled workers within the disciplines that
perform well integrity work
Project – Production-critical modifications Technical supervisors and skilled workers
within the disciplines that perform modification
work
Well intervention – Production-critical
well interventions
Technical supervisors and skilled workers
within the disciplines that perform well
intervention work
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9 Appendix C, Offshore travel dispensation
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10 Appendix D, Information bulletin departure hotel
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