office 2010 tips and tricks
DESCRIPTION
In this presentation, quick tips are given for using Microsoft Office 2010 more effectively.TRANSCRIPT
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Optimize Microsoft Office
2010
Tips and Tricks
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What is this new look?
• Same tools—just new location.
Quick Access Toolbar
File Button
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How can you make Office work for
you?
1. Personalize the Quick Access Toolbar
2. Adjust the Recent Documents list
3. Create a personalized Ribbon
4. Change the default working folder
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PERSONALIZE THE QUICK
ACCESS TOOLBAR (QAT)
Tip 1
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What is the QAT?
• Series of buttons; top left corner of the Office window
• Pretty basic by default
• Have options for Save, Undo, and Redo
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How to Personalize the QAT
1. Click the arrow at the right of the QAT.
2. Select (by clicking) additional tools to appear on the QAT.
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Advanced Personalization of the
QAT
1. Click the arrow on the right of the QAT.
2. At the bottom of the QAT, click the More Commands options—this will open the More (Word, Excel, PowerPoint) Options box.
3. Select the desired feature.
4. Click ADD.
5. Select additional features.
6. Click OK.
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Advanced Personalization of the
QAT
You can add additional features to the QAT
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Or You Can Move the QAT
1. Click the arrow to the right of the QAT.
2. Select the Show Below the Ribbon option.
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ADJUST THE RECENT
DOCUMENTS LIST
Tip 2
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What is the Recent Documents
List?
• An easily accessible list of recently opened documents.
• Found under the File button
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How to Adjust the List?
1. Click the File button.
2. Click the Word (or Excel, PowerPoint) Options.
3. Click Advanced.
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4. In the Display section, adjustment can be made to the number of documents published.
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For Frequently Used
Documents, Adjust the Pinning
1. On the Recent Document list, click the pushpin next to the document’s name.
– The document is now permanently placed on the list
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CREATE A CUSTOMIZED
RIBBON
Tip 3
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Customizing the Ribbon
• New to Word 2010.
• So, just what can be done to the Ribbon:– Move tabs and groups
– Turn tabs on and off
– Add groups
– Add custom groups
– Add custom tabs
– Import and export Ribbon customizations
– Can reset to original settings
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Cont.
• To Customize:
1. Right-click the QAT.
2. Select Customize the Ribbon from the shortcut.
3. The Word Options, Customize the Ribbon Dialog box will open.
1
2
3
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Cont.
• To Customize:
1. Right-click the QAT.
2. Select Customize the Ribbon from the shortcut.
3. The Word Options, Customize the Ribbon Dialog box will open.
1
2
3
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Cont.
To Import or Export a Custom Ribbon
To Add a New Tab
To Rename an Existing Group or
Tab
To Reset
To Create a new Group
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Cont.
My Desired Customization
Settings
The End Result
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CHANGE THE DEFAULT
WORKING FOLDER
Tip 4
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Why Change the Default Working
Folder?
• By default, your computer is set to save to the hard drive—My Document.
• If you consistently change the location, you can save time by changing the saving location.
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How to Change the Default
Working Folder
1. Click the File button.
2. Click Word (Excel, PowerPoint) Options button.
3. Click Save.
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4. Look for the Default File Location.
5. Click Browse.
6. Find the desired
folder.
7. Click OK.
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Other Options
• Work with installed themes.
• Take advantage of the available templates.
• Create your own custom dictionary.
• Adjust your AutoCorrect options.
• Use keyboard shortcuts.
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References
Meers, Trevor. “Make Office Work for You.” Smart Computing & Consumer Electronics. November 2010.