oct. 2012 board packet
DESCRIPTION
This is the information packet for the October 2012 meeting of the Stark County District Library Board of Trustees.TRANSCRIPT
STARK COUNTY DISTRICT LIBRARY CANTON, OH
BOARD OF TRUSTEES MEETING October 16, 2012
Inspiring Ideas, Enriching Lives, Creating Community
Stark County District Library Board of TrusteesAgenda
October 16, 2012Perry Sippo Branch Library
Canton, Ohio 5:00 p.m.Page
I. Public Comments
II. Board President Comments
III. SCDL Friends of the Library CommentsA. Main Library FOLB. Perry Sippo FOL
IV. Staff ReportsA. Tena Wilson, Executive DirectorB. Russ Humerickhouse, Fiscal OfficerC. Lisa Szeles, Branch Manager
Consent CalendarV. A. Minutes of the September 25, 2012 Meeting 5
B. September Financial Report 13C. September Gift Report 22D. September Training Report 23E. September Human Resources Report 24
VI. Building and Grounds Committee ReportA. Facilities Update 25
VII. Human Resources Committee Report
VIII. Finance and Audit Committee ReportA. Levy Campaign UpdateB. Quarterly Budget ReportC. Stark County Tax Resolution - 2013 Tax Rates 26D. Summit County Tax Resolution - 2013 Tax Rates 28E. Amended County Distribution Formula Resolution 30
IX. New BusinessA. Family Place Library Grant, Jean Duncan McFarrenB. Staff Inservice Day Closing Resolution 33
X. Adjournment
Next Meeting November 20, 2012 at the Main Library
Statistical Summary ‐ September 2012Stark County District Library, Ohio
Sept 2012Circulation
Sept 2012% of Total
Sept 2011Circulation
% Change2012‐2011
Sept 2012Year to Date
Sept 2011Year to Date
% Change2012‐2011
Main Library 56,655 20.13% 59,849 ‐5.34% 532,011 522,786 1.76%Mobile Services 52,005 18.47% 50,137 3.73% 467,781 449,382 4.09%DeHoff Memorial 5,220 1.85% 6,087 ‐14.24% 52,393 52,462 ‐0.13%East Canton 6,736 2.39% 6,989 ‐3.62% 67,631 66,627 1.51%Jackson Township 22,863 8.12% 23,591 ‐3.09% 223,147 233,763 ‐4.54%Lake Community 24,570 8.73% 24,285 1.17% 241,436 240,943 0.20%Madge Youtz 7,010 2.49% 7,692 ‐8.87% 68,352 68,652 ‐0.44%North 24,644 8.75% 28,694 ‐14.11% 249,106 257,251 ‐3.17%Perry Sippo 21,168 7.52% 22,981 ‐7.89% 202,372 213,626 ‐5.27%Plain Community 13,397 4.76% 14,477 ‐7.46% 119,001 124,153 ‐4.15%Sandy Valley 13,247 4.71% 12,940 2.37% 117,830 112,635 4.61%ECRC 533 0.19% 1,446 ‐63.14% 6,721 8,096 ‐16.98%Online Renewals 26,960 9.58% 25,490 5.77% 247,421 251,640 ‐1.68%Downloads 6,502 2.31% 2,314 180.99% 53,583 14,979 257.72%SCDL Total 281,510 100.00% 286,972 ‐1.90% 2,648,785 2,616,995 1.21%
Library VisitsSept 2012Visits
Sept 2011Visits
% Change2012‐2011
Sept 2012Circ per visit
Sept 2011Circ per visit
% Change2012‐2011
Main Library 26,244 28,200 ‐6.94% 2.16 2.12 1.72%DeHoff Memorial 5,646 5,186 8.86% 0.92 1.17 ‐21.22%East Canton 5,514 4,615 19.47% 1.22 1.51 ‐19.33%Jackson Township 12,387 12,007 3.16% 1.85 1.96 ‐6.06%Lake Community 9,736 10,975 ‐11.29% 2.52 2.21 14.05%Madge Youtz 5,016 4,494 11.62% 1.40 1.71 ‐18.35%North 10,970 12,163 ‐9.81% 2.25 2.36 ‐4.77%Perry Sippo 10,702 13,312 ‐19.61% 1.98 1.73 14.57%Plain Community 9,840 11,802 ‐16.63% 1.36 1.23 11.00%Sandy Valley 4,438 3,977 11.59% 2.98 3.25 ‐8.26%SCDL Total 100,491 106,731 ‐5.85% 2.80 2.69 4.19%
Self Check UseAssisted
CirculationSelf‐checkCirculation
%Self‐check
Main Library 43,939 6,594 13.05% 159,857Jackson Township 14,637 6,186 29.71% 1,504 Lake Community 19,326 2,277 10.54%North 22,330 1,790 7.42%Perry Sippo 15,212 3,788 19.94%Plain Community 7,292 3,666 33.46%
Added this month
CirculationMonth Year to Date
Cardholders
Total Cardholders
1
Statistical Summary ‐ September 2012Stark County District Library, Ohio
Hours Open2012
Hours Open2011
Hours Open2012
Circ per hour2011
Circ per hour% Change2012‐2011
Main Library 257 265 220 226 ‐2.39%Mobile Services 456 504 114 99 14.64%DeHoff Memorial 199 196 26 31 ‐15.54%East Canton 199 196 34 36 ‐5.07%Jackson Township 253 253 90 93 ‐3.09%Lake Community 237 253 104 96 8.00%Madge Youtz 199 196 35 39 ‐10.24%North 237 253 104 113 ‐8.32%Perry Sippo 253 265 84 87 ‐3.52%Plain Community 281.5 296.5 48 49 ‐2.53%Sandy Valley 199 210 67 62 8.03%ECRC 179 192 3 8 ‐60.46%SCDL Total 2,949.5 3,079.5 95 93 2.42%
2012 2011 % of Change 2012 2011 % of ChangeAdult Programs 104 74 40.54% 813 628 29.46%Teen Programs 68 74 ‐8.11% 798 775 2.97%Children's Programs 686 647 6.03% 4,451 4,480 ‐0.65%Total Programs 858 795 7.92% 6,062 5,883 3.04%
Adult Attendance 1,486 1,064 39.66% 15,723 25,726 ‐38.88%Teen Attendance 783 2,754 ‐71.57% 15,854 24,013 ‐33.98%Children's Attendance 14,067 13,209 6.50% 100,788 110,462 ‐8.76%Total Attendance 16,336 17,027 ‐4.06% 132,365 160,201 ‐17.38%
2012 2011 % of Change 2012 2011 % of ChangeTotal Computer Use 22,672 25,237 ‐10.16% 216,941 252,006 ‐13.91%
SearchOhio Borrowed 2,139 1,965 8.85% 21,531 18,432 16.81%SearchOhio Loaned 3,628 3,937 ‐7.85% 30,992 36,886 ‐15.98%
ILL Borrowed 168 252 ‐33.33% 1,485 2,049 ‐27.53%ILL Loaned 705 812 ‐13.18% 6,227 7,099 ‐12.28%
Volunteer hours 176 138.84 26.76% 1,644 1,407 16.82%
ProgrammingMonth Year‐to‐Date
Misc.Month Year‐to‐Date
2
Statistical Overview ‐ September 2012Stark County District Library, Ohio
200000
250000
300000
350000
400000
Oct Nov Dec Jan Feb Mar Apr May Jun Jul Aug Sep
Circulation
Year to Date2,616,995 20112,648,785 2012
September286,972 2011281,510 2012
‐1.90 %
140000
Library Visits
20000
25000
30000
35000
Oct Nov Dec Jan Feb Mar Apr May Jun Jul Aug Sep
Computer Use
Year to Date252,006 2011216,941 2012
September25,237 201122,672 2012
‐10.16 %
80000
100000
120000
Oct Nov Dec Jan Feb Mar Apr May Jun Jul Aug Sep
Year to Date984,790 2011982,353 2012
September106,731 2011100,491 2012
‐5.85 %
24 Month Trend Graph October 2010 ‐ September 2011 October 2011 ‐ September 2012
600
900
1200
1500
1800
Oct Nov Dec Jan Feb Mar Apr May Jun Jul Aug Sep
New Cardholders
Year to Date9,203 201110,752 2012
September1,609 20111,504 2012
‐6.53 %
3
Statistical Overview ‐ September 2012Stark County District Library, Ohio
Website Visits ‐ Total
100
600
1100
Oct Nov Dec Jan Feb Mar Apr May Jun Jul Aug Sep
Programs
Year to Date5,883 20116,062 2012
September795 2011858 2012
7.92 %
2000
12000
22000
32000
Oct Nov Dec Jan Feb Mar Apr May Jun Jul Aug Sep
Program Attendance
Year to Date160,201 2011132,365 2012
September17,027 201116,336 2012
‐4.06 %
30000
35000
40000
45000
50000
Oct Nov Dec Jan Feb Mar Apr May Jun Jul Aug Sep
Year to Date365,458 2011393,442 2012
September41,227 201141,048 2012
‐0.43 %
24 Month Trend Graph October 2010 ‐ September 2011 October 2011 ‐ September 2012
4
Board Minutes September 25, 2012 Page 1 of 8
Stark County District Library
Board of Trustees
Minutes
September 25, 2012
The Board of Trustees of the Stark County District Library met in regular session on Tuesday,
September 25, 2012 at the Lake Community Branch Library. In attendance were board members
Susan Rodgers, Beth Borda, Edmond Mack, Bert Nero, and Shawn O’Brien. Also in attendance
were library employees Executive Director Tena Wilson and Fiscal Officer Russ
Humerickhouse.
John Mroczkowski joined the meeting at 5:20 p.m.
Absent was Steven Pittman.
The meeting was called to order at 5:00 p.m. by Susan Rodgers.
Guests included several library employees and one representative from Lake Friends of the
Library.
PUBLIC COMMENTS
None
BOARD PRESIDENT COMMENTS
Susan Rodgers welcomed Tena Wilson as the new Executive Director of the Stark
County District Library.
Ms. Rodgers asked Russ Humerickhouse to introduce Linda Wilkins to the Board. Ms.
Wilkins is serving as Interim Human Resources Manager for the Library. Mr.
Humerickhouse gave an introduction, and Ms. Rodgers thanked Ms. Wilkins for her
service during this time of transition.
LAKE COMMUNITY BRANCH FRIENDS OF THE LIBRARY
Marilyn Mattingly, Vice President gave a description of the Lake Friends of Library and
their work. Some of their activities include: reading at Altercare, maintaining a library at
the Migrant Workers Center, tending the alphabet garden at the library and volunteering
to provide technology tutoring at the branch.
The FOL provides funding for some items and programs that are not covered in the
budget.
Nancy McKnight and Brenda Heisroth from the Lake FOL serve on the Vote Libraries
committee. Lake FOL volunteers have been organizing volunteers, cutting out
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Board Minutes September 25, 2012 Page 2 of 8
bookmarks, going to football games with Vote Libraries signs, and fundraising for the
levy campaign.
MAIN LIBRARY FRIENDS REPORT
Carolyn Dick was not able to attend the meeting but asked the Board to refer to the Friends of the
Library page in the Stark Scene for their upcoming activities.
EXECUTIVE DIRECTOR OATH OF OFFICE
Tena Wilson signed the oath of office.
EXECUTIVE DIRECTOR’S REPORT
Tena Wilson thanked Karen Miller for her work as Interim Director. Ms. Miller was not
present because she was making a levy presentation at Plain Township Trustees meeting.
Ms. Wilson indicated that she has focused internally for the first four weeks here and is
now focusing on meeting with our partners and forging those relations.
Shawn O’Brien referred to Ms. Wilson’s interview where she shared her vision for the
library. Mr. O’Brien strongly encouraged the idea of a Virtual Library which could serve
as a portal to information for all of Stark County.
FISCAL OFFICER’S REPORT
Russ Humerickhouse reported that the 2011 audit is on the State Auditor’s website.
Mr. Humerickhouse also noted that seven of the libraries in Stark County have approved
the revised formula on the PLF distribution. Ms. Wilson and Mr. Humerickhouse will be
attending the next County Budget Commission meeting.
The Executive Director’s car allowance will stay in effect through the end of the year.
A bill proposing changes to OPERS has become law.
LAKE COMMUNITY BRANCH MANAGER JEN WELSH
Ms. Welsh focused on the many partnerships at the branch which leverage resources.
She thanked the FOL for being such a great partner. She said that they are relentless in
promoting the library in the community, they keep the library attached to the community,
and are great at adapting new technology.
Ms. Welsh described the image of the high-tech Overdrive Digital bus parked in the
Library parking while an old farm tractor was going down the street to emphasize the
need for both traditional library services and innovation in the Lake community.
CONSENT CALENDAR
Minutes of the July 17, 2012 Regular Meeting were presented to the Board.
Minutes of the July 27, 2012 Special Board Meeting were presented to the Board.
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Board Minutes September 25, 2012 Page 3 of 8
Minutes of the August 20, 2012 Special Board Meeting were presented to the Board.
Financial Report for July and August 2012 was presented to the Board.
Resolution 2012-44
July and August 2012 Gift Report
BE IT HEREBY RESOLVED by the Stark County District Library Board of Trustees to accept
the gifts and honorariums to be used as designated by the donors.
JULY GIFT REPORT
DONOR AMOUNT DESIGNATION
Lawrence Leno 100.00 Restricted: Memory of Irene E. Leno
Genealogy Customers 80.00 Restricted: Genealogy Department
MONTHLY TOTAL $180.00
YEAR TO DATE TOTAL $6,603.75
AUGUST GIFT REPORT
DONOR AMOUNT DESIGNATION
Linda Shaull 25.00 Restricted: Perry Sippo Branch – Memory of
Wilma Jabrocki
Midland Engineering 25.00 Restricted: North Branch – For Use of
Meeting Room
Genealogy Customers 102.00 Restricted: Genealogy Department
MONTHLY TOTAL $152.00
YEAR TO DATE TOTAL $6,755.75
MONTHLY TRAINING REPORT
Name: Jennifer Welsh & Julie Hoffman 8/3/12
Conference:
Emotions at Work: Examining Emotional Labor in
Librarianship Webinar
Total $0.00 Ohionet
Name: Matt Holland 8/9/12
Conference:
Safety Council Luncheon topic: Dust in the Wind
(Combustible Dust) Canton, OH
Total Season Pass Stark County Safety Council
Name: Kathy Lamantia 8/10/12
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Board Minutes September 25, 2012 Page 4 of 8
Conference: NOTSL Board Meeting Akron, OH
Total $26.64 NOTSL
Name: Michele Monnette 8/15/12
Conference: 2012 Center for Public Investment Management Conference Akron, OH
Total $124.53 State Treasurer of Ohio
Name:
Marianna DiGiacomo, Dani Gustavich, Lynne Herstine &
Beth Queen 8/23/12
Conference: Children's & Teen's Services Conference Columbus, OH
Total $725.82 OLC
Name: Dee Rondinella 8/28/12
Conference: iPads for Reference, Programs and more Webinar
Total $20.00 NEO-RLS
Name: Dorothea Richards & James Hilton 8/31/12
Conference: Search Ohio Meeting Warrensville Heights, OH
Total $55.19 Search Ohio
Name: Nicole Yoder 9/4-10/12/12
Conference: Using Drupal to Build Library Websites Online Training
Total $225.00 ALA
Name: Joan Green, Julie Hoffman & Patty Marsh 9/6/12
Conference:
What is Your Body Saying: Interpreting Body Language of
Patrons and Staff Online Training/Webinar
Total $96.00 NEO-RLS
Name: Marianna DiGiacomo 9/7/12
Conference: 2012 OLC Expo Columbus, OH
Total $138.74 OLC
Name: Jean Duncan McFarren 9/9/2012 -8/23/13
Conference: Leadership Stark County Canton, OH
Total $1,025.00 Leadership Stark County
Name: Matt Holland 9/13/12
Conference: Safety Council Luncheon topic: Safety Trivia Canton, OH
Total Season Pass Stark County Safety Council
Name: Julie Hoffman 9/18/12
Conference: The Hopeful Workplace Twinsburg, OH
Total $73.21 NEO-RLS
Name: Dorothea Richards & Suzette Burlingame 9/21/12
Conference: Eastern Great Lakes Innovative User Group Conference Akron, OH
Total $25.53 EGL-IUG
Name: David Krajci 10/4 & 5/12
Conference: Network Days Online Training
Total $0.00 Foundation Center
Name: Suzette Burlingame 10/16/12
Conference: Encounter Bus Tour Canton, OH
Total $69.00 Leadership Stark County
September $2,604.66
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Board Minutes September 25, 2012 Page 5 of 8
MONTHLY HUMAN RESOURCES REPORT
APPOINTMENTS
07/17/12 Tyra Robinson, Substitute, DeHoff Memorial Branch, hours as worked.
07/30/12 Timothy Tormasi, Shelver, North Branch, part time, 32 hours biweekly.
08/08/12 Sydney Taylor, Shelver, North Branch, part time, 32 hours biweekly.
08/20/12 Patricia Coleridge, Library Associate, Perry Sippo Branch, part time, 32 hours
biweekly.
08/27/12 Kerri Gooding, Shelver, Jackson Township Branch, part time, 40 hours biweekly.
09/04/12 Tena Wilson, Executive Director, Administration, full time, 80 hours biweekly.
09/10/12 Traci Singree, Shelver, Perry Sippo Branch, part time, 30 hours biweekly.
DEPARTMENT/AGENCY/STATUS CHANGES
07/30/12 Jesse Peek, Shelver, Youth Services, part time, 32 hours biweekly to IT
Technician, Information Technology – Main, full time, 80 hours biweekly.
08/13/12 Eileen Cox, Library Assistant, Perry Sippo Branch, part time, from 40 hours to 48
hours biweekly.
08/13/12 Patricia Hummel, Library Assistant, Perry Sippo Branch, part time, from 48 hours
to 56 hours biweekly.
08/13/12 Kimberly VanBlaricum, Library Associate, Perry Sippo Branch, from part time to
full time, from 64 hours to 80 hours biweekly.
08/27/12 Stuart Campbell, from Skill Maintenance, Maintenance – Main to Shelver, Youth
Services - Main, from full time to part time, from 80 hours to 32 hours biweekly.
09/04/12 Karen Miller, from Interim Executive Director to Associate Director Main
Library Services, full time, 80 hours biweekly.
09/10/12 Sydney Taylor, from Shelver, North Branch, to Library Associate, Youth Services
– Main, part time, from 32 hours to 56 hours biweekly.
RESIGNATIONS/RETIREMENTS/TERMINATIONS
07/28/12 Linda Henry, Shelver, North Branch, part time.
08/07/12 Dennis Roberts, Library Assistant, Technology Center – Main, full time.
08/09/12 Shannon Lee, Library Associate, Youth Services, part time.
08/16/12 Robert Schreffler, IT Technician, Information Technology, part time.
08/24/12 Lindsay Hill, Shelver, Jackson Township Branch, part time.
09/07/12 Shelby Logan, Shelver, Perry Sippo Branch, part time.
09/07/12 Lisa Barcich, Librarian, Perry Sippo Branch, full time.
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Board Minutes September 25, 2012 Page 6 of 8
09/10/12 Krista Ware, Library Associate, Jackson Township Branch, part time.
09/28/12 Marcia Moorhead, Library Specialist, Mobile Services- Main, full time,
retirement
09/29/12 Sara Hager, Shelver, Sandy Valley Branch, part time.
RECLASSIFICATION/MLIS DEGREE
08/13/12 Cheryl Pandrea, from Library Associate to Librarian, Plain Community Branch,
full time, 80 hours biweekly
Motion by Shawn O’Brien to approve the consent calendar, John Mroczkowski seconded the
motion; all voting yes.
BUILDING AND GROUNDS COMMITTEE REPORT
Patty Marsh updated the Board on the facilities.
She indicated that the Main Library lighting project is almost completed. So far, the area
seems brighter and there should be a reduction in energy costs.
The Mahoning Road Corridor Project near the Madge Youtz branch has awarded
contracts and should be starting soon. Ms. Marsh noted that this project has developed
partnerships for the library and that community especially with the J. R. Coleman Center.
North Branch has had a problem with spray paint vandalism.
The Perry Sippo – Exploration Gateway budget for next year will focus on ways to
improve the property for rentals.
HUMAN RESOURCES COMMITTEE REPORT
Resolution 2012-45
Health and Dental Insurance
NOW, THEREFORE, BE IT HEREBY RESOLVED by the Board of Trustees of the Stark
County District Library to renew the contract with Anthem for the period October 1, 2012
through September 30, 2013 for health insurance coverage for eligible library employees; and to
renew the contract with Guardian for the period October 1, 2012 through September 30, 2013 for
dental insurance coverage for eligible library employees;
Monthly Premiums:
Current Renewal
Dental
Employee only $28.21 $30.67 increase of $2.46
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Board Minutes September 25, 2012 Page 7 of 8
Employee + Spouse $47.76 $53.35 increase of $5.59
Employee + Child(ren) $70.53 $79.76 increase of $9.23
Full Family $83.65 $94.98 increase of $11.33
Health
Employee only $509.66 $553.75 increase of $44.09
Employee + Spouse $1,070.29 $1,162.87 increase of $92.58
Employee + Child(ren) $968.35 $1,052.11 increase of $83.76
Full Family $1,528.99 $1,661.25 increase of $132.26
Motion by Beth Borda to renew Anthem Blue Access health insurance plan and renew Guardian
DentalGuard Preferred dental insurance plan Bert Nero seconded the motion; all voting yes.
FINANCE AND AUDIT COMMITTEE REPORT
Budget Update
Mr. Humerickhouse updated the Board on the 2012 budget which is current by 61.4%
expended.
Shawn O’Brien inquired about the effect of the property reappraisal on Library revenue.
Mr. Humerickhouse reported that the reappraisal will decrease the original projection
certified by the Stark County Auditor by approximately 9.1%.
Mr. Humerickhouse also noted that the estimate for the PLF for 2013 is a small increase.
Levy Campaign Update
Patty Marsh distributed information about all campaign activities that are currently taking
place in support of Issue #42 the Library’s tax levy.
She described the huge volunteer effort on behalf of Vote Libraries and how much having
the full support of the Board means to the library staff.
Ms. Marsh said that Vote Libraries is looking to the Board for their vote, financial
support, and advocacy on behalf of Issue #42.
OLD BUSINESS
Marketing Plan Update
Linda Dahl updated the Board on the More Than Books marketing campaign which
focused on billboards, radio, and newspaper.
Since beginning the campaign, cardholders and circulation have increased as well as
Facebook likes which are up 330%.
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Board Minutes September 25, 2012 Page 8 of 8
As part of the campaign, the Stark Scene was inserted in The Repository which went out
to 120,000 households and has resulted in 150 phone calls about technology classes in the
first 48 hours after it was delivered.
Summer Reading Update
Ann Wetmore explained the Summer Reading statistics and highlighted an increase in the
number of books read.
For the first year, the partnership with Pro Football Hall of Fame made the Touchdown
for Reading program a good service to offer the community. Ms. Wetmore has met with
representatives of the Hall of Fame to discuss changes and improvements for next year’s
program.
NEW BUSINESS
Bryan Harris introduced the Thin Client Replacement Resolution.
Resolution 2012-46
Thin Client Purchase
NOW, THEREFORE, BE IT HEREBY RESOLVED by the Stark County District Library
Board of Trustees that the Executive Director or her designee be authorized to purchase thin
client workstations from MCPC for the total sum of $ 21,505.00.
Motion by Beth Borda to approve the Thin Client Purchase Resolution, Shawn O’Brien seconded
the motion; all voting yes.
ADJOURNMENT
Motion by Beth Borda to adjourn the meeting at 6:10 pm, Bert Nero seconded the motion; all
voting yes.
NEXT BOARD MEETING
The next regular board meeting is scheduled for October 16, 2012 at the Perry Sippo
Branch Library.
12
STARK COUNTY DISTRICT LIBRARY PAGE 1REVENUES, EXPENSES AND ENCUMBRANCES BY FUND FOR SEPTEMBER 2012
SEPTEMBER REVENUES
DESCRIPTION FUND 101 FUND 209 FUND 216 FUND 219 FUND 228 FUND 229 FUND 401 FUND 450 FUND 801 FUND 803 TOTALGENERAL PNC STARK COMMUNITY IRELAND, SISTERS OF SCDL CAPITAL PERMANENT YOUTZ WISE
FOUNDATION FOUNDATION MY IRELAND CHARITY FDN. FOUNDATION PROJECTS IMPROVEMENT TRUST TRUST
TAXES (PLF) $452,057.30 $452,057.30TAXES PROP. (LEVY) 372,770.50 372,770.50TAXES (REIMB. P.P.) 0.00 0.00GRANTS 0.00 0.00PATRON FINES & FEES 19,056.52 19,056.52INVESTMENT INCOME 121.66 37.41 414.59 257.29 830.95SERVICE FEES 35.00 35.00DONATIONS 1,262.00 1,262.00MISC. REV. & REIMB. 1,763.43 1,763.43OTHER 2,906.00 2,906.00SUB-TOTAL 849,972.41 0.00 0.00 0.00 0.00 0.00 37.41 0.00 414.59 257.29 850,681.70TRANSFERS 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00TOTAL $849,972.41 $0.00 $0.00 $0.00 $0.00 $0.00 $37.41 $0.00 $414.59 $257.29 $850,681.70
SEPTEMBER EXPENSES
DESCRIPTION FUND 101 FUND 209 FUND 216 FUND 224 FUND 229 FUND 401 FUND 450 FUND 801 FUND 802 FUND 803 TOTALGENERAL PNC STARK COMMUNITY PERRY BRANCH SCDL CAPITAL PERMANENT YOUTZ MCDONALD WISE
FOUNDATION FOUNDATION RECOVERY FOUNDATION PROJECTS IMPROVEMENT TRUST TRUST TRUST
PAYROLL/BENEFITS $651,422.73 $651,422.73SUPPLIES 12,209.77 1,514.68 13,724.45PURCH. SERVICES 193,389.51 193,389.51LIBRARY MATERIALS 76,519.68 1,862.96 78,382.64CAPITAL OUTLAY 0.00 2,521.40 6,935.00 9,456.40OTHER EXPENSES 19.54 19.54TOTAL $933,561.23 $1,514.68 $0.00 $4,384.36 $6,935.00 $0.00 $0.00 $0.00 $0.00 $0.00 $946,395.27
ENCUMBRANCES $1,012,948.03 $2,876.12 $30.45 $3,380.18 $0.00 $41,788.00 $950.00 $0.00 $0.00 $0.00 $1,061,972.78
DISTRIBUTED TO BOARD OF TRUSTEES ON 10/16/12
REVEXPM12.XLS
13
STARK COUNTY DISTRICT LIBRARY Page 2MONTHLY AND YEAR TO DATE REVENUES AND EXPENSES (ALL FUNDS) 01/01/12 THRU 12/31/12 2012 REVENUE PER
AMENDED OFFICIAL YTD % OF REVENUE DESCRIPTION JANUARY FEBRUARY MARCH APRIL MAY JUNE JULY AUGUST SEPTEMBER YTD TOTAL CERTIFICATE ESTIMATED
1000 Taxes (PLF) $538,205.88 $629,527.50 $363,965.39 $480,665.07 $787,356.68 $550,396.48 $549,260.13 $434,414.59 $452,057.30 $4,785,849.02 $6,283,639.00 76.16%1200 Taxes Property (Levy) 0.00 1,700,948.29 130,808.39 301,131.88 2,560.79 290,261.73 1,656,520.00 418.39 372,770.50 4,455,419.97 4,748,889.00 93.82%1200 Taxes (Reimb. Per. Prop.) 0.00 0.00 0.00 0.00 0.00 40,198.79 0.00 0.00 0.00 40,198.79 281,392.00 14.29%2000 Grants 0.00 0.00 0.00 0.00 4,999.00 0.00 22,796.10 0.00 0.00 27,795.10 120,000.00 23.16%3000 Patron Fines & Fees 18,286.41 22,757.00 22,080.64 20,964.76 19,132.30 19,449.27 20,605.74 20,579.28 19,056.52 182,911.92 235,000.00 77.83%4000 Investment Income 103.11 104.16 811.52 140.31 133.74 801.44 166.62 214.88 830.95 3,306.73 5,865.00 56.38%5000 Service Fees 26.48 40.24 3,764.86 3.00 2.00 202.23 52.16 41.38 35.00 4,167.35 55,500.00 7.51%6000 Donations 447.00 515.10 1,142.60 161.00 2,883.05 1,275.00 180.00 152.00 1,262.00 8,017.75 71,232.00 11.26%
8100-8700 Misc. Rev. & Reimb. 0.00 2,024.99 776.19 0.00 0.00 137.35 351.49 12,377.89 1,763.43 17,431.34 25,000.00 69.73%8900 Other 4,359.34 4,466.17 4,822.78 5,420.03 5,316.37 3,351.88 5,740.77 3,502.82 2,906.00 39,886.16 35,000.00 113.96%
TOTAL $561,428.22 $2,360,383.45 $528,172.37 $808,486.05 $822,383.93 $906,074.17 $2,255,673.01 $471,701.23 $850,681.70 $9,564,984.13 $11,861,517.00 80.64%
EXPENSES DESCRIPTION JANUARY FEBRUARY MARCH APRIL MAY JUNE JULY AUGUST SEPTEMBER YTD TOTAL1000 Payroll/Benefits $642,775.47 $694,207.07 $894,288.38 $688,376.61 $684,445.71 $656,020.59 $658,407.33 $919,537.22 $651,422.73 $6,489,481.112000 Supplies 10,189.22 16,410.34 20,002.55 12,348.93 24,503.93 24,685.40 24,170.25 14,183.98 13,724.45 160,219.053000 Purch.Services 123,833.14 130,760.56 172,430.53 134,741.16 144,957.68 171,975.87 183,952.83 117,079.79 193,389.51 1,373,121.074000 Library Materials 55,875.05 83,077.48 136,312.20 69,195.99 151,610.90 135,169.41 121,826.20 144,727.53 78,382.64 976,177.405000 Capital Outlay 3,073.42 11,771.00 2,966.80 45,141.52 54,591.99 90,497.40 0.00 60,332.91 9,456.40 277,831.44
7-8000 Other Expenses 4,380.64 312.69 4,861.49 1,358.92 7,711.88 530.59 8,458.09 2,120.84 19.54 29,754.68TOTAL $840,126.94 $936,539.14 $1,230,861.95 $951,163.13 $1,067,822.09 $1,078,879.26 $996,814.70 $1,257,982.27 $946,395.27 9,306,584.75
PRIOR YEAR ENCUMBRANCES PAID IN 2012 (523,066.01)TOTAL CURRENT Y-T-D EXPENSES FOR 2012 $8,783,518.74
DISTRIBUTED TO THE BOARD OF TRUSTEES 10/16/12
REVEXP2012.XLS
14
STARK COUNTY DISTRICT LIBRARY PAGE 3CURRENT YEAR EXPENSES AND BUDGET COMPARISON FOR GENERAL FUND ONLYAT 9/30/12
2012 YTD 2012 YTD 2012 YTD % OF EXPENSE ACCOUNT 2012 YTD YEAR 2011 YEAR 2011 CAPITAL, CURRENT YEAR GENERAL FUND 2012 GENERAL
ACCOUNT # DESCRIPTION EXPENSES ENCUMBRANCES ENCUMBRANCES TRUSTS & OTHER EXPENSES APPROPRIATIONS FUND BUDGETALL FUNDS PAID IN 2012 AT 9/30/2012 FUND EXPENSES GENERAL FUND AND TRANSFERS USED IN 2012
1000 Payroll/Benefits $6,489,481.11 $183,324.44 $6.52 $0.00 $6,306,156.67 $8,734,870.00 72.20%2000 Supplies 160,219.05 8,669.46 5,873.26 12,926.43 138,623.16 247,630.00 55.98%3000 Purch.Services 1,373,121.07 179,097.71 28,038.56 0.00 1,194,023.36 1,854,782.00 64.38%4000 Library Materials 976,177.40 99,275.24 14,527.98 6,778.21 870,123.95 1,450,000.00 60.01%5000 Capital Outlay 277,831.44 51,007.16 2,853.57 42,257.00 184,567.28 243,776.00 75.71%
7-8000 Other Expenses 29,754.68 1,692.00 12.00 0.00 28,062.68 148,529.00 18.89%
TOTAL $9,306,584.75 $523,066.01 $51,311.89 $61,961.64 $8,721,557.10 $12,679,587.00 68.78%
012BDGTG.XLS DISTRIBUTED TO BOARD OF TRUSTEES 10/16/12
15
STARK COUNTY DISTRICT LIBRARY Page 4CAPITAL, SPECIAL REVENUE, BOND RETIREMENT, DEBT SERVICE & PERMANENT FUNDSFINANCIAL STATEMENT AT 9/30/12
401 450 209 212 216 217 219 222 223 224 228 229 801 802 803CAPITAL PERMANENT PNC BLDG. & STARK EARLY CHILD IRELAND, LONGABERGER NAN PERRY SISTERS SCDL YOUTZ MCDONALD WISE Y-T-D
PROJECTS IMPROV. FDN. RENOV. COMM. FDN. RES. CENTER MY IRELAND FOUNDATION JOHNSTON RECOVERY OF CHTY. FDN. TRUST TRUST TRUST TOTAL
BAL. AT JAN.1, 2012 $1,445,264.47 $15,160.00 $13,789.00 $500.00 $0.00 $211.82 $283.14 $4,000.00 $2,190.36 $69,687.96 $210.77 $20,399.86 $12,114.73 $5,920.75 $2,167.05 $1,591,899.91
2012 REVENUE: 410.51 0.00 0.00 0.00 1,944.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 1,243.77 0.00 771.87 4,370.15
TRANSFERS FROM GEN. FUND:
BOARD OF TRUSTEES
RESOLUTION 12-
2012 EXPENDITURES: (22,250.00) 0.00 (10,912.88) 0.00 (1,913.55) 0.00 0.00 0.00 0.00 (15,104.01) 0.00 (14,145.00) (458.74) (1,499.99) (874.79) (67,158.96)
2012 BOARD OF TRUSTEES
APPROPRIATION 12-
BAL. AT SEPT. 30, 2012 $1,423,424.98 $15,160.00 $2,876.12 $500.00 $30.45 $211.82 $283.14 $4,000.00 $2,190.36 $54,583.95 $210.77 $6,254.86 $12,899.76 $4,420.76 $2,064.13 $1,529,111.10
ENCUMBR. AT 9/30/12 $41,788.00 $950.00 $2,876.12 $0.00 $30.45 $0.00 $0.00 $0.00 $0.00 $3,380.18 $0.00 $0.00 $0.00 $0.00 $0.00 $49,024.75
CAPTRST12.XLS DISTRIBUTED TO BOARD OF TRUSTEES ON 10/16/12
16
STARK COUNTY DISTRICT LIBRARY Page 5CASH STATEMENT AT SEPTEMBER 30, 2012
BALANCE @ 8/31/12 BALANCE @ 9/30/12 INCREASE/(DECREASE)OPERATING ACCOUNTSHUNTINGTON BANK-CHECKING ACCOUNT $333,434.57 $89,215.88 ($244,218.69)KEYBANK-KEY PUBLIC MONEY MARKET CHECKING ACCOUNT 97,598.25 102,204.33 4,606.08
INVESTMENT ACCOUNTSSTAR OHIO-INVESTMENT ACCOUNT ( .10% @ 9/30/12 ) 850,250.13 850,287.54 37.41HUNTINGTON BANK-MONEY MARKET ACCOUNT ( .10% @ 9/30/12 ) 2,267,929.30 2,546,479.08 278,549.78
PETTY CASH FUNDS 75.00 75.00 0.00CASH DRAWER/CHANGE FUNDS 620.00 620.00 0.00SUB-TOTAL 3,549,907.25 3,588,881.83 38,974.58OUTSTANDING CHECKS (134,023.42) (268,711.57) (134,688.15)CASH BALANCE $3,415,883.83 $3,320,170.26 ($95,713.57)
CSHALL12.XLS DISTRIBUTED TO BOARD OF TRUSTEES 10/16/12
17
STARK COUNTY DISTRICT LIBRARY Page 6REAL ESTATE TAXES/LEVY FOR 2012
DATE REAL ESTATE REAL ESTATE ROLLBACK/ PAYMENT PER. PROP. GENERAL AUDITOR & ORC 5722 ELECTION ADVERTISING AMOUNT OFTAXES TAXES STATE OF IN LIEU/TIF TAX/ UTILITY/ PERSONAL/ TREASURER & 5723 EXPENSE & DELINQUENCY DEPOSIT
MANF. HOME OHIO ABATEMENT OTHER HB 66 REIMB. FEES HB 66 FEESPortage 3/23/12 $411.38 $7.01 ($6.12) $412.27
5/11/12 45.71 45.718/10/12 411.38 7.01 (6.20) 412.19
0.000.00
Stark 2/8/12 2,278.29 2,278.292/17/12 1,098,990.00 1,098,990.002/24/12 599,680.00 599,680.003/2/12 130,390.00 130,390.004/6/12 290,804.73 (27,319.06) (1,526.50) (86.18) 261,872.99
4/13/12 2,607.36 (295.60) 2,311.765/22/12 2,511.36 2,511.366/1/12 289,706.12 (2,094.98) 287,611.14
6/14/12 40,198.79 40,198.796/27/12 555.61 (55.48) 500.137/6/12 254,380.00 254,380.00
7/13/12 139,710.00 139,710.007/20/12 229,280.00 229,280.007/27/12 1,033,150.00 1,033,150.009/25/12 2,511.21 2,511.219/10/12 363,035.17 1,750.34 (41,326.42) (300.29) (1,526.50) (86.18) 321,546.129/21/12 1,800.78 (501.19) 1,299.59
0.000.00
Carroll/Brown Twp. 4/11/12 56.97 52.14 (2.98) 106.135/10/12 3.63 3.639/13/12 8.40 52.13 (1.91) 58.62
0.000.00
Summit 4/6/12 0.69 7,609.99 (127.26) (23.99) 7,459.435/25/12 0.09 0.099/14/12 0.69 3,611.78 (79.19) 3,533.28
0.000.000.00
Y-T-D at 9/30/12 $4,140,309.41 $4,408.14 $292,033.84 $6,772.91 $11,895.67 $40,198.79 ($71,811.50) ($329.17) ($3,053.00) ($172.36) $4,420,252.73
Levy Taxes Received 2012 $4,495,618.76Collection and Election Expenses 2012 ($75,366.03)
Levy Taxes Received 2009 $5,403,147.00 Collected (Net) 1/1/12 thru 12/31/12 $4,420,252.73Collection and Election Expenses 2009 ($106,986.56)Collected (Net) 3/5/09 thru 12/31/09 $5,296,160.44
Levy Taxes Received 2010 $5,204,591.18 Collection and Election Expenses 2010 ($71,136.73)
Collected (Net) 1/1/10 thru 12/31/10 $5,133,454.45
Levy Taxes Received 2011 $5,064,445.50Collection and Election Expenses 2011 ($74,670.84)
Collected (Net) 1/1/11 thru 12/31/11 $4,989,774.66
RETAXBO12.XLS Distributed to Board of Trustees 10/16/1218
STARK COUNTY DISTRICT LIBRARY Page 7SUMMARY FINANCIAL STATEMENT OF FISCAL OFFICERTO BOARD OF LIBRARY TRUSTEES AT 9/30/12
SPECIAL 2011GENERAL REVENUE CAPITAL PERMANENT PERMANENT YEAR-TO-DATE YEAR-TO-DATE
FUND FUNDS PROJECTS IMPROVEMENT FUNDS TOTAL TOTALBALANCE AT JANUARY 1, 2012 $1,469,870.97 $111,272.91 $1,445,264.47 $15,160.00 $20,202.53 $3,061,770.88 $2,520,801.80REVENUE
1000 Taxes (PLF) 4,785,849.02 4,785,849.02 5,177,203.001200 Taxes Property (Levy) 4,455,419.97 4,455,419.97 4,380,690.431200 Taxes (Reimb. P. P.) 40,198.79 40,198.79 71,113.932000 Grants 27,795.10 27,795.10 0.003000 Patron Fines & Fees 182,911.92 182,911.92 179,402.574000 Investment Income 880.58 410.51 2,015.64 3,306.73 4,094.085000 Service Fees 4,167.35 4,167.35 6,923.706000 Donations 6,073.75 1,944.00 8,017.75 32,485.21
8100-8700 Misc. Rev. & Reimb. 17,431.34 17,431.34 20,742.808900 Other 39,886.16 39,886.16 42,657.11
TOTAL REVENUE Y-T-D 9,560,613.98 1,944.00 410.51 0.00 2,015.64 9,564,984.13 9,915,312.83
EXPENDITURES1000 Payroll/Benefits 6,489,481.11 6,489,481.11 6,301,175.682000 Supplies 147,292.62 12,926.43 160,219.05 159,082.443000 Purch.Services 1,373,121.07 1,373,121.07 1,274,481.044000 Library Materials 966,182.87 8,661.00 1,333.53 976,177.40 786,623.385000 Capital Outlay 233,593.44 20,488.01 22,250.00 1,499.99 277,831.44 116,278.85
7-8000 Other Expenses 29,754.68 29,754.68 25,200.86TOTAL EXPENDITURES Y-T-D 9,239,425.79 42,075.44 22,250.00 0.00 2,833.52 9,306,584.75 8,662,842.25
TRANSFERS (NET) 0.00 0.00 0.00 0.00 0.00 0.00
FISCAL OFFICER BALANCE AT SEPTEMBER 30, 2012 $1,791,059.16 $71,141.47 $1,423,424.98 $15,160.00 $19,384.65 $3,320,170.26 $3,773,272.38OUTSTANDING CHECKS 268,711.57 268,711.57TOTAL ACCOUNTED FOR AT 9/30/12 $2,059,770.73 $71,141.47 $1,423,424.98 $15,160.00 $19,384.65 $3,588,881.83
PETTY CASH AND CHANGE FUNDS $695.00HUNTINGTON BANK-CHECKING ACCOUNT 89,215.88KEYBANK-KEY PUBLIC MONEY MARKET CHECKING ACCOUNT 102,204.33STAR OHIO-INVESTMENT ACCOUNT 850,287.54HUNTINGTON BANK-MONEY MARKET ACCOUNT 2,546,479.08TOTAL ACCOUNTED FOR AT 9/30/12 $3,588,881.83
BOTCTRE12.XLS DISTRIBUTED TO BOARD OF TRUSTEES 10/16/12
19
COUNTY CERTIFIED ESTIMATED FOR 2010 $6,289,251.30MONTH AMT. RECEIVED PERCENTAGE YEAR-TO-DATE Y-T-D %10 January $545,451.13 8.68% $545,451.13 8.68%10 February $594,054.37 9.45% $1,139,505.50 18.13%10 March $369,543.05 5.88% $1,509,048.55 24.02%10 April $450,514.20 7.17% $1,959,562.75 31.19%10 May $727,260.47 11.57% $2,686,823.22 42.76%10 June $527,301.95 8.39% $3,214,125.17 51.15%10 July $585,107.11 9.31% $3,799,232.28 60.46%10 August $464,426.35 7.39% $4,263,658.63 67.85%10 September $482,965.48 7.69% $4,746,624.11 75.54%10 October $575,230.54 9.15% $5,321,854.65 84.69%10 November $531,813.90 8.46% $5,853,668.55 93.16%10 December $490,665.62 7.81% $6,344,334.17 100.97%
REVISED COUNTY CERTIFIED ESTIMATED FOR 2011 $6,678,554.46MONTH AMT. RECEIVED PERCENTAGE YEAR-TO-DATE Y-T-D %11 January $576,215.48 9.17% $576,215.48 9.17%11 February $672,511.85 10.70% $1,248,727.33 19.87%11 March $392,483.22 6.25% $1,641,210.55 26.12%11 April $515,540.12 8.20% $2,156,750.67 34.32%11 May $838,938.80 13.35% $2,995,689.47 47.67%11 June $589,070.17 9.37% $3,584,759.64 57.05%11 July $704,018.28 11.20% $4,288,777.92 68.25%11 August $435,358.04 6.93% $4,724,135.96 75.18%11 September $453,067.04 7.21% $5,177,203.00 82.39%11 October $541,200.78 8.61% $5,718,403.78 91.00%11 November $499,728.19 7.95% $6,218,131.97 98.96%11 December $460,422.40 7.33% $6,678,554.37 106.28%
COUNTY CERTIFIED ESTIMATED FOR 2012 $6,283,639.00MONTH AMT. RECEIVED PERCENTAGE YEAR-TO-DATE Y-T-D %12 January $538,205.88 8.57% $538,205.88 8.57%12 February $629,527.50 10.02% $1,167,733.38 18.58%12 March $363,965.39 5.79% $1,531,698.77 24.38%12 April $480,665.07 7.65% $2,012,363.84 32.03%12 May $787,356.68 12.53% $2,799,720.52 44.56%12 June $550,396.48 8.76% $3,350,117.00 53.31%12 July $549,260.13 8.74% $3,899,377.13 62.06%12 August $434,414.59 6.91% $4,333,791.72 68.97%12 September $452,057.30 7.19% $4,785,849.02 76.16%12 October $0.00 0.00% $0.00 0.00%12 November $0.00 0.00% $0.00 0.00%12 December $0.00 0.00% $0.00 0.00%
PLF2012.XLS
20
2012 REVENUE AND EXPENDITURES
50% 47%
2%
Revenue Taxes (PLF)
Taxes Property (Levy)
Taxes (Reimb. P. P.)
Grants
Patron Fines & Fees
Investment Income
Service Fees
Donations
Misc. Rev. & Reimb.
Other
70%
2%
15%
10%
3%
Expenditures
Payroll/Benefits
Supplies
Purch.Services
Library Materials
Capital Outlay
Other Expenses
21
SEPTEMBER GIFT REPORT
RESOLUTION 2012-
BE IT HEREBY RESOLVED by the Stark County District Library Board of Trustees to
accept the gifts and honorariums to be used as designated by the donors.
DONOR AMOUNT DESIGNATION Genealogy Customers 37.00 Restricted: Genealogy Department
SCDL Foundation 1,000.00 Restricted: Literacy Summit
Frances Pules 200.00 Restricted: In Appreciation of
Herbert L. Fisher - Reference – Main Library
Jack B. Fisher 25.00 Restricted: In Appreciation of
Herbert L. Fisher – Reference – Main Library
MONTHLY TOTAL $1,262.00
YEAR TO DATE TOTAL $8,017.75
22
Stark County District Library Staff Training Report October 16, 2012
Name: Jean Duncan McFarren 9/20/12Conference: Making the Most Out of Event-Based Fundraising Akron, OHTotal $43.86 Associate of Fundraising Professionals
Name: Kathy Lamantia 10/2 & 3/12
Conference:Mohican 2012 Radical Opportunities, New Trends for Technical
Services Perrysville, OHTotal $312.31 OLC
Name: Jodie Hawkins 10/4 - 7/12Conference: Boucher Con 2012 Cleveland, OHTotal $747.74 Boucher Con
Name: Jennifer Welsh 10/5/12Conference: Ohio Library Council Membership Committee Meeting Columbus, OhTotal $0.00 OLC
Name: William Muzzy 10/11/12Conference: Safety Council Luncheon topic: Canton, OHTotal Season Pass Stark County Safety Council
Name: Rose Marie Green 10/13/12Conference: Play…What's Learning got to do with it? Middleburg Heights, OH
Total $115.45USA Toy Library Assoc & Cleveland Assoc for the Education of Young Children
Name: Tena Wilson & Jean Duncan McFarren 10/16/12Conference: Encounter Bus Tour Canton, OHTotal $69.00 Leadership Stark County
Name: Cheryl Pandrea & Rebecca Baldwin 10/31/12Conference: Tech Tools for Tight Budgets Online TrainingTotal $15.00 OLC
Name:Conference:Total
October $1,303.36
23
Stark County District Library Monthly H R Report Distributed to the Board of Trustees
October 16, 2012
APPOINTMENTS
09/26/12 Bailey F. Comfort, Shelver, North Branch, part time, 32 hours biweekly. 09/29/12 Jaquelyn D. Jones-Poling, Shelver/Substitute, Sandy Valley Branch, part time, 20
hours biweekly. 10/08/12 Tamara K. Bixler-Zalesinsky, Substitute Librarian, Reference Services, part time,
hours as worked.
DEPARTMENT/AGENCY/STATUS CHANGES
No changes.
RESIGNATIONS/RETIREMENTS/TERMINATIONS
08/07/12 Debra Weisel, Substitute Driver, Mobile Services, part time, hours as worked. 08/21/12 Timothy Elder, Substitute Driver, Mobile Services, part time, hours as worked,
resignation. 10/31/12 Annie Simmons, General Maintenance, Maintenance - Main, full time, retirement.
24
STARK COUNTY DISTRICT LIBRARY
FACILITIES UPDATE
October 16, 2012
MADGE YOUTZ BRANCH
Mahoning Road Corridor Project work has started.
MAIN LIBRARY
The lower portion of the west side of the library was painted. The weather doesn’t seem to be
cooperating to get any additional exterior painting done this year. We will hope for funds so the
work can be completed next year.
A female customer was stuck in the elevator for almost 2 hours on September 20th
. Bill contacted
Schlindler right away but the most available service team was on the far east side of Cleveland. Staff
were able to communicate with the customer and keep her apprised of progress. She was fine and
understood the situation.
25
Stark County District Library
Board of Trustees
October 16, 2012
Resolution Title: Stark County Tax Resolution-Tax Rates for 2013
Statutory Reference: Ohio Revised Code 5705.34-5705.35
History/Background/Discussion: The Stark County District Library, with the approval
of the Stark County Commissioners, placed a 1 mill replacement levy on the November 4,
2008 ballot. This levy was approved by a majority of the voters.
Therefore, the Board of Trustees of the Stark County District Library must, as requested,
adopt a resolution accepting the amounts and rates as determined by the Stark County
Budget Commission and authorizing the necessary tax levies and certifying them to the
Stark County Auditor.
Recommendation: That the Library Board of Trustees, by roll call vote, approve the
following resolution to accept the amounts and rates as determined by the Stark County
Budget Commission and to authorize the necessary tax levies and to certify them to the
Stark County Auditor.
Draftor(s): Russ Humerickhouse, Fiscal Officer
Person(s) Responsible for Implementation: Russ Humerickhouse, Fiscal Officer
26
Resolution 2012- Stark County Tax Resolution-Tax Rates for 2013
WHEREAS, This Board of Trustees in accordance with the provisions of law has previously adopted a Tax
Budget for the next succeeding fiscal year commencing January 1, 2013: and
WHEREAS, The Budget Commission of Stark County, Ohio, has certified its action thereon to this council together with an estimate by the County Auditor of the rate of each tax necessary to be levied by this
(Council/Board), and what part thereof is without, and what part within the ten mill limitation; there be it
RESOLVED, by the (Board of Trustees) of the Stark County District Library, Stark County, Ohio that the amounts and rates, as determined by the Budget Commission in its certification, be and the same are hereby
accepted: and be it further
RESOLVED, That there be and is hereby levied on the tax duplicate of said (Library) the rate of each tax necessary to be levied within and without the ten mill limitation as follows:
SUMMARY OF AMOUNTS REQUIRED FROM GENERAL PROPERTY TAX APPROVED BY BUDGET COMMISSION, AND COUNTY AUDITOR’S ESTIMATED TAX RATES
FUND Amount to be Amount Approved County Auditor’s
derived from Levies by Budget Commission Estimate of Tax outside 10 Mill Inside 10 Mill Rate to be Levied Limitation__________________ Limitation____ __________ Inside___Outside_ General Fund $4,318,363.00 1.00 Bond Fund 0 0.00 Total $4,318,363.00 0 0.00 1.00
_____________________LEVIES OUTSIDE 10 MILL LIMITATION, EXCLUSIVE OF DEBT LEVIES_________________
FUND____ Maximum Rate County Auditor’s
Authorized Estimate of Yield ___to be Levied____ ______of Levy______
GENERAL FUND: Current expense levy authorized by voters on 11/4/08 1.00 $4,318,363.00
for not to exceed 5 years.
BE IT HEREBY RESOLVED by the Board of Trustees of the Stark County District Library to approve the tax
rates and amounts for the year 2013 for Stark County, Ohio per the Resolution and the Stark County Budget Commission Certificate Of Tax Levy as submitted by the Stark County Auditor:
And be it further Resolved, That the clerk of this Board be and he is hereby directed to certify a copy of this resolution to the County Auditor of said County.
27
Stark County District Library
Board of Trustees
October 16, 2012
Resolution Title: Summit County Tax Resolution-Tax Rates for 2013
Statutory Reference: Ohio Revised Code 5705.34-5705.35
History/Background/Discussion: The Stark County District Library, with the approval
of the Stark County Commissioners, placed a 1 mill replacement levy on the November
4th
2008 ballot. This levy was approved by a majority of the voters.
Therefore, the Board of Trustees of the Stark County District Library must, as requested,
adopt a resolution accepting the amounts and rates as determined by the Summit County
Budget Commission and authorizing the necessary tax levies and certifying them to the
Summit County Fiscal Officer.
Recommendation: That the Library Board of Trustees, by roll call vote, approve the
following resolution to accept the amounts and rates as determined by the Summit
County Budget Commission and to authorize the necessary tax levies and to certify them
to the Summit County Fiscal Officer.
Draftor(s): Russ Humerickhouse, Fiscal Officer
Person(s) Responsible for Implementation: Russ Humerickhouse, Fiscal Officer
28
Resolution 2012-
Summit County Tax Resolution-Tax Rates for 2013
WHEREAS, This Board of Trustees in accordance with the provisions of law has previously adopted a Tax Budget for
the next succeeding fiscal year commencing January 1, 2013: and
WHEREAS, The Budget Commission of Summit County, Ohio, has certified its action thereon to this council together
with an estimate by the County Fiscal Officer of the rate of each tax necessary to be levied by this (Council/Board), and
what part thereof is without, and what part within the ten mill limitation; there be it
RESOLVED, by the (Board of Trustees) of the Stark County District Library, Stark County, Ohio that the amounts and
rates, as determined by the Budget Commission in its certification, be and the same are hereby accepted: and be it further
RESOLVED, That there be and is hereby levied on the tax duplicate of said (Library) the rate of each tax necessary to be
levied within and without the ten mill limitation as follows:
SUMMARY OF AMOUNTS REQUIRED FROM GENERAL PROPERTY TAX APPROVED BY BUDGET
COMMISSION, AND COUNTY FISCAL OFFICER’S ESTIMATED TAX RATES
FUND Amount to be Amount Approved County Fiscal Officer’s
derived from Levies by Budget Commission Estimate of Tax
outside 10 Mill Inside 10 Mill Rate to be Levied
Limitation__________________ Limitation____ __________ Inside___Outside_
General Fund $13,620.00 1.00
Bond Fund 0 0.00
Total $13,620.00 0 0.00 1.00
_____________________LEVIES OUTSIDE 10 MILL LIMITATION, EXCLUSIVE OF DEBT LEVIES_________________
FUND____ Maximum Rate County Fiscal Officer’s
Authorized Estimate of Yield
___to be Levied____ ______of Levy______
GENERAL FUND:
Current expense levy authorized by voters on 11/4/08 1.00 $13,620.00
for not to exceed 5 years.
BE IT HEREBY RESOLVED by the Board of Trustees of the Stark County District Library to approve the tax rates
and amounts for the year 2013 for Summit County, Ohio per the Resolution and the Summit County Budget Commission
Certificate Of Tax Levy as submitted by the Summit County Fiscal Officer:
And be it further
Resolved, That the clerk of this Board be and he is hereby directed to certify a copy of this resolution to the
County Fiscal Officer of said County.
29
Stark County District Library
Board of Trustees
October 16, 2012
Resolution Title: Public Library Fund Revised Distribution Formula Endorsement
Amendment
History/Background/Discussion:
Library Directors and Fiscal Officers from the seven public libraries in Stark County met
on May 19, June 13, July 14, and September 1, 2011 to discuss changes to the formula
used to divide Stark County’s Public Library Fund (PLF) receipts among the seven
libraries; representatives from the Stark County Auditor’s office attended the first, third,
and fourth meetings. These talks were initiated due to concerns expressed by Stark
County District Library to the Stark County Budget Commission over SCDL’s assertion
that the current formula does not reflect current public library usage trends nor account
for population as a factor.
The annual Stark County Budget Commission meeting was held on Tuesday, August 7,
2012 with the seven Library Directors, Fiscal Officers and Board of Trustee members
attending. The meeting was scheduled for the Budget Commission to officially approve
the revised PLF distribution formula agreed to by the seven library systems in September
2011. All of the seven public library systems had presented resolutions to their Boards of
Trustees after the September 1, 2011 meeting of the libraries and Minerva, Louisville,
Massillon and Stark County District Library all approved by resolution the revised
formula. However, after much discussion with the Budget Commission and no consensus
among the seven libraries, Auditor Alan Harold requested the libraries have another
meeting and all seven must agree to the revised formula.
All seven libraries met on Wednesday, September 5, 2012 and following the leadership
of our Executive Director Tena Wilson an agreement was reached that all seven libraries
accepted.
The proposed formula will now include six factors rather than five; all factors are
weighted equally. In order to account for the importance of technology to libraries and
their customers, the total dollar amount each library spends on technology will be added
to the total amount spent on library materials. To acknowledge that many customers use
the library, either in person or remotely, but do not check out materials, the total library
building(s) door count plus website visits will be a factor. Population in each library’s
legally defined county service area plus card holders will be a factor that will reflect the
service obligation of the library to its local population. Those libraries that have
bookmobiles will now also include the square footage of the vehicles as part of the
measure of total square footage of heated space used by the library. The full time
equivalent (FTE) and circulation will continue to be factors.
The revised formula will be effective with the 2014 PLF distribution using the 2012
statistics and expenditures.
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SCDL’s Executive Director and Fiscal Officer believe the changes reflect a more
equitable method of distributing the PLF. Distributions will ultimately be determined by
future use statistics and expenditures in the factor areas.
The original Resolution 2011-34 was approved by the Board of Trustees at the regular
Board of Trustees meeting on Tuesday, September 20, 2011.
DRAFTOR(S): Russ Humerickhouse/Kent Oliver
PERSON(S) RESPONSIBLE FOR IMPLEMENTATION:
Tena Wilson, Executive Director
Russ Humerickhouse, Fiscal Officer
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RESOLUTION 2012-
Public Library Fund Revised Distribution Formula Endorsement Amendment
WHEREAS the Stark County District Library requested that the Stark County Budget
Commission review and revise the existing formula to distribute the Public Library Fund
in Stark County, and
WHEREAS the seven library districts have convened and arrived at what has been
determined by consensus a fair revision of the existing formula, and
WHEREAS representatives of the Stark County Budget commission have observed and
assisted in the facilitation of the discussions;
NOW, THEREFORE, BE IT HEREBY RESOLVED by the Stark County District
Library Board of Trustees that the Board endorses the revised Public Library Fund
formula which includes the six service factors of: square footage of library facilities, full
time equivalent personnel, expenditures on technology/library materials, county library
district population plus card holders, materials circulation and library user visits (door
count)/unique website visits, and
BE IT FURTHER RESOLVED that the Trustees understand that representatives of the
libraries will refine the definition of the formula factors to mutual satisfaction of the
seven library districts and the County Budget Commission, and
BE IT FURTHER RESOLVED that the Trustees express their sincere appreciation to
the Stark County Budget Commission for the leadership it has exhibited in assisting the
libraries to arrive at this solution
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Stark County District Library
Board of Trustees
October 16, 2012
Resolution Title: Closing the Library System for Staff In-Service Day
History/Background/Discussion:
The purpose of staff in-service is to enable staff, individually and collectively, to enhance
their capability and competence for the benefit of users of library services and for
themselves.
Throughout the year the Library provides a wide spectrum of training events in areas of
customer service, various computer skills, and patron and employee safety procedures.
These training events not only aim at enhancing our employees’ professional knowledge
and skills, but also help employees keep abreast of the latest development innovations for
improving patron outcomes and meeting their needs to keep up with changing
technology.
Recommendation: The Board of Trustees approves the following resolution.
Draftor: Jean Duncan McFarren, Development Manager
Person’s Responsible for Implementation:
Tena Wilson, Executive Director
Linda Wilkins, Interim Human Resources Manager
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Resolution 2012-
Closing the Library System for Staff In-Service Day
Whereas, The Stark County District Library is committed to the professional
development of its employees, supports improving the skills and abilities of employees to
better perform their current job duties and actively seeks to develop employees for future
opportunities;
NOW, THEREFORE, BE IT HEREBY RESOLVED by the Board of Trustees of the
Stark County District Library that the library system close to the public on Wednesday,
November 14, 2012 for Staff In-Service Day.
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