board packet jan. 2011

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STARK COUNTY DISTRICT LIBRARY CANTON, OH BOARD OF TRUSTEES MEETING JANUARY 25, 2011 Inspiring Ideas, Enriching Lives, Creating Community

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Stark County District Library Board of Trustees meeting packet for January 25, 2011

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STARK COUNTY DISTRICT LIBRARY CANTON, OH

BOARD OF TRUSTEES MEETING JANUARY 25, 2011

Inspiring Ideas, Enriching Lives, Creating Community

Stark County District Library Board of TrusteesAgenda

Annual Meeting

Tuesday, January 25, 2011Main Library – James M. Conley Board Room

Canton, Ohio 5:15 p.m.

I. Public Comments Page

II. Board President Comments

III. Main Library Friends Comments

IV. Staff ReportsA. Executive Director Kent OliverB. Fiscal Officer Russ HumerickhouseC. Associate Director for Main Library Services Karen Miller

V. Consent CalendarA. Minutes of December 21, 2010 Regular Meeting 5B. December Financial Report 13C. December Gift Report 20D. Monthly Training Report 22E. Monthly Human Resources Report 23F. Election of Fiscal Officer 25G. Bond and Oath of Office for Fiscal Officer 25H. Appointment of Deputy Fiscal Officer 25I. Bond and Oath of Office for the Deputy Fiscal Officer 25J. Bond for Executive Director 29K. Disposal of Library Furniture, Equipment, and Materials Resolution 31

L. Executive Director Transporation Allowance Resolution 33M. Cooperative Purchasing Agreement 35

VI. Building and Grounds Committee ReportA. Facilities Update 36

VII. Human Resources Committee Report

VIII. Finance and Audit Committee ReportA. Exploration Gateway 2011 Operating 38 Budget Resolution - Perry Sippo Branch Library

IX. By-Laws and Nominating Committee ReportA. Election of Board Officers Resolution 43B. Oath of Office of Board Members 45

C. Stark County District Library Board Committees 2011 46

X. New BusinessA. Gates Grant Matching Funds Resolution 48B. E-Rate Resolution 50

XI. Adjournment

2011 Board Meeting Schedule (all meetings at 5:00 p.m.)

Tuesday, February 15, 2011Main Library – James M. Conley Board Room

Tuesday, March 15, 2011Plain Community Branch

Tuesday, April 19, 2011 Perry Sippo Branch

Tuesday, May 17, 2011Main Library – James M. Conley Board Room

Tuesday, June 21, 2011Lake Community Branch

Tuesday, July 19, 2011Main Library – James M. Conley Board Room

Tuesday, September 20, 2011Madge Youtz Branch

Tuesday, October 18, 2011East Canton Branch

Tuesday, November 15, 2011Main Library – James M. Conley Board Room

Tuesday, December 20, 2011Main Library – James M. Conley Board Room

STARK COUNTY DISTRICT LIBRARY CIRCULATION SUMMARY

December 2010Dec Dec2010 Circ 2009 Circ % Change

Percent Yr-to-Dt Library Open Per Percent Yr-to-Dt Library Open Per 2010 to 2009Location Circ of Total Circ Visits Hours Hour Circ of Total Circ Visits Hours Hour Month Yr-to-DtMain 52,483 19.40% 740,362 30,686 237 221 55,992 19.18% 738,196 36,646 258 217 -6.27% 0.29%Mobile Serv. 54,808 20.25% 626,026 ---- 504 109 56,824 19.47% 671,465 ---- 480 118 -3.55% -6.77%Main Total 107,291 39.65% 1,366,388 30,686 741.0 145 112,816 38.65% 1,409,661 36,646 738.0 153 -4.90% -3.07%Comm Cntr ---- ---- ---- ---- ---- ---- 1,999 0.68% 26,222 3,439 160 12DeHoff 5,807 2.15% 63,700 3,975 189 31 5,746 1.97% 64,338 4,506 229 25 1.06% -0.99%E. Canton 6,816 2.52% 95,939 3,127 181 38 9,005 3.09% 119,245 5,096 229 39 -24.31% -19.54%Jackson 20,787 7.68% 330,325 8,766 225 92 23,277 7.97% 350,247 9,922 246 95 -10.70% -5.69%Lake 23,746 8.78% 357,918 8,720 225 106 25,480 8.73% 383,639 9,788 258 99 -6.81% -6.70%M. Youtz 9,362 3.46% 88,634 5,064 189 50 7,681 2.63% 98,336 5,386 229 34 21.89% -9.87%North 25,332 9.36% 364,009 8,359 225 113 29,434 10.08% 393,826 12,761 246 120 -13.94% -7.57%Perry Sippo 18,749 6.93% 295,974 8,879 237 79 23,966 8.21% 345,307 11,560 258 93 -21.77% -14.29%Plain 12,310 4.55% 181,780 8,607 277.5 44 13,134 4.50% 216,262 11,197 276 48 -6.27% -15.94%S. Valley 12,222 4.52% 168,937 4,131 205 60 14,896 5.10% 196,372 4,677 229 65 -17.95% -13.97%ECRC 473 0.17% 10,575 ---- 162.5 3 780 0.27% 12,820 ---- 200 4 -39.36% -17.51%Br. Total 135,604 50.11% 1,957,791 59,628 2,116.0 64 155,398 53.24% 2,206,614 78,332 2,560.0 61 -12.74% -11.28%Online

Renewals 26,636 9.84% 299,894 23,666 8.11% 286,360 12.55% 4.73%Downloads 1,067 0.39% 11,326Sys. Total 270,598 100.00% 3,635,399 90,314 2,857.0 95 291,880 100.00% 3,902,635 114,978 3,298.0 89 -7.29% -6.85%

Self-check circulationAgency % of Circ via Self-checkMain 8.76%Jackson 15.49%Lake 8.77%Perry Sippo 23.78%Plain 26.56%

STARK COUNTY DISTRICT LIBRARYMONTHLY STATISTICAL SUMMARY

December 2010Indicator Month Year-to-Date

2010 2009 % of Change 2010 2009 % of ChangeTotal Library Visits 90,314 114,978 -21.45% 1,359,298 1,572,098 -13.54%

Total Unique Web Visitors 13,488 12,325 9.44% 170,239 173,467 -1.86%Total Web Visits 34,434 30,117 14.33% 436,093 415,914 4.85%

Total Online Items Renewed 26,636 23,666 12.55% 299,894 286,360 4.73%Total Online Holds Placed 20,530 19,101 7.48% 269,153 269,264 -0.04%

Circulation 228,928 238,398 -3.97% 3,025,724 3,159,618 -4.24%Teacher Loans 37,578 31,980 17.50% 450,641 467,138 -3.53%

IDL 4,092 21,502 -80.97% 159,034 275,879 -42.35%Total Circulation 270,598 291,880 -7.29% 3,635,399 3,902,635 -6.85%

Online renewals and ILL statistics are included in the circulation totals

Total Borrowers 151,263 158,752 -4.72% 150,579 147,449 2.12%Total Borrowers Added 723 639 13.15% 11,346 12,469 -9.01%

Page 1 of 2

STARK COUNTY DISTRICT LIBRARYMONTHLY STATISTICAL SUMMARY

December 2010Indicator Month Year-to-Date

2010 2009 % of Change 2010 2009 % of ChangeTotal Computer Use 28,678 32,537 -11.86% 369,356 402,295 -8.19%

Number of Bookmobile Stops 112 74 51.35% 1,514 1,411 7.30%Number of Kidmobile Stops 84 85 -1.18% 1,168 1,058 10.40%

Total Stops 196 159 23.27% 2,682 2,469 8.63%

Total ILL Loaned 787 914 -13.89% 9,989 12,094 -17.41%

Adult Public Programs 46 46 0.00% 819 764 7.20%Teen Public Programs 89 60 48.33% 1,136 1,074 5.77%

Juv Public Programs 442 477 -7.34% 6,866 6,340 8.30%Total Public Programs 577 583 -1.03% 8,821 8,178 7.86%

Adult Public Attendance 898 901 -0.33% 23,569 13,537 74.11%Teen Public Attendance 2,346 2,146 9.32% 29,901 32,337 -7.53%

Juv Public Attendance 9,186 13,340 -31.14% 148,773 138,521 7.40%Total Public Attendance 12,430 16,387 -24.15% 202,243 184,395 9.68%

Volunteer hours 250 177 41.24% 4,445 2,914 52.57%

Page 2 of 2

 Stark County District Library2010 Year End Summary

13%

9%

Library Programs

68%

8%

14%

10%

Circulation 

Circulation Desk

Self Check Circulations

Renewals

WebPAC Renewals

7%

38%55%

Borrowers

New* BorrowersActive* BorrowersOccasional* Borrowers

15%

12%

Program Attendance

78%

13%

9%

Library Programs

Children's ProgramsTeen ProgramsAdult Programs

68%

8%

14%

10%

Circulation 

Circulation Desk

Self Check Circulations

Renewals

WebPAC Renewals

7%

38%55%

Borrowers

New* BorrowersActive* BorrowersOccasional* Borrowers

73%

15%

12%

Program Attendance

Children's ProgramsTeen ProgramsAdult Programs

*New Borrowers have been added to the system within the last 12 months.  Active Borrowers have used trackable Library resources within the last 12 months.  Occasional Borrowers are classified as neither new borrowers nor active borrowers.  

Statistical Period 1/1/2010 ‐ 12/31/2010

December 21, 2010 - Board Minutes Page 1 of 8

Stark County District Library Board of Trustees Minutes December 21, 2010

The Board of Trustees of the Stark County District Library met in regular session on Tuesday, December 21, 2010 at the Main Branch Library. In attendance were board members Shawn O’Brien, Susan Rodgers, Robin Austin, Bert Nero, and Wanda Young. Steven Pittman arrived at 5:13 p.m. Absent was John Mroczkowski. Also in attendance were library employees Executive Director Kent Oliver and Fiscal Officer Russ Humerickhouse. The meeting was called to order at 5:00 p.m. by President, Shawn O’Brien. Guests included nine library employees. PUBLIC COMMENTS

• Library employee Regina Perrine asked whether there were any future plans to reinstate positions of employees that were downgraded or laid off.

BOARD PRESIDENT COMMENTS • No comments

MAIN FRIENDS OF THE LIBRARY COMMENTS

• None EXECUTIVE DIRECTOR’S REPORT

• Executive Director Kent Oliver discussed the board packets that will be coming via email prior to the scheduled meetings.

• He informed the Board that the Foundation gave a check for $17,000.00 to fund the technology learning environment project.

FISCAL OFFICER’S REPORT • Fiscal Officer Russell Hummerickhouse notified the Board about the upcoming records

commission meeting. • He also reviewed the financial recap for November 2010.

ASSOCIATE DIRECTOR FOR MAIN LIBRARY SERVICES

• Associate Director Karen Miller introduced Youth Services Coordinator Ann Wetmore.

December 21, 2010 - Board Minutes Page 2 of 8

YOUTH SERVICES DIRECTOR • Ann Wetmore updated the Board concerning the Youth Services Department and the

current services that are provided for the children and teen departments. • She emphasized an early childhood literacy program called “Young Mom’s Club” that

meets once a month; there has been tremendous growth within this program due to the needs in the community.

CONSENT CALENDAR Resolution 2010-58 November Gift Report BE IT HEREBY RESOLVED by the Stark County District Library Board of Trustees to accept the gifts and honorariums to be used as designated by the donors. DONOR AMOUNT DESIGNATION Genealogy Patrons $70.50 Restricted: Genealogy Department Stephanie Rosselli 20.00 Restricted: Main Library Mark Heenan 100.00 Restricted: Main Library - Memory of Don West, Sr. James & Victoria Conley 25.00 Restricted: Main Library - Memory of David Queen Suzanne Boyer 4.00 Restricted: Main Library Monthly Total $219.50 Year To Date Total $75,770.50 MONTHLY TRAINING REPORT

Name: Teri Bendekgey & Kathy Cancelliere 12/6/10 Conference: Summer Reading Program Kent, OH Total $93.50 NEO-RLS

Name: John Schuette 12/9/10 Conference: Safety Council Yearly Wrap-up Canton, OH

Total Season Pass

Canton Regional Chamber of Commerce & Stark Cty Safety Council

December $93.50

December 21, 2010 - Board Minutes Page 3 of 8

MONTHLY HUMAN RESOURCES REPORT

APPOINTMENTS None

DEPARTMENT/AGENCY/STATUS CHANGES 11/08/10 Ashley Baker, Library Associate, Youth Services, from 14 hours biweekly to 16

hours biweekly until 06/06/2011. 12/06/10 Kelli Cozzoli, Library Assistant, from Perry Sippo Branch to Technology Center -

Main Branch, full time. 01/03/11 Patricia Hummel, Library Assistant, from Plain Community Branch to Perry Sippo

Branch, part time, 48 hours biweekly.

RESIGNATIONS/RETIREMENTS/TERMINATIONS 11/03/10 Elaine Anderson-Jackson, Library Assistant, Perry Sippo Branch, part time. 11/19/10 Jason Hendershot, Skilled Maintenance, Maintenance- Main, full time. 01/07/11 Diane Stroud, Literacy & Events Coordinator - Main, full time. Retirement 12/31/10 Marimargaret Czirok, Overdue Collection Specialist - Main, full time. 12/31/10 Linda Dreyer, Library Assistant, Circulation Services - Main, full time.

NUMBER OF EMPLOYEES STILL ON LAY OFF 1 full time exempt employee Grade E1 1 part time bargaining unit employee Grade 1 1 full time bargaining unit employee Grade 2* 1 full time bargaining unit employee Grade 2** 1 full time bargaining unit employee Grade 6* * (Employee going back to school & does not want to be called back.) ** (Employee only wants recalled to full-time position)

Motion by Robin Austin to approve the consent calendar with a correction to the November 16th meeting minutes, Wanda Young seconded the motion; all voting yes. The November 16th minutes should include board member Steven Pittman and former board member Jim Conley, who also attended the 2010 Community Salute Award of Appreciation evening. BY-LAWS AND NOMINATING COMMITTEE DISCUSSION

• The Nominating Committee will present its slate for offices at the January 2011 annual meeting.

December 21, 2010 - Board Minutes Page 4 of 8

BUILDING AND GROUNDS COMMITTEE REPORT • Patty Marsh updated the board on the North Branch and explained that K Company still

needs to provide parts for sensor alarms. • Mr. O’Brien expressed the need to take steps in order to assure the completion of the

North Branch project according to specifications. • Ms. Marsh said we have received estimates for a training center on the second floor of

the Main Library. HUMAN RESOURCES COMMITTEE REPORT

• Human Resource Director Mike Barni introduced the Resolution for Minimum Wage Compensation Adjustment for Shelving Staff.

Resolution 2010-59 Minimum Wage Compensation Adjustment for Shelving Staff Resolution BE IT HEREBY RESOLVED by the Board of Trustees of the Stark County District Library this resolution to increase the minimum wage from $7.30 per hour to $7.40 per hour to be effective January 1, 2011 for shelving staff. Robin Austin made a motion to approve the resolution and Wanda Young seconded the motion; all voting yes. FINANCE AND AUDIT COMMITTEE REPORT

• Russ Humerickhouse updated the Board on the December meeting of the Finance and Audit Committee.

• Mr. Humerickhouse presented the 2011 Temporary Budget for board approval. Resolution 2010-60 Temporary Budget for Year 2011 BE IT HEREBY RESOLVED by the Board of Trustees of the Stark County District Library that the following Temporary Budget for January 1, 2011 through March 31, 2011 be approved.

GENERAL FUND 101 2011 Temporary Budget 1000- Salaries and Benefits

1100 Salaries and Leave Benefits $1,610,000 1400 Retirement Benefits 205,000 1600 Insurance Benefits 350,000 1900 Other Employee Benefits 4,000 Total Salaries and Benefits $2,169,000

December 21, 2010 - Board Minutes Page 5 of 8

2000- Supplies 2100 General Administrative Supplies 20,000 2200 Property Maintenance/Repairs,Supplies & Parts 10,000 2300 Motor Vehicle Fuels,Supplies & Parts 6,500 2500 Supplies Purchased for Resale 4,000 2900 Other Supplies 0 Total Supplies 40,500

3000- Purchased and Contracted Services 3100 Travel and Meeting Expenses 7,000 3200 Communications,Printing and Publicity 45,000 3300 Property Maintenance,Repair & Security Services 187,600 3400 Insurance 1,200 3500 Rents/Leases 18,000 3600 Utilities 90,000 3700 Professional Services 25,000 3800 Library Materials Control Services 25,000 3900 Other Contracts and Purchased Services 1,200 Total Purchased and Contracted Services 400,000

4000- Library Materials and Information 4100 Books and Pamphlets 125,000 4200 Periodicals 15,000 4300 Audiovisual Materials 54,000 4500 Computer Services and Information 2,000 4600 Inter-Library Loan Fees/Charges 250 4700 Library Materials Repair and Restoration 500 4900 Library Materials-All Other 0 Total Library Materials and Information 196,750

5000- Capital Outlay 5200 Land Improvements 0 5300 Buildings-New 0 5400 Building Improvements 0 5500 Furniture and Equipment 80,000 5700 Motor Vehicles 0 Total Capital Outlay 80,000

7000- Other Objects 7100 Dues and Memberships 12,800 7200 Taxes and Assessments 500 7300 Judgements and Findings 0 7500 Refunds and Reimbursements 450 7900 Other Miscellaneous Expenses 350 Total Other Objects 14,100

8000- Contingency 8900 Contingency 0 Total Contingency 0

TOTAL GENERAL FUND 101 $2,900,350

SPECIAL REVENUE FUNDS 212, 217, 219, 222, 223, 224, 228 & 229 2011 Temporary Budget 3000- Purchased and Contracted Services

3300 Property Maintenance,Repair & Security Services(Fund 212) 500 Total Purchased and Contracted Services 500

December 21, 2010 - Board Minutes Page 6 of 8

4000- Library Materials and Information 4100 Books and Pamphlets(Fund 217) 212 4100 Books and Pamphlets(Fund 222) 4,000 4100 Books and Pamphlets(Fund 223) 1,690 4100 Books and Pamphlets(Fund 224) 40,000 4100 Books and Pamphlets(Fund 228) 131 4100 Books and Pamphlets(Fund 229) 3,000 4300 Audiovisual Materials(Fund 219) 0 4900 Toys, Games, Puppets(Fund 228) 0 Total Library Materials and Information 49,033

TOTAL SPECIAL REVENUE FUNDS 212, 217, 219, 222, 223, 224, 228 & 229 $49,533

CAPITAL PROJECTS FUND 401 5000- Capital Fund

5500 Furniture and Equipment 50,000 5700 Motor Vehicles 0 Total Capital Outlay 50,000

TOTAL CAPITAL PROJECTS FUND 401 $50,000

PERRY SIPPO BRANCH CAPITAL FUND 460 5000- Capital Outlay

5400 Building Improvements 0 5500 Furniture and Equipment 0 Total Capital Outlay 0

TOTAL PERRY SIPPO BRANCH CAPITAL FUND 460 $0

MADGE YOUTZ TRUST FUND 801 4000- Library Materials and Information

4100 Books and Pamphlets 2,050 4300 Audiovisual Materials 750 Total Library Materials and Information 2,800

TOTAL MADGE YOUTZ TRUST FUND 801 $2,800

McDONALD TRUST FUND 802 4000- Library Materials and Information

4300 Audiovisual Materials 1,475 Total Library Materials and Information 1,475

TOTAL McDONALD TRUST FUND 802 $1,475

WISE TRUST FUND 803 4000- Library Materials and Information

4100 Books and Pamphlets 600 Total Library Materials and Information 600

TOTAL WISE TRUST FUND 803 $600

GRAND TOTAL TEMPORARY BUDGET 2011 $3,004,758

December 21, 2010 - Board Minutes Page 7 of 8

Steven Pittman made a motion to approve the resolution and Susan Rodgers seconded the motion, all voting yes.

• Mr. Oliver addressed the Board concerning the Public Library Fund formula for Stark County.

• He explained that the budget is divided by seven library districts and includes five different variables, but does not include money expended for technology.

• The board gave their permission to allow Mr. Oliver to pursue the steps necessary to allow for a fairer formula for the Library.

NEW BUSINESS

• Mr. Oliver proposed the 2011 Increase in Public Service Hours Resolution. Resolution 2010-61 2011 Increase in Public Service Hours BE IT HEREBY RESOLVED by the Board of Trustees of the Stark County District Library that the public service hours of the Stark County District Library main library and branches be modified as reflected on the schedule below, effective February 6, 2011.

MAIN LIBRARY Monday – Thursday  9‐8 Friday    9‐6 Saturday  9‐5 Sundays (Sept.‐May)  1‐5 DEHOFF Monday – Friday  10‐6 Saturday  10‐5 EAST CANTON Monday – Friday  10‐6 Saturday   10‐5 JACKSON TOWNSHIP Monday – Thursday  9‐8 Friday    9‐6 Saturday  9‐5 LAKE COMMUNITY Monday – Thursday  9‐8 Friday     9‐6 Saturday  9‐5   

December 21, 2010 - Board Minutes Page 8 of 8

MADGE YOUTZ Monday – Friday  10‐6 Saturday  10‐5 NORTH Monday – Thursday  9‐8 Friday    9‐6 Saturday  9‐5 PERRY SIPPO Monday – Thursday  9‐8 Friday    9‐6 Saturday  9‐5 Sundays (Sept.‐May)  1‐5 PLAIN COMMUNITY Monday – Thursday 7:30‐8 Friday    7:30‐6 Saturday  9‐5 Sundays (Sept.‐May)  1‐5 SANDY VALLEY Monday and Tuesday  10‐8 Wednesday – Friday  10‐6 Saturday  10‐5

Steven Pittman made a motion to approve the resolution and Wanda Young seconded the motion; all voting yes.

• Mr. Oliver expressed his appreciation to the Board for their participation in meetings this past year.

FINAL COMMENTS BY BOARD PRESIDENT

• No Comments ADJOURNMENT Motion by Wanda Young to adjourn the meeting at 6:17 p.m., Robin Austin seconded the motion; all voting yes. NEXT BOARD MEETING

• The next board meeting is scheduled for Tuesday, January 25, 2011 at the Main Library.

STARK COUNTY DISTRICT LIBRARY PAGE 1REVENUES, EXPENSES AND ENCUMBRANCES BY FUND FOR DECEMBER 2010

DECEMBER REVENUES

DESCRIPTION FUND 101 FUND 216 FUND 217 FUND 219 FUND 228 FUND 229 FUND 401 FUND 450 FUND 801 FUND 803 TOTALGENERAL STARK COMMUNITY EARLY CHILD. IRELAND, SISTERS OF SCDL CAPITAL PERMANENT YOUTZ WISE

FOUNDATION RESOUCE CTN. MY IRELAND CHARITY FDN. FOUNDATION PROJECTS IMPROVEMENT TRUST TRUST

TAXES (PLF) $490,665.62 $490,665.62TAXES PROP. (LEVY) 0.00 0.00TAXES (REIMB. P.P.) 0.00 0.00GRANTS 4,914.00 4,914.00PATRON FINES & FEES 16,930.59 16,930.59INVESTMENT INCOME 260.86 0.39 86.95 430.36 249.57 1,028.13SERVICE FEES 1,677.31 1,677.31DONATIONS 270.00 5,000.00 16,981.00 1,000.00 23,251.00MISC. REV. & REIMB. 0.00 0.00OTHER 4,286.58 4,286.58SUB-TOTAL 519,004.96 0.00 0.00 0.39 5,000.00 16,981.00 86.95 1,000.00 430.36 249.57 542,753.23TRANSFERS 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00TOTAL $519,004.96 $0.00 $0.00 $0.39 $5,000.00 $16,981.00 $86.95 $1,000.00 $430.36 $249.57 $542,753.23

DECEMBER EXPENSES

DESCRIPTION FUND 101 FUND 219 FUND 221 FUND 224 FUND 229 FUND 401 FUND 460 FUND 801 FUND 802 FUND 803 TOTALGENERAL IRELAND, MY PRAXAIR PERRY BRANCH SCDL CAPITAL CAPITAL FUND- YOUTZ MCDONALD WISE

IRELAND FOUNDATION RECOVERY FOUNDATION PROJECTS PERRY SIPPO TRUST TRUST TRUST

PAYROLL/BENEFITS $630,393.13 $630,393.13SUPPLIES 31,928.35 1,467.87 33,396.22PURCH. SERVICES 151,273.43 151,273.43LIBRARY MATERIALS 99,428.10 421.69 153.09 854.15 100,857.03CAPITAL OUTLAY 70,485.32 35,000.00 57,939.64 163,424.96OTHER EXPENSES 13,828.00 13,828.00TOTAL $997,336.33 $0.00 $35,000.00 $421.69 $1,467.87 $57,939.64 $0.00 $153.09 $0.00 $854.15 $1,093,172.77

ENCUMBRANCES $472,718.02 $74.95 $0.00 $219.38 $0.00 $3,501.36 $2,301.04 $139.06 $0.00 $0.00 $478,953.81

DISTRIBUTED TO BOARD OF TRUSTEES ON 1/25/11

REVEXPM10.XLS

STARK COUNTY DISTRICT LIBRARY Page 2MONTHLY AND YEAR TO DATE REVENUES AND EXPENSES (ALL FUNDS) 01/01/10 THRU 12/31/10 2010 REVENUE PER

AMENDED OFFICIAL YTD % OF REVENUE DESCRIPTION JANUARY FEBRUARY MARCH APRIL MAY JUNE JULY AUGUST SEPTEMBER OCTOBER NOVEMBER DECEMBER YTD TOTAL CERTIFICATE ESTIMATED

1000 Taxes (PLF) $545,451.13 $594,054.37 $369,543.05 $450,514.20 $727,260.47 $527,301.95 $585,107.11 $464,426.35 $482,965.48 $575,230.54 $531,813.90 $490,665.62 $6,344,334.17 $6,344,334.17 100.00%1200 Taxes Property (Levy) 4,607.76 0.00 899,060.00 1,195,008.04 290,659.63 1,124.68 21.74 2,247.41 2,022,471.14 7,557.13 290,566.07 0.00 4,713,323.60 4,713,323.60 100.00%1200 Taxes (Reimb. Per. Prop.) 0.00 0.00 0.00 0.00 0.00 70,181.08 0.00 0.00 210,543.25 0.00 210,543.25 0.00 491,267.58 491,267.58 100.00%2000 Grants 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 115,716.24 4,914.00 120,630.24 126,230.00 95.56%3000 Patron Fines & Fees 20,626.20 19,692.55 24,464.02 18,755.64 17,747.99 21,068.50 19,871.91 20,957.77 19,935.16 19,079.34 18,479.79 16,930.59 237,609.46 242,000.00 98.19%4000 Investment Income 210.07 148.47 879.54 293.47 296.32 979.20 267.49 225.84 1,112.45 422.81 377.44 1,028.13 6,241.23 8,901.00 70.12%5000 Service Fees 89.88 103.04 3,602.29 38.99 114.23 144.23 42.99 49.64 53.55 125.19 45,533.69 1,677.31 51,575.03 50,163.10 102.81%6000 Donations 4,651.15 20,755.00 6,362.00 116.00 1,894.00 3,345.00 166.00 383.85 36,016.00 1,862.00 219.50 23,251.00 99,021.50 103,681.00 95.51%

8100-8700 Misc. Rev. & Reimb. 2,245.78 10,540.87 2,533.21 0.00 100.39 2,505.55 9,125.00 10,731.96 1.00 1,939.68 145.00 0.00 39,868.44 44,658.21 89.27%8900 Other 2,466.37 3,951.71 7,474.80 7,777.01 2,573.10 4,508.10 3,111.25 3,665.52 7,308.85 2,657.39 2,715.00 4,286.58 52,495.68 47,395.30 110.76%

TOTAL $580,348.34 $649,246.01 $1,313,918.91 $1,672,503.35 $1,040,646.13 $631,158.29 $617,713.49 $502,688.34 $2,780,406.88 $608,874.08 $1,216,109.88 $542,753.23 $12,156,366.93 $12,171,953.96 99.87%

EXPENSES DESCRIPTION JANUARY FEBRUARY MARCH APRIL MAY JUNE JULY AUGUST SEPTEMBER OCTOBER NOVEMBER DECEMBER YTD TOTAL1000 Payroll/Benefits $663,721.81 $687,561.93 $911,836.57 $872,159.14 $595,265.28 $616,745.27 $616,900.73 $607,042.54 $877,569.32 $632,267.16 $638,595.32 $630,393.13 $8,350,058.202000 Supplies 8,864.00 21,261.22 18,576.98 12,502.47 22,057.74 19,658.92 15,772.94 10,683.38 18,844.30 16,457.64 22,727.39 33,396.22 220,803.203000 Purch.Services 80,065.83 120,213.21 143,340.48 138,034.84 85,783.85 116,828.54 174,696.15 91,564.94 114,622.58 266,844.13 124,418.76 151,273.43 1,607,686.744000 Library Materials 58,696.79 108,848.39 44,535.79 111,106.31 69,858.14 87,149.16 112,878.85 135,825.26 79,316.90 89,767.59 216,437.36 100,857.03 1,215,277.575000 Capital Outlay 52,813.00 67,527.13 13,788.98 13,564.30 639.95 724.00 66,621.73 8,985.00 6,890.24 6,716.68 601.30 163,424.96 402,297.27

7-8000 Other Expenses 4,238.05 555.81 513.35 8,880.00 8,000.00 4,709.76 4,829.63 150.28 642.53 354.37 75.99 13,828.00 46,777.77TOTAL $868,399.48 $1,005,967.69 $1,132,592.15 $1,156,247.06 $781,604.96 $845,815.65 $991,700.03 $854,251.40 $1,097,885.87 $1,012,407.57 $1,002,856.12 $1,093,172.77 11,842,900.75

PRIOR YEAR ENCUMBRANCES PAID IN 2010 (536,570.21)TOTAL CURRENT Y-T-D EXPENSES FOR 2010 $11,306,330.54

DISTRIBUTED TO THE BOARD OF TRUSTEES 1/25/11

REVEXP2010.XLS

STARK COUNTY DISTRICT LIBRARY PAGE 3CURRENT YEAR EXPENSES AND BUDGET COMPARISON FOR GENERAL FUND ONLYAT 12/31/10

2010 YTD 2010 YTD 2010 YTD % OF EXPENSE ACCOUNT 2010 YTD YEAR 2009 YEAR 2009 CAPITAL, CURRENT YEAR GENERAL FUND 2010 GENERAL

ACCOUNT # DESCRIPTION EXPENSES ENCUMBRANCES ENCUMBRANCES TRUSTS & OTHER EXPENSES APPROPRIATIONS FUND BUDGETALL FUNDS PAID IN 2010 AT 12/31/2010 FUND EXPENSES GENERAL FUND AND TRANSFERS USED IN 2010

1000 Payroll/Benefits $8,350,058.20 $203,704.93 $6,021.71 $0.00 $8,146,353.27 $8,385,625.00 97.15%2000 Supplies 220,803.20 10,410.56 146.40 2,915.16 207,477.48 230,000.00 90.21%3000 Purch.Services 1,607,686.74 71,239.94 3,073.91 0.00 1,536,446.80 1,838,500.00 83.57%4000 Library Materials 1,215,277.57 113,928.92 20,962.40 9,445.34 1,091,903.31 1,230,000.00 88.77%5000 Capital Outlay 402,297.27 133,180.86 100.00 174,833.60 94,282.81 400,000.00 23.57%

7-8000 Other Expenses 46,777.77 4,105.00 0.00 0.00 42,672.77 145,000.00 29.43%

TOTAL $11,842,900.75 $536,570.21 $30,304.42 $187,194.10 $11,119,136.44 $12,229,125.00 90.92%

010BDGTG.XLS DISTRIBUTED TO BOARD OF TRUSTEES 1/25/11

STARK COUNTY DISTRICT LIBRARY Page 4CAPITAL, SPECIAL REVENUE, BOND RETIREMENT, DEBT SERVICE & PERMANENT FUNDSFINANCIAL STATEMENT AT 12/31/10

401 450 460 212 217 219 221 222 223 224 228 229 801 802 803CAPITAL PERMANENT PERRY BLDG. & EARLY CHILD IRELAND, PRAXAIR LONGABERGER NAN PERRY SISTERS SCDL YOUTZ MCDONALD WISE Y-T-D

PROJECTS IMPROV. CAPITAL RENOV. RES. CENTER MY IRELAND FOUNDATION FOUNDATION JOHNSTON RECOVERY OF CHTY. FDN. TRUST TRUST TRUST TOTAL

BAL. AT JAN.1, 2010 $1,069,504.72 $0.00 $1,807.96 $500.00 $235.22 $357.70 $0.00 $4,000.00 $2,190.36 $81,932.60 $502.68 $6,018.98 $12,301.56 $5,920.75 $5,077.39 $1,190,349.92

2010 REVENUE: 918.23 1,000.00 20,000.00 0.00 0.00 0.39 35,000.00 0.00 0.00 0.00 5,000.00 16,981.00 1,721.44 0.00 998.28 81,619.34

TRANSFERS FROM GEN. FUND:

BOARD OF TRUSTEES

RESOLUTION 10- 0.00

2010 EXPENDITURES:

(122,134.64) 0.00 (19,506.92) 0.00 (23.40) 0.00 (35,000.00) 0.00 0.00 (5,419.23) (371.91) (2,891.76) (2,711.77) 0.00 (4,550.58) (192,610.21)

2010 BOARD OF TRUSTEES

APPROPRIATION 10- 0.00

BAL. AT DEC. 31, 2010 $948,288.31 $1,000.00 $2,301.04 $500.00 $211.82 $358.09 $0.00 $4,000.00 $2,190.36 $76,513.37 $5,130.77 $20,108.22 $11,311.23 $5,920.75 $1,525.09 $1,079,359.05

ENCUMBR. AT 12/31/10 $3,501.36 $0.00 $2,301.04 $0.00 $0.00 $74.95 $0.00 $0.00 $0.00 $219.38 $0.00 $0.00 $139.06 $0.00 $0.00 $6,235.79

CAPTRST10.XLS DISTRIBUTED TO BOARD OF TRUSTEES ON 1/25/11

STARK COUNTY DISTRICT LIBRARY Page 5CASH STATEMENT AT DECEMBER 31, 2010

BALANCE @ 11/30/10 BALANCE @ 12/31/10 INCREASE/(DECREASE)OPERATING ACCOUNTSHUNTINGTON BANK-CHECKING ACCOUNT $447,652.16 $350,952.66 ($96,699.50)KEYBANK-KEY PUBLIC MONEY MARKET CHECKING ACCOUNT 15,965.12 19,318.38 3,353.26

INVESTMENT ACCOUNTSSTAR OHIO-INVESTMENT ACCOUNT ( .10% @ 12/31/10 ) 849,312.53 849,399.87 87.34HUNTINGTON BANK-MONEY MARKET ACCOUNT ( .15% @ 12/31/10 ) 2,210,817.30 1,706,742.27 (504,075.03)

PETTY CASH FUNDS 75.00 75.00 0.00CASH DRAWER/CHANGE FUNDS 620.00 620.00 0.00SUB-TOTAL 3,524,442.11 2,927,108.18 (597,333.93)OUTSTANDING CHECKS (453,220.77) (406,306.38) 46,914.39CASH BALANCE $3,071,221.34 $2,520,801.80 ($550,419.54)

CSHALL10.XLS DISTRIBUTED TO BOARD OF TRUSTEES 1/25/11

STARK COUNTY DISTRICT LIBRARY Page 6REAL ESTATE TAXES/LEVY FOR 2010

DATE REAL ESTATE REAL ESTATE ROLLBACK/ PAYMENT PER. PROP. GENERAL AUDITOR & ORC 5722 ELECTION ADVERTISING AMOUNT OFTAXES TAXES STATE OF IN LIEU/TIF TAX/ UTILITY/ PERSONAL/ TREASURER & 5723 EXPENSE & DELINQUENCY DEPOSIT

MANF. HOME OHIO ABATEMENT OTHER HB 66 REIMB. FEES HB 66 FEESPortage 4/1/10 $411.38 $6.44 ($5.90) $411.92

5/12/10 45.71 45.717/23/10 21.74 21.748/12/10 411.38 6.44 (5.99) 411.8310/4/10 45.71 45.71

Stark 1/26/10 4,607.76 4,607.763/5/10 899,060.00 899,060.004/2/10 1,183,781.11 (33,462.87) (2,316.50) (79.16) 1,147,922.58

4/26/10 2,514.60 2,514.605/10/10 2,302.31 (249.01) 2,053.305/21/10 288,308.16 (1,969.52) 286,338.646/3/10 70,181.08 70,181.08

6/29/10 1,124.68 (316.57) 808.118/30/10 1,829.59 (476.89) 1,352.709/2/10 6,993.16 6,993.169/3/10 2,003,959.57 2,274.70 1.37 (27,169.55) (323.44) (2,316.50) (79.16) 1,976,346.999/3/10 210,543.25 210,543.25

9/29/10 2,114.83 2,114.8310/5/10 2,514.38 2,514.38

10/21/10 4,993.59 (306.79) 4,686.8011/8/10 210,543.25 210,543.25

11/12/10 696.04 696.0411/12/10 289,793.85 (1,779.32) 288,014.53

0.00Carroll/Brown Twp. 4/15/10 37.72 49.01 (2.04) 84.69

5/7/10 3.34 3.349/15/10 49.00 (1.33) 47.67

10/18/10 3.34 3.340.00

Summit 4/2/10 0.98 8,206.80 (142.08) (0.14) 8,065.565/1/10 0.11 0.119/3/10 0.98 7,077.53 (130.56) 6,947.95

10/1/10 0.11 0.1111/5/10 76.18 (3.41) 72.77

0.00Y-T-D at 12/31/10 $4,087,663.12 $4,131.90 $581,011.20 $11,911.44 $28,605.94 $491,267.58 ($64,242.51) ($323.58) ($6,412.32) ($158.32) $5,133,454.45

Levy Taxes Received 2010 $5,204,591.18Collection and Election Expenses 2010 ($71,136.73)

Levy Taxes Received 2009 $5,403,147.00 Collected (Net) 1/1/10 thru 12/31/10 $5,133,454.45Collection and Election Expenses 2009 ($106,986.56)Collected (Net) 3/5/09 thru 12/31/09 $5,296,160.44

RETAXBO10.XLS Distributed to Board of Trustees 1/25/11

STARK COUNTY DISTRICT LIBRARY Page 7SUMMARY FINANCIAL STATEMENT OF FISCAL OFFICERTO BOARD OF LIBRARY TRUSTEES AT 12/31/10

SPECIAL PERRY 2009GENERAL REVENUE CAPITAL PERMANENT CAPITAL PERMANENT YEAR-TO-DATE YEAR-TO-DATE

FUND FUNDS PROJECTS IMPROVEMENT FUND FUNDS TOTAL TOTALBALANCE AT JANUARY 1, 2010 $1,016,985.70 $95,737.54 $1,069,504.72 $0.00 $1,807.96 $23,299.70 $2,207,335.62 $2,287,931.56REVENUE

1000 Taxes (PLF) 6,344,334.17 6,344,334.17 6,796,324.341200 Taxes Property (Levy) 4,713,323.60 4,713,323.60 4,918,409.361200 Taxes (Reimb. P. P.) 491,267.58 491,267.58 484,737.642000 Grants 120,630.24 120,630.24 215,462.093000 Patron Fines & Fees 237,609.46 237,609.46 249,105.064000 Investment Income 2,602.89 0.39 918.23 2,719.72 6,241.23 12,701.845000 Service Fees 51,575.03 51,575.03 62,148.736000 Donations 21,040.50 56,981.00 1,000.00 20,000.00 99,021.50 109,559.50

8100-8700 Misc. Rev. & Reimb. 39,868.44 39,868.44 44,110.678900 Other 52,495.68 52,495.68 40,575.82

TOTAL REVENUE Y-T-D 12,074,747.59 56,981.39 918.23 1,000.00 20,000.00 2,719.72 12,156,366.93 12,933,135.05

EXPENDITURES1000 Payroll/Benefits 8,350,058.20 8,350,058.20 9,212,592.582000 Supplies 217,888.04 2,915.16 220,803.20 199,024.483000 Purch.Services 1,607,686.74 1,607,686.74 1,816,083.704000 Library Materials 1,202,224.08 5,791.14 7,262.35 1,215,277.57 1,358,377.375000 Capital Outlay 225,655.71 35,000.00 122,134.64 19,506.92 402,297.27 386,403.23

7-8000 Other Expenses 46,777.77 46,777.77 41,249.63TOTAL EXPENDITURES Y-T-D 11,650,290.54 43,706.30 122,134.64 0.00 19,506.92 7,262.35 11,842,900.75 13,013,730.99

TRANSFERS (NET) 0.00 0.00 0.00 0.00 0.00 0.00 0.00

FISCAL OFFICER BALANCE AT DECEMBER 31, 2010 $1,441,442.75 $109,012.63 $948,288.31 $1,000.00 $2,301.04 $18,757.07 $2,520,801.80 $2,207,335.62OUTSTANDING CHECKS 406,306.38 406,306.38TOTAL ACCOUNTED FOR AT 12/31/10 $1,847,749.13 $109,012.63 $948,288.31 $1,000.00 $2,301.04 $18,757.07 $2,927,108.18

PETTY CASH AND CHANGE FUNDS $695.00HUNTINGTON BANK-CHECKING ACCOUNT 350,952.66KEYBANK-KEYREWARDS BUSINESS CHECKING ACCOUNT 19,318.38STAR OHIO-INVESTMENT ACCOUNT 849,399.87HUNTINGTON BANK-MONEY MARKET ACCOUNT 1,706,742.27TOTAL ACCOUNTED FOR AT 12/31/10 $2,927,108.18

BOTCTRE10.XLS DISTRIBUTED TO BOARD OF TRUSTEES 1/25/11

DECEMBER GIFT REPORT RESOLUTION 11- BE IT HEREBY RESOLVED by the Stark County District Library Board of Trustees to accept the gifts and honorariums to be used as designated by the donors. DONOR AMOUNT DESIGNATION Genealogy Patrons $103.00 Restricted: Genealogy Department Shooting Stars Quilt Group 117.00 Restricted: North Branch Sisters of Charity Foundation 5,000.00 Restricted: Grant -Main Library -Preschool backpacks SCDL Foundation 16,981.00 Restricted: Technology Training Lab Tim & Karyl Stamm Family 50.00 Restricted: East Canton - Memory of Thomas Burwell - books on nature, history E A Mahoney Family Fdn 1,000.00 Restricted: Jackson Project MONTHLY TOTAL $23,251.00 YEAR TO DATE TOTAL $99,021.50

COUNTY CERTIFIED ESTIMATED FOR 2008 $8,375,636.00MONTH AMT. RECEIVED PERCENTAGE YEAR-TO-DATE Y-T-D %08 January $657,932.68 7.86% $657,932.68 7.86%08 February $897,791.13 10.72% $1,555,723.81 18.57%08 March $517,266.10 6.18% $2,072,989.91 24.75%08 April $598,167.47 7.14% $2,671,157.38 31.89%08 May $1,068,852.65 12.76% $3,740,010.03 44.65%08 June $659,576.27 7.87% $4,399,586.30 52.53%08 July $794,851.87 9.49% $5,194,438.17 62.02%08 August $569,423.04 6.80% $5,763,861.21 68.82%08 September $575,288.59 6.87% $6,339,149.80 75.69%08 October $691,491.62 8.26% $7,030,641.42 83.94%08 November $646,665.86 7.72% $7,677,307.28 91.66%08 December $499,478.86 5.96% $8,176,786.14 97.63%

COUNTY CERTIFIED REVISED ESTIMATED FOR 2009 $6,785,305.85MONTH AMT. RECEIVED PERCENTAGE YEAR-TO-DATE Y-T-D %09 January $652,111.85 9.61% $652,111.85 9.61%09 February $777,269.11 11.46% $1,429,380.96 21.07%09 March $437,272.53 6.44% $1,866,653.49 27.51%09 April $504,374.97 7.43% $2,371,028.46 34.94%09 May $799,628.46 11.78% $3,170,656.92 46.73%09 June $609,982.54 8.99% $3,780,639.46 55.72%09 July $620,253.77 9.14% $4,400,893.23 64.86%09 August $444,369.34 6.55% $4,845,262.57 71.41%09 September $456,639.01 6.73% $5,301,901.58 78.14%09 October $537,874.01 7.93% $5,839,775.59 86.07%09 November $510,249.35 7.52% $6,350,024.94 93.58%09 December $446,299.40 6.58% $6,796,324.34 100.16%

COUNTY CERTIFIED ESTIMATED FOR 2010 $6,289,251.30MONTH AMT. RECEIVED PERCENTAGE YEAR-TO-DATE Y-T-D %10 January $545,451.13 8.67% $545,451.13 8.67%10 February $594,054.37 9.45% $1,139,505.50 18.12%10 March $369,543.05 5.88% $1,509,048.55 23.99%10 April $450,514.20 7.16% $1,959,562.75 31.16%10 May $727,260.47 11.56% $2,686,823.22 42.72%10 June $527,301.95 8.38% $3,214,125.17 51.11%10 July $585,107.11 9.30% $3,799,232.28 60.41%10 August $464,426.35 7.38% $4,263,658.63 67.79%10 September $482,965.48 7.68% $4,746,624.11 75.47%10 October $575,230.54 9.15% $5,321,854.65 84.62%10 November $531,813.90 8.46% $5,853,668.55 93.07%10 December $490,665.62 7.80% $6,344,334.17 100.88%

PLF2010.XLS

Stark County District Library Staff Training Report January 25, 2011

Name: Jenny Currey 12/14/10

Conference:Customer Service for Libraries: Managing Difficult Patrons with

Confidence! (LE@D) Onine WebinarTotal $0.00 Webjunction - State Library of Ohio

Name: Jenny Currey 12/14/10

Conference:Customer Service for Libraries: The Fundamentals of Exceptional

Customer Service Onine WebinarTotal $0.00 Webjunction - State Library of Ohio

Name: Jenny Currey 12/14/10

Conference:Customer Service for Libraries: Dealing with Angry Patrons

(Library U) Onine WebinarTotal $0.00 Webjunction - State Library of Ohio

Name: Jenny Currey 12/14/10

Conference:Customer Service for Libraries: Customers, Confrontation and

Conflict Onine WebinarTotal $0.00 Webjunction - State Library of Ohio

Name: Jenny Currey 12/14/10

Conference:Customer Service for Libraries: Providing Excellent Customer

Service in a Multi-Cultural Environment (LE@D) Onine WebinarTotal $0.00 Webjunction - State Library of Ohio

Name: Kent Oliver 1/6 - 1/12/2011Conference: ALA Midwinter San Diego, CATotal $1,939.24 ALA

Name: Mike Barni Monthly - first meeting 1/18/11

Conference:Stark County Human Resource Association Monthy Lunch

Meetings Membership Canton OHTotal $200.00 Stark County Human Resource Assoc.

Name: Patty Marsh 1/19/11Conference: What's New in Social Media? Onine WebinarTotal $20.00 NEO-RLS

Name: William Muzzy 1/20/11Conference: OSHA Compliance - What you Need to Know Canton OHTotal $0.00 Stark County Safety Council

Name:Conference:Total

January $2,159.24

Stark County District Library Monthly H R Report Distributed to the Board of Trustees

January 25, 2011

APPOINTMENTS 12/20/10 Nicole Hagy, Substitute, Jackson Township Branch, hours as worked. 12/20/10 Edyta Metz, Substitute, North Branch, hours as worked. 12/20/10 Linda Shaull, Substitute, Perry Sippo Branch, hours as worked. 01/18/11 Dustin Jenkins, Library Assistant, Perry Sippo Branch, part time, 48 hours biweekly.

DEPARTMENT/AGENCY/STATUS CHANGES 01/01/11 Shannon Lee, Youth Services, part time, leave of absence until 06/01/2011 01/10/11 Amy Baltzly, DeHoff Memorial Branch, full time, from 80 hours biweekly to 40 hours

biweekly until 05/09/2011. 01/17/11 Jenny Miller, Lake Community Branch, part time, from 20 hours biweekly to 40 hours

biweekly. 01/17/11 Arlene Koren, Lake Community Branch, part time, from 20 hours biweekly to 40 hours

biweekly. 01/17/11 Autumn Rane, Plain Community Branch, part time, from 20 hours biweekly to 40 hours

biweekly. 01/18/11 Stephen Clark, from Substitute, Lake Community Branch to Library Assistant, Plain

Community Branch, part time, 48 hours biweekly.

RESIGNATIONS/RETIREMENTS/TERMINATIONS 12/30/10 Phillip Beabout, Substitute, Mobile Services - Main. 12/30/10 Morgan Bishop, Substitute, Perry Sippo Branch. 12/30/10 Amy Cordes, Substitute, Circulation Services - Main. 12/30/10 E Louise Dailey, Substitute, Youth Services - Main. 12/30/10 Sharon Hart, Substitute, DeHoff Memorial Branch. 12/30/10 Lauren Kemp, Substitute, North Branch. 12/30/10 Ronald Luikart, Substitute, Mobile Services - Main. 12/30/10 Lee McClellan, Substitute, Mobile Services - Main. 12/30/10 Sharena Spencer, Substitute, Maintenance - Main. 12/30/10 Daphne Stewart, Substitute, Perry Sippo Branch. 01/21/11 Catherine Morgan, Librarian, Plain Community Branch, part time.

NUMBER OF EMPLOYEES STILL ON LAY OFF 1 full time exempt employee Grade E1 1 part time bargaining unit employee Grade 1 1 full time bargaining unit employee Grade 2* 1 full time bargaining unit employee Grade 2** 1 full time bargaining unit employee Grade 6* * (Employee going back to school & does not want to be called back.) ** (Employee only wants recalled to full-time position)

Stark County District Library Board of Trustees January 25, 2011

Resolution Titles: Election of Fiscal Officer Bond and Oath of Office for Fiscal Officer Appointment of Deputy Fiscal Officer Bond and Oath of Office for Deputy Fiscal Officer Statutory Reference: O.R.C. 3375.32 and 3375.36 Discussion: The Ohio Revised Code requires that the board of library trustees hold an annual meeting in January at which a fiscal officer is elected and the fiscal officer’s bond is set. These resolutions meet those requirements of the statute. The code also provides for the appointment of a deputy fiscal officer. Recommendation: The Executive Director and staff recommend the Stark County District Library Board of Trustees approves the resolutions. Draftor: Michele Monnette Person(s) Responsible for Implementation: Russ Humerickhouse Michele Monnette Kent Oliver

Resolution 2011- Election of Fiscal Officer

Bond and Oath of Office for Fiscal Officer Appointment of Fiscal Officer

Bond and Oath of Office for Deputy Fiscal Officer Resolution 2011- Election of Fiscal Officer BE IT HEREBY RESOLVED by the Board of Trustees of the Stark County District Library that Russell E. Humerickhouse be elected Fiscal Officer for a term not to exceed one year beginning with this, the annual meeting of January 25, 2011 and ending with the annual meeting of 2012. Resolution 2011- Bond and Oath of Office for the Fiscal Officer BE IT HEREBY RESOLVED by the Board of Trustees of the Stark County District Library that the bond for the Fiscal Officer is fixed at $100,000 which is surety payable to the Board of Trustees, and that the Fiscal Officer be authorized and directed to provide bond satisfactory to the Board for the term of office to expire on the date of the annual meeting, January 2012. Resolution 2011- Appointment of Deputy Fiscal Officer BE IT HEREBY RESOLVED by the Board of Trustees of the Stark County District Library that Michele Monnette be appointed Deputy Fiscal Officer for a term not to exceed one year beginning with this, the annual meeting of January 25, 2011 and ending with the annual meeting of 2012. Resolution 2011- Bond and Oath of Office for the Deputy Fiscal Officer BE IT HEREBY RESOLVED by the Board of Trustees of the Stark County District Library that the bond for the Deputy Fiscal Officer is fixed at $100,000 which is surety payable to the Board of Trustees, and that the Deputy Fiscal Officer be authorized and directed to provide bond satisfactory to the Board for the term of office to expire on the date of the annual meeting, January 2012.

OATH OF OFFICE OF DEPUTY FISCAL OFFICER

The State of Ohio, Stark County, ss:

I, Michele Monnette, do solemnly swear that I will support the Constitution of the United

States and the Constitution of the State of Ohio and will perform faithfully the duties of

Deputy Fiscal Officer of the Board of Library Trustees and ex officio Deputy Treasurer

of the Library Funds of the Stark County District Library and State of Ohio during my

continuance in office.

Signature Date

OATH OF OFFICE OF FISCAL OFFICER

The State of Ohio, Stark County, ss:

I, Russell E. Humerickhouse, do solemnly swear that I will support the Constitution of

the United States and the Constitution of the State of Ohio and will perform faithfully the

duties of Fiscal Officer of the Board of Library Trustees and ex officio Treasurer of the

Library Funds of the Stark County District Library and State of Ohio during my

continuance in office.

Signature Date

Stark County District Library Board of Trustees January 25, 2011

Resolution Title: Executive Director Bond Statutory Reference: History/Background/Discussion: The Stark County District Library Board of Trustees has requested the Executive Director to execute a bond in the amount of $100,000.00 with a Board of Trustees approved resolution. Recommendation: The Finance and Audit Committee recommends the Stark County District Library Board of Trustees approve the resolution. Draftor(s): Russ Humerickhouse Person(s) Responsible for Implementation: Board of Trustees and Executive Director

RESOLUTION 2011- Executive Director Bond Resolution BE IT HEREBY RESOLVED by the Board of Trustees of the Stark County District Library that the bond for the Executive Director is fixed at $100,000.00 which is surety payable to the Board of Trustees, and that the Executive Director be authorized and directed to provide bond satisfaction to the Board of Trustees on the date of the annual meeting, January 2011 to expire on the date of the annual meeting, January 2012.

Stark County District Library Board of Trustees January 25, 2011

Resolution Title: Disposal of Library Furniture, Equipment, and Materials History/Background/Discussion: Annually, the Stark County District Library approves a resolution to authorize the Executive Director to dispose of library furniture, equipment and materials by either sale or disposal at various times during the year. This resolution provides that authorization for the year 2011. Recommendation: That the Library Board of Trustees approves the resolution authorizing the Executive Director to dispose of library furniture, equipment and materials. Draftor(s): Patty Marsh Person(s) Responsible for Implementation: Patty Marsh

RESOLUTION 2011- Disposal of Library Furniture, Equipment, and Materials

WHEREAS, the Stark County District Library Board of Trustees seeks to provide for the disposal of equipment, furniture and materials no longer usable by the library, NOW, THEREFORE, BE IT HEREBY RESOLVED by the Stark County District Library Board of Trustees that the Executive Director be authorized to dispose of library furniture, equipment and materials by either sale or disposal at various times during the year 2011.

Stark County District Library Board of Trustees January 25, 2011

Resolution Title: Executive Director Transportation Allowance History/Background/Discussion: The Executive Director of the Stark County District Library uses his personal vehicle to conduct Library business and represents the Library during his personal hours and travel and it is difficult and cumbersome for the Executive Director to continuously record and submit for reimbursement all the miles he is traveling while conducting Library business. At the January 31, 2006 Board of Trustees meeting the Board decided that a monthly car allowance would be a more efficient way to reimburse the Executive Director for his Library mileage. A resolution was presented and approved for the Executive Director to receive a monthly car allowance to be paid thru payroll and included on his W-2. A resolution was approved by the Board on January 30, 2007, on January 29, 2008, on February 17, 2009 and on January 26, 2010 to continue the car allowance for each of those years. Recommendation: That the Library Board of Trustees approves the following resolution to continue the transportation allowance for the Executive Director at the same rate for the calendar year 2011. Draftor(s): Michele Monnette Person(s) Responsible for Implementation: Business Office

RESOLUTION 2011- Executive Director Transportation Allowance

BE IT HEREBY RESOLVED by the Stark County District Library Board of Trustees that the Executive Director’s transportation allowance be set at $ 3,900.00 for calendar year 2011.

Stark County District Library Board of Trustees January 25, 2011

Resolution: Ohio Department of Administrative Services – Authorizing Library to Participate in the State of Ohio Cooperative Purchasing Program Statutory Reference: Ohio Revised Code 125.04 History/Background/Discussion: The Stark County District Library has elected to participate in the Ohio Department of Administrative Services State of Ohio Cooperative Purchasing Program for the past several years. Participation in the program requires the library board to pass a resolution authorizing participation in the program and payment of an annual fee of $100.00 Items purchased through this program in the past include furniture and telecommunications equipment. We anticipate that we will continue to use the program for future purchases. Recommendation: The library staff recommends the Board of Trustees approves the participation in The State of Ohio Cooperative Purchasing Program. Draftor: Patty Marsh Person Responsible for Implementation: Patty Marsh

Resolution 2011- Ohio Department of Administrative Services – Authorizing Library to Participate in the State of Ohio Cooperative Purchasing Program WHEREAS, Ohio’s Cooperative Purchasing Act. (AM. Sub. H.B. No. 100), was signed into law on December 4, 1985; and WHEREAS, effective March 6, 1986, Ohio’s Cooperative Purchasing Act provides the opportunity for counties, townships, municipal corporations, regional transit authorities, regional airport authorities or port authorities and school districts, conservancy districts, township park districts and park districts and other authorities, to participate in contracts distributed by the State of Ohio, Department of Administrative Services, Office of Cooperative Purchasing for the purchase of supplies, equipment and certain materials; now therefore.

BE IT RESOLVED BY THE BOARD OF TRUSTEES OF THE STARK COUNTY DISTRICT LIBRARY ON January 25, 2011

Section 1. That the Executive Director hereby requests authority in the name of the Stark County District Library to participate in state contracts which the Department of Administrative Services, Office of State Purchasing has entered into and the Office of Cooperative Purchasing has distributed for the purchase of supplies, services, equipment and certain other materials pursuant to Revised Code Section 125.04. Section 2. That the Executive Director or his designee is hereby authorized to agree in the name of the Stark County District Library to be bound by all contract terms and conditions as the Department of Administrative Services, Office of Cooperative Purchasing prescribes. Such terms and conditions may include a reasonable annual membership fee to cover the administrative costs which the Department of Administrative Services incurs as a result of Stark County District Library participation in the contract. Further, that the Board of Trustees of the Stark County District Library does hereby agree to be bound by all such terms and conditions and to not cause or assist in any way the misuse of such contracts or make contract disclosures to non-members of the Coop for the purpose of avoiding the requirements established by ORC. 125.04. Section 3. That the Executive Director or his designee is hereby authorized to agree in the name of the Stark County District Library to directly pay the vendor, under each such state contract in which it participates for items it receives pursuant to the contract, and the Executive Director or his designee does hereby agree to directly pay the vendor.

STARK COUNTY DISTRICT LIBRARY FACILITIES UPDATE

January 25, 2011 MAIN LIBRARY Training Center- Status: Unchanged We have estimates for the work that will need completed in order to put a Training Center on the 2nd floor and to relocate the computers. JACKSON BRANCH Status: Unchanged The building project is progressing. There was a fundraising committee meeting on Friday, January 21st. NORTH BRANCH Status: The unit is in and operational. On January 7th there was a meeting with K Company employees, a Trane representative, Jim Kulick, from Scheeser Buckley, Mayfield and library staff. Due to work done right after that meeting temperatures inside the building are regulated and we have been able to turn the temperature down a degree. The back draft preventer was removed as it did not seem to be solving any problems. We still have sensor failure alarms. As of Thursday the 20th, K Company has been out twice more to look into this but has been unable to stop these alarms. Notification has been turned off so Bill is not being notified as the alarms occur. Trane is to follow up with revised pricing for a new control panel with Ethernet capabilities which will allow Bill to monitor the system from Main Library.

Stark County District Library Board of Trustees January 25, 2011

Resolution Title: 2011 Exploration Gateway Proposed Operating Budget-Perry Sippo Branch Library History/Background/Discussion: The Library and Stark Parks entered into a Cooperative Agreement on March 30, 2004. Section 5.1. Annual Project Budget requires the proposed Operating Budget for the Exploration Gateway building be submitted to the Park Board and the Library Board for approval. The proposed operating budget shall be in such detail and contain such supporting information as will be sufficient to allow the Park Board and Library Board to analyze the anticipated Operating Costs and Common Capital Improvements and Replacements for the Project. The Park Board and Library Board shall each act to approve the proposed Operating Budget. The Library Finance and Audit committee has reviewed the 2011 Exploration Gateway Proposed Operating Budget and all questions have been answered. Recommendation: The Library Finance and Audit committee and library staff recommends approval of the 2011 Exploration Gateway Proposed Operating Budget-Perry Sippo Branch Library. Draftor(s): Russ Humerickhouse Person(s) Responsible for Implementation: Kent Oliver Russ Humerickhouse

RESOLUTION 2011- 2011 Exploration Gateway Proposed Operating Budget-Perry Sippo Branch

Library WHEREAS, the Perry Sippo Branch Library is part of the Exploration Gateway building which is managed by the Stark Parks, and WHEREAS, the agreement between the Board of the Stark County Park District and the Board of Trustees of the Stark County District Library specifies the library’s responsibility to pay 43.5% of the annual operating costs of the Exploration Gateway building, NOW, THEREFORE, BE IT HEREBY RESOLVED by the Stark County District Library Board of Trustees that the 2011 Exploration Gateway Proposed Operating Budget be approved.

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ACCOUNT NUMBERS TOTAL PARK SHARE

Annual QuarterlySalary & Fringes Cleaning & Maintenance 100,000.00 56,500.00 43,500.00 10,875.00Salary & Fringes Public Safety 15,000.00 8,475.00 6,525.00 1,631.25

072 28 1157 6 3104 Supplies & Materials: General Contingency-Exploration Gateway 27,500.00 15,537.50 11,962.50 2,990.63072 28 1157 6 3202 Supplies & Materials: Electric Contingency-Exploration Gateway 48,500.00 27,402.50 21,097.50 5,274.38

072 28 1157 6 4201 Purchased Services: Water/Sewage Contingency-Exploration Gateway 8,200.00 4,633.00 3,567.00 891.75072 28 1157 6 4202 Purchased Services: Repair/Maintenance Contingency-Exploration Gateway 2,500.00 1,412.50 1,087.50 271.88072 28 1157 6 4202 Purchased Services: Repair/Maintenance Alarm System Monitoring-Exploration Gateway 630.00 355.95 274.05 68.51072 28 1157 6 4202 Purchased Services: Repair/Maintenance Elevator Maintenance-Exploration Gateway 2,700.00 1,525.50 1,174.50 293.63072 28 1157 6 4203 Purchased Services: Property, Rental Equip/Veh Contingency-Exploration Gateway 180.00 101.70 78.30 19.58072 28 1157 6 4206 Purchased Services: Repair/Maintenance-Land/Buildings Contingency-Exploration Gateway 4,000.00 2,260.00 1,740.00 435.00072 28 1157 6 4206 Purchased Services: Repair/Maintenance-Land/Buildings Annual inspection and testing of the fire protection system-Exploration Gateway 1,615.00 912.48 702.53 175.63072 28 1157 6 4206 Purchased Services: Repair/Maintenance-Land/Buildings Preventative Maintenance Air Conditioning/Heating Service Agreement-Exploration Gateway 2,778.00 1,569.57 1,208.43 302.11072 28 1157 6 4306 Purchased Services: Licenses and Permits Contingency-Exploration Gateway 400.00 226.00 174.00 43.50072 28 1157 6 4404 Purchased Services- Advertising Advertising- Exploration Gateway 1,050.00 593.25 456.75 114.19072 28 1157 6 4405 Purchased Services - Printing & Binding Contingency-Exploration Gateway 1,500.00 847.50 652.50 163.13072 28 1157 6 4406 Purchased Services - Communication Contingency-Exploration Gateway 1,700.00 960.50 739.50 184.88072 28 1157 6 4407 Purchased Services: Other Insurance Building Insurance-Exploration Gateway 8,500.00 4,802.50 3,697.50 924.38

072 28 1157 6 7116 Other Allocations-Reimbursements Rental Refunds-Exploration Gateway 2,000.00 1,130.00 870.00 217.50072 28 1157 6 7118 Other Allocations - Special Projects Contingency-Exploration Gateway 1,500.00 847.50 652.50 163.13

072 28 0000 8 2100 Transfers Out Capital Replacement-Exploration Gateway 22,510.00 12,718.15 9,791.85 2,447.96

Rent 4.00 0.00 4.00 1.00TOTAL: 252,763.00 142,811.10 109,955.91 27,488.98

529 28 0000 6 5000 Project Fund Exploration Gateway Capital Replacement 48,898.30

TOTAL: 48,898.30

OTHER ALLOCATIONS, 67000

LIBRARY SHARE

2011 Budget1/14/2011

3,500.00

PURCHASED SERVICES, 64000-OPERATING

48,898.30 CAPITAL OUTLAY, 65000-EQUIPMENT

76,000.00

SALARIES & FRINGES, 61000 & 62000

PERMANENT IMPROVEMENT FUND-529

115,000.00

SUPPLIES & MATERIALS, 63000-OPERATING

22,510.00 NON-OPERATING, 80000

35,753.00

Bill and Melinda Gates Foundation

Opportunity Online Hardware Grant Program Phase 2 Match Verification

The Bill & Melinda Gates Foundation requires the information requested below. Please provide all details. Completed and signed form as well as other required documentation should be faxed or emailed as pdf attachments to Missy Lodge, [email protected] or fax to 614.466.3584 (att. Missy Lodge). Call Missy with questions at 800.686.1532.

Library Name: _Stark County District Library__________

Total Amount of Required Match for Phase 2: $_$2600.00____________

Description of Match Source(s): Check all applicable box(es) below. Provide supporting details as requested.

Amount of funding from this source

__X__ Existing Library Technology Budget Funds Date funds were committed to the library _1/25/2011_____ Date funds will be disbursed or available to the library _1/25/2011_____ Please submit a copy of the Library Board Resolution or Minutes

$2,600.00

____ Nongovernmental Donations or Grants (e.g. private donors, community foundation grants, local businesses, etc.). Date funds were committed to the library ______ Date funds will be disbursed or available to the library ______ Please submit donor information and letter of commitment

$

____ Monies derived from Fundraising Efforts (e.g. book sales, library fundraisers, etc.). Date funds were committed to the library ______ Date funds will be disbursed or available to the library ______ Please submit verification of amount

$

____ Other (please explain and provide necessary documentation) Date funds were committed to the library ______ Date funds will be disbursed or available to the library ______

Total from all sources (must equal #2 above) $ 2600.00

Certification: By signing below the Trustees and Library Administration certify that the funds committed above will not supplant local funds already dedicated for the library or technology projects. _________________________ __________________ Signature, Board President Date _________________________ __________________ Signature, Director Date

Stark County District Library Board of Trustees January 25, 2011

Resolution Title: Election of Board Officers Statutory Reference: O.R.C. 3375.32 Discussion: The Ohio Revised Code requires that the Board of Library Trustees holds an annual meeting in January at which a president, a vice-president, and a secretary are selected. This resolution meets this requirement of the statute. Recommendation: The By-laws and Nominating Committee recommends the Board of Trustees approves the resolution. Draftor(s): Michele Monnette Person(s) Responsible for Implementation: Board of Trustees

Resolution 2011- Election of Officers

BE IT HEREBY RESOLVED by the Board of Trustees of the Stark County District Library that the following slate of officers is elected to serve from this annual meeting of January 25, 2011 to the next election at the annual meeting of 2012.

2011 SLATE OF OFFICERS

BOARD OF TRUSTEES STARK COUNTY DISTRICT LIBRARY

PRESIDENT: Shawn O'Brien VICE PRESIDENT: Steve Pittman SECRETARY: Susan Rodgers

Stark County District Library Board of Trustees January 25, 2011

We request that library board members of the Stark County District Library sign the Oath of Office of Board Members on January 25, 2011. Title: Oath of Office of Board Members History/Background/Discussion: At the annual meeting of the Board of Trustees the Stark County Library District, each board member is asked to renew the oath of office for board members. Draftor: Michele Monnette Recommendation: That each member of the board of trustees renew, sign, and date the Oath of Office of Board Members.

OATH OF OFFICE OF BOARD MEMBERS

I do solemnly affirm that I will support the Constitution of the United States and the

Constitution of the State of Ohio and that I will faithfully and impartially discharge my

duties as a member of the Board of Trustees of the Stark County District Library to the

best of my knowledge and in accordance with the laws now in effect and hereinafter to be

enacted during the continuance in said office and until my successor is elected and

qualified.

Trustee Signature Date

BOARD COMMITTEES – 2011

BUILDING COMMITTEE

Shawn O’Brien, Chair John Mroczkowski

Bert Nero

HUMAN RESOURCES COMMITTEE

Robin Austin, Chair Wanda Young Susan Rodgers

FINANCE & AUDIT COMMITTEE

Steve Pittman, Chair

Shawn O'Brien John Mroczkowski

BYLAWS & NOMINATING COMMITTEE

John Mroczkowski

Steve Pittman

Stark County District Library Board of Trustees January 25, 2011

Resolution Title: Gates Grant Matching Funds (Opportunity Online Hardware Grant) History/Background/Discussion:

In order to be acceptable to the Bill and Melinda Gates Foundation a public library must submit to the State Library a signed match verification form as well as documentation. The matching funds documentation must include the following information: • Amount of funding commitment. • Source of commitment, name of organization committing funds or statement that it is

from the library’s technology budget. • Statement that funds are to be used as match for the BMGF Opportunity Online

Hardware grant. • Documentation that show the passage of this resolution.

This was an anticipated expenditure and is included in the 2011 operating budget. Recommendation: That the Library Board of Trustees approves the following resolution. Draftor: Bryan Harris Persons Responsible for Implementation: Suzette Burlingame Bryan Harris Information Technology Staff

RESOLUTION 2009- GATES GRANT MATCHING FUNDS

(OPPORTUNITY ONLINE HARDWARE GRANT) WHEREAS, the Stark County District Library Board of Trustees requires matching funds of $1950.00 (25%) for installation of a minimum of one computer at the Community Center and a minimum of two computers at the DeHoff Memorial Branch. WHEREAS, a request for price quotes for said computers will be obtained and awarded to the lowest bidder in the amount not to exceed $7800.00 ($5850.00 from the grant and $1950.00 match). NOW, THEREFORE, BE IT HEREBY RESOLVED by the Stark County District Library Board of Trustees that the Executive Director or his designee be authorized to provide the matching funds of $1950.00.

Stark County District Library

Board of Trustees January 25, 2011

Resolution Title: Reaffirm Internet and Computer Use Policy History/Background/Discussion: The Library’s Internet Use Policy was passed by the SCDL Board of Trustees as Resolution 2004-35 on May 18, 2004. The Internet Use Policy was updated with Resolution 2007-27 at the April 17, 2007 Board of Trustees meeting. The policy title was changed to Internet and Computer Use Policy and minor modifications to the text were made to accommodate advancements in technology. The Internet and Computer Use Policy is a requirement of CIPA compliance and presented to the Board of Trustees for review annually as a component of the Policy. Minor modifications have been made to this version of the Internet and Computer Use Policy as recommended by the Library’s Administrative Team and IT Manager, Bryan Harris, to accommodate advancements in technology, library terminology, and clarify CIPA compliance to ensure the Library’s eligibility to receive E-rate funding for computer hardware purchases. Recommendation: That the Library Board of Trustees approves the Internet and Computer Use Policy. Draftors: The 2004 Internet Use Policy was drafted by The Internet Policy Task Force: Dolores Brenton, Suzette Burlingame, Carolyn Dick, David Krajci, Debbie Russo, Roseann Widder, and Renee Williams. Person Responsible for Implementation: Kent Oliver, Executive Director

Resolution 2011- Reaffirm Internet and Computer Use Policy Resolution

BE IT HEREBY RESOLVED by the Board of Trustees of the Stark County District Library that: Integral to the mission of the Stark County District Library is the provision of meeting the informational, educational, cultural, and recreational needs of the diverse population of Stark County. As the Library strives to be the county’s premier resource center, Internet workstations are available to all customers. Usage is not restricted by need or residency. Parents or legal guardians may choose to allow their children under the age of 16 to override the Internet filter. Each customer is asked to accept the Library’s Internet Policy in order to initiate an Internet session on Library workstations. The information available on the Internet, due to its scope and diversity, may not be accurate, authoritative, factual, legal, reliable, or complete. Library customers should carefully assess the validity of information located on the World Wide Web. The Stark County District Library does not provide email or social networking clients on library computers. Email and social networking applications are available via the web, and parents or legal guardians have the responsibility to oversee their children’s use of the Internet and library computers. The Stark County District Library’s network supports access to the most commonly used Internet protocols. The content of some web sites may not be accessible due to Network security. Library employees are available to provide limited assistance to individual customers. Customers are encouraged to take advantage of Library workshops which provide basic instruction on the Internet and computer skills. Customers may save files to external storage drives; send files to their personal email accounts; or print documents for a fee at designated workstations. The option to save personal files to the hard drive or the Network is not available. The Library’s computers can be used to access web-based e-mail accounts. Customers are welcome to use the Internet, but may not display images that are deliberately offensive or create a hostile or intimidating environment. Customers may not display on screens or printers sexually explicit graphics or other materials which may be obscene, illegal, or harmful to minors as defined in local, state, and federal law or applicable court decisions. The use of the Internet or any computer device within the library to engage in any activity which constitutes a violation of local, state, or federal law is strictly prohibited. Internet users are governed by the library’s Appropriate Conduct Policy. This Internet Policy will be reviewed by the Stark County District Library’s Board of Trustees at least annually. Absolute privacy for customers using electronic resources cannot be guaranteed. Any user name, password, email, credit card number, financial, or other information entered may not be private or completely secure.