ocean city council agenda for march 13, 2012

8/2/2019 Ocean City Council Agenda for March 13, 2012

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AGENDA

MAYOR AND CITY COUNCIL WORK SESSION

TUESDAY, MARCH 13, 2012 12:00 P.M.

Closed Session Tuesday, March 13, 2012 12:00 p.m.- 1:00 p.m. Legal and Contractual

Matters

1. Report on Closed Session Tuesday, March 13, 2012 12:00 p.m. Legal and ContractualMatters

2. Bid OpeningsA. RFP for Art League Building

B. RFP for Cardboard Recycling Services: Collection, Processing and Marketing

3. Retirement Recognition for Lt. Richard Currence and PFC Douglas Hunt

4. Continued Discussion of Boardwalk Safety Issues

Presented by: Jerry Greenspan, Fun City Arcade, Inc.

5. Presentation of eCruisers Operation in Areas Outside of Sunset Island

Presented by: Russell Rankin, President, eCruisers LLC

6. Update and Requests from Ocean City Development Corporation

Presented by: Glenn Irwin, Executive Director and Todd Ferrante, President

7. Update from Recreation and Parks

Presented by: Tom Shuster, Director and Kate Gaddis, Recreation Superintendent

8. Bid Award Recommendation for Eagle's Landing Irrigation Pump Station ReplacementPresented by: Tom Shuster, Director of Recreation and Parks

9. Bid Award Recommendation for Fireworks

Presented by: Tom Shuster, Director of Recreation and Parks

10. Request to Approve 5-Year Lease for Beach Tractors

Presented by: Joe Sobczak, General Services Director


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WORK SESSION -MAYOR AND CITY COUNCIL

TUESDAY, MARCH 13, 2012

1 Report on Closed Session - Tuesday, March 13, 2012

12:00 p.m. 1:00 p.m. Legal and Contractual Matters


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NOTICE OF CLOSED SESSION OF MAYOR & CITY COUNCIL OF OCEAN CITY

DATE AND TIME: Monday, March 13, 2012 12:00 p.m.

PLACE: City Hall

SUBJECT: Legal and Contractual Matters

VOTE: UNANIMOUS

OTHER: FOR:

AGAINST:

ABSTAIN:

ABSENT:

AUTHORITY: State Government Article: Section 10-508(a) Annotated Code of Maryland

PURPOSES:

1. To discuss:

(i) the appointment, employment, assignment, promotion, discipline, demotion,

compensation, removal, resignation or performance evaluation ofappointees, employees or officials over whom it has jurisdiction; or(ii) any other personnel matter that affects one or more specific individuals;

2. To protect the privacy or reputation of individuals with respect to a matter that is

not related to public business

3. To consider the acquisition of real property for the public purpose and matters

directly related thereto;

4. Consider a matter that concerns the proposal for a business or industrialorganization to locate, expand or locate in the state;

5. Consider the investment of public funds;

6. Consider the marketing of public securities;

X 7. Consult with counsel to obtain legal advice;8. Consult with staff, consultants or other individuals about pending or potential

litigations;

9. Conduct collective bargaining negotiations or consider matters that relate to thenegotiations;

10. Discuss public security if the public body determines that public discussionwould constitute a risk to the public or public security, including;

a) the deployment of fire and police services and staff; and

b) the development and implementation of emergency plans

11. Prepare, administer or grade a scholastic, licensing or qualifying examination;

12. Conduct or discuss an investigative proceeding on actual or possible criminal

conduct;13. Comply with a specific constitutional, statutory or judicially imposed

requirement that prevents public disclosures about a particular proceeding or

matter; or

X

14. Before a contract is awarded or bids are opened, discuss a matter directly relatedto a negotiation strategy or the contents of a bid or proposal, if public discussion

or disclosure would adversely impact the ability of the public body to participate

in the competitive bidding or proposal process


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REPORT OF CLOSED SESSION

OF THE MAYOR AND CITY COUNCIL OF OCEAN CITY

Prior to this open session of the Mayor and City Council being held on Tuesday,

March 13, 2012, a closed session was held on Tuesday, March 13, 2012 at 12:00

p.m. The following is a report of the closed session.

1. A statement of the time, place, and purpose of the closed session is attached.

2. A record of the vote of each member as to closing the session is attached.

3. A citation of the authority under the law for closing the session is attached.

4. (a) Topics of Discussion: Legal and Contractual Matters

(b) Persons present:

Mayor & Interim City Manager Richard Meehan

Council President Jim Hall,

Council Secretary Lloyd Martin

Council Members Doug Cymek; Joe Hall, Mary Knight, Margaret Pillas and

Brent Ashley

Heather Stansbury, P.A., Ayres Jenkins Gordy & Almand

Hal Adkins, Director of Public Works

Richard Malone, Deputy Director of Public Works

Executive Office Associate Diana Chavis

Action(s) taken:

Motion to close meeting:

H:\Wpdoc\closedsess.wpd


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2 Bid Opening

A. RFP for Art League Building


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BID SPREAD SHEET

ITEM: ART LEAGUE BUILDING

Bidders Total Bid

Black Diamond BuildersOcean City, MD

Patterson ConstructionBerlin, MD

Beachwood ConstructionShowell, MD

Gillis GilkersonSalisbury, MD

Nason ConstructionSalisbury, MD

Joseph M ZimmerSalisbury, MD

Evans Builders

Salisbury, MD

Walsh Home ImprovementBerlin

Mills Creek BuildersOcean City, MD

Blades & Son Inc.Pocomoke, MD


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Bidders Total Bid

Miken BuildersMillville, DE

Willow ConstructionEaston, MD

Whiting TurnerBaltimore, MD

Sens ContractingBerlin, MD

Harkins Concrete ConstructionSalisbury, MD

R.L. MitrecicOcean City, MD

Shade ConstructionSalisbury, MD

T&G BuildersBerlin, MD

K.B ColdironFrankford, DE

Bunting ConstructionSelbyville, DE

RBCIEaston, MD

Morning Star ConstructionDagsboro, DE


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Bidders Total Bid

C.A.R.E Property Services

Lewes Holding GroupDewey Beach, DE

BID BOND: YES X NOSTAFF ESTIMATE: $750,000BUDGET ALLOCATION: $800,000


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INFORMATION FOR BIDDERS

BIDS will be received by THE TOWN OF OCEAN CITY (herein called the 'TOWN'), atthe office of the City Manager, City Hall, 3rd Street & Baltimore Avenue, Ocean City, Maryland

until March 13, 2012 - 11:00 AM then opened and read aloud at the Council meeting held at

1:00 PM.

Each BID must be submitted in a sealed envelope, addressed to the Mayor & CityCouncil at the Town of Ocean City, Maryland. Each sealed envelope containing a BID must beplainly marked on the outside as bid for the Art League Building Construction Contract andthe envelope should bear on the outside the name of the BIDDER, his address, and his licensenumber. If forwarded by mail, the sealed envelope containing the BID must be enclosed inanother envelope addressed to the Town of Ocean City, City Manager's Office, P.O. Box 158,Ocean City, Maryland 21842. Faxed bids will not be accepted.

All BIDS must be made on the required BID form. All blank spaces for BID prices must

be filled in, in ink or typewritten, and the BID form must be fully completed and executed whensubmitted. Only one copy of the BID form is required.

The TOWN may waive any informalities or minor defects or reject any and all BIDS.Any BID may be withdrawn prior to the above scheduled time for the opening of BIDS orauthorized postponement thereof. Any BID received after the time and date specified shall notbe considered. No BIDDER may withdraw a BID within 60 days after the actual date of theopening thereof. Should there be reasons why the contract cannot be awarded within thespecified period, the time may be extended by the TOWN.

BIDDERS must satisfy themselves of the accuracy of the estimated quantities in the BID

schedule by examination of the site and a review of the drawings and specifications includingADDENDA. After BIDS have been submitted, the BIDDER shall not assert that there was amisunderstanding concerning the quantities of WORK or of the nature of the WORK to be done.

The TOWN shall provide to BIDDERS prior to BIDDING, all information which ispertinent to, and delineates and describes, the land owned and rights-of-way acquired or to beacquired.

The CONTRACT DOCUMENTS contain the provisions required for the construction ofthe PROJECT. Information obtained from an officer, agent, or employee of the TOWN or anyother person shall not affect the risks or obligations assumed by the CONTRACTOR or relieve

him from fulfilling any of the conditions of the contract.


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Each BID must be accompanied by a BID BOND payable to the TOWN for five (5)percent of the total amount of the BID. As soon as the BID prices have been compared, theTOWN will return the BONDS of all except the three (3) lowest responsible BIDDERS. Whenthe agreement is executed the bonds of the two remaining unsuccessful BIDDERS will beretained until the payment BOND and performance BOND have been executed and approved,

after which it will be returned. A certified check may be used in lieu of a BID BOND.

A performance BOND and a payment BOND, each in the amount of 100 percent of theCONTRACT PRICE, with a corporate surety approved by the TOWN, will be required for thefaithful performance of the contract.

Attorneys-in-fact who sign BID BONDS or payment BONDS and performance BONDSmust file with each BOND a certified and effective dated copy of their power of attorney.

The party to whom the contract is awarded will be required to execute the Agreement andobtain the performance BOND and payment BOND within fourteen (14) calendar days from the

date when NOTICE OF AWARD is mailed to the BIDDER. The NOTICE OF AWARD shall beaccompanied by the necessary Agreement and BOND forms. In case of failure of the BIDDERto execute the Agreement, the TOWN may at it's option consider the BIDDER in default, inwhich case the BID BOND accompanying the proposal shall become the property of the TOWN.

The TOWN within ten (10) days of receipt of acceptable performance BOND, paymentBOND and Agreement signed by the party to whom the Agreement was awarded shall sign theAgreement and return to such party an executed duplicate of the Agreement. Should the TOWNnot execute the Agreement within such period, the BIDDER may by WRITTEN NOTICEwithdraw his signed Agreement. Such notice of withdrawal shall be effective upon receipt of thenotice by the TOWN.

The NOTICE TO PROCEED shall be issued within ten (10) days of the execution of theAgreement by the TOWN. Should there be reasons why the notice to proceed cannot be issuedwithin such period, the time may be extended by mutual agreement between the TOWN andCONTRACTOR. If the NOTICE TO PROCEED has not been issued within the ten (10) dayperiod or within the period mutually agreed upon, the CONTRACTOR may terminate theAgreement without further liability on the part of either party.

The TOWN may make such investigations as it deems necessary to determine the abilityof the BIDDER to perform the WORK, and the BIDDER shall furnish to the TOWN all suchinformation and data for this purpose as the TOWN may request. Bids from Contractors

debarred from doing business with the State of Maryland or the Federal Government will not beaccepted.

The TOWN reserves the right to reject any BID if the evidence submitted by, or investigation of,such BIDDER fails to satisfy the TOWN that such BIDDER is properly qualified to carry out theobligations of the Agreement and to complete the WORK contemplated therein.

A conditional or qualified BID will not be accepted.


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Award will be made to the lowest responsible BIDDER.

All applicable laws, ordinances, and the rules and regulations of all authorities havingjurisdiction over construction of the PROJECT shall apply to the contract throughout.

Each BIDDER is responsible for inspecting the site and for reading and being thoroughlyfamiliar with the CONTRACT DOCUMENTS. The failure or omission of any BIDDER to doany of the foregoing shall in no way relieve any BIDDER from any obligation in respect to hisBID.

The low BIDDER shall supply the names and addresses of major material suppliers andsubcontractors when requested to do so by the TOWN.

A pre-bid meeting for prospective BIDDERS will be held at Ocean City, City Hall,Community Room, 301 Baltimore Ave, Ocean City, MD 21842, 1:00 PM, Tuesday, February 28,

2012 for any questions concerning the bids. The phone number is (410)289-8845, fax (410)289-8703.


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BID

Proposal of _____________________________________(herein called 'BIDDER'), organized

and existing under the laws of this State of Maryland doing business as a/an____________________________*.

To the TOWN OF OCEAN CITY, OCEAN CITY, MARYLAND (herein called the 'TOWN').

In compliance with your Advertisement for Bids, BIDDER hereby proposes to perform allWORK for the construction of the ART LEAGUE BUILDING in strict accordance with theCONTRACT DOCUMENTS, within the time set forth therein, and at the prices stated below.

By submission of this BID, each BIDDER certifies, and in the case of a joint BID each partythereto certifies as to his own organization, that this BID has been arrived at independently,

without consultation, communication, or agreement as to any matter relating to this BID withany other BIDDER or with any competitor.

BIDDER hereby agrees to commence WORK under this contract on or before a date to bespecified in the NOTICE TO PROCEED and to fully complete the PROJECT within TWOHUNDRED (200) consecutive calendar days thereafter. BIDDER further agrees to pay asliquidated damages, the sum of $250.00 (two hundred fifty dollars) for each consecutive calendarday thereafter as provided in Section 15 of General Conditions.

BIDDER acknowledges receipt of the following ADDENDUM:

____________________________________________________________

____________________________________________________________

*Insert a 'corporation', a 'partnership', or an 'individual' as applicable.


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Bidder agrees to perform all the work described in the CONTRACT DOCUMENTS as follows:

BID SCHEDULE

NOTE: BIDS shall include all applicable fees.

TOTAL BID.....................................................................................................$_________

__________________________________________________________________dollars

Respectfully submitted,

__________________________________

Signature

__________________________________________________________________Address

__________________________ ________Title Date

_________________________________License Number

(Seal-if BID is by a corporation)

Attest


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2 Bid Opening

B. RFP for Cardboard Recycling Services: Collection,

Processing and Marketing

Please acknowledge bids and remand to staff for review.


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BID SPREAD SHEET

CARDBOARD RECYCLING SERVICES

COLLECTION, PROCESSING & MARKETING

VENDOR VENDOR RESPONSE

Bennett Waste515 S. Camden Avenue

Fruitland, MD 21826

410-749-3116Eagle Recycling

Attn: Caleb Jones

510 West Road

Salisbury, MD 21801

443-373-7225Waste Management805 Ocean Highway

Pocomoke City, MD 21857

800-834-2805Allied Waste

Attn: John Neyman1420 New York Avenue

Wilmington, DE 19801

302-420-5987

Delmarva Recycling

909 Boundary StreetSalisbury, MD 21801

410-546-1111

Staiman Recycling Corporation

Attn: Tom Lokey

213 Poplar StreetHanover, MD 17331

www.staimanrecycling.com

Alex Sechrest

Bids Prime

[email protected]

Mr. Patrick LuceWaste Industries

[email protected]
mailto:[email protected]:[email protected]:[email protected]:[email protected]


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World Recycling

Columbia, Maryland443-604-2162

[email protected]

Bates Trucking & Trash RemovalBladensburg, Maryland

301-773-2069

[email protected]

Delmarva Shredding & Recycling

Salisbury, Maryland

410-860-1425

[email protected]
mailto:[email protected]:[email protected]:[email protected]:[email protected]:[email protected]:[email protected]


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3 Retirement Recognition for Lt. Richard Currence and

PFC Douglas Hunt


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IN APPRECIATION OF RICHARD CURRENCE

34 YEARS OF SERVICERICHARD CURRENCE has contributed Thirty-four

(34) years of dedicated service to the Town of Ocean City, where hebegan his career in 1978; and

WHEREAS, Richard Currence has played an integral role at theOcean City Police Department for the past Thirty-four (34) years; and

WHEREAS, Richard Currences skill and experience have beeninstrumental in the overall success of the Police Department for theTown of Ocean City, Maryland.

NOW, THEREFORE, I, Richard W. Meehan, Mayor of the Town ofOcean City, Maryland, along with the Ocean City Council, do herebycommend Richard for his Thirty-four (34) years of devoted serviceand wish him a happy and healthy retirement.

IN WITNESS WHEREOF, I have hereunto set my hand and causedthe Great Seal of the Town of Ocean City, Maryland to be affixed this31st day of March in the year of Our Lord two thousand and twelve.

______________________________RICHARD W. MEEHAN

Mayor


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Town of Ocean City, MD

News Release

For immediate release Media contact: Donna Abbott

March 13, 2012 Communications Manager

410-723-8609

Lt. Richard Currence retires after more than 34 years service

Ocean City, MD Ocean City Police Lt. Richard Currence is retiring after more than 34

years of service with the Ocean City Police Department. Currence joined the police force

on February 16, 1978.

Prior to joining the department full time, Currence was a seasonal officer during the

summers of 1976 and 1977. After joining the police department full time, he was

promoted to officer/detective in 1978, then sergeant in 1984 and to lieutenant in 1988.

Currence holds a Bachelor of Science degree from Frostburg State College. During his

career with the police department he graduated from the FBI National Academy and took

part in many hours of training in internal affairs, patrol functions, criminal investigations

and management. He also served as a supervisory coordinator/classroom instructor at the

Eastern Shore Criminal Justice Academy and he served as a Boardwalk Commander and

SWAT/QRT member. Currence served as Noise Unit supervisor, Training Unit

supervisor, Firearms instructor, Criminal Division commander, Patrol Watch commander,

Reserve Office coordinator, Assistant Services Division commander and Assistant

Administrative Division commander, coordinator for the Law Enforcement Torch Run in

Ocean City.

During the course of his career with OCPD, Currence received numerous commendations

and citations including excellent police performance and a Chief of Police

commendation.

Prior to joining Ocean City Police, Currence was a physical education teacher in

Frederick County, Maryland. His community involvement includes serving as past


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president of the Ocean City/Berlin Jaycees, past chairman of Ducks Unlimited and fund-

raising for Special Olympics.

Currence plans to work at Rippons Seafood and spend time with his wife, Patricia,

traveling the U.S. and Caribbean when time permits.

Throughout my career with the Ocean City Police Department I have worked with

numerous outstanding individuals, Currence said. They have given their commitment

and resources far beyond what is normally expected in a caring and professional manner.

Given the call, these men and women will risk everything to make Ocean City a safe

place for the residents and visitors alike. To have been a part of this has been extremely

rewarding and for that I am grateful. I also wish to thank the Mayor, City Council and all

of the employees of Ocean City, both present and past. Because of everyones efforts,

Ocean City is a great place to work and live. I will never forget the opportunities and

experiences during my time as an Ocean City Police Department employee.


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IN APPRECIATION OF DOUGLAS HUNT

24 YEARS OF SERVICEDOUGLAS HUNT has contributed Twenty-four (24)

years of dedicated service to the Town of Ocean City, where he beganhis career in 1988; and

WHEREAS, Douglas Hunt has played an integral role at the OceanCity Police Department for the past Twenty-four (24) years; and

WHEREAS, Douglas Hunts skill and experience have beeninstrumental in the overall success of the Police Department for theTown of Ocean City, Maryland.

NOW, THEREFORE, I, Richard W. Meehan, Mayor of the Town ofOcean City, Maryland, along with the Ocean City Council, do herebycommend Douglas for his Twenty-four (24) years of devoted serviceand wish him a happy and healthy retirement.

IN WITNESS WHEREOF, I have hereunto set my hand and causedthe Great Seal of the Town of Ocean City, Maryland to be affixed this13th day of March in the year of Our Lord two thousand and twelve.

______________________________RICHARD W. MEEHAN

Mayor


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Town of Ocean City, MD

News Release

For immediate release Media contact: Donna AbbottMarch 13, 2012 Communications Manager

410-723-8609

PFC Douglas S. Hunt to retire after 24 years of service

Ocean City, MD Ocean City Police Officer First Class Douglas S. Hunt is retiring after

24 years of service with the Ocean City Police Department. Hunt joined the departmenton March 28, 1988.

Hunt completed United States Army Law Enforcement School in 1967. He holds aBachelor of Science degree from Frostburg State College and is a graduate of the Eastern

Shore Criminal Justice Academy.

Earlier in his career, Hunt worked at Bethlehem Steel Corp. and was a member of the

U.S. Army Military Police from 1966 to 1969. Following his military service and college

education, he returned to Bethlehem Steel where he worked in the industrial engineeringdepartment from 1973 to 1985 before joining the Ocean City Police Department in 1988.

During his service with the Ocean City Police Department, Hunt was a member of thePatrol Division and had been a member of the Traffic Safety Unit from 1991 until this

year. He served as an intoximeter operator for 20 years, having administered over 600

tests. He also served as a member of the Service Division during the summers of 1995and 1996 and from 2005 to 2007.

Hunts future plans include spending more time with family, enjoying hobbies and travel.He plans to travel to Eastern Europe and possibly return to Vietnam. Hunt also plans new

employment and educational opportunities in the future.

I would like to thank the Mayor and City Council and especially the citizens of Ocean

City for the opportunity to serve the citizens of Ocean City, Hunt said.


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4 Continued Discussion of Boardwalk Safety Issues

Presented by: Jerry Greenspan, Fun City Arcade, Inc.


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1

Diana Chavis

From: Jerry Greenspan [[email protected]]Sent: Friday, March 02, 2012 1:42 PMTo: Diana Chavis; Glenn IrwinSubject: march 13 th meeting

Hi Diana,I would like to request an opportunity to appear before the Mayor and City Council on March 13th

2012 to further discuss the Boardwalk safety issues I presented on December 13th and to find out the progress

of our discussion, so we can be better prepared for the summer season which is quickly coming upon us.

Thankyou,

Jerry Greenspan

Fun City, Family Entertainment Center, Ocean City, MD


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Fun City Arcade, Inc.P. O. Box 599

Ocean City, Maryland 21843410-289-4133

To: Mayor and City CouncilmembersFrom: Jerry Greenspan and other Boardwalk interests

Date: December 1, 2011

Re: BOARDWALK SAFETY AND FAMILY FUN EXPERIENCE

On October 24, 2011 a number of Boardwalk property owners and businesspeople metand discussed the issue of Boardwalk Safety - perception or reality - and how we as the

business community along with the Mayor and City Council and our Police force can

improve the boardwalk experience. After all, the boardwalk is the crown jewel of Ocean

City, Maryland along with the ocean, beach, and bay. It is our responsibility tocontinually evaluate the boardwalk experience not only as a marketing tool, but in regard

to how people react and feel about walking on the boards at any time of the day or night

in terms of safety and the family experience.

I would like to present and discuss these items with you at a future City Council Work

Session.

There were many people at the meeting and numerous issues were voiced. The most

important points and ideas that resonated from this discussion were:

1. Improve the lighting on the full length of the boardwalk.

2. Increase Police presence on the boardwalk visually by changing to a light coloredshirt from the navy color. It is difficult to see the dark color especially at night.

Other crime deterrent strategies discussed:A. Design a podium or stand for the Police to be stationed at every

three (3) blocks. This could be manned also by a volunteer, cadet or

Police officer. Additionally, it could be used as an information stand.Hours to be discussed possibly implementing a night shift between

Memorial Day and Labor Day.

B. Increase the amount of uniformed Police officers on the boardwalk,not undercover officers, so people feel safer. This could also be in

addition to the Mounted Police being spread out across the entire

length of the boardwalk.

C. Install visible surveillance cameras on and adjacent to theboardwalk so that possible violators will know they are being watched.

PRESENTED AT DECEMBER 13, 2011 WORK SESSION


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3. Enforcement of codes on the Boardwalk for all Vendors and Businesses,

especially between the hours of 5pm and 11pm, including week-ends during the

summer months, Memorial Day to Labor Day.

A. Outdoor displays t-shirts, etc. with inappropriate sayings andgraphics and vulgar language displayed or printed on T-shirts.B. Enforce the code for outdoor speakers venting music onto the

boardwalk and measure sound for the noise ordinance. Note:

music with obscene language not appropriate for a Family

experience.

If these codes are violated and a review suggests a termination of the business license

temporarily and then followed by severe penalty of revoking ones business license, thisshould be enforced immediately as it is. For bars and restaurants serving liquor,

violations are taken seriously since one can be reported to the Liquor Control Board

which has a strong influence and demands a code of ethics which are strictly enforcedand if violated severely fined.

4. We should also consider increasing the activities on the beach and boardwalk soone can treat it more like a Pedestrian Mall where events such as bonfires,

movies on the beach and other events like Halloween, Easter, etc. are promoted.

Jazz Festival, Battle of the Bands, etc., to be used to fill the void on weekends

during the off season when we dont have scheduled events.

5. We as a Boardwalk Association should consider coming together under oneassociation so we can present as a community of business Owners and Operators

to better deal with these issues under one organization (to be discussed at a future

meeting.)

Note: It proves the point when we have Springfest, SunFest, Cruisers, Fire Fighters, Bike

Week, Dew Tour, Cheerleaders, etc. in our town it fills up our Hotels and Restaurants aswell as the local retail businesses.

Please feel free to call or email me with any questions to [email protected] or410-251-7636.

Thank you for your interest in this important issue.

Jerry Greenspan
mailto:[email protected]:[email protected]


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INTEROFFICE MEMORANDUM

TO: MAYOR MEEHAN

FROM: TERENCE MCGEAN

SUBJECT: BOARDWALK LIGHTING

DATE: 3/5/2012

CC: HAL ADKINS, DAVID SCOTT

Based on Mr. Greenspans request for better lighting on the boardwalk, I offer the following comments:

Because the character of the boardwalk varies from intensive commercial activity to the South becoming

more residential to the North, the lighting levels were designed accordingly. Therefore lights are spaced 40apart south of 4th street and 80 apart north of 4th Street. In my opinion, design light levels with existing

fixtures south of 4th street are more than sufficient for pedestrian safety. Industry standard light levels forcommercial sidewalks are 1 foot-candle (avg), levels South of 4 th street were designed for double that which is

equal to the levels recommended for pedestrian tunnels.

Design light levels north of 4 th street are set at the industry standard of 1 foot candle (avg) for commercial

sidewalks. The main reason that some areas on the boardwalk appear darker than others is because somebusinesses are so brightly lit that other areas feel dark in comparison.

The existing lights have the brightest fixture available from the manufacturer. On a trial basis, Public

Works installed an internal reflector to focus more light to west and less to the east, the result did notappreciably improve light levels. Public Works them replaced the bulb and ballast capacitors with new parts

and there was a noticeable improvement in light levels. These components lose illumination power as they wear

out over time and therefore actual light levels in some areas have fallen below the design levels.

In discussions with Mr. Greenspan, it appears that the main area of concern on the boardwalk with regardto light levels was the area from 4th to 15th street. This makes sense in that this is a transition area where there

remains some heavy commercial activity but the design light levels are lower.

Therefore I am recommending the following course of action:

1) Replace all bulbs and capacitors with new, phased as part of the boardwalk renovation project to re-establish design light levels lost over time. (Inlet to Somerset and 15 th to 27th this spring, remainingnext spring)

2) Install additional lights (either at closer spacing on the east or possibly by adding fixtures on the westside of the boardwalk) in the 4 th to 15th area specifically targeting those areas with more commercialactivity. This can be done as part of the Phase 2 Boardwalk renovation project planned for next fall.

These actions should restore light levels throughout the boardwalk and enhance levels where needed.


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INTERDEPARTMENTAL MEMO

DATE : 07 March 2012

TO : Mayor and City Council

FROM : Chief of Police Bernadette A. DiPino

SUBJECT : Jerry Greenspan Boardwalk Safety Concerns

The Police Department has reviewed Mr. Greenspans letter concerning the issues on theBoardwalk. The members of the Ocean City Police Department take great pride in providing asafe and secure environment for our citizens and visitors.

I have prepared the Police Departments response to Mr. Greenspans concerns, question byquestion. Mr. Greenspans initial question/concern is in regular typeface while my responses arein bold.

Improve the lighting on the full length of the boardwalk.o While lighting is not under the direct control of the Police Department we

encourage the use of more and brighter lighting. Lighting is one of the keycomponents considered in Residential and Commercial Security Surveys.Several years ago we requested and had installed the SPOT light on the PoliceSubstation that lights up the Worcester Street end. This assisted in issuesfrom the underage clubs on Worcester Street.

Increase Police presence on the boardwalk visually by changing to a light colored shirt fromthe navy color. It is difficult to see the dark color especially at night.

o OCPD Management will be discussing the issue of shirt color with the FOP asthe uniform is a contract item

o COSTS: If we were to switch to a high visibility shirt for all boardwalk officers,like the bike patrol shirt, the cost difference would be significant. The currentnavy blue shirt costs between $27 & $28 per shirt, the high visibility shirts cost$89 per shirt. Each officer is issued a minimum of 4 shirts. Last year 69 officersand 9 first line supervisors were assigned to the boardwalk area; to replacetheir uniform shirts all with the high visibility shirt would cost in excess of$27,000. Even if we were to replace the shirts with a lighter color of the samestyle shirt (our current style is not even available in light color) the cost wouldbe in excess of $8000.

o ADDITIONAL INFO: a research study conducted in the United States by ErnestNickles and published in Policing: An International Journal of Police Strategies& Management (2008) indicates that the public has a more favorable opinion ofPolice Officers in darker colored uniforms.


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SUBJECT : Jerry Greenspan Boardwalk Safety Concerns Page 2

Design a podium or stand for the Police to be stationed at every three (3) blocks. This couldbe manned also by a volunteer, cadet or Police officer. Additionally, it could be used as aninformation stand. Hours to be discussed possibly implementing a night shift betweenMemorial Day and Labor Day.

o We are attempting to make contact with personnel at Virginia State Police todetermine exactly how/why they use them (at the Fair) and if they are aneffective law enforcement tool.

Increase the amount of uniformed Police officers on the boardwalk, not undercover officers,so people feel safer. This could also be in addition to the Mounted Police being spread outacross the entire length of the boardwalk.

o MANPOWER: The Boardwalk Division currently is responsible for patrollinga 27 block area of the town (approximately 1.64 miles north to south). Thenorthern district is responsible for the remaining 128 blocks (approximately7.27 miles north to south). During the shift overlap period in2011(Evening/Midnight Shift 10 PM to 3AM) as many as 40 Uniformed Policewere on duty in the Boardwalk Area south of 18th Street. In 2011 54.8% of theuniform patrol division was assigned to the Boardwalk area, we dont currentlybelieve we can direct any additional resources from the Northern DistrictPatrol to the Boardwalk.

o PLAIN CLOTHES: The plain clothes unit accounted for 27.8% of the arrests inthe Boardwalk Area. Most of these arrests were for Disorderly Conduct andWeapons violations, that likely would have led to more serious issues had theynot been addressed by the plain clothes unit.

o MOUNTED UNIT: The mounted unit is on duty 7 days a week during thesummer months and the majority of the on duty time is spent in/on theboardwalk.

o ADDITIONAL INFO: this is nearly, to the letter, the information researched inthe KANSAS CITY PREVENTIVE PATROL EXPERIMENT in 1974. The end resultof the study indicated that Police presence/visibility has little/no impact oncrime rates or whether the citizens feel safer or not.

Install visible surveillance cameras on and adjacent to the boardwalk so that possibleviolators will know they are being watched.

o Currently the city has 8 cameras installed on the boardwalk. We believe thatthey are an effective tool and we support additional cameras. Cameras can bea valuable tool in identifying suspects and even serve as a deterrent to crime

o POSSIBLE SUGGESTION Signs on Boardwalk indicating cameras in use

Enforcement of codes on the Boardwalk for all Vendors and Businesses, especially betweenthe hours of 5pm and 11pm, including week-ends during the summer months, Memorial Dayto Labor Day. *** Outdoor displays t-shirts, etc. with inappropriate sayings and graphicsand vulgar language displayed or printed on T-shirts.

o The newly formed Community Code Compliance Committee (Former PRESS)should be able to assist with the code enforcement/compliance


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SUBJECT : Jerry Greenspan Boardwalk Safety Concerns Page 3

Enforce the code for outdoor speakers venting music onto the boardwalk and measuresound for the noise ordinance. Note: music with obscene language not appropriate for aFamily experience.

o This concern will hopefully be addressed with the new noise ordinance

Should you have any further questions or concerns feel free to contact my office.

Bernadette A. DiPinoChief of Police


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MEMORANDUM

TO: Richard Meehan, Mayor/Interim City Manager

FROM: Jesse Houston, Director of Planning and Development

SUBJECT: Boardwalk Issues

DATE: March 6, 2012

_____________________________________________________________

Two items identified by Mr. Greenspan involve this department.

1. Outdoor displays. We attempt to monitor the displays as much as possible to

ensure compliance with code requirements. As you know, identification and

enforcement of vulgar language on tee shirts and signs is difficult. Legal

issues and interpretations come into play. When we see what we believe are

objectionable items, our zoning staff and the OCPD try to enforce goodtaste to the extent possible. As always, more enforcement staff would help.

2. Noise. The Mayor and Council recently passed new legislation to control

noise on the Boardwalk. I expect this new ordinance will reduce the noise

pollution.


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5 Presentation of eCruisers Operation in Areas Outside of

Sunset Island

Presented by: Russell Rankin, President, eCruisers LLC


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1

Diana Chavis

From: Richard MeehanSent: Wednesday, February 29, 2012 9:21 AMTo: Diana ChavisSubject: FW: eCruisers

From: [email protected] [mailto:[email protected]] On Behalf Of Russell RankinSent: Saturday, February 25, 2012 5:31 PMTo: Richard MeehanSubject: eCruisers

Hello Mr. Mayor,

It is always good to see you in Annapolis and get a chance to say hello.

I am talking with the Dew Tour through TEAM Maryland and Terry Hasseltine and hope to be there for that

Event this year.

As I believe you know, my home is here in Ocean Pines and although I do not get here as much as I like, this

time of year is a little easier to do so. When I am here I always pick up the local paper to stay on top of all the

goings on as much as possible.

I just read an article how you are going to let the taxis to have advertising on top of their vehicles and boy that

sure brought me out of the woodwork quickly!

The fact that we could not do that was the major reason we left Ocean City and ended up in Annapolis, where

they do allow us to do that, with no regulations or business licensing fees.

I am looking to revisit our status to be able to do the same as the taxis. They need it to offset fuel costs but I also

see where they will raise their fares as well. We use no fuel and charge no fares, all of our rides are for FREE

because we can drive enough Revenue through advertising to cover our costs, just like we do in Annapolis but

your Market is better!

An every day service would work extremely well in Ocean City from 33rd St south to the Inlet. We are not a

North and South service, your buses take care of that, we are a West to East service, which there is no provision

for. But what we are mostly interested in is the premium Events that take place in Ocean City: Springfest,

Cruisers Week, Air Show, Dew Tour, White Marlin Open and Summerfest to name a few.

I would like to request an opportunity to present to the City Council on a Regulation change for eCruisers to

allow us to advertise. We already have a system we employ and have set dimensions on that system - I will

bring a banner "strung" on a frame for demonstration.

What we do with the Naval Academy is sell them the space for "X" Amount and then they turn around and sell

it for "1X, 2X or 10X" we don't care. We would be glad to enter into such an arrangement with the Town of

Ocean City who could actually profit from our service, like Navy does and we handle all of the Operational


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2

Logistics and Management plus use our Equipment, so no maintenance or carrying cost to the City, just one flat

fee that never changes because we don't use gas!

It would be my plan to also approach your Transportation Board as well with our unique concept that we have

operated in 10 different States (MA, NY, PA, DE, MD, VA, FL, AZ, NV, CA and soon to be adding LA) and

the District of Columbia. We have National Recognition but would love to return to our roots in Ocean City,

MD - my home town!

Let me know your thoughts and I would like to get on the soonest available Agenda.

Best Regards,

RGR

--Russel l G. Ranki nManaging Operator

eCruisers, LLC

443.497.5365 www.ecruisersllc.com


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March 13, 2012 - Work Session

Ocean City, MD Mayor & City Council

We at eCruisers, LLC respectfully request to eliminate Sec 102-132 (a 2), (b) and

(f) from the Ocean City Municipal Code

What we are looking to do, in the advent of Taxis being able to have Advertising on theRooftops of their Vehicles, is in effect do the same thing on our 100% Electric Low

Speed Vehicles and therefore have Sec 102-132 (f) eliminated from the City Code

But in lieu of having rooftop Advertising in the same fashion as the Taxis, we prefer tohave it covering the back luggage carriers of our vehicles and also on the Front nose

cone of our vehicles. All of our vehicles have skylights and we dont want to block that

feature.

We prefer the area that covers the luggage carrier because the Advertising frames

actually form the walls that allow us to hold more beach gear firmly in place and theFront nose cone is so you can see who we are as we approach.

Currently we employ a system that has sides that measure 30 in width x 34 in height,

which does not exceed the overall height of the Vehicle. (See photo by U.S. Capitol)

We can also employ a system that measures 30 in width x 24 in height and is much

shorter than the height of the Vehicles. (See photo of ALCOA Vehicles)

The piece on the nose cone measures 14 in height x 22 in length. (See Googlephoto)

___________

The way our concept works is that the Advertiser pays the freight to the business and

everyone gets aFREE RIDE! With this being the case then for our purposes Sec 102-

132 (a-2) eliminated as well because we would be available for anyone to flag us down

at any time for aFREE RIDE anywhere within our Service Vicinity. As a matter of State

Law, we are only allowed to travel on roads with a posted Speed Limit of 35 MPH orless. In Downtown Ocean City that only allows us to operate effectively from 33rd St.

south to the Inlet and from Bay to Ocean. There is a range of different other areas or

pockets all along the coastline of Ocean City all of which we have an interest in andwould be Street Legal to do so under this premise as well. Helping out North Ocean

City is in our plans.

___________


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We are basically a Mobile Advertising Business whose gimmick is givingFREERIDES were just really good at our gimmick! But by driving all over the place within

our Service Vicinity we get unprecedented exposure for our Advertisers right in the

middle of the demographic they desire, for all to see and to maybe catch a lift to theBeach!

With that being the said, then Sec 102-132 (b) would have to be eliminated as wellbecause there would be no subscribers because NO Fares would ever be charged, only

gratuities will be accepted by the drivers, which is entirely at the passengers discretion.

___________

People visiting Ocean City could take the e to the B!

Our service operating in this fashion, in Ocean City, will garner all sorts of wanted anddesired Media Attention, which only serves to make this an even better Destination to

visit!

We are a Green business that uses NO Gas and produces ZERO Emissions, not a single

drop of oil or gas will drip from one of our vehicles and wash, untreated, directly into the

Bay or Ocean, because we dont use any! And on top of that we will hire locals asdrivers, creating jobs in an entirely new industry!

We have traveled over 160,000 miles cumulative in all of our vehicles over the last 5

years and given well over 400,000FREE RIDES on the inner City Streets of OceanCity, Annapolis, Washington, DC, Baltimore, Las Vegas, Orlando, and Los Angeles to

name a few - all with a Perfect Safety & Traffic Record!

Thank You for taking the time to hear and consider these requests.

Respectfully,

Russell G. RankinManaging Operator

eCruisers, LLC


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(a)

(1)

(2)

(b)

(c)

(d)

(e)

(f)

(a)

(b)

(c)

Sec. 102-131. - Definitions.

The following words, terms and phrases, when used in this article, shall have the meanings ascribed to them inthis section, except where the context clearly indicates a different meaning:

Automobile (electric) shuttle service. The operation of a business utilizing low speed vehicles for hire totransport passengers from a locale to a destination.

Low speed vehicle. A four-wheeled electric vehicle that has a maximum capability which exceeds 20 miles perhour but is less than 25 miles per hour.

Subscriber. An individual(s) who purchases, in advance, the use of an automobile (electric) shuttle service.

Subscription. The membership or right to utilize an automobile (electric) shuttle service for a week(s), month(s), or seasonal time period.

(Ord. No. 2006-35, 1-2-2007)

Sec. 102-132. - Regulations and prohibitions.

An automobile (electric) shuttle service shall not be operated as a taxi service as set forth in article II of this

chapter.Drivers shall not accept payment for service at the vehicle.

Drivers shall not operate as an on-call single use or "flag-down" service.

An automobile (electric) shuttle service shall pick up subscribers, only, from central staging areas, within aresidential community, and go to the destination and back, only.

An automobile (electric) shuttle service shall only utilize low speed vehicles registered by the State ofMaryland.

All drivers for an automobile (electric) shuttle service shall be licensed to drive by a State of the United Statesof America.

An automobile (electric) shuttle service, shall be operated between the hours of 7:00 a.m. and 7:00 p.m. fromApril 1 through September 30 of each year, only.

It shall be unlawful for any low speed vehicle, used pursuant to this article, to display, internally or externally,any advertising materials except for the name of the automobile (electric) shuttle service.

(Ord. No. 2006-35, 1-2-2007; Ord. No. 2007-14, 5-21-2007)

Sec. 102-133. - Violations and penalties.

Any violation of the regulations and prohibitions set forth in this article shall be considered a civil infraction withboth the driver and the automobile (electric) shuttle service business licensee culpable.

Any violator of the regulations and prohibitions set forth in this article, upon conviction thereof shall besubjected to a municipal infraction fine of up to $500.00, with each violation be considered a separate offense.

Any automobile (electric) shuttle service licensee who prepays or is found guilty of three or more violations inany license year may have the business license suspended or revoked by the City Manager upon duenotification and the right to a hearing before the City Manager.

(Ord. No. 2006-35, 1-2-2007)

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TRANSPORTATION

TITLE 21. VEHICLE LAWS -- RULES OF THE ROADSUBTITLE 11. MISCELLANEOUS RULES

Md. TRANSPORTATION Code Ann. 21-1125 (2012)

21-1125. Limitations on driving low speed vehicles

Notwithstanding any other provision of this title, a person may not drive a low speedvehicle:

(1) On a h i g h w a y f o r w h i ch t h e p o s t e d m a x i m u m s p ee d l i m i t e x c ee d s 3 0 m i l es

p e r h o u r ;

(2) On an expressway or another controlled access highway that is signed in accordance

with 21-313 of this title;

(3) On a highway on which driving a low speed vehicle is prohibited by a county ormunicipal ordinance; or

(4) Across a highway for which the posted maximum speed limit exceeds 45 miles perhour, except at an intersection that is controlled by:

(i) A traffic control signal; or

(ii) A stop sign at each approach to the intersection.


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1

Diana Chavis

From: Diana ChavisSent: Thursday, March 08, 2012 10:15 AMTo: Diana ChavisSubject: FW: eCruisers

From:Hal Adkins

Sent: Thursday, March 01, 2012 7:52 AMTo: Richard Meehan

Subject: RE: eCruisers

Ireallyseenoproblemwith:

(1)Eastwestpatternonly

(2)Allowingadvertising

Ineithercase,heisnotcompetingwithourcurrentmarket(northsouthlongerdistancetransittravel)and(larger

marketadvertising

such

as

Tanger

Outlet,

Seacrets,

etc).

Hopethathelps.


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6 Update and Requests from Ocean City Development

Corporation

Presented by: Glenn Irwin, Executive Director and Todd

Ferrante, President


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OCDC UPDATE AND PRESENTATION

TO MAYOR AND CITY COUNCIL

March 13, 2012


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THE OCDC ORGANIZATION

106 Members

11 Committees

7,652 Volunteer Meeting Time HoursSince 2000


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2012 Community Legacy

Funding Awards

Faade Program ($50,000)

OCDC Green Building Initiatives

Program ($50,000)


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OCDC FAADE PROGRAM

120 Buildings Renovated (18 in past year

$4.3 Million Private Sector Investment

6:1 Leveraging of Private to Public

Dollars

Current Grant at 11:1 Leverage Ratio

6 Projects Underway


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ROYALTON HOTEL

1101 Atlantic Avenue

AFTER


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LAYTONS FAMILY

RESTAURANT

1601 Philadelphia AvenueAFTER


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OCEAN LODGE

801 Philadelphia Avenue

BEFORE AFTER


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107 S. Baltimore Avenue

BEFORE AFTER


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204 5th Street

AFTER


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OCDC GREEN BUILDING

INITIATIVES PROGRAM

Pays 1/3 Cost Up to $5,000 forQualifying Businesses

Energy Star Rated Windows andDoors, Insulation, Solar Panels,

Wind Turbines, etc. 10 Projects Completed to Date In

First Year

3 Projects Currently Underway


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COOL ROOF PROJECT

202 Talbot Street


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OCDC PARKING LOT

Philadelphia Ave. Between

Talbot St. and Dorchester St.


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MARKETING/

PUBLIC INFORMATION

Updated OCDC Video

OCDC /Art Davis Memorial Golf Tournament

Casey Wilson Sunrise Business Seminar May 10, 2012

OCDC Newsletter To All Ocean City Property Owners

OC Today Downtown Insert 16 pages


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SEASONAL HOUSING

108 Dorchester Street 110 Somerset Street


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PROPOSED SEASONAL

HOUSING

105 Dorchester Street


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ABSORPTION OF BDA

OCDC Absorption of the BoardwalkDevelopment Association

Additional 30 New Members

New Committee of the OCDC

Bring OCDC Programs to Boardwalk


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MAIN STREET

MARYLAND PROGRAM

Inlet to 4th Street Including Boardwalk

Funding Priority

State Technical Assistance

Access to Other State Funds


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SUNSET PARK SPECIAL EVENT


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SOMERSET PLAZA

Leases 4,6, & 8 Somerset Street

Special Events


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SOMERSET PLAZA EVENTS

O C Cruzers ALOC Plein Aire


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SURF AND CYCLE

8 SOMERSET STREET

Proposed 25 Bikes


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PUBLIC ART

Talbot Street Wall Mural


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UTILITY BOX PAINT PROGRAM

17th Street

OCBP Volunteers

Philadelphia Ave. & 17th St.

Most Blessed Sacrament School


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WAYFINDING SIGNS


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UPCOMING DOWNTOWN

PROJECTS

Code Revisions

Dugout Mural 3rd Street

Painting Utility Boxes

Preakness Party May 19, 2012 to Benefit Public Art

Other Special Events


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ACTIONS REQUESTED OF

CITY COUNCIL

Approval of Somerset Plaza Leases

Approval of OCDC Management for

Seasonal Housing of City Employeesat 105 Dorchester Street


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OCDC - REVITALIZING

DOWNTOWN OCEAN CITY

ONE BUILDING AT A TIME

www.ocdc.org


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7 Update from Recreation and Parks

Presented by: Tom Shuster, Director and Kate Gaddis,

Recreation Superintendent


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Update on Recreation & Parks

March 13, 2012

Presented by Tom Shuster

Update on Coca-Cola Beverage Franchise and Introduction of Coca-

Cola Officials by Tom Shuster

2011 Ocean City Tennis Center Report by Kate Gaddis

Update on St. Patricks Soccer Tournaments by Kate Gaddis

P: Tom/City Council Information/Update on Recreation & Parks March 13, 2012


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OCEAN CITY TENNIS CENTER

2011 SEASON END REPORTSUBMITTED BY: KATE GADDIS

The Ocean City Tennis Center, located on 61st Street and the Bay, operated from May15th, 2011 through September 30, 2011. The tennis facility consists of one office/tennisshop, a deck with tables and chairs, an inside area for meeting, socializing and sit downinstruction, storage facilities, 3 clay courts, court lights, 6 Premier surface courts and a

hitting wall. The Tennis Center is an official USTA Welcome Center.

During the months of May through mid June and after Labor Day the facility was openwith modified hours. From mid June to Labor Day it was open 7:00 a.m. to 8:00 p.m.daily. During poor weather conditions the facility was closed.

The Tennis Center was overseen by Keith Coleman as the Director of Tennis. Keith wasin his second season as the Director of Tennis, also assuming the responsibility of HeadPro. Keith worked early in the season to get the Tennis Center set up both from amaintenance standpoint and a program standpoint. Keith worked to hire the seasonalstaff; the staff consisted of a tennis manager, womens & mens activities coordinators

and five tennis attendants. We did not hire an additional teaching pro this summer. Keithhandled instruction as part of his duties.

Programs offered at the tennis center included: OC Tennis Academies, Pee Wee TennisCamps, Quickstart Tennis, Womens Morning Flights, Womens Summer Flings, MensMorning Flights, Holiday Mixers, Adult Camps, Junior Clinics, Mens and WomensSingles Open, the Delmarva Junior Open Tournament L4 and two Futures TennisTournaments.

The number of programs, as well as participation, has increased over the past five yearsand although we saw a dip in youth camp participation in 2010, our numbers went back

up in 2011. The womens morning league continues to be a very strong programgrowing in size and revenue each year as well as the adult flings.

Overall, we had a successful season at the tennis center. Although we saw a decrease ingross revenue, we were able to offset it by cutting costs. Our bottom line was a net gainof $3,461, up $4,284 from 2010.

Below listed is a financial comparison for the past 9 years.

Financial Comparisons:

Actual 2003 2004 2005 2006 2007 2008 2009 2010 2011

Expense: 47,777 43,901 50,267 43,766 50,209 50,256 64,802 60,557 52,097Revenue: 34,679 42,053 51,706 50,384 57,029 53,490 57,029 59,734 55,558Net: (13,098) (1,848) 1,439 6,618 6,820 3,234 (7,773) (823) 3,461*Total is approximate based on estimated FICA, Workers Comp. & Electricity fees.


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8 Bid Award Recommendation for Eagles Landing Irrigation

Pump Station Replacement

Presented by: Tom Shuster, Director of Recreation and

Parks


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MEMORANDUM

TO: Rick Meehan, City Manager

FROM: Tom Shuster, Recreation and Parks Director

DATE: March 6, 2012

RE: Eagles Landing Irrigation Pump Station Bid

The Council has opened 2 bids for Eagles Landing Irrigation Pump Station replacement onMarch 5, 2012. The bids were remanded to staff for review.

Joe Perry and I have reviewed the bids and recommend that the contract be awarded to the lowbidder, George Lay (DBA Eastern Irrigation Company), for the bid price of $131,450.00.The bid compilation sheet is included.

Would you please schedule this for action at the Council Work Session of March 13, 2012?

Thanks.

cc: Joe Perry

P:Tom/Eagles Landing Golf Course/Eagle's Landing Irrigation Pump Station Bid to Meehan March 2012


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TOWN OF OCEAN CITY, MARYLAND

REQUEST FOR BIDS

EAGLE LANDING GOLF COURSE

IRRIGATION PUMP STATION REPLACEMENT

BID OPENING MARCH 5, 2012

VENDOR VENDOR RESPONSE

Mr. Charles HorvatEagle Irrigation, Inc.

492 Manor-Harrison City Road, Suite 1Harrison City, PA 15636Office: 724-864-9012

Fax: 724-864-1772

$170,956 netincludes old station credit of $3,500

Mr. George LeyGeorge Ley Company

130 Devereux RoadGlenmore, PA 19343Office: 610-942-2210

$131,450 net

includes old station credit of $1,500*DBA Eastern Irrigation Co.

Mr. Paul HillIrrigation Services

1109 Pan Handle RoadBentonville, VA 22619Office: 703-407-7791

Fax: 703-590-6419

No BidToo busy

Mr. Roy WilsonLandscapes Unlimited, Inc.

1201 Aires DriveLincoln, NE 68512Office: 402-423-6653

Fax: 402-423-4487

No Bid

Too Busy

Mr. Gary PhillipsPhoenix Irrigation, Inc.

546 Pinedale DriveAnnapolis, MD 21401Office: 410-573-2933

Fax: 410-573-1564Email: [email protected]

No BidCould not get bond

Mr. Brian VinchesiIrrigation Consulting, Inc.4 Hotel Place

Pepperell, MA 01463Office: 978-433-8972

Fax: 978-433-2788

Consultant

Budget Amount $168,000.00


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9 Bid Award Recommendation for Fireworks

Presented by: Tom Shuster, Director of Recreation and Parks


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MEMORANDUM

TO: Richard W. MeehanInterim City Manager

FROM: Thomas J. ShusterDirector of Recreation and Parks

DATE: March 7, 2012

RE: July 4th Fireworks Bids

Pursuant to Councils guidance, the July 4th Fireworks bids were opened at the February14th Work Session. The results are in the attached document. The amount budgeted forJuly 4th fireworks is $62,500.00.

Staff has reviewed the bids and is prepared to present the results to Council.

American Fireworks of Hudson, Ohio submitted the lowest bid in the amount of $20,000.00for each of two shows ($40,000.00 total) for July 4th. However, 3 options are offered forCouncil decision:

1. ACCEPT THE LOW BIDDER OF $20,000.00 FOR EACH OF 2 SHOWS

2. ACCEPT THE LOW BIDDERS ALTERNATE IMPROVED SHOW OF$25,000.00 FOR EACH OF 2 SHOWS

3. ACCEPT ZAMBELLIS BID OF $28,750.00 PER SHOW

John Sullivan has consulted with the City Solicitor and he has determined these 3 optionsare legally acceptable.

I request these options be presented to the City Council on Tuesday, March 13, 2012. Our

intention is to review these options and answer the Councils questions.

cc: John Sullivan


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FIREWORKS SERVICESBid Compilation Sheet

COMPANY JULY 4TH *

American Fireworks $20,000/perHudson, OH ($25,000/per)

Bay Fireworks $21,800/perFarmingdale, NY

Creative Pyrotechnics No BidMount Airy, MD

Dominion Fireworks, Inc. No BidPetersburg, VA

Fireworks Extravaganva $25,000/perRochelle Park, NJ

Pyrotecnico Fireworks $24,750/perNew Castle, PA

Rossi Fireworks No BidLoveland, OH

Zambelli Fireworks $28,750/perNew Castle, PA


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10 Request to Approve 5-Year Lease for Beach Tractors

Presented by: Joe Sobczak, General Services Director


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MEMORANDUM

DATE: March 8, 2012

TO: Rick Meehan, Interim City Manager/Mayor

FROM: Joe Sobczak, General Services Director

SUBJECT: Lease Beach Tractors

Ocean City has six beach tractors, whose sole purpose is to clean the beach. Two of themare eleven year-old Case tractors, the other four are four year-old New Hollands. Theaverage cost to service these tractors is $96,000/yr.

Public Works has requested to replace the two Case tractors in their fiscal 2013 budget ata net cost of $140,000.

John Van Fossen and myself along with one of the tractor operators met with the Hoober(Dealer) and Case (Mfr) reps. During this meeting a proposal to lease tractors to Ocean

City was presented by Case. They will supply Ocean City with six new tractors everyyear over a five year lease period for $16,000/tractor, $96,000/yr. These tractors willalways be within their warranty period, so Ocean City will not have to pay for anyservice or repairs, unless caused by the operator.

A trade in value of $330,000. will be given to Ocean City for the six tractors currentlyowned. This money will be used to pay the lease payment, so for the first three plusyears of the agreement, no monies will need to be paid. The fourth year lease payment

ill b $54 000 d h fif h $96 000 A h d f h l O Ci i h

ocean city council agenda for march 13, 2012

Documents