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Ontario Craft BrewersNew Member Application Forms

OCB Application Checklist for New Member

May 2018

Please include “completed” items with your application. Incomplete applications will not be considered, thereby delaying the process. Please confirm receipt of the packet items below and include all completed items with your application.

Please note: to mark a box as “checked”, simply double click on it and under “Default Value” select “Checked”.

In Packet Received

Completed and

ReturnedApplication Packet Checklist Application for membership, signed Consent for Data Provision and Release, signed TBS Data Release Consent, signed Contract Brewery in Planning Policy – also see Membership Info & Insights Member Code of Conduct

The OCB Brewing Philosophy – see Membership Info & Insights Membership Classifications (Types) & Definitions Policy -see Membership Info & Insights OCB Dues Structure & Sample Calculations – see Membership Info & Insights Quality Health & Safety – see below

QMS Guidelines -Reviewed – see Membership Info & Insights Copy of Current Manufacturing License Copy of current Excise LicensePresident’s signature on a blank sheet of white paper, no line *

*The President's signature will be used on the Brewing Philosophy Graphic artwork.

Please note that your regular dues will be calculated and invoiced annually.

Dues are calculated on a calendar basis and normally due in the following February.

Dues may be paid with post-dated cheques upon arrangement with accounting.

Dues will be forfeited if you leave at any time during the year.

Your application will be reviewed by our Technical Advisor for final approval by the Board.

Please type all your responses and return your completed packet as a word or PDF document by email to: [email protected]

May 2018

Brewery Membership ApplicationSection A — Applicant Information

Brewery Name: Phone:

Brewery Address: Fax:

City: Postal Code:

Main Email: Website:

President: President Cell:

President Email:

Marketing InformationOur beer is sold at: (check all that apply)

The Beer Store LCBO Grocery Onsite Retail Store Licensees / Restaurants Exporting to other Provinces in Canada: Yes No Exporting out of Canada: Yes No

Brewery Sales Volume Information NOTE: not production volume

Last Calendar our SALES volume was HL

Membership Classification (Type) applied for - refer to OCB Membership Classifications Policy in Membership Information & Insights document.

Voting Member ___ Contract Brewer in Planning ___ Brewpub ___

May 2018

ONTARIO CRAFT BREWERS®

Discover. The Difference.

Contract Brewing Questions: Based on the last calendar year.

1. Are you a HOST contract brewer now for other OCB members? YES___ NO __

2. If so, for which breweries are you brewing? ______________________________________

_________________________________________________________________________

3. What percentage of your overall production volume was brewed for these breweries ___%

4. Did any OCB members brew for you? YES ___ NO ___ If so which breweries? _______________________________________________________________________________

5. What percentage of your production was brewed for you by these OCB members? ____%

6. Are you a HOST contract brewer for any NON-OCB members? YES ___ NO____

7. If so for which breweries are you brewing? _______________________________________ _____________________________________________________________________________

8. What percentage or your overall production volume was brewed for these NON-OCB members? ____%

9. Did any NON-OCB breweries brew for you? YES ___ NO __ If so which breweries? _____________________________________________________________________

10. What percentage of you overall production volume was brewed by these NON-OCB brewers ___%

11. If you are a Contract Brewer in Planning, what is the expected operational date for your brewery?

____________________________

Section B — Agreements: By signing below you acknowledge you will abide by the following:

May 2018

Application for MembershipI hereby apply for membership in the Ontario Small Brewers Association (OCB) for the membership classification set out above.

Documents [Letters Patent and By-Laws]I agree to abide by the Constating Documents of the OCB, as amended from time to time.

Brewing PhilosophyI have read and agree to abide by the OCB’s Brewing Philosophy, as amended from time to time. See Membership Information & Insights document.

Brewery Profile DataI hereby agree to complete in a timely manner the “Brewery Membership Data” and “Brewery Marketing Info”, on the website, required by OCB from time to time and to update such data to ensure its accuracy from time to time.

Member Consent Regarding DataI have read and agree, and have signed the Member Consent Regarding Data, and the Notice of Data Release Consent forms.

Code of Conduct and Ingredient LabellingI agree to abide by the Code of Conduct and Ingredient Labelling as set forth by the Board of Directors, updated from time to time. See below.

Ongoing Quality Assurance ProgramI agree to have in place an ongoing Quality Assurance Program appropriate for my size brewery and consistent with all Government requirements. See below

Contract Brewers in PlanningI agree to abide by the OCB policies regarding Contract Brewing as it relates to qualification for OCB membership and hereby confirm that my plan is to have my brewery completed within two years and that if at the end of the second year, substantial progress has been made that the Board can allow an additional year for completion. Otherwise my membership is automatically revoked until the brewery has been completed.

Brewery Name Brewery President Signature

DateNote: Please return this signed sheet with your completed application.

May 2018

Member Consent Regarding Data

TO: Ontario Small Brewers Association Inc. (“OCB”)

As a Member of OCB and for good and valuable consideration, the undersigned hereby:

1. Agrees to provide OCB, via its website and any other process it implements from time to time, the confidential information required on the web-forms regarding production, employees, volumes, sales and other data as required by OCB from time to time (collectively, the “Brewery Membership Data”), and to keep such Brewery Membership Data current.

2. Agrees that all data referred to on the website as “Brewery Marketing Info” [including brand lists, tasting notes, and similar information] is submitted for public disclosure and may be used by OCB for purposes of OCB marketing and sales activities including web-site, advertising, public relations, and similar activities, and the undersigned will keep such Brewery Marketing Info current.

3. Consents to and authorizes OCB, either on its own behalf or through contracted third party agents, to collect the undersigned’s Brewery Membership Data, TBS flat files and LCBO and Grocery sales data (collectively, the “Member’s Data”) and combine such Member’s Data with similar data from other OCB members for aggregate production, employee, volume, sales and other data (the “Aggregate Data”) and to disclose and use such Aggregated Data for purposes of reporting to government, working with retailers on policies, calculating dues, and implementing other OCB Board directed business (which includes the provision of Aggregate Data to other OCB members).

4. Provides this Consent on the understanding that OCB shall use commercially reasonable efforts to ensure that: (a) Aggregate Data is combined and/or presented in a manner that reduces the ability to identify the Member’s Data; and (b) the Member’s Data remains confidential.

5. Agrees that all Aggregate Data, whether oral, written or otherwise, that is provided to the undersigned shall be treated as confidential information by the undersigned.

6. Acknowledges that any Member’s Data collected by OCB may be used by OCB for purposes of Aggregate Data from and after the collection of such Member’s Data by OCB, notwithstanding that the undersigned has either revoked this Consent (which revocation shall only apply to the collection of future Member’s Data) and/or terminated its membership in OCB.

Brewery President Name

Brewery President Signature Date

May 2018


Discover the Difference.

Notice of Data Release Consent

TO: The Beer Store (TBS)

AND TO: The Ontario Craft Brewers(OCB)

The undersigned hereby consents to the release to OCB [or as OCB may direct] by TBS of member data contained in flat files from time to time.

This consent shall be valid until such time as the undersigned notifies you in writing that it has been revoked.

Brewery Name Date

Brewery President Signature Brewery President Name

May 2018



On Site Report Template

On Site Report prepared by: Date:

Key Contact Information:

Name:

Address:

Phone:

Cell:

Email:

Brewing Executives:

President, Owner:

Other Owner(s):

Head Brewer/Technical

Financial Manager

Marketing Manager

Events/ Social Media, Public Relations Manager

Sales Manager

May 2018

Brewery Information, Employees, Vision, Highlights, and Beer Styles

Note: If you are a Brewery in Planning, please fill out the remainder of these forms for the brewery that you are intending to build. Where it is not applicable, please enter “N/A”.

Date Brewery opened:

Number of employees:

Background of Owners, Head Brewer and other key personnel:

Focus and vision of the brewery:

Highlights of the brewery since opening (exceptional events, community support, collaboration brewing, awards, etc…):

Core Beers / styles and brands:

Seasonal Beers / styles and brands:

May 2018

Raw Materials and Ingredients

Water Supply (source and treatment if any of water before brewing):

Water Management (description of any programs that are in place including effluent):

Malt Supply (sources, on site processing techniques, any unique varieties of barley/wheatmalts):

Do you purchase any Ontario Barley Malt? YES ___ NO___

If yes approximate volume ___________

Hops: From which countries do you source hops?

__________________ __________________ _______________

Do you use Ontario Hops?

If so approx. volume ________________________

Brewing Equipment

Brewing Equipment (description of brewing equipment):

Manufacturer: Brewhouse Size: hl

Two Vessel Combo Tanks: Yes NoMash Mixer / Lauter Tun Yes No Kettle / Hot Wort Tank Yes No

Four Vessel Brewhouse: Yes NoMash Mixer Yes NoLauter Tun Yes NoKettle Yes NoHot Wort Tank Yes No

Other: Yes No

Hot Water Tank: Yes No Size: hl

May 2018

Fermentation and Maturation (type and number of tanks):

Filtration (description of filtering equipment/process or identify if some or all beers are not filtered):

Do you use a centrifuge? Yes __ No___

Do you pasteurize your beer? Yes__ No__

Bright Beer Tanks (number and size of tanks):

Brief description of in-place cleaning system/philosophy:

Packaging Equipment

Packaging (size of kegs, growlers, cans, bottles):

Cans:

Bottles:

Growlers:

Kegs (please select all that apply): 20 L 30 L 50 L 58.6 L Other (please specify):

May 2018

Bottling Equipment:

Manufacturer:

Number of heads: Line Speed:

Canning Equipment (depalletizer, rinser, type of can filler etc.):

Manufacturer:

Number of heads: Line Speed:

Depalletizer Yes NoRinser Yes NoPalletizer Yes No

Kegging:

keg line manufacturer:

keg washer:

keg filler:

Brands

Core Brands:Brand Name(s) Style ABV IBU

Specialty or Seasonal Brands:Brand Name(s) Style ABV IBU

May 2018

A few examples of Community Involvement (local community events/festivals/fundraisers etc. in which you typically participate):

Please attach and label/number photos of the following areas of your brewery (in the same sequence shown below):

1. Exterior of the front/entrance of the brewery 2. Retail Store 3. Tasting Bar (if you have one) 4. Dining area (if you have one) 5. Hospitality- Event space (if you have one) 6. Malt Storage, Mill, and Transfers7. Brewhouse8. Fermenters9. Cold Storage Tanks (if you have them) 10. Bright Beer Tanks11. Filtration Equipment 12. Lab (if you have) 13. Keg equipment 14. Packaging equipment (bottling, canning, growlers or other)15. Packaged beer (can, bottle, carton)

A few examples of Community Involvement (local community events/festivals/fundraisers etc. in which you typically participate):

May 2018

Please attach and label/number photos of the following areas of your brewery (in the same sequence shown below):

16. Exterior of the front/entrance of the brewery 17. Retail Store 18. Tasting Bar (if you have one) 19. Dining area (if you have one) 20. Hospitality- Event space (if you have one) 21. Malt Storage, Mill, and Transfers22. Brewhouse23. Fermenters24. Cold Storage Tanks (if you have them) 25. Bright Beer Tanks26. Filtration Equipment 27. Lab (if you have) 28. Keg equipment 29. Packaging equipment (bottling, canning, growlers or other)30. Packaged beer (can, bottle, carton)

This On Site Report Template submitted by: ________________________________

Signature: ______________________________

Date: ___________________

May 2018

Ontario Craft Brewers Association Code of Conduct

Members of the Ontario Craft Brewers Association (“the Association”) agree, to the best of their ability, to:

1. Never denigrate the product or integrity of another brewer, regardless of whether the brewer is a Member of the Association;

2. Comply with all the legislation and regulations of the Ontario Government (AGCO and LCBO) and the By Laws of the Association related to the operation of their business including ingredient labelling and other By Laws as passed by the Association from time to time.

3. Wherever possible, support the policy positions of the Association in all public, government and other communications. If for some reason a Members finds themselves in public communication on an issue where their view is significantly different from the Association’s, then that member will:

a. Clearly identify the position as theirs and not that of the Association: and b. Wherever possible, restate the Association’s position:

4. Adhere to the principles of the Association’s Brewing Philosophy. 5. Continually endeavor to:

a. Make beer while respecting the environment and community around them: b. Minimize their carbon footprint: c. Improve their operations in an environmentally sustainable manner

6. To the best of their ability, help other Members with various technical, operating, and other issues, while always complying with relevant competition laws

7. As per the Member Consent Data form, provide relevant statistical data and other confidential information to the Association

8. In case of a dispute amongst members abide by the following protocol: a. First through discussions between individual brewers involved and the President of the Associationb. Second a joint meeting of brewers involved and the President of the Association c. If no resolution, and both parties agree, the President of the Association will appoint a mediator that all

parties will co-operate with fully. Costs of the mediator will be split evenly by each of the parties. d. If a mediator is not agreed to, the issue will be reviewed by the Board of the Association for resolution.

Decision of the Board will be final.

May 2018

Quality & Health & Safety

Application for membership to the Ontario Craft Brewers Association includes information regarding your awareness of quality assurance protocols and recommended equipment as well as your awareness of Ontario Occupational Health and Safety Act and regulations. As such please provide information that you have done the following three items:

1. Read the basic quality assurance guidelines as set out below Yes No

2. Read the basic guidelines on lab equipment as set out below Yes No

3. Acknowledgement you are familiar with the Ontario Occupational Health and Safety Act and Regulations including publication #11190 WHMIS Yes No

Have you received a CFIA visit to your brewery yet? Yes No

May 2018

Quality Assurance

Below is a list of recommended basic testing:

1. Testing for Specific Gravity Every batch/brew Cold wort at brewhouse Cold wort at fermenter once filled Recommended during fermentation

o Three times per day, ando End of fermentation

2. Routine Microbiological Testing Water Newly fermented beer Aged beer Filtered/bright beer Packaged beer

3. Frequently testing pH of Wort Fermented beer Bright beer Packaged beer

4. Point in the process for testing dissolved oxygen Every batch or every other batch Pre-filtration Post-filtration Packaged product

May 2018

Occupational Health & Safety

1. It is important to have a copy of the Ontario Occupational Health and Safety Act and

Regulations on site at your brewery.

2. It is important to have a copy of the regulations #111990 WHMIS on site at your brewery.

3. It is important to conduct update meetings to ensure staff at your brewery are in compliance

with Ontario Occupational Health and Safety Regulations

NOTE: If you do not have a copy of the Ontario Occupational Health and Safety Act you can order it online Ontario Ministry of Labour or through a Service Ontario Office.

NOTE: Copies of the regulations cannot be ordered but are available to download by going to: Labour.gov.on.ca

Health & safety

Laws-health & safety

Regulations made under the Occupational Health & Safety Act

Industrial Establishments R.R.O. 1990 – Reg. 851

I acknowledge I have read the above related to Quality Assurance and Occupational Health & Safety.

Name of person responsible: _____________________________

Signature: __________________________

Date: ______________________________

May 2018

Final Application Signature

Brewery Name Date

Brewery President Signature Brewery President Name (Please print)

Please provide an additional signature below for inclusion of your signature in OCB Brewing Philosophy

May 2018

