nov. 4 saline city council meeting agenda

8/14/2019 Nov. 4 Saline City Council meeting agenda

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Veteran's Rece tion at 7:00

PLEDGE OF ALLEGIANCE

SALINE CITY COUNCILREGULAR MEETING AT CITY HALL

MONDAY, NOVEMBER 4, 20137:30 P.M.

PRESENT: Mayor Marl _ Councilmembers: Bourgoin _ Girbach _ Peters _ Rhoads_ , Roth_ TerHaar _

STAFF PRESENT: City Manager Campbell_ , City Clerk Royal _, City Trea su rer Bennett _, Police ChiefHrinik_,Parks & Recreation Director Scrugg s_ , City Superintendent/Engineer Roubal_

OTHERS PRESENT:

MOVEDSECONDED

to approve the agenda as submitted I amended

MOVEDSECONDEDto excuse the absence of

PRESENTATIONSVeteran ' s Recognition and AppreciationGreen Thumb Awards

CITIZEN COMMENTS ON AGENDA ITEMS:

Under the Open Meetings Act, any Citizen may come forward at this time and make comment or questionon items that appear on this agenda. Comments will be limited to 3 minutes per person. Anyone who wouldlike to speak is requested, but not required, to state his /her name and address for the record.

CONSENT AGENDA (Items preceded by the letter C )

The following Consent Agenda will normally be adopted without di scuss ion , however, at the request of anyCitizen or Councilmember, any item may be removed from th e Consent Agenda for Council di scussion.

C-MINUTES To approve the minute s and sy nopsi s of the October 7 2013 Regular Meeting as submitted .

C-BILLS

c -13-170MAYO R

C-13-171

To approve the payment of bills consisting of 103 payees in the amount of $1,037 ,568.42 as submitt ed.

To approve nd adopt Ma yor Marl 's Procl amation of the month of November 2013 as National FamilyCaregivers Month in the City of Saline

To approve the appointment of William J . Roach Jr . to th e Saline Di strict Library board of Trustees for a

Saline City Coun cil Regu lar Meeting Monday, November4 , 2013 Page 1- Agend


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MOVEDSECONDEDTo approve the consent agenda as submitted/amended

NEW BUSINESS

13 -172BENNETT

13-173SCRUGGS

13-174HRINIK

13-175ROUBAL

13-176

UTILITY BILL PENAL TY INTERESTMOVEDSECONDEDTo adopt OR not adopt the Resolution regarding water and sewer late fees and to introduce an Ordinance tAmend Section 94-2 of the Saline City Code to Provide Clarification on Utility Billing Late Fees andInterest Charges.

ET HAN SAVAGE-EAGLE SCOUT PROJECTMOVEDSECONDEDTo approve OR not approve the Eagle Scout Project of Ethan Savage for creation of a trail map, trailmarkers, and two benches at Wilderness Park.

TRAFFIC CONTROL ORDERMOVEDSECONDEDTo adopt R not adopt Traffic Control Order# 2287 for the 100 block of South Ann Arbor Street, West siof the street, be designated No Parking Commercial Loading Zone 6:00 a.m. to 11 :00 a.m. and 1 00 p .m. t6 p.m., 30 Minute Limit.

WWTP IMPROVEMENTS PAYMENT #1MOVEDSECONDEDTo approve OR not approve Saline Wastewater Treatm ent Pl ant Improvements Contractor 's application foPayment # 1 n the amount of $280,734 3 0.

RAFFLE LICENSE - SALINE VARSITY BLUESMOVEDSECONDEDTo approve OR not approve the Raffle License request of the Saline Varsity Blues for two events, one inDecember and one in February.

DISCUSSION: Commiss ion, Committee , and Task Force reports from Counc ilmembers Reports an d Other Announcements Recommendation from H ealth Care Commi tte e Quarterly 2014 Strategic Plan Saw Grant Application Resolution

PUBLIC COMMENT:

Under the Open Meetings Act, an y Citizen may come forward at this time and make comment or question to CityCouncil. This public comment period will be limited to 3 minutes per person. Anyone who would like to speak isrequested, but not required, to state his/her name and address for the record .

Sa line City Co un cil Regular M ee ting Monday , November 4 , 20 13 Page 2 - Agen


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ALL SUCH OTHER BUSINESS TO COME BEFORE THE SALINE CITY COUNCIL

UPCOMING MEETINGS OF CITY COUNCIL:NOVEMBER 18 2013 REGULAR MEETING A T 7:30 p m .DECEMBER 2 2013 REGULAR MEETING A T 7:30 p.m.

CLOSED SES SION:

MOVEDSECONDEDTo conv ene into Closed Session to consider ma t erial exempt from discussion or disclosure by state or ederal statut e iparticular to discus s strategy connected with th e negotiation o f a collective bargaining a g ree ment. Th e City CouncilWILL reconvene to Regular Session at the conclusion o he Closed Session.

Roll Call Vote :Councilmember Rhoads_; Councilrnember TerHaar _ Councilmember Girbach_; CouncilmemberPeters _ Councilmember Roth_ ; Councilmember Bourgoin _ ; Mayor Marl _

Adjourned to Closed Session at p.m.

MOVEDSECONDEDTo end the Closed Session and return to the regula r open meeting.

Roll Call Vote:Councilmember Rhoads _ Councilmember TerHaar _ Councilmember Girbach_; CouncilmemberPeters _ ; Councilmember Roth_ ; Councilmember Bourgoin _ ; Mayor Marl _

Reconvened to Regular Session at p .m.

13-177 TEAMSTE RSLO CAL2 4AGRE EM ENTMOVEDSECONDEDTo ratify OR not ratify the tentative co llective bargaining agreement dated August 21 2013 between theTe am sters and the Ci ty of Saline as ratified by the Teamsters Local 214.

MO V EDSECONDEDTo adjourn at p.m.

Salin e Ci ty Counci l Re gular M eet ing Monda y November4 2 013 Page 3- Age n


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PLEDGE OF ALLEGIANCE

SALINE CITY COUNCILREGULAR MEETING AT CITY HALL

MONDAY, OCTOBER 21, 20137:30 P.M.

PRESENT: Mayor Marl, Councilmembers: Bourgoin, Girbach, Peters , Rhoads, Roth, TerHaar

STAFF PRESENT: City Manager Campbell, City C lerk Royal, City Treasurer Bennett, Business AmbassadorCorfman, City Superintendent/Engineer Roubal, City Attorney Smith

OTHERS PRESENT: B. Houghton, M . Hes s M. Lirones, B. Lane, R . Harri son, J. Hankamp , C. Czubko, J. Weaver, G.Driskell, B. Rubel, V. Cooperwasser, D. Elfrin g, L Longberry, D. Greb, Sgt. Helms, A. Bell

MOVED Bourgoin SECONDED PetersTo approve the agenda as amended.

CARRIED UNANIMOU

PRESENT TIONS

Rent sc hler Farm - Gretchen Drisk ellLinda Longberry s Re tirement Proclamation

CITIZEN COMMENTS ON AGENDA ITEMS:

Under the Open Meetings Act, any Citizen may come forward at this time and make comment or questionon items that appear on this age nda. Comments will be limited to 3 minutes per person. Anyone who wouldlike to speak is requested, but not required, to state his/her name and address for the record.

State Representative Gretchen Driskell addres sed C ity Council regarding MDOT, work at the four corners , walkability annon-motorized path s, unfortunately at this time monies are not available for these projects.

CONSENT AGENDA (Items preceded by the letter C )

The following Consent Agenda wil l normally be adopted without discussion , however , at the request of anyCitizen or Councilmember, any item may be removed from the C onsent Agenda for Counci l discus sion.

C-MINUTES To approve the minutes and synopsis of the October 7 20 13 Regular Meeting as submitted .

C-BILLS To approve the payment of bill s consisting of95 payees in the amount of $152,683.43 as submitted.

C-13-162 To approve the appointment of Karl Hatopp to the Saline District Library board of Trustees for two years.

C-13-169 To approve the temporary placing of lumin aries along N. Ann Arbor St and Michigan Avenue onNovember 9 , 2013.

MOVED Roth SECONDED TerHaarTo approve the consent agenda as amended.

CARRIED UNANIMOUS

Saline City Counc il Regular Meeting Monday , October 21, 2013 Pag e 1- Minute


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NEW BUSINESS

13-163

13-164

13-165

13-166

13-167

13-168

IFT APPLICATION FORM EVALUATIONMOVED Girbach SECONDED PetersTo acknowledge the memo dated October 16 , 2013 from Business Amba ssa dor Kathy Corfman .

CARRIED UNANIMOUS

WATER/SEWER RATE S STUDYMOVED Girbach SECONDED RhoadsTo pprove the proposal from Tetra Tech to complete an MDEQ Sewer use charge system and Water ratestudy at a cost of $19 ,900 and to uthorize the City Manager to sign acceptance of the October 15 , 2013written proposal.

CARRIED UNANIMOUS

CQC PROMOTE SALINE DESIGN TEAM LOGO REQUESTMOVED Rhoads SECONDED TerHaarTo acknowledge the memo dated October 15, 2013 from Cindy Czubko and to pprove the request to utilizethe SAL NE Logo.

CARRIED UNANIMOUS

CITY ATTORNEY CONTRACTMOVED TerHaar SECONDED Peter sTo pprove the General Legal Services Contract between the City of Saline and Dickinson Wright PLLC.and to uthorize the Mayor and City Clerk to sign the contract.

CARRIED UNANIMOUS

MOVED Rhoads SECONDED BourgoinTo pprove th Labor and Employment Legal Services Contract between the City of Saline and Clark HillPLC. and to utho r ize the Ma yor and City Clerk to sign the contract.

CARRIED UNANIMOUS

PROPOSED AMENDMENTS - FIRE DEPARTMENT PUBLIC HEARINGMOVED Peters SECONED RhoadsTo acknowledge and pprove receipt of the Amendment to the Saline Area Fire Department Agreement assubmitted by Attorney Jesse O Jack regarding revisions to Section 6(A) Saline Area Fire Board .

CARRIED UNANIMOUS

AUDIT REPORT FROM PLANTE MORAN FOR FISCAL YEAR ENDED JUNE 30, 2013MOVED Bourgoin SECONDED GirbachTo acknowledge the receipt of the Audit Report from Plante Moran for fi scal year ending June 30, 2013 thatwas presented at the October 7 2013 Council Meeting.

CARRIED UNANIMOUS

DISCUSSION: Arts Culture Committee - Council Member TerHaar Environmental Commission - Council Member Rhoads MML Economic Land Use Committee - Council Member Rhoads Small Busines s Luncheon Summit - Mayor Marl CQC SLI - Council Member Rhoads

Saline City Council Regular Meeting Monday, October 21, 2013 Page 2- Minute


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TIF A Monies for TIF A Projects Economic Development Articles

PUBLIC COMMENT:

Under the Open Meetings Act any Citizen may come forward at this time and make comment or question to CityCouncil. This public comment period will be limited to 3 minutes per person. Anyone who would like to speak isrequested but not required to state his/her name and address for the record.

ALL SUCH OTHER BUSINESS TO COME BEFORE THE SALINE CITY COUNCIL

UPCOMING MEETINGS OF CITY COUNCIL:NOVEMBER 4 2013 VETERAN S RECEPTION T 7:00 p m ND REGULAR MEETING T 7:30 p mNOVEMBER 18, 2013 REGULAR MEETING T 7:30 p

MOVED Girbach SECONDED TerHaarTo adjourn at 9:35 p.m .

Teresa Royal City Clerk Brian D . Marl Mayor

DA TE MIN UTES APPROVED:

Salin e City Counci l Regular Meeting Mond ay October 2 1 2013 Page 3- Minutes


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SALINE CITY COUNCILOCTOBER 21 2013

SYNOPSIS

The Regular meeting o the Saline City Council was called to order at 7:30 p.m. by Mayor Marlat Saline City Hall. The Mayor and six members o Council were present. There were sixteen

citizens present. The Pledge of Allegiance was recited. By unanimous vote of Council, theAgenda was approved as amended. There were two presentations. There was one citizencomment. The following Consent Agenda items were pproved by unanimous vote o Council:Council minutes and synopsis of the October 7 2013 regular meeting; payment o 95 payees inthe amount o 152,683.43; appointment to Saline District Library Board of Trustees; placing oluminaries for November 9 2013.New Business:Council unanimously voted to acknowledge the memo for the IFT Application Form Evaluation;Council unanimously voted to approve the Water/Sewer Rate Study; Council unanimouslyapproved the CQC Promote Saline Design Team Logo Request; Council unanimously approvedthe City Attorney Contract; Council unanimously approved the Proposed Amendments - FireDepartment Public Hearing; Council unanimously approved the Audit Report from Plante Moranfor Fiscal Year Ended June 30, 2013.

There were seven Discussion and/or Report items . There were no public comments.

Complete minutes may be reviewed during regular office hours at Saline City Hall, or on-line at:www.cityofsaline.org

Synopsis prepared by Teresa Royal, Saline City Clerk

DATE APPROVED:


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CITY OF SALINEWASHTENAW COUNTY, MICIDGAN

NATIONAL FAMILY CAREGIVERS MONTH

_-\3-\ 10

WHEREAS, Thanksgiving is the season where we pause to reflect on the many blessingsbestowed on us as a city and as individuals; and

WHEREAS, we are especial ly grateful for the profound love that is expressed through thesupport care and compassion that i s provided by family caregivers to our lovedones ; the chronically ill terminally ill elderly and frail young or those living witha disability ; and

WHEREAS, the need for family caregivers is growing and caregivers reflect family andcommunity life t its best and should be counted as one of our most importantnatural resources; and

WHEREAS, the blessings of medicine and technology have helped us live longer and as aresult persons with disabilities are enjoying longer lives and people over 8 are thefastest growing segment of our population; and

WHEREAS, family caregivers can be found in every city and town in America and it is verylikely that we all know at least one family caregiver and these everyday heroesamong us deserve our lasting gratitude and respect; and

WHEREAS, this month as we honor the many contributions that family caregiver s make to thequality of ife let us resolve to work through our community religious socialbusiness and other organizations to offer programs and services that will providecaregivers the support and encouragement they need to carry out their vitalresponsibilities;

NOW THEREFORE, E IT RESOLVED, that I Brian D . Marl Mayor of the City ofSaline on beha lf of he Saline City Council and citizens of Saline do herebyproclaim the month of November 2013 as National Family Caregivers Monthin the City of Saline and encourage all citizens to provide their family caregiversthe support and encouragement they need to carry out their vital responsibilities .

I hereby set my hand and seal thi sfourth day of November 2013.

Brian D . Marl MayorCity of Saline Michigan


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555 or th Maple Road Saline Michigan 48176ww.saline.lib.mi.us 734.429.5450

The Honorable Brian Marl MayorSaline City Hall100 Harris StSaline Ml 48176

Dear Mayor Marl and Members of Saline City Council:

\3 \ \ \

October 8 2013

I would like to be re-appointed to the Saline District Lib rary Board of Trustees foranother two year term to begin on December 1 2013 and expire on November30 2015 .

I was first appointed to the library board in 1989 and have found this experienceto be rewarding because the library is of great value to the community . I havebeen very fortunate to work with a good group of board member s and anexcellent caring staff. I would like the opportunity to continue serv ing on thelibrary board.

Thank you for your consideration .

~ Al l ~ J A ~ Y


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i

Todd Campbell, City Manager 16- \ . ~CITY OF SA LINE

WASHTENAW COUNTY, MICHIGAN

RESOLUTION REGARDING WATER AND SEWER LATE FEES

WHEREAS, Sec. 94-2 of the Saline City Code provides that billing for water and sewer charges sha ll be

made on or before the first day of the month quarterly , bimonthly, or monthly as determined from timeto time by resolution of the city council and shall be due and payable on the first day of the followingmonth; and

WHEREAS, if a utility cus tomer fails to pay a bill by its due date, Sec. 94-2 authorizes a penalty of 10% tobe added along with interest of three -fourths of one percent per month; and

WHEREAS, the City of Saline Policy states that all payments must be received at City Hall by the close ofbusiness to be considered timely payment . The City of Saline does not accept postmarks a s indicators oftimely payments. Electronic payments must be processed by 5:00 pm on the due date to be consideredtimely .

WHEREAS , the City Council desire s to provide additional clarification as to how th e late penalt y and

interest authorized by Sec . 94 -2 shall be impo se d.

NOW, THEREFORE, BE IT RESOLVED :

1. Water and sanitary sewer bills that are not paid by their due date i.e., received at City Hall by5 : p.m. on the due date) shall be subject to the following:

A. A late payment of 10 of the billed amount up to a maximum of 1,000 per oc currence .

B. Interest on the unpaid balance shall begin to accrue one month after th e due date of thepayment at the rate of 0.75 % per month or portion of a month that the bill remain s unpaid.

C. An administrative fee of 75.00 shall be added to any delinquent amount s tran sfe rred to thisCounty with delinquent property ta xe s.

2. Because c ircumstance s may exist that ma y pr event timely payment , each ut ility cu stomer wi ll beallowed one late penalty waiver ove r the life of an ac count. The original amount of th e bill must bepaid in full at the time when the waiver requ est is made. A waiver reque st should be sent by U.S.mail or hand delivered to the City Treasurer . Additional requests for a waiver shall not be ac ceptedby the Treasurer or the Saline City Council

Moved by Council e m b e r seconded by Council Member _ _ _ _ _ _ _ thatresolution be adopted.

YEAS :

NAYS :

ABSENT :

Brian Marl, Mayor

Ter ri Royal, City Clerk

GRA P DS 9999 8 1 88 30 8 580 v I


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CITYOF SALINEWASHTENAW COUNTY, MICHIGAN

AN ORDINANCETO AMEND SECTION 94 2 OF THE SALINECITYCODETO PROVIDECLARIFICATIONON UTILITY BILLINGLATE FEES AND INTEREST CHARGES

The City of Saline Ordains:

Section 1. Section 94 2 of the City of Saline Code of Ordinances is amended to read :

Sec. 94 2 Billing, when charges due; delinquency penalty .

a) Billing for water and sewer charges shall be made on or befo re the first day o fthe month quarterly, bimonthly, or monthly as determined from t ime to t ime by resolu t ion o fthe city council and shall be due and payable on the first city business day i e . a day on whichthe City Hall is open and staffed) of the following month , except on Saturday , Sunday, orholiday.

b) For all bills not paid when due, a late pay m ent fee, interest a nd an

administrative fee shall be added , as specified by resolution of the City Council.Section 2 . Effective Date . Th is ordinance shall become effect ive 20 days after it s adoption or upon

its publication, whichever occurs later.

MOVED by Council M e m b e r ~SECONDED by Coun cil Member _ _ hatthe foregoing Ordinance No . be adopted.

YEAS:

NAYS:

ABSENT:

ABSTAIN:

CERTIFICATION

Ordinance No. declared adopted at a regular meeting o f the Sal ine City Counci l held o n_ _, 2013, subject to the receipt of written acceptance of the Grantee filed with the City Clerk.

Brian Marl, Mayor

Terri Royal , City Clerk

Introduced : ~ 2013

dopted : 2 0 13

Published : ~ 2013

Effective : _ 2013

G RAPf D S 99998 1788 30843 2vl


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InterofficeMemorandum

TO: Saline City Council

\ 31866 Woodland Dr Saline Ml 48176

Phone: 734-429-3502 Fax: 734-429-5208www.city-saline.org/parks

FROM: Carla Scruggs, Parks and Recreation Director

DATE: October 28, 2013

SUBJECT: EAGLE SCOUT PROJECT AT WILDERNESS PARK

At the ir October 22, 2013 meeting, Saline Parks Commission unanimously approvedMotion 13-12 recommending to City Council to accept Ethan Savage s (Troop 446}Eagle Scout project plan for creation of a trail map, trail markers, and two benches atWilderness Park. See motion 13-12 below .

The Parks Commission supports Ethan s plan because it is well thought out and wouldresult in a much needed improvement to Wilderness Park. If approved by City Council,Ethan would begin the project immediately and work throughout winter (weather permitting}to complete the project by spring. He will do fundraising and find volunteers to assist him.

13-12 MOVED Borger SECONDED Bourgoin to recommend to City Council to accept EthanSavage s Eagle Scout project for creation of a trail map, trail markers, and two benches atWilderness Park. Motion carried unanimously, absent: Harris, Hohenberger .


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Ethan Savage Troop 6 Eagle Project Outline

Beneficiary: Saline Parks and Recreation

My project is on behalf of Saline Parks and Recreation. It is located at Wilderness Park, on Willis

road. There are three main portions to my project, the recreation of the trail map, the creation of 10new trail markers, and the creation of two new benches.

The map port ion of my projec t involves taking out the previous map, and creating a new one.

The old map is faded with age and is barely useable. I aim on creating a more resistant map , andupdating it with more of the trail s and pathways that run for it. The old map has three trails, colored

blue green and red . I shall be keeping this color scheme as well as labeling them respectively A B C.

This map will be done via a local graphic design artist, and printed by her.

After the map, the installation of new trail markers is to be done. The new trail markers will be 6

feet long , buried 42 inches in the ground, by an auger. There will be a 42 inch long by 8 inches wide

concrete foundation around each post. While it will not be supporting any weight this is necessary to

preserve their longevity. The location of the posts is posted on the map . Each post will be cut at a 45degree angle at the top of each post . Within each post will be the respective A B or C with a simple

arrow routed about X of an inch into the wood . After this I will use an oil primer to prime to wood.After this, an outdoors acrylic paint will be painte d in 4 layers in the color describing the trail, painted in

the ro uted lettering and arrow . Finally, an exterior varnish will be applied for more weatherproofing.Another installation will be done, 20 trail blazers will be installed, by nailing each marker into a mature

tree. These will be purchased online at Voss Signs.

The third portion is building two benches. I have included the bench plans in the binder. The

location for the two benches is listed in the map. The bench pieces will be cut using a handheld saw, andI will have the necessary holes drill ed using my father s aid and power drill. The assembly will be

handled by me and any volunteers t am able to recruit. The benches will then be installed by drilling 2

holes per bench, 42 inches deep and again 8 inch diameter concrete foundations.

Saline Parks and Recreation will be providing lit tle to no funding, however they have pledged

their support in donating needed tools, materials and supplies. Specifically food items have been

mentioned, as well as shovels, gloves and a vehicle for transportation . To begin the project I will need

The Park s Committee approval, as well as City Council s approval. After that I hope to begin

construction as soon as possible, and to drill the necessary 14 holes the following two weeks with

installation of the markers, and benches . The map can be completed a t any time, but will beginning the

process immediately.


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TO:

CC :

FROM :

DAT E:

RE :

Received By= - ~

Todd Campbell , City Manager

The ity o SalineSALINE POLICE DEPARTMENT

100 N. Harris Saline, MI 48176-1642Phone: 734) 429-7911 Fax: 734) 429-8307

Saline City Council

Todd Campbell , City Manager

Chief Larry Hrinik

Thursday , October 31, 2013

Traffic Order

13-\1 1

Tue Police Department received a complaint about the large delivery trucks parking in front of the newBenito 's Pizza store on South Ann Arbor Street. The new owners requested some action to correct this. Ihad several discussions with the owners of Mac's Arcadian Seafood , Brecon Grill , Mangiamo ItalianGrill , My Favorite Cafe; Maureen ' s Flowers and Waggles n Wiskers about a solution . Two of therestaurants compiled a list of delivery days and times . The majority of deliveries occurred outside thetimes I am recommending the City prohibit loading and unloading . All parties agreed that i f the Citycould limit the times for deliveries then the problem would be greatly minimized .

I am recommending a permanent traffic order be issued designating the loading zone in the 100 block ofS. Ann Arbor prohibiting deliveries from :00 am to 1:00 pm. Delivery vehicles which arrive duringthese times would be able to make their deliveries by parking on the west side of Waggles n Wiskers inparking lot #4 .

Traffic Order:

100 block of South Ann Arbor Street , west side of the street, from a point starting at the northernmostcurb cut out 90 feet south, be designated No Parking Commercial Loading Zone 6 :00 am to :00 amand 1 00 pm to 6:00 pm 30 Minute Limit

Attachments


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CITY OF SALINE

WASHTENAW COUNTY, MICHIGAN

TRAFFIC CONTROL ORDER

ORDER# 2287 DATE OF FILING: November 4, 2013

n accordance with Ordinance 619, Sec. 86-29 of the Saline City Code as amended , we havemade an investigation of traffic conditions on:

100 block of South Ann Arbor Street, west side of the street, from a point starting at thenorthernmost curb cut out 90 feet south, be designated No Parking Commercial Loading Zone6:00 am to :00 am and 1 00 pm to 6:00 pm 30 Minute Limit

ndent information

The following Traffic Control Order(s) is/are hereby rescinded 930,453,383,310

Date Received for Fi ling City Clerk

This is to certify that the City Council of the City of Saline, Michigan approved this order at ameeting held on November 4 , 2013.

cc: Department of Public WorksFire DepartmentPolice Department

City Clerk

L:\Police Dept. Files\TCOs\Permanent\Ann Arbor Street (N S)\TCO #2287 100 S nn Arbor Loading Zone.doc


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[ 'ft::)T E T R TECH

October 24. 2013

Mr. Gary Roubal , P.E.City SuperintendentCity o SalineI 00 N . Harris StreetSaline , MI 48176

Re: Saline Wastewater Treatment Plant ImprovementsC o ; ; t r a ~ t v i - spplkaiiun oi Paymt:ni i f 1

Dear Mr. Roubal:

\ ~ - \ 1 5

Please find enclosed the above referenced document. The application has been checked foraccuracy and is recommended for payment.

The project started later than planned due to issues surrounding the su bmittal o acceptableinsuranc e documents from the Contracto r. It was originally anticipated that work wouldbegin in July and be complete by mid November. Work actually began in September and is:: c heduled to be complete by the end o February (wea ther and deliveries permitting) . This iswel l within the 365 day contractual period. The project is approximately 7 complete .

The Contractor has been focusing on rep lac ing valves and the sludge pump s. It is currentlyanticipated that they wil l begin work in the digester tank next month.

There are several proposal reque sts currently und erway hich will result in a Change Order.These include the addition o piping in the digester tank , a change to the size o atransformer, a request for credit due to a proposed change in the abandoning o mixerequipment, and a few other minor changes.

We have not yet received a respon se from the Contractor o r m os t o the se items and areunable to provide costs at this time. Based on recent conversations we expect to have all othese documents within the next few days.

I hope you find this complete. Plea se feel free to co ntact me with any que st ions.

Sincere ly

: ; . ? '- r ; // .. 2 ; r e / /

Timothy W. ArdConstruction Manager

?I

P .\IER\12789\200-12789-13003 \ProjMgmt \C orr espondcn ce\Pay App lica tion I - I 0-24-13.docx 7 10 Avis On :e Ann Arbor, Ml 481081 734 665 6000 . i 734 2 13 3003 WV/ A .tetratech.co m


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CONTRACTOR'S APPLICATION FOR PAYMENT NO.

TITLE: Secretary I TreasurerONTRACTOR : Franklin Holwerda CompanyOWNER: City of Saline CONTRACT NO. : 200-12789-13003-S-lSubstantial Completion Date: F inal Completion Date:

Milestone Comp letion Date:

Application is made for payment for the Work shown below, accomplished through the da te of

1. Original Contract Sum $ 1,276 ,000.00

2. Net Change by Change Order $

3. Current Contract (line 1 l ine 2) $ 1,276,000.00

4. Work Comp lete (from summary sheet) 7.04% $ 89,775 .005 Stored Materials (from summary sheet, if applicable) $ 222 , 152.00

6 . Less 10% Retainage $ 8,977.50

7. Less 10% Retainage - Stored Materials $ 22 ,2 15 2 08 Total Retainage ((line 6 + 7) $ 31 , 192 .70

9. Amount Due to Date (line 4+5-8) $ 280,734.30

10. Less Previous Payments (from summary sheet) $

11. Amount Due This Applicat ion (line9-10) $ 280 ,734.30

CONTRACTOR's Certification:

9 3 13

The under signed CONTRACTOR certifies that: (1) all previou s progress payments received from OWNER on account ofWork done under the Contract referred to above have been applied to discharge in full all obligations of CONTRACTORincurred in connection with Work covered by prior Application s for Payment ; (2) title to all Work , materials and equipmentincorporated in said Work or otherwise lis ted in or covered by this Application for Payment will pas s to OWN ER at tim e ofpayment free and clear of all liens, claims, security interest and encumbrances (except such as are covered by Bondacceptable to OWNER indemnifying OWNER against any such lien, claim , security interest or encumbrance); and (3) allWork covered by this Application for Payment is in accordance with the Contract Documents and not defective as that termis defin ed in the Contract Docum ents.

ATTACHMENTS TO THIS CERTIFICATION:__ _ Summary Sheet

OtherChange Order Summa )

Change Order Summary

_ _ Stored MateriaJ Summary

No. Date Additions Deductions

Subtotals . $ - $ -Total Change in Contract

Price $ -


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W STEW TER REH B PROGRESS PHOTOSOctober 30 201

Franklin Holwerda ompany Office Trailer Project Supt. Jim Gray and new Boiler

7 new valves for septage tank Welding digester piping im y new Heat Exchanger

2 new sludge pumps and valves New digester control panel


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Saline Varsity BluesNon-profit ID 55-0802523

Dear Mayor Marl and Saline City Council Members ,

We, the Board of Directors of Saline Varsity Blues, are requesting approval in seeking atemporary gaming license/permit for two specific raffles targeted towards the Varsity Blues HighSchool cast Tour costs.

Saline Varsity Blues is a non-profit show choir of three casts (Kids Cast, Cast and VarsityCast) of students from grades 3-12. The entire cast puts on two spectacular shows for the SalineCommunity , one large production in July, and a smaller show in December. The high schoolcast also creates and performs a Summer Tour, and are afforded the opportunity to not onlyperform in national venues, more importantly they attend workshops given y professionalperformers.

o offset the costs of Summer Tour , we would like to hold two raffles for $1000 gi t cards .Raffle tickets will be sold by parents, and any proceeds made for students will go directly to theirindividual Summer Tour account. This is NOT a fundraiser for the general fund, but specificallyfor Summer Tour .

The first raffle sales will begin December 1 2013 and will be drawn during intermission of hewinter show being performed in the Saline Middle School auditorium, on December 13, 2013 .The second raffie sales will begin February 1 2014 and will be drawn February 13, 2014 duringa varsity rehearsal at Liberty School.

We appreciate the Saline City Council's time, and hope to obtain your support in our fundraisingefforts . Please contact me (734-255-2617 or ajscarlett@comcast .net ) with any questions orconcerns .


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1' Charitable Gam ing Divisionc/o AccountingBox 30023, Lansing, Ml 48909OVERN IGHT DELIVERY:

R FFLE LICENSE

PPLIC TIONFor Bur eau Us e Only

_ ..... 101 E. Hillsdale , Lansing , Ml 48933517) 335-5780LOTT RYwww.michigan.gov/cg

QuALIFIcATI0N

INF0RMATI

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sI

AL LOW 4 WEEKS FOR PROCESSING.PLEASE PRINT OR TYPE IN BLUE OR BLACK INK.

1. Organization Name

v ~ l S . . i o \ v e ~2. Organization ID Number or Last

So \\ NLicense Number Issued

3. Organization Address 55 ogod5d3City

S- i V -.L- IS t a t e \ \

I Z l ~ o i\ { lp c W0 t s ~ t e N4. Has your organization ever rece ived a license such as bingo, millionaire party , raffle, charity game ticket , or numeral game?

Yes - Complete application and submit with the appro priate fee.

D N o Please follow the instructions on the qualification gu ideline. If a guideline was not included or you do not understand ii, contact our office at517) 335-1159 to inquire as to what documentation must be submitted to qualify for licensin g.

5. Is your organization a candidate committee, pol itical committee, po litica l 6. Has your organization received contributions or made expenditu res ofparty committee, ballot question committee, in dependent committee or 500 or more in the la st calendar year for the purpose of influencing o rany other committee as defined by, and organized pursuant to, the attempting to influence the action of voters for or against the nominationMichigan Campaign Finance Act 388 of the Public Acts of 1976, as or elect ion of a candidate, or the qualification , passage, or defeat of aamended, being sections 169.201 to 169.282 of the Michigan Compiled ballot questio n?Laws? ~ N o l f NoYes D Yes

7 . Provide name, title , home address , and telephone numbers for the PRINCIPAL OFFICER . e.g., president , gra nd knight , worthy ma tron , etc ., and the vicepres ide nt or equivalent and one other officer of the organization. SIGNATURE OF PRINCIPAL OFFICER REQUIRED - OR - signatures of the vicepresident or equivalent and one other officer. NOTE: Executive director signature not acce pt able .

Name and Title Street , City, State , ZIP Code Te lephone Numbers

Day

73 -< ) 5l/ /J - a Zvl /Evening

Date

w i ~ t 3- O R -

G Name and Title Street, City, State , ZIP Code Te lephone Numbers

N~ Vice r ~ l l ~ n tFrt Ou

Z?-L{ \ a ~ v

So-.- \\.-w l ~ l

Day

( ? t 3 ) q utl - Z3 9 ITitle \ t . V r l s dt-0-r

(S)

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Da te

Street, City, State, ZIP Code Telephone Numbers

Other.5 ec.rl r

Day

77., -[ ) . . S S - d- LJ I 743Title Even ing

Date

By s1gn i above;- RT IFY that I am at least 18 yea rs of age, the organization applying is a NONPROF IT organizat ion, I have exam ined this applicationand there is no misrepresentation or falsificat ion in the information stated or attached, and the facts underlying our original qualification status remainunchanged. I FUR THER CERTIFY that I am aware that fal se or misleading statements will be cause for rejectio n of this application or revocation of theright to obtain any future licenses and I AM AWARE OF AND AGREE TO the conditions of Act 382 of the Public Acts of 1972, as amended, and the rulesand d irectives of the Michigan Bureau of State Lottery.

PL E S E COMP LET E THE B CK P GE OF THIS PPLIC T IO NPL E S E M KE COP Y O F THE CO MP LE TE D PPLIC TION F OR YOUR R E CORDS

I COMPLETIO N: Requ ired for licensure.

PEN ALTY: No icense will be issued.Authority : Act 3B2 o r the Pub lic Ac ts or 197 2, as amended . BSL-CG -1655 (R02 /02)


24/45

RAFFlE

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T

IcKET

INF0RMATI

0N

8. on tkon

r i \ SrP-r\etf /?41 u ~ l t i .s9. Raffle Location (building name, if a ny)

. . : > ~ \f l_ dd le h o )S tree t Adl:lress Whe re License Sh ould B e a i l ~ J St re et Address

12d .-Oln W . 6enA.L 7110 l) _ ./ Jll.City _

(N_ \ i t 1 _ S t a f v t l1

~ i 7 l . P City 5 t


25/45

Promote A Vibrant owntownOn-GoingSupport & Partner with SMS (Kathy Corfman, BA)Status (Quarterly Reporting): Ongoing

Ma s todon Mayhem, Summer Mu sic Series , Naming Contestfor Leather bucket Alley

DPW actions : assis ted with garbage can painting /

prov ided t raffic control for arch insta llation

Increase Store Fronts (SMS & Kathy Corfman, BA)Status (Quarterly Reporting) : Benitos Uptown, Detro it Hot Dog

Increase Community Policing (Chief Hrinik)

Status (Quarterly Reporting) : July 43 foot patrols downtown

Aug 45 foot patrols downtown

Sept 48 foot patrols downtownTotal 1 36 foot patrols

Key Performance Indicator - KPI: Visibility and Activity of People in Area

o f businesses, dollar ( ) value of investments

- Value of building permits Bu ilding & Engineering Dept . /

Kathy Corfman,BA)

Status / Amount (Quarternly Report ing): The Building Department issued a Cert ificate of

Occupancy for Detroit Dog Company, Linden

Square Assisted Living and Norgren.Fees totaled 290.

Maintian Financial StabilityOn-GoingEvaluate benefits of assessment vs ta x increaseStatus: complete

Negotiate Effective Labor Contract s (Todd Campbell, CM)

Status (Quarterly Reporting) : POL( : Sergeants & Patrol / Dispatch new CBAs - completed .Collective Bargaining committees have reached a tentativeagreement - ra t ification in process .

Create sponsor ship and volunteer opportunities to eliminate

cuts, raise money (Todd Campbell , CM)Status (Quarterly Reporting) : Donat ion of 3 1 ,695 from Mullick Foundat ion for in-car

cameras for police dept

Processed Energy Optimi z ation rebate. 7,365 e xpected in


26/45

September

Review Fees Regularly (Gary Roubal , To be completed - annually in February.

Status (Quarterly Reporting):Key Performance Indicator - KPI: 15 -20 at 5 years 7 -10 year oneOver -all Revenue : l 0 @ 5 years (fees, EVIP funds, grants, etc .)(Mickie Jo Bennett, CT/ G a r y Roubal, CE

Status (Quarterly Reporting):

On-Going

FYl 3 audited General Fund Unassigned Fund Balance 15 . 23increase of 1.59 from FY l 2 - Overall Decrease of 198,000 in

Expenses FY 14 Budget included 7 5 mill increase

Building Community Spirit & Civic Engagement

Use event s and work with non-profits to recruit more volunteers

(Todd Campbell, CM/Justine Mira, AA)Status (Quarterly Reporting) :

Note : Develop a volunteer fair (SMS / City staff)Committee members: Terri Royal, Bob Rosenburger, Joe r m~ f

J. Mira. First organizational meeting to take place in October

Continue to support Saline Leadership Institute (Todd Campbell,CM)

Status (Quarterly Report): No change

Promote and recognize the increased use of social media(Chris Shonk, IT Weekly E New-s Letter- Saline Scene, Request Department

Status (Quarterly Reporting): information for Status Updates

ProjectGive volunteers short term meaningful tasks (City staff)

Status (Quarterly Reporting) : No change

Key Performance Indicator - KPI: of volunteers or work performed

attendance of volunteers a t events, new volunteers (Justine Mira, AA)Note: contact Celtic Festival, Summerfest, Oktoberfest, Winterfest,

Summer Music Series, other events to determine of volunteersannually . Also, contact Rec Center f o r of volunteers for events on a

quarterly basis.Status (Quarterly Reporting) : Winterfest - 20 volun teers

Summer Music Series - 90 volunteers


27/45

Oktoberfest - 7 6 volunteers

Summerfest - 15 volunteers

Rec Center - 61 volunteers

Celtic Festival - 75 volunteers

Improve Communication

On-GoingOn-line reporting of complaints Chris Shonk, IT Depts/SeeClikFix)

Status Quaterly Reporting} : SeeClickFix launched in October 2013/beginning of

2nd Quarter

ProjectsConduct Open Forums/Town Hall Meetings - inform, engage, sense

needs/priorities and create vision City Council/City staff)

Status Quarterly Reporting}: Revenue Enhancement Townhall Meetings, Common Sence

and Coffee with the Mayor

Create a survey box and process on website to solicit feedback,

engagement, priorities, needs Chris Shonk, IT

Status Quarterly Reporting) : N A for this quarter - City Hall Virtual Bulletin Boord

Initiate specific task forces of government and community leaders

City Council / City staff)

Status Quarterly Reporting}: Rec Center Task Force, Residential Support Services,

TIFA/LDFA

ey Performance Indicator - KPI: Participation Engagement: reduction inreports/on-line complaints, knowledge of community - wide citizen

preferences City staff)

Status Quarterly Repo rting}: On-Going

e A Sustainable City

ProjectsModify building perm it applications to track green projects

Tillman Taylor , Bl/Gary Roubal, CE

Status Quarterly Reporting}: converted 1 22 streetlights to LED.


28/45

City staff to utilize boards & commissions as possible resources toassist with variou s City projects/initiatives (Depts)Status (Quarterly Reporting): City staff working with LDFA/TIFA Task Force current ly / staff

working with Planning Commission: l sign or d inace revision& 2) medical mari juana ordinanceSpecial Projects worked

with Assessing/Treasurers office to streamline IFTCity staff working with Environmental Commission to review

proposed yr. extension to current solid waste contract with

Waste Management

Improve ease of process for green pojects ?)

Status (Quarterly Reporting} :

Key Performance Indicator KPI: of public and or private projects(Building & Engineering Dept)Status (Quarterly Reporting) : Two to t a l projects :

add second floor bathroom/roof tear off re p lace roof

$ 15,000 value $0 value

Enhance Quality of LifeOn GoingGenerate money to provide more thing s to do and event s (City staff)Status (Quarterly Reporting) : No changes

Cultivate private partnerships to help as sponsors (Carla Scruggs, PRO)Status (Quarterly Reporting} : No changes

Continue gro wth of non -motori z ed pathways (Jeff Fordice, DPWD /

Carla Scruggs , PRD)Status (Quarterly Reporting) : Getting estimate to repave path along cemetery/mich ave

Sidewalk survey

New Sa lt Springs Park

Market and communicate Seline' s standing / ranking best city

awards / comparisons (Promote Saline Initiative / City staff SMS/SACC)Status (Quarterly Reporting): l 0-year tree city usa .

Promote Sa line Initiative On-Goi ng

Key Performance Indicator KPI: Residen tial Sales days o marketof sales / new home s (Catherine Scull, CA)



29/45

Residential ~ a y son Market July through September 2013

Municipality Avg. DOM No. of Sales

Saline City S 48Pittsfield Twp SS 168Ann Arbor City 56 498Ypsilanti City 58 56Milan City 68 28

I ity of SalineJuly 5S

August S9September 47

On Going Upgrade InfrastructureMonitor/ assess street inventory to keep priority ranking

(Jeff Fordice, DPWD Gary Roubal, CE

Status (Quarterly Reporting): SAW grant

Annual PASER rating to be performed in September

Target areas that will help expansion (City staff)


Projects

Upgrade WWTP - repair buildings/remove decommissioned equipment

(Bob Scull, WWTP WTPs)

Status (Quaterly Reporting): In Progress

Target dwindling eoncomic development funds toward essential items

(City staff TIFA/EDC)

Status (Quarterly Reporting): LDFA/TIFA Task Force currently reviewing

Explore new funding options for infrastructure (City staff)

Status (Quarterly Reporting): On -Going/

S2 Grant and Low Cost Loan . Saw Grant, Metro Act Funds

Review of use

Identify weak points in the system to be able to pinpoint where to put


30/45

resources (City staff)

Status (Quarterly Reporting) : On -Going

Key Performance Indicator KPI : Update annual IP Budget and City is

attract ive to its citizens, visitors and businesses (Mickie Jo Bennett, CT/

Gory Roubol, CE / Jeff Fordice,DPWD / Bob Scull, WWTP WTPs/CorloScruggs, PRO

Status (Quarterly Reporting): CIP Being reviewed in process with Rate Analsysis2nd Quarter

DPW repaired 3 catch basins and two broken storm sewers

this quarter.

Saline Main Street conducted o recent survey and the results

showed fo lks felt the downtown was well maintained and

clean

Intensify Economic Development OpportunitiesOn GoingDecrease # of vacant store fronts (Todd Campbell, C M /Kathy Corfman, BA

Statu s (Quarterly Reporting) : Benites Uptown and Detroit Hot Dog

Support & partner with SMS, SACC, City Econ Dev Board s & SPARK toimplement the Saline: Focus on Success econ dev strategy

(Kathy Corfman, BA/Todd Campbell,CM)


Projects

created Business Ambassador position/conducted industrialbus iness summit. Special Projects is reviewing current IFT

Evaluation Guide lines; IFT Rehabi ltatio n Research underway

Support SMS in outreach with business owners to determine why they

come to Saline, what is holding them bock from expansion and

facilitate networking (Kathy Corfman, BA/ Todd Compbell,CM)

Status (Quoterly Reporting): Small Business Summit in 2nd quarter - staff to conduct survey

Review current sign ordinance to understand impacts on bus iness

(Gory Roubal, CE

Status (Quarterly Reporting): In Progress

ey Performance Indicator KPI : Diversified economic base expans ion(Kathy Corfman, BA/ Todd Campbell, CM)

Status (Quarterly Reporting): Flatout is expanding their business; Robison-Bohnmille r


31/45

uneral Home s adding a parking lot engaged two realtors

for the Karpen sky property


32/45

Th e CITY of S LINEBuilding Engineering Planning

Zoning Code Enforcement100 North Harr is St r ee t Saline M 48176 -164 2

www.cityofsaline.org www.besaline .com

7 c7

To : Mayor Brian D. Marl and Saline City Council

From : Gary Roubal, City Supt./Engineer

Date : October 31, 2013

: SAW GRANTAPPLICATONRESO LUTION

Rec/Rev by _ : : : : =Tod d J . Campbell, Ci1y Manager

O n Sep tember 30, 2013 the City Counci l approved the engagement of Te t ra Tech professional servicesto determine the work scope and elements to assemble and submit a SAW G rant Application to theDEQ . An appro ved SAW Grant would allow the city to establish an Asset Management Program (AMP forthe WWTP, sanitary sewer system, and storm water sewer system. The grant would reimburse the city upto 90 of the expenditures for de v e loping the AMP.

On October 30 , 20 13 SAW Program Team members met with Brian Rubel and Vic Cooperwasser of TetraTech to re view their draft of the 64 -page application and th e proposed expectations of the programdevelopment. The one-hour meeting was very productive and staff decided that a summary of theprogram needed to be provided to Council prior to their meeting on November 18 , 2013 , and wouldbe put on the November 4, 2013 meeting agenda as a discussion item.

Brian Rubel pro vided the attached lette r which outlines the five categories of the 'Sco pe of Work ', withsub c ategor ies to explain the major components within each category .

ANTICIPATEDCO UNCILACTION ON NOVEMBER18 , 2013 :

The action item on the agenda will request that the City Council approve a Resolution that wouldestablish three milestone items in the Grant proce ss:

1 Set the estimated dollar amount o f the Grant Reques t

2 . Designate City Manager Todd Campbell as the Authorized Project Representative for the city

3. Allow for completion and submittal of th e full Grant Application to the DEQ in order to meet critica ldeadlines

A representative of Tetra Tech will attend the November 18, 2013 meeting to present and explain theintegral contents of the grant application.

Please feel free to contact m e by e -mail or by phone - 429 -8296 ext. 2222 if you ha ve any questions

related to the grant e lements or the anti cip ated act ion.

Building Permits & Inspections734.429 .8296 ext. 2223

Engineering , Planning , Zoning734.429 .8296 ext. 2222


33/45

October 31, 2013

Mr. Todd Campbell

City Manager

City of Saline

100 N. Harris Street

Saline, Ml

RE: Stormwater, Asset Management, and Wastewater SAW) Scope of Services

Dear Mr. Campbell;

The City of Saline is interested in preparing an asset management program for its storm sewer and

wastewater system. An asset management program for each system will allow a community to

understand the condition of its stormwater and wastewater systems and plan for maintenance, capital,and revenue needs. The Michigan D e partment of Environmental Qual ity has develope d a grant program

to assist communities in implementing these plans . This proposal outlines a scope of services for

comp leting asset management plans for Sa line.

S OPE OF WORK

We have broken our proposal into the collection systems (storm sewer and sanitary sewer) and the

wastewater treatment plant. Within eac h of th ese categories we have outlined our scope of work using

the following five categories of asset management outlined in the MDEQ s SAW application:

1 Asset Inventory and Condition Assessment

2. Level of Service

3. Criticality of Asse ts

4. O M Strategy/ Revenue Structure5. Long-Term Funding/Capital Improvement Planning

1 sset Inventory


34/45

We understand the City of Saline has an existing geographic in format ion system th t is populated

with infrastructure elements but lacks data on materials and elevations th t is needed for a

complete asset management plan.

l . Collection System (storm sewer and sanitary sewer)

Field Survey

A field survey will be conducted to determine the horizontal and vertical coordinates of each catchbasin, manhole and pump station in the system . We have estimated approximately 3,250

manholes/catch basins will be surveyed.

Manhole and Pipe Inventory

We wil l visit each of the City s 1,630 manholes to measure pipe sizes inverts (measure down fromrim) and to determine the manhole construction materials. We will also ident ify any critical

maintenance issues we run across and report the m to you.

As-Built Records

Tetra Tech will import into the GIS scanned images of as-built collection system records provided by

the City of Saline. Many communities find these records invaluable in understanding the

construction of the sewer and more precise information on its location relative to easements, rightsof-ways and other utilities.

. Wastewater Treatment

For the wastewater tre tment plant, we will meet with staff to compile a comprehensive list of allassets at the facility . Our budget is based on evaluating approximately 80 major assets.

ondition ssessment

le Collection System


35/45

Pipe and Manhole Condition

We will subcontract for the televising o f approximate ly 90,000 feet of sewer. This will encompassapproximately 38,000 feet of storm sewer and 52,000 feet of sanitary sewer. This quantity will

inspect the older portion o f the City and cons ists of approximately 50 of the total system footage.

Inspection results will be recorded using Pipeline Assessment Certif ication Protocol (PACP)procedures. In accordance with the SAW grant rules, no sewers newer than 20 years will be

inspected. .

Sewers will be rated using PACP guidelines. A condition of each manhole will also be determinedusing Manhole Assessment and Certification Protocol (MACP) methodology.

Pump Station Evaluation

Each of Saline's seven pump stations wil l be visited and the condi tion visually inspected. Pump

stations will be assigned condition codes using, Asset Management Plan Workbook for WaterUtilities, as listed on the MDEQ asset management web page .

ld . Wastewater Treatment

From the inventory list prepared above, Tetra Tech will prepare a condition evaluation of the WWTPassets. Tetra Tech will review operation records and ages of equipment to derive our evaluation ofthe remaining useful life of each asset . Wastewater assets wil l be assigned condition codes using,Asset Management Plan Workbook for Water Utilities, as listed on the MDEQ asset management

web page.

l e . Software

Tetra Tech will meet with the City to review asset management plan (AMP) software compatible

with the City's GIS. These software packages allow the O M data to be recorded and used togenerate work orders . This meeting will review the pros and cons of the various packages (such asCityworks, Cartegraph and Lucitity) and determine if the re is value to purchase this software . Wehave included an allowance o f $85,000 in our proposal to purchase this software. Additionally, we

have time budgeted to populate this software and train the City in its use .


36/45

lf Metering/Modeling

Storm Sewer System

The City of Saline has concerns regarding the capacity of older portions of its storm sewer system .

Tetra Tech will create a compu ter model of the central porti on of the City s storm sewer system

using lnfoSWMM or alternate software th t uses EPA s SWMM routine. The model will be

constructed from the gathered system data and GIS network created in the above tasks .

The model will simulate rain storms (perhaps the 10-year storm) and reveal where deficiencies existth t may contribute to surface flooding. Alternatives to control the observed flooding wil l be

developed along with initial cost opinions. No w ter quality modeling is proposed t this stage, but

the suggested model would allow th t feature to be added t a later time. As most stormwater

models are not calibrated, no flow monitoring is proposed at this time .

Sanitary Sewer System

The City of Saline is growing concerned regarding wet weather flows. Much of Saline is older andwet weather flow increases are common with older sanitary sewer systems.

This project would be initiated with a flow monitoring program to assess wet we ther flows. Our

proposal includes providing up to eight meters for a 4-month monitoring program. We will also

provide two recording rain gauges during this time. Tetra Tech will install and service the meterstwic e per month during the monitoring program .

Using this data, Tetra Tech will prepare a calibrated model of the sanitary sewer system. The sameSWMM-based model used in the storm sewer system will be used for the sanitary sewer system.

The model will replicate conditions for the MDEQ s 25-year, 24-hour design storm for sanitary sewersystems and ident ify any capacity deficiencies th t may need to be addressed. Alternatives to

co ntrol the wet we ther will also be developed.

The results of this analysis will be summarized in a report.

2 Level of Service

Le ve l of service involves setting service goals for the utility such as design storm used to evaluate the

storm sewer system. A meeting will be held to review goals within the City staff. Additionally , input will

be sought from the public regarding their expectations and needs for both stormw ter drainage and

wastewater service. For this reason, Tetra Tech will lead a public engagement program to educate

sewer users on wastewate r and sewer policy and solicit comments regarding the stormw ter system,

wastewater system and developing asset management plan. We propose to attend two public

meetings and prepare handouts and webpages for the City s use.


37/45

Tetra Tech will assist in enhancing the City s sewer use ordinance. In particular , we will research meansto strengthen the City s existing auth ority to control fats, oils, and grease contributed to the sewersystem. The City is also concerned with industrial contributions and their impact on the WWTP. The

industrial pretreatment ordinance will be updated by per forming headworks loading calculations and

determining the allowable local limits.

3 Criticality o f Assets

3a Condition Rating

We will develop a condition rating for each asset based on the asset data collected , visual inspections ,

and information provided by Saline st aff .

3b. Probability and Consequenceof

Failure Ratings

The condition rating , combined with other factors such as performance, reliability and parts

availabili ty, will be used to determine a probability of failure. Additionally, a consequence of failure

rating will be determined for each asset. The probability of failure rating will be combined with the

consequence of failure rating to determine a business risk exposure rating. Asset redundancy will alsobe reviewed and applied to the criticality rating if applicable.

We will work with City staf f to select a software tool to use to assist with these calculations. This mayeither be public domain software such as CU PSS or commercially licensed software purchased from the

grant s software allowance .

3c . Prioritization

The business risk exposure rating will be used along with the probability/consequence of failure

rating s will be used to develop a prior ity list for all assets.

4. O M Strategy/Revenue Structure

4a . O M Strategies

Tetra Tech will provide a review and recommendation regarding Saline s operation and maintenance

strategy for the collection system, pump stations and wastewater assets. The review will entail :

o Existing practices

o Record keeping


38/45

o Revisions to the current practices (frequency or new practice) based on condition and

criticality of the assets

4b . Revenue Structure

Tetra Tech will prepare a rate analysis for the wastewater utility. Pr e liminary annual equipment

model to evaluate potential rate impacts. We will review the poten tial rate impacts and receive the

City s comments. A final rate study report and tables will be prepared and delivered to the City.

5. Long Term Funding/Capital Improvement Planning/Project Management/Report

Sa Capital Improvement Plan

A cost opinion and targeted completion date will be developed for each needed improvement . Presentworth calculations may be performed for improvements of differ ing service lives. Ratings and schedules

for improvements will be reworked based on rate impacts. We will review the oolpert 10 tool with

City staff as one method to develop this plan.

Sb Asset Management Plan Report

An asset management report will be compiled for the completed repo rt . Tetra Tech will prepare tendraft copies of these reports and present to the City for review. We will attend a meeting to review the

report and receive comments. Tetra Tech will receive all City comments and transmit the completedplan to the MDEQ Tetra Tech will respond to any MDEQW comment and prepare the final plan. Ten

copies of the final asset management plan will be prepared and delivered to the City. Tetra Tech will

attend one meeting with the Saline City Council to present the completed plan.

Sc Project Management

Throughout the project , Tetra Tech will attend a monthly meeting with the City to review our progress .

ritten monthly reports will be submitted.

S HEDULE

We anticipate the work outlined in this proposal will take approximately two years to complete . A firm

schedu le will be prepared and reviewed with the City upon pro ject initiation .


39/45

SSUMPTIONS

City sta ff will gather necessary utility financial data for th rate study

Excavation to locate buried manholes will not be conducted

City crews will clean the sewers ahead of televising and seek reimbursement for this cost

through the force account portion of the grant

COMPENS TION

Compensation will be based on our standard hourly rates plus reimbursable expenses multiplied by 1 1

Our standard terms and conditions are attached and considered part of this proposal. This fee is valid ifthe proposal is accepted within 120 days of the date of this proposal.

Our fee can be derived from the fol lowing tasks:

T SK STORMW TER AM FEE W STEW TER AM FEE

Inventory 150,000 110,000

Condition Assessment 16,000 40,000

Metering/Modeling 96,000 128,000

AM/GIS Software 30,000 55,000

Televising 52,000 70,000

Level of Service 5,000 27,000

Rate Structure Development 15,000

Other

Criticality of Assets 5,000 8,000

Long-Term Funding/CIP/ 35,000 62 ,000

Final Report/Proj. Mng.


40/45

TOTAL 389,000 515,000

TOTAL F FOR BOTH STORMWATER AND WASTEWATER 904,000

EXECUTION

Should you agree with the terms of this proposal please sign in the space provided to indicate youracceptance. Tetra Tech appreciates this opportunity to provide this proposal to the City of Saline and

continue our long history of service.

Sincerely;

Brian M Rubel P E

Vice President


41/45

SEWER CLE NING

Name Classification

Grossman Maintenance 3

Hatfield Maintenance 3

Vactor Truck

TOTAL

WWTP sset Inventory

Name Classification

CITY OF S LINE

FORCE CCOUNT SUMM RY

Hours Rate Extended

704 23 .94 8,426.88

704 23.99 8,444,48

4.4 mo 7 700 mo

Hours Rate Extended

Bob Scull WWTP Superintendent 40 42.49 1,699.60

33.99 1,359.60ark Fechik Asst. Superintendent 40

TOTAL

1.4 OH

1.4

1.4

1.4 OH

1.4

1.4

Total

23,595 .26

23,644.54

33,880 .00

81,119.80

Total

2,379.44

1,903.44

4,282 .88


42/45

City of Saline

78

SALINE CITY COUNCILACCOUNTS P Y BLE

REVIEW AND PPROV L LOG

Payees dated November 4, 2013 for

Saline Recreation Complex

25 Payeesdated November 4, 2013 for

Grand Total for Payment

103 Payees dated November 4, 2013 for

1,012,418.56

25,149.86

1,037,568.42


43/45

CITY OF S LI NEIN VO ICES DUE AND PAID

FOR PERIOD END OCTOBER 3 2 13

PRESENTED FOR APPROVAL NOVEMBER 4 2 13

CKNO VENDOR AMOUNT DESCR IPT ION50510 ALRO STEEL CORPORATION 49.57 MIG WIRE .035

50511 BENCHMARK HEALTH PC 936 .00 PERSONNEL INFO

505 1 2 DTE ENERGY 7,208.81 1120 N AA 0913-1014

50514 DTE ENERGY 20 ,790.59 SEPT STREET LIGHTS

50515 HARTMAN INSURANCE AGY, INC 60.00 NOTARY BD FOONDLE50516 STATE OF M ICHIGAN 10.00 NOTARY FEE FOON DLE

5 0517 CITY OF SA LINE PAYROLL ACCOUNT PAYRO LL 102 513

50518 1325 ASSOC IATES, LLC 10,000.00 SITE WORK BOND

50519 ARROW UN IFORM RENTAL 105.43 CLEANING S ERVI CE

50520 AT T 690.09 SERV ICE 1010 - 1109

50521 BUS INESS CARD 3,040 .67 ADMIN 0924-1023

50523 TODD J. CAMPBELL 375 .0 0 NOV AUTO STIPEND

50524 CONSTELLAT ION NEWENERGY GAS 640.5 4 100 N HARR IS GAS SEPT

50S2S DTE ENERGY 4,9 09 .02 100 N HARRIS 0916 -10 15

50526 FRONTIER NORTH INC. Ml) 392.96 SERVICE 1010 - 1109

50527 HOLBEN ENVIRONMENTAL 300.00 ESCOTI / YOUNG CLASS

50528 LIVONIA BUILDERS 12 ,000 .00 LOT BONDS

50530 C ITY OF SALINE PAYROLL ACCOUNT FRINGES OCT

999044 FRONTIER 131.18 TRN 22381236 PHONE999045 FRONTIER 3, 181 .3 6 TRN 22383242 PH O NE

SUB TOTAL 18 PAYEES 64,821.2 2

CKNO VENDOR AMOUNT DESCR IPTION50534 ANN ARBOR WELDING SUPPLY 137.26 ARGO C02 MIX

50535 ALEXANDER CHEMICAL CORPORATION 4,973.00 DEPOSIT REFU N D

50536 ALRO STEEL CORPORATION 75.72 DROPS - CARBON ST

50537 AQUIONICS INC. 5 , 184.34 UV CLAMPS

50538 ARROW UNIFORM RENTAL 351.72 CLEANING SERVICE

50539 BANK OF NEW YORK MELLON 168 .7 5 BOND FEE

50540 BARRETI PAVING MATERIALS INC 467,366.65 WOODLAND /SA LINE RIVER

50541 BEAVER RESEARCH CO 292.71 SUPPLIES

SOS42 BANK OF NEW YORK MELLON TRUST 32,90S.00 BOND INTEREST

SOS43 CAMPBELL TITLE AGENCY OF Ml 200.00 WASHBURN TRUST LAND

SOS44 CARLISLE/WOR TMAN ASSOCIATES 1,S80.00 C HAMBER MTG/PRESEN

SOS4S CARQUEST OF SALINE 1,870 .72 LUBRICANT

50548 CHEMCO PRODUC TS INC 9,618.56 PW-314

SOS49 COMCAS T 84.85 SERVICE 1103-1202

SOSSO DAVEY TREE EXPERT COMPANY 2,100.00 SUBSCRIP 103113 -103114

SOSSl DELTA CO LLEGE S0 .00 SEAM S SEMINAR

SOS52 DETROIT SALT COMPANY 17,720.60 DE- ICING

SOSS3 JACK DO HENY COMPA NIES 81.22 PRESSURE GAUGE

SOSS4 EQUALIZATION AND PROPERTY 123.00 PARCEL MAP PRINTED

s sss FAST ENAL COMPA NY 90.61 PARTS

SOSS6 FOST ER, SWIFT, COLLINS, SMITH 157.91 DPW ROOF

SOSS7 FRANKLIN HOLWERDA COMPANY 280,734.30 WW TP 2013 REHAB

SOSS8 GBS INC. 292.89 VOT ER ID CARDS

SOSS9 GRAINGER 184.25 HYDRANT

SOS60 HACH COMPANY 670.10 ROSOLIC ACID

50S61 HAENGEL ASSOCIA TES 1,332.2 0 QUALITYCONTROL SVCS

SOS62 JAC KIE'S TRANSPORT, INC. 2,000.00 STREET SWEEPINGS

SOS63 KON ICA MINOLTA BUSINESS 592.88 BIZHUB C6SO SERVICE

SOS64 LANDSCAPE CONSTRUCTORS 500.00 ROW AT 143 E. MICH

SOS6S ARTHUR LAU 58. 30 LAU FY14 SAFETY SHOES

50566 MANNIK SM ITH GROUP , INC. 1,850.00 BRIDG E SAFETY INSPECT

50567 MICHIGAN CAT 482.45 VA LVE

50568 MIDWEST GRAPH ICS AWARDS 800.00 PLAQUES WITH BOXES

50569 MICHIGAN ELECT ION RESOURCES 142. 74 ELECTION SUPPLIES

50570 WASTE MANAGEMENT OF MICH IGAN 50,152.29 RESIDENTIAL SERVICE

50571 NIMCO INC 43.90 PRESERVATI VE FLUID

50572 NORTH EASTERN UN IFORMS EQUIP 7.50 BOULTER CHEVR ONS


44/45

CITY OF SALINE

INVOICES DUE AND PAID

FOR PERIOD END OCTOBER 30 2013PRESENTED FOR APPROVAL NOVEMBER 4 2013

CKNO VENDOR AMOUNT DESCRIPTION50573 NORTHWEST POOLS INC 775.00 C HLORINE50574 OAKLAND COUNTYTREASURER 6,272.98 CLEMIS FEES50575 PARAGON LABORATORIES INC 130.00 CYANIDE50576 PETERS BUILDING CO 5,000.00 C OF 0 1043 ARBORETUM50577 PURCHASE POWER 2,000.00 POSTAGE REFILL50578 QUILL CORPORATION 417.67 SUPPLIES50579 SALINE REC COMPLEX 334.00 ROYAL MEMBERSHIP50580 SALINE AREA CHAMBER OF COMMER( 98.00 CAMPB ELL 2014 DU S

50581 SHARED SERVICES, LLC 400.38 INV 2068136 ADS50582 SALINE REPORTER 76.80 CITY MGR RE NEWAL50583 SAM S CLUB DIRECT 110.27 SUPPLIES50584 SCODELLER CONSTRUCTION, INC 40,840.80 OVERBAND CRACK FILL50585 STAPLES BUSINESS ADVANTAGE 68 .9 8 SUPPLIES50586 SAINT JOSEPH MERCY HEALTH SYST 126.00 DESMOND JOHNSON50587 TRACTOR SUPPLY CREDIT PLAN 57.84 SUPPLIES

50588 TRUGREEN PROCESSING CENT ER 560.00 LAWN SERV ICE50589 UNEMPLOYMENT INSURANCE AGENCY 145.36 UNEMPLOYMENT CHGS50590 UNION TRUCK TIRE SERVICES 364.00 SPARE TIRES50591 USA BLUE BOOK 1,0 15 .85 DISCHARGE HOSE50592 UTILITIES INSTRUMENTATION SERV 1,270. 50 FLOUR IDE PUMP SRVC50593 G.E. WACKER, INC 2,355.90 FUEL50594 WASHTENAW CO ROAD COMMISSION 71.63 US12 PLE REPAIR50595 ZEE MEDICAL INC. 128.96 SAFETY SUPPLIES

SUB TOTAL 60 PAYEES 947,597.34

GRAND TOTAL 78 PAYEES 1 012 418.56


45/45

TY OF SALINE

NVOICES DUE AND PAID

OR PERIOD END OCTOBER 30 2013

RESENTED FOR APPROVAL NOVEMBER 4 2013

NO VENDOR AMOUNT DESCRIPTION

20121 COMCAST 269.52 SERVICE 1020-1119

20122 DTE ENERGY 943.73 1780 WOOD 0917-101520123 DTE ENERGY 8,003.06 1866 WOOD SE PT SVC

20124 CITY OF SALINE PAYROLL ACCOUNT PAYROLL 102513

20125 BUSINESS CARD 191.23 PARKS & REC 0924 - 102320126 CITY OF SALINE PAYROLL ACCOUNT FRINGES OCT

333022 FRONTIER 27 6 .33 TRN 2238 1235 PHONE

333023 FRONTIER 52.32 T RN 22383241 PHONE

SUB TOTAL 6 PAYEES 9,736.19

NO VENDOR AMOUNT DESCRIPTION

20 1 27 ALLIED - EAGLE SUPPLY COMPANY 224.96 W IPES

20128 ARROW UNIFORM RENTAL 88.20 CLEA NING SERV ICE

20129 BANK OF NEW YORK MELLON 56.25 BOND FEE

20130 CAMPBEL L, IN C 10,460.41 DECTRON REPAIR

20131 CARQUEST OF SA LINE 39 .89 PART

20132 CONSTELLAT ION NEWENERGY GAS 456.48 1660 WOODLAND SEPT

20133 CRANDALL-WORTHINGTON, INC 434.00 WIPES

20134 DR PANE'S PROFESSIONAL CLEAN 252.00 WINDOW WASHING

20135 FASTENAL COMPANY 50.10 PARTS

20136 GFS MARKETPLACE 21.96 BE VER AGES

20137 GRAINGER 44.32 THERMOMETERS

20138 GYM AMERICA ON WHEELS 216 .00 TUMBLING CLASS REG

20139 JUNGA'S ACE HARDWARE 60.94 SUPPLIES

20140 KV SPORTS 428.00 SOFTBALL AWARDS

20141 NORTHWEST POOLS INC 355.35 CHLORINE AND ACID

20142 O.P. AQUATICS 96.99 CREDIT FOR GRAVEL

20143 SA M S CLUB DIRECT 369.22 SUPP LI ES

20144 SALINE AREA SCHOOLS 1 ,553.20 FI ELD TRIP TRANSPORT

20145 SPEARS FIRE & SAFETY 205.40 FIRE EXTI NGUISHERSSUB TOTAL 19 PAYEES 15,413 .67

GRAND TOTAL 25 PAYEES 25,149.86