nov. 15, 2011 board packet

STARK COUNTY DISTRICT LIBRARY CANTON, OH

BOARD OF TRUSTEES MEETING NOVEMBER 15, 2011

Inspiring Ideas, Enriching Lives, Creating Community

Stark County District Library Board of TrusteesAgenda

November 15, 2011Main Library - James M. Conley Board Room

Canton, Ohio 5:00 pm

I. Public Comments Page

II. Board President Comments

III. SCDL Friends UpdateA. Main Library FOL

IV. Staff ReportsA. Executive Director Kent OliverB. Fiscal Officer Russ HumerickhouseC. Coordinator of Adult Fiction and E-book Collection Greg BurlingameD. Revised Board Committees

V. Consent CalendarA. Minutes of October 18, 2011 Regular Meeting 5B. October Financial Report 14C. October Gift Report 23D. October Training Report 24E. October Human Resources Report 25F. Financial Transfers Resolution 27

VI. Building and Grounds Committee ReportA. Facilities Update 28

VII. Human Resources Committee Report

VIII. Finance and Audit Committee ReportA. Advancement of Funds for Stark County Resolution 30B. Advancement of Funds for Summit County Resolution 32

IX. New BusinessA. Library Support Campaign CommentsB. Citrix Server Replacement Resolution 34C. Holiday Closing 2012 Resolution 35D. 2012 Levy Discussion

X. Adjournment

Next Meeting December 20, 2011 at Main Library

Statistical Overview ‐ October 2011Stark County District Library, Ohio

200000

250000

300000

350000

400000

Nov Dec Jan Feb Mar Apr May Jun Jul Aug Sep Oct

Circulation

Year to Date3,051,863 20102,918,579 2011

October302,703 2010301,584 2011

‐0.37 %

80000

100000

120000

140000


Library Visits

Year to Date1,158,232 20101,100,179 2011

October120,444 2010115,389 2011

‐4.20 %

1800

New Cardholders

24 Month Trend Graph November 2009 ‐ October 2010 November 2010 ‐ October 2011

600

900

1200

1500

1800


Year to Date9,686 201011,029 2011

October1,277 20101,826 2011

42.99 %

100

600

1100


Programs

Year to Date7,487 20106,771 2011

October1,377 2010888 2011

‐35.51 %

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Statistical Overview ‐ October 2011Stark County District Library, Ohio

25000

30000

35000

40000

45000


Website Visits ‐ Total

Year to Date366,037 2010407,706 2011

October36,620 201042,248 2011

15.37 %

2000

12000

22000

32000


Program Attendance

Year to Date174,709 2010162,453 2011

October30,100 201019,279 2011

‐35.95 %

24 Month Trend Graph November 2009 ‐ October 2010 November 2010 ‐ October 2011

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Statistical Summary ‐ October 2011Stark County District Library, Ohio

Oct 2011Circulation

Oct 2011% of Total

Oct 2010Circulation

% Change2011‐2010

Oct 2011Year to Date

Oct 2010Year to Date

% Change2011‐2010

Main Library 62,359 20.68% 61,842 0.84% 585,145 625,193 ‐6.41%Mobile Services 58,634 19.44% 56,699 3.41% 508,016 506,313 0.34%DeHoff Memorial 6,278 2.08% 5,649 11.13% 58,740 52,010 12.94%East Canton 7,118 2.36% 7,620 ‐6.59% 73,745 81,371 ‐9.37%Jackson Township 24,016 7.96% 26,892 ‐10.69% 257,779 284,014 ‐9.24%Lake Community 24,735 8.20% 28,473 ‐13.13% 265,678 306,459 ‐13.31%Madge Youtz 7,477 2.48% 7,937 ‐5.80% 76,129 71,603 6.32%North 28,610 9.49% 27,811 2.87% 285,861 310,271 ‐7.87%Perry Sippo 23,458 7.78% 23,518 ‐0.26% 237,084 254,564 ‐6.87%Plain Community 14,216 4.71% 16,230 ‐12.41% 138,369 154,731 ‐10.57%Sandy Valley 13,319 4.42% 14,251 ‐6.54% 125,954 140,991 ‐10.67%ECRC 1,168 0.39% 686 70.26% 9,264 8,845 4.74%Online Renewals 27,322 9.06% 24,130 13.23% 278,962 246,260 13.28%Downloads 2,874 0.95% 965 197.82% 17,853 9,238 93.26%SCDL Total 301,584 100.00% 302,703 ‐0.37% 2,918,579 3,051,863 ‐4.37%

Library VisitsOct 2011Visits

Oct 2010Visits

% Change2011‐2010

Oct 2011Circ per visit

Oct 2010Circ per visit

% Change2011‐2010

Main Library 33,114 34,683 ‐4.53% 1.88 1.78 5.62%DeHoff Memorial 5,838 4,198 39.07% 1.08 1.35 ‐20.09%East Canton 5,019 4,972 0.95% 1.42 1.53 ‐7.46%Jackson Township 12,578 13,438 ‐6.40% 1.91 2.00 ‐4.59%Lake Community 11,619 12,315 ‐5.65% 2.13 2.31 ‐7.92%Madge Youtz 4,864 5,934 ‐18.04% 1.54 1.34 14.94%North 12,133 13,050 ‐7.03% 2.36 2.13 10.65%Perry Sippo 12,707 11,999 5.90% 1.85 1.96 ‐5.81%Plain Community 13,364 15,104 ‐11.52% 1.06 1.07 ‐1.00%Sandy Valley 4,155 4,751 ‐12.56% 3.21 3.00 6.88%SCDL Total 115,389 120,444 ‐4.20% 2.61 2.51 4.00%

Self Check UseAssisted

CirculationSelf‐checkCirculation

%Self‐check

Main Library 49,681 5,939 10.68% 154,247Jackson Township 15,838 6,143 27.95% 1,826 Lake Community 20,121 2,030 9.16%Perry Sippo 16,590 4,871 22.70%Plain Community 8,868 3,242 26.77%

Added this month

CirculationMonth Year to Date

Cardholders

Total Cardholders

3

Statistical Summary ‐ October 2011Stark County District Library, Ohio

Hours Open2011

Hours Open2010

Hours Open2011

Circ per hour2010

Circ per hour% Change2011‐2010

Main Library 283 255 220 243 ‐9.14%Mobile Services 504 504 116 112 3.41%DeHoff Memorial 203 203 31 28 11.13%East Canton 203 203 35 38 ‐6.59%Jackson Township 271 235 89 114 ‐22.56%Lake Community 263 235 94 121 ‐22.38%Madge Youtz 203 203 37 39 ‐5.80%North 263 235 109 118 ‐8.08%Perry Sippo 275 255 85 92 ‐7.51%Plain Community 314.5 287.5 45 56 ‐19.93%Sandy Valley 221 219 60 65 ‐7.39%ECRC 197 192 6 4 65.94%SCDL Total 3,200.5 3,026.5 94 100 ‐5.79%

2011 2010 % of Change 2011 2010 % of ChangeAdult Programs 99 106 ‐6.60% 727 688 5.67%Teen Programs 110 84 30.95% 885 972 ‐8.95%Children's Programs 679 1,187 ‐42.80% 5,159 5,827 ‐11.46%Total Programs 888 1,377 ‐35.51% 6,771 7,487 ‐9.56%

Adult Attendance 1,604 2,386 ‐32.77% 26,266 21,150 24.19%Teen Attendance 3,030 3,339 ‐9.25% 24,289 26,357 ‐7.85%Children's Attendance 14,645 24,375 ‐39.92% 111,898 127,202 ‐12.03%Total Attendance 19,279 30,100 ‐35.95% 162,453 174,709 ‐7.02%

2011 2010 % of Change 2011 2010 % of ChangeSearchOhio Borrowed 2,046 1,728 18.40% 20,478 18,001 13.76%SearchOhio Loaned 3,332 3,771 ‐11.64% 40,218 37,361 7.65%

ILL Borrowed 205 207 ‐0.97% 2,254 2,014 11.92%ILL Loaned 450 569 ‐20.91% 7,549 8,346 ‐9.55%

Volunteer hours 156.42 341 ‐54.13% 1,564 3,934 ‐60.25%

ProgrammingMonth Year‐to‐Date

Misc.Month Year‐to‐Date

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Board Minutes – October 18, 2011 Page 1 of 9

Stark County District Library Board of Trustees Minutes

October 18, 2011

The Board of Trustees of the Stark County District Library met in regular session on Tuesday, October 18, 2011 at the East Canton Branch. In attendance were board members, Shawn O’Brien, Steven Pittman, Bert Nero, and Beth Borda. Also in attendance were Executive Director Kent Oliver and Fiscal Officer Russ Humerickhouse. Absent were John Mroczkowski and Susan Rodgers. The meeting was called to order at 5:00 p.m. by Shawn O’Brien. Guests included eight library employees. PUBLIC COMMENTS

• None

BOARD PRESIDENT COMMENTS • Mr. O’Brien introduced Ray Griffiths who will complete Robin Austin’s term as trustee.

EXECUTIVE DIRECTOR’S REPORT

• Executive Director Kent Oliver mentioned an addition under new business concerning upgrading Millennium, the library’s ILS system.

FISCAL OFFICER’S REPORT

• Fiscal Officer Russell Humerickhouse said the second half of real estate taxes for Stark County has been received.

EAST CANTON BRANCH MANAGER REPORT • East Canton Branch Manager Brett Neff welcomed the board members. He said the

branch is very community and customer oriented. • The East Canton Branch employees collectively have over 60 years of experience and

many live within the East Canton service area. • Mr. Neff said because the branch is housed within the Foltz Center, space is not an issue;

programs are held in the community room. • He continues to build relationships with other local organizations by attending regularly

scheduled meetings. • Mr. Neff has also met with school principals and set up monthly book clubs in the

schools.

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CONSENT CALENDAR • The minutes of the September 20, 2011 meeting were presented to the Board. • The September financial report was presented to the Board.

Resolution 2011-36 September Gift Report BE IT HEREBY RESOLVED by the Stark County District Library Board of Trustees to accept the gifts and honorariums to be used as designated by the donors. DONOR AMOUNT DESIGNATION Friends of the Sandy $300.00 Restricted: Staff In-Service Day Expenses Valley Library Tim Druhard 20.00 Restricted: Main Library – Reference Dept. Joanne Kresovich 15.00 Restricted: Perry Branch – Memory of Christian Frank Genealogy Customers 85.70 Restricted: Genealogy Department Anthony, Amy, Paula 30.00 Restricted: Main Library – Books on Rossetti Bonsai - Memory of Bert Kennedy Laubacher Upholstery 300.00 Restricted: Main Library – Thank you for Parking Lot use Merrill & Janet 100.00 Restricted: Main Library Mossbarger Monthly Total $850.70 Year To Date Total $32,485.21

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MONTHLY TRAINING REPORT

Name: Jean McFarren 8/26/11 Conference: Shaping Outcomes Online Course

Total $0.00 Institute of Museum & Library Services

Name: Mike Barni 9/7/11 Conference: Frank Gates Worker's Compensation Seminar Canton, OH Total $40.00 Frank Gates

Name: Anne Martin 9/13/11 Conference: Retirement Awareness Seminar Canton, OH Total $0.00 OPERS

Name: Russell Humerickhouse & Michele Monnette 9/21-23/11 Conference: OH GFOA 2011 Annual Conference & Membership Meeting Cleveland OH Total $1,278.96 Ohio GFOA

Name: Kimberly Castle-Alberts 9/23/11 Conference: Early Childhood Summit Cleveland OH Total $85.59 PNC & Dinosaur Train

Name: Dorothea Richards & Suzette Burlingame 9/23/11 Conference: Eastern Great Lakes Innovative Users Group Wilmington OH Total $166.86 EGL-IUG

Name: Jennifer Ehret 9/27/11 Conference: The Scoop on Series Nonfiction: What's New for Fall 2011 Webinar Total $0.00 Booklist Online

Name: Mike Barni 9/27/11 Conference: Breakfast with U.S. Congressman Jim Renacci Canton, OH Total $0.00 Stark Cty HR Association

Name: Martina McCallum & Joyce Swad 10/1/11 Conference: 2011 ECEC Annual Fall Conference Canton, OH

Total $50.00 Early Childhood Educator's Consortium

Name: Bryan Harris, Lauren Landis & Stephanie Houck 10/7/11 Conference: Digital Projects for Ohio Libraries Bellville, OH Total $148.10 Ohio Genealogical Society

Name: Regina Perrine & Kathy Clay 10/11/2011 Conference: Stark County Safety Council Fire Prevention Breakfast Canton, OH Total $26.00 Stark County Safety Council

Name: Linda Bartlett 10/13/11

Conference: Safety Council Luncheon topic: Put it out! Fire Extinguisher

Safety & Maintenance Canton, OH Total Season Pass Stark County Safety Council

Name: Jean McFarren 10/13/11 Conference: Think Your Organization's Successful? Prove It! Akron, Oh Total $66.42 Center for Nonprofit Excellence

Name: Russell Humerickhouse 10/14/11 Conference: OLFOA Fall 2011 Conference Walnut Creek, OH

Total $40.03 OLFOA

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Name: Marcia Mann 11/2/11 Conference: Handling Angry Customers with Tact & Skill Online Webinar Total $40.00 NEO-RLS

Name: Ann Wetmore 11/3/11

Conference: Children's Network - Focused on Libraries Serving Youth

with Special Needs Online Webinar Total $10.00 NEO-RLS

Name: Kimberly Castle-Alberts 11/14/11 Conference: The Greatest Storytelling Workshop Brunswick, OH Total $109.73 NEO-RLS

Name: Rosemary Hayes 11/17/11 Conference: Children's Literature for the Rest of Us Series Online Webinar Total $60.00 NEO-RLS October $1,951.96

MONTHLY HUMAN RESOURCES REPORT

APPOINTMENTS 10/01/11 Sara Hager, Shelver, Sandy Valley, 20 hours biweekly.

DEPARTMENT/AGENCY/STATUS CHANGES 09/12/11 Paula Schillig, Library Associate, from North Branch to Circulation Services - Main,

from part time, 48 hours biweekly to full time, 80 hours biweekly. 09/12/11 Angela Weatherspoon, Library Assistant, from Circulation Services- Main to North

Branch, full time, 80 hours biweekly. 10/10/11 Rebecca Hartmann, from Circulation Services Manager - Main, to Staff & Services

Manager, Plain Community Branch, full time, 80 hours biweekly. 10/24/11 Jennifer Ehret, from Staff & Services Manager – Plain Community, to Coordinator –

Movies, Music, and Non-Fiction Material, Collection Development – Main, full time, 80 hours biweekly.

10/24/11 Jeffrey Kennedy, from Driver to Substitute Driver, Mobiles Services, from full time to hours as worked.

RESIGNATIONS/RETIREMENTS/TERMINATIONS None Motion by Beth Borda to approve the consent calendar, Steven Pittman seconded the motion; all voting yes.

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BUILDING AND GROUNDS COMMITTEE REPORT • Patty Marsh updated the board on current facilities projects. • The rear parking lot at Main was resurfaced. • Graffiti on the CAB wall is in the process of being removed. • A section of carpeting will be replaced behind the circulation desk at East Canton. • Ms. Marsh distributed a replacement schedule for major repairs to buildings and vehicles.

She discussed at length the assessments that were done at each facility and identified critical needs.

HUMAN RESOURCES COMMITTEE REPORT

• Staff In-Service Day is Wednesday, November 9th, and the library system will be closed for that day.

FINANCE AND AUDIT COMMITTEE REPORT

• Mr. Humerickhouse introduced the Resolution for the Stark County 2012 Tax Rates. Resolution 2011-37 Stark County Tax Resolution – Tax Rates for 2012

WHEREAS, This Board of Trustees in accordance with the provisions of law has previously adopted a Tax Budget for the next succeeding fiscal year commencing January 1st, 2012: and

WHEREAS, The Budget Commission of Stark County, Ohio, has certified its action thereon to this council together with an estimate by the County Auditor of the rate of each tax necessary to be levied by this (Council/Board), and what part thereof is without, and what part within the ten mill limitation; there be it

RESOLVED, by the (Board of Trustees) of the Stark County District Library, Stark County, Ohio that the amounts and rates, as determined by the Budget Commission in its certification, be and the same are hereby accepted: and be it further

RESOLVED, that there be and is hereby levied on the tax duplicate of said (Library) the rate of each tax necessary to be levied within and without the ten mill limitation as follows:

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SUMMARY OF AMOUNTS REQUIRED FROM GENERAL PROPERTY TAX APPROVED BY BUDGET COMMISSION, AND COUNTY AUDITOR’S ESTIMATED TAX RATES

FUND Amount to be Amount Approved County Auditor’s Derived from Levies by Budget Commission Estimate of Tax Outside 10 Mill Inside 10 Mill Rate to be Levied Limitation Limitation Inside Outside General Fund $4,727,071.00 1.00 Bond Fund 0 0.00 Total $4,727,071.00 0 0.00 1.00

LEVIES OUTSIDE 10 MILL LIMITATION, EXCLUSIVE OF DEBT LEVIES FUND Maximum Rate County Auditor’s Authorized Estimate of Yield To be Levied of Levy GENERAL FUND: Current expense levy authorized by voters on 11/4/08 1.00 $4,727,071.00 For not to exceed 5 years

BE IT HEREBY RESOLVED by the Board of Trustees of the Stark County District Library to approve the tax rates and amounts for the year 2012 for Stark County, Ohio per the Resolution and the Stark County Budget Commission Certificate of Tax Levy as submitted by the Stark County Auditor:

AND BE IT FURTHER RESOLVED, that the clerk of this Board be and is hereby directed to certify a copy of this resolution to the County Auditor of said County. Motion by Steven Pittman to approve the tax rates and amounts for the year 2012 for Stark County and certify a copy to the Stark County Auditor, Beth Borda seconded the motion; Roll call vote: Shawn O’Brien – yes; Steven Pittman – yes; Bert Nero – yes; Beth Borda – yes

• Mr. Humerickhouse introduced the Resolution for the Summit County 2012 Tax Rates.

10


Resolution 2011-38 Summit County Tax Resolution – Tax Rates for 2012

WHEREAS, this board of Trustees in accordance with the provisions of law has previously adopted a Tax Budget for the next succeeding fiscal year commencing January 1st, 2012: and WHEREAS, the Budget Commission of Summit County, Ohio, has certified its action thereon to this council together with an estimate by the County Fiscal Officer of the rate of each tax necessary to be levied by this (Council/Board), and what part thereof is without, and what part within the ten mill limitation; there be it

RESOLVED, by the (Board of Trustees) of the Stark County District Library, Stark County, Ohio that the amounts and rates, as determined by the Budget Commission in its certification, be and the same are hereby accepted: and be it further

RESOLVED, that there be and is hereby levied on the tax duplicate of said (Library) the rate of each tax necessary to be levied within and without the ten mill limitation as follows:

SUMMARY OF AMOUNTS REQUIRED FROM GENERAL PROPERTY TAX APPROVED

BY BUDGET COMMISSION, AND COUNTY FISCAL OFFICER’S ESTIMATED TAX RATES

FUND Amount to be Amount Approved County Fiscal Officer’s Derived from Levies by Budget Commission Estimate of Tax Outside 10 Mill inside 10 Mill Rate to be Levied Limitation Limitation Inside Outside General Fund $13,710.00 1.00 Bond Fund 0 0.00 Total $13,710.00 0 0.00 1.00

LEVIES OUTSIDE 10 MILL LIMITATION, EXCLUSIVE OF DEBT LEVIES FUND Maximum Rate County Fiscal Officer’s Authorized Estimate of Yield To be Levied of Levy GENERAL FUND Current expense levy authorized by voters on 1.00 $13,710.00 11/4/08 for not to exceed 5 years

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BE IT HEREBY RESOLVED by the Board of Trustees of the Stark County District Library to approve the tax rates and amounts for the year 2012 for Summit County, Ohio per the Resolution and the Summit County Budget Commission Certificate of Tax Levy as submitted by the Summit County Fiscal Officer:

AND BE IT FURTHER RESOLVED, that the clerk of this Board be and is hereby directed to certify a copy of this resolution to the County Fiscal Officer of said County. Motion by Steven Pittman to approve the tax rates and amounts for the year 2012 for Summit County and certify a copy to the Summit County Auditor, Beth Borda seconded the motion; Roll call vote: Shawn O’Brien – yes; Steven Pittman – yes; Bert Nero – yes; Beth Borda – yes

• Jean Duncan McFarren introduced the PNC grant that focuses on financial education for pre-schoolers. This grant will fit in with the library’s strategic plan for literacy and should reach over 8,000 three-to-five year olds within the community.

Resolution 2011-39 Special Revenue Fund 209 PNC Foundation Appropriation Resolution NOW, THEREFORE, BE IT HEREBY RESOLVED by the Stark County District Library Board of Trustees that funds received of $13,789.00 for Special Revenue Fund 209 PNC Foundation be appropriated for the program For Me, For You, For Later: First Steps to Spending, Sharing and Saving. Motion by Beth Borda to appropriate PNC Foundation Funds in the amount of $13,789.00, Steven Pittman seconded the motion, all voting yes.

• Mr. Oliver reviewed with the board the 2012 Operating Budget Emphasis. • Mr. Humerickhouse discussed with the board the current year revenue and expenditures.

OLD BUSINESS

• Marketing Plan Update – Manager of Public Information Linda Dahl explained the recent survey results, and various methods of marketing to help get information to the public.

• Mr. Oliver discussed the revised blueprints for the Jackson Township Branch.

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NEW BUSINESS • Youth Services Coordinator Ann Wetmore reviewed the summer programming statistics

that engaged more adult programs.

• Associate Director for Library Technologies Suzette Burlingame discussed with the board an opportunity for cost savings by participating in Innovative Interfaces Sierra upgrade to Millennium.

• Ms. Burlingame introduced the resolution and explained the advantages of moving forward.

Resolution 2011-40 Sierra Early Implementation Resolution NOW, THEREFORE, BE IT RESOLVED by the Stark County District Library Board of Trustees that the Board authorizes the library’s Executive Director to enter into a contract with Innovative Interfaces for “Sierra” as part of the Stark Library Information Consortium for an amount not to exceed $80,000.00. Motion by Bert Nero to enter into a contract with Innovative Interfaces for Sierra, Beth Borda seconded the motion; all voting yes.

• Jean Duncan McFarren reported on the progress in the technology learning environment. Equipment and furniture was purchased with grants received from Praxair Foundation and SCDL Foundation. Additional funding is necessary to complete the project.

Resolution 2011-41 Technology Learning Environment NOW, THEREFORE, BE IT RESOLVED by the Stark County District Library Board of Trustees to reallocate $19,442.00 to complete the project. Motion by Bert Nero to reallocate $19,442.00 for the completion of the technology learning environment, Beth Borda seconded the motion; all voting yes. ADJOURNMENT Motion by Beth Borda to adjourn the meeting at 6:55 p.m., Steven Pittman seconded the motion; all voting yes. NEXT BOARD MEETING

• The next board meeting is scheduled for Tuesday, November 15, 2011 at Main Library

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STARK COUNTY DISTRICT LIBRARY PAGE 1REVENUES, EXPENSES AND ENCUMBRANCES BY FUND FOR OCTOBER 2011

OCTOBER REVENUES

DESCRIPTION FUND 101 FUND 209 FUND 217 FUND 219 FUND 228 FUND 229 FUND 401 FUND 450 FUND 801 FUND 803 TOTALGENERAL PNC EARLY CHILD. IRELAND, SISTERS OF SCDL CAPITAL PERMANENT YOUTZ WISE

FOUNDATION RESOUCE CTN. MY IRELAND CHARITY FDN. FOUNDATION PROJECTS IMPROVEMENT TRUST TRUST

TAXES (PLF) $541,200.78 $541,200.78TAXES PROP. (LEVY) 3.74 3.74TAXES (REIMB. P.P.) 0.00 0.00GRANTS 4,320.00 4,320.00PATRON FINES & FEES 20,776.28 20,776.28INVESTMENT INCOME 165.26 20.28 185.54SERVICE FEES 48,261.47 48,261.47DONATIONS 2,267.82 13,789.00 16,056.82MISC. REV. & REIMB. 451.22 451.22OTHER 5,134.84 5,134.84SUB-TOTAL 622,581.41 13,789.00 0.00 0.00 0.00 0.00 20.28 0.00 0.00 0.00 636,390.69TRANSFERS 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00TOTAL $622,581.41 $13,789.00 $0.00 $0.00 $0.00 $0.00 $20.28 $0.00 $0.00 $0.00 $636,390.69

OCTOBER EXPENSES

DESCRIPTION FUND 101 FUND 224 FUND 228 FUND 229 FUND 401 FUND 450 FUND 460 FUND 801 FUND 802 FUND 803 TOTALGENERAL PERRY BRANCH SISTERS OF SCDL CAPITAL PERMANENT CAPITAL FUND- YOUTZ MCDONALD WISE

RECOVERY CHARITY FDN. FOUNDATION PROJECTS IMPROVEMENT PERRY SIPPO TRUST TRUST TRUST

PAYROLL/BENEFITS $649,209.82 $649,209.82SUPPLIES 22,260.80 133.23 22,394.03PURCH. SERVICES 122,253.91 950.00 123,203.91LIBRARY MATERIALS 181,425.07 181,425.07CAPITAL OUTLAY 10,105.20 15,109.58 25,214.78OTHER EXPENSES 839.68 839.68TOTAL $986,094.48 $0.00 $0.00 $15,242.81 $0.00 $950.00 $0.00 $0.00 $0.00 $0.00 $1,002,287.29

ENCUMBRANCES $834,151.34 $1,605.88 $0.00 $1,373.34 $3,501.36 $950.00 $0.00 $52.47 $0.00 $0.00 $841,634.39

DISTRIBUTED TO BOARD OF TRUSTEES ON 11/15/11

REVEXPM11.XLS

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STARK COUNTY DISTRICT LIBRARY Page 2MONTHLY AND YEAR TO DATE REVENUES AND EXPENSES (ALL FUNDS) 01/01/11 THRU 12/31/11 2011 REVENUE PER

AMENDED OFFICIAL YTD % OF REVENUE DESCRIPTION JANUARY FEBRUARY MARCH APRIL MAY JUNE JULY AUGUST SEPTEMBER OCTOBER YTD TOTAL CERTIFICATE ESTIMATED

1000 Taxes (PLF) $576,215.48 $672,511.85 $392,483.22 $515,540.12 $838,938.80 $589,070.17 $704,018.28 $435,358.04 $453,067.04 $541,200.78 $5,718,403.78 $6,678,554.46 85.62%1200 Taxes Property (Levy) 0.00 0.00 1,360,168.01 750,659.70 291,651.14 2,617.75 471.23 418.01 1,974,704.59 3.74 4,380,694.17 4,730,932.00 92.60%1200 Taxes (Reimb. Per. Prop.) 0.00 0.00 0.00 0.00 0.00 71,113.93 0.00 0.00 0.00 0.00 71,113.93 427,439.00 16.64%2000 Grants 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 4,320.00 4,320.00 142,000.00 3.04%3000 Patron Fines & Fees 18,280.64 19,234.89 23,940.86 20,976.73 19,424.18 19,737.02 17,161.81 21,468.18 19,178.26 20,776.28 200,178.85 226,000.00 88.57%4000 Investment Income 259.52 181.70 922.60 272.41 272.25 926.20 222.37 194.19 842.84 185.54 4,279.62 5,776.00 74.09%5000 Service Fees 8.50 3,984.33 2,550.66 40.64 81.29 40.84 127.74 40.96 48.74 48,261.47 55,185.17 47,500.00 116.18%6000 Donations 111.50 250.00 20,258.00 905.10 6,033.76 886.15 2,643.00 547.00 850.70 16,056.82 48,542.03 38,000.00 127.74%

8100-8700 Misc. Rev. & Reimb. 1,805.77 2,364.72 1,525.79 2,225.28 0.00 626.02 790.26 10,000.00 1,404.96 451.22 21,194.02 25,000.00 84.78%8900 Other 3,326.95 3,310.11 3,704.55 5,443.18 3,583.27 6,099.59 9,200.83 4,397.04 3,591.59 5,134.84 47,791.95 25,000.00 191.17%

TOTAL $600,008.36 $701,837.60 $1,805,553.69 $1,296,063.16 $1,159,984.69 $691,117.67 $734,635.52 $472,423.42 $2,453,688.72 $636,390.69 $10,551,703.52 $12,346,201.46 85.47%

EXPENSES DESCRIPTION JANUARY FEBRUARY MARCH APRIL MAY JUNE JULY AUGUST SEPTEMBER OCTOBER YTD TOTAL1000 Payroll/Benefits $636,898.47 $671,481.07 $869,423.48 $669,222.64 $646,888.43 $623,649.53 $638,592.23 $673,059.54 $871,960.29 $649,209.82 $6,950,385.502000 Supplies 12,133.59 22,643.50 30,832.49 10,457.86 20,410.49 16,542.44 9,644.81 18,669.19 17,748.07 22,394.03 181,476.473000 Purch.Services 90,478.77 87,985.43 153,166.13 97,092.35 96,225.62 171,361.31 152,821.51 140,507.01 284,842.91 123,203.91 1,397,684.954000 Library Materials 60,088.41 56,809.63 99,428.56 51,718.58 153,691.14 113,622.61 88,516.88 136,034.98 26,712.59 181,425.07 968,048.455000 Capital Outlay 20,397.02 0.00 0.00 0.00 753.10 5,918.10 66,058.68 4,668.89 18,483.06 25,214.78 141,493.63

7-8000 Other Expenses 1,580.25 267.36 4,344.91 204.37 2,567.87 12,215.58 3,084.35 607.24 328.93 839.68 26,040.54TOTAL $821,576.51 $839,186.99 $1,157,195.57 $828,695.80 $920,536.65 $943,309.57 $958,718.46 $973,546.85 $1,220,075.85 $1,002,287.29 9,665,129.54

PRIOR YEAR ENCUMBRANCES PAID IN 2011 (431,044.03)TOTAL CURRENT Y-T-D EXPENSES FOR 2011 $9,234,085.51

DISTRIBUTED TO THE BOARD OF TRUSTEES 11/15/11

REVEXP2011.XLS

15

STARK COUNTY DISTRICT LIBRARY PAGE 3CURRENT YEAR EXPENSES AND BUDGET COMPARISON FOR GENERAL FUND ONLYAT 10/31/11

2011 YTD 2011 YTD 2011 YTD % OF EXPENSE ACCOUNT 2011 YTD YEAR 2010 YEAR 2010 CAPITAL, CURRENT YEAR GENERAL FUND 2011 GENERAL

ACCOUNT # DESCRIPTION EXPENSES ENCUMBRANCES ENCUMBRANCES TRUSTS & OTHER EXPENSES APPROPRIATIONS FUND BUDGETALL FUNDS PAID IN 2011 AT 10/31/2011 FUND EXPENSES GENERAL FUND AND TRANSFERS USED IN 2011

1000 Payroll/Benefits $6,950,385.50 $201,038.87 $2,251.82 $0.00 $6,749,346.63 $8,575,140.00 78.71%2000 Supplies 181,476.47 15,741.82 6,149.94 1,126.66 164,607.99 249,000.00 66.11%3000 Purch.Services 1,397,684.95 83,694.32 5,688.74 5,000.00 1,308,990.63 1,866,000.00 70.15%4000 Library Materials 968,048.45 107,792.34 29,368.25 6,882.96 853,373.15 1,291,500.00 66.08%5000 Capital Outlay 141,493.63 22,626.68 4,451.03 15,601.62 103,265.33 587,403.00 17.58%

7-8000 Other Expenses 26,040.54 150.00 0.00 0.00 25,890.54 345,000.00 7.50%

TOTAL $9,665,129.54 $431,044.03 $47,909.78 $28,611.24 $9,205,474.27 $12,914,043.00 71.28%

011BDGTG.XLS DISTRIBUTED TO BOARD OF TRUSTEES 11/15/11

16

STARK COUNTY DISTRICT LIBRARY Page 4CAPITAL, SPECIAL REVENUE, BOND RETIREMENT, DEBT SERVICE & PERMANENT FUNDSFINANCIAL STATEMENT AT 10/31/11

401 450 460 209 212 217 219 222 223 224 228 229 801 802 803CAPITAL PERMANENT PERRY PNC BLDG. & EARLY CHILD IRELAND, LONGABERGER NAN PERRY SISTERS SCDL YOUTZ MCDONALD WISE Y-T-D

PROJECTS IMPROV. CAPITAL FOUNDATION RENOV. RES. CENTER MY IRELAND FOUNDATION JOHNSTON RECOVERY OF CHTY. FDN. TRUST TRUST TRUST TOTAL

BAL. AT JAN.1, 2011 $948,288.31 $1,000.00 $2,301.04 $0.00 $500.00 $211.82 $358.09 $4,000.00 $2,190.36 $76,513.37 $5,130.77 $20,108.22 $11,311.23 $5,920.75 $1,525.09 $1,079,359.05

2011 REVENUE: 435.09 20,060.00 0.00 13,789.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 1,259.73 0.00 777.99 36,321.81

TRANSFERS FROM GEN. FUND:

BOARD OF TRUSTEES

RESOLUTION 11- 0.00

2011 EXPENDITURES:

0.00 (5,000.00) (2,301.04) 0.00 0.00 0.00 (74.95) 0.00 0.00 (1,439.68) (4,920.00) (16,728.28) (303.36) 0.00 (395.36) (31,162.67)

2011 BOARD OF TRUSTEES

APPROPRIATION 11- 0.00

BAL. AT OCT. 31, 2011 $948,723.40 $16,060.00 $0.00 $13,789.00 $500.00 $211.82 $283.14 $4,000.00 $2,190.36 $75,073.69 $210.77 $3,379.94 $12,267.60 $5,920.75 $1,907.72 $1,084,518.19

ENCUMBR. AT 10/31/11 $3,501.36 $950.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $1,605.88 $0.00 $1,373.34 $52.47 $0.00 $0.00 $7,483.05

CAPTRST11.XLS DISTRIBUTED TO BOARD OF TRUSTEES ON 11/15/11

17

STARK COUNTY DISTRICT LIBRARY Page 5CASH STATEMENT AT OCTOBER 31, 2011

BALANCE @ 9/30/11 BALANCE @ 10/31/11 INCREASE/(DECREASE)OPERATING ACCOUNTSHUNTINGTON BANK-CHECKING ACCOUNT $370,813.89 $169,837.84 ($200,976.05)KEYBANK-KEY PUBLIC MONEY MARKET CHECKING ACCOUNT 52,674.68 57,298.73 4,624.05

INVESTMENT ACCOUNTSSTAR OHIO-INVESTMENT ACCOUNT ( .02% @ 10/31/11 ) 849,814.68 849,834.96 20.28HUNTINGTON BANK-MONEY MARKET ACCOUNT ( .10% @ 10/31/11 ) 2,864,323.64 2,455,685.01 (408,638.63)

PETTY CASH FUNDS 75.00 75.00 0.00CASH DRAWER/CHANGE FUNDS 620.00 620.00 0.00SUB-TOTAL 4,138,321.89 3,533,351.54 (604,970.35)OUTSTANDING CHECKS (365,049.51) (125,975.76) 239,073.75CASH BALANCE $3,773,272.38 $3,407,375.78 ($365,896.60)

CSHALL11.XLS DISTRIBUTED TO BOARD OF TRUSTEES 11/15/11

18

STARK COUNTY DISTRICT LIBRARY Page 6REAL ESTATE TAXES/LEVY FOR 2011

DATE REAL ESTATE REAL ESTATE ROLLBACK/ PAYMENT PER. PROP. GENERAL AUDITOR & ORC 5722 ELECTION ADVERTISING AMOUNT OFTAXES TAXES STATE OF IN LIEU/TIF TAX/ UTILITY/ PERSONAL/ TREASURER & 5723 EXPENSE & DELINQUENCY DEPOSIT

MANF. HOME OHIO ABATEMENT OTHER HB 66 REIMB. FEES HB 66 FEESPortage 3/18/11 $411.32 $6.69 ($6.14) $411.87

5/4/11 45.70 45.708/10/11 411.32 6.69 (6.22) 411.799/26/11 45.70 45.70

0.00Stark 3/11/11 1,359,750.00 1,359,750.00

4/7/11 742,191.79 (35,139.86) (1,908.00) (68.92) 705,075.015/25/11 2,511.28 2,511.285/20/11 289,090.42 (1,779.35) 287,311.076/15/11 71,113.93 71,113.936/30/11 2,617.75 (317.75) 2,300.007/5/11 471.23 (103.90) 367.33

9/28/11 1,966,077.74 1,895.46 (30,085.91) (443.14) (1,908.00) (68.92) 1,935,467.230.000.000.000.000.000.000.000.000.000.000.00

Carroll/Brown Twp. 4/15/11 58.22 50.73 (2.95) (1.28) 104.725/13/11 3.63 3.639/15/11 32.68 50.72 (2.65) 80.759/30/11 3.63 3.63

0.00Summit 4/8/11 0.98 8,357.98 (143.37) (3.85) (1.48) 8,210.26

5/18/11 0.11 0.119/9/11 0.98 6,601.31 (123.08) 6,479.21

10/7/11 0.11 0.110.000.00

Y-T-D at 10/31/11 $4,068,935.03 $2,617.75 $289,189.30 $4,406.74 $15,545.35 $71,113.93 ($67,711.18) ($448.27) ($3,816.00) ($139.32) $4,379,693.33

Levy Taxes Received 2011 $4,451,808.10Collection and Election Expenses 2011 ($72,114.77)

Levy Taxes Received 2009 $5,403,147.00 Collected (Net) 1/1/11 thru 12/31/11 $4,379,693.33Collection and Election Expenses 2009 ($106,986.56)Collected (Net) 3/5/09 thru 12/31/09 $5,296,160.44

Levy Taxes Received 2010 $5,204,591.18 Collection and Election Expenses 2010 ($71,136.73)

Collected (Net) 1/1/10 thru 12/31/10 $5,133,454.45

RETAXBO11.XLS Distributed to Board of Trustees 11/15/1119

STARK COUNTY DISTRICT LIBRARY Page 7SUMMARY FINANCIAL STATEMENT OF FISCAL OFFICERTO BOARD OF LIBRARY TRUSTEES AT 10/31/11

SPECIAL PERRY 2010GENERAL REVENUE CAPITAL PERMANENT CAPITAL PERMANENT YEAR-TO-DATE YEAR-TO-DATE

FUND FUNDS PROJECTS IMPROVEMENT FUND FUNDS TOTAL TOTALBALANCE AT JANUARY 1, 2011 $1,441,442.75 $109,012.63 $948,288.31 $1,000.00 $2,301.04 $18,757.07 $2,520,801.80 $2,207,335.62REVENUE

1000 Taxes (PLF) 5,718,403.78 5,718,403.78 5,321,854.651200 Taxes Property (Levy) 4,380,694.17 4,380,694.17 4,422,757.531200 Taxes (Reimb. P. P.) 71,113.93 71,113.93 280,724.332000 Grants 4,320.00 4,320.00 0.003000 Patron Fines & Fees 200,178.85 200,178.85 202,199.084000 Investment Income 1,806.81 435.09 2,037.72 4,279.62 4,835.665000 Service Fees 55,185.17 55,185.17 4,364.036000 Donations 14,693.03 13,789.00 20,060.00 48,542.03 75,551.00

8100-8700 Misc. Rev. & Reimb. 21,194.02 21,194.02 39,723.448900 Other 47,791.95 47,791.95 45,494.10

TOTAL REVENUE Y-T-D 10,515,381.71 13,789.00 435.09 20,060.00 0.00 2,037.72 10,551,703.52 10,397,503.82

EXPENDITURES1000 Payroll/Benefits 6,950,385.50 6,950,385.50 7,081,069.752000 Supplies 180,349.81 1,126.66 181,476.47 164,679.593000 Purch.Services 1,392,684.95 5,000.00 1,397,684.95 1,331,994.554000 Library Materials 960,915.10 6,434.63 698.72 968,048.45 897,983.185000 Capital Outlay 123,590.97 15,601.62 2,301.04 141,493.63 238,271.01

7-8000 Other Expenses 26,040.54 26,040.54 32,873.78TOTAL EXPENDITURES Y-T-D 9,633,966.87 23,162.91 0.00 5,000.00 2,301.04 698.72 9,665,129.54 9,746,871.86

TRANSFERS (NET) 0.00 0.00 0.00 0.00 0.00 0.00 0.00

FISCAL OFFICER BALANCE AT OCTOBER 31, 2011 $2,322,857.59 $99,638.72 $948,723.40 $16,060.00 $0.00 $20,096.07 $3,407,375.78 $2,857,967.58OUTSTANDING CHECKS 125,975.76 125,975.76TOTAL ACCOUNTED FOR AT 10/31/11 $2,448,833.35 $99,638.72 $948,723.40 $16,060.00 $0.00 $20,096.07 $3,533,351.54

PETTY CASH AND CHANGE FUNDS $695.00HUNTINGTON BANK-CHECKING ACCOUNT 169,837.84KEYBANK-KEY PUBLIC MONEY MARKET CHECKING ACCOUNT 57,298.73STAR OHIO-INVESTMENT ACCOUNT 849,834.96HUNTINGTON BANK-MONEY MARKET ACCOUNT 2,455,685.01TOTAL ACCOUNTED FOR AT 10/31/11 $3,533,351.54

BOTCTRE11.XLS DISTRIBUTED TO BOARD OF TRUSTEES 11/15/11

20

2011 YTD Revenue and Expenditures

54%42%

Revenue

Taxes (PLF)

Taxes Property (Levy)

Taxes (Reimb. P. P.)

Grants

Patron Fines & Fees

Investment Income

Service Fees

Donations

Misc. Rev. & Reimb.

Other

72%

2%

15%

10%

Expenditures

Payroll/Benefits

Supplies

Purch.Services

Library Materials

Capital Outlay

Other Expenses

As of October 31, 2011 11/11/201121

COUNTY CERTIFIED REVISED ESTIMATED FOR 2009 $6,785,305.85MONTH AMT. RECEIVED PERCENTAGE YEAR-TO-DATE Y-T-D %09 January $652,111.85 10.37% $652,111.85 10.37%09 February $777,269.11 12.36% $1,429,380.96 22.73%09 March $437,272.53 6.95% $1,866,653.49 29.68%09 April $504,374.97 8.02% $2,371,028.46 37.70%09 May $799,628.46 12.71% $3,170,656.92 50.41%09 June $609,982.54 9.70% $3,780,639.46 60.11%09 July $620,253.77 9.86% $4,400,893.23 69.97%09 August $444,369.34 7.07% $4,845,262.57 77.04%09 September $456,639.01 7.26% $5,301,901.58 84.30%09 October $537,874.01 8.55% $5,839,775.59 92.85%09 November $510,249.35 8.11% $6,350,024.94 100.97%09 December $446,299.40 7.10% $6,796,324.34 108.06%

COUNTY CERTIFIED ESTIMATED FOR 2010 $6,289,251.30MONTH AMT. RECEIVED PERCENTAGE YEAR-TO-DATE Y-T-D %10 January $545,451.13 8.17% $545,451.13 8.17%10 February $594,054.37 8.89% $1,139,505.50 17.06%10 March $369,543.05 5.53% $1,509,048.55 22.60%10 April $450,514.20 6.75% $1,959,562.75 29.34%10 May $727,260.47 10.89% $2,686,823.22 40.23%10 June $527,301.95 7.90% $3,214,125.17 48.13%10 July $585,107.11 8.76% $3,799,232.28 56.89%10 August $464,426.35 6.95% $4,263,658.63 63.84%10 September $482,965.48 7.23% $4,746,624.11 71.07%10 October $575,230.54 8.61% $5,321,854.65 79.69%10 November $531,813.90 7.96% $5,853,668.55 87.65%10 December $490,665.62 7.35% $6,344,334.17 95.00%

REVISED COUNTY CERTIFIED ESTIMATED FOR 2011 $6,678,554.46MONTH AMT. RECEIVED PERCENTAGE YEAR-TO-DATE Y-T-D %11 January $576,215.48 8.63% $576,215.48 8.63%11 February $672,511.85 10.07% $1,248,727.33 18.70%11 March $392,483.22 5.88% $1,641,210.55 24.57%11 April $515,540.12 7.72% $2,156,750.67 32.29%11 May $838,938.80 12.56% $2,995,689.47 44.86%11 June $589,070.17 8.82% $3,584,759.64 53.68%11 July $704,018.28 10.54% $4,288,777.92 64.22%11 August $435,358.04 6.52% $4,724,135.96 70.74%11 September $453,067.04 6.78% $5,177,203.00 77.52%11 October $541,200.78 8.10% $5,718,403.78 85.62%11 November $0.00 0.00% $0.00 0.00%11 December $0.00 0.00% $0.00 0.00%

PLF2011.XLS

22

Resolution 2011- October Gift Report NOW, THEREFORE, BE IT HEREBY RESOLVED by the Stark County District Library Board of Trustees to accept the gifts and honorariums to be used as designated by the donors. DONOR AMOUNT DESIGNATION Jane Lichtig $20.00 Restricted: Main Library – Reference Department Rotary Club of 704.28 Restricted: Purchase of Children‘s Jackson Literacy Books Genealogy Customers 195.00 Restricted: Genealogy Department Scotty Lynn Sylvia Muira 250.00 Restricted: In Memory of Monica Itoi Sone, author Dave & Nancy Waikem & 100.00 Restricted: In Memory of Monica Itoi Russ & Marg Humerickhouse Sone, author Stark Library FOL 998.54 Restricted: for Summer Reading Program PNC Foundation 13,789.00 Restricted: Grant – ‘For Me, For You, For Later: Steps to Spending, Sharing and Saving MONTHLY TOTAL $16,056.82 YEAR TO DATE TOTAL $48,542.03

23

Stark County District Library Staff Training Report November 15, 2011

Name: Mike Barni 10/5/11Conference: Stark HR Joint Tuscora HR Conference Canton, OHTotal $40.00 Stark County HR Association

Name: Suzette Burlingame 10/10/11 - 10/11/11Conference: Great Lakes E-Summit Dayton, OHTotal $411.71 Wright State University

Name: Tammy Long 10/13/11 - 10/15/11Conference: Reach Out Reach Up Cleveland, OHTotal $689.06 Assoc of Bookmobile & Outreach Services

Name: Jennifer Ehret 10/19/11Conference: Midwest Tape Standing Orders WebinarTotal $0.00 Midwest Tape

Name:Linda Dahl, Jean McFarren, David Krajci, Mike Barni & Dee

Rondinella 10/26/11Conference: Business to Business Expo (Luncheon - Mike) Canton, OH

Total $25.00 The Repository & Canton Regional Chamber of Commerce

Name: Marianna DiGiacomo 10/26/11Conference: Diversity & Excellence Together Canton, OHTotal $38.00 Coming Together Stark County

Name: Ann Wetmore, Joyce Swad & Kimberly Alberts 10/26/11 - 10/27/11Conference: PNC Community Partner Training for Grow Up Great Program Chicago, ILTotal $2,024.99 PNC Foundation (to be reimbursed )

Name:

Patty Marsh, Lisa Barcich (Presenters), Jen Welsh (Committee Member), Karen Miller (Planning Committee Member) &

Kathy Kibler 10/26/11 - 10/28/11Conference: 2011 OLC Convention & Expo Toledo, OHTotal $1,282.71 OLC

Name: Marianna DiGiacomo (Presenter attended one day) 10/28/11Conference: 2011 OLC Convention & Expo Toledo, OHTotal $258.44 OLC

Name: Kent Oliver 10/26 & 27/11Conference: Metro Director's Meeting at OLC Toledo, OHTotal $161.11 Ohio Metro Directors/OLC

Name: Ann Wetmore, Kimberly Alberts, Linda Smik & Beth Queen 11/2/11Conference: CCPL Youth Services In-Service: Special Needs Programming Parma, OHTotal $59.67 Cuyahoga County Public Library

Name: David Krajci & Delores Rondinella 11/8/11Conference: What Won't Be Next in Technology Canton, OHTotal $0.00 OhioNet

Name: Tara Bulicz 11/8/11 and 11/15/11Conference: Health Care Reform Update WebinarTotal $60.00 OLC

Name: John Schuette 11/10/11

Conference:Safety Council Luncheon topic: Don't Be Shocked! Electrical

Hazards in the Workplace Canton, OHTotal Season Pass Stark County Safety Council

Name: Delores Rondinella 11/10/11Conference: Wow that's cool what is it? WebinarTotal $0.00 Web Junction

Name:Conference:Total

$5,050.69November

24

Stark County District Library Monthly H R Report Distributed to the Board of Trustees

November 15, 2011

APPOINTMENTS None

DEPARTMENT/AGENCY/STATUS CHANGES 11/07/11 John Schuette, from Skilled Maintenance to Master Maintenance – Main Library, full

time, 80 hours biweekly.

RESIGNATIONS/RETIREMENTS/TERMINATIONS None

25

Stark County District Library

Board of Trustees November 15, 2011

Resolution Title: Transfers for 2011 Statutory Reference: Ohio Administrative Code History/Background/Discussion: Transfers are necessary as needs and expenses of the Library change over the course of its budgetary year. Both transfers within the same funds but different category of object account number and transfers among different funds require library board approval. During the 2011 budget year the Library has had the need to make transfers that require board approval. Recommendation: The Board of Trustees of the Stark County District Library approve this transfer for the year 2011 that is necessary as the needs and expenses of the Library have changed over the course of budgetary year 2011. Draftor: Fiscal Officer Russ Humerickhouse Person(s) Responsible For Implementation: Fiscal Officer Russ Humerickhouse

26

Resolution - 2011Account Transfers For 2011

BE IT HEREBY RESOLVED by the Board of Trustees of the Stark County District Library to approve and ratify the following account transfers for the year 2011:

$ AMOUNT FROM ACCOUNT DESCRIPTION TO ACCOUNT DESCRIPTION$27,784.25 101.0000.54100 Books and Pamphlets 101.0000.54300 AV Materials

10,000.00 101.0000.54200 Periodicals 101.0000.54300 AV Materials7,215.80 101.0000.54500 Computer Svs. and Information 101.0000.54300 AV Materials

500.00 101.0000.54500 Computer Svs. and Information 101.0000.54700 Library Materials Repairs/Restoration105.00 101.0000.54500 Computer Svs. and Information 101.0000.54900 Library Materials-All Others

4,000.00 101.0000.53300 Property Maint., Repairs, Security 101.0000.57500 Refunds and Reimbursements1,000.00 229.9000.55510 Furniture and Equipment 229.9985.52111 Programming Supplies

transfNov2011

27

STARK COUNTY DISTRICT LIBRARY FACILITIES UPDATE

November 15, 2011 MAIN LIBRARY Technology Learning Environment- Status: New Technology Learning Environment furniture has been installed with more to be ordered soon. Teen Status: The teen section has gone through a minor rearrangement that has shown positive outcomes. Previously the seating areas were disjointed. Now the computes are together in an alcove, the social area is defined and quiet areas are together. Our staff has better sightlines to the computers. The study room, which had housed some computers, is now available just for study. EAST CANTON BRANCH Status: A section of carpeting behind the circulation desk has been replaced. The branch was closed for 2 days but one of these days was staff In-Service so we were able to minimize inconvenience for customers. IT and Maintenance staff were at the branch both days in order to disconnect and reconnect the computer equipment and the circulation desk. JACKSON BRANCH Status: Unchanged The building project is progressing. The Campaign Steering Committee is meeting as needed with the most recent meeting being November 7. Subcommittees continue to work between meetings. LAKE BRANCH Status: Road work in the area around the branch is almost complete. The new traffic lights need to be activated.

28

Stark County District Library Board of Trustees

November 15, 2011 Resolution Title: Resolution for Advancement of Funds 2012-Stark County History/Background/Discussion: Per Ohio Revised Code 321.34 the Stark County District Library is eligible to receive advancement of levy monies by submitting a resolution approved by the Library Board of Trustees to the Stark County Auditor. The Library Fiscal Officer is requesting that a resolution be approved to request from the Stark County Auditor advancement of funds for the tax year 2011 for distribution in 2012 to the Library. The Library received an advancement of funds in March 2011 for $1,359,750.00 from Stark County to provide revenue to sustain the operating budget for the first quarter 2011. Recommendation: That the Library Board of Trustees by roll call vote approves the resolution for advancement of funds for tax year 2011 for distribution in 2012. Draftor(s): Fiscal Officer Russ Humerickhouse Person(s) Responsible for Implementation: Executive Director Kent Oliver and Fiscal Officer Russ Humerickhouse

29

RESOLUTION 2011- Resolution for Advancement of Funds 2012-Stark County

NOW, THEREFORE, BE IT HEREBY RESOLVED by the Stark County District Library Board of Trustees that the Fiscal Officer or his designee is authorized to request from the Stark County Auditor advancement of funds for tax year 2011 for distribution in 2012.

30


November 15, 2011 Resolution Title: Resolution for Advancement of Funds 2012-Summit County History/Background/Discussion: Per Ohio Revised Code 321.34 the Stark County District Library is eligible to receive advancement of levy monies by submitting a resolution approved by the Board of Trustees to the Fiscal Officer of Summit County. The Library Fiscal Officer is requesting that a resolution be approved to request from the Fiscal Officer of Summit County advancement of funds for the tax year 2011 for distribution to the Library in 2012. Recommendation: That the Library Board of Trustees, by roll call vote approves the resolution for advancement of funds for tax year 2011 for distribution in 2012. Draftor(s): Fiscal Officer Russ Humerickhouse Person(s) Responsible for Implementation: Executive Director Kent Oliver and Fiscal Officer Russ Humerickhouse

31

RESOLUTION 2011- Resolution for Advancement of Funds 2012-Summit County

NOW, THEREFORE, BE IT HEREBY RESOLVED by the Stark County District Library Board of Trustees that the Fiscal Officer or his designee is authorized to request advancement of funds for tax year 2011 for distribution in 2012 from Kristen M. Scalise, Fiscal Officer of Summit County.

32


November 15, 2011

Resolution Title: Citrix Server Replacement History/Background/Discussion: The Stark County District Library has a replacement schedule in place for the purchase of server hardware. Due to recent budget constraints, that schedule has slipped and servers that were scheduled to be replaced in previous years were not replaced. One of the Citrix farm servers failed this year and was replaced on an emergency basis. The two remaining farm servers are showing signs of impending failure. This resolution is for the purchase of the hardware required to replace the two aging Citrix Farm Servers. This replacement is being funded from moneys saved on the PC Reservation and Print Cost Recovery System. Recommendation: That the Library Board of Trustees approves the following resolution. Draftor: IT Manager Bryan Harris Persons Responsible for Implementation: Associate Director Suzette Burlingame IT Manager Bryan Harris Information Technology Staff

33

RESOLUTION 2011- Citrix Server Replacement

WHEREAS, the Stark County District Library Board of Trustees requires the upgrade of two (2) Citrix farm servers. WHEREAS, a request for a price quote was sent to the three vendors summarized below: Vendor Quote Intech $7,862.00 CCNY $9,425.00 Dell $8,984.18 NOW, THEREFORE, BE IT HEREBY RESOLVED by the Stark County District Library Board of Trustees that the Executive Director or his designee be authorized purchase server hardware from Intech for the total sum of $7,862.00.

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RESOLUTION 2011- 2012 Schedule of Closings and Adjustments of Hours

WHEREAS, the Stark County District Library Board of Trustees and SEIU District 1199 have reached agreement, and WHEREAS, that agreement and future agreements will include certain provisions concerning holidays, and WHEREAS, other community occurrences necessitate adjustments in library hours of service, and NOTWITHSTANDING, there may be situations arising in the course of the year as a result of which the Executive Director may need to adjust hours or close facilities, and he is hereby authorized to do so as such situations arise so long as counsel by the Board of Trustees is sought and the matter is approved or ratified by the Board of Trustees NOW, THEREFORE, BE IT HEREBY RESOLVED by the Stark County District Library Board of Trustees that the Director is authorized to close the library system and adjust library hours of service as follows: 2012 Holiday Closings Sunday, January 1, 2012 New Year’s Day Library System Closed Monday, January 2, 2012 New Year’s observed Library System Closed Monday, January 16, 2012 Martin Luther King Day Library System Closed Sunday, April 8, 2012 Easter Sunday Library System Closed Sunday, May 13, 2012 Mother's Day Library System Closed Monday, May 28, 2012 Memorial Day Library System Closed Wednesday, July 4, 2012 Independence Day Library System Closed Saturday, August 4, 2012 Hall of Fame Parade Main and North delay opening until noon Monday, September 3, 2012 Labor Day Library System Closed Wednesday, November 14, 2012 In-Service Day Library System Closed Wednesday, November 21, 2012 Thanksgiving Eve Library System Closes at 6:00pm Thursday, November 22, 2012 Thanksgiving Day Library System Closed Monday, December 24, 2012 Christmas Eve Library System Closed Tuesday, December 25, 2012 Christmas Day Library System Closed Monday, December 31, 2012 New Year’s Eve Library System Closed Tuesday, January 1, 2013 New Year’s Day Library System Closed January 21, 2013 Martin Luther King Day Library System Closed May 20, 2012 – last Sunday open September 9, 2012 – first Sunday open

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nov. 15, 2011 board packet

Documents

stark county resolution

summit county resolution

main library james

main library foliv

financial report

financial transfers

oh board of trustees

gift report