NORTH TEXAS REAL ESTATE INFORMATION NETWORK, INC. GREATER METRO MLS COMMITTEE MEETING

Monday, February 18, 2019 1:30 PM

Conference Room A 8201 N Stemmons Freeway

Dallas, TX

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AGENDA

I. CALL TO ORDER

II. REVIEW OF DECEMBER MINUTES (Exhibit #1)

III. ACTION ITEMSA) 2019 Business Plan (Exhibit #2)B) Request received to have effective messaging when a client goes

back to review a listing in their portal that no longer matches theirsearch criteria. Current message “This listing is no longeravailable”. (Exhibit #3)

C) Request received to add a field that would denote that the propertyis close to a bus stop.

D) Request received to add Pet Policy feature group to the CloudMLXplatform.

IV. DISCUSSION ITEMS/UPDATESA) NTREIS User Committee Updates:

i. Approved expansion of the Pets Y/N field to a pick list fieldcalled “Pet Policy”. Options will be Breed Restrictions, Call, Cats

OK, Dogs OK, No Pets Allowed, Number Limit, Size Limit, Yes Pets Allowed.

ii. The number of team members allowed in the Matrix Teamfeature will be raised to 50 (this is the maximum for the system)

iii. Recommendations from the NTREIS Auction Task Force(Exhibit #4)

iv. A new required field (approved by the NTREIS Users Group)has been added to the Residential, Residential Lease and Multi-Family property type input displays. It is a yes/no field called “Smart Home Features-App or Password Dependent”. (Exhibit #5)

V. ANNOUNCEMENTS

VI. NEW BUSINESS

VII. ADJOURNMENT

GREATER METRO MLS COMMITTEE December 10, 2018

[Unapproved] MINUTES

The MLS Committee of the Greater Metro MLS met at the Association offices on December 10, 2018. Chairperson, Gwen Moore, called the meeting to order at 1:30 p.m.

Members present: Gwen Moore, Cathy Beane, Christine Burke, Jennifer Clark, Chuck Edwards, Sabrina Fernando, George Hawkins, Mohammed Jaber, Sandra McKimmey, Travis-Lee Moore, Janna Schick, Cindy Scholl, Ric Shanahan, Sid Thom, Melanie Thomas, Keith Tobas, Carol Verhey, Jerry Welch, Derek Westley, and Camile White.

Absences: Andrea Collins, Conner Cromeens, Kalani Hooker, Rod Johnson, Peter Loudis, Kimberly Love, and Tasha Penson.

Guests: Jaclyn England, Doug Selzer, John Gallent, Kevin Robinson, Patty Tafoya Valenzuela, Bess Dickson, Aundrea Allen, Keesha Moore, Molly Pennington, Eric Scholl.

Staff: Cathy Faulkner (MLS Director), Janet Kane (MetroTex Chief Executive Officer) and Lisa Davis (Recording Clerk), Maggie York, Lisa Deaver, and Ed Beattie

Summary of Committee Business

Chairperson, Gwen Moore, welcomed the Committee members.

The November 2018 minutes were approved as presented.

No action was taken on a request to have “Layers” in Matrix Mapping be highlighted instead of outlined.

Cathy Faulkner gave a NTREIS Update.

Cathy Faulkner reviewed the summary of classes, webinars, and videos for 2018 through the month of November.

The following motions were made, seconded, and passed:

A motion was made, seconded, and passed to forward a request to the NTREIS User Committee to expand the “Pets Allowed” field. This would be “Pet Policy” and would include: Breed Restrictions, Call, Cats OK, Dogs OK, No (Pets Allowed), Number Limit, Size Limit, Yes (Pets Allowed.)

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Exhibit #1

Items of Information

Cathy Faulkner gave the Committee a demonstration of Matrix 360.

The Committee reviewed the year-end report of MLS meeting attendance and Committee goal.

The Committee shared great experiences from their tour meetings in One Shining Moment.

The new incoming 2019 Committee Members were introduced.

Cathy Faulkner held an Orientation session for incoming 2019 members.

The Committee reviewed the 2019 MLS Committee business plan.

Having completed the business of the MLS Committee, the meeting was adjourned at 3:08 p.m.

Respectfully Submitted, Approved, Lisa Davis Gwen Moore Recording Clerk Chairperson, MLS Committee

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MetroTex Association of REALTORS®

2019 GMMLS – MLS Committee Business Plan

Committee Purpose:

This committee’s purpose is to address a diverse array of MLS issues. The respective MLS areas appoint committee members, and the MetroTex president-elect appoints additional members at large. This committee deals with everything that insures proper and efficient functioning of the MLS system. Complaints, statistical reports, technology, keyboxes & keycards, rules and regulations are just a few of the issues that this committee has to handle. Committee members must be GMMLS subscribers. GMMLS committee members are also responsible for organizing and overseeing their local MLS meeting and tour for the MLS area they will represent.

Objective(s) Performance Measure

1. Continue to support the MLS Area Meetings to engage MetroTexmembers in the various market areas of the Association.(Goal 3)

2. Create a “Tip of the Month” on topics related to the best use of the MLSor member tips and tricks to help members use the MLS effectively.(Goal 3)

3. Review the structure of the MLS Area meetings to make sure they existfor the purpose they were originally intended.(Goal 3)

-Increase attendance by 10% over 2018 to ensure that the area meetings continue to reach MLS Subscribers and Participants in their respective areas.

-MLS Committee members will contribute a “tip or trick” during the MLS committee meeting. Committee Members will be encouraged to ask their area meeting attendees for input on this subject.

-At least 6 topics will be communicated to the membership through Facebook Live.

-During the 1st quarter of 2019, convene a sub-committee that will review the current structure of the MLS Area Meetings.

-The review is intended to make sure that the meetings exist for the purposed they were originally intended. This will be determined by reviewing the bylaws of GMMLS, Inc.

Fiscal Note: 2019 MLS Area Meeting Expense Budget: $99,800.00

Total Budget Impact: $99,800.00

Exhibit #2

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Exhibit #3

NTREIS Users Committee Auction Task Force

Meeting Minutes – December 12, 2018

The Users Group Auction Task Force met on Wed., December 12, 2018 at 10

a.m. In attendance were: Brent Graves, Cathy Faulkner, Derek Westley, Joe

McGrath, Pam Rendall-Bass and Cindy Miller.

The group reviewed the motion (Allow the inclusion of properties subject to

auction in the MLS) that came before the Users Committee on November 13,

2018. The motion was tabled and this task force was created.

There was much discussion on the best way to handle auction listings in the

MLS and it was noted that any motion approved by the Users Group regarding

same would need to go before the Rules Task Force for review with respect to

showing, etc.

It was decided that there would be no separate property type for these

properties and RESO standards for fields would be used where applicable.

The task force made the following recommendation which will be presented at

the next Users Committee meeting on January 8, 2019:

1. A new required Y/N field called “Auction” will be added to the system.

2. If a “Y” is entered in the new field, then the option for a range price will

be required. If a “N” is entered, then the user will enter the list price as

usual.

3. The high end of the range pricing is what will be used on the displays as

the list price followed by an “AUC” which will tell users the list price is

part of a range.

4. When searching by list price, these properties will be part of the results if

the list price criteria falls anywhere within the range price spectrum.

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Exhibit #4

Smart Home Field 

A new required field (approved by the NTREIS Users Group) has been added to the Residential, 

Residential Lease and Multi‐Family property type input displays. It is a yes/no field called “Smart Home 

Features‐App or Password Dependent”. 

The purpose is to notify the parties that the home has built in smart home features that will require 

access or operation through an app or internet access once a property is conveyed. 

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Exhibit #5