norfolk public schools · 2019. 6. 1. · and sewells point totaling $2.1 m were placed on hold....

Norfolk Public Schools

Rhonda R. IngramChief Financial & Operations OfficerSchool Board Work Session – June 5, 2019

Capital Improvement Projects Update

1

Topics for Discussion

•What are Capital Improvement Projects?

•Status of Capital Improvement Projects (CIP)•CIP12 through CIP17•CIP18•CIP19

•Identified Projects for CIP20

2

Capital Improvement Projects

•A capital improvement project is a specific and identifiable improvement or purpose by which expenditures are proposed within the capital budget or Capital Improvement Fund.

• Funds are for new construction, renovations, major repairs and maintenance and improvements to infrastructure.

• The cost threshold for these projects is $25,000 and above.

3

Capital Improvement ProjectsCIP12 thru CIP18

•May 16, 2018 report given to the Board on the comprehensive review and status of our CIP12 through CIP18 Funding.

•Our records were reconciled with the City.

• $1.2 million of an old project was identified to assist with funding of FF&E for the PPEA schools.

• It was agreed that unencumbered funding for CIP12 and forward would remain available to NPS.

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Encumbrances: $30,153 LTHS roof replacement project

$ 1,982 Bayview chiller replacement

CIP12 As of May 28, 2019

Appropriation $3,000,000

Expenditures-to-Date 2,967,865

Encumbrances 32,135

Available Budget $ -

5


Encumbrances: $20,269 LTHS roof replacement project

$15,191 Bayview chiller replacement




Encumbrances 35,460

Available Balance $ -

6


Encumbrances: $31,327 Bayview chiller replacement

Available Budget: $13,376 Balance from Maury Ed Specs

$29,305 New project Monroe boiler replacement




Encumbrances 31,327

Available Budget $ 42,681

7


Available Budget: $39,665 New project Monroe boiler replacement

$181,829 New projects and additional funds needed for four chiller replacement projects in CIP19




Encumbrances -


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Encumbrances & Available Budget: Projects for Poplar Halls and Larrymore totaling $1.04 M were placed on hold pending decisions from the Educational Planning recommendations.

Active Projects: Masonry repair ($50K) at Larrymore and Bayview chiller replacement ($6K; total estimated cost of replacement is $200,000)




Encumbrances 87,469


9


Encumbrances & Available Budget: Projects for Poplar Halls, Larrymoreand Sewells Point totaling $2.1 M were placed on hold.

Active Projects: Being closed out: Maury pool resurface, design work for

NTC parking lots. Remaining funds will be re-allocated to new projects.




Encumbrances 56,745

Available Budget $ 2,432,353

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Encumbrances & Available Budget: Active projects – some are approximately 90% complete in the design phase; one is ready to go out for bid; pending final billing to close out a project, etc. A list of projects is on the next slide.



Expenditures-to-Date 74,585

Encumbrances 267,556

Available Budget $1,657,859

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List of CIP18 Projects

Location Project

Larrymore ES Masonry Restoration

Ruffner MS Fire Alarm System Replacement

Willoughby Chiller Replacement

B.T. Washington HS Gym Bleacher Replacement

Tarrallton ES Chiller Replacement

Willard ES Repave Bus Lane & Service Loop

Lake Taylor HS Auditorium Air Handler Unit Replacement

Lake Taylor HS Roof Areas B, C, & J Replacement

12

Capital Improvement ProjectsCIP19

Encumbrances & Available Budget: Active projects – some are in progress; some are in design phase; one has experienced design delays; etc. A list of projects is on the next two slides.



Expenditures-to-Date 82,850

Encumbrances 572,505

Available Budget $5,344,645

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List of CIP19 Projects

Location Project

Willard ES Roof Replacement

Facilities Roof Replacement

Granby ES Reseal Foam Roof

Taylor ES Chiller Replacement

AfD @ Lakewood Chiller Replacement

Ruffner MS Chiller Replacement

Blair MS Chiller Replacement

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List of CIP19 Projects Cont.

Location Project

Norview HS Chiller Replacement

Lake Taylor MS Cooling Tower Replacement

Transportation Resurface Bus Parking Lot

NTC Bus Loop & Storm Drain Repairs

Lake Taylor HS Bus Loop & Storm Drain Repairs

Fairlawn ES Boiler Replacements (3)

Tidewater Park ES Boiler Replacements (2)

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Summary of CIP12 thru CIP19 Funding

Project Year Budget Expenditures EncumbrancesAvailable Budget *

CIP12 $ 3,000,000 $ 2,967,865 $ 32,135 -

CIP13 3,000,000 2,964,540 35,460 -

CIP14 3,000,000 2,925,992 31,327 42,681

CIP15 3,300,000 3,078,506 - 221,494

CIP16 3,750,000 2,666,948 87,469 995,583

CIP17 4,000,000 1,510,902 56,745 2,432,353

CIP18 2,000,000 74,585 267,556 1,657,859

CIP19 6,000,000 82,850 572,505 5,344,645

TOTAL $28,050,000 $16,272,189 $1,083,197 $10,694,614

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May not total due to rounding *Projects already identified

List of Potential Capital Improvement Projects for FY 2020

Location ProjectEstimated

Cost

Larrymore Roof Replacement $1,300,000

Larrymore Window Replacements 115,000

Tidewater Park Replace Classroom Unit Ventilators 950,000

St Helena Replace Classroom Unit Ventilators 950,000

St Helena Replace Chiller 225,000

Willoughby Replace Classroom Unit Ventilators 540,000

Willoughby Resurface Parking Lot 130,000

Lake Taylor MS Resurface Parking Lot 475,000

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List of Potential Capital Improvement Projects for FY 2020

Location Project Estimated Cost

AfD @ Lakewood Replace Gym Bleachers $ 120,000

Rosemont Replace Gym Bleachers 130,000

Crossroads ES Remove Green Roof & Repair Leaks 105,000

Total $5,040,000

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City Council appropriated $3.0M for FY 2020 CIP Projects

Next Steps

•Continue to vet projects for FY 2020 and finalize projects so budgets can be set-up July 1st to begin the work

•Continue work on the current projects, closing out completed projects and re-allocating funding to newly identified projects

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Norfolk Public SchoolsCapital Improvement Projects Update

June 5, 2019

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Rhonda R. IngramChief Financial & Operations OfficerSchool Board Work Session – June 5, 2019

norfolk public schools · 2019. 6. 1. · and sewells point totaling $2.1 m were placed on hold....

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