newberg school district 29j board of directors … · topic summary: deona twenge was appointed...

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NEWBERG SCHOOL DISTRICT 29J BOARD OF DIRECTORS November 8, 2010 Regular Meeting 7:00 p.m. Newberg School District 29J 714 East Sixth Street Newberg, Oregon 97132

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Page 1: NEWBERG SCHOOL DISTRICT 29J BOARD OF DIRECTORS … · Topic Summary: Deona Twenge was appointed Board Representative to Zone 1 at the October 25, 2010 Special Board Meeting to fulfill

NEWBERG SCHOOL DISTRICT 29J BOARD OF DIRECTORS

November 8 2010

Regular Meeting 700 pm

Newberg School District 29J 714 East Sixth Street

Newberg Oregon 97132

NEWBERG SCHOOL DISTRICT 29J BOARD OF DIRECTORS

REGULAR MEETING

The Board of Directors of the Newberg School District 29J will meet at 700 pm on Monday November 82010 in the Newberg School District Office 714 East Sixth Street Newberg OR 97132 to discuss and take action on minutes and donations Business items include Oath of Office Zone 1 Board Member Mountain View Middle School Student Presentation Small Schools Update Resolution 2011-03 Appropriation Revision Community Growth and Enrollment Report RFP Architectural Services and Cancel November 22 2010 Board Meeting The Board will meet in executive session according to DRS 192660(1) (d) Labor Negotiations

Newberg School District is an equal opportunity educator and employer

Persons having questions about or requests for special needs and accommodations should contact the Special Education Director at the Newberg School District 714 East Sixth Street Newberg Oregon

503-554-500

Monday November 82010 Regular Board Meeting 700 pm Newberg School District Office

714 East Sixth Street Newberg Oregon 97132

NEWBERG SCHOOL DISTRICT 29J Regular Meeting November 82010 700 pm

Newberg School District Board Room

NOTE The Board encourages the attendance of citizens at its meetings When a patron wishes to bring a particular matter to the attention of the Board it is recommended that the matter first be discussed with the District Superintendent The Superintendent will gather relevant information to assist the Board in addressing the issue

AGE N D A

I CALL TO ORDER

II FLAG SALUTE

III REVIEW AGENDA

IV NEW BUSINESS Oath of Office Deona Twenge Melinda Van Bossuyt Board Chair

V STUDENT PRESENTATION Mountain View Middle School Principal Wayne Strong and Assistant Principal Dan Busch

Teachers Tom Willing and Andy Byerley Students John Seegobin Jaelynn Cloepfil Kendelynn Thomas Megan Creighton Jordan Johns Abigale Mortensen and Quinton Read

VI COMMENTSQUESrlONS FROM PATRONS Patrons may address the School Board Board members may not be informed of a certain item until it is expressed at the Board meeting therefore the Board may not respond immediately to a patrons request or question A patron who expresses a concern is assured however that the concern will be heard and the Board will respond The Board will not hear complaints concerning specific district personnel The Chair will direct the visitor to the appropriate means for Board consideration and disposition of legitimate complaints involving individuals

VII CONSENT AGENDA A Minutes B Donations

VIII COMMUNICATIONS CORRESPONDENCE INTRODUCTIONS A Superintendents Comments Dr Paula A Radich Superintendent B Board Comments Board of Directors

IX REPORT A Small Schools Update Principals Carol Campbell Filip Hristic Dan Malone Karen Pugsley

Smaller Learning Communities Project Director Doug Geygan

X OLD BUSINESS A Community Growth and Enrollment Claudia Stewart

Coordinator of Communications and Community Relations

B Resolution 2011 03 Appropriation Revision Nathan Roedel Director of Finance and Operations

XI NEW BUSINESS A Cancel November 22 2010 Board Meeting Dr Paula A Radich Superintendent B RFP Architectural Services Nathan Roedel Director of Finance and Operations

XII ITEMS FOR FUTURE AGENDA Board Members

XIII EXECUTIVE SESSION

Directors may desire to enter executive session to discuss matters under authority of Oregon Revised Statutes 192660(1) and 192660(2)

(a) Employment (b) Dismissal or DiSCipline of Employees or Public Officers

(d) Labor Negotiations (e) Real Property Transactions m Exempt Records (h) Litigation or Litigation Likely to be Filed (i) Evaluation of Superintendent or Other Staff Member

NOTE Purpose(s) of executive session of one is to be held is designated by an asterisk before the appropriate category

XIV ADJOURNMENT The next regular meeting of the Board of Directors of the Newberg School District is scheduled for December 13 2010 at 700 pm in the Newberg District Office 714 East Sixth Street Newberg OR 97132

NEWBERG SCHOOL DISTRICT 29 AGENDA I November 82010

Item Oath of Office Action XXXX

Originator

Presenter

Toni Wyss Board Secretary

Board Chair Van Bossuyt

Topic Summary Deona Twenge was appointed Board Representative to Zone 1 at the October 25 2010 Special Board Meeting to fulfill the unexpired term of Steve Cathers through June 30 2011

Oath of Office

I ___________ do solemnly affirm that I will support the Constitution and laws of the

United States and the State of Oregon and will discharge the duties of the office of School Board Member to the

best of my ability

Action The only action required is the administration of the oath of office by Board Chair Van Bossuyt

NEWBERG SCHOOL DISTRICT 29J AGENDA - November 8 2010

Item Mountain View Middle School Student Presentations Presentation XXXX

Originator Tom Willing Language Arts and Social Studies Teacher Andy Byerley Math Teacher

Presenters John Seegobin Jaelynn Cloepfil Kendelynn Thomas Megan Creighton Jordon Johns Abigale Mortensen Quinton Read

Topic Summary Mountain View Middle School Featured Student Activities

Background Information

The Mountain View Middle School teams presentation covers three areas of student study and activity 1 student use of technology 2 an urban planning and design unit in collaboration with the City of Newberg Planning Division and 3 four works of creative and expressive writing Attending teachers are Andy Byerley MVMS Math and Science Teacher Tom Willing and Heather Bryant MVMS Language Arts and Social Studies Teachers

Presentation

NEWBERG SCHOOL DISTRICT 29J AGENDA - November 8 2010

Item

Originator

Consent Agenda Items

Toni Wyss Board Secretary

Action XXXX

Consent Agenda Recommendations

A Minutes 1 Approve the Minutes of the Special Board Meeting of October 25 2010 2 Approve the Minutes of the Regular Board Meeting of October 252010

B Donation Plants from Aspen Creek Landscaping

Superintendents Recommendation Move that the Newberg School District Board of Directors approve the consent agenda as presented

NEWBERG SCHOOL DISTRICT 29J Special Session 630 pm

Newberg School District Board Room October 252010

A duly called and noticed Special Session of the Board of Directors of Newberg School District 29J was called to order by Board Chair Melinda Van Bossuyt at 635 pm on Monday October 11 2010 in the Newberg School District Board Room

PRESENT

ABSENT

CAll TO ORDER

ADJOURNMENT

ATTEST Superintendent-Clerk

Board Chair Melinda Van Bossuyt Directors Mitsi Vondrachek Mark Ankeny Debbie Hawblitzel and Todd Thomas

Director Jim Chogyoji

Present in addition to Board members was Newberg Graphic reporter Laurent Bonczijk

Board Chair Van Bossuyt called the special session to order at 635 pm

Interview for Board of Director Zone 1 At the September 27 2010 Board meeting the Board appointed Kendall delancelotti to the position of Board representative to Zone 1 however it was announced at the October 11 2010 Board meeting delancelotti declined the appointment

The Board interviewed patron Deana Twenge for the position of Director for Zone 1

MOTION Director Ankeny moved that the Newberg School District Board of Directors appoint Deana Twenge as the Board representative to Zone 1 to fulfill the unexpired term through June 30 2011 motion was seconded and approved unanimously

No further matters appearing to come before the Board there was agreement for adjournment at 656 pm

Toni Wyss Board Secretary

APPROVED Board Chair

NEWBERG SCHOOL DISTRICT 29J Regular Board Meeting 700 pm

Newberg School District Board Room October 252010

A duly called and noticed Regular Board Meeting of the Board of Directors of Newberg School District 29J was called to order by Board Chair Melinda Van Bossuyt at 704 pm on Monday October 11 2010 in the Newberg School District Board Room

PRESENT Board Chair Melinda Van Bossuyt Directors Mitsi Vondrachek Mark Ankeny Debbie Hawblitzel and Todd Thomas

ABSENT Director Jim Chogyoji

Present in addition to Board members were Superintendent Paula A Radich Student Representative to the Board Cristian Cosgrove staff and Newberg Graphic reporter Laurent Bonczijk Also present was newly appointed Director Deona Twenge

CALL TO ORDER Board Chair Van Bossuyt called the meeting to order at 704 pm

FLAG SALUTE The Pledge of Allegiance was led by Edwards Elementary School student Ky Schaad

REVIEW AGENDA Deleted from the agenda was item VIII A Newberg High School Piano Sale Partnership Nathan Roedel Director of Finance and Operations determined this item did not require Board action

Added to the agenda was item IV Essential Schools Fall Forum Trip

B Student Trip Request Coalition of

STUDENT PRESENTArlONS Edwards Elementary Keely Clock Edwards Teacher and two students Ky Schaad and Briar Angell shared posters they made that helped other students learn school rules

Student Trip Request Coalition of Essential Schools Fall Forum Trip Green School Principal Karen Pugsley and Newberg High School Teacher Drea Ferguson and students Lauren Haney Kirsten Kirby and Kaitlyn Ebora requested permission to travel to San Francisco Califomia from November 11shy13 2010 to facilitate a workshop at the Coalition of Essential Schools annual fall forum Motion Director Thomas moved that the Newberg School District Board of Directors approve out-of-state travel for three students and two adults to travel to the 2010 Coalition of Essential Schools annual Fall Forum in San Francisco California from November 11-13 2010 motion was seconded and approved unanimously

October 25 2010

COMMENTSQUESTIONS FROM PATRONS

CONSENT AGENDA

COMMUNICATIONS CORRESPONDENCE INTRODUCTIONS

REPORTS

There were no comments

MOTION Director Hawblitzel moved that the Newberg School District Board of Directors approve the consent agenda as presented motion was seconded and approved unanimously The Board approved the minutes of the Regular Board Meeting of October 112010 and accepted donations of ababy grand piano from patron Judi Worrall to Mountain View Middle School and miscellaneous metals materials from Climax Portable Machine Tools Inc donated to Newberg High School

Superintendent Comments None

Board Member Comments Melinda Van Bossuyt introduced Deona Twenge newly appointed Director for Board Zone 1

Facilities Task Force Report Paul Frankenburger Facilities Task Force Chairman and former school district facilities director presented a report from the Facilities Task Force The Task Force was approved by the Board of Directors in February 2010 to examine the Districts current and future facility needs for the next ten years Committee members examined anticipated educational activity and athletic program needs the present condition of District schools and anticipated enrollment growth

The Task Force proposed a series of recommendations that addressed facility needs over the next decade Topping the list was a proposed new middle school to alleviate crowded conditions in Chehalem Valley and MOLintain View Middle Schools Major maintenance items such as roof boiler and flooring replacements electrical upgrades and modifications for greater energy efficiencies were also recommended by the Facilities Task Force

Although the current economy may not be optimal for passing a bond to fund facility needs the Committee asked the Board to give serious consideration to funding the recommendations for the following reasons

bull Address safety issues and protect the communitys investment in schools bull Build evenly to avoid having to fund a 20 year accumulation of building

needs bull Take advantage of current low interest rates bull Increase energy efficiency to reduce utility costs bull Redevelop the Newberg High School track and performance field to

withstand the pressure of additional use as enrollment grows and bull Accommodate community growth and increased enrollment in the next

decade

October 25 2010

NEW BUSINESS

OLD BUSINESS

ITEMS FOR FUTURE

EXECUTIVE SESSION

ADJOURNMENT

ATTEST Superintendent-Clerk

Quarterly Financial Report Nathan Roedel Director of Finance and Operations presented The projected ending fund balance for the General Fund is $706480 The beginning fund balance is $1927444 total projected revenue is $40159431 and total projected expenses are $39452951 MOTION Director Hawblitzel moved that the Newberg School District Board of Directors approve the quarterly financial report for the quarter ending September 302011 motion was seconded and approved unanimously

None

bull None were added

The Board convened Executive Session at 859 pm according to ORS192660(1)(d) Labor Negotiations

No further matters appearing to come before the Board there was agreement for adjournment at 922 pm

Toni Wyss Board Secretary

APPROVED Board Chair

October 252010

NEWBERG SCHOOL DISTRICT 29J AGENDA shy November 8 2010

Item

Originator

Donation Plants from Aspen Creek Landscaping

Nathan Roedel Director of Finance and Operations

ConsentAgendaXXXX

Topic Summary Accept plant donation from Aspen Creek Landscaping

Background Information

Aspen Creek Landscaping donated miscellaneous plants to the Newberg High School Greenhouse

Consent Agenda

NEWBERG SCHOOL DISTRICT 29J AGENDA - November 8 2010

Item Small Schools Update Information XXXX

Originator Doug Geygan Smaller Leaming Communities Project Director

Presenter Small School Principals Carol Campbell Filip Hristic Dan Malone and Karen Pugsley and SLC Project Director Doug Geygan

Background Information

Newberg High School Small Principals and the Smaller Learning Communities Project Director will review the progress of Small Schools at Newberg High School Principals will share OAKS College Clearinghouse and student climate survey data

Information

900 800 700 600 500 400 300 200 100 00

---- shy

Data Source ODE State Report Card ~ Includes ONLY sophomores who are counted at the buifding lewl spending at least 40 or their day in regular education This typically represents 97-98 of the class

Year to Year Peliormance - OAKS Scores Math

0 NHS vs State (l) 800i 715 ro 700 S 600 l-oc (II 500(11-0-o(l)l (II 400 CJ() gtlt 300Ow (l) 200 Cl J9 100 c (II 001 (l) 0shy

Dala Source

L

580

2005-2008

NHS I State

2006-2007 i 2007-2008

Srlll

I NHS

2008

State

-2009

)i

NHS State

I 2009-2010

YeHS ODE Slate Report Cam - Includes ONLY sophomores who are counted at the building lepoundl spending at least 40 of their day in regular education This typically

represents 97middot98 of the class bull Change in achicleuroment le-el standards

----_ ---shy

0 (l) 700i ro 600S l-o 500 c (II (l)-o-0 (l) 400 l (l) CJ 300() gtlt Ow 200 Cl 100J9 c (l) 001 (l) 0shy

Year to Year Peliormance - OAKS Scores Reading NSH vs State

~ 806

Year to Year Peliormance - OAKS Scores Writing NHS vs State

Data Souroe ODE State Report Card ~ Includes ONLY sophomores who are counted at the building lepoundl spertding at least 400 of their day in regufar education ThIs typically represents 97middot98 of (he class

bull S1ate PercenuaQeuros for these years not shown as lhev included CondiUonafly Met NHS data has Conditionally Met filtered out So percentaQeuros are compafiable ---------shy

0

Jl t (I)

C J t)

450 shy

400

350

300

250

200

150

100

50

00

of Students that Met or Exceeded in Reading Subgroup Sped

424

-shy ---shy --------shy

10-11 S t 11=]i)I Y ( lr-

Data Source ODE State Report Card - Includes ONLY sophomores who are counted at the building level spending at least 40 of their day in regular education This typically represents 97-98 of the class

i

04-05 05-06 06-07 07-08 08-09 09-10

Change in achievement level standards

of Students that Met or Exceeded in Math Subgroup SPed

400

350

Jl 300 I (I) 250

C J 200 t) 0 150

100

50

00

02-03 03-04 04-05 05-06 06-07 07-08 08-09 09-10 10-11

Data Source ODE State Report Card - Includes ONLY sophomores who are counted at the building level spending at least 40 of their day in regular education This typically represents 97-98 of the class

__ ___ ________GIltinpe in actl1~vementl~vellgttngarcls

--- --------------

of Students that Met or Exceeded in Writing Subgroup Sped

25 23 22

04-05 05-06 06-07 07-08 08-09 09-10 10-11

Sill i 1 Yell-S

Data Source ODE State Report Card - Includes ONLY sophomores who are counted at the building level spending at least 40 of their day in regular education This typically represents 97-98 of the class

of Students that Met or Exceeded in Reading Subgroup LEP

Jl I Cl C s

II) 0 ~ co

20

15

10

5

0

Jl I Cl

C s II) 0 ~

450

400

350 300 250

200

150

100

50

00 -~ -- shy I

04-05 05-06 06-07 07-08 08-09 09-10 10-11 r I] II 1 Y( 11

Data Source ODE State Report Card Includes ONLY sophomores who are counted at the building level spending alleasl40 of their day in regular education This typically represents 97-98 of the class

____C=ha=nge in achievement

of Students that Met or Exceeded in Math Subgroup LEP

500 458

02-03 03-04 04-05 05-06 06-07 07-08 08-09 09-10 10-11

Jl I Cl

C a II) 0 ~ 0

450 400

350 300

250 200

150 100

50 00

r 1 1 Ii j i Yi ~ 11 bull

Data Source DDE State Report Card Includes ONLY sophomores who are counted at the building level spending at least 40 of their day in regular education This typically represents 97-98 of the class

Ghanqein achi~ement III ~~I1(tar9s

of Students that Met or Exceeded in Writing Subgroup LEP

2425

20 l Q) 15C l

tJ) 10

0

0e 5

0

05-06 06-07 07-08 08-09 09-10 10-1104-05

I ) 1 middot1 I

Data Source ODE State Report Card - Includes ONLY sophomores who are counted at the building level spending at least 40 of their day in regular education This typically represents 97-98 of the

Data Source ODE State Report Card - Includes ONLY sophomores who are counted at the building level spending at least 40 of their day in regular education This typically represents 97-98 of the class

Change in achievement level standards

600

500 $ c 400 ()

C I 300

(J) - 0 200 ~ 100

00

of Students that Met or Exceeded in Reading Subgroup Hispanic

553

04-05 05-06 06-07 07 -08 08-09 09-10 10-11 ) II II i )1 Yl 11

of Students that Met or Exceeded in Math Subgroup Hispanic

700

ll c (i)

C s-en 0 ~ 0

500

400

300

200

100

00

02-03 03-04 04-05 05-06 06-07 07-08 08-09 09-10 10-11Sln111 I Y( 11

Data Source ODE State Report Card Includes ONLY sophomores who are counted at the building leel spending at least 40 of their day in regular education This typically represents 97-98 ofthe class

Change in achieement leel standards

Jl c Ql

C l

(J) 0

~

35

30

25

of Students that Met or Exceeded in Writing Subgroup Hispanic

20

10

5

0

04-05 05-06 06-07 07-08 08-09 09-10 10-11

Data Source ODE State Report Card - Includes ONLY sophomores who are counted at the building leeuro1 spending at least 40 of their day in regular education This typically represents 97-98 of the class

--

Percent of Students Enrolled in College the Fall Immediately Following Graduation From High School

100~1

90

80 I)

~ 70tIS J 0

60~ 537 50 S~ 4~ 4r 4 4~0 n

C OJ 40 Y lI-OJ

Q 30

20

10

0 2004 200S 2006 2007 2008 2009

Class

f+ All I~~~ti~~- middot-AVG--48~

J

9gt -I

Percent of Students EnroUed inColIege the FaU Immediately FoUowing Graduation From High Schoo~ by Institrutional Type

100

90

80 111 cu IU 70 s

C ns 60 Ishy

~ 51 53 0

so bull 48 bull

4i 47 bull ~

43 t cu v ~

ltIi D

40

30

37 --shy

35 35 38 ___ 31 _-----------_ 32 _---e----shy ------shy

20 16 14 14 _ _ - M - - ~ - bull __AI _ _ _ 12 11 M _ 15 --- ----- _- shy

10

o _-_- --200-4- ~----------~--~ --- ---~~~ -----~-~ --- -~ - ------ ~----- --- __---- 2005 2006 2007 2008 2009

Class

All Institutions Public Institutions Private Institutions AVe = 48

-~ 51- -C

Percent of Students Enrolled in College at Any Time During the First Year After High School

100

90

111 OJ fU = 0 ra 0shy~ Ilshy0 s lt11 V 0shy

ff

80

70

60

50

40

30

54 54bullbull 56 52bull

6

~ 51

20

10

o _ 2004 2005 2006 2007 2008 2009

Class

[+ All Instit~tions nAVG = 55I Q

~

Percent of Students Enrolled in College at Any Time During the First Two Years After High School

1

100 ~

90 j 80

I ell ltII 70tlSs

C tlS 60

0

-

SOl C ltII 40 i ~ ltII

Q 30 1 20j 10 ~

I

oj

61 61 60 63 ---S~ 5 bull

2004 2005 2006 2007 2008 2009

Class

(+Alll~l~ns AVc~601

o-~

bull bull bull

Percent of Students Enrolled in College the First Year After High School Who Returned for a

100

90en -cshy 800 shyc ClJ 70I (U

0 11 60 c (II 50a J Vl 40 shy0

30c ClJ u shyltII 20

Q

10

0

Second Year (Freshman to Sophomore Retention)

89

~9 82 85bull 82

-

2004 2005 2006 2007 2008

Class

freshman to Sophomore Retention AVe == 83

--~ --shyJ

Most Common Institutions of Initial Enrollment for All Classes - by Number of Students

1 PORTLAND COMMUNITY COLLEGE 2 OREGON STATE UNIVERSITY 3 CHEMEKETA COMMUNITY COLLEGE 4 GEORGE FOX UNIVERSITY S UNIVERSITY OF OREGON) MAIN CAMPUS 6 WESTERN OREGON UNIV ERSITY 7 PORTLAND STATE UNIVERSITY 8 CLACKAMAS COMMUNITY COLLEGE 9 LINFIELD COLLEGE 10 UNIVERSITY OF PORTLAND 11 PACIFIC UNIVERSITY 12 CENTRAL OREGON COMMUNITY COLLEGE 13 LINN-BENTON COMMUNITY COLLEGE 14 OREGON INSTITUTE OF TECHNOLOGY 15 SEATTLE UNIVERSITY 16 SOUTHERN OREGON UNIVERSITY 17 MT HOOD COMMUNITY COLLEGE 18 LANE COMMUNITY COLLEGE 19 WlLLAMETTE UNIVERSITY 20 AZUSA PACIFIC UNIVERSITY 21 BRIGHAM YOUNC UNIVERSITY 22 SEATTLE PACIFIC UNIVERSITY 23 THE EVERGREEN STATE COLLECE 24 BRIGHAM YOUNG UNIVERSITY - IDAHO FALLWINTER 25 BRIGHAM YOUNG UNIVERSITY -IDAHO AIINTERSPRING

2 9gt ~

131 d4

Newberg High School Student Survey 2004-2010 July 2010

6 Students are given the grades ABCD and F to show how well theyre doing in school Suppose your school was graded in the same way All things considered what grade would you give your small school ABCD or F

A 158

B 321

C 155

D 40

F 34

cant sayno opinion 60

Total 768

7 The majority of my high school courses will have value to me after graduation from Newberg High School

Agree 403

Disagree 149

Not sure 215

Total 767

8 It is easy to be involved in student activities athletics or leadership at Newberg High School

Agree 491

Disagree 130

Not Sure 144

Total 765

9 Students in my small school have school spirit

Agree 334

Disagree 239

Not sure 191

Total 764

10 Teachers and staff in my small school have school spirit

Agree 465

Disagree 133

Not sure 166

Total 764

11 Compared to last year there is more school spirit

Agree 235

Disagree 191

Not sure 338

Total 764

2004-2010

2010

21

42

20

5

4

8

100

2010

53

19

28

100

2010

64

17

19

100

2010

44

31

25

100

2010

61

17

22

100

2010

31

25

44

100

2009

23

39

20

6

6

6

100

2009

53

22

25

100

2009

62

18

20

100

2009

35

41

24

100

2009

62

18

20

100

2009

29

27

43

100

2008 2006 2004

16 5 8

34 34 37

25 40 34

10 14 10

7 3 6

8 3 6

100

2008 2006 2004

48 55 59

25 16 16

27 29 25

100

2008 2006 2004

56 53 60

27 20 19

17 26 21

100

2008 2006 2004

29 29 32

48 53 37

23 19 31

100

2008 2006 2004

54 39 49

26 28 20

20 33 31

100

2008 2006 2004

20

39

41

100

Climate Survey Report Newberg High School NHS Page 1

1 Jy

121 enjoy coming to school

Agree

Disagree

Not sure

Most of the time

Some of the time

Rarelynever

no opinion

367

237

162

766

2010

48

31

21

100

2009

45

37

18

2008

39

38

24

2006

24

53

21

2

2004

34

46

19

1

13 The adults at this school listen to you

Agree

Disagree

Not sure

406

210

150

2010

53

27

20

2009

55

25

20

2008

42

36

22

2006 2004

Total 766 100 100 100

14 Changes at school are clearly communicated to me

Agree

Disagree

Not sure

Total

195

361

208

764

2010

26

47

27

100

2009

32

47

21

100

2008

17

64

18

100

2006 2004

15 I have an opportunity to be involved In the development of Small Schools Agree 243

Di~agree 293

Not sure 227

Total 763

2010

32

38

30

100

2009

40

36

24

100

2008

28

51

21

100

2006 2004

16 Overall student discipline and behavior is not a problem at Newberg High School

Agree 213

Disagree 351

Not sure 202

Total 766

2010

28

46

26

100

2009

30

39

31

100

2008

23

53

24

100

2006

26

50

24

2004

40

33

27

18 When students have an emergency at school someone is there to help 2010 2009 2008 2006 2004

Agree 546 72 70 62 48 54

Not sure 149 20 19 25 41 34

Total 755 100 100 100

2004-2010 Climate Survey Report Newberg High School NHS Page 2

19 Campus supervision is adequate before and after school during lunch and between classes

gree 440

Disagree 172

Not sure 140

Total 752

2010

59 23

19

100 ~

2009

58

24

18

100

2008

55

26

19

100

2006

49

28

23

2004

58

18

24

20 Compared to last year student behavior on the school bus is better this year Agree 164

Disagree 133

Not sure 451

Total 748

2010

22

18

60

100

2009

23

18

58

100

2008

15

21

65

100

2006 2004

21 My teachers are concerned about me

Agree

Disagree

Not sure

Total

353

203

197

753

2010

47

27

26

100

2009

54

21

25

100

2008

42

30

29

100

2006

45

17

37

2004

40

19

41

22 Strangers do not come and go on the NHS campus easily

Agree 359

Disagree 179

Not sure 214

Total 752

2010

48

24

28

100

2009

39

29

32

100

2008

38

29

33

100

2006

34

25

42

2004

36

24

40

23 School rules and student rights and responsibilities are clear and students know what they are Agree 412

Disagree 190

Not sure 145

Total 747

2010

55

25

19

100

2009

57

23

20

100

2008

48

34

18

100

2006

44

29

27

2004

54

16

30

24 People trust and respect each other in my small school

Agree Disagree Not sure

Total

291 269 189

749

2010

39 36 25

100

2009

37 40 22

100

2008

29 49 22

100

2006

11 61 28

2004

19 49 33

25 Students in different ethnic groups in my small school are respected

Agree 385

Disagree 167

Not sure 202

Total 754

2010

51

22

27

100

2009

47

25

28 100

2008

39

34

27

100

2006

18

57

25

2004

22

44

34

2004-2010 Climate Survey Report Newberg High School NHS Page 3

lkaLj 26 Teachers in my small school take action when they see rules being broken

2010 2009 2008 2006 2004

Agree Disagree

442 164

59 22010

61 middot21

56 24middot

48 2100

47 28

Not sure 146 19 18 20 31 25

Total 752 100 100 100

27 Coaches at Newberg High School take action when they see rules being broken

2010 2009 2008 2006 2004

Agree 396 53 56 52 44 44

Disa~~e 101 13 13 15 12 13

Not sure 254 34 31 33 44 44 Total 751 100 100 100

pound0 ItcUCI3 I Illy ~lildl1 toIUUI tUW YlIIICII

students in their class are under the influence of 2010 2009 2008 2006 2004 __ ___ 1__ _1

Agree 204 27 26 17 16 20

Disagree 314 42 39 48 47 40

Not sure 235 31 35 35 38 40

Total 753 100 100 100

L~ yUcn llt) elL cwnn~ nlWIl vvllUVI IJlUVV WIICII

students are under the Influence of drugs or 2010 2009 2008 2006 2004 __ _1

Agree 258 34 35 29 28 29

Disagree 174 23 24 28 20 20

Not sure 322 43 42 43 52 51

Total 754 100 100 100

30 When students are disciplined for breaking rules they are treated equally regardless of

2010 2009 2008 2006 2004

Agree 418 56 54 46 45 47

Disagree 164 22 23 31 25 19

Not sure 167 22 23 22 30 35

Total 749 100 100 100

v I llV1 ILUU1ILgt tJClItIIt-ClLIII1j III Cl LIYun~ VI

athletics are disciplined for breaking rules they 2010 2009 2008 2006 2004 ___ amp___ _ _ bullbull _ 1bullbull

Agree 375 50 49 44 35 37

Disagree 155 21 22 28 20 27

Not sure 217 29 29 28 42 38

Total 747 100 100 100

32 When athletes are disciplined for breaking the rules they are held accountable

2010 2009 2008 2006 2004

Agree 377 50 54 52 49 42

Disagree 134 18 15 18 11 18

Not sure 242 32 30 30 39 40

Total 753 100 100 100

2004-2010 Climate Survey Report Newberg High School NHS Page 4

33 I feel safe at Newberg High School 2010 2009 2008 2006 2004

Agree 499 66 62 55 55 58 Disagree 118 16 18 22 18 14degic Not sure 134 18 21 23 28 28 Total 751 100 100 100

In your opinion are the following issues a problem on the Newberg High School campus

34 Vandalism including graffiti 2010 2009 2008 2006 2004

No problem 197 27 27 21 16 32

Small problem 449 61 62 66 71 61

Serious roblem 90 12 11 13 13 7

Total 736 100 100 100

35 Gangs 2010 2009 2008 2006 2004

No problem 362 49 40 25 28 56

Small problem 326 44 46 56 58 36

Serious problem 48 7 13 19 14 9

Total 736 100 100 100

36 Alcohol use 2010 2009 2008 2006 2004

No problem 225 31 27 25 20 23

Small problem 347 47 46 40 44 48

Serious problem 163 22 26 35 36 29

Total 735 100 100 100

37 If alcohol use is a problem at school where does it happen

2010 2009 2008 2006 2004

hallways 112 20 25 26 17 17

commonscafeteria 130 23 25 28 18 17

parking Iot 297 52 54 58 57 47

classroom 73 13 18 20 12 14

locker areas in hallways 98 17 22 23

PE locker area 88 15 21 23

athletic fields 150 26

gyms 70 12

restrooms 270 48 46 54 51 36

bus stop 136 24 32 31 23 18

on the bus 132 23 29 30 23 21

walkipllI to or from school 290 51 52 53 48 41

athletic sports practices 13 17 9 11

sports events 30 38 43 39

school-sponsored activities or trips 24 26

Other Please Specify 202 36 30 41 43 42

2004-2010 Climate Survey Report Newberg High School NHS Page 5

I if ~y

38 If alcohol use at school is a problem when does it happen

2010 2009 2008 2006 2004

before school 349 60

during advisory 125 22

between classes 165 28

during lunch 250 43

after school 404 70

at sporting events 175 30

at school-sponsored activities or trips 127 22

Other please specify 113 19

39 Tobacco use 2010 2009 2008 2006 2004

No problem 256 35 28 30 19 26

Small problem 325 45 52 46 49 48

Serious problem 145 20 19 25 32 26

Total 726 100 100 100

40 If tobacco use is a problem at school where does it happen

2010 2009 2008 2006 2004

hallways 57 11 21 19 12 9

commonscafeteria 51 10 15 18 7 8

parking lot 272 54 58 56 60 50

classroom 46 9 14 15 8 6

locker areas in hallwyas 54 11 14 17

PE locker area 57 11 16 21

athletic fields 145 29

gyms 54 11

bus stop 189 37 37 38 41 27

on the bus 164 32 20 21 11 12

walking to or from school 70 14 55 55 64 60

athletic sports practices 279 55 10 19 12 8

sports events 23 34 34 28

school-sponsored activities or trips 16 24

Other Please Specify 138 27 30 34 37 31

41 If tobacco use is a problem at school when does it happen 2010 2009 2008 2006 2004

before school 321 62

during advisory 147 29

between classes 164 32

during lunch 259 50

after school 360 70

at sportinj events 142 28

at school~sponsored activities or trips 104 20

Other please specify 102 20

42 Drug use 2010 2009 2008 2006 2004

No problem 154 21 23 18 10 19

Small problem 304 42 44 38 33 39

Serious problem 260 36 33 43 57 42

Total 718 100 100 100

2004-2010 Climate Survey Report Newberg High School NHS Page 6

~ t~l

43 If drug use is a problem at school where does it happen

2010 2009 2008 2006 2004

hallways 109 19 26 32 24 16

commonscafeteria 96 17 25 27 18 16

parking Iot 293 52 55 55 61 49

classroom 83 15 18 22 13 11

Iocker areas in hallway 94 17 26 27

PE lockers 98 18 18 26

athletic fields 181 32

gyms 85 15

restrooms 288 52 47 56 64 47

bus stop 173 31 32 39 41 30

on the bus 130 23 25 28 29 26

walking to or from school 299 53 52 55 61 56

athletic sports practices 16 22 13 14

sports events 28 36 44 38

school-sponsored activities or trips 24 28

Other Please Specify 150 27 26 34 34 34

44 If drug use is a problem at school when does it happen

2010 2009 2008 2006 2004

before school 397 70 middotmiddotVmiddot

during advisory 196 35

between classes 214 38

during lunch 292 52

after school 370 65

at sporting events 158 28

at school-sponsored activities or trips 117 21

Otherplease specify 97 17

45 Drug selling 2010 2009 2008 2006 2004

No problem 313 44 39 34 20 35

Small problem 290 41 39 42 42 42

Serious problem 108 15 22 25 38 23

Total 711 100 100 100

46 If drug selling is a problem at school where does it happen 2010 2009 2008 2006 2004

hallways 166 39 46 49 50 40

commonscafeteria 125 29 37 42 43 33

parking Iot 231 54 53 61 64 54

classroom 92 22 25 30 27 25

locker areas in hallways 124 29 33 40

PE lockers 110 26 27 35

athletic fields 122 29

gyms 105 25

restrooms 193 45 48 52 57 43

bus stoP 148 35 37 42 42 34

on the bus 139 33 36 42 40 35

walking to or from school 201 47 46 54 57 47

athletic sports practices 17 24 18 18

sports events 26 37 40 36

school-sponsored activities or trips 20 27

Other Please Specify 128 30 23 26 26 29

2004-2010 Climate Survey Report Newberg High School NHS Page 7

47 If drug selling is a problem at school when does it happen

before school

during advisory

between classes

during lunch

after school

at sporting events

263

138

180

197

280

132

2010

61

32

42

46

65

31

2009 2008 2006 2004

at school-sponsored activities or trips 116 27

Other please specify 117 27

48 Sexual harassment

No problem

Small problem

Serious problem

Total

317

323

88

728

2010

44

44

12

100

2009

40

45

15

100

2008

36

52

12

100

2006

34

52

13

2004

41

42

14

49 Racial harassment

No problem

Small problem

Serious problem

Total

252

367

112

731

2010

34

50

15

100

2009

32

52

16

100

2008

24

52

25

100

2006

22

56

22

2004

33

47

20

50 Bullying

No problem

Small problem

Serious problem

Total

201

390

138

729

2010

28

53

19

100

2009

26

56

18

100

2008

21

59

20

100

2006

15

61

24

2004

24

57

19

51 Fighting

No probl~m

Small problem

Serious problem

Total

15

71

15

101

2010

15

70

15

100

2009

27

60

13

100

2008

19 ~

62

19

100

2006

12

61

27

2004

24

62

15

To the best of your knowledge have you used any of these substances in the last 30 days

alcohol

Yes

No

2010 2009 2008

19

81

2006

25

75

2004

20

80

Total 100

tobacco

Yes

No

Total

2010 2009 2008

12

88

100

2006

13

87

2004

14

86

2004-2010 Climate Survey Report Newberg High School NHS Page 8

marijuana 2010 2009 2008 2006 2004 Yes 10 14 14 No 90 86 86 Total 100

illicit drugs 2010 2009 2008 2006 2004 Yes 8 8 3 No 92 92 97 Total 100

Which of these things happened to you DURING THE SCHOOL DAY OR AT A SCHOOL ACTIVITY since the beginning of the school year

52 I had something stolen at school 2010 2009 2008 2006 2004

Yes 291 40 42 39 35 18

No 439 60 58 61 65 82

Total 730 100 100 100

53 I saw a student with a weapon at school 2010 2009 2008 2006 2004

Yes 231 32 34 33 26 15

No 502 68 66 67 74 85 Total 733 100 100 100

54 I was picked on at school because of my ethnicity 2010 2009 2008 2006 2004

Yes 111 15 19 16 12 8 No 621 85 81 84 88 92

Total 732 100 100 100

55 I saw students steal from the library a classroom or the cafeteria 2010 2009 2008 2006 2004

Yes 248 34 41 36 38 18

No 481 66 59 64 62 82

Total 729 100 100 100

56 I saw students destroy or mark-up school equipment or buildings 2010 2009 2008 2006 2004

Yes 294 40 44 48 45 21

No 433 60 56 52 55 79

Total 727 100 100 100

57 I saw students with tobacco on campus during the school day 2010 2009 2008 2006 2004

Yes 279 39 40 38 49 35

No 444 61 60 62 51 65

Total 723 100 100 100

58 I saw students using alcohol on campus during the school day 2010 2009 2008 2006 2004

Yes 206 28 34 28

No 519 72 69 72

Total 725 100 100 100

2004-2010 Climate Survey Report Newberg High School NHS Page 9

59 I saw students using drugs on campus during the school day 2010 2009 2008 2006 2004

Yes 215 30 32 30 No 513 70 68 70

Total 728 100 100 100

60 I saw students using drugs or alcohol at school-related activities after school

2010 2009 2008 2006 2004

Yes 226 31 35 30 34 18

No 500 69 65 70 65 82

Total 726 100 100 100

61 I saw students using drugs or alcohol at school-related athletic events after school

2010 2009 2008 2006 2004

Yes 198 28 31 27 37 27

No 520 72 69 73 63 73

Total 718 100 100 100

62 In your opinion what is the single most serious problem at Newberg High School

2010 2009 2008 2006 2004

theft 81 11 12 11 10 5

intimidation 40 6 8 5 4 6

sexual harassment 30 4 6 3 1 4

vandalism 61 9 2 4 4 3

defiance of authority 104 15 14 17 11 17

drug use 181 26 23 21 34 30

use of illegal performance enhancing drugs 12 2 2 1 2 1

gangs 12 2 4 4 3 1

tobacco use 28 4 4 2 2 2

racial harassment 28 4 6 6 4 4

drug sales 13 2 3 4 7 4

alcohol use 33 5 3 6 4 6

Other Please Specify 82 12 12 17 14 16

Total 705 100 100 100

63 If you believe drug use is a problem at NHS in your opinion what is the most widely-used drug at Newberg High School

2010 2009 2008 2006 2004

alcohol 191 32 33 36

marijuana 447 74 67 60

tobacco 151 25 31 23

inhalents 51 8 6 7

prescription drugs (oxycotin vicodin etc) 91 15 17 27

cocaine 62 10 9 7

amphetamines (including meth) 41 7 7 8

Other Please Specify 63 10 8 12

2004-2010 Climate Survey Report Newberg High School NHS Page 10

AVision for NHS 2003 Gates Grant Application

Our school vision of student learning is directly linked to core principles about teaching and learning

1 First we believe all students can learn regardless of their circumstances

2 Teachers and students alike have a desire to learn and both must be supported and encouraged to make connections in school

3 We believe in the concept of catalyst teaching and learning Teachers become catalysts for student learning by actively engaging students in the process of discovery showing students new ways of thinking and sparking new connections with both the material and targeted skills

4 We believe that students need to master essential skills as they expand their knowledge and experience

5 We believe that students learn better when their learning is personalized Students who make connections with significant adults in their lives are more successful as learners

6 We believe that students should have the opportunity to apply their knowledge in a meaningful way outside of the structures of traditional disciplines or content areas

7 We believe that all students can meet high performance standards if they are supported encouraged and have choice in their learning

8 We believe that every student has unique fits talents and interests and it is our job to cultivate them

9 We believe that excellence is achievable in acommunity of learners

Small School Goals and Outcomes 2003middot2010

GOALS School must emphasize two goals personalization-students must be known well and high expectations-- students must know that their teachers will hold them to high standards These goals must create equity by applying them to all students

Goal 1 Substantially increase students readiness for postsecondary education Goal 2 Improve teacher practice in every single class throughout the school Goal 3 Create five autonomous small schools with distinct identities

OUTCOMES o Teaching is rigorous and intellectually vibrant Student achievement is the top priority

o Essential skills are clearly identified supported and consistently taught

o Teachers have high expectations of all students and the skills necessary to support these high expectations

o Advisories and classes support student and adult connections

o Diversity is valued and encouraged Students parents and our community share their experiences in asafe environment

o Student learning and needs drive all instructional and organizational decisions

NEWBERG SCHOOL DISTRICT 29J AGENDA shy November 8 2010

Item Community Growth and Enrollment Information XXXX

Originator Claudia Stewart Coordinator of Communications and Community Relations

Presenter Claudia Stewart

Topic Summary Claudia will update the Board about community growth and enrollment

Information

NEWBERG SCHOOL DISTRICT 29J AGENDA shy November 8 2010

Item

Originator

Presenter

Resolution 2011-03 Appropriation Revision

Nathan Roedel Director of Finance and Operations

Nathan Roedel Director of Finance and Operations

Action XXXX

Topic Summary Appropriation Revision for Fiscal Year 2008-09

Background Information

The Board of Directors adopted the budget for Fiscal Year 2010-11 at the June 28 2010 School Board Meeting

An appropriation revision increasing the Fiduciary Early Retirement Fund in the amount of $10000 is necessary

Original Budget Appropriation $179165

Revised Budget Appropriation $189165

Superintendents Recommendation Move that the Newberg School District Board of Directors approve Resolution 2011 03 to revise appropriations in the Early Retirement Fund for 2010-11 fiscal year by title only

Newberg School District Resolution 2011middot03

Making Appropriations

BE IT RESOLVED that the appropriation amounts for the fiscal year beginning July 1 2010 and for the purposes shown below are hereby revised

Fiduciary Fund

Early Retirement +10000

The above resolution statement was approved and declared adopted on this 8th day of November 2010

Dr Paula A Radich Clerk Melinda Van Bossuyt Chair

NEWBERG SCHOOL DISTRICT 29J AGENDA shy November 8 2010

Item

Originator

Presenter

Cancel November 22 2010 Board Meeting

Toni Wyss Board Secretary

Dr Paula A Radich Superintendent

Action XXXX

Topic Summary Cancel the November 222010 Board Meeting

Superintendents Recommendation Move that the Newberg School District Board of Directors cancel the November 222010 Board Meeting

NEWBERG SCHOOL DISTRICT 29J AGENDA shy November 082010

Item

Originator

Presenter

Request for Proposals for Architectural and Engineering Services

Nathan Roedel Director of Finance and Operations

Nathan Rodel Director of Finance and Operations

Action XXXX

Topic Summary Following the recommendations of the Districts Facilities Task Force the Board will seek proposals regarding acost analysis of those recommendations

Background Information In the fall of 2010 a citizen Facilities Task Force examined current and projected enrollment and facility capacity and made recommendations for future needs The task force reported that the Newberg Public Schools required additional space for future growth The report also stated that schools were in need of repair including roofs heating and ventilating systems The goals are as follows

o Accommodate enrollment growth-now and in the future o Maintain the communitys investment in schools through major maintenance o Increase safety and security at school sites o Purchase property for future schools at todays market rates

Since the completion of projects for the 2002 bond measure the district has maintained its facilities with a minimal expenditure of funds The 1993 bond issue retires in 2011 thereby providing the district a window to determine whether to consider afuture bond measure

For the Board of Directors to adequately plan for future facility needs an updated analysis of enrollment trends educational athletic and activity programs needs and recommendations concerning facility and maintenance costs is required

Superintendents Recommendation Move that the Newberg School District Board of Directors approve the Request for Proposals for Architectural and Engineering Services as presented

Newberg School District 29J Request For Proposals

Architectural and Engineering Services

1 Introduction Newberg School District (hereafter referred to as the District) seeks architectural and engineering proposals regarding the design and construction addition and renovation of the Districts 12 physical facilities The District intends to execute a written agreement with an architectural firm to provide preliminary architectural and engineering cost estimates for a potential construction bond

The Districfs selection process shall consist of the Districts review and analysis of the proposers response to this request for proposal

2 Scope of Services Provide preliminary architectural and engineering estimates for the following projects as recommended by the Districts Facilities Task Force

New Middle Alternative Welcome Center School 1 Build new school that incorporates Transitions and CYFS programs

Include new kitchen and one or more cafeterias Remove modulars at MV ampCV DistrictmiddotWide

2 Resurface parking areas as needed (Pave service road behind NHS) 3 Repair sidewalks as needed 4 Upgrade Phone System 5 Lock Down System (school accessibility) 6 Replace carpets with hard flooring (CVMS DD AC NHS Caftall Center) 7 Security System ampCamera Evaluation (JA MVMS NHS) 8 Replace GCMs with UNCs 9 Replace Gym Lighting - T-5s - (Senate Bill 1149)

111 Install a refrigeration monitoring system

Administrative Servicesmiddot District Office 10 Modify Server Room - fire protection system 11 Additional Parking

Replace Existing Furnaces as Required 108 Build a new server room

pl

Antonia Crater Elementary School

12 New intercom system 13 Add storage - outside behind Gym

Dundee Elementary School 14 Combine two services and replace old panel equipment and wiring 15 New roof on 5th street classrooms 16 Modify and relocate health room 17 Replace gym air handler 18 Replace single pane windows where they occur

Edwards Elementary School 19 New intercom 20 Add parking lot lighting by crosswalk 21 Add speed bumps to parking in front 22 Improve conference room ventilation 23 New Roof 24 Modify built in gutter system 25 Replace Generator 26 Provide additional computer lab (expand into library space) 27 Replace Existing Fiber Ductwork as required

Ewing Young Elementary School 29 Old wiring (asbestos) and distribution panels

Joan Austin Elementary School 30 Fix Cafeteria floor covering and patch new floor 31 Replace fixed window between office and health room with slider

Mabel Rush Elementary School 32 Replace old AO Smith Boiler with new Aerco boiler and integrate into BMS control panel 33 Acoustic tiles in halls (Dual purpose with tack boards) 34 Tack boards in halls (Dual purpose with acoustic tiles in halls) 35 Add electrical outlets 36 Add back-up Generator

108 Design a new serving line for the cafeteria 109 Develop a larger Storage area for the cafeteria

Mountain View Middle School 37 Redesign bus drop off 38 Redesign student drop off and pick up 39 Redesign parking for staff 41 Adjustable shelving and ladder access for PE storage 42 Replace all windows with broken seals

p2

43 44 45 46 47 48 49 50 54 55 56 57 58 59 60

Newberg High School 61 62 63 64 65 66 67 68 69

103 104 105 106 107

Grout and seal kitchen and restroom floors Basketball court drainage (resurface) New Addressable Fire Alarm system Lockers replaced with half size lockers Additional gym or multipurpose room for PE Improved (enlarged) counseling space Increase size of conference room Add office space for speech therapist psychologist behavior amp autism specialists and testing Sound proofing at principals offices Motion detectors (lighting) Add preheat coil to AHU 1 Replace defective VAVcontrollers Replace boiler Add separate hot water source for kitchen Install ducted returns from classroom pods

Modify Server Room fire protection system Upgrade HVAC system for gym Re-design gas shut-off valves in science rooms Modify internal zone return ducting in buildings A B C D E Fand G Redesign old woodshop area for classrooms Move Book Room Replace original hot water heating system in Gym with two high efficiency heaters Provide office space for Blue School that is not separated from the school Add improved entry to NHS (monument lighting landscaping etc) Expand the Great Expectations area-possibly moving a wall into J107 Expand and complete the pantry and expansion of culinary arts area to include acafe Redesign remainder of welding area to support the long-term growth of PCCCommunity classes Redesign Wurrain Theater to include another music classroomrecording studio Convert the former woodshop into a technology center

NHS Athletics Stadium Complex Track

70 New sub-grade improvements and surface for Track 71 Timing Equipment 72 Two Long Jump Pits and add high jump mats by scoreboard

Football Field 73 Artificial Turf

Grandstand 75 Concessions 76 Locker Rooms and Restrooms 77 Storage 78 New Visitor Bleacher

Tennis Courts

p3

(J ltnltgt U I

79 Two additional courts plus electrical circuits 80 Additional Electrical Circuits

Baseball 81 Finish Lights 82 Batting Cage 83 Replace bleachers varsity and JV fields 84 Press Box ampConcessions 85 JV Scoreboard (move to different location or new one)

Softball 86 Netting to protect spectators 87 Batting Cage

Wrestling 88 Replace carpet in Caffall Center with Mondo 89 Industrial washerdryer 90 Lockers in weight room 91 Replace closed off restroom 92 Team Room

McGrath Gym 93 Replace heaters 94 Renovate locker storage and team rooms 95 Move east side curtain to west side 96 Add athletic training room large enough for two tubs and office

Alternative High School Construct a replacement facility for the current Alternative High School building

Physical Plant 97 Install fire sprinkler system 98 Roof exhaust (Grounds Dept) 99 New gutters on storage building

100 New lighting in storage building 101 Insulate warehouses 102 New insulated doors and openers north building 110 Develop warehouse space for freezer

3 Selection Schedule bull Issue Request for Proposal November 9 2010 bull Project OrientationSite Visits (if necessary) TBD bull Receive Response to Request for Proposal 200 pm November 18 2010 bull Conduct Interviews Contact References (if applicable) TBD

The School District reserves the right to terminate suspend or modify the proposed school project at any time prior to executing the OwnerArchitect Form of Agreement In the event of such termination suspension or modification the School District shall have no obligation or liability to any firms preparing or submitting proposals for this RFP

p4

4 Target Dates The following dates are provided for planning purposes only

November 2011-Execute AE Agreement December 2011January 2012- BeginComplete preliminary design and build cost analysis

5 Instructions For Preparing Proposal Proposals shall be submitted in ten (10) copies to

Nathan Roedel Director of Finance and Operations Newberg School District 29J 714 E 6th Street Newberg OR 97132

In order to be considered proposals must be received by the School District no later than 200 pm November 18 2010

Proposals shall contain the information listed below and shall be tabbed as follows

Section 1 Organization Staffing and Qualifications 1) Provide a team organization chart depicting team members Include names titles and specific

responsibilities of team members

a) Through narrative discussion show reason why this firm believes it is especially qualified to undertake this project Discuss any unique qualifications that this firm possesses which would be of a benefit to the School District in the execution of this project

Section 2 Understanding of the Construction Program The Architect shall in a clear concise manner state hisher understanding of the project and program and the role of the Architect in the Pre-Desjgn Phase

The Architect shall provide information regarding their knowledge of the school districts facilities

Section 3 Other Information 1) The Architect shall indicate whether as a single entity or as a member of ajoint venture the firm has been the

subject of any litigation through the discharge of its professional services If so provide a detailed description of the litjgants the subject matter and the disposition of the arbitration or lawsuit

2) The Architect shall provide three (3) or more references of projects within similar industry performed in the previous five (5) years to be contact by the School District

Section 4 Fee Proposal 1) The fee proposal shall include all compensation and other payments due the Architect (eg manpower

overhead profit direct costs etc) in the performance of the scope of this RFP

2) The fee proposal for the project shall include costs associated with the Pre-Design Phase

3) For the pre-design phase show a) The proposed staff man hours anticipated for each discipline and individual total man hours and

estimated total labor and indirect costs

Proposal Evaluation Proposals received will be evaluated on the following criteria

a) Completeness of the submission (PassFail) b) Outcome of Reference Calling (20)

p5

V)i7I I

c) Vendors described knowledge of schools and school district construction (20) d) Vendors described knowledge of Newberg Public Schools buildings and Infrastructure (60)

For a Vendor to receive the full percentage available for each criterion listed district administration (at least six (6) administrators) will rank responses in each area on a scale of 1 (least meets) to 10 (absolutely meets) in regards to the perceived validity of statements contained in the RFP as they relate to the above concepts

p6

~ 12

NEWBERG SCHOOL DISTRICT 29J AGENDA - November 82010

Item Items for Future Agendas Information XXXX

Presenter Board Chair

Topic Summary Attached is the calendar for future Board agenda items

December 13 20tO No Second Meetin

bull Superintendent Evaluation Timeline bull Preliminary 2011middot12 School Calendar bull Special Programs Update bull Budget Calendar and Process 2011middot12 bull Budget Status Report bull Monthly Financial Report - Consent Agenda bull Visioning bull OETC Copier Contract bull Audit Report for 2009-10 with Auditors

Executive Session

Janua 24 2011Janua 102011

bull Proclamation Board Appreciation Month bull New Course Proposals bull Policies

Executive Session

bull Appropriation Transfer Resolution

Executive Session

bull Board Appreciation bull Student Recognition bull Quarterly Financial Report bull Accept Audit for 2009-10 bull Essential Skills bull Division 22 Standards

Executive Session

February 28 2011

630 Executive Session - Exempt Records

bull Student Recognition bull Monthly Financial Report - Consent Agenda

bull Licensed Teacher Contract Renewal bull Temporary Teacher Contracts bull Administrator Contract Renewal bull Superintendent Evaluation bull Superintendent Contract Renewal bull Proclamation-Classified Employee Appreciation Week

(March 7-10) Executive Session

March 28 2011 March 142011

bull Monthly Financial Report Consent Agendabull

Executive Session Executive Session

April 112011

Executive Session

May 092011

bull Establish Meal Prices 2011-12

bull Establish District Fees 2011-12

bull Establish Board Calendar 2011-12 bull WESD Board ElectIon

April 25 2011

bull Prociamation-Teacher Appreciation Week bull Quarterly Financial Report bull Rights and Responsibilities Handbook

Executive Session

May 23 2011

bull Monthly Financial Report - Consent Agenda bull District Fees bull Final 2011-12 School Calendar

Appoint Student Representatives to the Board bull Appropriation Transfer - Resolution

Executive SessionExecutive Session

June 27 2011June 13 2011

bull Resolution 2011- Adopting the Budget Making Appropriations and Imposing and Categorizing Taxes

bull Establish Substitute Teacher Pay Rate 2011-12 bull

Executive Session

bull Monthly Financial Report shybull bull Appropriation Transfer

Executive Session

Consent Agenda

  • Agenda
  • Oath of Office
  • MVMS Student Presentation
  • Consent Agenda
  • Minutes
  • Donation
  • Small Schools Update
  • Community Growth and Enrollment
  • Resolution 2011-03 Appropriation Revision
  • Cancel November 22 2010 Board Meeting
  • RFP Architectural and Engineering Services
  • Future Agendas
Page 2: NEWBERG SCHOOL DISTRICT 29J BOARD OF DIRECTORS … · Topic Summary: Deona Twenge was appointed Board Representative to Zone 1 at the October 25, 2010 Special Board Meeting to fulfill

NEWBERG SCHOOL DISTRICT 29J BOARD OF DIRECTORS

REGULAR MEETING

The Board of Directors of the Newberg School District 29J will meet at 700 pm on Monday November 82010 in the Newberg School District Office 714 East Sixth Street Newberg OR 97132 to discuss and take action on minutes and donations Business items include Oath of Office Zone 1 Board Member Mountain View Middle School Student Presentation Small Schools Update Resolution 2011-03 Appropriation Revision Community Growth and Enrollment Report RFP Architectural Services and Cancel November 22 2010 Board Meeting The Board will meet in executive session according to DRS 192660(1) (d) Labor Negotiations

Newberg School District is an equal opportunity educator and employer

Persons having questions about or requests for special needs and accommodations should contact the Special Education Director at the Newberg School District 714 East Sixth Street Newberg Oregon

503-554-500

Monday November 82010 Regular Board Meeting 700 pm Newberg School District Office

714 East Sixth Street Newberg Oregon 97132

NEWBERG SCHOOL DISTRICT 29J Regular Meeting November 82010 700 pm

Newberg School District Board Room

NOTE The Board encourages the attendance of citizens at its meetings When a patron wishes to bring a particular matter to the attention of the Board it is recommended that the matter first be discussed with the District Superintendent The Superintendent will gather relevant information to assist the Board in addressing the issue

AGE N D A

I CALL TO ORDER

II FLAG SALUTE

III REVIEW AGENDA

IV NEW BUSINESS Oath of Office Deona Twenge Melinda Van Bossuyt Board Chair

V STUDENT PRESENTATION Mountain View Middle School Principal Wayne Strong and Assistant Principal Dan Busch

Teachers Tom Willing and Andy Byerley Students John Seegobin Jaelynn Cloepfil Kendelynn Thomas Megan Creighton Jordan Johns Abigale Mortensen and Quinton Read

VI COMMENTSQUESrlONS FROM PATRONS Patrons may address the School Board Board members may not be informed of a certain item until it is expressed at the Board meeting therefore the Board may not respond immediately to a patrons request or question A patron who expresses a concern is assured however that the concern will be heard and the Board will respond The Board will not hear complaints concerning specific district personnel The Chair will direct the visitor to the appropriate means for Board consideration and disposition of legitimate complaints involving individuals

VII CONSENT AGENDA A Minutes B Donations

VIII COMMUNICATIONS CORRESPONDENCE INTRODUCTIONS A Superintendents Comments Dr Paula A Radich Superintendent B Board Comments Board of Directors

IX REPORT A Small Schools Update Principals Carol Campbell Filip Hristic Dan Malone Karen Pugsley

Smaller Learning Communities Project Director Doug Geygan

X OLD BUSINESS A Community Growth and Enrollment Claudia Stewart

Coordinator of Communications and Community Relations

B Resolution 2011 03 Appropriation Revision Nathan Roedel Director of Finance and Operations

XI NEW BUSINESS A Cancel November 22 2010 Board Meeting Dr Paula A Radich Superintendent B RFP Architectural Services Nathan Roedel Director of Finance and Operations

XII ITEMS FOR FUTURE AGENDA Board Members

XIII EXECUTIVE SESSION

Directors may desire to enter executive session to discuss matters under authority of Oregon Revised Statutes 192660(1) and 192660(2)

(a) Employment (b) Dismissal or DiSCipline of Employees or Public Officers

(d) Labor Negotiations (e) Real Property Transactions m Exempt Records (h) Litigation or Litigation Likely to be Filed (i) Evaluation of Superintendent or Other Staff Member

NOTE Purpose(s) of executive session of one is to be held is designated by an asterisk before the appropriate category

XIV ADJOURNMENT The next regular meeting of the Board of Directors of the Newberg School District is scheduled for December 13 2010 at 700 pm in the Newberg District Office 714 East Sixth Street Newberg OR 97132

NEWBERG SCHOOL DISTRICT 29 AGENDA I November 82010

Item Oath of Office Action XXXX

Originator

Presenter

Toni Wyss Board Secretary

Board Chair Van Bossuyt

Topic Summary Deona Twenge was appointed Board Representative to Zone 1 at the October 25 2010 Special Board Meeting to fulfill the unexpired term of Steve Cathers through June 30 2011

Oath of Office

I ___________ do solemnly affirm that I will support the Constitution and laws of the

United States and the State of Oregon and will discharge the duties of the office of School Board Member to the

best of my ability

Action The only action required is the administration of the oath of office by Board Chair Van Bossuyt

NEWBERG SCHOOL DISTRICT 29J AGENDA - November 8 2010

Item Mountain View Middle School Student Presentations Presentation XXXX

Originator Tom Willing Language Arts and Social Studies Teacher Andy Byerley Math Teacher

Presenters John Seegobin Jaelynn Cloepfil Kendelynn Thomas Megan Creighton Jordon Johns Abigale Mortensen Quinton Read

Topic Summary Mountain View Middle School Featured Student Activities

Background Information

The Mountain View Middle School teams presentation covers three areas of student study and activity 1 student use of technology 2 an urban planning and design unit in collaboration with the City of Newberg Planning Division and 3 four works of creative and expressive writing Attending teachers are Andy Byerley MVMS Math and Science Teacher Tom Willing and Heather Bryant MVMS Language Arts and Social Studies Teachers

Presentation

NEWBERG SCHOOL DISTRICT 29J AGENDA - November 8 2010

Item

Originator

Consent Agenda Items

Toni Wyss Board Secretary

Action XXXX

Consent Agenda Recommendations

A Minutes 1 Approve the Minutes of the Special Board Meeting of October 25 2010 2 Approve the Minutes of the Regular Board Meeting of October 252010

B Donation Plants from Aspen Creek Landscaping

Superintendents Recommendation Move that the Newberg School District Board of Directors approve the consent agenda as presented

NEWBERG SCHOOL DISTRICT 29J Special Session 630 pm

Newberg School District Board Room October 252010

A duly called and noticed Special Session of the Board of Directors of Newberg School District 29J was called to order by Board Chair Melinda Van Bossuyt at 635 pm on Monday October 11 2010 in the Newberg School District Board Room

PRESENT

ABSENT

CAll TO ORDER

ADJOURNMENT

ATTEST Superintendent-Clerk

Board Chair Melinda Van Bossuyt Directors Mitsi Vondrachek Mark Ankeny Debbie Hawblitzel and Todd Thomas

Director Jim Chogyoji

Present in addition to Board members was Newberg Graphic reporter Laurent Bonczijk

Board Chair Van Bossuyt called the special session to order at 635 pm

Interview for Board of Director Zone 1 At the September 27 2010 Board meeting the Board appointed Kendall delancelotti to the position of Board representative to Zone 1 however it was announced at the October 11 2010 Board meeting delancelotti declined the appointment

The Board interviewed patron Deana Twenge for the position of Director for Zone 1

MOTION Director Ankeny moved that the Newberg School District Board of Directors appoint Deana Twenge as the Board representative to Zone 1 to fulfill the unexpired term through June 30 2011 motion was seconded and approved unanimously

No further matters appearing to come before the Board there was agreement for adjournment at 656 pm

Toni Wyss Board Secretary

APPROVED Board Chair

NEWBERG SCHOOL DISTRICT 29J Regular Board Meeting 700 pm

Newberg School District Board Room October 252010

A duly called and noticed Regular Board Meeting of the Board of Directors of Newberg School District 29J was called to order by Board Chair Melinda Van Bossuyt at 704 pm on Monday October 11 2010 in the Newberg School District Board Room

PRESENT Board Chair Melinda Van Bossuyt Directors Mitsi Vondrachek Mark Ankeny Debbie Hawblitzel and Todd Thomas

ABSENT Director Jim Chogyoji

Present in addition to Board members were Superintendent Paula A Radich Student Representative to the Board Cristian Cosgrove staff and Newberg Graphic reporter Laurent Bonczijk Also present was newly appointed Director Deona Twenge

CALL TO ORDER Board Chair Van Bossuyt called the meeting to order at 704 pm

FLAG SALUTE The Pledge of Allegiance was led by Edwards Elementary School student Ky Schaad

REVIEW AGENDA Deleted from the agenda was item VIII A Newberg High School Piano Sale Partnership Nathan Roedel Director of Finance and Operations determined this item did not require Board action

Added to the agenda was item IV Essential Schools Fall Forum Trip

B Student Trip Request Coalition of

STUDENT PRESENTArlONS Edwards Elementary Keely Clock Edwards Teacher and two students Ky Schaad and Briar Angell shared posters they made that helped other students learn school rules

Student Trip Request Coalition of Essential Schools Fall Forum Trip Green School Principal Karen Pugsley and Newberg High School Teacher Drea Ferguson and students Lauren Haney Kirsten Kirby and Kaitlyn Ebora requested permission to travel to San Francisco Califomia from November 11shy13 2010 to facilitate a workshop at the Coalition of Essential Schools annual fall forum Motion Director Thomas moved that the Newberg School District Board of Directors approve out-of-state travel for three students and two adults to travel to the 2010 Coalition of Essential Schools annual Fall Forum in San Francisco California from November 11-13 2010 motion was seconded and approved unanimously

October 25 2010

COMMENTSQUESTIONS FROM PATRONS

CONSENT AGENDA

COMMUNICATIONS CORRESPONDENCE INTRODUCTIONS

REPORTS

There were no comments

MOTION Director Hawblitzel moved that the Newberg School District Board of Directors approve the consent agenda as presented motion was seconded and approved unanimously The Board approved the minutes of the Regular Board Meeting of October 112010 and accepted donations of ababy grand piano from patron Judi Worrall to Mountain View Middle School and miscellaneous metals materials from Climax Portable Machine Tools Inc donated to Newberg High School

Superintendent Comments None

Board Member Comments Melinda Van Bossuyt introduced Deona Twenge newly appointed Director for Board Zone 1

Facilities Task Force Report Paul Frankenburger Facilities Task Force Chairman and former school district facilities director presented a report from the Facilities Task Force The Task Force was approved by the Board of Directors in February 2010 to examine the Districts current and future facility needs for the next ten years Committee members examined anticipated educational activity and athletic program needs the present condition of District schools and anticipated enrollment growth

The Task Force proposed a series of recommendations that addressed facility needs over the next decade Topping the list was a proposed new middle school to alleviate crowded conditions in Chehalem Valley and MOLintain View Middle Schools Major maintenance items such as roof boiler and flooring replacements electrical upgrades and modifications for greater energy efficiencies were also recommended by the Facilities Task Force

Although the current economy may not be optimal for passing a bond to fund facility needs the Committee asked the Board to give serious consideration to funding the recommendations for the following reasons

bull Address safety issues and protect the communitys investment in schools bull Build evenly to avoid having to fund a 20 year accumulation of building

needs bull Take advantage of current low interest rates bull Increase energy efficiency to reduce utility costs bull Redevelop the Newberg High School track and performance field to

withstand the pressure of additional use as enrollment grows and bull Accommodate community growth and increased enrollment in the next

decade

October 25 2010

NEW BUSINESS

OLD BUSINESS

ITEMS FOR FUTURE

EXECUTIVE SESSION

ADJOURNMENT

ATTEST Superintendent-Clerk

Quarterly Financial Report Nathan Roedel Director of Finance and Operations presented The projected ending fund balance for the General Fund is $706480 The beginning fund balance is $1927444 total projected revenue is $40159431 and total projected expenses are $39452951 MOTION Director Hawblitzel moved that the Newberg School District Board of Directors approve the quarterly financial report for the quarter ending September 302011 motion was seconded and approved unanimously

None

bull None were added

The Board convened Executive Session at 859 pm according to ORS192660(1)(d) Labor Negotiations

No further matters appearing to come before the Board there was agreement for adjournment at 922 pm

Toni Wyss Board Secretary

APPROVED Board Chair

October 252010

NEWBERG SCHOOL DISTRICT 29J AGENDA shy November 8 2010

Item

Originator

Donation Plants from Aspen Creek Landscaping

Nathan Roedel Director of Finance and Operations

ConsentAgendaXXXX

Topic Summary Accept plant donation from Aspen Creek Landscaping

Background Information

Aspen Creek Landscaping donated miscellaneous plants to the Newberg High School Greenhouse

Consent Agenda

NEWBERG SCHOOL DISTRICT 29J AGENDA - November 8 2010

Item Small Schools Update Information XXXX

Originator Doug Geygan Smaller Leaming Communities Project Director

Presenter Small School Principals Carol Campbell Filip Hristic Dan Malone and Karen Pugsley and SLC Project Director Doug Geygan

Background Information

Newberg High School Small Principals and the Smaller Learning Communities Project Director will review the progress of Small Schools at Newberg High School Principals will share OAKS College Clearinghouse and student climate survey data

Information

900 800 700 600 500 400 300 200 100 00

---- shy

Data Source ODE State Report Card ~ Includes ONLY sophomores who are counted at the buifding lewl spending at least 40 or their day in regular education This typically represents 97-98 of the class

Year to Year Peliormance - OAKS Scores Math

0 NHS vs State (l) 800i 715 ro 700 S 600 l-oc (II 500(11-0-o(l)l (II 400 CJ() gtlt 300Ow (l) 200 Cl J9 100 c (II 001 (l) 0shy

Dala Source

L

580

2005-2008

NHS I State

2006-2007 i 2007-2008

Srlll

I NHS

2008

State

-2009

)i

NHS State

I 2009-2010

YeHS ODE Slate Report Cam - Includes ONLY sophomores who are counted at the building lepoundl spending at least 40 of their day in regular education This typically

represents 97middot98 of the class bull Change in achicleuroment le-el standards

----_ ---shy

0 (l) 700i ro 600S l-o 500 c (II (l)-o-0 (l) 400 l (l) CJ 300() gtlt Ow 200 Cl 100J9 c (l) 001 (l) 0shy

Year to Year Peliormance - OAKS Scores Reading NSH vs State

~ 806

Year to Year Peliormance - OAKS Scores Writing NHS vs State

Data Souroe ODE State Report Card ~ Includes ONLY sophomores who are counted at the building lepoundl spertding at least 400 of their day in regufar education ThIs typically represents 97middot98 of (he class

bull S1ate PercenuaQeuros for these years not shown as lhev included CondiUonafly Met NHS data has Conditionally Met filtered out So percentaQeuros are compafiable ---------shy

0

Jl t (I)

C J t)

450 shy

400

350

300

250

200

150

100

50

00

of Students that Met or Exceeded in Reading Subgroup Sped

424

-shy ---shy --------shy

10-11 S t 11=]i)I Y ( lr-

Data Source ODE State Report Card - Includes ONLY sophomores who are counted at the building level spending at least 40 of their day in regular education This typically represents 97-98 of the class

i

04-05 05-06 06-07 07-08 08-09 09-10

Change in achievement level standards

of Students that Met or Exceeded in Math Subgroup SPed

400

350

Jl 300 I (I) 250

C J 200 t) 0 150

100

50

00

02-03 03-04 04-05 05-06 06-07 07-08 08-09 09-10 10-11

Data Source ODE State Report Card - Includes ONLY sophomores who are counted at the building level spending at least 40 of their day in regular education This typically represents 97-98 of the class

__ ___ ________GIltinpe in actl1~vementl~vellgttngarcls

--- --------------

of Students that Met or Exceeded in Writing Subgroup Sped

25 23 22

04-05 05-06 06-07 07-08 08-09 09-10 10-11

Sill i 1 Yell-S

Data Source ODE State Report Card - Includes ONLY sophomores who are counted at the building level spending at least 40 of their day in regular education This typically represents 97-98 of the class

of Students that Met or Exceeded in Reading Subgroup LEP

Jl I Cl C s

II) 0 ~ co

20

15

10

5

0

Jl I Cl

C s II) 0 ~

450

400

350 300 250

200

150

100

50

00 -~ -- shy I

04-05 05-06 06-07 07-08 08-09 09-10 10-11 r I] II 1 Y( 11

Data Source ODE State Report Card Includes ONLY sophomores who are counted at the building level spending alleasl40 of their day in regular education This typically represents 97-98 of the class

____C=ha=nge in achievement

of Students that Met or Exceeded in Math Subgroup LEP

500 458

02-03 03-04 04-05 05-06 06-07 07-08 08-09 09-10 10-11

Jl I Cl

C a II) 0 ~ 0

450 400

350 300

250 200

150 100

50 00

r 1 1 Ii j i Yi ~ 11 bull

Data Source DDE State Report Card Includes ONLY sophomores who are counted at the building level spending at least 40 of their day in regular education This typically represents 97-98 of the class

Ghanqein achi~ement III ~~I1(tar9s

of Students that Met or Exceeded in Writing Subgroup LEP

2425

20 l Q) 15C l

tJ) 10

0

0e 5

0

05-06 06-07 07-08 08-09 09-10 10-1104-05

I ) 1 middot1 I

Data Source ODE State Report Card - Includes ONLY sophomores who are counted at the building level spending at least 40 of their day in regular education This typically represents 97-98 of the

Data Source ODE State Report Card - Includes ONLY sophomores who are counted at the building level spending at least 40 of their day in regular education This typically represents 97-98 of the class

Change in achievement level standards

600

500 $ c 400 ()

C I 300

(J) - 0 200 ~ 100

00

of Students that Met or Exceeded in Reading Subgroup Hispanic

553

04-05 05-06 06-07 07 -08 08-09 09-10 10-11 ) II II i )1 Yl 11

of Students that Met or Exceeded in Math Subgroup Hispanic

700

ll c (i)

C s-en 0 ~ 0

500

400

300

200

100

00

02-03 03-04 04-05 05-06 06-07 07-08 08-09 09-10 10-11Sln111 I Y( 11

Data Source ODE State Report Card Includes ONLY sophomores who are counted at the building leel spending at least 40 of their day in regular education This typically represents 97-98 ofthe class

Change in achieement leel standards

Jl c Ql

C l

(J) 0

~

35

30

25

of Students that Met or Exceeded in Writing Subgroup Hispanic

20

10

5

0

04-05 05-06 06-07 07-08 08-09 09-10 10-11

Data Source ODE State Report Card - Includes ONLY sophomores who are counted at the building leeuro1 spending at least 40 of their day in regular education This typically represents 97-98 of the class

--

Percent of Students Enrolled in College the Fall Immediately Following Graduation From High School

100~1

90

80 I)

~ 70tIS J 0

60~ 537 50 S~ 4~ 4r 4 4~0 n

C OJ 40 Y lI-OJ

Q 30

20

10

0 2004 200S 2006 2007 2008 2009

Class

f+ All I~~~ti~~- middot-AVG--48~

J

9gt -I

Percent of Students EnroUed inColIege the FaU Immediately FoUowing Graduation From High Schoo~ by Institrutional Type

100

90

80 111 cu IU 70 s

C ns 60 Ishy

~ 51 53 0

so bull 48 bull

4i 47 bull ~

43 t cu v ~

ltIi D

40

30

37 --shy

35 35 38 ___ 31 _-----------_ 32 _---e----shy ------shy

20 16 14 14 _ _ - M - - ~ - bull __AI _ _ _ 12 11 M _ 15 --- ----- _- shy

10

o _-_- --200-4- ~----------~--~ --- ---~~~ -----~-~ --- -~ - ------ ~----- --- __---- 2005 2006 2007 2008 2009

Class

All Institutions Public Institutions Private Institutions AVe = 48

-~ 51- -C

Percent of Students Enrolled in College at Any Time During the First Year After High School

100

90

111 OJ fU = 0 ra 0shy~ Ilshy0 s lt11 V 0shy

ff

80

70

60

50

40

30

54 54bullbull 56 52bull

6

~ 51

20

10

o _ 2004 2005 2006 2007 2008 2009

Class

[+ All Instit~tions nAVG = 55I Q

~

Percent of Students Enrolled in College at Any Time During the First Two Years After High School

1

100 ~

90 j 80

I ell ltII 70tlSs

C tlS 60

0

-

SOl C ltII 40 i ~ ltII

Q 30 1 20j 10 ~

I

oj

61 61 60 63 ---S~ 5 bull

2004 2005 2006 2007 2008 2009

Class

(+Alll~l~ns AVc~601

o-~

bull bull bull

Percent of Students Enrolled in College the First Year After High School Who Returned for a

100

90en -cshy 800 shyc ClJ 70I (U

0 11 60 c (II 50a J Vl 40 shy0

30c ClJ u shyltII 20

Q

10

0

Second Year (Freshman to Sophomore Retention)

89

~9 82 85bull 82

-

2004 2005 2006 2007 2008

Class

freshman to Sophomore Retention AVe == 83

--~ --shyJ

Most Common Institutions of Initial Enrollment for All Classes - by Number of Students

1 PORTLAND COMMUNITY COLLEGE 2 OREGON STATE UNIVERSITY 3 CHEMEKETA COMMUNITY COLLEGE 4 GEORGE FOX UNIVERSITY S UNIVERSITY OF OREGON) MAIN CAMPUS 6 WESTERN OREGON UNIV ERSITY 7 PORTLAND STATE UNIVERSITY 8 CLACKAMAS COMMUNITY COLLEGE 9 LINFIELD COLLEGE 10 UNIVERSITY OF PORTLAND 11 PACIFIC UNIVERSITY 12 CENTRAL OREGON COMMUNITY COLLEGE 13 LINN-BENTON COMMUNITY COLLEGE 14 OREGON INSTITUTE OF TECHNOLOGY 15 SEATTLE UNIVERSITY 16 SOUTHERN OREGON UNIVERSITY 17 MT HOOD COMMUNITY COLLEGE 18 LANE COMMUNITY COLLEGE 19 WlLLAMETTE UNIVERSITY 20 AZUSA PACIFIC UNIVERSITY 21 BRIGHAM YOUNC UNIVERSITY 22 SEATTLE PACIFIC UNIVERSITY 23 THE EVERGREEN STATE COLLECE 24 BRIGHAM YOUNG UNIVERSITY - IDAHO FALLWINTER 25 BRIGHAM YOUNG UNIVERSITY -IDAHO AIINTERSPRING

2 9gt ~

131 d4

Newberg High School Student Survey 2004-2010 July 2010

6 Students are given the grades ABCD and F to show how well theyre doing in school Suppose your school was graded in the same way All things considered what grade would you give your small school ABCD or F

A 158

B 321

C 155

D 40

F 34

cant sayno opinion 60

Total 768

7 The majority of my high school courses will have value to me after graduation from Newberg High School

Agree 403

Disagree 149

Not sure 215

Total 767

8 It is easy to be involved in student activities athletics or leadership at Newberg High School

Agree 491

Disagree 130

Not Sure 144

Total 765

9 Students in my small school have school spirit

Agree 334

Disagree 239

Not sure 191

Total 764

10 Teachers and staff in my small school have school spirit

Agree 465

Disagree 133

Not sure 166

Total 764

11 Compared to last year there is more school spirit

Agree 235

Disagree 191

Not sure 338

Total 764

2004-2010

2010

21

42

20

5

4

8

100

2010

53

19

28

100

2010

64

17

19

100

2010

44

31

25

100

2010

61

17

22

100

2010

31

25

44

100

2009

23

39

20

6

6

6

100

2009

53

22

25

100

2009

62

18

20

100

2009

35

41

24

100

2009

62

18

20

100

2009

29

27

43

100

2008 2006 2004

16 5 8

34 34 37

25 40 34

10 14 10

7 3 6

8 3 6

100

2008 2006 2004

48 55 59

25 16 16

27 29 25

100

2008 2006 2004

56 53 60

27 20 19

17 26 21

100

2008 2006 2004

29 29 32

48 53 37

23 19 31

100

2008 2006 2004

54 39 49

26 28 20

20 33 31

100

2008 2006 2004

20

39

41

100

Climate Survey Report Newberg High School NHS Page 1

1 Jy

121 enjoy coming to school

Agree

Disagree

Not sure

Most of the time

Some of the time

Rarelynever

no opinion

367

237

162

766

2010

48

31

21

100

2009

45

37

18

2008

39

38

24

2006

24

53

21

2

2004

34

46

19

1

13 The adults at this school listen to you

Agree

Disagree

Not sure

406

210

150

2010

53

27

20

2009

55

25

20

2008

42

36

22

2006 2004

Total 766 100 100 100

14 Changes at school are clearly communicated to me

Agree

Disagree

Not sure

Total

195

361

208

764

2010

26

47

27

100

2009

32

47

21

100

2008

17

64

18

100

2006 2004

15 I have an opportunity to be involved In the development of Small Schools Agree 243

Di~agree 293

Not sure 227

Total 763

2010

32

38

30

100

2009

40

36

24

100

2008

28

51

21

100

2006 2004

16 Overall student discipline and behavior is not a problem at Newberg High School

Agree 213

Disagree 351

Not sure 202

Total 766

2010

28

46

26

100

2009

30

39

31

100

2008

23

53

24

100

2006

26

50

24

2004

40

33

27

18 When students have an emergency at school someone is there to help 2010 2009 2008 2006 2004

Agree 546 72 70 62 48 54

Not sure 149 20 19 25 41 34

Total 755 100 100 100

2004-2010 Climate Survey Report Newberg High School NHS Page 2

19 Campus supervision is adequate before and after school during lunch and between classes

gree 440

Disagree 172

Not sure 140

Total 752

2010

59 23

19

100 ~

2009

58

24

18

100

2008

55

26

19

100

2006

49

28

23

2004

58

18

24

20 Compared to last year student behavior on the school bus is better this year Agree 164

Disagree 133

Not sure 451

Total 748

2010

22

18

60

100

2009

23

18

58

100

2008

15

21

65

100

2006 2004

21 My teachers are concerned about me

Agree

Disagree

Not sure

Total

353

203

197

753

2010

47

27

26

100

2009

54

21

25

100

2008

42

30

29

100

2006

45

17

37

2004

40

19

41

22 Strangers do not come and go on the NHS campus easily

Agree 359

Disagree 179

Not sure 214

Total 752

2010

48

24

28

100

2009

39

29

32

100

2008

38

29

33

100

2006

34

25

42

2004

36

24

40

23 School rules and student rights and responsibilities are clear and students know what they are Agree 412

Disagree 190

Not sure 145

Total 747

2010

55

25

19

100

2009

57

23

20

100

2008

48

34

18

100

2006

44

29

27

2004

54

16

30

24 People trust and respect each other in my small school

Agree Disagree Not sure

Total

291 269 189

749

2010

39 36 25

100

2009

37 40 22

100

2008

29 49 22

100

2006

11 61 28

2004

19 49 33

25 Students in different ethnic groups in my small school are respected

Agree 385

Disagree 167

Not sure 202

Total 754

2010

51

22

27

100

2009

47

25

28 100

2008

39

34

27

100

2006

18

57

25

2004

22

44

34

2004-2010 Climate Survey Report Newberg High School NHS Page 3

lkaLj 26 Teachers in my small school take action when they see rules being broken

2010 2009 2008 2006 2004

Agree Disagree

442 164

59 22010

61 middot21

56 24middot

48 2100

47 28

Not sure 146 19 18 20 31 25

Total 752 100 100 100

27 Coaches at Newberg High School take action when they see rules being broken

2010 2009 2008 2006 2004

Agree 396 53 56 52 44 44

Disa~~e 101 13 13 15 12 13

Not sure 254 34 31 33 44 44 Total 751 100 100 100

pound0 ItcUCI3 I Illy ~lildl1 toIUUI tUW YlIIICII

students in their class are under the influence of 2010 2009 2008 2006 2004 __ ___ 1__ _1

Agree 204 27 26 17 16 20

Disagree 314 42 39 48 47 40

Not sure 235 31 35 35 38 40

Total 753 100 100 100

L~ yUcn llt) elL cwnn~ nlWIl vvllUVI IJlUVV WIICII

students are under the Influence of drugs or 2010 2009 2008 2006 2004 __ _1

Agree 258 34 35 29 28 29

Disagree 174 23 24 28 20 20

Not sure 322 43 42 43 52 51

Total 754 100 100 100

30 When students are disciplined for breaking rules they are treated equally regardless of

2010 2009 2008 2006 2004

Agree 418 56 54 46 45 47

Disagree 164 22 23 31 25 19

Not sure 167 22 23 22 30 35

Total 749 100 100 100

v I llV1 ILUU1ILgt tJClItIIt-ClLIII1j III Cl LIYun~ VI

athletics are disciplined for breaking rules they 2010 2009 2008 2006 2004 ___ amp___ _ _ bullbull _ 1bullbull

Agree 375 50 49 44 35 37

Disagree 155 21 22 28 20 27

Not sure 217 29 29 28 42 38

Total 747 100 100 100

32 When athletes are disciplined for breaking the rules they are held accountable

2010 2009 2008 2006 2004

Agree 377 50 54 52 49 42

Disagree 134 18 15 18 11 18

Not sure 242 32 30 30 39 40

Total 753 100 100 100

2004-2010 Climate Survey Report Newberg High School NHS Page 4

33 I feel safe at Newberg High School 2010 2009 2008 2006 2004

Agree 499 66 62 55 55 58 Disagree 118 16 18 22 18 14degic Not sure 134 18 21 23 28 28 Total 751 100 100 100

In your opinion are the following issues a problem on the Newberg High School campus

34 Vandalism including graffiti 2010 2009 2008 2006 2004

No problem 197 27 27 21 16 32

Small problem 449 61 62 66 71 61

Serious roblem 90 12 11 13 13 7

Total 736 100 100 100

35 Gangs 2010 2009 2008 2006 2004

No problem 362 49 40 25 28 56

Small problem 326 44 46 56 58 36

Serious problem 48 7 13 19 14 9

Total 736 100 100 100

36 Alcohol use 2010 2009 2008 2006 2004

No problem 225 31 27 25 20 23

Small problem 347 47 46 40 44 48

Serious problem 163 22 26 35 36 29

Total 735 100 100 100

37 If alcohol use is a problem at school where does it happen

2010 2009 2008 2006 2004

hallways 112 20 25 26 17 17

commonscafeteria 130 23 25 28 18 17

parking Iot 297 52 54 58 57 47

classroom 73 13 18 20 12 14

locker areas in hallways 98 17 22 23

PE locker area 88 15 21 23

athletic fields 150 26

gyms 70 12

restrooms 270 48 46 54 51 36

bus stop 136 24 32 31 23 18

on the bus 132 23 29 30 23 21

walkipllI to or from school 290 51 52 53 48 41

athletic sports practices 13 17 9 11

sports events 30 38 43 39

school-sponsored activities or trips 24 26

Other Please Specify 202 36 30 41 43 42

2004-2010 Climate Survey Report Newberg High School NHS Page 5

I if ~y

38 If alcohol use at school is a problem when does it happen

2010 2009 2008 2006 2004

before school 349 60

during advisory 125 22

between classes 165 28

during lunch 250 43

after school 404 70

at sporting events 175 30

at school-sponsored activities or trips 127 22

Other please specify 113 19

39 Tobacco use 2010 2009 2008 2006 2004

No problem 256 35 28 30 19 26

Small problem 325 45 52 46 49 48

Serious problem 145 20 19 25 32 26

Total 726 100 100 100

40 If tobacco use is a problem at school where does it happen

2010 2009 2008 2006 2004

hallways 57 11 21 19 12 9

commonscafeteria 51 10 15 18 7 8

parking lot 272 54 58 56 60 50

classroom 46 9 14 15 8 6

locker areas in hallwyas 54 11 14 17

PE locker area 57 11 16 21

athletic fields 145 29

gyms 54 11

bus stop 189 37 37 38 41 27

on the bus 164 32 20 21 11 12

walking to or from school 70 14 55 55 64 60

athletic sports practices 279 55 10 19 12 8

sports events 23 34 34 28

school-sponsored activities or trips 16 24

Other Please Specify 138 27 30 34 37 31

41 If tobacco use is a problem at school when does it happen 2010 2009 2008 2006 2004

before school 321 62

during advisory 147 29

between classes 164 32

during lunch 259 50

after school 360 70

at sportinj events 142 28

at school~sponsored activities or trips 104 20

Other please specify 102 20

42 Drug use 2010 2009 2008 2006 2004

No problem 154 21 23 18 10 19

Small problem 304 42 44 38 33 39

Serious problem 260 36 33 43 57 42

Total 718 100 100 100

2004-2010 Climate Survey Report Newberg High School NHS Page 6

~ t~l

43 If drug use is a problem at school where does it happen

2010 2009 2008 2006 2004

hallways 109 19 26 32 24 16

commonscafeteria 96 17 25 27 18 16

parking Iot 293 52 55 55 61 49

classroom 83 15 18 22 13 11

Iocker areas in hallway 94 17 26 27

PE lockers 98 18 18 26

athletic fields 181 32

gyms 85 15

restrooms 288 52 47 56 64 47

bus stop 173 31 32 39 41 30

on the bus 130 23 25 28 29 26

walking to or from school 299 53 52 55 61 56

athletic sports practices 16 22 13 14

sports events 28 36 44 38

school-sponsored activities or trips 24 28

Other Please Specify 150 27 26 34 34 34

44 If drug use is a problem at school when does it happen

2010 2009 2008 2006 2004

before school 397 70 middotmiddotVmiddot

during advisory 196 35

between classes 214 38

during lunch 292 52

after school 370 65

at sporting events 158 28

at school-sponsored activities or trips 117 21

Otherplease specify 97 17

45 Drug selling 2010 2009 2008 2006 2004

No problem 313 44 39 34 20 35

Small problem 290 41 39 42 42 42

Serious problem 108 15 22 25 38 23

Total 711 100 100 100

46 If drug selling is a problem at school where does it happen 2010 2009 2008 2006 2004

hallways 166 39 46 49 50 40

commonscafeteria 125 29 37 42 43 33

parking Iot 231 54 53 61 64 54

classroom 92 22 25 30 27 25

locker areas in hallways 124 29 33 40

PE lockers 110 26 27 35

athletic fields 122 29

gyms 105 25

restrooms 193 45 48 52 57 43

bus stoP 148 35 37 42 42 34

on the bus 139 33 36 42 40 35

walking to or from school 201 47 46 54 57 47

athletic sports practices 17 24 18 18

sports events 26 37 40 36

school-sponsored activities or trips 20 27

Other Please Specify 128 30 23 26 26 29

2004-2010 Climate Survey Report Newberg High School NHS Page 7

47 If drug selling is a problem at school when does it happen

before school

during advisory

between classes

during lunch

after school

at sporting events

263

138

180

197

280

132

2010

61

32

42

46

65

31

2009 2008 2006 2004

at school-sponsored activities or trips 116 27

Other please specify 117 27

48 Sexual harassment

No problem

Small problem

Serious problem

Total

317

323

88

728

2010

44

44

12

100

2009

40

45

15

100

2008

36

52

12

100

2006

34

52

13

2004

41

42

14

49 Racial harassment

No problem

Small problem

Serious problem

Total

252

367

112

731

2010

34

50

15

100

2009

32

52

16

100

2008

24

52

25

100

2006

22

56

22

2004

33

47

20

50 Bullying

No problem

Small problem

Serious problem

Total

201

390

138

729

2010

28

53

19

100

2009

26

56

18

100

2008

21

59

20

100

2006

15

61

24

2004

24

57

19

51 Fighting

No probl~m

Small problem

Serious problem

Total

15

71

15

101

2010

15

70

15

100

2009

27

60

13

100

2008

19 ~

62

19

100

2006

12

61

27

2004

24

62

15

To the best of your knowledge have you used any of these substances in the last 30 days

alcohol

Yes

No

2010 2009 2008

19

81

2006

25

75

2004

20

80

Total 100

tobacco

Yes

No

Total

2010 2009 2008

12

88

100

2006

13

87

2004

14

86

2004-2010 Climate Survey Report Newberg High School NHS Page 8

marijuana 2010 2009 2008 2006 2004 Yes 10 14 14 No 90 86 86 Total 100

illicit drugs 2010 2009 2008 2006 2004 Yes 8 8 3 No 92 92 97 Total 100

Which of these things happened to you DURING THE SCHOOL DAY OR AT A SCHOOL ACTIVITY since the beginning of the school year

52 I had something stolen at school 2010 2009 2008 2006 2004

Yes 291 40 42 39 35 18

No 439 60 58 61 65 82

Total 730 100 100 100

53 I saw a student with a weapon at school 2010 2009 2008 2006 2004

Yes 231 32 34 33 26 15

No 502 68 66 67 74 85 Total 733 100 100 100

54 I was picked on at school because of my ethnicity 2010 2009 2008 2006 2004

Yes 111 15 19 16 12 8 No 621 85 81 84 88 92

Total 732 100 100 100

55 I saw students steal from the library a classroom or the cafeteria 2010 2009 2008 2006 2004

Yes 248 34 41 36 38 18

No 481 66 59 64 62 82

Total 729 100 100 100

56 I saw students destroy or mark-up school equipment or buildings 2010 2009 2008 2006 2004

Yes 294 40 44 48 45 21

No 433 60 56 52 55 79

Total 727 100 100 100

57 I saw students with tobacco on campus during the school day 2010 2009 2008 2006 2004

Yes 279 39 40 38 49 35

No 444 61 60 62 51 65

Total 723 100 100 100

58 I saw students using alcohol on campus during the school day 2010 2009 2008 2006 2004

Yes 206 28 34 28

No 519 72 69 72

Total 725 100 100 100

2004-2010 Climate Survey Report Newberg High School NHS Page 9

59 I saw students using drugs on campus during the school day 2010 2009 2008 2006 2004

Yes 215 30 32 30 No 513 70 68 70

Total 728 100 100 100

60 I saw students using drugs or alcohol at school-related activities after school

2010 2009 2008 2006 2004

Yes 226 31 35 30 34 18

No 500 69 65 70 65 82

Total 726 100 100 100

61 I saw students using drugs or alcohol at school-related athletic events after school

2010 2009 2008 2006 2004

Yes 198 28 31 27 37 27

No 520 72 69 73 63 73

Total 718 100 100 100

62 In your opinion what is the single most serious problem at Newberg High School

2010 2009 2008 2006 2004

theft 81 11 12 11 10 5

intimidation 40 6 8 5 4 6

sexual harassment 30 4 6 3 1 4

vandalism 61 9 2 4 4 3

defiance of authority 104 15 14 17 11 17

drug use 181 26 23 21 34 30

use of illegal performance enhancing drugs 12 2 2 1 2 1

gangs 12 2 4 4 3 1

tobacco use 28 4 4 2 2 2

racial harassment 28 4 6 6 4 4

drug sales 13 2 3 4 7 4

alcohol use 33 5 3 6 4 6

Other Please Specify 82 12 12 17 14 16

Total 705 100 100 100

63 If you believe drug use is a problem at NHS in your opinion what is the most widely-used drug at Newberg High School

2010 2009 2008 2006 2004

alcohol 191 32 33 36

marijuana 447 74 67 60

tobacco 151 25 31 23

inhalents 51 8 6 7

prescription drugs (oxycotin vicodin etc) 91 15 17 27

cocaine 62 10 9 7

amphetamines (including meth) 41 7 7 8

Other Please Specify 63 10 8 12

2004-2010 Climate Survey Report Newberg High School NHS Page 10

AVision for NHS 2003 Gates Grant Application

Our school vision of student learning is directly linked to core principles about teaching and learning

1 First we believe all students can learn regardless of their circumstances

2 Teachers and students alike have a desire to learn and both must be supported and encouraged to make connections in school

3 We believe in the concept of catalyst teaching and learning Teachers become catalysts for student learning by actively engaging students in the process of discovery showing students new ways of thinking and sparking new connections with both the material and targeted skills

4 We believe that students need to master essential skills as they expand their knowledge and experience

5 We believe that students learn better when their learning is personalized Students who make connections with significant adults in their lives are more successful as learners

6 We believe that students should have the opportunity to apply their knowledge in a meaningful way outside of the structures of traditional disciplines or content areas

7 We believe that all students can meet high performance standards if they are supported encouraged and have choice in their learning

8 We believe that every student has unique fits talents and interests and it is our job to cultivate them

9 We believe that excellence is achievable in acommunity of learners

Small School Goals and Outcomes 2003middot2010

GOALS School must emphasize two goals personalization-students must be known well and high expectations-- students must know that their teachers will hold them to high standards These goals must create equity by applying them to all students

Goal 1 Substantially increase students readiness for postsecondary education Goal 2 Improve teacher practice in every single class throughout the school Goal 3 Create five autonomous small schools with distinct identities

OUTCOMES o Teaching is rigorous and intellectually vibrant Student achievement is the top priority

o Essential skills are clearly identified supported and consistently taught

o Teachers have high expectations of all students and the skills necessary to support these high expectations

o Advisories and classes support student and adult connections

o Diversity is valued and encouraged Students parents and our community share their experiences in asafe environment

o Student learning and needs drive all instructional and organizational decisions

NEWBERG SCHOOL DISTRICT 29J AGENDA shy November 8 2010

Item Community Growth and Enrollment Information XXXX

Originator Claudia Stewart Coordinator of Communications and Community Relations

Presenter Claudia Stewart

Topic Summary Claudia will update the Board about community growth and enrollment

Information

NEWBERG SCHOOL DISTRICT 29J AGENDA shy November 8 2010

Item

Originator

Presenter

Resolution 2011-03 Appropriation Revision

Nathan Roedel Director of Finance and Operations

Nathan Roedel Director of Finance and Operations

Action XXXX

Topic Summary Appropriation Revision for Fiscal Year 2008-09

Background Information

The Board of Directors adopted the budget for Fiscal Year 2010-11 at the June 28 2010 School Board Meeting

An appropriation revision increasing the Fiduciary Early Retirement Fund in the amount of $10000 is necessary

Original Budget Appropriation $179165

Revised Budget Appropriation $189165

Superintendents Recommendation Move that the Newberg School District Board of Directors approve Resolution 2011 03 to revise appropriations in the Early Retirement Fund for 2010-11 fiscal year by title only

Newberg School District Resolution 2011middot03

Making Appropriations

BE IT RESOLVED that the appropriation amounts for the fiscal year beginning July 1 2010 and for the purposes shown below are hereby revised

Fiduciary Fund

Early Retirement +10000

The above resolution statement was approved and declared adopted on this 8th day of November 2010

Dr Paula A Radich Clerk Melinda Van Bossuyt Chair

NEWBERG SCHOOL DISTRICT 29J AGENDA shy November 8 2010

Item

Originator

Presenter

Cancel November 22 2010 Board Meeting

Toni Wyss Board Secretary

Dr Paula A Radich Superintendent

Action XXXX

Topic Summary Cancel the November 222010 Board Meeting

Superintendents Recommendation Move that the Newberg School District Board of Directors cancel the November 222010 Board Meeting

NEWBERG SCHOOL DISTRICT 29J AGENDA shy November 082010

Item

Originator

Presenter

Request for Proposals for Architectural and Engineering Services

Nathan Roedel Director of Finance and Operations

Nathan Rodel Director of Finance and Operations

Action XXXX

Topic Summary Following the recommendations of the Districts Facilities Task Force the Board will seek proposals regarding acost analysis of those recommendations

Background Information In the fall of 2010 a citizen Facilities Task Force examined current and projected enrollment and facility capacity and made recommendations for future needs The task force reported that the Newberg Public Schools required additional space for future growth The report also stated that schools were in need of repair including roofs heating and ventilating systems The goals are as follows

o Accommodate enrollment growth-now and in the future o Maintain the communitys investment in schools through major maintenance o Increase safety and security at school sites o Purchase property for future schools at todays market rates

Since the completion of projects for the 2002 bond measure the district has maintained its facilities with a minimal expenditure of funds The 1993 bond issue retires in 2011 thereby providing the district a window to determine whether to consider afuture bond measure

For the Board of Directors to adequately plan for future facility needs an updated analysis of enrollment trends educational athletic and activity programs needs and recommendations concerning facility and maintenance costs is required

Superintendents Recommendation Move that the Newberg School District Board of Directors approve the Request for Proposals for Architectural and Engineering Services as presented

Newberg School District 29J Request For Proposals

Architectural and Engineering Services

1 Introduction Newberg School District (hereafter referred to as the District) seeks architectural and engineering proposals regarding the design and construction addition and renovation of the Districts 12 physical facilities The District intends to execute a written agreement with an architectural firm to provide preliminary architectural and engineering cost estimates for a potential construction bond

The Districfs selection process shall consist of the Districts review and analysis of the proposers response to this request for proposal

2 Scope of Services Provide preliminary architectural and engineering estimates for the following projects as recommended by the Districts Facilities Task Force

New Middle Alternative Welcome Center School 1 Build new school that incorporates Transitions and CYFS programs

Include new kitchen and one or more cafeterias Remove modulars at MV ampCV DistrictmiddotWide

2 Resurface parking areas as needed (Pave service road behind NHS) 3 Repair sidewalks as needed 4 Upgrade Phone System 5 Lock Down System (school accessibility) 6 Replace carpets with hard flooring (CVMS DD AC NHS Caftall Center) 7 Security System ampCamera Evaluation (JA MVMS NHS) 8 Replace GCMs with UNCs 9 Replace Gym Lighting - T-5s - (Senate Bill 1149)

111 Install a refrigeration monitoring system

Administrative Servicesmiddot District Office 10 Modify Server Room - fire protection system 11 Additional Parking

Replace Existing Furnaces as Required 108 Build a new server room

pl

Antonia Crater Elementary School

12 New intercom system 13 Add storage - outside behind Gym

Dundee Elementary School 14 Combine two services and replace old panel equipment and wiring 15 New roof on 5th street classrooms 16 Modify and relocate health room 17 Replace gym air handler 18 Replace single pane windows where they occur

Edwards Elementary School 19 New intercom 20 Add parking lot lighting by crosswalk 21 Add speed bumps to parking in front 22 Improve conference room ventilation 23 New Roof 24 Modify built in gutter system 25 Replace Generator 26 Provide additional computer lab (expand into library space) 27 Replace Existing Fiber Ductwork as required

Ewing Young Elementary School 29 Old wiring (asbestos) and distribution panels

Joan Austin Elementary School 30 Fix Cafeteria floor covering and patch new floor 31 Replace fixed window between office and health room with slider

Mabel Rush Elementary School 32 Replace old AO Smith Boiler with new Aerco boiler and integrate into BMS control panel 33 Acoustic tiles in halls (Dual purpose with tack boards) 34 Tack boards in halls (Dual purpose with acoustic tiles in halls) 35 Add electrical outlets 36 Add back-up Generator

108 Design a new serving line for the cafeteria 109 Develop a larger Storage area for the cafeteria

Mountain View Middle School 37 Redesign bus drop off 38 Redesign student drop off and pick up 39 Redesign parking for staff 41 Adjustable shelving and ladder access for PE storage 42 Replace all windows with broken seals

p2

43 44 45 46 47 48 49 50 54 55 56 57 58 59 60

Newberg High School 61 62 63 64 65 66 67 68 69

103 104 105 106 107

Grout and seal kitchen and restroom floors Basketball court drainage (resurface) New Addressable Fire Alarm system Lockers replaced with half size lockers Additional gym or multipurpose room for PE Improved (enlarged) counseling space Increase size of conference room Add office space for speech therapist psychologist behavior amp autism specialists and testing Sound proofing at principals offices Motion detectors (lighting) Add preheat coil to AHU 1 Replace defective VAVcontrollers Replace boiler Add separate hot water source for kitchen Install ducted returns from classroom pods

Modify Server Room fire protection system Upgrade HVAC system for gym Re-design gas shut-off valves in science rooms Modify internal zone return ducting in buildings A B C D E Fand G Redesign old woodshop area for classrooms Move Book Room Replace original hot water heating system in Gym with two high efficiency heaters Provide office space for Blue School that is not separated from the school Add improved entry to NHS (monument lighting landscaping etc) Expand the Great Expectations area-possibly moving a wall into J107 Expand and complete the pantry and expansion of culinary arts area to include acafe Redesign remainder of welding area to support the long-term growth of PCCCommunity classes Redesign Wurrain Theater to include another music classroomrecording studio Convert the former woodshop into a technology center

NHS Athletics Stadium Complex Track

70 New sub-grade improvements and surface for Track 71 Timing Equipment 72 Two Long Jump Pits and add high jump mats by scoreboard

Football Field 73 Artificial Turf

Grandstand 75 Concessions 76 Locker Rooms and Restrooms 77 Storage 78 New Visitor Bleacher

Tennis Courts

p3

(J ltnltgt U I

79 Two additional courts plus electrical circuits 80 Additional Electrical Circuits

Baseball 81 Finish Lights 82 Batting Cage 83 Replace bleachers varsity and JV fields 84 Press Box ampConcessions 85 JV Scoreboard (move to different location or new one)

Softball 86 Netting to protect spectators 87 Batting Cage

Wrestling 88 Replace carpet in Caffall Center with Mondo 89 Industrial washerdryer 90 Lockers in weight room 91 Replace closed off restroom 92 Team Room

McGrath Gym 93 Replace heaters 94 Renovate locker storage and team rooms 95 Move east side curtain to west side 96 Add athletic training room large enough for two tubs and office

Alternative High School Construct a replacement facility for the current Alternative High School building

Physical Plant 97 Install fire sprinkler system 98 Roof exhaust (Grounds Dept) 99 New gutters on storage building

100 New lighting in storage building 101 Insulate warehouses 102 New insulated doors and openers north building 110 Develop warehouse space for freezer

3 Selection Schedule bull Issue Request for Proposal November 9 2010 bull Project OrientationSite Visits (if necessary) TBD bull Receive Response to Request for Proposal 200 pm November 18 2010 bull Conduct Interviews Contact References (if applicable) TBD

The School District reserves the right to terminate suspend or modify the proposed school project at any time prior to executing the OwnerArchitect Form of Agreement In the event of such termination suspension or modification the School District shall have no obligation or liability to any firms preparing or submitting proposals for this RFP

p4

4 Target Dates The following dates are provided for planning purposes only

November 2011-Execute AE Agreement December 2011January 2012- BeginComplete preliminary design and build cost analysis

5 Instructions For Preparing Proposal Proposals shall be submitted in ten (10) copies to

Nathan Roedel Director of Finance and Operations Newberg School District 29J 714 E 6th Street Newberg OR 97132

In order to be considered proposals must be received by the School District no later than 200 pm November 18 2010

Proposals shall contain the information listed below and shall be tabbed as follows

Section 1 Organization Staffing and Qualifications 1) Provide a team organization chart depicting team members Include names titles and specific

responsibilities of team members

a) Through narrative discussion show reason why this firm believes it is especially qualified to undertake this project Discuss any unique qualifications that this firm possesses which would be of a benefit to the School District in the execution of this project

Section 2 Understanding of the Construction Program The Architect shall in a clear concise manner state hisher understanding of the project and program and the role of the Architect in the Pre-Desjgn Phase

The Architect shall provide information regarding their knowledge of the school districts facilities

Section 3 Other Information 1) The Architect shall indicate whether as a single entity or as a member of ajoint venture the firm has been the

subject of any litigation through the discharge of its professional services If so provide a detailed description of the litjgants the subject matter and the disposition of the arbitration or lawsuit

2) The Architect shall provide three (3) or more references of projects within similar industry performed in the previous five (5) years to be contact by the School District

Section 4 Fee Proposal 1) The fee proposal shall include all compensation and other payments due the Architect (eg manpower

overhead profit direct costs etc) in the performance of the scope of this RFP

2) The fee proposal for the project shall include costs associated with the Pre-Design Phase

3) For the pre-design phase show a) The proposed staff man hours anticipated for each discipline and individual total man hours and

estimated total labor and indirect costs

Proposal Evaluation Proposals received will be evaluated on the following criteria

a) Completeness of the submission (PassFail) b) Outcome of Reference Calling (20)

p5

V)i7I I

c) Vendors described knowledge of schools and school district construction (20) d) Vendors described knowledge of Newberg Public Schools buildings and Infrastructure (60)

For a Vendor to receive the full percentage available for each criterion listed district administration (at least six (6) administrators) will rank responses in each area on a scale of 1 (least meets) to 10 (absolutely meets) in regards to the perceived validity of statements contained in the RFP as they relate to the above concepts

p6

~ 12

NEWBERG SCHOOL DISTRICT 29J AGENDA - November 82010

Item Items for Future Agendas Information XXXX

Presenter Board Chair

Topic Summary Attached is the calendar for future Board agenda items

December 13 20tO No Second Meetin

bull Superintendent Evaluation Timeline bull Preliminary 2011middot12 School Calendar bull Special Programs Update bull Budget Calendar and Process 2011middot12 bull Budget Status Report bull Monthly Financial Report - Consent Agenda bull Visioning bull OETC Copier Contract bull Audit Report for 2009-10 with Auditors

Executive Session

Janua 24 2011Janua 102011

bull Proclamation Board Appreciation Month bull New Course Proposals bull Policies

Executive Session

bull Appropriation Transfer Resolution

Executive Session

bull Board Appreciation bull Student Recognition bull Quarterly Financial Report bull Accept Audit for 2009-10 bull Essential Skills bull Division 22 Standards

Executive Session

February 28 2011

630 Executive Session - Exempt Records

bull Student Recognition bull Monthly Financial Report - Consent Agenda

bull Licensed Teacher Contract Renewal bull Temporary Teacher Contracts bull Administrator Contract Renewal bull Superintendent Evaluation bull Superintendent Contract Renewal bull Proclamation-Classified Employee Appreciation Week

(March 7-10) Executive Session

March 28 2011 March 142011

bull Monthly Financial Report Consent Agendabull

Executive Session Executive Session

April 112011

Executive Session

May 092011

bull Establish Meal Prices 2011-12

bull Establish District Fees 2011-12

bull Establish Board Calendar 2011-12 bull WESD Board ElectIon

April 25 2011

bull Prociamation-Teacher Appreciation Week bull Quarterly Financial Report bull Rights and Responsibilities Handbook

Executive Session

May 23 2011

bull Monthly Financial Report - Consent Agenda bull District Fees bull Final 2011-12 School Calendar

Appoint Student Representatives to the Board bull Appropriation Transfer - Resolution

Executive SessionExecutive Session

June 27 2011June 13 2011

bull Resolution 2011- Adopting the Budget Making Appropriations and Imposing and Categorizing Taxes

bull Establish Substitute Teacher Pay Rate 2011-12 bull

Executive Session

bull Monthly Financial Report shybull bull Appropriation Transfer

Executive Session

Consent Agenda

  • Agenda
  • Oath of Office
  • MVMS Student Presentation
  • Consent Agenda
  • Minutes
  • Donation
  • Small Schools Update
  • Community Growth and Enrollment
  • Resolution 2011-03 Appropriation Revision
  • Cancel November 22 2010 Board Meeting
  • RFP Architectural and Engineering Services
  • Future Agendas
Page 3: NEWBERG SCHOOL DISTRICT 29J BOARD OF DIRECTORS … · Topic Summary: Deona Twenge was appointed Board Representative to Zone 1 at the October 25, 2010 Special Board Meeting to fulfill

NEWBERG SCHOOL DISTRICT 29J Regular Meeting November 82010 700 pm

Newberg School District Board Room

NOTE The Board encourages the attendance of citizens at its meetings When a patron wishes to bring a particular matter to the attention of the Board it is recommended that the matter first be discussed with the District Superintendent The Superintendent will gather relevant information to assist the Board in addressing the issue

AGE N D A

I CALL TO ORDER

II FLAG SALUTE

III REVIEW AGENDA

IV NEW BUSINESS Oath of Office Deona Twenge Melinda Van Bossuyt Board Chair

V STUDENT PRESENTATION Mountain View Middle School Principal Wayne Strong and Assistant Principal Dan Busch

Teachers Tom Willing and Andy Byerley Students John Seegobin Jaelynn Cloepfil Kendelynn Thomas Megan Creighton Jordan Johns Abigale Mortensen and Quinton Read

VI COMMENTSQUESrlONS FROM PATRONS Patrons may address the School Board Board members may not be informed of a certain item until it is expressed at the Board meeting therefore the Board may not respond immediately to a patrons request or question A patron who expresses a concern is assured however that the concern will be heard and the Board will respond The Board will not hear complaints concerning specific district personnel The Chair will direct the visitor to the appropriate means for Board consideration and disposition of legitimate complaints involving individuals

VII CONSENT AGENDA A Minutes B Donations

VIII COMMUNICATIONS CORRESPONDENCE INTRODUCTIONS A Superintendents Comments Dr Paula A Radich Superintendent B Board Comments Board of Directors

IX REPORT A Small Schools Update Principals Carol Campbell Filip Hristic Dan Malone Karen Pugsley

Smaller Learning Communities Project Director Doug Geygan

X OLD BUSINESS A Community Growth and Enrollment Claudia Stewart

Coordinator of Communications and Community Relations

B Resolution 2011 03 Appropriation Revision Nathan Roedel Director of Finance and Operations

XI NEW BUSINESS A Cancel November 22 2010 Board Meeting Dr Paula A Radich Superintendent B RFP Architectural Services Nathan Roedel Director of Finance and Operations

XII ITEMS FOR FUTURE AGENDA Board Members

XIII EXECUTIVE SESSION

Directors may desire to enter executive session to discuss matters under authority of Oregon Revised Statutes 192660(1) and 192660(2)

(a) Employment (b) Dismissal or DiSCipline of Employees or Public Officers

(d) Labor Negotiations (e) Real Property Transactions m Exempt Records (h) Litigation or Litigation Likely to be Filed (i) Evaluation of Superintendent or Other Staff Member

NOTE Purpose(s) of executive session of one is to be held is designated by an asterisk before the appropriate category

XIV ADJOURNMENT The next regular meeting of the Board of Directors of the Newberg School District is scheduled for December 13 2010 at 700 pm in the Newberg District Office 714 East Sixth Street Newberg OR 97132

NEWBERG SCHOOL DISTRICT 29 AGENDA I November 82010

Item Oath of Office Action XXXX

Originator

Presenter

Toni Wyss Board Secretary

Board Chair Van Bossuyt

Topic Summary Deona Twenge was appointed Board Representative to Zone 1 at the October 25 2010 Special Board Meeting to fulfill the unexpired term of Steve Cathers through June 30 2011

Oath of Office

I ___________ do solemnly affirm that I will support the Constitution and laws of the

United States and the State of Oregon and will discharge the duties of the office of School Board Member to the

best of my ability

Action The only action required is the administration of the oath of office by Board Chair Van Bossuyt

NEWBERG SCHOOL DISTRICT 29J AGENDA - November 8 2010

Item Mountain View Middle School Student Presentations Presentation XXXX

Originator Tom Willing Language Arts and Social Studies Teacher Andy Byerley Math Teacher

Presenters John Seegobin Jaelynn Cloepfil Kendelynn Thomas Megan Creighton Jordon Johns Abigale Mortensen Quinton Read

Topic Summary Mountain View Middle School Featured Student Activities

Background Information

The Mountain View Middle School teams presentation covers three areas of student study and activity 1 student use of technology 2 an urban planning and design unit in collaboration with the City of Newberg Planning Division and 3 four works of creative and expressive writing Attending teachers are Andy Byerley MVMS Math and Science Teacher Tom Willing and Heather Bryant MVMS Language Arts and Social Studies Teachers

Presentation

NEWBERG SCHOOL DISTRICT 29J AGENDA - November 8 2010

Item

Originator

Consent Agenda Items

Toni Wyss Board Secretary

Action XXXX

Consent Agenda Recommendations

A Minutes 1 Approve the Minutes of the Special Board Meeting of October 25 2010 2 Approve the Minutes of the Regular Board Meeting of October 252010

B Donation Plants from Aspen Creek Landscaping

Superintendents Recommendation Move that the Newberg School District Board of Directors approve the consent agenda as presented

NEWBERG SCHOOL DISTRICT 29J Special Session 630 pm

Newberg School District Board Room October 252010

A duly called and noticed Special Session of the Board of Directors of Newberg School District 29J was called to order by Board Chair Melinda Van Bossuyt at 635 pm on Monday October 11 2010 in the Newberg School District Board Room

PRESENT

ABSENT

CAll TO ORDER

ADJOURNMENT

ATTEST Superintendent-Clerk

Board Chair Melinda Van Bossuyt Directors Mitsi Vondrachek Mark Ankeny Debbie Hawblitzel and Todd Thomas

Director Jim Chogyoji

Present in addition to Board members was Newberg Graphic reporter Laurent Bonczijk

Board Chair Van Bossuyt called the special session to order at 635 pm

Interview for Board of Director Zone 1 At the September 27 2010 Board meeting the Board appointed Kendall delancelotti to the position of Board representative to Zone 1 however it was announced at the October 11 2010 Board meeting delancelotti declined the appointment

The Board interviewed patron Deana Twenge for the position of Director for Zone 1

MOTION Director Ankeny moved that the Newberg School District Board of Directors appoint Deana Twenge as the Board representative to Zone 1 to fulfill the unexpired term through June 30 2011 motion was seconded and approved unanimously

No further matters appearing to come before the Board there was agreement for adjournment at 656 pm

Toni Wyss Board Secretary

APPROVED Board Chair

NEWBERG SCHOOL DISTRICT 29J Regular Board Meeting 700 pm

Newberg School District Board Room October 252010

A duly called and noticed Regular Board Meeting of the Board of Directors of Newberg School District 29J was called to order by Board Chair Melinda Van Bossuyt at 704 pm on Monday October 11 2010 in the Newberg School District Board Room

PRESENT Board Chair Melinda Van Bossuyt Directors Mitsi Vondrachek Mark Ankeny Debbie Hawblitzel and Todd Thomas

ABSENT Director Jim Chogyoji

Present in addition to Board members were Superintendent Paula A Radich Student Representative to the Board Cristian Cosgrove staff and Newberg Graphic reporter Laurent Bonczijk Also present was newly appointed Director Deona Twenge

CALL TO ORDER Board Chair Van Bossuyt called the meeting to order at 704 pm

FLAG SALUTE The Pledge of Allegiance was led by Edwards Elementary School student Ky Schaad

REVIEW AGENDA Deleted from the agenda was item VIII A Newberg High School Piano Sale Partnership Nathan Roedel Director of Finance and Operations determined this item did not require Board action

Added to the agenda was item IV Essential Schools Fall Forum Trip

B Student Trip Request Coalition of

STUDENT PRESENTArlONS Edwards Elementary Keely Clock Edwards Teacher and two students Ky Schaad and Briar Angell shared posters they made that helped other students learn school rules

Student Trip Request Coalition of Essential Schools Fall Forum Trip Green School Principal Karen Pugsley and Newberg High School Teacher Drea Ferguson and students Lauren Haney Kirsten Kirby and Kaitlyn Ebora requested permission to travel to San Francisco Califomia from November 11shy13 2010 to facilitate a workshop at the Coalition of Essential Schools annual fall forum Motion Director Thomas moved that the Newberg School District Board of Directors approve out-of-state travel for three students and two adults to travel to the 2010 Coalition of Essential Schools annual Fall Forum in San Francisco California from November 11-13 2010 motion was seconded and approved unanimously

October 25 2010

COMMENTSQUESTIONS FROM PATRONS

CONSENT AGENDA

COMMUNICATIONS CORRESPONDENCE INTRODUCTIONS

REPORTS

There were no comments

MOTION Director Hawblitzel moved that the Newberg School District Board of Directors approve the consent agenda as presented motion was seconded and approved unanimously The Board approved the minutes of the Regular Board Meeting of October 112010 and accepted donations of ababy grand piano from patron Judi Worrall to Mountain View Middle School and miscellaneous metals materials from Climax Portable Machine Tools Inc donated to Newberg High School

Superintendent Comments None

Board Member Comments Melinda Van Bossuyt introduced Deona Twenge newly appointed Director for Board Zone 1

Facilities Task Force Report Paul Frankenburger Facilities Task Force Chairman and former school district facilities director presented a report from the Facilities Task Force The Task Force was approved by the Board of Directors in February 2010 to examine the Districts current and future facility needs for the next ten years Committee members examined anticipated educational activity and athletic program needs the present condition of District schools and anticipated enrollment growth

The Task Force proposed a series of recommendations that addressed facility needs over the next decade Topping the list was a proposed new middle school to alleviate crowded conditions in Chehalem Valley and MOLintain View Middle Schools Major maintenance items such as roof boiler and flooring replacements electrical upgrades and modifications for greater energy efficiencies were also recommended by the Facilities Task Force

Although the current economy may not be optimal for passing a bond to fund facility needs the Committee asked the Board to give serious consideration to funding the recommendations for the following reasons

bull Address safety issues and protect the communitys investment in schools bull Build evenly to avoid having to fund a 20 year accumulation of building

needs bull Take advantage of current low interest rates bull Increase energy efficiency to reduce utility costs bull Redevelop the Newberg High School track and performance field to

withstand the pressure of additional use as enrollment grows and bull Accommodate community growth and increased enrollment in the next

decade

October 25 2010

NEW BUSINESS

OLD BUSINESS

ITEMS FOR FUTURE

EXECUTIVE SESSION

ADJOURNMENT

ATTEST Superintendent-Clerk

Quarterly Financial Report Nathan Roedel Director of Finance and Operations presented The projected ending fund balance for the General Fund is $706480 The beginning fund balance is $1927444 total projected revenue is $40159431 and total projected expenses are $39452951 MOTION Director Hawblitzel moved that the Newberg School District Board of Directors approve the quarterly financial report for the quarter ending September 302011 motion was seconded and approved unanimously

None

bull None were added

The Board convened Executive Session at 859 pm according to ORS192660(1)(d) Labor Negotiations

No further matters appearing to come before the Board there was agreement for adjournment at 922 pm

Toni Wyss Board Secretary

APPROVED Board Chair

October 252010

NEWBERG SCHOOL DISTRICT 29J AGENDA shy November 8 2010

Item

Originator

Donation Plants from Aspen Creek Landscaping

Nathan Roedel Director of Finance and Operations

ConsentAgendaXXXX

Topic Summary Accept plant donation from Aspen Creek Landscaping

Background Information

Aspen Creek Landscaping donated miscellaneous plants to the Newberg High School Greenhouse

Consent Agenda

NEWBERG SCHOOL DISTRICT 29J AGENDA - November 8 2010

Item Small Schools Update Information XXXX

Originator Doug Geygan Smaller Leaming Communities Project Director

Presenter Small School Principals Carol Campbell Filip Hristic Dan Malone and Karen Pugsley and SLC Project Director Doug Geygan

Background Information

Newberg High School Small Principals and the Smaller Learning Communities Project Director will review the progress of Small Schools at Newberg High School Principals will share OAKS College Clearinghouse and student climate survey data

Information

900 800 700 600 500 400 300 200 100 00

---- shy

Data Source ODE State Report Card ~ Includes ONLY sophomores who are counted at the buifding lewl spending at least 40 or their day in regular education This typically represents 97-98 of the class

Year to Year Peliormance - OAKS Scores Math

0 NHS vs State (l) 800i 715 ro 700 S 600 l-oc (II 500(11-0-o(l)l (II 400 CJ() gtlt 300Ow (l) 200 Cl J9 100 c (II 001 (l) 0shy

Dala Source

L

580

2005-2008

NHS I State

2006-2007 i 2007-2008

Srlll

I NHS

2008

State

-2009

)i

NHS State

I 2009-2010

YeHS ODE Slate Report Cam - Includes ONLY sophomores who are counted at the building lepoundl spending at least 40 of their day in regular education This typically

represents 97middot98 of the class bull Change in achicleuroment le-el standards

----_ ---shy

0 (l) 700i ro 600S l-o 500 c (II (l)-o-0 (l) 400 l (l) CJ 300() gtlt Ow 200 Cl 100J9 c (l) 001 (l) 0shy

Year to Year Peliormance - OAKS Scores Reading NSH vs State

~ 806

Year to Year Peliormance - OAKS Scores Writing NHS vs State

Data Souroe ODE State Report Card ~ Includes ONLY sophomores who are counted at the building lepoundl spertding at least 400 of their day in regufar education ThIs typically represents 97middot98 of (he class

bull S1ate PercenuaQeuros for these years not shown as lhev included CondiUonafly Met NHS data has Conditionally Met filtered out So percentaQeuros are compafiable ---------shy

0

Jl t (I)

C J t)

450 shy

400

350

300

250

200

150

100

50

00

of Students that Met or Exceeded in Reading Subgroup Sped

424

-shy ---shy --------shy

10-11 S t 11=]i)I Y ( lr-

Data Source ODE State Report Card - Includes ONLY sophomores who are counted at the building level spending at least 40 of their day in regular education This typically represents 97-98 of the class

i

04-05 05-06 06-07 07-08 08-09 09-10

Change in achievement level standards

of Students that Met or Exceeded in Math Subgroup SPed

400

350

Jl 300 I (I) 250

C J 200 t) 0 150

100

50

00

02-03 03-04 04-05 05-06 06-07 07-08 08-09 09-10 10-11

Data Source ODE State Report Card - Includes ONLY sophomores who are counted at the building level spending at least 40 of their day in regular education This typically represents 97-98 of the class

__ ___ ________GIltinpe in actl1~vementl~vellgttngarcls

--- --------------

of Students that Met or Exceeded in Writing Subgroup Sped

25 23 22

04-05 05-06 06-07 07-08 08-09 09-10 10-11

Sill i 1 Yell-S

Data Source ODE State Report Card - Includes ONLY sophomores who are counted at the building level spending at least 40 of their day in regular education This typically represents 97-98 of the class

of Students that Met or Exceeded in Reading Subgroup LEP

Jl I Cl C s

II) 0 ~ co

20

15

10

5

0

Jl I Cl

C s II) 0 ~

450

400

350 300 250

200

150

100

50

00 -~ -- shy I

04-05 05-06 06-07 07-08 08-09 09-10 10-11 r I] II 1 Y( 11

Data Source ODE State Report Card Includes ONLY sophomores who are counted at the building level spending alleasl40 of their day in regular education This typically represents 97-98 of the class

____C=ha=nge in achievement

of Students that Met or Exceeded in Math Subgroup LEP

500 458

02-03 03-04 04-05 05-06 06-07 07-08 08-09 09-10 10-11

Jl I Cl

C a II) 0 ~ 0

450 400

350 300

250 200

150 100

50 00

r 1 1 Ii j i Yi ~ 11 bull

Data Source DDE State Report Card Includes ONLY sophomores who are counted at the building level spending at least 40 of their day in regular education This typically represents 97-98 of the class

Ghanqein achi~ement III ~~I1(tar9s

of Students that Met or Exceeded in Writing Subgroup LEP

2425

20 l Q) 15C l

tJ) 10

0

0e 5

0

05-06 06-07 07-08 08-09 09-10 10-1104-05

I ) 1 middot1 I

Data Source ODE State Report Card - Includes ONLY sophomores who are counted at the building level spending at least 40 of their day in regular education This typically represents 97-98 of the

Data Source ODE State Report Card - Includes ONLY sophomores who are counted at the building level spending at least 40 of their day in regular education This typically represents 97-98 of the class

Change in achievement level standards

600

500 $ c 400 ()

C I 300

(J) - 0 200 ~ 100

00

of Students that Met or Exceeded in Reading Subgroup Hispanic

553

04-05 05-06 06-07 07 -08 08-09 09-10 10-11 ) II II i )1 Yl 11

of Students that Met or Exceeded in Math Subgroup Hispanic

700

ll c (i)

C s-en 0 ~ 0

500

400

300

200

100

00

02-03 03-04 04-05 05-06 06-07 07-08 08-09 09-10 10-11Sln111 I Y( 11

Data Source ODE State Report Card Includes ONLY sophomores who are counted at the building leel spending at least 40 of their day in regular education This typically represents 97-98 ofthe class

Change in achieement leel standards

Jl c Ql

C l

(J) 0

~

35

30

25

of Students that Met or Exceeded in Writing Subgroup Hispanic

20

10

5

0

04-05 05-06 06-07 07-08 08-09 09-10 10-11

Data Source ODE State Report Card - Includes ONLY sophomores who are counted at the building leeuro1 spending at least 40 of their day in regular education This typically represents 97-98 of the class

--

Percent of Students Enrolled in College the Fall Immediately Following Graduation From High School

100~1

90

80 I)

~ 70tIS J 0

60~ 537 50 S~ 4~ 4r 4 4~0 n

C OJ 40 Y lI-OJ

Q 30

20

10

0 2004 200S 2006 2007 2008 2009

Class

f+ All I~~~ti~~- middot-AVG--48~

J

9gt -I

Percent of Students EnroUed inColIege the FaU Immediately FoUowing Graduation From High Schoo~ by Institrutional Type

100

90

80 111 cu IU 70 s

C ns 60 Ishy

~ 51 53 0

so bull 48 bull

4i 47 bull ~

43 t cu v ~

ltIi D

40

30

37 --shy

35 35 38 ___ 31 _-----------_ 32 _---e----shy ------shy

20 16 14 14 _ _ - M - - ~ - bull __AI _ _ _ 12 11 M _ 15 --- ----- _- shy

10

o _-_- --200-4- ~----------~--~ --- ---~~~ -----~-~ --- -~ - ------ ~----- --- __---- 2005 2006 2007 2008 2009

Class

All Institutions Public Institutions Private Institutions AVe = 48

-~ 51- -C

Percent of Students Enrolled in College at Any Time During the First Year After High School

100

90

111 OJ fU = 0 ra 0shy~ Ilshy0 s lt11 V 0shy

ff

80

70

60

50

40

30

54 54bullbull 56 52bull

6

~ 51

20

10

o _ 2004 2005 2006 2007 2008 2009

Class

[+ All Instit~tions nAVG = 55I Q

~

Percent of Students Enrolled in College at Any Time During the First Two Years After High School

1

100 ~

90 j 80

I ell ltII 70tlSs

C tlS 60

0

-

SOl C ltII 40 i ~ ltII

Q 30 1 20j 10 ~

I

oj

61 61 60 63 ---S~ 5 bull

2004 2005 2006 2007 2008 2009

Class

(+Alll~l~ns AVc~601

o-~

bull bull bull

Percent of Students Enrolled in College the First Year After High School Who Returned for a

100

90en -cshy 800 shyc ClJ 70I (U

0 11 60 c (II 50a J Vl 40 shy0

30c ClJ u shyltII 20

Q

10

0

Second Year (Freshman to Sophomore Retention)

89

~9 82 85bull 82

-

2004 2005 2006 2007 2008

Class

freshman to Sophomore Retention AVe == 83

--~ --shyJ

Most Common Institutions of Initial Enrollment for All Classes - by Number of Students

1 PORTLAND COMMUNITY COLLEGE 2 OREGON STATE UNIVERSITY 3 CHEMEKETA COMMUNITY COLLEGE 4 GEORGE FOX UNIVERSITY S UNIVERSITY OF OREGON) MAIN CAMPUS 6 WESTERN OREGON UNIV ERSITY 7 PORTLAND STATE UNIVERSITY 8 CLACKAMAS COMMUNITY COLLEGE 9 LINFIELD COLLEGE 10 UNIVERSITY OF PORTLAND 11 PACIFIC UNIVERSITY 12 CENTRAL OREGON COMMUNITY COLLEGE 13 LINN-BENTON COMMUNITY COLLEGE 14 OREGON INSTITUTE OF TECHNOLOGY 15 SEATTLE UNIVERSITY 16 SOUTHERN OREGON UNIVERSITY 17 MT HOOD COMMUNITY COLLEGE 18 LANE COMMUNITY COLLEGE 19 WlLLAMETTE UNIVERSITY 20 AZUSA PACIFIC UNIVERSITY 21 BRIGHAM YOUNC UNIVERSITY 22 SEATTLE PACIFIC UNIVERSITY 23 THE EVERGREEN STATE COLLECE 24 BRIGHAM YOUNG UNIVERSITY - IDAHO FALLWINTER 25 BRIGHAM YOUNG UNIVERSITY -IDAHO AIINTERSPRING

2 9gt ~

131 d4

Newberg High School Student Survey 2004-2010 July 2010

6 Students are given the grades ABCD and F to show how well theyre doing in school Suppose your school was graded in the same way All things considered what grade would you give your small school ABCD or F

A 158

B 321

C 155

D 40

F 34

cant sayno opinion 60

Total 768

7 The majority of my high school courses will have value to me after graduation from Newberg High School

Agree 403

Disagree 149

Not sure 215

Total 767

8 It is easy to be involved in student activities athletics or leadership at Newberg High School

Agree 491

Disagree 130

Not Sure 144

Total 765

9 Students in my small school have school spirit

Agree 334

Disagree 239

Not sure 191

Total 764

10 Teachers and staff in my small school have school spirit

Agree 465

Disagree 133

Not sure 166

Total 764

11 Compared to last year there is more school spirit

Agree 235

Disagree 191

Not sure 338

Total 764

2004-2010

2010

21

42

20

5

4

8

100

2010

53

19

28

100

2010

64

17

19

100

2010

44

31

25

100

2010

61

17

22

100

2010

31

25

44

100

2009

23

39

20

6

6

6

100

2009

53

22

25

100

2009

62

18

20

100

2009

35

41

24

100

2009

62

18

20

100

2009

29

27

43

100

2008 2006 2004

16 5 8

34 34 37

25 40 34

10 14 10

7 3 6

8 3 6

100

2008 2006 2004

48 55 59

25 16 16

27 29 25

100

2008 2006 2004

56 53 60

27 20 19

17 26 21

100

2008 2006 2004

29 29 32

48 53 37

23 19 31

100

2008 2006 2004

54 39 49

26 28 20

20 33 31

100

2008 2006 2004

20

39

41

100

Climate Survey Report Newberg High School NHS Page 1

1 Jy

121 enjoy coming to school

Agree

Disagree

Not sure

Most of the time

Some of the time

Rarelynever

no opinion

367

237

162

766

2010

48

31

21

100

2009

45

37

18

2008

39

38

24

2006

24

53

21

2

2004

34

46

19

1

13 The adults at this school listen to you

Agree

Disagree

Not sure

406

210

150

2010

53

27

20

2009

55

25

20

2008

42

36

22

2006 2004

Total 766 100 100 100

14 Changes at school are clearly communicated to me

Agree

Disagree

Not sure

Total

195

361

208

764

2010

26

47

27

100

2009

32

47

21

100

2008

17

64

18

100

2006 2004

15 I have an opportunity to be involved In the development of Small Schools Agree 243

Di~agree 293

Not sure 227

Total 763

2010

32

38

30

100

2009

40

36

24

100

2008

28

51

21

100

2006 2004

16 Overall student discipline and behavior is not a problem at Newberg High School

Agree 213

Disagree 351

Not sure 202

Total 766

2010

28

46

26

100

2009

30

39

31

100

2008

23

53

24

100

2006

26

50

24

2004

40

33

27

18 When students have an emergency at school someone is there to help 2010 2009 2008 2006 2004

Agree 546 72 70 62 48 54

Not sure 149 20 19 25 41 34

Total 755 100 100 100

2004-2010 Climate Survey Report Newberg High School NHS Page 2

19 Campus supervision is adequate before and after school during lunch and between classes

gree 440

Disagree 172

Not sure 140

Total 752

2010

59 23

19

100 ~

2009

58

24

18

100

2008

55

26

19

100

2006

49

28

23

2004

58

18

24

20 Compared to last year student behavior on the school bus is better this year Agree 164

Disagree 133

Not sure 451

Total 748

2010

22

18

60

100

2009

23

18

58

100

2008

15

21

65

100

2006 2004

21 My teachers are concerned about me

Agree

Disagree

Not sure

Total

353

203

197

753

2010

47

27

26

100

2009

54

21

25

100

2008

42

30

29

100

2006

45

17

37

2004

40

19

41

22 Strangers do not come and go on the NHS campus easily

Agree 359

Disagree 179

Not sure 214

Total 752

2010

48

24

28

100

2009

39

29

32

100

2008

38

29

33

100

2006

34

25

42

2004

36

24

40

23 School rules and student rights and responsibilities are clear and students know what they are Agree 412

Disagree 190

Not sure 145

Total 747

2010

55

25

19

100

2009

57

23

20

100

2008

48

34

18

100

2006

44

29

27

2004

54

16

30

24 People trust and respect each other in my small school

Agree Disagree Not sure

Total

291 269 189

749

2010

39 36 25

100

2009

37 40 22

100

2008

29 49 22

100

2006

11 61 28

2004

19 49 33

25 Students in different ethnic groups in my small school are respected

Agree 385

Disagree 167

Not sure 202

Total 754

2010

51

22

27

100

2009

47

25

28 100

2008

39

34

27

100

2006

18

57

25

2004

22

44

34

2004-2010 Climate Survey Report Newberg High School NHS Page 3

lkaLj 26 Teachers in my small school take action when they see rules being broken

2010 2009 2008 2006 2004

Agree Disagree

442 164

59 22010

61 middot21

56 24middot

48 2100

47 28

Not sure 146 19 18 20 31 25

Total 752 100 100 100

27 Coaches at Newberg High School take action when they see rules being broken

2010 2009 2008 2006 2004

Agree 396 53 56 52 44 44

Disa~~e 101 13 13 15 12 13

Not sure 254 34 31 33 44 44 Total 751 100 100 100

pound0 ItcUCI3 I Illy ~lildl1 toIUUI tUW YlIIICII

students in their class are under the influence of 2010 2009 2008 2006 2004 __ ___ 1__ _1

Agree 204 27 26 17 16 20

Disagree 314 42 39 48 47 40

Not sure 235 31 35 35 38 40

Total 753 100 100 100

L~ yUcn llt) elL cwnn~ nlWIl vvllUVI IJlUVV WIICII

students are under the Influence of drugs or 2010 2009 2008 2006 2004 __ _1

Agree 258 34 35 29 28 29

Disagree 174 23 24 28 20 20

Not sure 322 43 42 43 52 51

Total 754 100 100 100

30 When students are disciplined for breaking rules they are treated equally regardless of

2010 2009 2008 2006 2004

Agree 418 56 54 46 45 47

Disagree 164 22 23 31 25 19

Not sure 167 22 23 22 30 35

Total 749 100 100 100

v I llV1 ILUU1ILgt tJClItIIt-ClLIII1j III Cl LIYun~ VI

athletics are disciplined for breaking rules they 2010 2009 2008 2006 2004 ___ amp___ _ _ bullbull _ 1bullbull

Agree 375 50 49 44 35 37

Disagree 155 21 22 28 20 27

Not sure 217 29 29 28 42 38

Total 747 100 100 100

32 When athletes are disciplined for breaking the rules they are held accountable

2010 2009 2008 2006 2004

Agree 377 50 54 52 49 42

Disagree 134 18 15 18 11 18

Not sure 242 32 30 30 39 40

Total 753 100 100 100

2004-2010 Climate Survey Report Newberg High School NHS Page 4

33 I feel safe at Newberg High School 2010 2009 2008 2006 2004

Agree 499 66 62 55 55 58 Disagree 118 16 18 22 18 14degic Not sure 134 18 21 23 28 28 Total 751 100 100 100

In your opinion are the following issues a problem on the Newberg High School campus

34 Vandalism including graffiti 2010 2009 2008 2006 2004

No problem 197 27 27 21 16 32

Small problem 449 61 62 66 71 61

Serious roblem 90 12 11 13 13 7

Total 736 100 100 100

35 Gangs 2010 2009 2008 2006 2004

No problem 362 49 40 25 28 56

Small problem 326 44 46 56 58 36

Serious problem 48 7 13 19 14 9

Total 736 100 100 100

36 Alcohol use 2010 2009 2008 2006 2004

No problem 225 31 27 25 20 23

Small problem 347 47 46 40 44 48

Serious problem 163 22 26 35 36 29

Total 735 100 100 100

37 If alcohol use is a problem at school where does it happen

2010 2009 2008 2006 2004

hallways 112 20 25 26 17 17

commonscafeteria 130 23 25 28 18 17

parking Iot 297 52 54 58 57 47

classroom 73 13 18 20 12 14

locker areas in hallways 98 17 22 23

PE locker area 88 15 21 23

athletic fields 150 26

gyms 70 12

restrooms 270 48 46 54 51 36

bus stop 136 24 32 31 23 18

on the bus 132 23 29 30 23 21

walkipllI to or from school 290 51 52 53 48 41

athletic sports practices 13 17 9 11

sports events 30 38 43 39

school-sponsored activities or trips 24 26

Other Please Specify 202 36 30 41 43 42

2004-2010 Climate Survey Report Newberg High School NHS Page 5

I if ~y

38 If alcohol use at school is a problem when does it happen

2010 2009 2008 2006 2004

before school 349 60

during advisory 125 22

between classes 165 28

during lunch 250 43

after school 404 70

at sporting events 175 30

at school-sponsored activities or trips 127 22

Other please specify 113 19

39 Tobacco use 2010 2009 2008 2006 2004

No problem 256 35 28 30 19 26

Small problem 325 45 52 46 49 48

Serious problem 145 20 19 25 32 26

Total 726 100 100 100

40 If tobacco use is a problem at school where does it happen

2010 2009 2008 2006 2004

hallways 57 11 21 19 12 9

commonscafeteria 51 10 15 18 7 8

parking lot 272 54 58 56 60 50

classroom 46 9 14 15 8 6

locker areas in hallwyas 54 11 14 17

PE locker area 57 11 16 21

athletic fields 145 29

gyms 54 11

bus stop 189 37 37 38 41 27

on the bus 164 32 20 21 11 12

walking to or from school 70 14 55 55 64 60

athletic sports practices 279 55 10 19 12 8

sports events 23 34 34 28

school-sponsored activities or trips 16 24

Other Please Specify 138 27 30 34 37 31

41 If tobacco use is a problem at school when does it happen 2010 2009 2008 2006 2004

before school 321 62

during advisory 147 29

between classes 164 32

during lunch 259 50

after school 360 70

at sportinj events 142 28

at school~sponsored activities or trips 104 20

Other please specify 102 20

42 Drug use 2010 2009 2008 2006 2004

No problem 154 21 23 18 10 19

Small problem 304 42 44 38 33 39

Serious problem 260 36 33 43 57 42

Total 718 100 100 100

2004-2010 Climate Survey Report Newberg High School NHS Page 6

~ t~l

43 If drug use is a problem at school where does it happen

2010 2009 2008 2006 2004

hallways 109 19 26 32 24 16

commonscafeteria 96 17 25 27 18 16

parking Iot 293 52 55 55 61 49

classroom 83 15 18 22 13 11

Iocker areas in hallway 94 17 26 27

PE lockers 98 18 18 26

athletic fields 181 32

gyms 85 15

restrooms 288 52 47 56 64 47

bus stop 173 31 32 39 41 30

on the bus 130 23 25 28 29 26

walking to or from school 299 53 52 55 61 56

athletic sports practices 16 22 13 14

sports events 28 36 44 38

school-sponsored activities or trips 24 28

Other Please Specify 150 27 26 34 34 34

44 If drug use is a problem at school when does it happen

2010 2009 2008 2006 2004

before school 397 70 middotmiddotVmiddot

during advisory 196 35

between classes 214 38

during lunch 292 52

after school 370 65

at sporting events 158 28

at school-sponsored activities or trips 117 21

Otherplease specify 97 17

45 Drug selling 2010 2009 2008 2006 2004

No problem 313 44 39 34 20 35

Small problem 290 41 39 42 42 42

Serious problem 108 15 22 25 38 23

Total 711 100 100 100

46 If drug selling is a problem at school where does it happen 2010 2009 2008 2006 2004

hallways 166 39 46 49 50 40

commonscafeteria 125 29 37 42 43 33

parking Iot 231 54 53 61 64 54

classroom 92 22 25 30 27 25

locker areas in hallways 124 29 33 40

PE lockers 110 26 27 35

athletic fields 122 29

gyms 105 25

restrooms 193 45 48 52 57 43

bus stoP 148 35 37 42 42 34

on the bus 139 33 36 42 40 35

walking to or from school 201 47 46 54 57 47

athletic sports practices 17 24 18 18

sports events 26 37 40 36

school-sponsored activities or trips 20 27

Other Please Specify 128 30 23 26 26 29

2004-2010 Climate Survey Report Newberg High School NHS Page 7

47 If drug selling is a problem at school when does it happen

before school

during advisory

between classes

during lunch

after school

at sporting events

263

138

180

197

280

132

2010

61

32

42

46

65

31

2009 2008 2006 2004

at school-sponsored activities or trips 116 27

Other please specify 117 27

48 Sexual harassment

No problem

Small problem

Serious problem

Total

317

323

88

728

2010

44

44

12

100

2009

40

45

15

100

2008

36

52

12

100

2006

34

52

13

2004

41

42

14

49 Racial harassment

No problem

Small problem

Serious problem

Total

252

367

112

731

2010

34

50

15

100

2009

32

52

16

100

2008

24

52

25

100

2006

22

56

22

2004

33

47

20

50 Bullying

No problem

Small problem

Serious problem

Total

201

390

138

729

2010

28

53

19

100

2009

26

56

18

100

2008

21

59

20

100

2006

15

61

24

2004

24

57

19

51 Fighting

No probl~m

Small problem

Serious problem

Total

15

71

15

101

2010

15

70

15

100

2009

27

60

13

100

2008

19 ~

62

19

100

2006

12

61

27

2004

24

62

15

To the best of your knowledge have you used any of these substances in the last 30 days

alcohol

Yes

No

2010 2009 2008

19

81

2006

25

75

2004

20

80

Total 100

tobacco

Yes

No

Total

2010 2009 2008

12

88

100

2006

13

87

2004

14

86

2004-2010 Climate Survey Report Newberg High School NHS Page 8

marijuana 2010 2009 2008 2006 2004 Yes 10 14 14 No 90 86 86 Total 100

illicit drugs 2010 2009 2008 2006 2004 Yes 8 8 3 No 92 92 97 Total 100

Which of these things happened to you DURING THE SCHOOL DAY OR AT A SCHOOL ACTIVITY since the beginning of the school year

52 I had something stolen at school 2010 2009 2008 2006 2004

Yes 291 40 42 39 35 18

No 439 60 58 61 65 82

Total 730 100 100 100

53 I saw a student with a weapon at school 2010 2009 2008 2006 2004

Yes 231 32 34 33 26 15

No 502 68 66 67 74 85 Total 733 100 100 100

54 I was picked on at school because of my ethnicity 2010 2009 2008 2006 2004

Yes 111 15 19 16 12 8 No 621 85 81 84 88 92

Total 732 100 100 100

55 I saw students steal from the library a classroom or the cafeteria 2010 2009 2008 2006 2004

Yes 248 34 41 36 38 18

No 481 66 59 64 62 82

Total 729 100 100 100

56 I saw students destroy or mark-up school equipment or buildings 2010 2009 2008 2006 2004

Yes 294 40 44 48 45 21

No 433 60 56 52 55 79

Total 727 100 100 100

57 I saw students with tobacco on campus during the school day 2010 2009 2008 2006 2004

Yes 279 39 40 38 49 35

No 444 61 60 62 51 65

Total 723 100 100 100

58 I saw students using alcohol on campus during the school day 2010 2009 2008 2006 2004

Yes 206 28 34 28

No 519 72 69 72

Total 725 100 100 100

2004-2010 Climate Survey Report Newberg High School NHS Page 9

59 I saw students using drugs on campus during the school day 2010 2009 2008 2006 2004

Yes 215 30 32 30 No 513 70 68 70

Total 728 100 100 100

60 I saw students using drugs or alcohol at school-related activities after school

2010 2009 2008 2006 2004

Yes 226 31 35 30 34 18

No 500 69 65 70 65 82

Total 726 100 100 100

61 I saw students using drugs or alcohol at school-related athletic events after school

2010 2009 2008 2006 2004

Yes 198 28 31 27 37 27

No 520 72 69 73 63 73

Total 718 100 100 100

62 In your opinion what is the single most serious problem at Newberg High School

2010 2009 2008 2006 2004

theft 81 11 12 11 10 5

intimidation 40 6 8 5 4 6

sexual harassment 30 4 6 3 1 4

vandalism 61 9 2 4 4 3

defiance of authority 104 15 14 17 11 17

drug use 181 26 23 21 34 30

use of illegal performance enhancing drugs 12 2 2 1 2 1

gangs 12 2 4 4 3 1

tobacco use 28 4 4 2 2 2

racial harassment 28 4 6 6 4 4

drug sales 13 2 3 4 7 4

alcohol use 33 5 3 6 4 6

Other Please Specify 82 12 12 17 14 16

Total 705 100 100 100

63 If you believe drug use is a problem at NHS in your opinion what is the most widely-used drug at Newberg High School

2010 2009 2008 2006 2004

alcohol 191 32 33 36

marijuana 447 74 67 60

tobacco 151 25 31 23

inhalents 51 8 6 7

prescription drugs (oxycotin vicodin etc) 91 15 17 27

cocaine 62 10 9 7

amphetamines (including meth) 41 7 7 8

Other Please Specify 63 10 8 12

2004-2010 Climate Survey Report Newberg High School NHS Page 10

AVision for NHS 2003 Gates Grant Application

Our school vision of student learning is directly linked to core principles about teaching and learning

1 First we believe all students can learn regardless of their circumstances

2 Teachers and students alike have a desire to learn and both must be supported and encouraged to make connections in school

3 We believe in the concept of catalyst teaching and learning Teachers become catalysts for student learning by actively engaging students in the process of discovery showing students new ways of thinking and sparking new connections with both the material and targeted skills

4 We believe that students need to master essential skills as they expand their knowledge and experience

5 We believe that students learn better when their learning is personalized Students who make connections with significant adults in their lives are more successful as learners

6 We believe that students should have the opportunity to apply their knowledge in a meaningful way outside of the structures of traditional disciplines or content areas

7 We believe that all students can meet high performance standards if they are supported encouraged and have choice in their learning

8 We believe that every student has unique fits talents and interests and it is our job to cultivate them

9 We believe that excellence is achievable in acommunity of learners

Small School Goals and Outcomes 2003middot2010

GOALS School must emphasize two goals personalization-students must be known well and high expectations-- students must know that their teachers will hold them to high standards These goals must create equity by applying them to all students

Goal 1 Substantially increase students readiness for postsecondary education Goal 2 Improve teacher practice in every single class throughout the school Goal 3 Create five autonomous small schools with distinct identities

OUTCOMES o Teaching is rigorous and intellectually vibrant Student achievement is the top priority

o Essential skills are clearly identified supported and consistently taught

o Teachers have high expectations of all students and the skills necessary to support these high expectations

o Advisories and classes support student and adult connections

o Diversity is valued and encouraged Students parents and our community share their experiences in asafe environment

o Student learning and needs drive all instructional and organizational decisions

NEWBERG SCHOOL DISTRICT 29J AGENDA shy November 8 2010

Item Community Growth and Enrollment Information XXXX

Originator Claudia Stewart Coordinator of Communications and Community Relations

Presenter Claudia Stewart

Topic Summary Claudia will update the Board about community growth and enrollment

Information

NEWBERG SCHOOL DISTRICT 29J AGENDA shy November 8 2010

Item

Originator

Presenter

Resolution 2011-03 Appropriation Revision

Nathan Roedel Director of Finance and Operations

Nathan Roedel Director of Finance and Operations

Action XXXX

Topic Summary Appropriation Revision for Fiscal Year 2008-09

Background Information

The Board of Directors adopted the budget for Fiscal Year 2010-11 at the June 28 2010 School Board Meeting

An appropriation revision increasing the Fiduciary Early Retirement Fund in the amount of $10000 is necessary

Original Budget Appropriation $179165

Revised Budget Appropriation $189165

Superintendents Recommendation Move that the Newberg School District Board of Directors approve Resolution 2011 03 to revise appropriations in the Early Retirement Fund for 2010-11 fiscal year by title only

Newberg School District Resolution 2011middot03

Making Appropriations

BE IT RESOLVED that the appropriation amounts for the fiscal year beginning July 1 2010 and for the purposes shown below are hereby revised

Fiduciary Fund

Early Retirement +10000

The above resolution statement was approved and declared adopted on this 8th day of November 2010

Dr Paula A Radich Clerk Melinda Van Bossuyt Chair

NEWBERG SCHOOL DISTRICT 29J AGENDA shy November 8 2010

Item

Originator

Presenter

Cancel November 22 2010 Board Meeting

Toni Wyss Board Secretary

Dr Paula A Radich Superintendent

Action XXXX

Topic Summary Cancel the November 222010 Board Meeting

Superintendents Recommendation Move that the Newberg School District Board of Directors cancel the November 222010 Board Meeting

NEWBERG SCHOOL DISTRICT 29J AGENDA shy November 082010

Item

Originator

Presenter

Request for Proposals for Architectural and Engineering Services

Nathan Roedel Director of Finance and Operations

Nathan Rodel Director of Finance and Operations

Action XXXX

Topic Summary Following the recommendations of the Districts Facilities Task Force the Board will seek proposals regarding acost analysis of those recommendations

Background Information In the fall of 2010 a citizen Facilities Task Force examined current and projected enrollment and facility capacity and made recommendations for future needs The task force reported that the Newberg Public Schools required additional space for future growth The report also stated that schools were in need of repair including roofs heating and ventilating systems The goals are as follows

o Accommodate enrollment growth-now and in the future o Maintain the communitys investment in schools through major maintenance o Increase safety and security at school sites o Purchase property for future schools at todays market rates

Since the completion of projects for the 2002 bond measure the district has maintained its facilities with a minimal expenditure of funds The 1993 bond issue retires in 2011 thereby providing the district a window to determine whether to consider afuture bond measure

For the Board of Directors to adequately plan for future facility needs an updated analysis of enrollment trends educational athletic and activity programs needs and recommendations concerning facility and maintenance costs is required

Superintendents Recommendation Move that the Newberg School District Board of Directors approve the Request for Proposals for Architectural and Engineering Services as presented

Newberg School District 29J Request For Proposals

Architectural and Engineering Services

1 Introduction Newberg School District (hereafter referred to as the District) seeks architectural and engineering proposals regarding the design and construction addition and renovation of the Districts 12 physical facilities The District intends to execute a written agreement with an architectural firm to provide preliminary architectural and engineering cost estimates for a potential construction bond

The Districfs selection process shall consist of the Districts review and analysis of the proposers response to this request for proposal

2 Scope of Services Provide preliminary architectural and engineering estimates for the following projects as recommended by the Districts Facilities Task Force

New Middle Alternative Welcome Center School 1 Build new school that incorporates Transitions and CYFS programs

Include new kitchen and one or more cafeterias Remove modulars at MV ampCV DistrictmiddotWide

2 Resurface parking areas as needed (Pave service road behind NHS) 3 Repair sidewalks as needed 4 Upgrade Phone System 5 Lock Down System (school accessibility) 6 Replace carpets with hard flooring (CVMS DD AC NHS Caftall Center) 7 Security System ampCamera Evaluation (JA MVMS NHS) 8 Replace GCMs with UNCs 9 Replace Gym Lighting - T-5s - (Senate Bill 1149)

111 Install a refrigeration monitoring system

Administrative Servicesmiddot District Office 10 Modify Server Room - fire protection system 11 Additional Parking

Replace Existing Furnaces as Required 108 Build a new server room

pl

Antonia Crater Elementary School

12 New intercom system 13 Add storage - outside behind Gym

Dundee Elementary School 14 Combine two services and replace old panel equipment and wiring 15 New roof on 5th street classrooms 16 Modify and relocate health room 17 Replace gym air handler 18 Replace single pane windows where they occur

Edwards Elementary School 19 New intercom 20 Add parking lot lighting by crosswalk 21 Add speed bumps to parking in front 22 Improve conference room ventilation 23 New Roof 24 Modify built in gutter system 25 Replace Generator 26 Provide additional computer lab (expand into library space) 27 Replace Existing Fiber Ductwork as required

Ewing Young Elementary School 29 Old wiring (asbestos) and distribution panels

Joan Austin Elementary School 30 Fix Cafeteria floor covering and patch new floor 31 Replace fixed window between office and health room with slider

Mabel Rush Elementary School 32 Replace old AO Smith Boiler with new Aerco boiler and integrate into BMS control panel 33 Acoustic tiles in halls (Dual purpose with tack boards) 34 Tack boards in halls (Dual purpose with acoustic tiles in halls) 35 Add electrical outlets 36 Add back-up Generator

108 Design a new serving line for the cafeteria 109 Develop a larger Storage area for the cafeteria

Mountain View Middle School 37 Redesign bus drop off 38 Redesign student drop off and pick up 39 Redesign parking for staff 41 Adjustable shelving and ladder access for PE storage 42 Replace all windows with broken seals

p2

43 44 45 46 47 48 49 50 54 55 56 57 58 59 60

Newberg High School 61 62 63 64 65 66 67 68 69

103 104 105 106 107

Grout and seal kitchen and restroom floors Basketball court drainage (resurface) New Addressable Fire Alarm system Lockers replaced with half size lockers Additional gym or multipurpose room for PE Improved (enlarged) counseling space Increase size of conference room Add office space for speech therapist psychologist behavior amp autism specialists and testing Sound proofing at principals offices Motion detectors (lighting) Add preheat coil to AHU 1 Replace defective VAVcontrollers Replace boiler Add separate hot water source for kitchen Install ducted returns from classroom pods

Modify Server Room fire protection system Upgrade HVAC system for gym Re-design gas shut-off valves in science rooms Modify internal zone return ducting in buildings A B C D E Fand G Redesign old woodshop area for classrooms Move Book Room Replace original hot water heating system in Gym with two high efficiency heaters Provide office space for Blue School that is not separated from the school Add improved entry to NHS (monument lighting landscaping etc) Expand the Great Expectations area-possibly moving a wall into J107 Expand and complete the pantry and expansion of culinary arts area to include acafe Redesign remainder of welding area to support the long-term growth of PCCCommunity classes Redesign Wurrain Theater to include another music classroomrecording studio Convert the former woodshop into a technology center

NHS Athletics Stadium Complex Track

70 New sub-grade improvements and surface for Track 71 Timing Equipment 72 Two Long Jump Pits and add high jump mats by scoreboard

Football Field 73 Artificial Turf

Grandstand 75 Concessions 76 Locker Rooms and Restrooms 77 Storage 78 New Visitor Bleacher

Tennis Courts

p3

(J ltnltgt U I

79 Two additional courts plus electrical circuits 80 Additional Electrical Circuits

Baseball 81 Finish Lights 82 Batting Cage 83 Replace bleachers varsity and JV fields 84 Press Box ampConcessions 85 JV Scoreboard (move to different location or new one)

Softball 86 Netting to protect spectators 87 Batting Cage

Wrestling 88 Replace carpet in Caffall Center with Mondo 89 Industrial washerdryer 90 Lockers in weight room 91 Replace closed off restroom 92 Team Room

McGrath Gym 93 Replace heaters 94 Renovate locker storage and team rooms 95 Move east side curtain to west side 96 Add athletic training room large enough for two tubs and office

Alternative High School Construct a replacement facility for the current Alternative High School building

Physical Plant 97 Install fire sprinkler system 98 Roof exhaust (Grounds Dept) 99 New gutters on storage building

100 New lighting in storage building 101 Insulate warehouses 102 New insulated doors and openers north building 110 Develop warehouse space for freezer

3 Selection Schedule bull Issue Request for Proposal November 9 2010 bull Project OrientationSite Visits (if necessary) TBD bull Receive Response to Request for Proposal 200 pm November 18 2010 bull Conduct Interviews Contact References (if applicable) TBD

The School District reserves the right to terminate suspend or modify the proposed school project at any time prior to executing the OwnerArchitect Form of Agreement In the event of such termination suspension or modification the School District shall have no obligation or liability to any firms preparing or submitting proposals for this RFP

p4

4 Target Dates The following dates are provided for planning purposes only

November 2011-Execute AE Agreement December 2011January 2012- BeginComplete preliminary design and build cost analysis

5 Instructions For Preparing Proposal Proposals shall be submitted in ten (10) copies to

Nathan Roedel Director of Finance and Operations Newberg School District 29J 714 E 6th Street Newberg OR 97132

In order to be considered proposals must be received by the School District no later than 200 pm November 18 2010

Proposals shall contain the information listed below and shall be tabbed as follows

Section 1 Organization Staffing and Qualifications 1) Provide a team organization chart depicting team members Include names titles and specific

responsibilities of team members

a) Through narrative discussion show reason why this firm believes it is especially qualified to undertake this project Discuss any unique qualifications that this firm possesses which would be of a benefit to the School District in the execution of this project

Section 2 Understanding of the Construction Program The Architect shall in a clear concise manner state hisher understanding of the project and program and the role of the Architect in the Pre-Desjgn Phase

The Architect shall provide information regarding their knowledge of the school districts facilities

Section 3 Other Information 1) The Architect shall indicate whether as a single entity or as a member of ajoint venture the firm has been the

subject of any litigation through the discharge of its professional services If so provide a detailed description of the litjgants the subject matter and the disposition of the arbitration or lawsuit

2) The Architect shall provide three (3) or more references of projects within similar industry performed in the previous five (5) years to be contact by the School District

Section 4 Fee Proposal 1) The fee proposal shall include all compensation and other payments due the Architect (eg manpower

overhead profit direct costs etc) in the performance of the scope of this RFP

2) The fee proposal for the project shall include costs associated with the Pre-Design Phase

3) For the pre-design phase show a) The proposed staff man hours anticipated for each discipline and individual total man hours and

estimated total labor and indirect costs

Proposal Evaluation Proposals received will be evaluated on the following criteria

a) Completeness of the submission (PassFail) b) Outcome of Reference Calling (20)

p5

V)i7I I

c) Vendors described knowledge of schools and school district construction (20) d) Vendors described knowledge of Newberg Public Schools buildings and Infrastructure (60)

For a Vendor to receive the full percentage available for each criterion listed district administration (at least six (6) administrators) will rank responses in each area on a scale of 1 (least meets) to 10 (absolutely meets) in regards to the perceived validity of statements contained in the RFP as they relate to the above concepts

p6

~ 12

NEWBERG SCHOOL DISTRICT 29J AGENDA - November 82010

Item Items for Future Agendas Information XXXX

Presenter Board Chair

Topic Summary Attached is the calendar for future Board agenda items

December 13 20tO No Second Meetin

bull Superintendent Evaluation Timeline bull Preliminary 2011middot12 School Calendar bull Special Programs Update bull Budget Calendar and Process 2011middot12 bull Budget Status Report bull Monthly Financial Report - Consent Agenda bull Visioning bull OETC Copier Contract bull Audit Report for 2009-10 with Auditors

Executive Session

Janua 24 2011Janua 102011

bull Proclamation Board Appreciation Month bull New Course Proposals bull Policies

Executive Session

bull Appropriation Transfer Resolution

Executive Session

bull Board Appreciation bull Student Recognition bull Quarterly Financial Report bull Accept Audit for 2009-10 bull Essential Skills bull Division 22 Standards

Executive Session

February 28 2011

630 Executive Session - Exempt Records

bull Student Recognition bull Monthly Financial Report - Consent Agenda

bull Licensed Teacher Contract Renewal bull Temporary Teacher Contracts bull Administrator Contract Renewal bull Superintendent Evaluation bull Superintendent Contract Renewal bull Proclamation-Classified Employee Appreciation Week

(March 7-10) Executive Session

March 28 2011 March 142011

bull Monthly Financial Report Consent Agendabull

Executive Session Executive Session

April 112011

Executive Session

May 092011

bull Establish Meal Prices 2011-12

bull Establish District Fees 2011-12

bull Establish Board Calendar 2011-12 bull WESD Board ElectIon

April 25 2011

bull Prociamation-Teacher Appreciation Week bull Quarterly Financial Report bull Rights and Responsibilities Handbook

Executive Session

May 23 2011

bull Monthly Financial Report - Consent Agenda bull District Fees bull Final 2011-12 School Calendar

Appoint Student Representatives to the Board bull Appropriation Transfer - Resolution

Executive SessionExecutive Session

June 27 2011June 13 2011

bull Resolution 2011- Adopting the Budget Making Appropriations and Imposing and Categorizing Taxes

bull Establish Substitute Teacher Pay Rate 2011-12 bull

Executive Session

bull Monthly Financial Report shybull bull Appropriation Transfer

Executive Session

Consent Agenda

  • Agenda
  • Oath of Office
  • MVMS Student Presentation
  • Consent Agenda
  • Minutes
  • Donation
  • Small Schools Update
  • Community Growth and Enrollment
  • Resolution 2011-03 Appropriation Revision
  • Cancel November 22 2010 Board Meeting
  • RFP Architectural and Engineering Services
  • Future Agendas
Page 4: NEWBERG SCHOOL DISTRICT 29J BOARD OF DIRECTORS … · Topic Summary: Deona Twenge was appointed Board Representative to Zone 1 at the October 25, 2010 Special Board Meeting to fulfill

X OLD BUSINESS A Community Growth and Enrollment Claudia Stewart

Coordinator of Communications and Community Relations

B Resolution 2011 03 Appropriation Revision Nathan Roedel Director of Finance and Operations

XI NEW BUSINESS A Cancel November 22 2010 Board Meeting Dr Paula A Radich Superintendent B RFP Architectural Services Nathan Roedel Director of Finance and Operations

XII ITEMS FOR FUTURE AGENDA Board Members

XIII EXECUTIVE SESSION

Directors may desire to enter executive session to discuss matters under authority of Oregon Revised Statutes 192660(1) and 192660(2)

(a) Employment (b) Dismissal or DiSCipline of Employees or Public Officers

(d) Labor Negotiations (e) Real Property Transactions m Exempt Records (h) Litigation or Litigation Likely to be Filed (i) Evaluation of Superintendent or Other Staff Member

NOTE Purpose(s) of executive session of one is to be held is designated by an asterisk before the appropriate category

XIV ADJOURNMENT The next regular meeting of the Board of Directors of the Newberg School District is scheduled for December 13 2010 at 700 pm in the Newberg District Office 714 East Sixth Street Newberg OR 97132

NEWBERG SCHOOL DISTRICT 29 AGENDA I November 82010

Item Oath of Office Action XXXX

Originator

Presenter

Toni Wyss Board Secretary

Board Chair Van Bossuyt

Topic Summary Deona Twenge was appointed Board Representative to Zone 1 at the October 25 2010 Special Board Meeting to fulfill the unexpired term of Steve Cathers through June 30 2011

Oath of Office

I ___________ do solemnly affirm that I will support the Constitution and laws of the

United States and the State of Oregon and will discharge the duties of the office of School Board Member to the

best of my ability

Action The only action required is the administration of the oath of office by Board Chair Van Bossuyt

NEWBERG SCHOOL DISTRICT 29J AGENDA - November 8 2010

Item Mountain View Middle School Student Presentations Presentation XXXX

Originator Tom Willing Language Arts and Social Studies Teacher Andy Byerley Math Teacher

Presenters John Seegobin Jaelynn Cloepfil Kendelynn Thomas Megan Creighton Jordon Johns Abigale Mortensen Quinton Read

Topic Summary Mountain View Middle School Featured Student Activities

Background Information

The Mountain View Middle School teams presentation covers three areas of student study and activity 1 student use of technology 2 an urban planning and design unit in collaboration with the City of Newberg Planning Division and 3 four works of creative and expressive writing Attending teachers are Andy Byerley MVMS Math and Science Teacher Tom Willing and Heather Bryant MVMS Language Arts and Social Studies Teachers

Presentation

NEWBERG SCHOOL DISTRICT 29J AGENDA - November 8 2010

Item

Originator

Consent Agenda Items

Toni Wyss Board Secretary

Action XXXX

Consent Agenda Recommendations

A Minutes 1 Approve the Minutes of the Special Board Meeting of October 25 2010 2 Approve the Minutes of the Regular Board Meeting of October 252010

B Donation Plants from Aspen Creek Landscaping

Superintendents Recommendation Move that the Newberg School District Board of Directors approve the consent agenda as presented

NEWBERG SCHOOL DISTRICT 29J Special Session 630 pm

Newberg School District Board Room October 252010

A duly called and noticed Special Session of the Board of Directors of Newberg School District 29J was called to order by Board Chair Melinda Van Bossuyt at 635 pm on Monday October 11 2010 in the Newberg School District Board Room

PRESENT

ABSENT

CAll TO ORDER

ADJOURNMENT

ATTEST Superintendent-Clerk

Board Chair Melinda Van Bossuyt Directors Mitsi Vondrachek Mark Ankeny Debbie Hawblitzel and Todd Thomas

Director Jim Chogyoji

Present in addition to Board members was Newberg Graphic reporter Laurent Bonczijk

Board Chair Van Bossuyt called the special session to order at 635 pm

Interview for Board of Director Zone 1 At the September 27 2010 Board meeting the Board appointed Kendall delancelotti to the position of Board representative to Zone 1 however it was announced at the October 11 2010 Board meeting delancelotti declined the appointment

The Board interviewed patron Deana Twenge for the position of Director for Zone 1

MOTION Director Ankeny moved that the Newberg School District Board of Directors appoint Deana Twenge as the Board representative to Zone 1 to fulfill the unexpired term through June 30 2011 motion was seconded and approved unanimously

No further matters appearing to come before the Board there was agreement for adjournment at 656 pm

Toni Wyss Board Secretary

APPROVED Board Chair

NEWBERG SCHOOL DISTRICT 29J Regular Board Meeting 700 pm

Newberg School District Board Room October 252010

A duly called and noticed Regular Board Meeting of the Board of Directors of Newberg School District 29J was called to order by Board Chair Melinda Van Bossuyt at 704 pm on Monday October 11 2010 in the Newberg School District Board Room

PRESENT Board Chair Melinda Van Bossuyt Directors Mitsi Vondrachek Mark Ankeny Debbie Hawblitzel and Todd Thomas

ABSENT Director Jim Chogyoji

Present in addition to Board members were Superintendent Paula A Radich Student Representative to the Board Cristian Cosgrove staff and Newberg Graphic reporter Laurent Bonczijk Also present was newly appointed Director Deona Twenge

CALL TO ORDER Board Chair Van Bossuyt called the meeting to order at 704 pm

FLAG SALUTE The Pledge of Allegiance was led by Edwards Elementary School student Ky Schaad

REVIEW AGENDA Deleted from the agenda was item VIII A Newberg High School Piano Sale Partnership Nathan Roedel Director of Finance and Operations determined this item did not require Board action

Added to the agenda was item IV Essential Schools Fall Forum Trip

B Student Trip Request Coalition of

STUDENT PRESENTArlONS Edwards Elementary Keely Clock Edwards Teacher and two students Ky Schaad and Briar Angell shared posters they made that helped other students learn school rules

Student Trip Request Coalition of Essential Schools Fall Forum Trip Green School Principal Karen Pugsley and Newberg High School Teacher Drea Ferguson and students Lauren Haney Kirsten Kirby and Kaitlyn Ebora requested permission to travel to San Francisco Califomia from November 11shy13 2010 to facilitate a workshop at the Coalition of Essential Schools annual fall forum Motion Director Thomas moved that the Newberg School District Board of Directors approve out-of-state travel for three students and two adults to travel to the 2010 Coalition of Essential Schools annual Fall Forum in San Francisco California from November 11-13 2010 motion was seconded and approved unanimously

October 25 2010

COMMENTSQUESTIONS FROM PATRONS

CONSENT AGENDA

COMMUNICATIONS CORRESPONDENCE INTRODUCTIONS

REPORTS

There were no comments

MOTION Director Hawblitzel moved that the Newberg School District Board of Directors approve the consent agenda as presented motion was seconded and approved unanimously The Board approved the minutes of the Regular Board Meeting of October 112010 and accepted donations of ababy grand piano from patron Judi Worrall to Mountain View Middle School and miscellaneous metals materials from Climax Portable Machine Tools Inc donated to Newberg High School

Superintendent Comments None

Board Member Comments Melinda Van Bossuyt introduced Deona Twenge newly appointed Director for Board Zone 1

Facilities Task Force Report Paul Frankenburger Facilities Task Force Chairman and former school district facilities director presented a report from the Facilities Task Force The Task Force was approved by the Board of Directors in February 2010 to examine the Districts current and future facility needs for the next ten years Committee members examined anticipated educational activity and athletic program needs the present condition of District schools and anticipated enrollment growth

The Task Force proposed a series of recommendations that addressed facility needs over the next decade Topping the list was a proposed new middle school to alleviate crowded conditions in Chehalem Valley and MOLintain View Middle Schools Major maintenance items such as roof boiler and flooring replacements electrical upgrades and modifications for greater energy efficiencies were also recommended by the Facilities Task Force

Although the current economy may not be optimal for passing a bond to fund facility needs the Committee asked the Board to give serious consideration to funding the recommendations for the following reasons

bull Address safety issues and protect the communitys investment in schools bull Build evenly to avoid having to fund a 20 year accumulation of building

needs bull Take advantage of current low interest rates bull Increase energy efficiency to reduce utility costs bull Redevelop the Newberg High School track and performance field to

withstand the pressure of additional use as enrollment grows and bull Accommodate community growth and increased enrollment in the next

decade

October 25 2010

NEW BUSINESS

OLD BUSINESS

ITEMS FOR FUTURE

EXECUTIVE SESSION

ADJOURNMENT

ATTEST Superintendent-Clerk

Quarterly Financial Report Nathan Roedel Director of Finance and Operations presented The projected ending fund balance for the General Fund is $706480 The beginning fund balance is $1927444 total projected revenue is $40159431 and total projected expenses are $39452951 MOTION Director Hawblitzel moved that the Newberg School District Board of Directors approve the quarterly financial report for the quarter ending September 302011 motion was seconded and approved unanimously

None

bull None were added

The Board convened Executive Session at 859 pm according to ORS192660(1)(d) Labor Negotiations

No further matters appearing to come before the Board there was agreement for adjournment at 922 pm

Toni Wyss Board Secretary

APPROVED Board Chair

October 252010

NEWBERG SCHOOL DISTRICT 29J AGENDA shy November 8 2010

Item

Originator

Donation Plants from Aspen Creek Landscaping

Nathan Roedel Director of Finance and Operations

ConsentAgendaXXXX

Topic Summary Accept plant donation from Aspen Creek Landscaping

Background Information

Aspen Creek Landscaping donated miscellaneous plants to the Newberg High School Greenhouse

Consent Agenda

NEWBERG SCHOOL DISTRICT 29J AGENDA - November 8 2010

Item Small Schools Update Information XXXX

Originator Doug Geygan Smaller Leaming Communities Project Director

Presenter Small School Principals Carol Campbell Filip Hristic Dan Malone and Karen Pugsley and SLC Project Director Doug Geygan

Background Information

Newberg High School Small Principals and the Smaller Learning Communities Project Director will review the progress of Small Schools at Newberg High School Principals will share OAKS College Clearinghouse and student climate survey data

Information

900 800 700 600 500 400 300 200 100 00

---- shy

Data Source ODE State Report Card ~ Includes ONLY sophomores who are counted at the buifding lewl spending at least 40 or their day in regular education This typically represents 97-98 of the class

Year to Year Peliormance - OAKS Scores Math

0 NHS vs State (l) 800i 715 ro 700 S 600 l-oc (II 500(11-0-o(l)l (II 400 CJ() gtlt 300Ow (l) 200 Cl J9 100 c (II 001 (l) 0shy

Dala Source

L

580

2005-2008

NHS I State

2006-2007 i 2007-2008

Srlll

I NHS

2008

State

-2009

)i

NHS State

I 2009-2010

YeHS ODE Slate Report Cam - Includes ONLY sophomores who are counted at the building lepoundl spending at least 40 of their day in regular education This typically

represents 97middot98 of the class bull Change in achicleuroment le-el standards

----_ ---shy

0 (l) 700i ro 600S l-o 500 c (II (l)-o-0 (l) 400 l (l) CJ 300() gtlt Ow 200 Cl 100J9 c (l) 001 (l) 0shy

Year to Year Peliormance - OAKS Scores Reading NSH vs State

~ 806

Year to Year Peliormance - OAKS Scores Writing NHS vs State

Data Souroe ODE State Report Card ~ Includes ONLY sophomores who are counted at the building lepoundl spertding at least 400 of their day in regufar education ThIs typically represents 97middot98 of (he class

bull S1ate PercenuaQeuros for these years not shown as lhev included CondiUonafly Met NHS data has Conditionally Met filtered out So percentaQeuros are compafiable ---------shy

0

Jl t (I)

C J t)

450 shy

400

350

300

250

200

150

100

50

00

of Students that Met or Exceeded in Reading Subgroup Sped

424

-shy ---shy --------shy

10-11 S t 11=]i)I Y ( lr-

Data Source ODE State Report Card - Includes ONLY sophomores who are counted at the building level spending at least 40 of their day in regular education This typically represents 97-98 of the class

i

04-05 05-06 06-07 07-08 08-09 09-10

Change in achievement level standards

of Students that Met or Exceeded in Math Subgroup SPed

400

350

Jl 300 I (I) 250

C J 200 t) 0 150

100

50

00

02-03 03-04 04-05 05-06 06-07 07-08 08-09 09-10 10-11

Data Source ODE State Report Card - Includes ONLY sophomores who are counted at the building level spending at least 40 of their day in regular education This typically represents 97-98 of the class

__ ___ ________GIltinpe in actl1~vementl~vellgttngarcls

--- --------------

of Students that Met or Exceeded in Writing Subgroup Sped

25 23 22

04-05 05-06 06-07 07-08 08-09 09-10 10-11

Sill i 1 Yell-S

Data Source ODE State Report Card - Includes ONLY sophomores who are counted at the building level spending at least 40 of their day in regular education This typically represents 97-98 of the class

of Students that Met or Exceeded in Reading Subgroup LEP

Jl I Cl C s

II) 0 ~ co

20

15

10

5

0

Jl I Cl

C s II) 0 ~

450

400

350 300 250

200

150

100

50

00 -~ -- shy I

04-05 05-06 06-07 07-08 08-09 09-10 10-11 r I] II 1 Y( 11

Data Source ODE State Report Card Includes ONLY sophomores who are counted at the building level spending alleasl40 of their day in regular education This typically represents 97-98 of the class

____C=ha=nge in achievement

of Students that Met or Exceeded in Math Subgroup LEP

500 458

02-03 03-04 04-05 05-06 06-07 07-08 08-09 09-10 10-11

Jl I Cl

C a II) 0 ~ 0

450 400

350 300

250 200

150 100

50 00

r 1 1 Ii j i Yi ~ 11 bull

Data Source DDE State Report Card Includes ONLY sophomores who are counted at the building level spending at least 40 of their day in regular education This typically represents 97-98 of the class

Ghanqein achi~ement III ~~I1(tar9s

of Students that Met or Exceeded in Writing Subgroup LEP

2425

20 l Q) 15C l

tJ) 10

0

0e 5

0

05-06 06-07 07-08 08-09 09-10 10-1104-05

I ) 1 middot1 I

Data Source ODE State Report Card - Includes ONLY sophomores who are counted at the building level spending at least 40 of their day in regular education This typically represents 97-98 of the

Data Source ODE State Report Card - Includes ONLY sophomores who are counted at the building level spending at least 40 of their day in regular education This typically represents 97-98 of the class

Change in achievement level standards

600

500 $ c 400 ()

C I 300

(J) - 0 200 ~ 100

00

of Students that Met or Exceeded in Reading Subgroup Hispanic

553

04-05 05-06 06-07 07 -08 08-09 09-10 10-11 ) II II i )1 Yl 11

of Students that Met or Exceeded in Math Subgroup Hispanic

700

ll c (i)

C s-en 0 ~ 0

500

400

300

200

100

00

02-03 03-04 04-05 05-06 06-07 07-08 08-09 09-10 10-11Sln111 I Y( 11

Data Source ODE State Report Card Includes ONLY sophomores who are counted at the building leel spending at least 40 of their day in regular education This typically represents 97-98 ofthe class

Change in achieement leel standards

Jl c Ql

C l

(J) 0

~

35

30

25

of Students that Met or Exceeded in Writing Subgroup Hispanic

20

10

5

0

04-05 05-06 06-07 07-08 08-09 09-10 10-11

Data Source ODE State Report Card - Includes ONLY sophomores who are counted at the building leeuro1 spending at least 40 of their day in regular education This typically represents 97-98 of the class

--

Percent of Students Enrolled in College the Fall Immediately Following Graduation From High School

100~1

90

80 I)

~ 70tIS J 0

60~ 537 50 S~ 4~ 4r 4 4~0 n

C OJ 40 Y lI-OJ

Q 30

20

10

0 2004 200S 2006 2007 2008 2009

Class

f+ All I~~~ti~~- middot-AVG--48~

J

9gt -I

Percent of Students EnroUed inColIege the FaU Immediately FoUowing Graduation From High Schoo~ by Institrutional Type

100

90

80 111 cu IU 70 s

C ns 60 Ishy

~ 51 53 0

so bull 48 bull

4i 47 bull ~

43 t cu v ~

ltIi D

40

30

37 --shy

35 35 38 ___ 31 _-----------_ 32 _---e----shy ------shy

20 16 14 14 _ _ - M - - ~ - bull __AI _ _ _ 12 11 M _ 15 --- ----- _- shy

10

o _-_- --200-4- ~----------~--~ --- ---~~~ -----~-~ --- -~ - ------ ~----- --- __---- 2005 2006 2007 2008 2009

Class

All Institutions Public Institutions Private Institutions AVe = 48

-~ 51- -C

Percent of Students Enrolled in College at Any Time During the First Year After High School

100

90

111 OJ fU = 0 ra 0shy~ Ilshy0 s lt11 V 0shy

ff

80

70

60

50

40

30

54 54bullbull 56 52bull

6

~ 51

20

10

o _ 2004 2005 2006 2007 2008 2009

Class

[+ All Instit~tions nAVG = 55I Q

~

Percent of Students Enrolled in College at Any Time During the First Two Years After High School

1

100 ~

90 j 80

I ell ltII 70tlSs

C tlS 60

0

-

SOl C ltII 40 i ~ ltII

Q 30 1 20j 10 ~

I

oj

61 61 60 63 ---S~ 5 bull

2004 2005 2006 2007 2008 2009

Class

(+Alll~l~ns AVc~601

o-~

bull bull bull

Percent of Students Enrolled in College the First Year After High School Who Returned for a

100

90en -cshy 800 shyc ClJ 70I (U

0 11 60 c (II 50a J Vl 40 shy0

30c ClJ u shyltII 20

Q

10

0

Second Year (Freshman to Sophomore Retention)

89

~9 82 85bull 82

-

2004 2005 2006 2007 2008

Class

freshman to Sophomore Retention AVe == 83

--~ --shyJ

Most Common Institutions of Initial Enrollment for All Classes - by Number of Students

1 PORTLAND COMMUNITY COLLEGE 2 OREGON STATE UNIVERSITY 3 CHEMEKETA COMMUNITY COLLEGE 4 GEORGE FOX UNIVERSITY S UNIVERSITY OF OREGON) MAIN CAMPUS 6 WESTERN OREGON UNIV ERSITY 7 PORTLAND STATE UNIVERSITY 8 CLACKAMAS COMMUNITY COLLEGE 9 LINFIELD COLLEGE 10 UNIVERSITY OF PORTLAND 11 PACIFIC UNIVERSITY 12 CENTRAL OREGON COMMUNITY COLLEGE 13 LINN-BENTON COMMUNITY COLLEGE 14 OREGON INSTITUTE OF TECHNOLOGY 15 SEATTLE UNIVERSITY 16 SOUTHERN OREGON UNIVERSITY 17 MT HOOD COMMUNITY COLLEGE 18 LANE COMMUNITY COLLEGE 19 WlLLAMETTE UNIVERSITY 20 AZUSA PACIFIC UNIVERSITY 21 BRIGHAM YOUNC UNIVERSITY 22 SEATTLE PACIFIC UNIVERSITY 23 THE EVERGREEN STATE COLLECE 24 BRIGHAM YOUNG UNIVERSITY - IDAHO FALLWINTER 25 BRIGHAM YOUNG UNIVERSITY -IDAHO AIINTERSPRING

2 9gt ~

131 d4

Newberg High School Student Survey 2004-2010 July 2010

6 Students are given the grades ABCD and F to show how well theyre doing in school Suppose your school was graded in the same way All things considered what grade would you give your small school ABCD or F

A 158

B 321

C 155

D 40

F 34

cant sayno opinion 60

Total 768

7 The majority of my high school courses will have value to me after graduation from Newberg High School

Agree 403

Disagree 149

Not sure 215

Total 767

8 It is easy to be involved in student activities athletics or leadership at Newberg High School

Agree 491

Disagree 130

Not Sure 144

Total 765

9 Students in my small school have school spirit

Agree 334

Disagree 239

Not sure 191

Total 764

10 Teachers and staff in my small school have school spirit

Agree 465

Disagree 133

Not sure 166

Total 764

11 Compared to last year there is more school spirit

Agree 235

Disagree 191

Not sure 338

Total 764

2004-2010

2010

21

42

20

5

4

8

100

2010

53

19

28

100

2010

64

17

19

100

2010

44

31

25

100

2010

61

17

22

100

2010

31

25

44

100

2009

23

39

20

6

6

6

100

2009

53

22

25

100

2009

62

18

20

100

2009

35

41

24

100

2009

62

18

20

100

2009

29

27

43

100

2008 2006 2004

16 5 8

34 34 37

25 40 34

10 14 10

7 3 6

8 3 6

100

2008 2006 2004

48 55 59

25 16 16

27 29 25

100

2008 2006 2004

56 53 60

27 20 19

17 26 21

100

2008 2006 2004

29 29 32

48 53 37

23 19 31

100

2008 2006 2004

54 39 49

26 28 20

20 33 31

100

2008 2006 2004

20

39

41

100

Climate Survey Report Newberg High School NHS Page 1

1 Jy

121 enjoy coming to school

Agree

Disagree

Not sure

Most of the time

Some of the time

Rarelynever

no opinion

367

237

162

766

2010

48

31

21

100

2009

45

37

18

2008

39

38

24

2006

24

53

21

2

2004

34

46

19

1

13 The adults at this school listen to you

Agree

Disagree

Not sure

406

210

150

2010

53

27

20

2009

55

25

20

2008

42

36

22

2006 2004

Total 766 100 100 100

14 Changes at school are clearly communicated to me

Agree

Disagree

Not sure

Total

195

361

208

764

2010

26

47

27

100

2009

32

47

21

100

2008

17

64

18

100

2006 2004

15 I have an opportunity to be involved In the development of Small Schools Agree 243

Di~agree 293

Not sure 227

Total 763

2010

32

38

30

100

2009

40

36

24

100

2008

28

51

21

100

2006 2004

16 Overall student discipline and behavior is not a problem at Newberg High School

Agree 213

Disagree 351

Not sure 202

Total 766

2010

28

46

26

100

2009

30

39

31

100

2008

23

53

24

100

2006

26

50

24

2004

40

33

27

18 When students have an emergency at school someone is there to help 2010 2009 2008 2006 2004

Agree 546 72 70 62 48 54

Not sure 149 20 19 25 41 34

Total 755 100 100 100

2004-2010 Climate Survey Report Newberg High School NHS Page 2

19 Campus supervision is adequate before and after school during lunch and between classes

gree 440

Disagree 172

Not sure 140

Total 752

2010

59 23

19

100 ~

2009

58

24

18

100

2008

55

26

19

100

2006

49

28

23

2004

58

18

24

20 Compared to last year student behavior on the school bus is better this year Agree 164

Disagree 133

Not sure 451

Total 748

2010

22

18

60

100

2009

23

18

58

100

2008

15

21

65

100

2006 2004

21 My teachers are concerned about me

Agree

Disagree

Not sure

Total

353

203

197

753

2010

47

27

26

100

2009

54

21

25

100

2008

42

30

29

100

2006

45

17

37

2004

40

19

41

22 Strangers do not come and go on the NHS campus easily

Agree 359

Disagree 179

Not sure 214

Total 752

2010

48

24

28

100

2009

39

29

32

100

2008

38

29

33

100

2006

34

25

42

2004

36

24

40

23 School rules and student rights and responsibilities are clear and students know what they are Agree 412

Disagree 190

Not sure 145

Total 747

2010

55

25

19

100

2009

57

23

20

100

2008

48

34

18

100

2006

44

29

27

2004

54

16

30

24 People trust and respect each other in my small school

Agree Disagree Not sure

Total

291 269 189

749

2010

39 36 25

100

2009

37 40 22

100

2008

29 49 22

100

2006

11 61 28

2004

19 49 33

25 Students in different ethnic groups in my small school are respected

Agree 385

Disagree 167

Not sure 202

Total 754

2010

51

22

27

100

2009

47

25

28 100

2008

39

34

27

100

2006

18

57

25

2004

22

44

34

2004-2010 Climate Survey Report Newberg High School NHS Page 3

lkaLj 26 Teachers in my small school take action when they see rules being broken

2010 2009 2008 2006 2004

Agree Disagree

442 164

59 22010

61 middot21

56 24middot

48 2100

47 28

Not sure 146 19 18 20 31 25

Total 752 100 100 100

27 Coaches at Newberg High School take action when they see rules being broken

2010 2009 2008 2006 2004

Agree 396 53 56 52 44 44

Disa~~e 101 13 13 15 12 13

Not sure 254 34 31 33 44 44 Total 751 100 100 100

pound0 ItcUCI3 I Illy ~lildl1 toIUUI tUW YlIIICII

students in their class are under the influence of 2010 2009 2008 2006 2004 __ ___ 1__ _1

Agree 204 27 26 17 16 20

Disagree 314 42 39 48 47 40

Not sure 235 31 35 35 38 40

Total 753 100 100 100

L~ yUcn llt) elL cwnn~ nlWIl vvllUVI IJlUVV WIICII

students are under the Influence of drugs or 2010 2009 2008 2006 2004 __ _1

Agree 258 34 35 29 28 29

Disagree 174 23 24 28 20 20

Not sure 322 43 42 43 52 51

Total 754 100 100 100

30 When students are disciplined for breaking rules they are treated equally regardless of

2010 2009 2008 2006 2004

Agree 418 56 54 46 45 47

Disagree 164 22 23 31 25 19

Not sure 167 22 23 22 30 35

Total 749 100 100 100

v I llV1 ILUU1ILgt tJClItIIt-ClLIII1j III Cl LIYun~ VI

athletics are disciplined for breaking rules they 2010 2009 2008 2006 2004 ___ amp___ _ _ bullbull _ 1bullbull

Agree 375 50 49 44 35 37

Disagree 155 21 22 28 20 27

Not sure 217 29 29 28 42 38

Total 747 100 100 100

32 When athletes are disciplined for breaking the rules they are held accountable

2010 2009 2008 2006 2004

Agree 377 50 54 52 49 42

Disagree 134 18 15 18 11 18

Not sure 242 32 30 30 39 40

Total 753 100 100 100

2004-2010 Climate Survey Report Newberg High School NHS Page 4

33 I feel safe at Newberg High School 2010 2009 2008 2006 2004

Agree 499 66 62 55 55 58 Disagree 118 16 18 22 18 14degic Not sure 134 18 21 23 28 28 Total 751 100 100 100

In your opinion are the following issues a problem on the Newberg High School campus

34 Vandalism including graffiti 2010 2009 2008 2006 2004

No problem 197 27 27 21 16 32

Small problem 449 61 62 66 71 61

Serious roblem 90 12 11 13 13 7

Total 736 100 100 100

35 Gangs 2010 2009 2008 2006 2004

No problem 362 49 40 25 28 56

Small problem 326 44 46 56 58 36

Serious problem 48 7 13 19 14 9

Total 736 100 100 100

36 Alcohol use 2010 2009 2008 2006 2004

No problem 225 31 27 25 20 23

Small problem 347 47 46 40 44 48

Serious problem 163 22 26 35 36 29

Total 735 100 100 100

37 If alcohol use is a problem at school where does it happen

2010 2009 2008 2006 2004

hallways 112 20 25 26 17 17

commonscafeteria 130 23 25 28 18 17

parking Iot 297 52 54 58 57 47

classroom 73 13 18 20 12 14

locker areas in hallways 98 17 22 23

PE locker area 88 15 21 23

athletic fields 150 26

gyms 70 12

restrooms 270 48 46 54 51 36

bus stop 136 24 32 31 23 18

on the bus 132 23 29 30 23 21

walkipllI to or from school 290 51 52 53 48 41

athletic sports practices 13 17 9 11

sports events 30 38 43 39

school-sponsored activities or trips 24 26

Other Please Specify 202 36 30 41 43 42

2004-2010 Climate Survey Report Newberg High School NHS Page 5

I if ~y

38 If alcohol use at school is a problem when does it happen

2010 2009 2008 2006 2004

before school 349 60

during advisory 125 22

between classes 165 28

during lunch 250 43

after school 404 70

at sporting events 175 30

at school-sponsored activities or trips 127 22

Other please specify 113 19

39 Tobacco use 2010 2009 2008 2006 2004

No problem 256 35 28 30 19 26

Small problem 325 45 52 46 49 48

Serious problem 145 20 19 25 32 26

Total 726 100 100 100

40 If tobacco use is a problem at school where does it happen

2010 2009 2008 2006 2004

hallways 57 11 21 19 12 9

commonscafeteria 51 10 15 18 7 8

parking lot 272 54 58 56 60 50

classroom 46 9 14 15 8 6

locker areas in hallwyas 54 11 14 17

PE locker area 57 11 16 21

athletic fields 145 29

gyms 54 11

bus stop 189 37 37 38 41 27

on the bus 164 32 20 21 11 12

walking to or from school 70 14 55 55 64 60

athletic sports practices 279 55 10 19 12 8

sports events 23 34 34 28

school-sponsored activities or trips 16 24

Other Please Specify 138 27 30 34 37 31

41 If tobacco use is a problem at school when does it happen 2010 2009 2008 2006 2004

before school 321 62

during advisory 147 29

between classes 164 32

during lunch 259 50

after school 360 70

at sportinj events 142 28

at school~sponsored activities or trips 104 20

Other please specify 102 20

42 Drug use 2010 2009 2008 2006 2004

No problem 154 21 23 18 10 19

Small problem 304 42 44 38 33 39

Serious problem 260 36 33 43 57 42

Total 718 100 100 100

2004-2010 Climate Survey Report Newberg High School NHS Page 6

~ t~l

43 If drug use is a problem at school where does it happen

2010 2009 2008 2006 2004

hallways 109 19 26 32 24 16

commonscafeteria 96 17 25 27 18 16

parking Iot 293 52 55 55 61 49

classroom 83 15 18 22 13 11

Iocker areas in hallway 94 17 26 27

PE lockers 98 18 18 26

athletic fields 181 32

gyms 85 15

restrooms 288 52 47 56 64 47

bus stop 173 31 32 39 41 30

on the bus 130 23 25 28 29 26

walking to or from school 299 53 52 55 61 56

athletic sports practices 16 22 13 14

sports events 28 36 44 38

school-sponsored activities or trips 24 28

Other Please Specify 150 27 26 34 34 34

44 If drug use is a problem at school when does it happen

2010 2009 2008 2006 2004

before school 397 70 middotmiddotVmiddot

during advisory 196 35

between classes 214 38

during lunch 292 52

after school 370 65

at sporting events 158 28

at school-sponsored activities or trips 117 21

Otherplease specify 97 17

45 Drug selling 2010 2009 2008 2006 2004

No problem 313 44 39 34 20 35

Small problem 290 41 39 42 42 42

Serious problem 108 15 22 25 38 23

Total 711 100 100 100

46 If drug selling is a problem at school where does it happen 2010 2009 2008 2006 2004

hallways 166 39 46 49 50 40

commonscafeteria 125 29 37 42 43 33

parking Iot 231 54 53 61 64 54

classroom 92 22 25 30 27 25

locker areas in hallways 124 29 33 40

PE lockers 110 26 27 35

athletic fields 122 29

gyms 105 25

restrooms 193 45 48 52 57 43

bus stoP 148 35 37 42 42 34

on the bus 139 33 36 42 40 35

walking to or from school 201 47 46 54 57 47

athletic sports practices 17 24 18 18

sports events 26 37 40 36

school-sponsored activities or trips 20 27

Other Please Specify 128 30 23 26 26 29

2004-2010 Climate Survey Report Newberg High School NHS Page 7

47 If drug selling is a problem at school when does it happen

before school

during advisory

between classes

during lunch

after school

at sporting events

263

138

180

197

280

132

2010

61

32

42

46

65

31

2009 2008 2006 2004

at school-sponsored activities or trips 116 27

Other please specify 117 27

48 Sexual harassment

No problem

Small problem

Serious problem

Total

317

323

88

728

2010

44

44

12

100

2009

40

45

15

100

2008

36

52

12

100

2006

34

52

13

2004

41

42

14

49 Racial harassment

No problem

Small problem

Serious problem

Total

252

367

112

731

2010

34

50

15

100

2009

32

52

16

100

2008

24

52

25

100

2006

22

56

22

2004

33

47

20

50 Bullying

No problem

Small problem

Serious problem

Total

201

390

138

729

2010

28

53

19

100

2009

26

56

18

100

2008

21

59

20

100

2006

15

61

24

2004

24

57

19

51 Fighting

No probl~m

Small problem

Serious problem

Total

15

71

15

101

2010

15

70

15

100

2009

27

60

13

100

2008

19 ~

62

19

100

2006

12

61

27

2004

24

62

15

To the best of your knowledge have you used any of these substances in the last 30 days

alcohol

Yes

No

2010 2009 2008

19

81

2006

25

75

2004

20

80

Total 100

tobacco

Yes

No

Total

2010 2009 2008

12

88

100

2006

13

87

2004

14

86

2004-2010 Climate Survey Report Newberg High School NHS Page 8

marijuana 2010 2009 2008 2006 2004 Yes 10 14 14 No 90 86 86 Total 100

illicit drugs 2010 2009 2008 2006 2004 Yes 8 8 3 No 92 92 97 Total 100

Which of these things happened to you DURING THE SCHOOL DAY OR AT A SCHOOL ACTIVITY since the beginning of the school year

52 I had something stolen at school 2010 2009 2008 2006 2004

Yes 291 40 42 39 35 18

No 439 60 58 61 65 82

Total 730 100 100 100

53 I saw a student with a weapon at school 2010 2009 2008 2006 2004

Yes 231 32 34 33 26 15

No 502 68 66 67 74 85 Total 733 100 100 100

54 I was picked on at school because of my ethnicity 2010 2009 2008 2006 2004

Yes 111 15 19 16 12 8 No 621 85 81 84 88 92

Total 732 100 100 100

55 I saw students steal from the library a classroom or the cafeteria 2010 2009 2008 2006 2004

Yes 248 34 41 36 38 18

No 481 66 59 64 62 82

Total 729 100 100 100

56 I saw students destroy or mark-up school equipment or buildings 2010 2009 2008 2006 2004

Yes 294 40 44 48 45 21

No 433 60 56 52 55 79

Total 727 100 100 100

57 I saw students with tobacco on campus during the school day 2010 2009 2008 2006 2004

Yes 279 39 40 38 49 35

No 444 61 60 62 51 65

Total 723 100 100 100

58 I saw students using alcohol on campus during the school day 2010 2009 2008 2006 2004

Yes 206 28 34 28

No 519 72 69 72

Total 725 100 100 100

2004-2010 Climate Survey Report Newberg High School NHS Page 9

59 I saw students using drugs on campus during the school day 2010 2009 2008 2006 2004

Yes 215 30 32 30 No 513 70 68 70

Total 728 100 100 100

60 I saw students using drugs or alcohol at school-related activities after school

2010 2009 2008 2006 2004

Yes 226 31 35 30 34 18

No 500 69 65 70 65 82

Total 726 100 100 100

61 I saw students using drugs or alcohol at school-related athletic events after school

2010 2009 2008 2006 2004

Yes 198 28 31 27 37 27

No 520 72 69 73 63 73

Total 718 100 100 100

62 In your opinion what is the single most serious problem at Newberg High School

2010 2009 2008 2006 2004

theft 81 11 12 11 10 5

intimidation 40 6 8 5 4 6

sexual harassment 30 4 6 3 1 4

vandalism 61 9 2 4 4 3

defiance of authority 104 15 14 17 11 17

drug use 181 26 23 21 34 30

use of illegal performance enhancing drugs 12 2 2 1 2 1

gangs 12 2 4 4 3 1

tobacco use 28 4 4 2 2 2

racial harassment 28 4 6 6 4 4

drug sales 13 2 3 4 7 4

alcohol use 33 5 3 6 4 6

Other Please Specify 82 12 12 17 14 16

Total 705 100 100 100

63 If you believe drug use is a problem at NHS in your opinion what is the most widely-used drug at Newberg High School

2010 2009 2008 2006 2004

alcohol 191 32 33 36

marijuana 447 74 67 60

tobacco 151 25 31 23

inhalents 51 8 6 7

prescription drugs (oxycotin vicodin etc) 91 15 17 27

cocaine 62 10 9 7

amphetamines (including meth) 41 7 7 8

Other Please Specify 63 10 8 12

2004-2010 Climate Survey Report Newberg High School NHS Page 10

AVision for NHS 2003 Gates Grant Application

Our school vision of student learning is directly linked to core principles about teaching and learning

1 First we believe all students can learn regardless of their circumstances

2 Teachers and students alike have a desire to learn and both must be supported and encouraged to make connections in school

3 We believe in the concept of catalyst teaching and learning Teachers become catalysts for student learning by actively engaging students in the process of discovery showing students new ways of thinking and sparking new connections with both the material and targeted skills

4 We believe that students need to master essential skills as they expand their knowledge and experience

5 We believe that students learn better when their learning is personalized Students who make connections with significant adults in their lives are more successful as learners

6 We believe that students should have the opportunity to apply their knowledge in a meaningful way outside of the structures of traditional disciplines or content areas

7 We believe that all students can meet high performance standards if they are supported encouraged and have choice in their learning

8 We believe that every student has unique fits talents and interests and it is our job to cultivate them

9 We believe that excellence is achievable in acommunity of learners

Small School Goals and Outcomes 2003middot2010

GOALS School must emphasize two goals personalization-students must be known well and high expectations-- students must know that their teachers will hold them to high standards These goals must create equity by applying them to all students

Goal 1 Substantially increase students readiness for postsecondary education Goal 2 Improve teacher practice in every single class throughout the school Goal 3 Create five autonomous small schools with distinct identities

OUTCOMES o Teaching is rigorous and intellectually vibrant Student achievement is the top priority

o Essential skills are clearly identified supported and consistently taught

o Teachers have high expectations of all students and the skills necessary to support these high expectations

o Advisories and classes support student and adult connections

o Diversity is valued and encouraged Students parents and our community share their experiences in asafe environment

o Student learning and needs drive all instructional and organizational decisions

NEWBERG SCHOOL DISTRICT 29J AGENDA shy November 8 2010

Item Community Growth and Enrollment Information XXXX

Originator Claudia Stewart Coordinator of Communications and Community Relations

Presenter Claudia Stewart

Topic Summary Claudia will update the Board about community growth and enrollment

Information

NEWBERG SCHOOL DISTRICT 29J AGENDA shy November 8 2010

Item

Originator

Presenter

Resolution 2011-03 Appropriation Revision

Nathan Roedel Director of Finance and Operations

Nathan Roedel Director of Finance and Operations

Action XXXX

Topic Summary Appropriation Revision for Fiscal Year 2008-09

Background Information

The Board of Directors adopted the budget for Fiscal Year 2010-11 at the June 28 2010 School Board Meeting

An appropriation revision increasing the Fiduciary Early Retirement Fund in the amount of $10000 is necessary

Original Budget Appropriation $179165

Revised Budget Appropriation $189165

Superintendents Recommendation Move that the Newberg School District Board of Directors approve Resolution 2011 03 to revise appropriations in the Early Retirement Fund for 2010-11 fiscal year by title only

Newberg School District Resolution 2011middot03

Making Appropriations

BE IT RESOLVED that the appropriation amounts for the fiscal year beginning July 1 2010 and for the purposes shown below are hereby revised

Fiduciary Fund

Early Retirement +10000

The above resolution statement was approved and declared adopted on this 8th day of November 2010

Dr Paula A Radich Clerk Melinda Van Bossuyt Chair

NEWBERG SCHOOL DISTRICT 29J AGENDA shy November 8 2010

Item

Originator

Presenter

Cancel November 22 2010 Board Meeting

Toni Wyss Board Secretary

Dr Paula A Radich Superintendent

Action XXXX

Topic Summary Cancel the November 222010 Board Meeting

Superintendents Recommendation Move that the Newberg School District Board of Directors cancel the November 222010 Board Meeting

NEWBERG SCHOOL DISTRICT 29J AGENDA shy November 082010

Item

Originator

Presenter

Request for Proposals for Architectural and Engineering Services

Nathan Roedel Director of Finance and Operations

Nathan Rodel Director of Finance and Operations

Action XXXX

Topic Summary Following the recommendations of the Districts Facilities Task Force the Board will seek proposals regarding acost analysis of those recommendations

Background Information In the fall of 2010 a citizen Facilities Task Force examined current and projected enrollment and facility capacity and made recommendations for future needs The task force reported that the Newberg Public Schools required additional space for future growth The report also stated that schools were in need of repair including roofs heating and ventilating systems The goals are as follows

o Accommodate enrollment growth-now and in the future o Maintain the communitys investment in schools through major maintenance o Increase safety and security at school sites o Purchase property for future schools at todays market rates

Since the completion of projects for the 2002 bond measure the district has maintained its facilities with a minimal expenditure of funds The 1993 bond issue retires in 2011 thereby providing the district a window to determine whether to consider afuture bond measure

For the Board of Directors to adequately plan for future facility needs an updated analysis of enrollment trends educational athletic and activity programs needs and recommendations concerning facility and maintenance costs is required

Superintendents Recommendation Move that the Newberg School District Board of Directors approve the Request for Proposals for Architectural and Engineering Services as presented

Newberg School District 29J Request For Proposals

Architectural and Engineering Services

1 Introduction Newberg School District (hereafter referred to as the District) seeks architectural and engineering proposals regarding the design and construction addition and renovation of the Districts 12 physical facilities The District intends to execute a written agreement with an architectural firm to provide preliminary architectural and engineering cost estimates for a potential construction bond

The Districfs selection process shall consist of the Districts review and analysis of the proposers response to this request for proposal

2 Scope of Services Provide preliminary architectural and engineering estimates for the following projects as recommended by the Districts Facilities Task Force

New Middle Alternative Welcome Center School 1 Build new school that incorporates Transitions and CYFS programs

Include new kitchen and one or more cafeterias Remove modulars at MV ampCV DistrictmiddotWide

2 Resurface parking areas as needed (Pave service road behind NHS) 3 Repair sidewalks as needed 4 Upgrade Phone System 5 Lock Down System (school accessibility) 6 Replace carpets with hard flooring (CVMS DD AC NHS Caftall Center) 7 Security System ampCamera Evaluation (JA MVMS NHS) 8 Replace GCMs with UNCs 9 Replace Gym Lighting - T-5s - (Senate Bill 1149)

111 Install a refrigeration monitoring system

Administrative Servicesmiddot District Office 10 Modify Server Room - fire protection system 11 Additional Parking

Replace Existing Furnaces as Required 108 Build a new server room

pl

Antonia Crater Elementary School

12 New intercom system 13 Add storage - outside behind Gym

Dundee Elementary School 14 Combine two services and replace old panel equipment and wiring 15 New roof on 5th street classrooms 16 Modify and relocate health room 17 Replace gym air handler 18 Replace single pane windows where they occur

Edwards Elementary School 19 New intercom 20 Add parking lot lighting by crosswalk 21 Add speed bumps to parking in front 22 Improve conference room ventilation 23 New Roof 24 Modify built in gutter system 25 Replace Generator 26 Provide additional computer lab (expand into library space) 27 Replace Existing Fiber Ductwork as required

Ewing Young Elementary School 29 Old wiring (asbestos) and distribution panels

Joan Austin Elementary School 30 Fix Cafeteria floor covering and patch new floor 31 Replace fixed window between office and health room with slider

Mabel Rush Elementary School 32 Replace old AO Smith Boiler with new Aerco boiler and integrate into BMS control panel 33 Acoustic tiles in halls (Dual purpose with tack boards) 34 Tack boards in halls (Dual purpose with acoustic tiles in halls) 35 Add electrical outlets 36 Add back-up Generator

108 Design a new serving line for the cafeteria 109 Develop a larger Storage area for the cafeteria

Mountain View Middle School 37 Redesign bus drop off 38 Redesign student drop off and pick up 39 Redesign parking for staff 41 Adjustable shelving and ladder access for PE storage 42 Replace all windows with broken seals

p2

43 44 45 46 47 48 49 50 54 55 56 57 58 59 60

Newberg High School 61 62 63 64 65 66 67 68 69

103 104 105 106 107

Grout and seal kitchen and restroom floors Basketball court drainage (resurface) New Addressable Fire Alarm system Lockers replaced with half size lockers Additional gym or multipurpose room for PE Improved (enlarged) counseling space Increase size of conference room Add office space for speech therapist psychologist behavior amp autism specialists and testing Sound proofing at principals offices Motion detectors (lighting) Add preheat coil to AHU 1 Replace defective VAVcontrollers Replace boiler Add separate hot water source for kitchen Install ducted returns from classroom pods

Modify Server Room fire protection system Upgrade HVAC system for gym Re-design gas shut-off valves in science rooms Modify internal zone return ducting in buildings A B C D E Fand G Redesign old woodshop area for classrooms Move Book Room Replace original hot water heating system in Gym with two high efficiency heaters Provide office space for Blue School that is not separated from the school Add improved entry to NHS (monument lighting landscaping etc) Expand the Great Expectations area-possibly moving a wall into J107 Expand and complete the pantry and expansion of culinary arts area to include acafe Redesign remainder of welding area to support the long-term growth of PCCCommunity classes Redesign Wurrain Theater to include another music classroomrecording studio Convert the former woodshop into a technology center

NHS Athletics Stadium Complex Track

70 New sub-grade improvements and surface for Track 71 Timing Equipment 72 Two Long Jump Pits and add high jump mats by scoreboard

Football Field 73 Artificial Turf

Grandstand 75 Concessions 76 Locker Rooms and Restrooms 77 Storage 78 New Visitor Bleacher

Tennis Courts

p3

(J ltnltgt U I

79 Two additional courts plus electrical circuits 80 Additional Electrical Circuits

Baseball 81 Finish Lights 82 Batting Cage 83 Replace bleachers varsity and JV fields 84 Press Box ampConcessions 85 JV Scoreboard (move to different location or new one)

Softball 86 Netting to protect spectators 87 Batting Cage

Wrestling 88 Replace carpet in Caffall Center with Mondo 89 Industrial washerdryer 90 Lockers in weight room 91 Replace closed off restroom 92 Team Room

McGrath Gym 93 Replace heaters 94 Renovate locker storage and team rooms 95 Move east side curtain to west side 96 Add athletic training room large enough for two tubs and office

Alternative High School Construct a replacement facility for the current Alternative High School building

Physical Plant 97 Install fire sprinkler system 98 Roof exhaust (Grounds Dept) 99 New gutters on storage building

100 New lighting in storage building 101 Insulate warehouses 102 New insulated doors and openers north building 110 Develop warehouse space for freezer

3 Selection Schedule bull Issue Request for Proposal November 9 2010 bull Project OrientationSite Visits (if necessary) TBD bull Receive Response to Request for Proposal 200 pm November 18 2010 bull Conduct Interviews Contact References (if applicable) TBD

The School District reserves the right to terminate suspend or modify the proposed school project at any time prior to executing the OwnerArchitect Form of Agreement In the event of such termination suspension or modification the School District shall have no obligation or liability to any firms preparing or submitting proposals for this RFP

p4

4 Target Dates The following dates are provided for planning purposes only

November 2011-Execute AE Agreement December 2011January 2012- BeginComplete preliminary design and build cost analysis

5 Instructions For Preparing Proposal Proposals shall be submitted in ten (10) copies to

Nathan Roedel Director of Finance and Operations Newberg School District 29J 714 E 6th Street Newberg OR 97132

In order to be considered proposals must be received by the School District no later than 200 pm November 18 2010

Proposals shall contain the information listed below and shall be tabbed as follows

Section 1 Organization Staffing and Qualifications 1) Provide a team organization chart depicting team members Include names titles and specific

responsibilities of team members

a) Through narrative discussion show reason why this firm believes it is especially qualified to undertake this project Discuss any unique qualifications that this firm possesses which would be of a benefit to the School District in the execution of this project

Section 2 Understanding of the Construction Program The Architect shall in a clear concise manner state hisher understanding of the project and program and the role of the Architect in the Pre-Desjgn Phase

The Architect shall provide information regarding their knowledge of the school districts facilities

Section 3 Other Information 1) The Architect shall indicate whether as a single entity or as a member of ajoint venture the firm has been the

subject of any litigation through the discharge of its professional services If so provide a detailed description of the litjgants the subject matter and the disposition of the arbitration or lawsuit

2) The Architect shall provide three (3) or more references of projects within similar industry performed in the previous five (5) years to be contact by the School District

Section 4 Fee Proposal 1) The fee proposal shall include all compensation and other payments due the Architect (eg manpower

overhead profit direct costs etc) in the performance of the scope of this RFP

2) The fee proposal for the project shall include costs associated with the Pre-Design Phase

3) For the pre-design phase show a) The proposed staff man hours anticipated for each discipline and individual total man hours and

estimated total labor and indirect costs

Proposal Evaluation Proposals received will be evaluated on the following criteria

a) Completeness of the submission (PassFail) b) Outcome of Reference Calling (20)

p5

V)i7I I

c) Vendors described knowledge of schools and school district construction (20) d) Vendors described knowledge of Newberg Public Schools buildings and Infrastructure (60)

For a Vendor to receive the full percentage available for each criterion listed district administration (at least six (6) administrators) will rank responses in each area on a scale of 1 (least meets) to 10 (absolutely meets) in regards to the perceived validity of statements contained in the RFP as they relate to the above concepts

p6

~ 12

NEWBERG SCHOOL DISTRICT 29J AGENDA - November 82010

Item Items for Future Agendas Information XXXX

Presenter Board Chair

Topic Summary Attached is the calendar for future Board agenda items

December 13 20tO No Second Meetin

bull Superintendent Evaluation Timeline bull Preliminary 2011middot12 School Calendar bull Special Programs Update bull Budget Calendar and Process 2011middot12 bull Budget Status Report bull Monthly Financial Report - Consent Agenda bull Visioning bull OETC Copier Contract bull Audit Report for 2009-10 with Auditors

Executive Session

Janua 24 2011Janua 102011

bull Proclamation Board Appreciation Month bull New Course Proposals bull Policies

Executive Session

bull Appropriation Transfer Resolution

Executive Session

bull Board Appreciation bull Student Recognition bull Quarterly Financial Report bull Accept Audit for 2009-10 bull Essential Skills bull Division 22 Standards

Executive Session

February 28 2011

630 Executive Session - Exempt Records

bull Student Recognition bull Monthly Financial Report - Consent Agenda

bull Licensed Teacher Contract Renewal bull Temporary Teacher Contracts bull Administrator Contract Renewal bull Superintendent Evaluation bull Superintendent Contract Renewal bull Proclamation-Classified Employee Appreciation Week

(March 7-10) Executive Session

March 28 2011 March 142011

bull Monthly Financial Report Consent Agendabull

Executive Session Executive Session

April 112011

Executive Session

May 092011

bull Establish Meal Prices 2011-12

bull Establish District Fees 2011-12

bull Establish Board Calendar 2011-12 bull WESD Board ElectIon

April 25 2011

bull Prociamation-Teacher Appreciation Week bull Quarterly Financial Report bull Rights and Responsibilities Handbook

Executive Session

May 23 2011

bull Monthly Financial Report - Consent Agenda bull District Fees bull Final 2011-12 School Calendar

Appoint Student Representatives to the Board bull Appropriation Transfer - Resolution

Executive SessionExecutive Session

June 27 2011June 13 2011

bull Resolution 2011- Adopting the Budget Making Appropriations and Imposing and Categorizing Taxes

bull Establish Substitute Teacher Pay Rate 2011-12 bull

Executive Session

bull Monthly Financial Report shybull bull Appropriation Transfer

Executive Session

Consent Agenda

  • Agenda
  • Oath of Office
  • MVMS Student Presentation
  • Consent Agenda
  • Minutes
  • Donation
  • Small Schools Update
  • Community Growth and Enrollment
  • Resolution 2011-03 Appropriation Revision
  • Cancel November 22 2010 Board Meeting
  • RFP Architectural and Engineering Services
  • Future Agendas
Page 5: NEWBERG SCHOOL DISTRICT 29J BOARD OF DIRECTORS … · Topic Summary: Deona Twenge was appointed Board Representative to Zone 1 at the October 25, 2010 Special Board Meeting to fulfill

NEWBERG SCHOOL DISTRICT 29 AGENDA I November 82010

Item Oath of Office Action XXXX

Originator

Presenter

Toni Wyss Board Secretary

Board Chair Van Bossuyt

Topic Summary Deona Twenge was appointed Board Representative to Zone 1 at the October 25 2010 Special Board Meeting to fulfill the unexpired term of Steve Cathers through June 30 2011

Oath of Office

I ___________ do solemnly affirm that I will support the Constitution and laws of the

United States and the State of Oregon and will discharge the duties of the office of School Board Member to the

best of my ability

Action The only action required is the administration of the oath of office by Board Chair Van Bossuyt

NEWBERG SCHOOL DISTRICT 29J AGENDA - November 8 2010

Item Mountain View Middle School Student Presentations Presentation XXXX

Originator Tom Willing Language Arts and Social Studies Teacher Andy Byerley Math Teacher

Presenters John Seegobin Jaelynn Cloepfil Kendelynn Thomas Megan Creighton Jordon Johns Abigale Mortensen Quinton Read

Topic Summary Mountain View Middle School Featured Student Activities

Background Information

The Mountain View Middle School teams presentation covers three areas of student study and activity 1 student use of technology 2 an urban planning and design unit in collaboration with the City of Newberg Planning Division and 3 four works of creative and expressive writing Attending teachers are Andy Byerley MVMS Math and Science Teacher Tom Willing and Heather Bryant MVMS Language Arts and Social Studies Teachers

Presentation

NEWBERG SCHOOL DISTRICT 29J AGENDA - November 8 2010

Item

Originator

Consent Agenda Items

Toni Wyss Board Secretary

Action XXXX

Consent Agenda Recommendations

A Minutes 1 Approve the Minutes of the Special Board Meeting of October 25 2010 2 Approve the Minutes of the Regular Board Meeting of October 252010

B Donation Plants from Aspen Creek Landscaping

Superintendents Recommendation Move that the Newberg School District Board of Directors approve the consent agenda as presented

NEWBERG SCHOOL DISTRICT 29J Special Session 630 pm

Newberg School District Board Room October 252010

A duly called and noticed Special Session of the Board of Directors of Newberg School District 29J was called to order by Board Chair Melinda Van Bossuyt at 635 pm on Monday October 11 2010 in the Newberg School District Board Room

PRESENT

ABSENT

CAll TO ORDER

ADJOURNMENT

ATTEST Superintendent-Clerk

Board Chair Melinda Van Bossuyt Directors Mitsi Vondrachek Mark Ankeny Debbie Hawblitzel and Todd Thomas

Director Jim Chogyoji

Present in addition to Board members was Newberg Graphic reporter Laurent Bonczijk

Board Chair Van Bossuyt called the special session to order at 635 pm

Interview for Board of Director Zone 1 At the September 27 2010 Board meeting the Board appointed Kendall delancelotti to the position of Board representative to Zone 1 however it was announced at the October 11 2010 Board meeting delancelotti declined the appointment

The Board interviewed patron Deana Twenge for the position of Director for Zone 1

MOTION Director Ankeny moved that the Newberg School District Board of Directors appoint Deana Twenge as the Board representative to Zone 1 to fulfill the unexpired term through June 30 2011 motion was seconded and approved unanimously

No further matters appearing to come before the Board there was agreement for adjournment at 656 pm

Toni Wyss Board Secretary

APPROVED Board Chair

NEWBERG SCHOOL DISTRICT 29J Regular Board Meeting 700 pm

Newberg School District Board Room October 252010

A duly called and noticed Regular Board Meeting of the Board of Directors of Newberg School District 29J was called to order by Board Chair Melinda Van Bossuyt at 704 pm on Monday October 11 2010 in the Newberg School District Board Room

PRESENT Board Chair Melinda Van Bossuyt Directors Mitsi Vondrachek Mark Ankeny Debbie Hawblitzel and Todd Thomas

ABSENT Director Jim Chogyoji

Present in addition to Board members were Superintendent Paula A Radich Student Representative to the Board Cristian Cosgrove staff and Newberg Graphic reporter Laurent Bonczijk Also present was newly appointed Director Deona Twenge

CALL TO ORDER Board Chair Van Bossuyt called the meeting to order at 704 pm

FLAG SALUTE The Pledge of Allegiance was led by Edwards Elementary School student Ky Schaad

REVIEW AGENDA Deleted from the agenda was item VIII A Newberg High School Piano Sale Partnership Nathan Roedel Director of Finance and Operations determined this item did not require Board action

Added to the agenda was item IV Essential Schools Fall Forum Trip

B Student Trip Request Coalition of

STUDENT PRESENTArlONS Edwards Elementary Keely Clock Edwards Teacher and two students Ky Schaad and Briar Angell shared posters they made that helped other students learn school rules

Student Trip Request Coalition of Essential Schools Fall Forum Trip Green School Principal Karen Pugsley and Newberg High School Teacher Drea Ferguson and students Lauren Haney Kirsten Kirby and Kaitlyn Ebora requested permission to travel to San Francisco Califomia from November 11shy13 2010 to facilitate a workshop at the Coalition of Essential Schools annual fall forum Motion Director Thomas moved that the Newberg School District Board of Directors approve out-of-state travel for three students and two adults to travel to the 2010 Coalition of Essential Schools annual Fall Forum in San Francisco California from November 11-13 2010 motion was seconded and approved unanimously

October 25 2010

COMMENTSQUESTIONS FROM PATRONS

CONSENT AGENDA

COMMUNICATIONS CORRESPONDENCE INTRODUCTIONS

REPORTS

There were no comments

MOTION Director Hawblitzel moved that the Newberg School District Board of Directors approve the consent agenda as presented motion was seconded and approved unanimously The Board approved the minutes of the Regular Board Meeting of October 112010 and accepted donations of ababy grand piano from patron Judi Worrall to Mountain View Middle School and miscellaneous metals materials from Climax Portable Machine Tools Inc donated to Newberg High School

Superintendent Comments None

Board Member Comments Melinda Van Bossuyt introduced Deona Twenge newly appointed Director for Board Zone 1

Facilities Task Force Report Paul Frankenburger Facilities Task Force Chairman and former school district facilities director presented a report from the Facilities Task Force The Task Force was approved by the Board of Directors in February 2010 to examine the Districts current and future facility needs for the next ten years Committee members examined anticipated educational activity and athletic program needs the present condition of District schools and anticipated enrollment growth

The Task Force proposed a series of recommendations that addressed facility needs over the next decade Topping the list was a proposed new middle school to alleviate crowded conditions in Chehalem Valley and MOLintain View Middle Schools Major maintenance items such as roof boiler and flooring replacements electrical upgrades and modifications for greater energy efficiencies were also recommended by the Facilities Task Force

Although the current economy may not be optimal for passing a bond to fund facility needs the Committee asked the Board to give serious consideration to funding the recommendations for the following reasons

bull Address safety issues and protect the communitys investment in schools bull Build evenly to avoid having to fund a 20 year accumulation of building

needs bull Take advantage of current low interest rates bull Increase energy efficiency to reduce utility costs bull Redevelop the Newberg High School track and performance field to

withstand the pressure of additional use as enrollment grows and bull Accommodate community growth and increased enrollment in the next

decade

October 25 2010

NEW BUSINESS

OLD BUSINESS

ITEMS FOR FUTURE

EXECUTIVE SESSION

ADJOURNMENT

ATTEST Superintendent-Clerk

Quarterly Financial Report Nathan Roedel Director of Finance and Operations presented The projected ending fund balance for the General Fund is $706480 The beginning fund balance is $1927444 total projected revenue is $40159431 and total projected expenses are $39452951 MOTION Director Hawblitzel moved that the Newberg School District Board of Directors approve the quarterly financial report for the quarter ending September 302011 motion was seconded and approved unanimously

None

bull None were added

The Board convened Executive Session at 859 pm according to ORS192660(1)(d) Labor Negotiations

No further matters appearing to come before the Board there was agreement for adjournment at 922 pm

Toni Wyss Board Secretary

APPROVED Board Chair

October 252010

NEWBERG SCHOOL DISTRICT 29J AGENDA shy November 8 2010

Item

Originator

Donation Plants from Aspen Creek Landscaping

Nathan Roedel Director of Finance and Operations

ConsentAgendaXXXX

Topic Summary Accept plant donation from Aspen Creek Landscaping

Background Information

Aspen Creek Landscaping donated miscellaneous plants to the Newberg High School Greenhouse

Consent Agenda

NEWBERG SCHOOL DISTRICT 29J AGENDA - November 8 2010

Item Small Schools Update Information XXXX

Originator Doug Geygan Smaller Leaming Communities Project Director

Presenter Small School Principals Carol Campbell Filip Hristic Dan Malone and Karen Pugsley and SLC Project Director Doug Geygan

Background Information

Newberg High School Small Principals and the Smaller Learning Communities Project Director will review the progress of Small Schools at Newberg High School Principals will share OAKS College Clearinghouse and student climate survey data

Information

900 800 700 600 500 400 300 200 100 00

---- shy

Data Source ODE State Report Card ~ Includes ONLY sophomores who are counted at the buifding lewl spending at least 40 or their day in regular education This typically represents 97-98 of the class

Year to Year Peliormance - OAKS Scores Math

0 NHS vs State (l) 800i 715 ro 700 S 600 l-oc (II 500(11-0-o(l)l (II 400 CJ() gtlt 300Ow (l) 200 Cl J9 100 c (II 001 (l) 0shy

Dala Source

L

580

2005-2008

NHS I State

2006-2007 i 2007-2008

Srlll

I NHS

2008

State

-2009

)i

NHS State

I 2009-2010

YeHS ODE Slate Report Cam - Includes ONLY sophomores who are counted at the building lepoundl spending at least 40 of their day in regular education This typically

represents 97middot98 of the class bull Change in achicleuroment le-el standards

----_ ---shy

0 (l) 700i ro 600S l-o 500 c (II (l)-o-0 (l) 400 l (l) CJ 300() gtlt Ow 200 Cl 100J9 c (l) 001 (l) 0shy

Year to Year Peliormance - OAKS Scores Reading NSH vs State

~ 806

Year to Year Peliormance - OAKS Scores Writing NHS vs State

Data Souroe ODE State Report Card ~ Includes ONLY sophomores who are counted at the building lepoundl spertding at least 400 of their day in regufar education ThIs typically represents 97middot98 of (he class

bull S1ate PercenuaQeuros for these years not shown as lhev included CondiUonafly Met NHS data has Conditionally Met filtered out So percentaQeuros are compafiable ---------shy

0

Jl t (I)

C J t)

450 shy

400

350

300

250

200

150

100

50

00

of Students that Met or Exceeded in Reading Subgroup Sped

424

-shy ---shy --------shy

10-11 S t 11=]i)I Y ( lr-

Data Source ODE State Report Card - Includes ONLY sophomores who are counted at the building level spending at least 40 of their day in regular education This typically represents 97-98 of the class

i

04-05 05-06 06-07 07-08 08-09 09-10

Change in achievement level standards

of Students that Met or Exceeded in Math Subgroup SPed

400

350

Jl 300 I (I) 250

C J 200 t) 0 150

100

50

00

02-03 03-04 04-05 05-06 06-07 07-08 08-09 09-10 10-11

Data Source ODE State Report Card - Includes ONLY sophomores who are counted at the building level spending at least 40 of their day in regular education This typically represents 97-98 of the class

__ ___ ________GIltinpe in actl1~vementl~vellgttngarcls

--- --------------

of Students that Met or Exceeded in Writing Subgroup Sped

25 23 22

04-05 05-06 06-07 07-08 08-09 09-10 10-11

Sill i 1 Yell-S

Data Source ODE State Report Card - Includes ONLY sophomores who are counted at the building level spending at least 40 of their day in regular education This typically represents 97-98 of the class

of Students that Met or Exceeded in Reading Subgroup LEP

Jl I Cl C s

II) 0 ~ co

20

15

10

5

0

Jl I Cl

C s II) 0 ~

450

400

350 300 250

200

150

100

50

00 -~ -- shy I

04-05 05-06 06-07 07-08 08-09 09-10 10-11 r I] II 1 Y( 11

Data Source ODE State Report Card Includes ONLY sophomores who are counted at the building level spending alleasl40 of their day in regular education This typically represents 97-98 of the class

____C=ha=nge in achievement

of Students that Met or Exceeded in Math Subgroup LEP

500 458

02-03 03-04 04-05 05-06 06-07 07-08 08-09 09-10 10-11

Jl I Cl

C a II) 0 ~ 0

450 400

350 300

250 200

150 100

50 00

r 1 1 Ii j i Yi ~ 11 bull

Data Source DDE State Report Card Includes ONLY sophomores who are counted at the building level spending at least 40 of their day in regular education This typically represents 97-98 of the class

Ghanqein achi~ement III ~~I1(tar9s

of Students that Met or Exceeded in Writing Subgroup LEP

2425

20 l Q) 15C l

tJ) 10

0

0e 5

0

05-06 06-07 07-08 08-09 09-10 10-1104-05

I ) 1 middot1 I

Data Source ODE State Report Card - Includes ONLY sophomores who are counted at the building level spending at least 40 of their day in regular education This typically represents 97-98 of the

Data Source ODE State Report Card - Includes ONLY sophomores who are counted at the building level spending at least 40 of their day in regular education This typically represents 97-98 of the class

Change in achievement level standards

600

500 $ c 400 ()

C I 300

(J) - 0 200 ~ 100

00

of Students that Met or Exceeded in Reading Subgroup Hispanic

553

04-05 05-06 06-07 07 -08 08-09 09-10 10-11 ) II II i )1 Yl 11

of Students that Met or Exceeded in Math Subgroup Hispanic

700

ll c (i)

C s-en 0 ~ 0

500

400

300

200

100

00

02-03 03-04 04-05 05-06 06-07 07-08 08-09 09-10 10-11Sln111 I Y( 11

Data Source ODE State Report Card Includes ONLY sophomores who are counted at the building leel spending at least 40 of their day in regular education This typically represents 97-98 ofthe class

Change in achieement leel standards

Jl c Ql

C l

(J) 0

~

35

30

25

of Students that Met or Exceeded in Writing Subgroup Hispanic

20

10

5

0

04-05 05-06 06-07 07-08 08-09 09-10 10-11

Data Source ODE State Report Card - Includes ONLY sophomores who are counted at the building leeuro1 spending at least 40 of their day in regular education This typically represents 97-98 of the class

--

Percent of Students Enrolled in College the Fall Immediately Following Graduation From High School

100~1

90

80 I)

~ 70tIS J 0

60~ 537 50 S~ 4~ 4r 4 4~0 n

C OJ 40 Y lI-OJ

Q 30

20

10

0 2004 200S 2006 2007 2008 2009

Class

f+ All I~~~ti~~- middot-AVG--48~

J

9gt -I

Percent of Students EnroUed inColIege the FaU Immediately FoUowing Graduation From High Schoo~ by Institrutional Type

100

90

80 111 cu IU 70 s

C ns 60 Ishy

~ 51 53 0

so bull 48 bull

4i 47 bull ~

43 t cu v ~

ltIi D

40

30

37 --shy

35 35 38 ___ 31 _-----------_ 32 _---e----shy ------shy

20 16 14 14 _ _ - M - - ~ - bull __AI _ _ _ 12 11 M _ 15 --- ----- _- shy

10

o _-_- --200-4- ~----------~--~ --- ---~~~ -----~-~ --- -~ - ------ ~----- --- __---- 2005 2006 2007 2008 2009

Class

All Institutions Public Institutions Private Institutions AVe = 48

-~ 51- -C

Percent of Students Enrolled in College at Any Time During the First Year After High School

100

90

111 OJ fU = 0 ra 0shy~ Ilshy0 s lt11 V 0shy

ff

80

70

60

50

40

30

54 54bullbull 56 52bull

6

~ 51

20

10

o _ 2004 2005 2006 2007 2008 2009

Class

[+ All Instit~tions nAVG = 55I Q

~

Percent of Students Enrolled in College at Any Time During the First Two Years After High School

1

100 ~

90 j 80

I ell ltII 70tlSs

C tlS 60

0

-

SOl C ltII 40 i ~ ltII

Q 30 1 20j 10 ~

I

oj

61 61 60 63 ---S~ 5 bull

2004 2005 2006 2007 2008 2009

Class

(+Alll~l~ns AVc~601

o-~

bull bull bull

Percent of Students Enrolled in College the First Year After High School Who Returned for a

100

90en -cshy 800 shyc ClJ 70I (U

0 11 60 c (II 50a J Vl 40 shy0

30c ClJ u shyltII 20

Q

10

0

Second Year (Freshman to Sophomore Retention)

89

~9 82 85bull 82

-

2004 2005 2006 2007 2008

Class

freshman to Sophomore Retention AVe == 83

--~ --shyJ

Most Common Institutions of Initial Enrollment for All Classes - by Number of Students

1 PORTLAND COMMUNITY COLLEGE 2 OREGON STATE UNIVERSITY 3 CHEMEKETA COMMUNITY COLLEGE 4 GEORGE FOX UNIVERSITY S UNIVERSITY OF OREGON) MAIN CAMPUS 6 WESTERN OREGON UNIV ERSITY 7 PORTLAND STATE UNIVERSITY 8 CLACKAMAS COMMUNITY COLLEGE 9 LINFIELD COLLEGE 10 UNIVERSITY OF PORTLAND 11 PACIFIC UNIVERSITY 12 CENTRAL OREGON COMMUNITY COLLEGE 13 LINN-BENTON COMMUNITY COLLEGE 14 OREGON INSTITUTE OF TECHNOLOGY 15 SEATTLE UNIVERSITY 16 SOUTHERN OREGON UNIVERSITY 17 MT HOOD COMMUNITY COLLEGE 18 LANE COMMUNITY COLLEGE 19 WlLLAMETTE UNIVERSITY 20 AZUSA PACIFIC UNIVERSITY 21 BRIGHAM YOUNC UNIVERSITY 22 SEATTLE PACIFIC UNIVERSITY 23 THE EVERGREEN STATE COLLECE 24 BRIGHAM YOUNG UNIVERSITY - IDAHO FALLWINTER 25 BRIGHAM YOUNG UNIVERSITY -IDAHO AIINTERSPRING

2 9gt ~

131 d4

Newberg High School Student Survey 2004-2010 July 2010

6 Students are given the grades ABCD and F to show how well theyre doing in school Suppose your school was graded in the same way All things considered what grade would you give your small school ABCD or F

A 158

B 321

C 155

D 40

F 34

cant sayno opinion 60

Total 768

7 The majority of my high school courses will have value to me after graduation from Newberg High School

Agree 403

Disagree 149

Not sure 215

Total 767

8 It is easy to be involved in student activities athletics or leadership at Newberg High School

Agree 491

Disagree 130

Not Sure 144

Total 765

9 Students in my small school have school spirit

Agree 334

Disagree 239

Not sure 191

Total 764

10 Teachers and staff in my small school have school spirit

Agree 465

Disagree 133

Not sure 166

Total 764

11 Compared to last year there is more school spirit

Agree 235

Disagree 191

Not sure 338

Total 764

2004-2010

2010

21

42

20

5

4

8

100

2010

53

19

28

100

2010

64

17

19

100

2010

44

31

25

100

2010

61

17

22

100

2010

31

25

44

100

2009

23

39

20

6

6

6

100

2009

53

22

25

100

2009

62

18

20

100

2009

35

41

24

100

2009

62

18

20

100

2009

29

27

43

100

2008 2006 2004

16 5 8

34 34 37

25 40 34

10 14 10

7 3 6

8 3 6

100

2008 2006 2004

48 55 59

25 16 16

27 29 25

100

2008 2006 2004

56 53 60

27 20 19

17 26 21

100

2008 2006 2004

29 29 32

48 53 37

23 19 31

100

2008 2006 2004

54 39 49

26 28 20

20 33 31

100

2008 2006 2004

20

39

41

100

Climate Survey Report Newberg High School NHS Page 1

1 Jy

121 enjoy coming to school

Agree

Disagree

Not sure

Most of the time

Some of the time

Rarelynever

no opinion

367

237

162

766

2010

48

31

21

100

2009

45

37

18

2008

39

38

24

2006

24

53

21

2

2004

34

46

19

1

13 The adults at this school listen to you

Agree

Disagree

Not sure

406

210

150

2010

53

27

20

2009

55

25

20

2008

42

36

22

2006 2004

Total 766 100 100 100

14 Changes at school are clearly communicated to me

Agree

Disagree

Not sure

Total

195

361

208

764

2010

26

47

27

100

2009

32

47

21

100

2008

17

64

18

100

2006 2004

15 I have an opportunity to be involved In the development of Small Schools Agree 243

Di~agree 293

Not sure 227

Total 763

2010

32

38

30

100

2009

40

36

24

100

2008

28

51

21

100

2006 2004

16 Overall student discipline and behavior is not a problem at Newberg High School

Agree 213

Disagree 351

Not sure 202

Total 766

2010

28

46

26

100

2009

30

39

31

100

2008

23

53

24

100

2006

26

50

24

2004

40

33

27

18 When students have an emergency at school someone is there to help 2010 2009 2008 2006 2004

Agree 546 72 70 62 48 54

Not sure 149 20 19 25 41 34

Total 755 100 100 100

2004-2010 Climate Survey Report Newberg High School NHS Page 2

19 Campus supervision is adequate before and after school during lunch and between classes

gree 440

Disagree 172

Not sure 140

Total 752

2010

59 23

19

100 ~

2009

58

24

18

100

2008

55

26

19

100

2006

49

28

23

2004

58

18

24

20 Compared to last year student behavior on the school bus is better this year Agree 164

Disagree 133

Not sure 451

Total 748

2010

22

18

60

100

2009

23

18

58

100

2008

15

21

65

100

2006 2004

21 My teachers are concerned about me

Agree

Disagree

Not sure

Total

353

203

197

753

2010

47

27

26

100

2009

54

21

25

100

2008

42

30

29

100

2006

45

17

37

2004

40

19

41

22 Strangers do not come and go on the NHS campus easily

Agree 359

Disagree 179

Not sure 214

Total 752

2010

48

24

28

100

2009

39

29

32

100

2008

38

29

33

100

2006

34

25

42

2004

36

24

40

23 School rules and student rights and responsibilities are clear and students know what they are Agree 412

Disagree 190

Not sure 145

Total 747

2010

55

25

19

100

2009

57

23

20

100

2008

48

34

18

100

2006

44

29

27

2004

54

16

30

24 People trust and respect each other in my small school

Agree Disagree Not sure

Total

291 269 189

749

2010

39 36 25

100

2009

37 40 22

100

2008

29 49 22

100

2006

11 61 28

2004

19 49 33

25 Students in different ethnic groups in my small school are respected

Agree 385

Disagree 167

Not sure 202

Total 754

2010

51

22

27

100

2009

47

25

28 100

2008

39

34

27

100

2006

18

57

25

2004

22

44

34

2004-2010 Climate Survey Report Newberg High School NHS Page 3

lkaLj 26 Teachers in my small school take action when they see rules being broken

2010 2009 2008 2006 2004

Agree Disagree

442 164

59 22010

61 middot21

56 24middot

48 2100

47 28

Not sure 146 19 18 20 31 25

Total 752 100 100 100

27 Coaches at Newberg High School take action when they see rules being broken

2010 2009 2008 2006 2004

Agree 396 53 56 52 44 44

Disa~~e 101 13 13 15 12 13

Not sure 254 34 31 33 44 44 Total 751 100 100 100

pound0 ItcUCI3 I Illy ~lildl1 toIUUI tUW YlIIICII

students in their class are under the influence of 2010 2009 2008 2006 2004 __ ___ 1__ _1

Agree 204 27 26 17 16 20

Disagree 314 42 39 48 47 40

Not sure 235 31 35 35 38 40

Total 753 100 100 100

L~ yUcn llt) elL cwnn~ nlWIl vvllUVI IJlUVV WIICII

students are under the Influence of drugs or 2010 2009 2008 2006 2004 __ _1

Agree 258 34 35 29 28 29

Disagree 174 23 24 28 20 20

Not sure 322 43 42 43 52 51

Total 754 100 100 100

30 When students are disciplined for breaking rules they are treated equally regardless of

2010 2009 2008 2006 2004

Agree 418 56 54 46 45 47

Disagree 164 22 23 31 25 19

Not sure 167 22 23 22 30 35

Total 749 100 100 100

v I llV1 ILUU1ILgt tJClItIIt-ClLIII1j III Cl LIYun~ VI

athletics are disciplined for breaking rules they 2010 2009 2008 2006 2004 ___ amp___ _ _ bullbull _ 1bullbull

Agree 375 50 49 44 35 37

Disagree 155 21 22 28 20 27

Not sure 217 29 29 28 42 38

Total 747 100 100 100

32 When athletes are disciplined for breaking the rules they are held accountable

2010 2009 2008 2006 2004

Agree 377 50 54 52 49 42

Disagree 134 18 15 18 11 18

Not sure 242 32 30 30 39 40

Total 753 100 100 100

2004-2010 Climate Survey Report Newberg High School NHS Page 4

33 I feel safe at Newberg High School 2010 2009 2008 2006 2004

Agree 499 66 62 55 55 58 Disagree 118 16 18 22 18 14degic Not sure 134 18 21 23 28 28 Total 751 100 100 100

In your opinion are the following issues a problem on the Newberg High School campus

34 Vandalism including graffiti 2010 2009 2008 2006 2004

No problem 197 27 27 21 16 32

Small problem 449 61 62 66 71 61

Serious roblem 90 12 11 13 13 7

Total 736 100 100 100

35 Gangs 2010 2009 2008 2006 2004

No problem 362 49 40 25 28 56

Small problem 326 44 46 56 58 36

Serious problem 48 7 13 19 14 9

Total 736 100 100 100

36 Alcohol use 2010 2009 2008 2006 2004

No problem 225 31 27 25 20 23

Small problem 347 47 46 40 44 48

Serious problem 163 22 26 35 36 29

Total 735 100 100 100

37 If alcohol use is a problem at school where does it happen

2010 2009 2008 2006 2004

hallways 112 20 25 26 17 17

commonscafeteria 130 23 25 28 18 17

parking Iot 297 52 54 58 57 47

classroom 73 13 18 20 12 14

locker areas in hallways 98 17 22 23

PE locker area 88 15 21 23

athletic fields 150 26

gyms 70 12

restrooms 270 48 46 54 51 36

bus stop 136 24 32 31 23 18

on the bus 132 23 29 30 23 21

walkipllI to or from school 290 51 52 53 48 41

athletic sports practices 13 17 9 11

sports events 30 38 43 39

school-sponsored activities or trips 24 26

Other Please Specify 202 36 30 41 43 42

2004-2010 Climate Survey Report Newberg High School NHS Page 5

I if ~y

38 If alcohol use at school is a problem when does it happen

2010 2009 2008 2006 2004

before school 349 60

during advisory 125 22

between classes 165 28

during lunch 250 43

after school 404 70

at sporting events 175 30

at school-sponsored activities or trips 127 22

Other please specify 113 19

39 Tobacco use 2010 2009 2008 2006 2004

No problem 256 35 28 30 19 26

Small problem 325 45 52 46 49 48

Serious problem 145 20 19 25 32 26

Total 726 100 100 100

40 If tobacco use is a problem at school where does it happen

2010 2009 2008 2006 2004

hallways 57 11 21 19 12 9

commonscafeteria 51 10 15 18 7 8

parking lot 272 54 58 56 60 50

classroom 46 9 14 15 8 6

locker areas in hallwyas 54 11 14 17

PE locker area 57 11 16 21

athletic fields 145 29

gyms 54 11

bus stop 189 37 37 38 41 27

on the bus 164 32 20 21 11 12

walking to or from school 70 14 55 55 64 60

athletic sports practices 279 55 10 19 12 8

sports events 23 34 34 28

school-sponsored activities or trips 16 24

Other Please Specify 138 27 30 34 37 31

41 If tobacco use is a problem at school when does it happen 2010 2009 2008 2006 2004

before school 321 62

during advisory 147 29

between classes 164 32

during lunch 259 50

after school 360 70

at sportinj events 142 28

at school~sponsored activities or trips 104 20

Other please specify 102 20

42 Drug use 2010 2009 2008 2006 2004

No problem 154 21 23 18 10 19

Small problem 304 42 44 38 33 39

Serious problem 260 36 33 43 57 42

Total 718 100 100 100

2004-2010 Climate Survey Report Newberg High School NHS Page 6

~ t~l

43 If drug use is a problem at school where does it happen

2010 2009 2008 2006 2004

hallways 109 19 26 32 24 16

commonscafeteria 96 17 25 27 18 16

parking Iot 293 52 55 55 61 49

classroom 83 15 18 22 13 11

Iocker areas in hallway 94 17 26 27

PE lockers 98 18 18 26

athletic fields 181 32

gyms 85 15

restrooms 288 52 47 56 64 47

bus stop 173 31 32 39 41 30

on the bus 130 23 25 28 29 26

walking to or from school 299 53 52 55 61 56

athletic sports practices 16 22 13 14

sports events 28 36 44 38

school-sponsored activities or trips 24 28

Other Please Specify 150 27 26 34 34 34

44 If drug use is a problem at school when does it happen

2010 2009 2008 2006 2004

before school 397 70 middotmiddotVmiddot

during advisory 196 35

between classes 214 38

during lunch 292 52

after school 370 65

at sporting events 158 28

at school-sponsored activities or trips 117 21

Otherplease specify 97 17

45 Drug selling 2010 2009 2008 2006 2004

No problem 313 44 39 34 20 35

Small problem 290 41 39 42 42 42

Serious problem 108 15 22 25 38 23

Total 711 100 100 100

46 If drug selling is a problem at school where does it happen 2010 2009 2008 2006 2004

hallways 166 39 46 49 50 40

commonscafeteria 125 29 37 42 43 33

parking Iot 231 54 53 61 64 54

classroom 92 22 25 30 27 25

locker areas in hallways 124 29 33 40

PE lockers 110 26 27 35

athletic fields 122 29

gyms 105 25

restrooms 193 45 48 52 57 43

bus stoP 148 35 37 42 42 34

on the bus 139 33 36 42 40 35

walking to or from school 201 47 46 54 57 47

athletic sports practices 17 24 18 18

sports events 26 37 40 36

school-sponsored activities or trips 20 27

Other Please Specify 128 30 23 26 26 29

2004-2010 Climate Survey Report Newberg High School NHS Page 7

47 If drug selling is a problem at school when does it happen

before school

during advisory

between classes

during lunch

after school

at sporting events

263

138

180

197

280

132

2010

61

32

42

46

65

31

2009 2008 2006 2004

at school-sponsored activities or trips 116 27

Other please specify 117 27

48 Sexual harassment

No problem

Small problem

Serious problem

Total

317

323

88

728

2010

44

44

12

100

2009

40

45

15

100

2008

36

52

12

100

2006

34

52

13

2004

41

42

14

49 Racial harassment

No problem

Small problem

Serious problem

Total

252

367

112

731

2010

34

50

15

100

2009

32

52

16

100

2008

24

52

25

100

2006

22

56

22

2004

33

47

20

50 Bullying

No problem

Small problem

Serious problem

Total

201

390

138

729

2010

28

53

19

100

2009

26

56

18

100

2008

21

59

20

100

2006

15

61

24

2004

24

57

19

51 Fighting

No probl~m

Small problem

Serious problem

Total

15

71

15

101

2010

15

70

15

100

2009

27

60

13

100

2008

19 ~

62

19

100

2006

12

61

27

2004

24

62

15

To the best of your knowledge have you used any of these substances in the last 30 days

alcohol

Yes

No

2010 2009 2008

19

81

2006

25

75

2004

20

80

Total 100

tobacco

Yes

No

Total

2010 2009 2008

12

88

100

2006

13

87

2004

14

86

2004-2010 Climate Survey Report Newberg High School NHS Page 8

marijuana 2010 2009 2008 2006 2004 Yes 10 14 14 No 90 86 86 Total 100

illicit drugs 2010 2009 2008 2006 2004 Yes 8 8 3 No 92 92 97 Total 100

Which of these things happened to you DURING THE SCHOOL DAY OR AT A SCHOOL ACTIVITY since the beginning of the school year

52 I had something stolen at school 2010 2009 2008 2006 2004

Yes 291 40 42 39 35 18

No 439 60 58 61 65 82

Total 730 100 100 100

53 I saw a student with a weapon at school 2010 2009 2008 2006 2004

Yes 231 32 34 33 26 15

No 502 68 66 67 74 85 Total 733 100 100 100

54 I was picked on at school because of my ethnicity 2010 2009 2008 2006 2004

Yes 111 15 19 16 12 8 No 621 85 81 84 88 92

Total 732 100 100 100

55 I saw students steal from the library a classroom or the cafeteria 2010 2009 2008 2006 2004

Yes 248 34 41 36 38 18

No 481 66 59 64 62 82

Total 729 100 100 100

56 I saw students destroy or mark-up school equipment or buildings 2010 2009 2008 2006 2004

Yes 294 40 44 48 45 21

No 433 60 56 52 55 79

Total 727 100 100 100

57 I saw students with tobacco on campus during the school day 2010 2009 2008 2006 2004

Yes 279 39 40 38 49 35

No 444 61 60 62 51 65

Total 723 100 100 100

58 I saw students using alcohol on campus during the school day 2010 2009 2008 2006 2004

Yes 206 28 34 28

No 519 72 69 72

Total 725 100 100 100

2004-2010 Climate Survey Report Newberg High School NHS Page 9

59 I saw students using drugs on campus during the school day 2010 2009 2008 2006 2004

Yes 215 30 32 30 No 513 70 68 70

Total 728 100 100 100

60 I saw students using drugs or alcohol at school-related activities after school

2010 2009 2008 2006 2004

Yes 226 31 35 30 34 18

No 500 69 65 70 65 82

Total 726 100 100 100

61 I saw students using drugs or alcohol at school-related athletic events after school

2010 2009 2008 2006 2004

Yes 198 28 31 27 37 27

No 520 72 69 73 63 73

Total 718 100 100 100

62 In your opinion what is the single most serious problem at Newberg High School

2010 2009 2008 2006 2004

theft 81 11 12 11 10 5

intimidation 40 6 8 5 4 6

sexual harassment 30 4 6 3 1 4

vandalism 61 9 2 4 4 3

defiance of authority 104 15 14 17 11 17

drug use 181 26 23 21 34 30

use of illegal performance enhancing drugs 12 2 2 1 2 1

gangs 12 2 4 4 3 1

tobacco use 28 4 4 2 2 2

racial harassment 28 4 6 6 4 4

drug sales 13 2 3 4 7 4

alcohol use 33 5 3 6 4 6

Other Please Specify 82 12 12 17 14 16

Total 705 100 100 100

63 If you believe drug use is a problem at NHS in your opinion what is the most widely-used drug at Newberg High School

2010 2009 2008 2006 2004

alcohol 191 32 33 36

marijuana 447 74 67 60

tobacco 151 25 31 23

inhalents 51 8 6 7

prescription drugs (oxycotin vicodin etc) 91 15 17 27

cocaine 62 10 9 7

amphetamines (including meth) 41 7 7 8

Other Please Specify 63 10 8 12

2004-2010 Climate Survey Report Newberg High School NHS Page 10

AVision for NHS 2003 Gates Grant Application

Our school vision of student learning is directly linked to core principles about teaching and learning

1 First we believe all students can learn regardless of their circumstances

2 Teachers and students alike have a desire to learn and both must be supported and encouraged to make connections in school

3 We believe in the concept of catalyst teaching and learning Teachers become catalysts for student learning by actively engaging students in the process of discovery showing students new ways of thinking and sparking new connections with both the material and targeted skills

4 We believe that students need to master essential skills as they expand their knowledge and experience

5 We believe that students learn better when their learning is personalized Students who make connections with significant adults in their lives are more successful as learners

6 We believe that students should have the opportunity to apply their knowledge in a meaningful way outside of the structures of traditional disciplines or content areas

7 We believe that all students can meet high performance standards if they are supported encouraged and have choice in their learning

8 We believe that every student has unique fits talents and interests and it is our job to cultivate them

9 We believe that excellence is achievable in acommunity of learners

Small School Goals and Outcomes 2003middot2010

GOALS School must emphasize two goals personalization-students must be known well and high expectations-- students must know that their teachers will hold them to high standards These goals must create equity by applying them to all students

Goal 1 Substantially increase students readiness for postsecondary education Goal 2 Improve teacher practice in every single class throughout the school Goal 3 Create five autonomous small schools with distinct identities

OUTCOMES o Teaching is rigorous and intellectually vibrant Student achievement is the top priority

o Essential skills are clearly identified supported and consistently taught

o Teachers have high expectations of all students and the skills necessary to support these high expectations

o Advisories and classes support student and adult connections

o Diversity is valued and encouraged Students parents and our community share their experiences in asafe environment

o Student learning and needs drive all instructional and organizational decisions

NEWBERG SCHOOL DISTRICT 29J AGENDA shy November 8 2010

Item Community Growth and Enrollment Information XXXX

Originator Claudia Stewart Coordinator of Communications and Community Relations

Presenter Claudia Stewart

Topic Summary Claudia will update the Board about community growth and enrollment

Information

NEWBERG SCHOOL DISTRICT 29J AGENDA shy November 8 2010

Item

Originator

Presenter

Resolution 2011-03 Appropriation Revision

Nathan Roedel Director of Finance and Operations

Nathan Roedel Director of Finance and Operations

Action XXXX

Topic Summary Appropriation Revision for Fiscal Year 2008-09

Background Information

The Board of Directors adopted the budget for Fiscal Year 2010-11 at the June 28 2010 School Board Meeting

An appropriation revision increasing the Fiduciary Early Retirement Fund in the amount of $10000 is necessary

Original Budget Appropriation $179165

Revised Budget Appropriation $189165

Superintendents Recommendation Move that the Newberg School District Board of Directors approve Resolution 2011 03 to revise appropriations in the Early Retirement Fund for 2010-11 fiscal year by title only

Newberg School District Resolution 2011middot03

Making Appropriations

BE IT RESOLVED that the appropriation amounts for the fiscal year beginning July 1 2010 and for the purposes shown below are hereby revised

Fiduciary Fund

Early Retirement +10000

The above resolution statement was approved and declared adopted on this 8th day of November 2010

Dr Paula A Radich Clerk Melinda Van Bossuyt Chair

NEWBERG SCHOOL DISTRICT 29J AGENDA shy November 8 2010

Item

Originator

Presenter

Cancel November 22 2010 Board Meeting

Toni Wyss Board Secretary

Dr Paula A Radich Superintendent

Action XXXX

Topic Summary Cancel the November 222010 Board Meeting

Superintendents Recommendation Move that the Newberg School District Board of Directors cancel the November 222010 Board Meeting

NEWBERG SCHOOL DISTRICT 29J AGENDA shy November 082010

Item

Originator

Presenter

Request for Proposals for Architectural and Engineering Services

Nathan Roedel Director of Finance and Operations

Nathan Rodel Director of Finance and Operations

Action XXXX

Topic Summary Following the recommendations of the Districts Facilities Task Force the Board will seek proposals regarding acost analysis of those recommendations

Background Information In the fall of 2010 a citizen Facilities Task Force examined current and projected enrollment and facility capacity and made recommendations for future needs The task force reported that the Newberg Public Schools required additional space for future growth The report also stated that schools were in need of repair including roofs heating and ventilating systems The goals are as follows

o Accommodate enrollment growth-now and in the future o Maintain the communitys investment in schools through major maintenance o Increase safety and security at school sites o Purchase property for future schools at todays market rates

Since the completion of projects for the 2002 bond measure the district has maintained its facilities with a minimal expenditure of funds The 1993 bond issue retires in 2011 thereby providing the district a window to determine whether to consider afuture bond measure

For the Board of Directors to adequately plan for future facility needs an updated analysis of enrollment trends educational athletic and activity programs needs and recommendations concerning facility and maintenance costs is required

Superintendents Recommendation Move that the Newberg School District Board of Directors approve the Request for Proposals for Architectural and Engineering Services as presented

Newberg School District 29J Request For Proposals

Architectural and Engineering Services

1 Introduction Newberg School District (hereafter referred to as the District) seeks architectural and engineering proposals regarding the design and construction addition and renovation of the Districts 12 physical facilities The District intends to execute a written agreement with an architectural firm to provide preliminary architectural and engineering cost estimates for a potential construction bond

The Districfs selection process shall consist of the Districts review and analysis of the proposers response to this request for proposal

2 Scope of Services Provide preliminary architectural and engineering estimates for the following projects as recommended by the Districts Facilities Task Force

New Middle Alternative Welcome Center School 1 Build new school that incorporates Transitions and CYFS programs

Include new kitchen and one or more cafeterias Remove modulars at MV ampCV DistrictmiddotWide

2 Resurface parking areas as needed (Pave service road behind NHS) 3 Repair sidewalks as needed 4 Upgrade Phone System 5 Lock Down System (school accessibility) 6 Replace carpets with hard flooring (CVMS DD AC NHS Caftall Center) 7 Security System ampCamera Evaluation (JA MVMS NHS) 8 Replace GCMs with UNCs 9 Replace Gym Lighting - T-5s - (Senate Bill 1149)

111 Install a refrigeration monitoring system

Administrative Servicesmiddot District Office 10 Modify Server Room - fire protection system 11 Additional Parking

Replace Existing Furnaces as Required 108 Build a new server room

pl

Antonia Crater Elementary School

12 New intercom system 13 Add storage - outside behind Gym

Dundee Elementary School 14 Combine two services and replace old panel equipment and wiring 15 New roof on 5th street classrooms 16 Modify and relocate health room 17 Replace gym air handler 18 Replace single pane windows where they occur

Edwards Elementary School 19 New intercom 20 Add parking lot lighting by crosswalk 21 Add speed bumps to parking in front 22 Improve conference room ventilation 23 New Roof 24 Modify built in gutter system 25 Replace Generator 26 Provide additional computer lab (expand into library space) 27 Replace Existing Fiber Ductwork as required

Ewing Young Elementary School 29 Old wiring (asbestos) and distribution panels

Joan Austin Elementary School 30 Fix Cafeteria floor covering and patch new floor 31 Replace fixed window between office and health room with slider

Mabel Rush Elementary School 32 Replace old AO Smith Boiler with new Aerco boiler and integrate into BMS control panel 33 Acoustic tiles in halls (Dual purpose with tack boards) 34 Tack boards in halls (Dual purpose with acoustic tiles in halls) 35 Add electrical outlets 36 Add back-up Generator

108 Design a new serving line for the cafeteria 109 Develop a larger Storage area for the cafeteria

Mountain View Middle School 37 Redesign bus drop off 38 Redesign student drop off and pick up 39 Redesign parking for staff 41 Adjustable shelving and ladder access for PE storage 42 Replace all windows with broken seals

p2

43 44 45 46 47 48 49 50 54 55 56 57 58 59 60

Newberg High School 61 62 63 64 65 66 67 68 69

103 104 105 106 107

Grout and seal kitchen and restroom floors Basketball court drainage (resurface) New Addressable Fire Alarm system Lockers replaced with half size lockers Additional gym or multipurpose room for PE Improved (enlarged) counseling space Increase size of conference room Add office space for speech therapist psychologist behavior amp autism specialists and testing Sound proofing at principals offices Motion detectors (lighting) Add preheat coil to AHU 1 Replace defective VAVcontrollers Replace boiler Add separate hot water source for kitchen Install ducted returns from classroom pods

Modify Server Room fire protection system Upgrade HVAC system for gym Re-design gas shut-off valves in science rooms Modify internal zone return ducting in buildings A B C D E Fand G Redesign old woodshop area for classrooms Move Book Room Replace original hot water heating system in Gym with two high efficiency heaters Provide office space for Blue School that is not separated from the school Add improved entry to NHS (monument lighting landscaping etc) Expand the Great Expectations area-possibly moving a wall into J107 Expand and complete the pantry and expansion of culinary arts area to include acafe Redesign remainder of welding area to support the long-term growth of PCCCommunity classes Redesign Wurrain Theater to include another music classroomrecording studio Convert the former woodshop into a technology center

NHS Athletics Stadium Complex Track

70 New sub-grade improvements and surface for Track 71 Timing Equipment 72 Two Long Jump Pits and add high jump mats by scoreboard

Football Field 73 Artificial Turf

Grandstand 75 Concessions 76 Locker Rooms and Restrooms 77 Storage 78 New Visitor Bleacher

Tennis Courts

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79 Two additional courts plus electrical circuits 80 Additional Electrical Circuits

Baseball 81 Finish Lights 82 Batting Cage 83 Replace bleachers varsity and JV fields 84 Press Box ampConcessions 85 JV Scoreboard (move to different location or new one)

Softball 86 Netting to protect spectators 87 Batting Cage

Wrestling 88 Replace carpet in Caffall Center with Mondo 89 Industrial washerdryer 90 Lockers in weight room 91 Replace closed off restroom 92 Team Room

McGrath Gym 93 Replace heaters 94 Renovate locker storage and team rooms 95 Move east side curtain to west side 96 Add athletic training room large enough for two tubs and office

Alternative High School Construct a replacement facility for the current Alternative High School building

Physical Plant 97 Install fire sprinkler system 98 Roof exhaust (Grounds Dept) 99 New gutters on storage building

100 New lighting in storage building 101 Insulate warehouses 102 New insulated doors and openers north building 110 Develop warehouse space for freezer

3 Selection Schedule bull Issue Request for Proposal November 9 2010 bull Project OrientationSite Visits (if necessary) TBD bull Receive Response to Request for Proposal 200 pm November 18 2010 bull Conduct Interviews Contact References (if applicable) TBD

The School District reserves the right to terminate suspend or modify the proposed school project at any time prior to executing the OwnerArchitect Form of Agreement In the event of such termination suspension or modification the School District shall have no obligation or liability to any firms preparing or submitting proposals for this RFP

p4

4 Target Dates The following dates are provided for planning purposes only

November 2011-Execute AE Agreement December 2011January 2012- BeginComplete preliminary design and build cost analysis

5 Instructions For Preparing Proposal Proposals shall be submitted in ten (10) copies to

Nathan Roedel Director of Finance and Operations Newberg School District 29J 714 E 6th Street Newberg OR 97132

In order to be considered proposals must be received by the School District no later than 200 pm November 18 2010

Proposals shall contain the information listed below and shall be tabbed as follows

Section 1 Organization Staffing and Qualifications 1) Provide a team organization chart depicting team members Include names titles and specific

responsibilities of team members

a) Through narrative discussion show reason why this firm believes it is especially qualified to undertake this project Discuss any unique qualifications that this firm possesses which would be of a benefit to the School District in the execution of this project

Section 2 Understanding of the Construction Program The Architect shall in a clear concise manner state hisher understanding of the project and program and the role of the Architect in the Pre-Desjgn Phase

The Architect shall provide information regarding their knowledge of the school districts facilities

Section 3 Other Information 1) The Architect shall indicate whether as a single entity or as a member of ajoint venture the firm has been the

subject of any litigation through the discharge of its professional services If so provide a detailed description of the litjgants the subject matter and the disposition of the arbitration or lawsuit

2) The Architect shall provide three (3) or more references of projects within similar industry performed in the previous five (5) years to be contact by the School District

Section 4 Fee Proposal 1) The fee proposal shall include all compensation and other payments due the Architect (eg manpower

overhead profit direct costs etc) in the performance of the scope of this RFP

2) The fee proposal for the project shall include costs associated with the Pre-Design Phase

3) For the pre-design phase show a) The proposed staff man hours anticipated for each discipline and individual total man hours and

estimated total labor and indirect costs

Proposal Evaluation Proposals received will be evaluated on the following criteria

a) Completeness of the submission (PassFail) b) Outcome of Reference Calling (20)

p5

V)i7I I

c) Vendors described knowledge of schools and school district construction (20) d) Vendors described knowledge of Newberg Public Schools buildings and Infrastructure (60)

For a Vendor to receive the full percentage available for each criterion listed district administration (at least six (6) administrators) will rank responses in each area on a scale of 1 (least meets) to 10 (absolutely meets) in regards to the perceived validity of statements contained in the RFP as they relate to the above concepts

p6

~ 12

NEWBERG SCHOOL DISTRICT 29J AGENDA - November 82010

Item Items for Future Agendas Information XXXX

Presenter Board Chair

Topic Summary Attached is the calendar for future Board agenda items

December 13 20tO No Second Meetin

bull Superintendent Evaluation Timeline bull Preliminary 2011middot12 School Calendar bull Special Programs Update bull Budget Calendar and Process 2011middot12 bull Budget Status Report bull Monthly Financial Report - Consent Agenda bull Visioning bull OETC Copier Contract bull Audit Report for 2009-10 with Auditors

Executive Session

Janua 24 2011Janua 102011

bull Proclamation Board Appreciation Month bull New Course Proposals bull Policies

Executive Session

bull Appropriation Transfer Resolution

Executive Session

bull Board Appreciation bull Student Recognition bull Quarterly Financial Report bull Accept Audit for 2009-10 bull Essential Skills bull Division 22 Standards

Executive Session

February 28 2011

630 Executive Session - Exempt Records

bull Student Recognition bull Monthly Financial Report - Consent Agenda

bull Licensed Teacher Contract Renewal bull Temporary Teacher Contracts bull Administrator Contract Renewal bull Superintendent Evaluation bull Superintendent Contract Renewal bull Proclamation-Classified Employee Appreciation Week

(March 7-10) Executive Session

March 28 2011 March 142011

bull Monthly Financial Report Consent Agendabull

Executive Session Executive Session

April 112011

Executive Session

May 092011

bull Establish Meal Prices 2011-12

bull Establish District Fees 2011-12

bull Establish Board Calendar 2011-12 bull WESD Board ElectIon

April 25 2011

bull Prociamation-Teacher Appreciation Week bull Quarterly Financial Report bull Rights and Responsibilities Handbook

Executive Session

May 23 2011

bull Monthly Financial Report - Consent Agenda bull District Fees bull Final 2011-12 School Calendar

Appoint Student Representatives to the Board bull Appropriation Transfer - Resolution

Executive SessionExecutive Session

June 27 2011June 13 2011

bull Resolution 2011- Adopting the Budget Making Appropriations and Imposing and Categorizing Taxes

bull Establish Substitute Teacher Pay Rate 2011-12 bull

Executive Session

bull Monthly Financial Report shybull bull Appropriation Transfer

Executive Session

Consent Agenda

  • Agenda
  • Oath of Office
  • MVMS Student Presentation
  • Consent Agenda
  • Minutes
  • Donation
  • Small Schools Update
  • Community Growth and Enrollment
  • Resolution 2011-03 Appropriation Revision
  • Cancel November 22 2010 Board Meeting
  • RFP Architectural and Engineering Services
  • Future Agendas
Page 6: NEWBERG SCHOOL DISTRICT 29J BOARD OF DIRECTORS … · Topic Summary: Deona Twenge was appointed Board Representative to Zone 1 at the October 25, 2010 Special Board Meeting to fulfill

NEWBERG SCHOOL DISTRICT 29J AGENDA - November 8 2010

Item Mountain View Middle School Student Presentations Presentation XXXX

Originator Tom Willing Language Arts and Social Studies Teacher Andy Byerley Math Teacher

Presenters John Seegobin Jaelynn Cloepfil Kendelynn Thomas Megan Creighton Jordon Johns Abigale Mortensen Quinton Read

Topic Summary Mountain View Middle School Featured Student Activities

Background Information

The Mountain View Middle School teams presentation covers three areas of student study and activity 1 student use of technology 2 an urban planning and design unit in collaboration with the City of Newberg Planning Division and 3 four works of creative and expressive writing Attending teachers are Andy Byerley MVMS Math and Science Teacher Tom Willing and Heather Bryant MVMS Language Arts and Social Studies Teachers

Presentation

NEWBERG SCHOOL DISTRICT 29J AGENDA - November 8 2010

Item

Originator

Consent Agenda Items

Toni Wyss Board Secretary

Action XXXX

Consent Agenda Recommendations

A Minutes 1 Approve the Minutes of the Special Board Meeting of October 25 2010 2 Approve the Minutes of the Regular Board Meeting of October 252010

B Donation Plants from Aspen Creek Landscaping

Superintendents Recommendation Move that the Newberg School District Board of Directors approve the consent agenda as presented

NEWBERG SCHOOL DISTRICT 29J Special Session 630 pm

Newberg School District Board Room October 252010

A duly called and noticed Special Session of the Board of Directors of Newberg School District 29J was called to order by Board Chair Melinda Van Bossuyt at 635 pm on Monday October 11 2010 in the Newberg School District Board Room

PRESENT

ABSENT

CAll TO ORDER

ADJOURNMENT

ATTEST Superintendent-Clerk

Board Chair Melinda Van Bossuyt Directors Mitsi Vondrachek Mark Ankeny Debbie Hawblitzel and Todd Thomas

Director Jim Chogyoji

Present in addition to Board members was Newberg Graphic reporter Laurent Bonczijk

Board Chair Van Bossuyt called the special session to order at 635 pm

Interview for Board of Director Zone 1 At the September 27 2010 Board meeting the Board appointed Kendall delancelotti to the position of Board representative to Zone 1 however it was announced at the October 11 2010 Board meeting delancelotti declined the appointment

The Board interviewed patron Deana Twenge for the position of Director for Zone 1

MOTION Director Ankeny moved that the Newberg School District Board of Directors appoint Deana Twenge as the Board representative to Zone 1 to fulfill the unexpired term through June 30 2011 motion was seconded and approved unanimously

No further matters appearing to come before the Board there was agreement for adjournment at 656 pm

Toni Wyss Board Secretary

APPROVED Board Chair

NEWBERG SCHOOL DISTRICT 29J Regular Board Meeting 700 pm

Newberg School District Board Room October 252010

A duly called and noticed Regular Board Meeting of the Board of Directors of Newberg School District 29J was called to order by Board Chair Melinda Van Bossuyt at 704 pm on Monday October 11 2010 in the Newberg School District Board Room

PRESENT Board Chair Melinda Van Bossuyt Directors Mitsi Vondrachek Mark Ankeny Debbie Hawblitzel and Todd Thomas

ABSENT Director Jim Chogyoji

Present in addition to Board members were Superintendent Paula A Radich Student Representative to the Board Cristian Cosgrove staff and Newberg Graphic reporter Laurent Bonczijk Also present was newly appointed Director Deona Twenge

CALL TO ORDER Board Chair Van Bossuyt called the meeting to order at 704 pm

FLAG SALUTE The Pledge of Allegiance was led by Edwards Elementary School student Ky Schaad

REVIEW AGENDA Deleted from the agenda was item VIII A Newberg High School Piano Sale Partnership Nathan Roedel Director of Finance and Operations determined this item did not require Board action

Added to the agenda was item IV Essential Schools Fall Forum Trip

B Student Trip Request Coalition of

STUDENT PRESENTArlONS Edwards Elementary Keely Clock Edwards Teacher and two students Ky Schaad and Briar Angell shared posters they made that helped other students learn school rules

Student Trip Request Coalition of Essential Schools Fall Forum Trip Green School Principal Karen Pugsley and Newberg High School Teacher Drea Ferguson and students Lauren Haney Kirsten Kirby and Kaitlyn Ebora requested permission to travel to San Francisco Califomia from November 11shy13 2010 to facilitate a workshop at the Coalition of Essential Schools annual fall forum Motion Director Thomas moved that the Newberg School District Board of Directors approve out-of-state travel for three students and two adults to travel to the 2010 Coalition of Essential Schools annual Fall Forum in San Francisco California from November 11-13 2010 motion was seconded and approved unanimously

October 25 2010

COMMENTSQUESTIONS FROM PATRONS

CONSENT AGENDA

COMMUNICATIONS CORRESPONDENCE INTRODUCTIONS

REPORTS

There were no comments

MOTION Director Hawblitzel moved that the Newberg School District Board of Directors approve the consent agenda as presented motion was seconded and approved unanimously The Board approved the minutes of the Regular Board Meeting of October 112010 and accepted donations of ababy grand piano from patron Judi Worrall to Mountain View Middle School and miscellaneous metals materials from Climax Portable Machine Tools Inc donated to Newberg High School

Superintendent Comments None

Board Member Comments Melinda Van Bossuyt introduced Deona Twenge newly appointed Director for Board Zone 1

Facilities Task Force Report Paul Frankenburger Facilities Task Force Chairman and former school district facilities director presented a report from the Facilities Task Force The Task Force was approved by the Board of Directors in February 2010 to examine the Districts current and future facility needs for the next ten years Committee members examined anticipated educational activity and athletic program needs the present condition of District schools and anticipated enrollment growth

The Task Force proposed a series of recommendations that addressed facility needs over the next decade Topping the list was a proposed new middle school to alleviate crowded conditions in Chehalem Valley and MOLintain View Middle Schools Major maintenance items such as roof boiler and flooring replacements electrical upgrades and modifications for greater energy efficiencies were also recommended by the Facilities Task Force

Although the current economy may not be optimal for passing a bond to fund facility needs the Committee asked the Board to give serious consideration to funding the recommendations for the following reasons

bull Address safety issues and protect the communitys investment in schools bull Build evenly to avoid having to fund a 20 year accumulation of building

needs bull Take advantage of current low interest rates bull Increase energy efficiency to reduce utility costs bull Redevelop the Newberg High School track and performance field to

withstand the pressure of additional use as enrollment grows and bull Accommodate community growth and increased enrollment in the next

decade

October 25 2010

NEW BUSINESS

OLD BUSINESS

ITEMS FOR FUTURE

EXECUTIVE SESSION

ADJOURNMENT

ATTEST Superintendent-Clerk

Quarterly Financial Report Nathan Roedel Director of Finance and Operations presented The projected ending fund balance for the General Fund is $706480 The beginning fund balance is $1927444 total projected revenue is $40159431 and total projected expenses are $39452951 MOTION Director Hawblitzel moved that the Newberg School District Board of Directors approve the quarterly financial report for the quarter ending September 302011 motion was seconded and approved unanimously

None

bull None were added

The Board convened Executive Session at 859 pm according to ORS192660(1)(d) Labor Negotiations

No further matters appearing to come before the Board there was agreement for adjournment at 922 pm

Toni Wyss Board Secretary

APPROVED Board Chair

October 252010

NEWBERG SCHOOL DISTRICT 29J AGENDA shy November 8 2010

Item

Originator

Donation Plants from Aspen Creek Landscaping

Nathan Roedel Director of Finance and Operations

ConsentAgendaXXXX

Topic Summary Accept plant donation from Aspen Creek Landscaping

Background Information

Aspen Creek Landscaping donated miscellaneous plants to the Newberg High School Greenhouse

Consent Agenda

NEWBERG SCHOOL DISTRICT 29J AGENDA - November 8 2010

Item Small Schools Update Information XXXX

Originator Doug Geygan Smaller Leaming Communities Project Director

Presenter Small School Principals Carol Campbell Filip Hristic Dan Malone and Karen Pugsley and SLC Project Director Doug Geygan

Background Information

Newberg High School Small Principals and the Smaller Learning Communities Project Director will review the progress of Small Schools at Newberg High School Principals will share OAKS College Clearinghouse and student climate survey data

Information

900 800 700 600 500 400 300 200 100 00

---- shy

Data Source ODE State Report Card ~ Includes ONLY sophomores who are counted at the buifding lewl spending at least 40 or their day in regular education This typically represents 97-98 of the class

Year to Year Peliormance - OAKS Scores Math

0 NHS vs State (l) 800i 715 ro 700 S 600 l-oc (II 500(11-0-o(l)l (II 400 CJ() gtlt 300Ow (l) 200 Cl J9 100 c (II 001 (l) 0shy

Dala Source

L

580

2005-2008

NHS I State

2006-2007 i 2007-2008

Srlll

I NHS

2008

State

-2009

)i

NHS State

I 2009-2010

YeHS ODE Slate Report Cam - Includes ONLY sophomores who are counted at the building lepoundl spending at least 40 of their day in regular education This typically

represents 97middot98 of the class bull Change in achicleuroment le-el standards

----_ ---shy

0 (l) 700i ro 600S l-o 500 c (II (l)-o-0 (l) 400 l (l) CJ 300() gtlt Ow 200 Cl 100J9 c (l) 001 (l) 0shy

Year to Year Peliormance - OAKS Scores Reading NSH vs State

~ 806

Year to Year Peliormance - OAKS Scores Writing NHS vs State

Data Souroe ODE State Report Card ~ Includes ONLY sophomores who are counted at the building lepoundl spertding at least 400 of their day in regufar education ThIs typically represents 97middot98 of (he class

bull S1ate PercenuaQeuros for these years not shown as lhev included CondiUonafly Met NHS data has Conditionally Met filtered out So percentaQeuros are compafiable ---------shy

0

Jl t (I)

C J t)

450 shy

400

350

300

250

200

150

100

50

00

of Students that Met or Exceeded in Reading Subgroup Sped

424

-shy ---shy --------shy

10-11 S t 11=]i)I Y ( lr-

Data Source ODE State Report Card - Includes ONLY sophomores who are counted at the building level spending at least 40 of their day in regular education This typically represents 97-98 of the class

i

04-05 05-06 06-07 07-08 08-09 09-10

Change in achievement level standards

of Students that Met or Exceeded in Math Subgroup SPed

400

350

Jl 300 I (I) 250

C J 200 t) 0 150

100

50

00

02-03 03-04 04-05 05-06 06-07 07-08 08-09 09-10 10-11

Data Source ODE State Report Card - Includes ONLY sophomores who are counted at the building level spending at least 40 of their day in regular education This typically represents 97-98 of the class

__ ___ ________GIltinpe in actl1~vementl~vellgttngarcls

--- --------------

of Students that Met or Exceeded in Writing Subgroup Sped

25 23 22

04-05 05-06 06-07 07-08 08-09 09-10 10-11

Sill i 1 Yell-S

Data Source ODE State Report Card - Includes ONLY sophomores who are counted at the building level spending at least 40 of their day in regular education This typically represents 97-98 of the class

of Students that Met or Exceeded in Reading Subgroup LEP

Jl I Cl C s

II) 0 ~ co

20

15

10

5

0

Jl I Cl

C s II) 0 ~

450

400

350 300 250

200

150

100

50

00 -~ -- shy I

04-05 05-06 06-07 07-08 08-09 09-10 10-11 r I] II 1 Y( 11

Data Source ODE State Report Card Includes ONLY sophomores who are counted at the building level spending alleasl40 of their day in regular education This typically represents 97-98 of the class

____C=ha=nge in achievement

of Students that Met or Exceeded in Math Subgroup LEP

500 458

02-03 03-04 04-05 05-06 06-07 07-08 08-09 09-10 10-11

Jl I Cl

C a II) 0 ~ 0

450 400

350 300

250 200

150 100

50 00

r 1 1 Ii j i Yi ~ 11 bull

Data Source DDE State Report Card Includes ONLY sophomores who are counted at the building level spending at least 40 of their day in regular education This typically represents 97-98 of the class

Ghanqein achi~ement III ~~I1(tar9s

of Students that Met or Exceeded in Writing Subgroup LEP

2425

20 l Q) 15C l

tJ) 10

0

0e 5

0

05-06 06-07 07-08 08-09 09-10 10-1104-05

I ) 1 middot1 I

Data Source ODE State Report Card - Includes ONLY sophomores who are counted at the building level spending at least 40 of their day in regular education This typically represents 97-98 of the

Data Source ODE State Report Card - Includes ONLY sophomores who are counted at the building level spending at least 40 of their day in regular education This typically represents 97-98 of the class

Change in achievement level standards

600

500 $ c 400 ()

C I 300

(J) - 0 200 ~ 100

00

of Students that Met or Exceeded in Reading Subgroup Hispanic

553

04-05 05-06 06-07 07 -08 08-09 09-10 10-11 ) II II i )1 Yl 11

of Students that Met or Exceeded in Math Subgroup Hispanic

700

ll c (i)

C s-en 0 ~ 0

500

400

300

200

100

00

02-03 03-04 04-05 05-06 06-07 07-08 08-09 09-10 10-11Sln111 I Y( 11

Data Source ODE State Report Card Includes ONLY sophomores who are counted at the building leel spending at least 40 of their day in regular education This typically represents 97-98 ofthe class

Change in achieement leel standards

Jl c Ql

C l

(J) 0

~

35

30

25

of Students that Met or Exceeded in Writing Subgroup Hispanic

20

10

5

0

04-05 05-06 06-07 07-08 08-09 09-10 10-11

Data Source ODE State Report Card - Includes ONLY sophomores who are counted at the building leeuro1 spending at least 40 of their day in regular education This typically represents 97-98 of the class

--

Percent of Students Enrolled in College the Fall Immediately Following Graduation From High School

100~1

90

80 I)

~ 70tIS J 0

60~ 537 50 S~ 4~ 4r 4 4~0 n

C OJ 40 Y lI-OJ

Q 30

20

10

0 2004 200S 2006 2007 2008 2009

Class

f+ All I~~~ti~~- middot-AVG--48~

J

9gt -I

Percent of Students EnroUed inColIege the FaU Immediately FoUowing Graduation From High Schoo~ by Institrutional Type

100

90

80 111 cu IU 70 s

C ns 60 Ishy

~ 51 53 0

so bull 48 bull

4i 47 bull ~

43 t cu v ~

ltIi D

40

30

37 --shy

35 35 38 ___ 31 _-----------_ 32 _---e----shy ------shy

20 16 14 14 _ _ - M - - ~ - bull __AI _ _ _ 12 11 M _ 15 --- ----- _- shy

10

o _-_- --200-4- ~----------~--~ --- ---~~~ -----~-~ --- -~ - ------ ~----- --- __---- 2005 2006 2007 2008 2009

Class

All Institutions Public Institutions Private Institutions AVe = 48

-~ 51- -C

Percent of Students Enrolled in College at Any Time During the First Year After High School

100

90

111 OJ fU = 0 ra 0shy~ Ilshy0 s lt11 V 0shy

ff

80

70

60

50

40

30

54 54bullbull 56 52bull

6

~ 51

20

10

o _ 2004 2005 2006 2007 2008 2009

Class

[+ All Instit~tions nAVG = 55I Q

~

Percent of Students Enrolled in College at Any Time During the First Two Years After High School

1

100 ~

90 j 80

I ell ltII 70tlSs

C tlS 60

0

-

SOl C ltII 40 i ~ ltII

Q 30 1 20j 10 ~

I

oj

61 61 60 63 ---S~ 5 bull

2004 2005 2006 2007 2008 2009

Class

(+Alll~l~ns AVc~601

o-~

bull bull bull

Percent of Students Enrolled in College the First Year After High School Who Returned for a

100

90en -cshy 800 shyc ClJ 70I (U

0 11 60 c (II 50a J Vl 40 shy0

30c ClJ u shyltII 20

Q

10

0

Second Year (Freshman to Sophomore Retention)

89

~9 82 85bull 82

-

2004 2005 2006 2007 2008

Class

freshman to Sophomore Retention AVe == 83

--~ --shyJ

Most Common Institutions of Initial Enrollment for All Classes - by Number of Students

1 PORTLAND COMMUNITY COLLEGE 2 OREGON STATE UNIVERSITY 3 CHEMEKETA COMMUNITY COLLEGE 4 GEORGE FOX UNIVERSITY S UNIVERSITY OF OREGON) MAIN CAMPUS 6 WESTERN OREGON UNIV ERSITY 7 PORTLAND STATE UNIVERSITY 8 CLACKAMAS COMMUNITY COLLEGE 9 LINFIELD COLLEGE 10 UNIVERSITY OF PORTLAND 11 PACIFIC UNIVERSITY 12 CENTRAL OREGON COMMUNITY COLLEGE 13 LINN-BENTON COMMUNITY COLLEGE 14 OREGON INSTITUTE OF TECHNOLOGY 15 SEATTLE UNIVERSITY 16 SOUTHERN OREGON UNIVERSITY 17 MT HOOD COMMUNITY COLLEGE 18 LANE COMMUNITY COLLEGE 19 WlLLAMETTE UNIVERSITY 20 AZUSA PACIFIC UNIVERSITY 21 BRIGHAM YOUNC UNIVERSITY 22 SEATTLE PACIFIC UNIVERSITY 23 THE EVERGREEN STATE COLLECE 24 BRIGHAM YOUNG UNIVERSITY - IDAHO FALLWINTER 25 BRIGHAM YOUNG UNIVERSITY -IDAHO AIINTERSPRING

2 9gt ~

131 d4

Newberg High School Student Survey 2004-2010 July 2010

6 Students are given the grades ABCD and F to show how well theyre doing in school Suppose your school was graded in the same way All things considered what grade would you give your small school ABCD or F

A 158

B 321

C 155

D 40

F 34

cant sayno opinion 60

Total 768

7 The majority of my high school courses will have value to me after graduation from Newberg High School

Agree 403

Disagree 149

Not sure 215

Total 767

8 It is easy to be involved in student activities athletics or leadership at Newberg High School

Agree 491

Disagree 130

Not Sure 144

Total 765

9 Students in my small school have school spirit

Agree 334

Disagree 239

Not sure 191

Total 764

10 Teachers and staff in my small school have school spirit

Agree 465

Disagree 133

Not sure 166

Total 764

11 Compared to last year there is more school spirit

Agree 235

Disagree 191

Not sure 338

Total 764

2004-2010

2010

21

42

20

5

4

8

100

2010

53

19

28

100

2010

64

17

19

100

2010

44

31

25

100

2010

61

17

22

100

2010

31

25

44

100

2009

23

39

20

6

6

6

100

2009

53

22

25

100

2009

62

18

20

100

2009

35

41

24

100

2009

62

18

20

100

2009

29

27

43

100

2008 2006 2004

16 5 8

34 34 37

25 40 34

10 14 10

7 3 6

8 3 6

100

2008 2006 2004

48 55 59

25 16 16

27 29 25

100

2008 2006 2004

56 53 60

27 20 19

17 26 21

100

2008 2006 2004

29 29 32

48 53 37

23 19 31

100

2008 2006 2004

54 39 49

26 28 20

20 33 31

100

2008 2006 2004

20

39

41

100

Climate Survey Report Newberg High School NHS Page 1

1 Jy

121 enjoy coming to school

Agree

Disagree

Not sure

Most of the time

Some of the time

Rarelynever

no opinion

367

237

162

766

2010

48

31

21

100

2009

45

37

18

2008

39

38

24

2006

24

53

21

2

2004

34

46

19

1

13 The adults at this school listen to you

Agree

Disagree

Not sure

406

210

150

2010

53

27

20

2009

55

25

20

2008

42

36

22

2006 2004

Total 766 100 100 100

14 Changes at school are clearly communicated to me

Agree

Disagree

Not sure

Total

195

361

208

764

2010

26

47

27

100

2009

32

47

21

100

2008

17

64

18

100

2006 2004

15 I have an opportunity to be involved In the development of Small Schools Agree 243

Di~agree 293

Not sure 227

Total 763

2010

32

38

30

100

2009

40

36

24

100

2008

28

51

21

100

2006 2004

16 Overall student discipline and behavior is not a problem at Newberg High School

Agree 213

Disagree 351

Not sure 202

Total 766

2010

28

46

26

100

2009

30

39

31

100

2008

23

53

24

100

2006

26

50

24

2004

40

33

27

18 When students have an emergency at school someone is there to help 2010 2009 2008 2006 2004

Agree 546 72 70 62 48 54

Not sure 149 20 19 25 41 34

Total 755 100 100 100

2004-2010 Climate Survey Report Newberg High School NHS Page 2

19 Campus supervision is adequate before and after school during lunch and between classes

gree 440

Disagree 172

Not sure 140

Total 752

2010

59 23

19

100 ~

2009

58

24

18

100

2008

55

26

19

100

2006

49

28

23

2004

58

18

24

20 Compared to last year student behavior on the school bus is better this year Agree 164

Disagree 133

Not sure 451

Total 748

2010

22

18

60

100

2009

23

18

58

100

2008

15

21

65

100

2006 2004

21 My teachers are concerned about me

Agree

Disagree

Not sure

Total

353

203

197

753

2010

47

27

26

100

2009

54

21

25

100

2008

42

30

29

100

2006

45

17

37

2004

40

19

41

22 Strangers do not come and go on the NHS campus easily

Agree 359

Disagree 179

Not sure 214

Total 752

2010

48

24

28

100

2009

39

29

32

100

2008

38

29

33

100

2006

34

25

42

2004

36

24

40

23 School rules and student rights and responsibilities are clear and students know what they are Agree 412

Disagree 190

Not sure 145

Total 747

2010

55

25

19

100

2009

57

23

20

100

2008

48

34

18

100

2006

44

29

27

2004

54

16

30

24 People trust and respect each other in my small school

Agree Disagree Not sure

Total

291 269 189

749

2010

39 36 25

100

2009

37 40 22

100

2008

29 49 22

100

2006

11 61 28

2004

19 49 33

25 Students in different ethnic groups in my small school are respected

Agree 385

Disagree 167

Not sure 202

Total 754

2010

51

22

27

100

2009

47

25

28 100

2008

39

34

27

100

2006

18

57

25

2004

22

44

34

2004-2010 Climate Survey Report Newberg High School NHS Page 3

lkaLj 26 Teachers in my small school take action when they see rules being broken

2010 2009 2008 2006 2004

Agree Disagree

442 164

59 22010

61 middot21

56 24middot

48 2100

47 28

Not sure 146 19 18 20 31 25

Total 752 100 100 100

27 Coaches at Newberg High School take action when they see rules being broken

2010 2009 2008 2006 2004

Agree 396 53 56 52 44 44

Disa~~e 101 13 13 15 12 13

Not sure 254 34 31 33 44 44 Total 751 100 100 100

pound0 ItcUCI3 I Illy ~lildl1 toIUUI tUW YlIIICII

students in their class are under the influence of 2010 2009 2008 2006 2004 __ ___ 1__ _1

Agree 204 27 26 17 16 20

Disagree 314 42 39 48 47 40

Not sure 235 31 35 35 38 40

Total 753 100 100 100

L~ yUcn llt) elL cwnn~ nlWIl vvllUVI IJlUVV WIICII

students are under the Influence of drugs or 2010 2009 2008 2006 2004 __ _1

Agree 258 34 35 29 28 29

Disagree 174 23 24 28 20 20

Not sure 322 43 42 43 52 51

Total 754 100 100 100

30 When students are disciplined for breaking rules they are treated equally regardless of

2010 2009 2008 2006 2004

Agree 418 56 54 46 45 47

Disagree 164 22 23 31 25 19

Not sure 167 22 23 22 30 35

Total 749 100 100 100

v I llV1 ILUU1ILgt tJClItIIt-ClLIII1j III Cl LIYun~ VI

athletics are disciplined for breaking rules they 2010 2009 2008 2006 2004 ___ amp___ _ _ bullbull _ 1bullbull

Agree 375 50 49 44 35 37

Disagree 155 21 22 28 20 27

Not sure 217 29 29 28 42 38

Total 747 100 100 100

32 When athletes are disciplined for breaking the rules they are held accountable

2010 2009 2008 2006 2004

Agree 377 50 54 52 49 42

Disagree 134 18 15 18 11 18

Not sure 242 32 30 30 39 40

Total 753 100 100 100

2004-2010 Climate Survey Report Newberg High School NHS Page 4

33 I feel safe at Newberg High School 2010 2009 2008 2006 2004

Agree 499 66 62 55 55 58 Disagree 118 16 18 22 18 14degic Not sure 134 18 21 23 28 28 Total 751 100 100 100

In your opinion are the following issues a problem on the Newberg High School campus

34 Vandalism including graffiti 2010 2009 2008 2006 2004

No problem 197 27 27 21 16 32

Small problem 449 61 62 66 71 61

Serious roblem 90 12 11 13 13 7

Total 736 100 100 100

35 Gangs 2010 2009 2008 2006 2004

No problem 362 49 40 25 28 56

Small problem 326 44 46 56 58 36

Serious problem 48 7 13 19 14 9

Total 736 100 100 100

36 Alcohol use 2010 2009 2008 2006 2004

No problem 225 31 27 25 20 23

Small problem 347 47 46 40 44 48

Serious problem 163 22 26 35 36 29

Total 735 100 100 100

37 If alcohol use is a problem at school where does it happen

2010 2009 2008 2006 2004

hallways 112 20 25 26 17 17

commonscafeteria 130 23 25 28 18 17

parking Iot 297 52 54 58 57 47

classroom 73 13 18 20 12 14

locker areas in hallways 98 17 22 23

PE locker area 88 15 21 23

athletic fields 150 26

gyms 70 12

restrooms 270 48 46 54 51 36

bus stop 136 24 32 31 23 18

on the bus 132 23 29 30 23 21

walkipllI to or from school 290 51 52 53 48 41

athletic sports practices 13 17 9 11

sports events 30 38 43 39

school-sponsored activities or trips 24 26

Other Please Specify 202 36 30 41 43 42

2004-2010 Climate Survey Report Newberg High School NHS Page 5

I if ~y

38 If alcohol use at school is a problem when does it happen

2010 2009 2008 2006 2004

before school 349 60

during advisory 125 22

between classes 165 28

during lunch 250 43

after school 404 70

at sporting events 175 30

at school-sponsored activities or trips 127 22

Other please specify 113 19

39 Tobacco use 2010 2009 2008 2006 2004

No problem 256 35 28 30 19 26

Small problem 325 45 52 46 49 48

Serious problem 145 20 19 25 32 26

Total 726 100 100 100

40 If tobacco use is a problem at school where does it happen

2010 2009 2008 2006 2004

hallways 57 11 21 19 12 9

commonscafeteria 51 10 15 18 7 8

parking lot 272 54 58 56 60 50

classroom 46 9 14 15 8 6

locker areas in hallwyas 54 11 14 17

PE locker area 57 11 16 21

athletic fields 145 29

gyms 54 11

bus stop 189 37 37 38 41 27

on the bus 164 32 20 21 11 12

walking to or from school 70 14 55 55 64 60

athletic sports practices 279 55 10 19 12 8

sports events 23 34 34 28

school-sponsored activities or trips 16 24

Other Please Specify 138 27 30 34 37 31

41 If tobacco use is a problem at school when does it happen 2010 2009 2008 2006 2004

before school 321 62

during advisory 147 29

between classes 164 32

during lunch 259 50

after school 360 70

at sportinj events 142 28

at school~sponsored activities or trips 104 20

Other please specify 102 20

42 Drug use 2010 2009 2008 2006 2004

No problem 154 21 23 18 10 19

Small problem 304 42 44 38 33 39

Serious problem 260 36 33 43 57 42

Total 718 100 100 100

2004-2010 Climate Survey Report Newberg High School NHS Page 6

~ t~l

43 If drug use is a problem at school where does it happen

2010 2009 2008 2006 2004

hallways 109 19 26 32 24 16

commonscafeteria 96 17 25 27 18 16

parking Iot 293 52 55 55 61 49

classroom 83 15 18 22 13 11

Iocker areas in hallway 94 17 26 27

PE lockers 98 18 18 26

athletic fields 181 32

gyms 85 15

restrooms 288 52 47 56 64 47

bus stop 173 31 32 39 41 30

on the bus 130 23 25 28 29 26

walking to or from school 299 53 52 55 61 56

athletic sports practices 16 22 13 14

sports events 28 36 44 38

school-sponsored activities or trips 24 28

Other Please Specify 150 27 26 34 34 34

44 If drug use is a problem at school when does it happen

2010 2009 2008 2006 2004

before school 397 70 middotmiddotVmiddot

during advisory 196 35

between classes 214 38

during lunch 292 52

after school 370 65

at sporting events 158 28

at school-sponsored activities or trips 117 21

Otherplease specify 97 17

45 Drug selling 2010 2009 2008 2006 2004

No problem 313 44 39 34 20 35

Small problem 290 41 39 42 42 42

Serious problem 108 15 22 25 38 23

Total 711 100 100 100

46 If drug selling is a problem at school where does it happen 2010 2009 2008 2006 2004

hallways 166 39 46 49 50 40

commonscafeteria 125 29 37 42 43 33

parking Iot 231 54 53 61 64 54

classroom 92 22 25 30 27 25

locker areas in hallways 124 29 33 40

PE lockers 110 26 27 35

athletic fields 122 29

gyms 105 25

restrooms 193 45 48 52 57 43

bus stoP 148 35 37 42 42 34

on the bus 139 33 36 42 40 35

walking to or from school 201 47 46 54 57 47

athletic sports practices 17 24 18 18

sports events 26 37 40 36

school-sponsored activities or trips 20 27

Other Please Specify 128 30 23 26 26 29

2004-2010 Climate Survey Report Newberg High School NHS Page 7

47 If drug selling is a problem at school when does it happen

before school

during advisory

between classes

during lunch

after school

at sporting events

263

138

180

197

280

132

2010

61

32

42

46

65

31

2009 2008 2006 2004

at school-sponsored activities or trips 116 27

Other please specify 117 27

48 Sexual harassment

No problem

Small problem

Serious problem

Total

317

323

88

728

2010

44

44

12

100

2009

40

45

15

100

2008

36

52

12

100

2006

34

52

13

2004

41

42

14

49 Racial harassment

No problem

Small problem

Serious problem

Total

252

367

112

731

2010

34

50

15

100

2009

32

52

16

100

2008

24

52

25

100

2006

22

56

22

2004

33

47

20

50 Bullying

No problem

Small problem

Serious problem

Total

201

390

138

729

2010

28

53

19

100

2009

26

56

18

100

2008

21

59

20

100

2006

15

61

24

2004

24

57

19

51 Fighting

No probl~m

Small problem

Serious problem

Total

15

71

15

101

2010

15

70

15

100

2009

27

60

13

100

2008

19 ~

62

19

100

2006

12

61

27

2004

24

62

15

To the best of your knowledge have you used any of these substances in the last 30 days

alcohol

Yes

No

2010 2009 2008

19

81

2006

25

75

2004

20

80

Total 100

tobacco

Yes

No

Total

2010 2009 2008

12

88

100

2006

13

87

2004

14

86

2004-2010 Climate Survey Report Newberg High School NHS Page 8

marijuana 2010 2009 2008 2006 2004 Yes 10 14 14 No 90 86 86 Total 100

illicit drugs 2010 2009 2008 2006 2004 Yes 8 8 3 No 92 92 97 Total 100

Which of these things happened to you DURING THE SCHOOL DAY OR AT A SCHOOL ACTIVITY since the beginning of the school year

52 I had something stolen at school 2010 2009 2008 2006 2004

Yes 291 40 42 39 35 18

No 439 60 58 61 65 82

Total 730 100 100 100

53 I saw a student with a weapon at school 2010 2009 2008 2006 2004

Yes 231 32 34 33 26 15

No 502 68 66 67 74 85 Total 733 100 100 100

54 I was picked on at school because of my ethnicity 2010 2009 2008 2006 2004

Yes 111 15 19 16 12 8 No 621 85 81 84 88 92

Total 732 100 100 100

55 I saw students steal from the library a classroom or the cafeteria 2010 2009 2008 2006 2004

Yes 248 34 41 36 38 18

No 481 66 59 64 62 82

Total 729 100 100 100

56 I saw students destroy or mark-up school equipment or buildings 2010 2009 2008 2006 2004

Yes 294 40 44 48 45 21

No 433 60 56 52 55 79

Total 727 100 100 100

57 I saw students with tobacco on campus during the school day 2010 2009 2008 2006 2004

Yes 279 39 40 38 49 35

No 444 61 60 62 51 65

Total 723 100 100 100

58 I saw students using alcohol on campus during the school day 2010 2009 2008 2006 2004

Yes 206 28 34 28

No 519 72 69 72

Total 725 100 100 100

2004-2010 Climate Survey Report Newberg High School NHS Page 9

59 I saw students using drugs on campus during the school day 2010 2009 2008 2006 2004

Yes 215 30 32 30 No 513 70 68 70

Total 728 100 100 100

60 I saw students using drugs or alcohol at school-related activities after school

2010 2009 2008 2006 2004

Yes 226 31 35 30 34 18

No 500 69 65 70 65 82

Total 726 100 100 100

61 I saw students using drugs or alcohol at school-related athletic events after school

2010 2009 2008 2006 2004

Yes 198 28 31 27 37 27

No 520 72 69 73 63 73

Total 718 100 100 100

62 In your opinion what is the single most serious problem at Newberg High School

2010 2009 2008 2006 2004

theft 81 11 12 11 10 5

intimidation 40 6 8 5 4 6

sexual harassment 30 4 6 3 1 4

vandalism 61 9 2 4 4 3

defiance of authority 104 15 14 17 11 17

drug use 181 26 23 21 34 30

use of illegal performance enhancing drugs 12 2 2 1 2 1

gangs 12 2 4 4 3 1

tobacco use 28 4 4 2 2 2

racial harassment 28 4 6 6 4 4

drug sales 13 2 3 4 7 4

alcohol use 33 5 3 6 4 6

Other Please Specify 82 12 12 17 14 16

Total 705 100 100 100

63 If you believe drug use is a problem at NHS in your opinion what is the most widely-used drug at Newberg High School

2010 2009 2008 2006 2004

alcohol 191 32 33 36

marijuana 447 74 67 60

tobacco 151 25 31 23

inhalents 51 8 6 7

prescription drugs (oxycotin vicodin etc) 91 15 17 27

cocaine 62 10 9 7

amphetamines (including meth) 41 7 7 8

Other Please Specify 63 10 8 12

2004-2010 Climate Survey Report Newberg High School NHS Page 10

AVision for NHS 2003 Gates Grant Application

Our school vision of student learning is directly linked to core principles about teaching and learning

1 First we believe all students can learn regardless of their circumstances

2 Teachers and students alike have a desire to learn and both must be supported and encouraged to make connections in school

3 We believe in the concept of catalyst teaching and learning Teachers become catalysts for student learning by actively engaging students in the process of discovery showing students new ways of thinking and sparking new connections with both the material and targeted skills

4 We believe that students need to master essential skills as they expand their knowledge and experience

5 We believe that students learn better when their learning is personalized Students who make connections with significant adults in their lives are more successful as learners

6 We believe that students should have the opportunity to apply their knowledge in a meaningful way outside of the structures of traditional disciplines or content areas

7 We believe that all students can meet high performance standards if they are supported encouraged and have choice in their learning

8 We believe that every student has unique fits talents and interests and it is our job to cultivate them

9 We believe that excellence is achievable in acommunity of learners

Small School Goals and Outcomes 2003middot2010

GOALS School must emphasize two goals personalization-students must be known well and high expectations-- students must know that their teachers will hold them to high standards These goals must create equity by applying them to all students

Goal 1 Substantially increase students readiness for postsecondary education Goal 2 Improve teacher practice in every single class throughout the school Goal 3 Create five autonomous small schools with distinct identities

OUTCOMES o Teaching is rigorous and intellectually vibrant Student achievement is the top priority

o Essential skills are clearly identified supported and consistently taught

o Teachers have high expectations of all students and the skills necessary to support these high expectations

o Advisories and classes support student and adult connections

o Diversity is valued and encouraged Students parents and our community share their experiences in asafe environment

o Student learning and needs drive all instructional and organizational decisions

NEWBERG SCHOOL DISTRICT 29J AGENDA shy November 8 2010

Item Community Growth and Enrollment Information XXXX

Originator Claudia Stewart Coordinator of Communications and Community Relations

Presenter Claudia Stewart

Topic Summary Claudia will update the Board about community growth and enrollment

Information

NEWBERG SCHOOL DISTRICT 29J AGENDA shy November 8 2010

Item

Originator

Presenter

Resolution 2011-03 Appropriation Revision

Nathan Roedel Director of Finance and Operations

Nathan Roedel Director of Finance and Operations

Action XXXX

Topic Summary Appropriation Revision for Fiscal Year 2008-09

Background Information

The Board of Directors adopted the budget for Fiscal Year 2010-11 at the June 28 2010 School Board Meeting

An appropriation revision increasing the Fiduciary Early Retirement Fund in the amount of $10000 is necessary

Original Budget Appropriation $179165

Revised Budget Appropriation $189165

Superintendents Recommendation Move that the Newberg School District Board of Directors approve Resolution 2011 03 to revise appropriations in the Early Retirement Fund for 2010-11 fiscal year by title only

Newberg School District Resolution 2011middot03

Making Appropriations

BE IT RESOLVED that the appropriation amounts for the fiscal year beginning July 1 2010 and for the purposes shown below are hereby revised

Fiduciary Fund

Early Retirement +10000

The above resolution statement was approved and declared adopted on this 8th day of November 2010

Dr Paula A Radich Clerk Melinda Van Bossuyt Chair

NEWBERG SCHOOL DISTRICT 29J AGENDA shy November 8 2010

Item

Originator

Presenter

Cancel November 22 2010 Board Meeting

Toni Wyss Board Secretary

Dr Paula A Radich Superintendent

Action XXXX

Topic Summary Cancel the November 222010 Board Meeting

Superintendents Recommendation Move that the Newberg School District Board of Directors cancel the November 222010 Board Meeting

NEWBERG SCHOOL DISTRICT 29J AGENDA shy November 082010

Item

Originator

Presenter

Request for Proposals for Architectural and Engineering Services

Nathan Roedel Director of Finance and Operations

Nathan Rodel Director of Finance and Operations

Action XXXX

Topic Summary Following the recommendations of the Districts Facilities Task Force the Board will seek proposals regarding acost analysis of those recommendations

Background Information In the fall of 2010 a citizen Facilities Task Force examined current and projected enrollment and facility capacity and made recommendations for future needs The task force reported that the Newberg Public Schools required additional space for future growth The report also stated that schools were in need of repair including roofs heating and ventilating systems The goals are as follows

o Accommodate enrollment growth-now and in the future o Maintain the communitys investment in schools through major maintenance o Increase safety and security at school sites o Purchase property for future schools at todays market rates

Since the completion of projects for the 2002 bond measure the district has maintained its facilities with a minimal expenditure of funds The 1993 bond issue retires in 2011 thereby providing the district a window to determine whether to consider afuture bond measure

For the Board of Directors to adequately plan for future facility needs an updated analysis of enrollment trends educational athletic and activity programs needs and recommendations concerning facility and maintenance costs is required

Superintendents Recommendation Move that the Newberg School District Board of Directors approve the Request for Proposals for Architectural and Engineering Services as presented

Newberg School District 29J Request For Proposals

Architectural and Engineering Services

1 Introduction Newberg School District (hereafter referred to as the District) seeks architectural and engineering proposals regarding the design and construction addition and renovation of the Districts 12 physical facilities The District intends to execute a written agreement with an architectural firm to provide preliminary architectural and engineering cost estimates for a potential construction bond

The Districfs selection process shall consist of the Districts review and analysis of the proposers response to this request for proposal

2 Scope of Services Provide preliminary architectural and engineering estimates for the following projects as recommended by the Districts Facilities Task Force

New Middle Alternative Welcome Center School 1 Build new school that incorporates Transitions and CYFS programs

Include new kitchen and one or more cafeterias Remove modulars at MV ampCV DistrictmiddotWide

2 Resurface parking areas as needed (Pave service road behind NHS) 3 Repair sidewalks as needed 4 Upgrade Phone System 5 Lock Down System (school accessibility) 6 Replace carpets with hard flooring (CVMS DD AC NHS Caftall Center) 7 Security System ampCamera Evaluation (JA MVMS NHS) 8 Replace GCMs with UNCs 9 Replace Gym Lighting - T-5s - (Senate Bill 1149)

111 Install a refrigeration monitoring system

Administrative Servicesmiddot District Office 10 Modify Server Room - fire protection system 11 Additional Parking

Replace Existing Furnaces as Required 108 Build a new server room

pl

Antonia Crater Elementary School

12 New intercom system 13 Add storage - outside behind Gym

Dundee Elementary School 14 Combine two services and replace old panel equipment and wiring 15 New roof on 5th street classrooms 16 Modify and relocate health room 17 Replace gym air handler 18 Replace single pane windows where they occur

Edwards Elementary School 19 New intercom 20 Add parking lot lighting by crosswalk 21 Add speed bumps to parking in front 22 Improve conference room ventilation 23 New Roof 24 Modify built in gutter system 25 Replace Generator 26 Provide additional computer lab (expand into library space) 27 Replace Existing Fiber Ductwork as required

Ewing Young Elementary School 29 Old wiring (asbestos) and distribution panels

Joan Austin Elementary School 30 Fix Cafeteria floor covering and patch new floor 31 Replace fixed window between office and health room with slider

Mabel Rush Elementary School 32 Replace old AO Smith Boiler with new Aerco boiler and integrate into BMS control panel 33 Acoustic tiles in halls (Dual purpose with tack boards) 34 Tack boards in halls (Dual purpose with acoustic tiles in halls) 35 Add electrical outlets 36 Add back-up Generator

108 Design a new serving line for the cafeteria 109 Develop a larger Storage area for the cafeteria

Mountain View Middle School 37 Redesign bus drop off 38 Redesign student drop off and pick up 39 Redesign parking for staff 41 Adjustable shelving and ladder access for PE storage 42 Replace all windows with broken seals

p2

43 44 45 46 47 48 49 50 54 55 56 57 58 59 60

Newberg High School 61 62 63 64 65 66 67 68 69

103 104 105 106 107

Grout and seal kitchen and restroom floors Basketball court drainage (resurface) New Addressable Fire Alarm system Lockers replaced with half size lockers Additional gym or multipurpose room for PE Improved (enlarged) counseling space Increase size of conference room Add office space for speech therapist psychologist behavior amp autism specialists and testing Sound proofing at principals offices Motion detectors (lighting) Add preheat coil to AHU 1 Replace defective VAVcontrollers Replace boiler Add separate hot water source for kitchen Install ducted returns from classroom pods

Modify Server Room fire protection system Upgrade HVAC system for gym Re-design gas shut-off valves in science rooms Modify internal zone return ducting in buildings A B C D E Fand G Redesign old woodshop area for classrooms Move Book Room Replace original hot water heating system in Gym with two high efficiency heaters Provide office space for Blue School that is not separated from the school Add improved entry to NHS (monument lighting landscaping etc) Expand the Great Expectations area-possibly moving a wall into J107 Expand and complete the pantry and expansion of culinary arts area to include acafe Redesign remainder of welding area to support the long-term growth of PCCCommunity classes Redesign Wurrain Theater to include another music classroomrecording studio Convert the former woodshop into a technology center

NHS Athletics Stadium Complex Track

70 New sub-grade improvements and surface for Track 71 Timing Equipment 72 Two Long Jump Pits and add high jump mats by scoreboard

Football Field 73 Artificial Turf

Grandstand 75 Concessions 76 Locker Rooms and Restrooms 77 Storage 78 New Visitor Bleacher

Tennis Courts

p3

(J ltnltgt U I

79 Two additional courts plus electrical circuits 80 Additional Electrical Circuits

Baseball 81 Finish Lights 82 Batting Cage 83 Replace bleachers varsity and JV fields 84 Press Box ampConcessions 85 JV Scoreboard (move to different location or new one)

Softball 86 Netting to protect spectators 87 Batting Cage

Wrestling 88 Replace carpet in Caffall Center with Mondo 89 Industrial washerdryer 90 Lockers in weight room 91 Replace closed off restroom 92 Team Room

McGrath Gym 93 Replace heaters 94 Renovate locker storage and team rooms 95 Move east side curtain to west side 96 Add athletic training room large enough for two tubs and office

Alternative High School Construct a replacement facility for the current Alternative High School building

Physical Plant 97 Install fire sprinkler system 98 Roof exhaust (Grounds Dept) 99 New gutters on storage building

100 New lighting in storage building 101 Insulate warehouses 102 New insulated doors and openers north building 110 Develop warehouse space for freezer

3 Selection Schedule bull Issue Request for Proposal November 9 2010 bull Project OrientationSite Visits (if necessary) TBD bull Receive Response to Request for Proposal 200 pm November 18 2010 bull Conduct Interviews Contact References (if applicable) TBD

The School District reserves the right to terminate suspend or modify the proposed school project at any time prior to executing the OwnerArchitect Form of Agreement In the event of such termination suspension or modification the School District shall have no obligation or liability to any firms preparing or submitting proposals for this RFP

p4

4 Target Dates The following dates are provided for planning purposes only

November 2011-Execute AE Agreement December 2011January 2012- BeginComplete preliminary design and build cost analysis

5 Instructions For Preparing Proposal Proposals shall be submitted in ten (10) copies to

Nathan Roedel Director of Finance and Operations Newberg School District 29J 714 E 6th Street Newberg OR 97132

In order to be considered proposals must be received by the School District no later than 200 pm November 18 2010

Proposals shall contain the information listed below and shall be tabbed as follows

Section 1 Organization Staffing and Qualifications 1) Provide a team organization chart depicting team members Include names titles and specific

responsibilities of team members

a) Through narrative discussion show reason why this firm believes it is especially qualified to undertake this project Discuss any unique qualifications that this firm possesses which would be of a benefit to the School District in the execution of this project

Section 2 Understanding of the Construction Program The Architect shall in a clear concise manner state hisher understanding of the project and program and the role of the Architect in the Pre-Desjgn Phase

The Architect shall provide information regarding their knowledge of the school districts facilities

Section 3 Other Information 1) The Architect shall indicate whether as a single entity or as a member of ajoint venture the firm has been the

subject of any litigation through the discharge of its professional services If so provide a detailed description of the litjgants the subject matter and the disposition of the arbitration or lawsuit

2) The Architect shall provide three (3) or more references of projects within similar industry performed in the previous five (5) years to be contact by the School District

Section 4 Fee Proposal 1) The fee proposal shall include all compensation and other payments due the Architect (eg manpower

overhead profit direct costs etc) in the performance of the scope of this RFP

2) The fee proposal for the project shall include costs associated with the Pre-Design Phase

3) For the pre-design phase show a) The proposed staff man hours anticipated for each discipline and individual total man hours and

estimated total labor and indirect costs

Proposal Evaluation Proposals received will be evaluated on the following criteria

a) Completeness of the submission (PassFail) b) Outcome of Reference Calling (20)

p5

V)i7I I

c) Vendors described knowledge of schools and school district construction (20) d) Vendors described knowledge of Newberg Public Schools buildings and Infrastructure (60)

For a Vendor to receive the full percentage available for each criterion listed district administration (at least six (6) administrators) will rank responses in each area on a scale of 1 (least meets) to 10 (absolutely meets) in regards to the perceived validity of statements contained in the RFP as they relate to the above concepts

p6

~ 12

NEWBERG SCHOOL DISTRICT 29J AGENDA - November 82010

Item Items for Future Agendas Information XXXX

Presenter Board Chair

Topic Summary Attached is the calendar for future Board agenda items

December 13 20tO No Second Meetin

bull Superintendent Evaluation Timeline bull Preliminary 2011middot12 School Calendar bull Special Programs Update bull Budget Calendar and Process 2011middot12 bull Budget Status Report bull Monthly Financial Report - Consent Agenda bull Visioning bull OETC Copier Contract bull Audit Report for 2009-10 with Auditors

Executive Session

Janua 24 2011Janua 102011

bull Proclamation Board Appreciation Month bull New Course Proposals bull Policies

Executive Session

bull Appropriation Transfer Resolution

Executive Session

bull Board Appreciation bull Student Recognition bull Quarterly Financial Report bull Accept Audit for 2009-10 bull Essential Skills bull Division 22 Standards

Executive Session

February 28 2011

630 Executive Session - Exempt Records

bull Student Recognition bull Monthly Financial Report - Consent Agenda

bull Licensed Teacher Contract Renewal bull Temporary Teacher Contracts bull Administrator Contract Renewal bull Superintendent Evaluation bull Superintendent Contract Renewal bull Proclamation-Classified Employee Appreciation Week

(March 7-10) Executive Session

March 28 2011 March 142011

bull Monthly Financial Report Consent Agendabull

Executive Session Executive Session

April 112011

Executive Session

May 092011

bull Establish Meal Prices 2011-12

bull Establish District Fees 2011-12

bull Establish Board Calendar 2011-12 bull WESD Board ElectIon

April 25 2011

bull Prociamation-Teacher Appreciation Week bull Quarterly Financial Report bull Rights and Responsibilities Handbook

Executive Session

May 23 2011

bull Monthly Financial Report - Consent Agenda bull District Fees bull Final 2011-12 School Calendar

Appoint Student Representatives to the Board bull Appropriation Transfer - Resolution

Executive SessionExecutive Session

June 27 2011June 13 2011

bull Resolution 2011- Adopting the Budget Making Appropriations and Imposing and Categorizing Taxes

bull Establish Substitute Teacher Pay Rate 2011-12 bull

Executive Session

bull Monthly Financial Report shybull bull Appropriation Transfer

Executive Session

Consent Agenda

  • Agenda
  • Oath of Office
  • MVMS Student Presentation
  • Consent Agenda
  • Minutes
  • Donation
  • Small Schools Update
  • Community Growth and Enrollment
  • Resolution 2011-03 Appropriation Revision
  • Cancel November 22 2010 Board Meeting
  • RFP Architectural and Engineering Services
  • Future Agendas
Page 7: NEWBERG SCHOOL DISTRICT 29J BOARD OF DIRECTORS … · Topic Summary: Deona Twenge was appointed Board Representative to Zone 1 at the October 25, 2010 Special Board Meeting to fulfill

NEWBERG SCHOOL DISTRICT 29J AGENDA - November 8 2010

Item

Originator

Consent Agenda Items

Toni Wyss Board Secretary

Action XXXX

Consent Agenda Recommendations

A Minutes 1 Approve the Minutes of the Special Board Meeting of October 25 2010 2 Approve the Minutes of the Regular Board Meeting of October 252010

B Donation Plants from Aspen Creek Landscaping

Superintendents Recommendation Move that the Newberg School District Board of Directors approve the consent agenda as presented

NEWBERG SCHOOL DISTRICT 29J Special Session 630 pm

Newberg School District Board Room October 252010

A duly called and noticed Special Session of the Board of Directors of Newberg School District 29J was called to order by Board Chair Melinda Van Bossuyt at 635 pm on Monday October 11 2010 in the Newberg School District Board Room

PRESENT

ABSENT

CAll TO ORDER

ADJOURNMENT

ATTEST Superintendent-Clerk

Board Chair Melinda Van Bossuyt Directors Mitsi Vondrachek Mark Ankeny Debbie Hawblitzel and Todd Thomas

Director Jim Chogyoji

Present in addition to Board members was Newberg Graphic reporter Laurent Bonczijk

Board Chair Van Bossuyt called the special session to order at 635 pm

Interview for Board of Director Zone 1 At the September 27 2010 Board meeting the Board appointed Kendall delancelotti to the position of Board representative to Zone 1 however it was announced at the October 11 2010 Board meeting delancelotti declined the appointment

The Board interviewed patron Deana Twenge for the position of Director for Zone 1

MOTION Director Ankeny moved that the Newberg School District Board of Directors appoint Deana Twenge as the Board representative to Zone 1 to fulfill the unexpired term through June 30 2011 motion was seconded and approved unanimously

No further matters appearing to come before the Board there was agreement for adjournment at 656 pm

Toni Wyss Board Secretary

APPROVED Board Chair

NEWBERG SCHOOL DISTRICT 29J Regular Board Meeting 700 pm

Newberg School District Board Room October 252010

A duly called and noticed Regular Board Meeting of the Board of Directors of Newberg School District 29J was called to order by Board Chair Melinda Van Bossuyt at 704 pm on Monday October 11 2010 in the Newberg School District Board Room

PRESENT Board Chair Melinda Van Bossuyt Directors Mitsi Vondrachek Mark Ankeny Debbie Hawblitzel and Todd Thomas

ABSENT Director Jim Chogyoji

Present in addition to Board members were Superintendent Paula A Radich Student Representative to the Board Cristian Cosgrove staff and Newberg Graphic reporter Laurent Bonczijk Also present was newly appointed Director Deona Twenge

CALL TO ORDER Board Chair Van Bossuyt called the meeting to order at 704 pm

FLAG SALUTE The Pledge of Allegiance was led by Edwards Elementary School student Ky Schaad

REVIEW AGENDA Deleted from the agenda was item VIII A Newberg High School Piano Sale Partnership Nathan Roedel Director of Finance and Operations determined this item did not require Board action

Added to the agenda was item IV Essential Schools Fall Forum Trip

B Student Trip Request Coalition of

STUDENT PRESENTArlONS Edwards Elementary Keely Clock Edwards Teacher and two students Ky Schaad and Briar Angell shared posters they made that helped other students learn school rules

Student Trip Request Coalition of Essential Schools Fall Forum Trip Green School Principal Karen Pugsley and Newberg High School Teacher Drea Ferguson and students Lauren Haney Kirsten Kirby and Kaitlyn Ebora requested permission to travel to San Francisco Califomia from November 11shy13 2010 to facilitate a workshop at the Coalition of Essential Schools annual fall forum Motion Director Thomas moved that the Newberg School District Board of Directors approve out-of-state travel for three students and two adults to travel to the 2010 Coalition of Essential Schools annual Fall Forum in San Francisco California from November 11-13 2010 motion was seconded and approved unanimously

October 25 2010

COMMENTSQUESTIONS FROM PATRONS

CONSENT AGENDA

COMMUNICATIONS CORRESPONDENCE INTRODUCTIONS

REPORTS

There were no comments

MOTION Director Hawblitzel moved that the Newberg School District Board of Directors approve the consent agenda as presented motion was seconded and approved unanimously The Board approved the minutes of the Regular Board Meeting of October 112010 and accepted donations of ababy grand piano from patron Judi Worrall to Mountain View Middle School and miscellaneous metals materials from Climax Portable Machine Tools Inc donated to Newberg High School

Superintendent Comments None

Board Member Comments Melinda Van Bossuyt introduced Deona Twenge newly appointed Director for Board Zone 1

Facilities Task Force Report Paul Frankenburger Facilities Task Force Chairman and former school district facilities director presented a report from the Facilities Task Force The Task Force was approved by the Board of Directors in February 2010 to examine the Districts current and future facility needs for the next ten years Committee members examined anticipated educational activity and athletic program needs the present condition of District schools and anticipated enrollment growth

The Task Force proposed a series of recommendations that addressed facility needs over the next decade Topping the list was a proposed new middle school to alleviate crowded conditions in Chehalem Valley and MOLintain View Middle Schools Major maintenance items such as roof boiler and flooring replacements electrical upgrades and modifications for greater energy efficiencies were also recommended by the Facilities Task Force

Although the current economy may not be optimal for passing a bond to fund facility needs the Committee asked the Board to give serious consideration to funding the recommendations for the following reasons

bull Address safety issues and protect the communitys investment in schools bull Build evenly to avoid having to fund a 20 year accumulation of building

needs bull Take advantage of current low interest rates bull Increase energy efficiency to reduce utility costs bull Redevelop the Newberg High School track and performance field to

withstand the pressure of additional use as enrollment grows and bull Accommodate community growth and increased enrollment in the next

decade

October 25 2010

NEW BUSINESS

OLD BUSINESS

ITEMS FOR FUTURE

EXECUTIVE SESSION

ADJOURNMENT

ATTEST Superintendent-Clerk

Quarterly Financial Report Nathan Roedel Director of Finance and Operations presented The projected ending fund balance for the General Fund is $706480 The beginning fund balance is $1927444 total projected revenue is $40159431 and total projected expenses are $39452951 MOTION Director Hawblitzel moved that the Newberg School District Board of Directors approve the quarterly financial report for the quarter ending September 302011 motion was seconded and approved unanimously

None

bull None were added

The Board convened Executive Session at 859 pm according to ORS192660(1)(d) Labor Negotiations

No further matters appearing to come before the Board there was agreement for adjournment at 922 pm

Toni Wyss Board Secretary

APPROVED Board Chair

October 252010

NEWBERG SCHOOL DISTRICT 29J AGENDA shy November 8 2010

Item

Originator

Donation Plants from Aspen Creek Landscaping

Nathan Roedel Director of Finance and Operations

ConsentAgendaXXXX

Topic Summary Accept plant donation from Aspen Creek Landscaping

Background Information

Aspen Creek Landscaping donated miscellaneous plants to the Newberg High School Greenhouse

Consent Agenda

NEWBERG SCHOOL DISTRICT 29J AGENDA - November 8 2010

Item Small Schools Update Information XXXX

Originator Doug Geygan Smaller Leaming Communities Project Director

Presenter Small School Principals Carol Campbell Filip Hristic Dan Malone and Karen Pugsley and SLC Project Director Doug Geygan

Background Information

Newberg High School Small Principals and the Smaller Learning Communities Project Director will review the progress of Small Schools at Newberg High School Principals will share OAKS College Clearinghouse and student climate survey data

Information

900 800 700 600 500 400 300 200 100 00

---- shy

Data Source ODE State Report Card ~ Includes ONLY sophomores who are counted at the buifding lewl spending at least 40 or their day in regular education This typically represents 97-98 of the class

Year to Year Peliormance - OAKS Scores Math

0 NHS vs State (l) 800i 715 ro 700 S 600 l-oc (II 500(11-0-o(l)l (II 400 CJ() gtlt 300Ow (l) 200 Cl J9 100 c (II 001 (l) 0shy

Dala Source

L

580

2005-2008

NHS I State

2006-2007 i 2007-2008

Srlll

I NHS

2008

State

-2009

)i

NHS State

I 2009-2010

YeHS ODE Slate Report Cam - Includes ONLY sophomores who are counted at the building lepoundl spending at least 40 of their day in regular education This typically

represents 97middot98 of the class bull Change in achicleuroment le-el standards

----_ ---shy

0 (l) 700i ro 600S l-o 500 c (II (l)-o-0 (l) 400 l (l) CJ 300() gtlt Ow 200 Cl 100J9 c (l) 001 (l) 0shy

Year to Year Peliormance - OAKS Scores Reading NSH vs State

~ 806

Year to Year Peliormance - OAKS Scores Writing NHS vs State

Data Souroe ODE State Report Card ~ Includes ONLY sophomores who are counted at the building lepoundl spertding at least 400 of their day in regufar education ThIs typically represents 97middot98 of (he class

bull S1ate PercenuaQeuros for these years not shown as lhev included CondiUonafly Met NHS data has Conditionally Met filtered out So percentaQeuros are compafiable ---------shy

0

Jl t (I)

C J t)

450 shy

400

350

300

250

200

150

100

50

00

of Students that Met or Exceeded in Reading Subgroup Sped

424

-shy ---shy --------shy

10-11 S t 11=]i)I Y ( lr-

Data Source ODE State Report Card - Includes ONLY sophomores who are counted at the building level spending at least 40 of their day in regular education This typically represents 97-98 of the class

i

04-05 05-06 06-07 07-08 08-09 09-10

Change in achievement level standards

of Students that Met or Exceeded in Math Subgroup SPed

400

350

Jl 300 I (I) 250

C J 200 t) 0 150

100

50

00

02-03 03-04 04-05 05-06 06-07 07-08 08-09 09-10 10-11

Data Source ODE State Report Card - Includes ONLY sophomores who are counted at the building level spending at least 40 of their day in regular education This typically represents 97-98 of the class

__ ___ ________GIltinpe in actl1~vementl~vellgttngarcls

--- --------------

of Students that Met or Exceeded in Writing Subgroup Sped

25 23 22

04-05 05-06 06-07 07-08 08-09 09-10 10-11

Sill i 1 Yell-S

Data Source ODE State Report Card - Includes ONLY sophomores who are counted at the building level spending at least 40 of their day in regular education This typically represents 97-98 of the class

of Students that Met or Exceeded in Reading Subgroup LEP

Jl I Cl C s

II) 0 ~ co

20

15

10

5

0

Jl I Cl

C s II) 0 ~

450

400

350 300 250

200

150

100

50

00 -~ -- shy I

04-05 05-06 06-07 07-08 08-09 09-10 10-11 r I] II 1 Y( 11

Data Source ODE State Report Card Includes ONLY sophomores who are counted at the building level spending alleasl40 of their day in regular education This typically represents 97-98 of the class

____C=ha=nge in achievement

of Students that Met or Exceeded in Math Subgroup LEP

500 458

02-03 03-04 04-05 05-06 06-07 07-08 08-09 09-10 10-11

Jl I Cl

C a II) 0 ~ 0

450 400

350 300

250 200

150 100

50 00

r 1 1 Ii j i Yi ~ 11 bull

Data Source DDE State Report Card Includes ONLY sophomores who are counted at the building level spending at least 40 of their day in regular education This typically represents 97-98 of the class

Ghanqein achi~ement III ~~I1(tar9s

of Students that Met or Exceeded in Writing Subgroup LEP

2425

20 l Q) 15C l

tJ) 10

0

0e 5

0

05-06 06-07 07-08 08-09 09-10 10-1104-05

I ) 1 middot1 I

Data Source ODE State Report Card - Includes ONLY sophomores who are counted at the building level spending at least 40 of their day in regular education This typically represents 97-98 of the

Data Source ODE State Report Card - Includes ONLY sophomores who are counted at the building level spending at least 40 of their day in regular education This typically represents 97-98 of the class

Change in achievement level standards

600

500 $ c 400 ()

C I 300

(J) - 0 200 ~ 100

00

of Students that Met or Exceeded in Reading Subgroup Hispanic

553

04-05 05-06 06-07 07 -08 08-09 09-10 10-11 ) II II i )1 Yl 11

of Students that Met or Exceeded in Math Subgroup Hispanic

700

ll c (i)

C s-en 0 ~ 0

500

400

300

200

100

00

02-03 03-04 04-05 05-06 06-07 07-08 08-09 09-10 10-11Sln111 I Y( 11

Data Source ODE State Report Card Includes ONLY sophomores who are counted at the building leel spending at least 40 of their day in regular education This typically represents 97-98 ofthe class

Change in achieement leel standards

Jl c Ql

C l

(J) 0

~

35

30

25

of Students that Met or Exceeded in Writing Subgroup Hispanic

20

10

5

0

04-05 05-06 06-07 07-08 08-09 09-10 10-11

Data Source ODE State Report Card - Includes ONLY sophomores who are counted at the building leeuro1 spending at least 40 of their day in regular education This typically represents 97-98 of the class

--

Percent of Students Enrolled in College the Fall Immediately Following Graduation From High School

100~1

90

80 I)

~ 70tIS J 0

60~ 537 50 S~ 4~ 4r 4 4~0 n

C OJ 40 Y lI-OJ

Q 30

20

10

0 2004 200S 2006 2007 2008 2009

Class

f+ All I~~~ti~~- middot-AVG--48~

J

9gt -I

Percent of Students EnroUed inColIege the FaU Immediately FoUowing Graduation From High Schoo~ by Institrutional Type

100

90

80 111 cu IU 70 s

C ns 60 Ishy

~ 51 53 0

so bull 48 bull

4i 47 bull ~

43 t cu v ~

ltIi D

40

30

37 --shy

35 35 38 ___ 31 _-----------_ 32 _---e----shy ------shy

20 16 14 14 _ _ - M - - ~ - bull __AI _ _ _ 12 11 M _ 15 --- ----- _- shy

10

o _-_- --200-4- ~----------~--~ --- ---~~~ -----~-~ --- -~ - ------ ~----- --- __---- 2005 2006 2007 2008 2009

Class

All Institutions Public Institutions Private Institutions AVe = 48

-~ 51- -C

Percent of Students Enrolled in College at Any Time During the First Year After High School

100

90

111 OJ fU = 0 ra 0shy~ Ilshy0 s lt11 V 0shy

ff

80

70

60

50

40

30

54 54bullbull 56 52bull

6

~ 51

20

10

o _ 2004 2005 2006 2007 2008 2009

Class

[+ All Instit~tions nAVG = 55I Q

~

Percent of Students Enrolled in College at Any Time During the First Two Years After High School

1

100 ~

90 j 80

I ell ltII 70tlSs

C tlS 60

0

-

SOl C ltII 40 i ~ ltII

Q 30 1 20j 10 ~

I

oj

61 61 60 63 ---S~ 5 bull

2004 2005 2006 2007 2008 2009

Class

(+Alll~l~ns AVc~601

o-~

bull bull bull

Percent of Students Enrolled in College the First Year After High School Who Returned for a

100

90en -cshy 800 shyc ClJ 70I (U

0 11 60 c (II 50a J Vl 40 shy0

30c ClJ u shyltII 20

Q

10

0

Second Year (Freshman to Sophomore Retention)

89

~9 82 85bull 82

-

2004 2005 2006 2007 2008

Class

freshman to Sophomore Retention AVe == 83

--~ --shyJ

Most Common Institutions of Initial Enrollment for All Classes - by Number of Students

1 PORTLAND COMMUNITY COLLEGE 2 OREGON STATE UNIVERSITY 3 CHEMEKETA COMMUNITY COLLEGE 4 GEORGE FOX UNIVERSITY S UNIVERSITY OF OREGON) MAIN CAMPUS 6 WESTERN OREGON UNIV ERSITY 7 PORTLAND STATE UNIVERSITY 8 CLACKAMAS COMMUNITY COLLEGE 9 LINFIELD COLLEGE 10 UNIVERSITY OF PORTLAND 11 PACIFIC UNIVERSITY 12 CENTRAL OREGON COMMUNITY COLLEGE 13 LINN-BENTON COMMUNITY COLLEGE 14 OREGON INSTITUTE OF TECHNOLOGY 15 SEATTLE UNIVERSITY 16 SOUTHERN OREGON UNIVERSITY 17 MT HOOD COMMUNITY COLLEGE 18 LANE COMMUNITY COLLEGE 19 WlLLAMETTE UNIVERSITY 20 AZUSA PACIFIC UNIVERSITY 21 BRIGHAM YOUNC UNIVERSITY 22 SEATTLE PACIFIC UNIVERSITY 23 THE EVERGREEN STATE COLLECE 24 BRIGHAM YOUNG UNIVERSITY - IDAHO FALLWINTER 25 BRIGHAM YOUNG UNIVERSITY -IDAHO AIINTERSPRING

2 9gt ~

131 d4

Newberg High School Student Survey 2004-2010 July 2010

6 Students are given the grades ABCD and F to show how well theyre doing in school Suppose your school was graded in the same way All things considered what grade would you give your small school ABCD or F

A 158

B 321

C 155

D 40

F 34

cant sayno opinion 60

Total 768

7 The majority of my high school courses will have value to me after graduation from Newberg High School

Agree 403

Disagree 149

Not sure 215

Total 767

8 It is easy to be involved in student activities athletics or leadership at Newberg High School

Agree 491

Disagree 130

Not Sure 144

Total 765

9 Students in my small school have school spirit

Agree 334

Disagree 239

Not sure 191

Total 764

10 Teachers and staff in my small school have school spirit

Agree 465

Disagree 133

Not sure 166

Total 764

11 Compared to last year there is more school spirit

Agree 235

Disagree 191

Not sure 338

Total 764

2004-2010

2010

21

42

20

5

4

8

100

2010

53

19

28

100

2010

64

17

19

100

2010

44

31

25

100

2010

61

17

22

100

2010

31

25

44

100

2009

23

39

20

6

6

6

100

2009

53

22

25

100

2009

62

18

20

100

2009

35

41

24

100

2009

62

18

20

100

2009

29

27

43

100

2008 2006 2004

16 5 8

34 34 37

25 40 34

10 14 10

7 3 6

8 3 6

100

2008 2006 2004

48 55 59

25 16 16

27 29 25

100

2008 2006 2004

56 53 60

27 20 19

17 26 21

100

2008 2006 2004

29 29 32

48 53 37

23 19 31

100

2008 2006 2004

54 39 49

26 28 20

20 33 31

100

2008 2006 2004

20

39

41

100

Climate Survey Report Newberg High School NHS Page 1

1 Jy

121 enjoy coming to school

Agree

Disagree

Not sure

Most of the time

Some of the time

Rarelynever

no opinion

367

237

162

766

2010

48

31

21

100

2009

45

37

18

2008

39

38

24

2006

24

53

21

2

2004

34

46

19

1

13 The adults at this school listen to you

Agree

Disagree

Not sure

406

210

150

2010

53

27

20

2009

55

25

20

2008

42

36

22

2006 2004

Total 766 100 100 100

14 Changes at school are clearly communicated to me

Agree

Disagree

Not sure

Total

195

361

208

764

2010

26

47

27

100

2009

32

47

21

100

2008

17

64

18

100

2006 2004

15 I have an opportunity to be involved In the development of Small Schools Agree 243

Di~agree 293

Not sure 227

Total 763

2010

32

38

30

100

2009

40

36

24

100

2008

28

51

21

100

2006 2004

16 Overall student discipline and behavior is not a problem at Newberg High School

Agree 213

Disagree 351

Not sure 202

Total 766

2010

28

46

26

100

2009

30

39

31

100

2008

23

53

24

100

2006

26

50

24

2004

40

33

27

18 When students have an emergency at school someone is there to help 2010 2009 2008 2006 2004

Agree 546 72 70 62 48 54

Not sure 149 20 19 25 41 34

Total 755 100 100 100

2004-2010 Climate Survey Report Newberg High School NHS Page 2

19 Campus supervision is adequate before and after school during lunch and between classes

gree 440

Disagree 172

Not sure 140

Total 752

2010

59 23

19

100 ~

2009

58

24

18

100

2008

55

26

19

100

2006

49

28

23

2004

58

18

24

20 Compared to last year student behavior on the school bus is better this year Agree 164

Disagree 133

Not sure 451

Total 748

2010

22

18

60

100

2009

23

18

58

100

2008

15

21

65

100

2006 2004

21 My teachers are concerned about me

Agree

Disagree

Not sure

Total

353

203

197

753

2010

47

27

26

100

2009

54

21

25

100

2008

42

30

29

100

2006

45

17

37

2004

40

19

41

22 Strangers do not come and go on the NHS campus easily

Agree 359

Disagree 179

Not sure 214

Total 752

2010

48

24

28

100

2009

39

29

32

100

2008

38

29

33

100

2006

34

25

42

2004

36

24

40

23 School rules and student rights and responsibilities are clear and students know what they are Agree 412

Disagree 190

Not sure 145

Total 747

2010

55

25

19

100

2009

57

23

20

100

2008

48

34

18

100

2006

44

29

27

2004

54

16

30

24 People trust and respect each other in my small school

Agree Disagree Not sure

Total

291 269 189

749

2010

39 36 25

100

2009

37 40 22

100

2008

29 49 22

100

2006

11 61 28

2004

19 49 33

25 Students in different ethnic groups in my small school are respected

Agree 385

Disagree 167

Not sure 202

Total 754

2010

51

22

27

100

2009

47

25

28 100

2008

39

34

27

100

2006

18

57

25

2004

22

44

34

2004-2010 Climate Survey Report Newberg High School NHS Page 3

lkaLj 26 Teachers in my small school take action when they see rules being broken

2010 2009 2008 2006 2004

Agree Disagree

442 164

59 22010

61 middot21

56 24middot

48 2100

47 28

Not sure 146 19 18 20 31 25

Total 752 100 100 100

27 Coaches at Newberg High School take action when they see rules being broken

2010 2009 2008 2006 2004

Agree 396 53 56 52 44 44

Disa~~e 101 13 13 15 12 13

Not sure 254 34 31 33 44 44 Total 751 100 100 100

pound0 ItcUCI3 I Illy ~lildl1 toIUUI tUW YlIIICII

students in their class are under the influence of 2010 2009 2008 2006 2004 __ ___ 1__ _1

Agree 204 27 26 17 16 20

Disagree 314 42 39 48 47 40

Not sure 235 31 35 35 38 40

Total 753 100 100 100

L~ yUcn llt) elL cwnn~ nlWIl vvllUVI IJlUVV WIICII

students are under the Influence of drugs or 2010 2009 2008 2006 2004 __ _1

Agree 258 34 35 29 28 29

Disagree 174 23 24 28 20 20

Not sure 322 43 42 43 52 51

Total 754 100 100 100

30 When students are disciplined for breaking rules they are treated equally regardless of

2010 2009 2008 2006 2004

Agree 418 56 54 46 45 47

Disagree 164 22 23 31 25 19

Not sure 167 22 23 22 30 35

Total 749 100 100 100

v I llV1 ILUU1ILgt tJClItIIt-ClLIII1j III Cl LIYun~ VI

athletics are disciplined for breaking rules they 2010 2009 2008 2006 2004 ___ amp___ _ _ bullbull _ 1bullbull

Agree 375 50 49 44 35 37

Disagree 155 21 22 28 20 27

Not sure 217 29 29 28 42 38

Total 747 100 100 100

32 When athletes are disciplined for breaking the rules they are held accountable

2010 2009 2008 2006 2004

Agree 377 50 54 52 49 42

Disagree 134 18 15 18 11 18

Not sure 242 32 30 30 39 40

Total 753 100 100 100

2004-2010 Climate Survey Report Newberg High School NHS Page 4

33 I feel safe at Newberg High School 2010 2009 2008 2006 2004

Agree 499 66 62 55 55 58 Disagree 118 16 18 22 18 14degic Not sure 134 18 21 23 28 28 Total 751 100 100 100

In your opinion are the following issues a problem on the Newberg High School campus

34 Vandalism including graffiti 2010 2009 2008 2006 2004

No problem 197 27 27 21 16 32

Small problem 449 61 62 66 71 61

Serious roblem 90 12 11 13 13 7

Total 736 100 100 100

35 Gangs 2010 2009 2008 2006 2004

No problem 362 49 40 25 28 56

Small problem 326 44 46 56 58 36

Serious problem 48 7 13 19 14 9

Total 736 100 100 100

36 Alcohol use 2010 2009 2008 2006 2004

No problem 225 31 27 25 20 23

Small problem 347 47 46 40 44 48

Serious problem 163 22 26 35 36 29

Total 735 100 100 100

37 If alcohol use is a problem at school where does it happen

2010 2009 2008 2006 2004

hallways 112 20 25 26 17 17

commonscafeteria 130 23 25 28 18 17

parking Iot 297 52 54 58 57 47

classroom 73 13 18 20 12 14

locker areas in hallways 98 17 22 23

PE locker area 88 15 21 23

athletic fields 150 26

gyms 70 12

restrooms 270 48 46 54 51 36

bus stop 136 24 32 31 23 18

on the bus 132 23 29 30 23 21

walkipllI to or from school 290 51 52 53 48 41

athletic sports practices 13 17 9 11

sports events 30 38 43 39

school-sponsored activities or trips 24 26

Other Please Specify 202 36 30 41 43 42

2004-2010 Climate Survey Report Newberg High School NHS Page 5

I if ~y

38 If alcohol use at school is a problem when does it happen

2010 2009 2008 2006 2004

before school 349 60

during advisory 125 22

between classes 165 28

during lunch 250 43

after school 404 70

at sporting events 175 30

at school-sponsored activities or trips 127 22

Other please specify 113 19

39 Tobacco use 2010 2009 2008 2006 2004

No problem 256 35 28 30 19 26

Small problem 325 45 52 46 49 48

Serious problem 145 20 19 25 32 26

Total 726 100 100 100

40 If tobacco use is a problem at school where does it happen

2010 2009 2008 2006 2004

hallways 57 11 21 19 12 9

commonscafeteria 51 10 15 18 7 8

parking lot 272 54 58 56 60 50

classroom 46 9 14 15 8 6

locker areas in hallwyas 54 11 14 17

PE locker area 57 11 16 21

athletic fields 145 29

gyms 54 11

bus stop 189 37 37 38 41 27

on the bus 164 32 20 21 11 12

walking to or from school 70 14 55 55 64 60

athletic sports practices 279 55 10 19 12 8

sports events 23 34 34 28

school-sponsored activities or trips 16 24

Other Please Specify 138 27 30 34 37 31

41 If tobacco use is a problem at school when does it happen 2010 2009 2008 2006 2004

before school 321 62

during advisory 147 29

between classes 164 32

during lunch 259 50

after school 360 70

at sportinj events 142 28

at school~sponsored activities or trips 104 20

Other please specify 102 20

42 Drug use 2010 2009 2008 2006 2004

No problem 154 21 23 18 10 19

Small problem 304 42 44 38 33 39

Serious problem 260 36 33 43 57 42

Total 718 100 100 100

2004-2010 Climate Survey Report Newberg High School NHS Page 6

~ t~l

43 If drug use is a problem at school where does it happen

2010 2009 2008 2006 2004

hallways 109 19 26 32 24 16

commonscafeteria 96 17 25 27 18 16

parking Iot 293 52 55 55 61 49

classroom 83 15 18 22 13 11

Iocker areas in hallway 94 17 26 27

PE lockers 98 18 18 26

athletic fields 181 32

gyms 85 15

restrooms 288 52 47 56 64 47

bus stop 173 31 32 39 41 30

on the bus 130 23 25 28 29 26

walking to or from school 299 53 52 55 61 56

athletic sports practices 16 22 13 14

sports events 28 36 44 38

school-sponsored activities or trips 24 28

Other Please Specify 150 27 26 34 34 34

44 If drug use is a problem at school when does it happen

2010 2009 2008 2006 2004

before school 397 70 middotmiddotVmiddot

during advisory 196 35

between classes 214 38

during lunch 292 52

after school 370 65

at sporting events 158 28

at school-sponsored activities or trips 117 21

Otherplease specify 97 17

45 Drug selling 2010 2009 2008 2006 2004

No problem 313 44 39 34 20 35

Small problem 290 41 39 42 42 42

Serious problem 108 15 22 25 38 23

Total 711 100 100 100

46 If drug selling is a problem at school where does it happen 2010 2009 2008 2006 2004

hallways 166 39 46 49 50 40

commonscafeteria 125 29 37 42 43 33

parking Iot 231 54 53 61 64 54

classroom 92 22 25 30 27 25

locker areas in hallways 124 29 33 40

PE lockers 110 26 27 35

athletic fields 122 29

gyms 105 25

restrooms 193 45 48 52 57 43

bus stoP 148 35 37 42 42 34

on the bus 139 33 36 42 40 35

walking to or from school 201 47 46 54 57 47

athletic sports practices 17 24 18 18

sports events 26 37 40 36

school-sponsored activities or trips 20 27

Other Please Specify 128 30 23 26 26 29

2004-2010 Climate Survey Report Newberg High School NHS Page 7

47 If drug selling is a problem at school when does it happen

before school

during advisory

between classes

during lunch

after school

at sporting events

263

138

180

197

280

132

2010

61

32

42

46

65

31

2009 2008 2006 2004

at school-sponsored activities or trips 116 27

Other please specify 117 27

48 Sexual harassment

No problem

Small problem

Serious problem

Total

317

323

88

728

2010

44

44

12

100

2009

40

45

15

100

2008

36

52

12

100

2006

34

52

13

2004

41

42

14

49 Racial harassment

No problem

Small problem

Serious problem

Total

252

367

112

731

2010

34

50

15

100

2009

32

52

16

100

2008

24

52

25

100

2006

22

56

22

2004

33

47

20

50 Bullying

No problem

Small problem

Serious problem

Total

201

390

138

729

2010

28

53

19

100

2009

26

56

18

100

2008

21

59

20

100

2006

15

61

24

2004

24

57

19

51 Fighting

No probl~m

Small problem

Serious problem

Total

15

71

15

101

2010

15

70

15

100

2009

27

60

13

100

2008

19 ~

62

19

100

2006

12

61

27

2004

24

62

15

To the best of your knowledge have you used any of these substances in the last 30 days

alcohol

Yes

No

2010 2009 2008

19

81

2006

25

75

2004

20

80

Total 100

tobacco

Yes

No

Total

2010 2009 2008

12

88

100

2006

13

87

2004

14

86

2004-2010 Climate Survey Report Newberg High School NHS Page 8

marijuana 2010 2009 2008 2006 2004 Yes 10 14 14 No 90 86 86 Total 100

illicit drugs 2010 2009 2008 2006 2004 Yes 8 8 3 No 92 92 97 Total 100

Which of these things happened to you DURING THE SCHOOL DAY OR AT A SCHOOL ACTIVITY since the beginning of the school year

52 I had something stolen at school 2010 2009 2008 2006 2004

Yes 291 40 42 39 35 18

No 439 60 58 61 65 82

Total 730 100 100 100

53 I saw a student with a weapon at school 2010 2009 2008 2006 2004

Yes 231 32 34 33 26 15

No 502 68 66 67 74 85 Total 733 100 100 100

54 I was picked on at school because of my ethnicity 2010 2009 2008 2006 2004

Yes 111 15 19 16 12 8 No 621 85 81 84 88 92

Total 732 100 100 100

55 I saw students steal from the library a classroom or the cafeteria 2010 2009 2008 2006 2004

Yes 248 34 41 36 38 18

No 481 66 59 64 62 82

Total 729 100 100 100

56 I saw students destroy or mark-up school equipment or buildings 2010 2009 2008 2006 2004

Yes 294 40 44 48 45 21

No 433 60 56 52 55 79

Total 727 100 100 100

57 I saw students with tobacco on campus during the school day 2010 2009 2008 2006 2004

Yes 279 39 40 38 49 35

No 444 61 60 62 51 65

Total 723 100 100 100

58 I saw students using alcohol on campus during the school day 2010 2009 2008 2006 2004

Yes 206 28 34 28

No 519 72 69 72

Total 725 100 100 100

2004-2010 Climate Survey Report Newberg High School NHS Page 9

59 I saw students using drugs on campus during the school day 2010 2009 2008 2006 2004

Yes 215 30 32 30 No 513 70 68 70

Total 728 100 100 100

60 I saw students using drugs or alcohol at school-related activities after school

2010 2009 2008 2006 2004

Yes 226 31 35 30 34 18

No 500 69 65 70 65 82

Total 726 100 100 100

61 I saw students using drugs or alcohol at school-related athletic events after school

2010 2009 2008 2006 2004

Yes 198 28 31 27 37 27

No 520 72 69 73 63 73

Total 718 100 100 100

62 In your opinion what is the single most serious problem at Newberg High School

2010 2009 2008 2006 2004

theft 81 11 12 11 10 5

intimidation 40 6 8 5 4 6

sexual harassment 30 4 6 3 1 4

vandalism 61 9 2 4 4 3

defiance of authority 104 15 14 17 11 17

drug use 181 26 23 21 34 30

use of illegal performance enhancing drugs 12 2 2 1 2 1

gangs 12 2 4 4 3 1

tobacco use 28 4 4 2 2 2

racial harassment 28 4 6 6 4 4

drug sales 13 2 3 4 7 4

alcohol use 33 5 3 6 4 6

Other Please Specify 82 12 12 17 14 16

Total 705 100 100 100

63 If you believe drug use is a problem at NHS in your opinion what is the most widely-used drug at Newberg High School

2010 2009 2008 2006 2004

alcohol 191 32 33 36

marijuana 447 74 67 60

tobacco 151 25 31 23

inhalents 51 8 6 7

prescription drugs (oxycotin vicodin etc) 91 15 17 27

cocaine 62 10 9 7

amphetamines (including meth) 41 7 7 8

Other Please Specify 63 10 8 12

2004-2010 Climate Survey Report Newberg High School NHS Page 10

AVision for NHS 2003 Gates Grant Application

Our school vision of student learning is directly linked to core principles about teaching and learning

1 First we believe all students can learn regardless of their circumstances

2 Teachers and students alike have a desire to learn and both must be supported and encouraged to make connections in school

3 We believe in the concept of catalyst teaching and learning Teachers become catalysts for student learning by actively engaging students in the process of discovery showing students new ways of thinking and sparking new connections with both the material and targeted skills

4 We believe that students need to master essential skills as they expand their knowledge and experience

5 We believe that students learn better when their learning is personalized Students who make connections with significant adults in their lives are more successful as learners

6 We believe that students should have the opportunity to apply their knowledge in a meaningful way outside of the structures of traditional disciplines or content areas

7 We believe that all students can meet high performance standards if they are supported encouraged and have choice in their learning

8 We believe that every student has unique fits talents and interests and it is our job to cultivate them

9 We believe that excellence is achievable in acommunity of learners

Small School Goals and Outcomes 2003middot2010

GOALS School must emphasize two goals personalization-students must be known well and high expectations-- students must know that their teachers will hold them to high standards These goals must create equity by applying them to all students

Goal 1 Substantially increase students readiness for postsecondary education Goal 2 Improve teacher practice in every single class throughout the school Goal 3 Create five autonomous small schools with distinct identities

OUTCOMES o Teaching is rigorous and intellectually vibrant Student achievement is the top priority

o Essential skills are clearly identified supported and consistently taught

o Teachers have high expectations of all students and the skills necessary to support these high expectations

o Advisories and classes support student and adult connections

o Diversity is valued and encouraged Students parents and our community share their experiences in asafe environment

o Student learning and needs drive all instructional and organizational decisions

NEWBERG SCHOOL DISTRICT 29J AGENDA shy November 8 2010

Item Community Growth and Enrollment Information XXXX

Originator Claudia Stewart Coordinator of Communications and Community Relations

Presenter Claudia Stewart

Topic Summary Claudia will update the Board about community growth and enrollment

Information

NEWBERG SCHOOL DISTRICT 29J AGENDA shy November 8 2010

Item

Originator

Presenter

Resolution 2011-03 Appropriation Revision

Nathan Roedel Director of Finance and Operations

Nathan Roedel Director of Finance and Operations

Action XXXX

Topic Summary Appropriation Revision for Fiscal Year 2008-09

Background Information

The Board of Directors adopted the budget for Fiscal Year 2010-11 at the June 28 2010 School Board Meeting

An appropriation revision increasing the Fiduciary Early Retirement Fund in the amount of $10000 is necessary

Original Budget Appropriation $179165

Revised Budget Appropriation $189165

Superintendents Recommendation Move that the Newberg School District Board of Directors approve Resolution 2011 03 to revise appropriations in the Early Retirement Fund for 2010-11 fiscal year by title only

Newberg School District Resolution 2011middot03

Making Appropriations

BE IT RESOLVED that the appropriation amounts for the fiscal year beginning July 1 2010 and for the purposes shown below are hereby revised

Fiduciary Fund

Early Retirement +10000

The above resolution statement was approved and declared adopted on this 8th day of November 2010

Dr Paula A Radich Clerk Melinda Van Bossuyt Chair

NEWBERG SCHOOL DISTRICT 29J AGENDA shy November 8 2010

Item

Originator

Presenter

Cancel November 22 2010 Board Meeting

Toni Wyss Board Secretary

Dr Paula A Radich Superintendent

Action XXXX

Topic Summary Cancel the November 222010 Board Meeting

Superintendents Recommendation Move that the Newberg School District Board of Directors cancel the November 222010 Board Meeting

NEWBERG SCHOOL DISTRICT 29J AGENDA shy November 082010

Item

Originator

Presenter

Request for Proposals for Architectural and Engineering Services

Nathan Roedel Director of Finance and Operations

Nathan Rodel Director of Finance and Operations

Action XXXX

Topic Summary Following the recommendations of the Districts Facilities Task Force the Board will seek proposals regarding acost analysis of those recommendations

Background Information In the fall of 2010 a citizen Facilities Task Force examined current and projected enrollment and facility capacity and made recommendations for future needs The task force reported that the Newberg Public Schools required additional space for future growth The report also stated that schools were in need of repair including roofs heating and ventilating systems The goals are as follows

o Accommodate enrollment growth-now and in the future o Maintain the communitys investment in schools through major maintenance o Increase safety and security at school sites o Purchase property for future schools at todays market rates

Since the completion of projects for the 2002 bond measure the district has maintained its facilities with a minimal expenditure of funds The 1993 bond issue retires in 2011 thereby providing the district a window to determine whether to consider afuture bond measure

For the Board of Directors to adequately plan for future facility needs an updated analysis of enrollment trends educational athletic and activity programs needs and recommendations concerning facility and maintenance costs is required

Superintendents Recommendation Move that the Newberg School District Board of Directors approve the Request for Proposals for Architectural and Engineering Services as presented

Newberg School District 29J Request For Proposals

Architectural and Engineering Services

1 Introduction Newberg School District (hereafter referred to as the District) seeks architectural and engineering proposals regarding the design and construction addition and renovation of the Districts 12 physical facilities The District intends to execute a written agreement with an architectural firm to provide preliminary architectural and engineering cost estimates for a potential construction bond

The Districfs selection process shall consist of the Districts review and analysis of the proposers response to this request for proposal

2 Scope of Services Provide preliminary architectural and engineering estimates for the following projects as recommended by the Districts Facilities Task Force

New Middle Alternative Welcome Center School 1 Build new school that incorporates Transitions and CYFS programs

Include new kitchen and one or more cafeterias Remove modulars at MV ampCV DistrictmiddotWide

2 Resurface parking areas as needed (Pave service road behind NHS) 3 Repair sidewalks as needed 4 Upgrade Phone System 5 Lock Down System (school accessibility) 6 Replace carpets with hard flooring (CVMS DD AC NHS Caftall Center) 7 Security System ampCamera Evaluation (JA MVMS NHS) 8 Replace GCMs with UNCs 9 Replace Gym Lighting - T-5s - (Senate Bill 1149)

111 Install a refrigeration monitoring system

Administrative Servicesmiddot District Office 10 Modify Server Room - fire protection system 11 Additional Parking

Replace Existing Furnaces as Required 108 Build a new server room

pl

Antonia Crater Elementary School

12 New intercom system 13 Add storage - outside behind Gym

Dundee Elementary School 14 Combine two services and replace old panel equipment and wiring 15 New roof on 5th street classrooms 16 Modify and relocate health room 17 Replace gym air handler 18 Replace single pane windows where they occur

Edwards Elementary School 19 New intercom 20 Add parking lot lighting by crosswalk 21 Add speed bumps to parking in front 22 Improve conference room ventilation 23 New Roof 24 Modify built in gutter system 25 Replace Generator 26 Provide additional computer lab (expand into library space) 27 Replace Existing Fiber Ductwork as required

Ewing Young Elementary School 29 Old wiring (asbestos) and distribution panels

Joan Austin Elementary School 30 Fix Cafeteria floor covering and patch new floor 31 Replace fixed window between office and health room with slider

Mabel Rush Elementary School 32 Replace old AO Smith Boiler with new Aerco boiler and integrate into BMS control panel 33 Acoustic tiles in halls (Dual purpose with tack boards) 34 Tack boards in halls (Dual purpose with acoustic tiles in halls) 35 Add electrical outlets 36 Add back-up Generator

108 Design a new serving line for the cafeteria 109 Develop a larger Storage area for the cafeteria

Mountain View Middle School 37 Redesign bus drop off 38 Redesign student drop off and pick up 39 Redesign parking for staff 41 Adjustable shelving and ladder access for PE storage 42 Replace all windows with broken seals

p2

43 44 45 46 47 48 49 50 54 55 56 57 58 59 60

Newberg High School 61 62 63 64 65 66 67 68 69

103 104 105 106 107

Grout and seal kitchen and restroom floors Basketball court drainage (resurface) New Addressable Fire Alarm system Lockers replaced with half size lockers Additional gym or multipurpose room for PE Improved (enlarged) counseling space Increase size of conference room Add office space for speech therapist psychologist behavior amp autism specialists and testing Sound proofing at principals offices Motion detectors (lighting) Add preheat coil to AHU 1 Replace defective VAVcontrollers Replace boiler Add separate hot water source for kitchen Install ducted returns from classroom pods

Modify Server Room fire protection system Upgrade HVAC system for gym Re-design gas shut-off valves in science rooms Modify internal zone return ducting in buildings A B C D E Fand G Redesign old woodshop area for classrooms Move Book Room Replace original hot water heating system in Gym with two high efficiency heaters Provide office space for Blue School that is not separated from the school Add improved entry to NHS (monument lighting landscaping etc) Expand the Great Expectations area-possibly moving a wall into J107 Expand and complete the pantry and expansion of culinary arts area to include acafe Redesign remainder of welding area to support the long-term growth of PCCCommunity classes Redesign Wurrain Theater to include another music classroomrecording studio Convert the former woodshop into a technology center

NHS Athletics Stadium Complex Track

70 New sub-grade improvements and surface for Track 71 Timing Equipment 72 Two Long Jump Pits and add high jump mats by scoreboard

Football Field 73 Artificial Turf

Grandstand 75 Concessions 76 Locker Rooms and Restrooms 77 Storage 78 New Visitor Bleacher

Tennis Courts

p3

(J ltnltgt U I

79 Two additional courts plus electrical circuits 80 Additional Electrical Circuits

Baseball 81 Finish Lights 82 Batting Cage 83 Replace bleachers varsity and JV fields 84 Press Box ampConcessions 85 JV Scoreboard (move to different location or new one)

Softball 86 Netting to protect spectators 87 Batting Cage

Wrestling 88 Replace carpet in Caffall Center with Mondo 89 Industrial washerdryer 90 Lockers in weight room 91 Replace closed off restroom 92 Team Room

McGrath Gym 93 Replace heaters 94 Renovate locker storage and team rooms 95 Move east side curtain to west side 96 Add athletic training room large enough for two tubs and office

Alternative High School Construct a replacement facility for the current Alternative High School building

Physical Plant 97 Install fire sprinkler system 98 Roof exhaust (Grounds Dept) 99 New gutters on storage building

100 New lighting in storage building 101 Insulate warehouses 102 New insulated doors and openers north building 110 Develop warehouse space for freezer

3 Selection Schedule bull Issue Request for Proposal November 9 2010 bull Project OrientationSite Visits (if necessary) TBD bull Receive Response to Request for Proposal 200 pm November 18 2010 bull Conduct Interviews Contact References (if applicable) TBD

The School District reserves the right to terminate suspend or modify the proposed school project at any time prior to executing the OwnerArchitect Form of Agreement In the event of such termination suspension or modification the School District shall have no obligation or liability to any firms preparing or submitting proposals for this RFP

p4

4 Target Dates The following dates are provided for planning purposes only

November 2011-Execute AE Agreement December 2011January 2012- BeginComplete preliminary design and build cost analysis

5 Instructions For Preparing Proposal Proposals shall be submitted in ten (10) copies to

Nathan Roedel Director of Finance and Operations Newberg School District 29J 714 E 6th Street Newberg OR 97132

In order to be considered proposals must be received by the School District no later than 200 pm November 18 2010

Proposals shall contain the information listed below and shall be tabbed as follows

Section 1 Organization Staffing and Qualifications 1) Provide a team organization chart depicting team members Include names titles and specific

responsibilities of team members

a) Through narrative discussion show reason why this firm believes it is especially qualified to undertake this project Discuss any unique qualifications that this firm possesses which would be of a benefit to the School District in the execution of this project

Section 2 Understanding of the Construction Program The Architect shall in a clear concise manner state hisher understanding of the project and program and the role of the Architect in the Pre-Desjgn Phase

The Architect shall provide information regarding their knowledge of the school districts facilities

Section 3 Other Information 1) The Architect shall indicate whether as a single entity or as a member of ajoint venture the firm has been the

subject of any litigation through the discharge of its professional services If so provide a detailed description of the litjgants the subject matter and the disposition of the arbitration or lawsuit

2) The Architect shall provide three (3) or more references of projects within similar industry performed in the previous five (5) years to be contact by the School District

Section 4 Fee Proposal 1) The fee proposal shall include all compensation and other payments due the Architect (eg manpower

overhead profit direct costs etc) in the performance of the scope of this RFP

2) The fee proposal for the project shall include costs associated with the Pre-Design Phase

3) For the pre-design phase show a) The proposed staff man hours anticipated for each discipline and individual total man hours and

estimated total labor and indirect costs

Proposal Evaluation Proposals received will be evaluated on the following criteria

a) Completeness of the submission (PassFail) b) Outcome of Reference Calling (20)

p5

V)i7I I

c) Vendors described knowledge of schools and school district construction (20) d) Vendors described knowledge of Newberg Public Schools buildings and Infrastructure (60)

For a Vendor to receive the full percentage available for each criterion listed district administration (at least six (6) administrators) will rank responses in each area on a scale of 1 (least meets) to 10 (absolutely meets) in regards to the perceived validity of statements contained in the RFP as they relate to the above concepts

p6

~ 12

NEWBERG SCHOOL DISTRICT 29J AGENDA - November 82010

Item Items for Future Agendas Information XXXX

Presenter Board Chair

Topic Summary Attached is the calendar for future Board agenda items

December 13 20tO No Second Meetin

bull Superintendent Evaluation Timeline bull Preliminary 2011middot12 School Calendar bull Special Programs Update bull Budget Calendar and Process 2011middot12 bull Budget Status Report bull Monthly Financial Report - Consent Agenda bull Visioning bull OETC Copier Contract bull Audit Report for 2009-10 with Auditors

Executive Session

Janua 24 2011Janua 102011

bull Proclamation Board Appreciation Month bull New Course Proposals bull Policies

Executive Session

bull Appropriation Transfer Resolution

Executive Session

bull Board Appreciation bull Student Recognition bull Quarterly Financial Report bull Accept Audit for 2009-10 bull Essential Skills bull Division 22 Standards

Executive Session

February 28 2011

630 Executive Session - Exempt Records

bull Student Recognition bull Monthly Financial Report - Consent Agenda

bull Licensed Teacher Contract Renewal bull Temporary Teacher Contracts bull Administrator Contract Renewal bull Superintendent Evaluation bull Superintendent Contract Renewal bull Proclamation-Classified Employee Appreciation Week

(March 7-10) Executive Session

March 28 2011 March 142011

bull Monthly Financial Report Consent Agendabull

Executive Session Executive Session

April 112011

Executive Session

May 092011

bull Establish Meal Prices 2011-12

bull Establish District Fees 2011-12

bull Establish Board Calendar 2011-12 bull WESD Board ElectIon

April 25 2011

bull Prociamation-Teacher Appreciation Week bull Quarterly Financial Report bull Rights and Responsibilities Handbook

Executive Session

May 23 2011

bull Monthly Financial Report - Consent Agenda bull District Fees bull Final 2011-12 School Calendar

Appoint Student Representatives to the Board bull Appropriation Transfer - Resolution

Executive SessionExecutive Session

June 27 2011June 13 2011

bull Resolution 2011- Adopting the Budget Making Appropriations and Imposing and Categorizing Taxes

bull Establish Substitute Teacher Pay Rate 2011-12 bull

Executive Session

bull Monthly Financial Report shybull bull Appropriation Transfer

Executive Session

Consent Agenda

  • Agenda
  • Oath of Office
  • MVMS Student Presentation
  • Consent Agenda
  • Minutes
  • Donation
  • Small Schools Update
  • Community Growth and Enrollment
  • Resolution 2011-03 Appropriation Revision
  • Cancel November 22 2010 Board Meeting
  • RFP Architectural and Engineering Services
  • Future Agendas
Page 8: NEWBERG SCHOOL DISTRICT 29J BOARD OF DIRECTORS … · Topic Summary: Deona Twenge was appointed Board Representative to Zone 1 at the October 25, 2010 Special Board Meeting to fulfill

NEWBERG SCHOOL DISTRICT 29J Special Session 630 pm

Newberg School District Board Room October 252010

A duly called and noticed Special Session of the Board of Directors of Newberg School District 29J was called to order by Board Chair Melinda Van Bossuyt at 635 pm on Monday October 11 2010 in the Newberg School District Board Room

PRESENT

ABSENT

CAll TO ORDER

ADJOURNMENT

ATTEST Superintendent-Clerk

Board Chair Melinda Van Bossuyt Directors Mitsi Vondrachek Mark Ankeny Debbie Hawblitzel and Todd Thomas

Director Jim Chogyoji

Present in addition to Board members was Newberg Graphic reporter Laurent Bonczijk

Board Chair Van Bossuyt called the special session to order at 635 pm

Interview for Board of Director Zone 1 At the September 27 2010 Board meeting the Board appointed Kendall delancelotti to the position of Board representative to Zone 1 however it was announced at the October 11 2010 Board meeting delancelotti declined the appointment

The Board interviewed patron Deana Twenge for the position of Director for Zone 1

MOTION Director Ankeny moved that the Newberg School District Board of Directors appoint Deana Twenge as the Board representative to Zone 1 to fulfill the unexpired term through June 30 2011 motion was seconded and approved unanimously

No further matters appearing to come before the Board there was agreement for adjournment at 656 pm

Toni Wyss Board Secretary

APPROVED Board Chair

NEWBERG SCHOOL DISTRICT 29J Regular Board Meeting 700 pm

Newberg School District Board Room October 252010

A duly called and noticed Regular Board Meeting of the Board of Directors of Newberg School District 29J was called to order by Board Chair Melinda Van Bossuyt at 704 pm on Monday October 11 2010 in the Newberg School District Board Room

PRESENT Board Chair Melinda Van Bossuyt Directors Mitsi Vondrachek Mark Ankeny Debbie Hawblitzel and Todd Thomas

ABSENT Director Jim Chogyoji

Present in addition to Board members were Superintendent Paula A Radich Student Representative to the Board Cristian Cosgrove staff and Newberg Graphic reporter Laurent Bonczijk Also present was newly appointed Director Deona Twenge

CALL TO ORDER Board Chair Van Bossuyt called the meeting to order at 704 pm

FLAG SALUTE The Pledge of Allegiance was led by Edwards Elementary School student Ky Schaad

REVIEW AGENDA Deleted from the agenda was item VIII A Newberg High School Piano Sale Partnership Nathan Roedel Director of Finance and Operations determined this item did not require Board action

Added to the agenda was item IV Essential Schools Fall Forum Trip

B Student Trip Request Coalition of

STUDENT PRESENTArlONS Edwards Elementary Keely Clock Edwards Teacher and two students Ky Schaad and Briar Angell shared posters they made that helped other students learn school rules

Student Trip Request Coalition of Essential Schools Fall Forum Trip Green School Principal Karen Pugsley and Newberg High School Teacher Drea Ferguson and students Lauren Haney Kirsten Kirby and Kaitlyn Ebora requested permission to travel to San Francisco Califomia from November 11shy13 2010 to facilitate a workshop at the Coalition of Essential Schools annual fall forum Motion Director Thomas moved that the Newberg School District Board of Directors approve out-of-state travel for three students and two adults to travel to the 2010 Coalition of Essential Schools annual Fall Forum in San Francisco California from November 11-13 2010 motion was seconded and approved unanimously

October 25 2010

COMMENTSQUESTIONS FROM PATRONS

CONSENT AGENDA

COMMUNICATIONS CORRESPONDENCE INTRODUCTIONS

REPORTS

There were no comments

MOTION Director Hawblitzel moved that the Newberg School District Board of Directors approve the consent agenda as presented motion was seconded and approved unanimously The Board approved the minutes of the Regular Board Meeting of October 112010 and accepted donations of ababy grand piano from patron Judi Worrall to Mountain View Middle School and miscellaneous metals materials from Climax Portable Machine Tools Inc donated to Newberg High School

Superintendent Comments None

Board Member Comments Melinda Van Bossuyt introduced Deona Twenge newly appointed Director for Board Zone 1

Facilities Task Force Report Paul Frankenburger Facilities Task Force Chairman and former school district facilities director presented a report from the Facilities Task Force The Task Force was approved by the Board of Directors in February 2010 to examine the Districts current and future facility needs for the next ten years Committee members examined anticipated educational activity and athletic program needs the present condition of District schools and anticipated enrollment growth

The Task Force proposed a series of recommendations that addressed facility needs over the next decade Topping the list was a proposed new middle school to alleviate crowded conditions in Chehalem Valley and MOLintain View Middle Schools Major maintenance items such as roof boiler and flooring replacements electrical upgrades and modifications for greater energy efficiencies were also recommended by the Facilities Task Force

Although the current economy may not be optimal for passing a bond to fund facility needs the Committee asked the Board to give serious consideration to funding the recommendations for the following reasons

bull Address safety issues and protect the communitys investment in schools bull Build evenly to avoid having to fund a 20 year accumulation of building

needs bull Take advantage of current low interest rates bull Increase energy efficiency to reduce utility costs bull Redevelop the Newberg High School track and performance field to

withstand the pressure of additional use as enrollment grows and bull Accommodate community growth and increased enrollment in the next

decade

October 25 2010

NEW BUSINESS

OLD BUSINESS

ITEMS FOR FUTURE

EXECUTIVE SESSION

ADJOURNMENT

ATTEST Superintendent-Clerk

Quarterly Financial Report Nathan Roedel Director of Finance and Operations presented The projected ending fund balance for the General Fund is $706480 The beginning fund balance is $1927444 total projected revenue is $40159431 and total projected expenses are $39452951 MOTION Director Hawblitzel moved that the Newberg School District Board of Directors approve the quarterly financial report for the quarter ending September 302011 motion was seconded and approved unanimously

None

bull None were added

The Board convened Executive Session at 859 pm according to ORS192660(1)(d) Labor Negotiations

No further matters appearing to come before the Board there was agreement for adjournment at 922 pm

Toni Wyss Board Secretary

APPROVED Board Chair

October 252010

NEWBERG SCHOOL DISTRICT 29J AGENDA shy November 8 2010

Item

Originator

Donation Plants from Aspen Creek Landscaping

Nathan Roedel Director of Finance and Operations

ConsentAgendaXXXX

Topic Summary Accept plant donation from Aspen Creek Landscaping

Background Information

Aspen Creek Landscaping donated miscellaneous plants to the Newberg High School Greenhouse

Consent Agenda

NEWBERG SCHOOL DISTRICT 29J AGENDA - November 8 2010

Item Small Schools Update Information XXXX

Originator Doug Geygan Smaller Leaming Communities Project Director

Presenter Small School Principals Carol Campbell Filip Hristic Dan Malone and Karen Pugsley and SLC Project Director Doug Geygan

Background Information

Newberg High School Small Principals and the Smaller Learning Communities Project Director will review the progress of Small Schools at Newberg High School Principals will share OAKS College Clearinghouse and student climate survey data

Information

900 800 700 600 500 400 300 200 100 00

---- shy

Data Source ODE State Report Card ~ Includes ONLY sophomores who are counted at the buifding lewl spending at least 40 or their day in regular education This typically represents 97-98 of the class

Year to Year Peliormance - OAKS Scores Math

0 NHS vs State (l) 800i 715 ro 700 S 600 l-oc (II 500(11-0-o(l)l (II 400 CJ() gtlt 300Ow (l) 200 Cl J9 100 c (II 001 (l) 0shy

Dala Source

L

580

2005-2008

NHS I State

2006-2007 i 2007-2008

Srlll

I NHS

2008

State

-2009

)i

NHS State

I 2009-2010

YeHS ODE Slate Report Cam - Includes ONLY sophomores who are counted at the building lepoundl spending at least 40 of their day in regular education This typically

represents 97middot98 of the class bull Change in achicleuroment le-el standards

----_ ---shy

0 (l) 700i ro 600S l-o 500 c (II (l)-o-0 (l) 400 l (l) CJ 300() gtlt Ow 200 Cl 100J9 c (l) 001 (l) 0shy

Year to Year Peliormance - OAKS Scores Reading NSH vs State

~ 806

Year to Year Peliormance - OAKS Scores Writing NHS vs State

Data Souroe ODE State Report Card ~ Includes ONLY sophomores who are counted at the building lepoundl spertding at least 400 of their day in regufar education ThIs typically represents 97middot98 of (he class

bull S1ate PercenuaQeuros for these years not shown as lhev included CondiUonafly Met NHS data has Conditionally Met filtered out So percentaQeuros are compafiable ---------shy

0

Jl t (I)

C J t)

450 shy

400

350

300

250

200

150

100

50

00

of Students that Met or Exceeded in Reading Subgroup Sped

424

-shy ---shy --------shy

10-11 S t 11=]i)I Y ( lr-

Data Source ODE State Report Card - Includes ONLY sophomores who are counted at the building level spending at least 40 of their day in regular education This typically represents 97-98 of the class

i

04-05 05-06 06-07 07-08 08-09 09-10

Change in achievement level standards

of Students that Met or Exceeded in Math Subgroup SPed

400

350

Jl 300 I (I) 250

C J 200 t) 0 150

100

50

00

02-03 03-04 04-05 05-06 06-07 07-08 08-09 09-10 10-11

Data Source ODE State Report Card - Includes ONLY sophomores who are counted at the building level spending at least 40 of their day in regular education This typically represents 97-98 of the class

__ ___ ________GIltinpe in actl1~vementl~vellgttngarcls

--- --------------

of Students that Met or Exceeded in Writing Subgroup Sped

25 23 22

04-05 05-06 06-07 07-08 08-09 09-10 10-11

Sill i 1 Yell-S

Data Source ODE State Report Card - Includes ONLY sophomores who are counted at the building level spending at least 40 of their day in regular education This typically represents 97-98 of the class

of Students that Met or Exceeded in Reading Subgroup LEP

Jl I Cl C s

II) 0 ~ co

20

15

10

5

0

Jl I Cl

C s II) 0 ~

450

400

350 300 250

200

150

100

50

00 -~ -- shy I

04-05 05-06 06-07 07-08 08-09 09-10 10-11 r I] II 1 Y( 11

Data Source ODE State Report Card Includes ONLY sophomores who are counted at the building level spending alleasl40 of their day in regular education This typically represents 97-98 of the class

____C=ha=nge in achievement

of Students that Met or Exceeded in Math Subgroup LEP

500 458

02-03 03-04 04-05 05-06 06-07 07-08 08-09 09-10 10-11

Jl I Cl

C a II) 0 ~ 0

450 400

350 300

250 200

150 100

50 00

r 1 1 Ii j i Yi ~ 11 bull

Data Source DDE State Report Card Includes ONLY sophomores who are counted at the building level spending at least 40 of their day in regular education This typically represents 97-98 of the class

Ghanqein achi~ement III ~~I1(tar9s

of Students that Met or Exceeded in Writing Subgroup LEP

2425

20 l Q) 15C l

tJ) 10

0

0e 5

0

05-06 06-07 07-08 08-09 09-10 10-1104-05

I ) 1 middot1 I

Data Source ODE State Report Card - Includes ONLY sophomores who are counted at the building level spending at least 40 of their day in regular education This typically represents 97-98 of the

Data Source ODE State Report Card - Includes ONLY sophomores who are counted at the building level spending at least 40 of their day in regular education This typically represents 97-98 of the class

Change in achievement level standards

600

500 $ c 400 ()

C I 300

(J) - 0 200 ~ 100

00

of Students that Met or Exceeded in Reading Subgroup Hispanic

553

04-05 05-06 06-07 07 -08 08-09 09-10 10-11 ) II II i )1 Yl 11

of Students that Met or Exceeded in Math Subgroup Hispanic

700

ll c (i)

C s-en 0 ~ 0

500

400

300

200

100

00

02-03 03-04 04-05 05-06 06-07 07-08 08-09 09-10 10-11Sln111 I Y( 11

Data Source ODE State Report Card Includes ONLY sophomores who are counted at the building leel spending at least 40 of their day in regular education This typically represents 97-98 ofthe class

Change in achieement leel standards

Jl c Ql

C l

(J) 0

~

35

30

25

of Students that Met or Exceeded in Writing Subgroup Hispanic

20

10

5

0

04-05 05-06 06-07 07-08 08-09 09-10 10-11

Data Source ODE State Report Card - Includes ONLY sophomores who are counted at the building leeuro1 spending at least 40 of their day in regular education This typically represents 97-98 of the class

--

Percent of Students Enrolled in College the Fall Immediately Following Graduation From High School

100~1

90

80 I)

~ 70tIS J 0

60~ 537 50 S~ 4~ 4r 4 4~0 n

C OJ 40 Y lI-OJ

Q 30

20

10

0 2004 200S 2006 2007 2008 2009

Class

f+ All I~~~ti~~- middot-AVG--48~

J

9gt -I

Percent of Students EnroUed inColIege the FaU Immediately FoUowing Graduation From High Schoo~ by Institrutional Type

100

90

80 111 cu IU 70 s

C ns 60 Ishy

~ 51 53 0

so bull 48 bull

4i 47 bull ~

43 t cu v ~

ltIi D

40

30

37 --shy

35 35 38 ___ 31 _-----------_ 32 _---e----shy ------shy

20 16 14 14 _ _ - M - - ~ - bull __AI _ _ _ 12 11 M _ 15 --- ----- _- shy

10

o _-_- --200-4- ~----------~--~ --- ---~~~ -----~-~ --- -~ - ------ ~----- --- __---- 2005 2006 2007 2008 2009

Class

All Institutions Public Institutions Private Institutions AVe = 48

-~ 51- -C

Percent of Students Enrolled in College at Any Time During the First Year After High School

100

90

111 OJ fU = 0 ra 0shy~ Ilshy0 s lt11 V 0shy

ff

80

70

60

50

40

30

54 54bullbull 56 52bull

6

~ 51

20

10

o _ 2004 2005 2006 2007 2008 2009

Class

[+ All Instit~tions nAVG = 55I Q

~

Percent of Students Enrolled in College at Any Time During the First Two Years After High School

1

100 ~

90 j 80

I ell ltII 70tlSs

C tlS 60

0

-

SOl C ltII 40 i ~ ltII

Q 30 1 20j 10 ~

I

oj

61 61 60 63 ---S~ 5 bull

2004 2005 2006 2007 2008 2009

Class

(+Alll~l~ns AVc~601

o-~

bull bull bull

Percent of Students Enrolled in College the First Year After High School Who Returned for a

100

90en -cshy 800 shyc ClJ 70I (U

0 11 60 c (II 50a J Vl 40 shy0

30c ClJ u shyltII 20

Q

10

0

Second Year (Freshman to Sophomore Retention)

89

~9 82 85bull 82

-

2004 2005 2006 2007 2008

Class

freshman to Sophomore Retention AVe == 83

--~ --shyJ

Most Common Institutions of Initial Enrollment for All Classes - by Number of Students

1 PORTLAND COMMUNITY COLLEGE 2 OREGON STATE UNIVERSITY 3 CHEMEKETA COMMUNITY COLLEGE 4 GEORGE FOX UNIVERSITY S UNIVERSITY OF OREGON) MAIN CAMPUS 6 WESTERN OREGON UNIV ERSITY 7 PORTLAND STATE UNIVERSITY 8 CLACKAMAS COMMUNITY COLLEGE 9 LINFIELD COLLEGE 10 UNIVERSITY OF PORTLAND 11 PACIFIC UNIVERSITY 12 CENTRAL OREGON COMMUNITY COLLEGE 13 LINN-BENTON COMMUNITY COLLEGE 14 OREGON INSTITUTE OF TECHNOLOGY 15 SEATTLE UNIVERSITY 16 SOUTHERN OREGON UNIVERSITY 17 MT HOOD COMMUNITY COLLEGE 18 LANE COMMUNITY COLLEGE 19 WlLLAMETTE UNIVERSITY 20 AZUSA PACIFIC UNIVERSITY 21 BRIGHAM YOUNC UNIVERSITY 22 SEATTLE PACIFIC UNIVERSITY 23 THE EVERGREEN STATE COLLECE 24 BRIGHAM YOUNG UNIVERSITY - IDAHO FALLWINTER 25 BRIGHAM YOUNG UNIVERSITY -IDAHO AIINTERSPRING

2 9gt ~

131 d4

Newberg High School Student Survey 2004-2010 July 2010

6 Students are given the grades ABCD and F to show how well theyre doing in school Suppose your school was graded in the same way All things considered what grade would you give your small school ABCD or F

A 158

B 321

C 155

D 40

F 34

cant sayno opinion 60

Total 768

7 The majority of my high school courses will have value to me after graduation from Newberg High School

Agree 403

Disagree 149

Not sure 215

Total 767

8 It is easy to be involved in student activities athletics or leadership at Newberg High School

Agree 491

Disagree 130

Not Sure 144

Total 765

9 Students in my small school have school spirit

Agree 334

Disagree 239

Not sure 191

Total 764

10 Teachers and staff in my small school have school spirit

Agree 465

Disagree 133

Not sure 166

Total 764

11 Compared to last year there is more school spirit

Agree 235

Disagree 191

Not sure 338

Total 764

2004-2010

2010

21

42

20

5

4

8

100

2010

53

19

28

100

2010

64

17

19

100

2010

44

31

25

100

2010

61

17

22

100

2010

31

25

44

100

2009

23

39

20

6

6

6

100

2009

53

22

25

100

2009

62

18

20

100

2009

35

41

24

100

2009

62

18

20

100

2009

29

27

43

100

2008 2006 2004

16 5 8

34 34 37

25 40 34

10 14 10

7 3 6

8 3 6

100

2008 2006 2004

48 55 59

25 16 16

27 29 25

100

2008 2006 2004

56 53 60

27 20 19

17 26 21

100

2008 2006 2004

29 29 32

48 53 37

23 19 31

100

2008 2006 2004

54 39 49

26 28 20

20 33 31

100

2008 2006 2004

20

39

41

100

Climate Survey Report Newberg High School NHS Page 1

1 Jy

121 enjoy coming to school

Agree

Disagree

Not sure

Most of the time

Some of the time

Rarelynever

no opinion

367

237

162

766

2010

48

31

21

100

2009

45

37

18

2008

39

38

24

2006

24

53

21

2

2004

34

46

19

1

13 The adults at this school listen to you

Agree

Disagree

Not sure

406

210

150

2010

53

27

20

2009

55

25

20

2008

42

36

22

2006 2004

Total 766 100 100 100

14 Changes at school are clearly communicated to me

Agree

Disagree

Not sure

Total

195

361

208

764

2010

26

47

27

100

2009

32

47

21

100

2008

17

64

18

100

2006 2004

15 I have an opportunity to be involved In the development of Small Schools Agree 243

Di~agree 293

Not sure 227

Total 763

2010

32

38

30

100

2009

40

36

24

100

2008

28

51

21

100

2006 2004

16 Overall student discipline and behavior is not a problem at Newberg High School

Agree 213

Disagree 351

Not sure 202

Total 766

2010

28

46

26

100

2009

30

39

31

100

2008

23

53

24

100

2006

26

50

24

2004

40

33

27

18 When students have an emergency at school someone is there to help 2010 2009 2008 2006 2004

Agree 546 72 70 62 48 54

Not sure 149 20 19 25 41 34

Total 755 100 100 100

2004-2010 Climate Survey Report Newberg High School NHS Page 2

19 Campus supervision is adequate before and after school during lunch and between classes

gree 440

Disagree 172

Not sure 140

Total 752

2010

59 23

19

100 ~

2009

58

24

18

100

2008

55

26

19

100

2006

49

28

23

2004

58

18

24

20 Compared to last year student behavior on the school bus is better this year Agree 164

Disagree 133

Not sure 451

Total 748

2010

22

18

60

100

2009

23

18

58

100

2008

15

21

65

100

2006 2004

21 My teachers are concerned about me

Agree

Disagree

Not sure

Total

353

203

197

753

2010

47

27

26

100

2009

54

21

25

100

2008

42

30

29

100

2006

45

17

37

2004

40

19

41

22 Strangers do not come and go on the NHS campus easily

Agree 359

Disagree 179

Not sure 214

Total 752

2010

48

24

28

100

2009

39

29

32

100

2008

38

29

33

100

2006

34

25

42

2004

36

24

40

23 School rules and student rights and responsibilities are clear and students know what they are Agree 412

Disagree 190

Not sure 145

Total 747

2010

55

25

19

100

2009

57

23

20

100

2008

48

34

18

100

2006

44

29

27

2004

54

16

30

24 People trust and respect each other in my small school

Agree Disagree Not sure

Total

291 269 189

749

2010

39 36 25

100

2009

37 40 22

100

2008

29 49 22

100

2006

11 61 28

2004

19 49 33

25 Students in different ethnic groups in my small school are respected

Agree 385

Disagree 167

Not sure 202

Total 754

2010

51

22

27

100

2009

47

25

28 100

2008

39

34

27

100

2006

18

57

25

2004

22

44

34

2004-2010 Climate Survey Report Newberg High School NHS Page 3

lkaLj 26 Teachers in my small school take action when they see rules being broken

2010 2009 2008 2006 2004

Agree Disagree

442 164

59 22010

61 middot21

56 24middot

48 2100

47 28

Not sure 146 19 18 20 31 25

Total 752 100 100 100

27 Coaches at Newberg High School take action when they see rules being broken

2010 2009 2008 2006 2004

Agree 396 53 56 52 44 44

Disa~~e 101 13 13 15 12 13

Not sure 254 34 31 33 44 44 Total 751 100 100 100

pound0 ItcUCI3 I Illy ~lildl1 toIUUI tUW YlIIICII

students in their class are under the influence of 2010 2009 2008 2006 2004 __ ___ 1__ _1

Agree 204 27 26 17 16 20

Disagree 314 42 39 48 47 40

Not sure 235 31 35 35 38 40

Total 753 100 100 100

L~ yUcn llt) elL cwnn~ nlWIl vvllUVI IJlUVV WIICII

students are under the Influence of drugs or 2010 2009 2008 2006 2004 __ _1

Agree 258 34 35 29 28 29

Disagree 174 23 24 28 20 20

Not sure 322 43 42 43 52 51

Total 754 100 100 100

30 When students are disciplined for breaking rules they are treated equally regardless of

2010 2009 2008 2006 2004

Agree 418 56 54 46 45 47

Disagree 164 22 23 31 25 19

Not sure 167 22 23 22 30 35

Total 749 100 100 100

v I llV1 ILUU1ILgt tJClItIIt-ClLIII1j III Cl LIYun~ VI

athletics are disciplined for breaking rules they 2010 2009 2008 2006 2004 ___ amp___ _ _ bullbull _ 1bullbull

Agree 375 50 49 44 35 37

Disagree 155 21 22 28 20 27

Not sure 217 29 29 28 42 38

Total 747 100 100 100

32 When athletes are disciplined for breaking the rules they are held accountable

2010 2009 2008 2006 2004

Agree 377 50 54 52 49 42

Disagree 134 18 15 18 11 18

Not sure 242 32 30 30 39 40

Total 753 100 100 100

2004-2010 Climate Survey Report Newberg High School NHS Page 4

33 I feel safe at Newberg High School 2010 2009 2008 2006 2004

Agree 499 66 62 55 55 58 Disagree 118 16 18 22 18 14degic Not sure 134 18 21 23 28 28 Total 751 100 100 100

In your opinion are the following issues a problem on the Newberg High School campus

34 Vandalism including graffiti 2010 2009 2008 2006 2004

No problem 197 27 27 21 16 32

Small problem 449 61 62 66 71 61

Serious roblem 90 12 11 13 13 7

Total 736 100 100 100

35 Gangs 2010 2009 2008 2006 2004

No problem 362 49 40 25 28 56

Small problem 326 44 46 56 58 36

Serious problem 48 7 13 19 14 9

Total 736 100 100 100

36 Alcohol use 2010 2009 2008 2006 2004

No problem 225 31 27 25 20 23

Small problem 347 47 46 40 44 48

Serious problem 163 22 26 35 36 29

Total 735 100 100 100

37 If alcohol use is a problem at school where does it happen

2010 2009 2008 2006 2004

hallways 112 20 25 26 17 17

commonscafeteria 130 23 25 28 18 17

parking Iot 297 52 54 58 57 47

classroom 73 13 18 20 12 14

locker areas in hallways 98 17 22 23

PE locker area 88 15 21 23

athletic fields 150 26

gyms 70 12

restrooms 270 48 46 54 51 36

bus stop 136 24 32 31 23 18

on the bus 132 23 29 30 23 21

walkipllI to or from school 290 51 52 53 48 41

athletic sports practices 13 17 9 11

sports events 30 38 43 39

school-sponsored activities or trips 24 26

Other Please Specify 202 36 30 41 43 42

2004-2010 Climate Survey Report Newberg High School NHS Page 5

I if ~y

38 If alcohol use at school is a problem when does it happen

2010 2009 2008 2006 2004

before school 349 60

during advisory 125 22

between classes 165 28

during lunch 250 43

after school 404 70

at sporting events 175 30

at school-sponsored activities or trips 127 22

Other please specify 113 19

39 Tobacco use 2010 2009 2008 2006 2004

No problem 256 35 28 30 19 26

Small problem 325 45 52 46 49 48

Serious problem 145 20 19 25 32 26

Total 726 100 100 100

40 If tobacco use is a problem at school where does it happen

2010 2009 2008 2006 2004

hallways 57 11 21 19 12 9

commonscafeteria 51 10 15 18 7 8

parking lot 272 54 58 56 60 50

classroom 46 9 14 15 8 6

locker areas in hallwyas 54 11 14 17

PE locker area 57 11 16 21

athletic fields 145 29

gyms 54 11

bus stop 189 37 37 38 41 27

on the bus 164 32 20 21 11 12

walking to or from school 70 14 55 55 64 60

athletic sports practices 279 55 10 19 12 8

sports events 23 34 34 28

school-sponsored activities or trips 16 24

Other Please Specify 138 27 30 34 37 31

41 If tobacco use is a problem at school when does it happen 2010 2009 2008 2006 2004

before school 321 62

during advisory 147 29

between classes 164 32

during lunch 259 50

after school 360 70

at sportinj events 142 28

at school~sponsored activities or trips 104 20

Other please specify 102 20

42 Drug use 2010 2009 2008 2006 2004

No problem 154 21 23 18 10 19

Small problem 304 42 44 38 33 39

Serious problem 260 36 33 43 57 42

Total 718 100 100 100

2004-2010 Climate Survey Report Newberg High School NHS Page 6

~ t~l

43 If drug use is a problem at school where does it happen

2010 2009 2008 2006 2004

hallways 109 19 26 32 24 16

commonscafeteria 96 17 25 27 18 16

parking Iot 293 52 55 55 61 49

classroom 83 15 18 22 13 11

Iocker areas in hallway 94 17 26 27

PE lockers 98 18 18 26

athletic fields 181 32

gyms 85 15

restrooms 288 52 47 56 64 47

bus stop 173 31 32 39 41 30

on the bus 130 23 25 28 29 26

walking to or from school 299 53 52 55 61 56

athletic sports practices 16 22 13 14

sports events 28 36 44 38

school-sponsored activities or trips 24 28

Other Please Specify 150 27 26 34 34 34

44 If drug use is a problem at school when does it happen

2010 2009 2008 2006 2004

before school 397 70 middotmiddotVmiddot

during advisory 196 35

between classes 214 38

during lunch 292 52

after school 370 65

at sporting events 158 28

at school-sponsored activities or trips 117 21

Otherplease specify 97 17

45 Drug selling 2010 2009 2008 2006 2004

No problem 313 44 39 34 20 35

Small problem 290 41 39 42 42 42

Serious problem 108 15 22 25 38 23

Total 711 100 100 100

46 If drug selling is a problem at school where does it happen 2010 2009 2008 2006 2004

hallways 166 39 46 49 50 40

commonscafeteria 125 29 37 42 43 33

parking Iot 231 54 53 61 64 54

classroom 92 22 25 30 27 25

locker areas in hallways 124 29 33 40

PE lockers 110 26 27 35

athletic fields 122 29

gyms 105 25

restrooms 193 45 48 52 57 43

bus stoP 148 35 37 42 42 34

on the bus 139 33 36 42 40 35

walking to or from school 201 47 46 54 57 47

athletic sports practices 17 24 18 18

sports events 26 37 40 36

school-sponsored activities or trips 20 27

Other Please Specify 128 30 23 26 26 29

2004-2010 Climate Survey Report Newberg High School NHS Page 7

47 If drug selling is a problem at school when does it happen

before school

during advisory

between classes

during lunch

after school

at sporting events

263

138

180

197

280

132

2010

61

32

42

46

65

31

2009 2008 2006 2004

at school-sponsored activities or trips 116 27

Other please specify 117 27

48 Sexual harassment

No problem

Small problem

Serious problem

Total

317

323

88

728

2010

44

44

12

100

2009

40

45

15

100

2008

36

52

12

100

2006

34

52

13

2004

41

42

14

49 Racial harassment

No problem

Small problem

Serious problem

Total

252

367

112

731

2010

34

50

15

100

2009

32

52

16

100

2008

24

52

25

100

2006

22

56

22

2004

33

47

20

50 Bullying

No problem

Small problem

Serious problem

Total

201

390

138

729

2010

28

53

19

100

2009

26

56

18

100

2008

21

59

20

100

2006

15

61

24

2004

24

57

19

51 Fighting

No probl~m

Small problem

Serious problem

Total

15

71

15

101

2010

15

70

15

100

2009

27

60

13

100

2008

19 ~

62

19

100

2006

12

61

27

2004

24

62

15

To the best of your knowledge have you used any of these substances in the last 30 days

alcohol

Yes

No

2010 2009 2008

19

81

2006

25

75

2004

20

80

Total 100

tobacco

Yes

No

Total

2010 2009 2008

12

88

100

2006

13

87

2004

14

86

2004-2010 Climate Survey Report Newberg High School NHS Page 8

marijuana 2010 2009 2008 2006 2004 Yes 10 14 14 No 90 86 86 Total 100

illicit drugs 2010 2009 2008 2006 2004 Yes 8 8 3 No 92 92 97 Total 100

Which of these things happened to you DURING THE SCHOOL DAY OR AT A SCHOOL ACTIVITY since the beginning of the school year

52 I had something stolen at school 2010 2009 2008 2006 2004

Yes 291 40 42 39 35 18

No 439 60 58 61 65 82

Total 730 100 100 100

53 I saw a student with a weapon at school 2010 2009 2008 2006 2004

Yes 231 32 34 33 26 15

No 502 68 66 67 74 85 Total 733 100 100 100

54 I was picked on at school because of my ethnicity 2010 2009 2008 2006 2004

Yes 111 15 19 16 12 8 No 621 85 81 84 88 92

Total 732 100 100 100

55 I saw students steal from the library a classroom or the cafeteria 2010 2009 2008 2006 2004

Yes 248 34 41 36 38 18

No 481 66 59 64 62 82

Total 729 100 100 100

56 I saw students destroy or mark-up school equipment or buildings 2010 2009 2008 2006 2004

Yes 294 40 44 48 45 21

No 433 60 56 52 55 79

Total 727 100 100 100

57 I saw students with tobacco on campus during the school day 2010 2009 2008 2006 2004

Yes 279 39 40 38 49 35

No 444 61 60 62 51 65

Total 723 100 100 100

58 I saw students using alcohol on campus during the school day 2010 2009 2008 2006 2004

Yes 206 28 34 28

No 519 72 69 72

Total 725 100 100 100

2004-2010 Climate Survey Report Newberg High School NHS Page 9

59 I saw students using drugs on campus during the school day 2010 2009 2008 2006 2004

Yes 215 30 32 30 No 513 70 68 70

Total 728 100 100 100

60 I saw students using drugs or alcohol at school-related activities after school

2010 2009 2008 2006 2004

Yes 226 31 35 30 34 18

No 500 69 65 70 65 82

Total 726 100 100 100

61 I saw students using drugs or alcohol at school-related athletic events after school

2010 2009 2008 2006 2004

Yes 198 28 31 27 37 27

No 520 72 69 73 63 73

Total 718 100 100 100

62 In your opinion what is the single most serious problem at Newberg High School

2010 2009 2008 2006 2004

theft 81 11 12 11 10 5

intimidation 40 6 8 5 4 6

sexual harassment 30 4 6 3 1 4

vandalism 61 9 2 4 4 3

defiance of authority 104 15 14 17 11 17

drug use 181 26 23 21 34 30

use of illegal performance enhancing drugs 12 2 2 1 2 1

gangs 12 2 4 4 3 1

tobacco use 28 4 4 2 2 2

racial harassment 28 4 6 6 4 4

drug sales 13 2 3 4 7 4

alcohol use 33 5 3 6 4 6

Other Please Specify 82 12 12 17 14 16

Total 705 100 100 100

63 If you believe drug use is a problem at NHS in your opinion what is the most widely-used drug at Newberg High School

2010 2009 2008 2006 2004

alcohol 191 32 33 36

marijuana 447 74 67 60

tobacco 151 25 31 23

inhalents 51 8 6 7

prescription drugs (oxycotin vicodin etc) 91 15 17 27

cocaine 62 10 9 7

amphetamines (including meth) 41 7 7 8

Other Please Specify 63 10 8 12

2004-2010 Climate Survey Report Newberg High School NHS Page 10

AVision for NHS 2003 Gates Grant Application

Our school vision of student learning is directly linked to core principles about teaching and learning

1 First we believe all students can learn regardless of their circumstances

2 Teachers and students alike have a desire to learn and both must be supported and encouraged to make connections in school

3 We believe in the concept of catalyst teaching and learning Teachers become catalysts for student learning by actively engaging students in the process of discovery showing students new ways of thinking and sparking new connections with both the material and targeted skills

4 We believe that students need to master essential skills as they expand their knowledge and experience

5 We believe that students learn better when their learning is personalized Students who make connections with significant adults in their lives are more successful as learners

6 We believe that students should have the opportunity to apply their knowledge in a meaningful way outside of the structures of traditional disciplines or content areas

7 We believe that all students can meet high performance standards if they are supported encouraged and have choice in their learning

8 We believe that every student has unique fits talents and interests and it is our job to cultivate them

9 We believe that excellence is achievable in acommunity of learners

Small School Goals and Outcomes 2003middot2010

GOALS School must emphasize two goals personalization-students must be known well and high expectations-- students must know that their teachers will hold them to high standards These goals must create equity by applying them to all students

Goal 1 Substantially increase students readiness for postsecondary education Goal 2 Improve teacher practice in every single class throughout the school Goal 3 Create five autonomous small schools with distinct identities

OUTCOMES o Teaching is rigorous and intellectually vibrant Student achievement is the top priority

o Essential skills are clearly identified supported and consistently taught

o Teachers have high expectations of all students and the skills necessary to support these high expectations

o Advisories and classes support student and adult connections

o Diversity is valued and encouraged Students parents and our community share their experiences in asafe environment

o Student learning and needs drive all instructional and organizational decisions

NEWBERG SCHOOL DISTRICT 29J AGENDA shy November 8 2010

Item Community Growth and Enrollment Information XXXX

Originator Claudia Stewart Coordinator of Communications and Community Relations

Presenter Claudia Stewart

Topic Summary Claudia will update the Board about community growth and enrollment

Information

NEWBERG SCHOOL DISTRICT 29J AGENDA shy November 8 2010

Item

Originator

Presenter

Resolution 2011-03 Appropriation Revision

Nathan Roedel Director of Finance and Operations

Nathan Roedel Director of Finance and Operations

Action XXXX

Topic Summary Appropriation Revision for Fiscal Year 2008-09

Background Information

The Board of Directors adopted the budget for Fiscal Year 2010-11 at the June 28 2010 School Board Meeting

An appropriation revision increasing the Fiduciary Early Retirement Fund in the amount of $10000 is necessary

Original Budget Appropriation $179165

Revised Budget Appropriation $189165

Superintendents Recommendation Move that the Newberg School District Board of Directors approve Resolution 2011 03 to revise appropriations in the Early Retirement Fund for 2010-11 fiscal year by title only

Newberg School District Resolution 2011middot03

Making Appropriations

BE IT RESOLVED that the appropriation amounts for the fiscal year beginning July 1 2010 and for the purposes shown below are hereby revised

Fiduciary Fund

Early Retirement +10000

The above resolution statement was approved and declared adopted on this 8th day of November 2010

Dr Paula A Radich Clerk Melinda Van Bossuyt Chair

NEWBERG SCHOOL DISTRICT 29J AGENDA shy November 8 2010

Item

Originator

Presenter

Cancel November 22 2010 Board Meeting

Toni Wyss Board Secretary

Dr Paula A Radich Superintendent

Action XXXX

Topic Summary Cancel the November 222010 Board Meeting

Superintendents Recommendation Move that the Newberg School District Board of Directors cancel the November 222010 Board Meeting

NEWBERG SCHOOL DISTRICT 29J AGENDA shy November 082010

Item

Originator

Presenter

Request for Proposals for Architectural and Engineering Services

Nathan Roedel Director of Finance and Operations

Nathan Rodel Director of Finance and Operations

Action XXXX

Topic Summary Following the recommendations of the Districts Facilities Task Force the Board will seek proposals regarding acost analysis of those recommendations

Background Information In the fall of 2010 a citizen Facilities Task Force examined current and projected enrollment and facility capacity and made recommendations for future needs The task force reported that the Newberg Public Schools required additional space for future growth The report also stated that schools were in need of repair including roofs heating and ventilating systems The goals are as follows

o Accommodate enrollment growth-now and in the future o Maintain the communitys investment in schools through major maintenance o Increase safety and security at school sites o Purchase property for future schools at todays market rates

Since the completion of projects for the 2002 bond measure the district has maintained its facilities with a minimal expenditure of funds The 1993 bond issue retires in 2011 thereby providing the district a window to determine whether to consider afuture bond measure

For the Board of Directors to adequately plan for future facility needs an updated analysis of enrollment trends educational athletic and activity programs needs and recommendations concerning facility and maintenance costs is required

Superintendents Recommendation Move that the Newberg School District Board of Directors approve the Request for Proposals for Architectural and Engineering Services as presented

Newberg School District 29J Request For Proposals

Architectural and Engineering Services

1 Introduction Newberg School District (hereafter referred to as the District) seeks architectural and engineering proposals regarding the design and construction addition and renovation of the Districts 12 physical facilities The District intends to execute a written agreement with an architectural firm to provide preliminary architectural and engineering cost estimates for a potential construction bond

The Districfs selection process shall consist of the Districts review and analysis of the proposers response to this request for proposal

2 Scope of Services Provide preliminary architectural and engineering estimates for the following projects as recommended by the Districts Facilities Task Force

New Middle Alternative Welcome Center School 1 Build new school that incorporates Transitions and CYFS programs

Include new kitchen and one or more cafeterias Remove modulars at MV ampCV DistrictmiddotWide

2 Resurface parking areas as needed (Pave service road behind NHS) 3 Repair sidewalks as needed 4 Upgrade Phone System 5 Lock Down System (school accessibility) 6 Replace carpets with hard flooring (CVMS DD AC NHS Caftall Center) 7 Security System ampCamera Evaluation (JA MVMS NHS) 8 Replace GCMs with UNCs 9 Replace Gym Lighting - T-5s - (Senate Bill 1149)

111 Install a refrigeration monitoring system

Administrative Servicesmiddot District Office 10 Modify Server Room - fire protection system 11 Additional Parking

Replace Existing Furnaces as Required 108 Build a new server room

pl

Antonia Crater Elementary School

12 New intercom system 13 Add storage - outside behind Gym

Dundee Elementary School 14 Combine two services and replace old panel equipment and wiring 15 New roof on 5th street classrooms 16 Modify and relocate health room 17 Replace gym air handler 18 Replace single pane windows where they occur

Edwards Elementary School 19 New intercom 20 Add parking lot lighting by crosswalk 21 Add speed bumps to parking in front 22 Improve conference room ventilation 23 New Roof 24 Modify built in gutter system 25 Replace Generator 26 Provide additional computer lab (expand into library space) 27 Replace Existing Fiber Ductwork as required

Ewing Young Elementary School 29 Old wiring (asbestos) and distribution panels

Joan Austin Elementary School 30 Fix Cafeteria floor covering and patch new floor 31 Replace fixed window between office and health room with slider

Mabel Rush Elementary School 32 Replace old AO Smith Boiler with new Aerco boiler and integrate into BMS control panel 33 Acoustic tiles in halls (Dual purpose with tack boards) 34 Tack boards in halls (Dual purpose with acoustic tiles in halls) 35 Add electrical outlets 36 Add back-up Generator

108 Design a new serving line for the cafeteria 109 Develop a larger Storage area for the cafeteria

Mountain View Middle School 37 Redesign bus drop off 38 Redesign student drop off and pick up 39 Redesign parking for staff 41 Adjustable shelving and ladder access for PE storage 42 Replace all windows with broken seals

p2

43 44 45 46 47 48 49 50 54 55 56 57 58 59 60

Newberg High School 61 62 63 64 65 66 67 68 69

103 104 105 106 107

Grout and seal kitchen and restroom floors Basketball court drainage (resurface) New Addressable Fire Alarm system Lockers replaced with half size lockers Additional gym or multipurpose room for PE Improved (enlarged) counseling space Increase size of conference room Add office space for speech therapist psychologist behavior amp autism specialists and testing Sound proofing at principals offices Motion detectors (lighting) Add preheat coil to AHU 1 Replace defective VAVcontrollers Replace boiler Add separate hot water source for kitchen Install ducted returns from classroom pods

Modify Server Room fire protection system Upgrade HVAC system for gym Re-design gas shut-off valves in science rooms Modify internal zone return ducting in buildings A B C D E Fand G Redesign old woodshop area for classrooms Move Book Room Replace original hot water heating system in Gym with two high efficiency heaters Provide office space for Blue School that is not separated from the school Add improved entry to NHS (monument lighting landscaping etc) Expand the Great Expectations area-possibly moving a wall into J107 Expand and complete the pantry and expansion of culinary arts area to include acafe Redesign remainder of welding area to support the long-term growth of PCCCommunity classes Redesign Wurrain Theater to include another music classroomrecording studio Convert the former woodshop into a technology center

NHS Athletics Stadium Complex Track

70 New sub-grade improvements and surface for Track 71 Timing Equipment 72 Two Long Jump Pits and add high jump mats by scoreboard

Football Field 73 Artificial Turf

Grandstand 75 Concessions 76 Locker Rooms and Restrooms 77 Storage 78 New Visitor Bleacher

Tennis Courts

p3

(J ltnltgt U I

79 Two additional courts plus electrical circuits 80 Additional Electrical Circuits

Baseball 81 Finish Lights 82 Batting Cage 83 Replace bleachers varsity and JV fields 84 Press Box ampConcessions 85 JV Scoreboard (move to different location or new one)

Softball 86 Netting to protect spectators 87 Batting Cage

Wrestling 88 Replace carpet in Caffall Center with Mondo 89 Industrial washerdryer 90 Lockers in weight room 91 Replace closed off restroom 92 Team Room

McGrath Gym 93 Replace heaters 94 Renovate locker storage and team rooms 95 Move east side curtain to west side 96 Add athletic training room large enough for two tubs and office

Alternative High School Construct a replacement facility for the current Alternative High School building

Physical Plant 97 Install fire sprinkler system 98 Roof exhaust (Grounds Dept) 99 New gutters on storage building

100 New lighting in storage building 101 Insulate warehouses 102 New insulated doors and openers north building 110 Develop warehouse space for freezer

3 Selection Schedule bull Issue Request for Proposal November 9 2010 bull Project OrientationSite Visits (if necessary) TBD bull Receive Response to Request for Proposal 200 pm November 18 2010 bull Conduct Interviews Contact References (if applicable) TBD

The School District reserves the right to terminate suspend or modify the proposed school project at any time prior to executing the OwnerArchitect Form of Agreement In the event of such termination suspension or modification the School District shall have no obligation or liability to any firms preparing or submitting proposals for this RFP

p4

4 Target Dates The following dates are provided for planning purposes only

November 2011-Execute AE Agreement December 2011January 2012- BeginComplete preliminary design and build cost analysis

5 Instructions For Preparing Proposal Proposals shall be submitted in ten (10) copies to

Nathan Roedel Director of Finance and Operations Newberg School District 29J 714 E 6th Street Newberg OR 97132

In order to be considered proposals must be received by the School District no later than 200 pm November 18 2010

Proposals shall contain the information listed below and shall be tabbed as follows

Section 1 Organization Staffing and Qualifications 1) Provide a team organization chart depicting team members Include names titles and specific

responsibilities of team members

a) Through narrative discussion show reason why this firm believes it is especially qualified to undertake this project Discuss any unique qualifications that this firm possesses which would be of a benefit to the School District in the execution of this project

Section 2 Understanding of the Construction Program The Architect shall in a clear concise manner state hisher understanding of the project and program and the role of the Architect in the Pre-Desjgn Phase

The Architect shall provide information regarding their knowledge of the school districts facilities

Section 3 Other Information 1) The Architect shall indicate whether as a single entity or as a member of ajoint venture the firm has been the

subject of any litigation through the discharge of its professional services If so provide a detailed description of the litjgants the subject matter and the disposition of the arbitration or lawsuit

2) The Architect shall provide three (3) or more references of projects within similar industry performed in the previous five (5) years to be contact by the School District

Section 4 Fee Proposal 1) The fee proposal shall include all compensation and other payments due the Architect (eg manpower

overhead profit direct costs etc) in the performance of the scope of this RFP

2) The fee proposal for the project shall include costs associated with the Pre-Design Phase

3) For the pre-design phase show a) The proposed staff man hours anticipated for each discipline and individual total man hours and

estimated total labor and indirect costs

Proposal Evaluation Proposals received will be evaluated on the following criteria

a) Completeness of the submission (PassFail) b) Outcome of Reference Calling (20)

p5

V)i7I I

c) Vendors described knowledge of schools and school district construction (20) d) Vendors described knowledge of Newberg Public Schools buildings and Infrastructure (60)

For a Vendor to receive the full percentage available for each criterion listed district administration (at least six (6) administrators) will rank responses in each area on a scale of 1 (least meets) to 10 (absolutely meets) in regards to the perceived validity of statements contained in the RFP as they relate to the above concepts

p6

~ 12

NEWBERG SCHOOL DISTRICT 29J AGENDA - November 82010

Item Items for Future Agendas Information XXXX

Presenter Board Chair

Topic Summary Attached is the calendar for future Board agenda items

December 13 20tO No Second Meetin

bull Superintendent Evaluation Timeline bull Preliminary 2011middot12 School Calendar bull Special Programs Update bull Budget Calendar and Process 2011middot12 bull Budget Status Report bull Monthly Financial Report - Consent Agenda bull Visioning bull OETC Copier Contract bull Audit Report for 2009-10 with Auditors

Executive Session

Janua 24 2011Janua 102011

bull Proclamation Board Appreciation Month bull New Course Proposals bull Policies

Executive Session

bull Appropriation Transfer Resolution

Executive Session

bull Board Appreciation bull Student Recognition bull Quarterly Financial Report bull Accept Audit for 2009-10 bull Essential Skills bull Division 22 Standards

Executive Session

February 28 2011

630 Executive Session - Exempt Records

bull Student Recognition bull Monthly Financial Report - Consent Agenda

bull Licensed Teacher Contract Renewal bull Temporary Teacher Contracts bull Administrator Contract Renewal bull Superintendent Evaluation bull Superintendent Contract Renewal bull Proclamation-Classified Employee Appreciation Week

(March 7-10) Executive Session

March 28 2011 March 142011

bull Monthly Financial Report Consent Agendabull

Executive Session Executive Session

April 112011

Executive Session

May 092011

bull Establish Meal Prices 2011-12

bull Establish District Fees 2011-12

bull Establish Board Calendar 2011-12 bull WESD Board ElectIon

April 25 2011

bull Prociamation-Teacher Appreciation Week bull Quarterly Financial Report bull Rights and Responsibilities Handbook

Executive Session

May 23 2011

bull Monthly Financial Report - Consent Agenda bull District Fees bull Final 2011-12 School Calendar

Appoint Student Representatives to the Board bull Appropriation Transfer - Resolution

Executive SessionExecutive Session

June 27 2011June 13 2011

bull Resolution 2011- Adopting the Budget Making Appropriations and Imposing and Categorizing Taxes

bull Establish Substitute Teacher Pay Rate 2011-12 bull

Executive Session

bull Monthly Financial Report shybull bull Appropriation Transfer

Executive Session

Consent Agenda

  • Agenda
  • Oath of Office
  • MVMS Student Presentation
  • Consent Agenda
  • Minutes
  • Donation
  • Small Schools Update
  • Community Growth and Enrollment
  • Resolution 2011-03 Appropriation Revision
  • Cancel November 22 2010 Board Meeting
  • RFP Architectural and Engineering Services
  • Future Agendas
Page 9: NEWBERG SCHOOL DISTRICT 29J BOARD OF DIRECTORS … · Topic Summary: Deona Twenge was appointed Board Representative to Zone 1 at the October 25, 2010 Special Board Meeting to fulfill

NEWBERG SCHOOL DISTRICT 29J Regular Board Meeting 700 pm

Newberg School District Board Room October 252010

A duly called and noticed Regular Board Meeting of the Board of Directors of Newberg School District 29J was called to order by Board Chair Melinda Van Bossuyt at 704 pm on Monday October 11 2010 in the Newberg School District Board Room

PRESENT Board Chair Melinda Van Bossuyt Directors Mitsi Vondrachek Mark Ankeny Debbie Hawblitzel and Todd Thomas

ABSENT Director Jim Chogyoji

Present in addition to Board members were Superintendent Paula A Radich Student Representative to the Board Cristian Cosgrove staff and Newberg Graphic reporter Laurent Bonczijk Also present was newly appointed Director Deona Twenge

CALL TO ORDER Board Chair Van Bossuyt called the meeting to order at 704 pm

FLAG SALUTE The Pledge of Allegiance was led by Edwards Elementary School student Ky Schaad

REVIEW AGENDA Deleted from the agenda was item VIII A Newberg High School Piano Sale Partnership Nathan Roedel Director of Finance and Operations determined this item did not require Board action

Added to the agenda was item IV Essential Schools Fall Forum Trip

B Student Trip Request Coalition of

STUDENT PRESENTArlONS Edwards Elementary Keely Clock Edwards Teacher and two students Ky Schaad and Briar Angell shared posters they made that helped other students learn school rules

Student Trip Request Coalition of Essential Schools Fall Forum Trip Green School Principal Karen Pugsley and Newberg High School Teacher Drea Ferguson and students Lauren Haney Kirsten Kirby and Kaitlyn Ebora requested permission to travel to San Francisco Califomia from November 11shy13 2010 to facilitate a workshop at the Coalition of Essential Schools annual fall forum Motion Director Thomas moved that the Newberg School District Board of Directors approve out-of-state travel for three students and two adults to travel to the 2010 Coalition of Essential Schools annual Fall Forum in San Francisco California from November 11-13 2010 motion was seconded and approved unanimously

October 25 2010

COMMENTSQUESTIONS FROM PATRONS

CONSENT AGENDA

COMMUNICATIONS CORRESPONDENCE INTRODUCTIONS

REPORTS

There were no comments

MOTION Director Hawblitzel moved that the Newberg School District Board of Directors approve the consent agenda as presented motion was seconded and approved unanimously The Board approved the minutes of the Regular Board Meeting of October 112010 and accepted donations of ababy grand piano from patron Judi Worrall to Mountain View Middle School and miscellaneous metals materials from Climax Portable Machine Tools Inc donated to Newberg High School

Superintendent Comments None

Board Member Comments Melinda Van Bossuyt introduced Deona Twenge newly appointed Director for Board Zone 1

Facilities Task Force Report Paul Frankenburger Facilities Task Force Chairman and former school district facilities director presented a report from the Facilities Task Force The Task Force was approved by the Board of Directors in February 2010 to examine the Districts current and future facility needs for the next ten years Committee members examined anticipated educational activity and athletic program needs the present condition of District schools and anticipated enrollment growth

The Task Force proposed a series of recommendations that addressed facility needs over the next decade Topping the list was a proposed new middle school to alleviate crowded conditions in Chehalem Valley and MOLintain View Middle Schools Major maintenance items such as roof boiler and flooring replacements electrical upgrades and modifications for greater energy efficiencies were also recommended by the Facilities Task Force

Although the current economy may not be optimal for passing a bond to fund facility needs the Committee asked the Board to give serious consideration to funding the recommendations for the following reasons

bull Address safety issues and protect the communitys investment in schools bull Build evenly to avoid having to fund a 20 year accumulation of building

needs bull Take advantage of current low interest rates bull Increase energy efficiency to reduce utility costs bull Redevelop the Newberg High School track and performance field to

withstand the pressure of additional use as enrollment grows and bull Accommodate community growth and increased enrollment in the next

decade

October 25 2010

NEW BUSINESS

OLD BUSINESS

ITEMS FOR FUTURE

EXECUTIVE SESSION

ADJOURNMENT

ATTEST Superintendent-Clerk

Quarterly Financial Report Nathan Roedel Director of Finance and Operations presented The projected ending fund balance for the General Fund is $706480 The beginning fund balance is $1927444 total projected revenue is $40159431 and total projected expenses are $39452951 MOTION Director Hawblitzel moved that the Newberg School District Board of Directors approve the quarterly financial report for the quarter ending September 302011 motion was seconded and approved unanimously

None

bull None were added

The Board convened Executive Session at 859 pm according to ORS192660(1)(d) Labor Negotiations

No further matters appearing to come before the Board there was agreement for adjournment at 922 pm

Toni Wyss Board Secretary

APPROVED Board Chair

October 252010

NEWBERG SCHOOL DISTRICT 29J AGENDA shy November 8 2010

Item

Originator

Donation Plants from Aspen Creek Landscaping

Nathan Roedel Director of Finance and Operations

ConsentAgendaXXXX

Topic Summary Accept plant donation from Aspen Creek Landscaping

Background Information

Aspen Creek Landscaping donated miscellaneous plants to the Newberg High School Greenhouse

Consent Agenda

NEWBERG SCHOOL DISTRICT 29J AGENDA - November 8 2010

Item Small Schools Update Information XXXX

Originator Doug Geygan Smaller Leaming Communities Project Director

Presenter Small School Principals Carol Campbell Filip Hristic Dan Malone and Karen Pugsley and SLC Project Director Doug Geygan

Background Information

Newberg High School Small Principals and the Smaller Learning Communities Project Director will review the progress of Small Schools at Newberg High School Principals will share OAKS College Clearinghouse and student climate survey data

Information

900 800 700 600 500 400 300 200 100 00

---- shy

Data Source ODE State Report Card ~ Includes ONLY sophomores who are counted at the buifding lewl spending at least 40 or their day in regular education This typically represents 97-98 of the class

Year to Year Peliormance - OAKS Scores Math

0 NHS vs State (l) 800i 715 ro 700 S 600 l-oc (II 500(11-0-o(l)l (II 400 CJ() gtlt 300Ow (l) 200 Cl J9 100 c (II 001 (l) 0shy

Dala Source

L

580

2005-2008

NHS I State

2006-2007 i 2007-2008

Srlll

I NHS

2008

State

-2009

)i

NHS State

I 2009-2010

YeHS ODE Slate Report Cam - Includes ONLY sophomores who are counted at the building lepoundl spending at least 40 of their day in regular education This typically

represents 97middot98 of the class bull Change in achicleuroment le-el standards

----_ ---shy

0 (l) 700i ro 600S l-o 500 c (II (l)-o-0 (l) 400 l (l) CJ 300() gtlt Ow 200 Cl 100J9 c (l) 001 (l) 0shy

Year to Year Peliormance - OAKS Scores Reading NSH vs State

~ 806

Year to Year Peliormance - OAKS Scores Writing NHS vs State

Data Souroe ODE State Report Card ~ Includes ONLY sophomores who are counted at the building lepoundl spertding at least 400 of their day in regufar education ThIs typically represents 97middot98 of (he class

bull S1ate PercenuaQeuros for these years not shown as lhev included CondiUonafly Met NHS data has Conditionally Met filtered out So percentaQeuros are compafiable ---------shy

0

Jl t (I)

C J t)

450 shy

400

350

300

250

200

150

100

50

00

of Students that Met or Exceeded in Reading Subgroup Sped

424

-shy ---shy --------shy

10-11 S t 11=]i)I Y ( lr-

Data Source ODE State Report Card - Includes ONLY sophomores who are counted at the building level spending at least 40 of their day in regular education This typically represents 97-98 of the class

i

04-05 05-06 06-07 07-08 08-09 09-10

Change in achievement level standards

of Students that Met or Exceeded in Math Subgroup SPed

400

350

Jl 300 I (I) 250

C J 200 t) 0 150

100

50

00

02-03 03-04 04-05 05-06 06-07 07-08 08-09 09-10 10-11

Data Source ODE State Report Card - Includes ONLY sophomores who are counted at the building level spending at least 40 of their day in regular education This typically represents 97-98 of the class

__ ___ ________GIltinpe in actl1~vementl~vellgttngarcls

--- --------------

of Students that Met or Exceeded in Writing Subgroup Sped

25 23 22

04-05 05-06 06-07 07-08 08-09 09-10 10-11

Sill i 1 Yell-S

Data Source ODE State Report Card - Includes ONLY sophomores who are counted at the building level spending at least 40 of their day in regular education This typically represents 97-98 of the class

of Students that Met or Exceeded in Reading Subgroup LEP

Jl I Cl C s

II) 0 ~ co

20

15

10

5

0

Jl I Cl

C s II) 0 ~

450

400

350 300 250

200

150

100

50

00 -~ -- shy I

04-05 05-06 06-07 07-08 08-09 09-10 10-11 r I] II 1 Y( 11

Data Source ODE State Report Card Includes ONLY sophomores who are counted at the building level spending alleasl40 of their day in regular education This typically represents 97-98 of the class

____C=ha=nge in achievement

of Students that Met or Exceeded in Math Subgroup LEP

500 458

02-03 03-04 04-05 05-06 06-07 07-08 08-09 09-10 10-11

Jl I Cl

C a II) 0 ~ 0

450 400

350 300

250 200

150 100

50 00

r 1 1 Ii j i Yi ~ 11 bull

Data Source DDE State Report Card Includes ONLY sophomores who are counted at the building level spending at least 40 of their day in regular education This typically represents 97-98 of the class

Ghanqein achi~ement III ~~I1(tar9s

of Students that Met or Exceeded in Writing Subgroup LEP

2425

20 l Q) 15C l

tJ) 10

0

0e 5

0

05-06 06-07 07-08 08-09 09-10 10-1104-05

I ) 1 middot1 I

Data Source ODE State Report Card - Includes ONLY sophomores who are counted at the building level spending at least 40 of their day in regular education This typically represents 97-98 of the

Data Source ODE State Report Card - Includes ONLY sophomores who are counted at the building level spending at least 40 of their day in regular education This typically represents 97-98 of the class

Change in achievement level standards

600

500 $ c 400 ()

C I 300

(J) - 0 200 ~ 100

00

of Students that Met or Exceeded in Reading Subgroup Hispanic

553

04-05 05-06 06-07 07 -08 08-09 09-10 10-11 ) II II i )1 Yl 11

of Students that Met or Exceeded in Math Subgroup Hispanic

700

ll c (i)

C s-en 0 ~ 0

500

400

300

200

100

00

02-03 03-04 04-05 05-06 06-07 07-08 08-09 09-10 10-11Sln111 I Y( 11

Data Source ODE State Report Card Includes ONLY sophomores who are counted at the building leel spending at least 40 of their day in regular education This typically represents 97-98 ofthe class

Change in achieement leel standards

Jl c Ql

C l

(J) 0

~

35

30

25

of Students that Met or Exceeded in Writing Subgroup Hispanic

20

10

5

0

04-05 05-06 06-07 07-08 08-09 09-10 10-11

Data Source ODE State Report Card - Includes ONLY sophomores who are counted at the building leeuro1 spending at least 40 of their day in regular education This typically represents 97-98 of the class

--

Percent of Students Enrolled in College the Fall Immediately Following Graduation From High School

100~1

90

80 I)

~ 70tIS J 0

60~ 537 50 S~ 4~ 4r 4 4~0 n

C OJ 40 Y lI-OJ

Q 30

20

10

0 2004 200S 2006 2007 2008 2009

Class

f+ All I~~~ti~~- middot-AVG--48~

J

9gt -I

Percent of Students EnroUed inColIege the FaU Immediately FoUowing Graduation From High Schoo~ by Institrutional Type

100

90

80 111 cu IU 70 s

C ns 60 Ishy

~ 51 53 0

so bull 48 bull

4i 47 bull ~

43 t cu v ~

ltIi D

40

30

37 --shy

35 35 38 ___ 31 _-----------_ 32 _---e----shy ------shy

20 16 14 14 _ _ - M - - ~ - bull __AI _ _ _ 12 11 M _ 15 --- ----- _- shy

10

o _-_- --200-4- ~----------~--~ --- ---~~~ -----~-~ --- -~ - ------ ~----- --- __---- 2005 2006 2007 2008 2009

Class

All Institutions Public Institutions Private Institutions AVe = 48

-~ 51- -C

Percent of Students Enrolled in College at Any Time During the First Year After High School

100

90

111 OJ fU = 0 ra 0shy~ Ilshy0 s lt11 V 0shy

ff

80

70

60

50

40

30

54 54bullbull 56 52bull

6

~ 51

20

10

o _ 2004 2005 2006 2007 2008 2009

Class

[+ All Instit~tions nAVG = 55I Q

~

Percent of Students Enrolled in College at Any Time During the First Two Years After High School

1

100 ~

90 j 80

I ell ltII 70tlSs

C tlS 60

0

-

SOl C ltII 40 i ~ ltII

Q 30 1 20j 10 ~

I

oj

61 61 60 63 ---S~ 5 bull

2004 2005 2006 2007 2008 2009

Class

(+Alll~l~ns AVc~601

o-~

bull bull bull

Percent of Students Enrolled in College the First Year After High School Who Returned for a

100

90en -cshy 800 shyc ClJ 70I (U

0 11 60 c (II 50a J Vl 40 shy0

30c ClJ u shyltII 20

Q

10

0

Second Year (Freshman to Sophomore Retention)

89

~9 82 85bull 82

-

2004 2005 2006 2007 2008

Class

freshman to Sophomore Retention AVe == 83

--~ --shyJ

Most Common Institutions of Initial Enrollment for All Classes - by Number of Students

1 PORTLAND COMMUNITY COLLEGE 2 OREGON STATE UNIVERSITY 3 CHEMEKETA COMMUNITY COLLEGE 4 GEORGE FOX UNIVERSITY S UNIVERSITY OF OREGON) MAIN CAMPUS 6 WESTERN OREGON UNIV ERSITY 7 PORTLAND STATE UNIVERSITY 8 CLACKAMAS COMMUNITY COLLEGE 9 LINFIELD COLLEGE 10 UNIVERSITY OF PORTLAND 11 PACIFIC UNIVERSITY 12 CENTRAL OREGON COMMUNITY COLLEGE 13 LINN-BENTON COMMUNITY COLLEGE 14 OREGON INSTITUTE OF TECHNOLOGY 15 SEATTLE UNIVERSITY 16 SOUTHERN OREGON UNIVERSITY 17 MT HOOD COMMUNITY COLLEGE 18 LANE COMMUNITY COLLEGE 19 WlLLAMETTE UNIVERSITY 20 AZUSA PACIFIC UNIVERSITY 21 BRIGHAM YOUNC UNIVERSITY 22 SEATTLE PACIFIC UNIVERSITY 23 THE EVERGREEN STATE COLLECE 24 BRIGHAM YOUNG UNIVERSITY - IDAHO FALLWINTER 25 BRIGHAM YOUNG UNIVERSITY -IDAHO AIINTERSPRING

2 9gt ~

131 d4

Newberg High School Student Survey 2004-2010 July 2010

6 Students are given the grades ABCD and F to show how well theyre doing in school Suppose your school was graded in the same way All things considered what grade would you give your small school ABCD or F

A 158

B 321

C 155

D 40

F 34

cant sayno opinion 60

Total 768

7 The majority of my high school courses will have value to me after graduation from Newberg High School

Agree 403

Disagree 149

Not sure 215

Total 767

8 It is easy to be involved in student activities athletics or leadership at Newberg High School

Agree 491

Disagree 130

Not Sure 144

Total 765

9 Students in my small school have school spirit

Agree 334

Disagree 239

Not sure 191

Total 764

10 Teachers and staff in my small school have school spirit

Agree 465

Disagree 133

Not sure 166

Total 764

11 Compared to last year there is more school spirit

Agree 235

Disagree 191

Not sure 338

Total 764

2004-2010

2010

21

42

20

5

4

8

100

2010

53

19

28

100

2010

64

17

19

100

2010

44

31

25

100

2010

61

17

22

100

2010

31

25

44

100

2009

23

39

20

6

6

6

100

2009

53

22

25

100

2009

62

18

20

100

2009

35

41

24

100

2009

62

18

20

100

2009

29

27

43

100

2008 2006 2004

16 5 8

34 34 37

25 40 34

10 14 10

7 3 6

8 3 6

100

2008 2006 2004

48 55 59

25 16 16

27 29 25

100

2008 2006 2004

56 53 60

27 20 19

17 26 21

100

2008 2006 2004

29 29 32

48 53 37

23 19 31

100

2008 2006 2004

54 39 49

26 28 20

20 33 31

100

2008 2006 2004

20

39

41

100

Climate Survey Report Newberg High School NHS Page 1

1 Jy

121 enjoy coming to school

Agree

Disagree

Not sure

Most of the time

Some of the time

Rarelynever

no opinion

367

237

162

766

2010

48

31

21

100

2009

45

37

18

2008

39

38

24

2006

24

53

21

2

2004

34

46

19

1

13 The adults at this school listen to you

Agree

Disagree

Not sure

406

210

150

2010

53

27

20

2009

55

25

20

2008

42

36

22

2006 2004

Total 766 100 100 100

14 Changes at school are clearly communicated to me

Agree

Disagree

Not sure

Total

195

361

208

764

2010

26

47

27

100

2009

32

47

21

100

2008

17

64

18

100

2006 2004

15 I have an opportunity to be involved In the development of Small Schools Agree 243

Di~agree 293

Not sure 227

Total 763

2010

32

38

30

100

2009

40

36

24

100

2008

28

51

21

100

2006 2004

16 Overall student discipline and behavior is not a problem at Newberg High School

Agree 213

Disagree 351

Not sure 202

Total 766

2010

28

46

26

100

2009

30

39

31

100

2008

23

53

24

100

2006

26

50

24

2004

40

33

27

18 When students have an emergency at school someone is there to help 2010 2009 2008 2006 2004

Agree 546 72 70 62 48 54

Not sure 149 20 19 25 41 34

Total 755 100 100 100

2004-2010 Climate Survey Report Newberg High School NHS Page 2

19 Campus supervision is adequate before and after school during lunch and between classes

gree 440

Disagree 172

Not sure 140

Total 752

2010

59 23

19

100 ~

2009

58

24

18

100

2008

55

26

19

100

2006

49

28

23

2004

58

18

24

20 Compared to last year student behavior on the school bus is better this year Agree 164

Disagree 133

Not sure 451

Total 748

2010

22

18

60

100

2009

23

18

58

100

2008

15

21

65

100

2006 2004

21 My teachers are concerned about me

Agree

Disagree

Not sure

Total

353

203

197

753

2010

47

27

26

100

2009

54

21

25

100

2008

42

30

29

100

2006

45

17

37

2004

40

19

41

22 Strangers do not come and go on the NHS campus easily

Agree 359

Disagree 179

Not sure 214

Total 752

2010

48

24

28

100

2009

39

29

32

100

2008

38

29

33

100

2006

34

25

42

2004

36

24

40

23 School rules and student rights and responsibilities are clear and students know what they are Agree 412

Disagree 190

Not sure 145

Total 747

2010

55

25

19

100

2009

57

23

20

100

2008

48

34

18

100

2006

44

29

27

2004

54

16

30

24 People trust and respect each other in my small school

Agree Disagree Not sure

Total

291 269 189

749

2010

39 36 25

100

2009

37 40 22

100

2008

29 49 22

100

2006

11 61 28

2004

19 49 33

25 Students in different ethnic groups in my small school are respected

Agree 385

Disagree 167

Not sure 202

Total 754

2010

51

22

27

100

2009

47

25

28 100

2008

39

34

27

100

2006

18

57

25

2004

22

44

34

2004-2010 Climate Survey Report Newberg High School NHS Page 3

lkaLj 26 Teachers in my small school take action when they see rules being broken

2010 2009 2008 2006 2004

Agree Disagree

442 164

59 22010

61 middot21

56 24middot

48 2100

47 28

Not sure 146 19 18 20 31 25

Total 752 100 100 100

27 Coaches at Newberg High School take action when they see rules being broken

2010 2009 2008 2006 2004

Agree 396 53 56 52 44 44

Disa~~e 101 13 13 15 12 13

Not sure 254 34 31 33 44 44 Total 751 100 100 100

pound0 ItcUCI3 I Illy ~lildl1 toIUUI tUW YlIIICII

students in their class are under the influence of 2010 2009 2008 2006 2004 __ ___ 1__ _1

Agree 204 27 26 17 16 20

Disagree 314 42 39 48 47 40

Not sure 235 31 35 35 38 40

Total 753 100 100 100

L~ yUcn llt) elL cwnn~ nlWIl vvllUVI IJlUVV WIICII

students are under the Influence of drugs or 2010 2009 2008 2006 2004 __ _1

Agree 258 34 35 29 28 29

Disagree 174 23 24 28 20 20

Not sure 322 43 42 43 52 51

Total 754 100 100 100

30 When students are disciplined for breaking rules they are treated equally regardless of

2010 2009 2008 2006 2004

Agree 418 56 54 46 45 47

Disagree 164 22 23 31 25 19

Not sure 167 22 23 22 30 35

Total 749 100 100 100

v I llV1 ILUU1ILgt tJClItIIt-ClLIII1j III Cl LIYun~ VI

athletics are disciplined for breaking rules they 2010 2009 2008 2006 2004 ___ amp___ _ _ bullbull _ 1bullbull

Agree 375 50 49 44 35 37

Disagree 155 21 22 28 20 27

Not sure 217 29 29 28 42 38

Total 747 100 100 100

32 When athletes are disciplined for breaking the rules they are held accountable

2010 2009 2008 2006 2004

Agree 377 50 54 52 49 42

Disagree 134 18 15 18 11 18

Not sure 242 32 30 30 39 40

Total 753 100 100 100

2004-2010 Climate Survey Report Newberg High School NHS Page 4

33 I feel safe at Newberg High School 2010 2009 2008 2006 2004

Agree 499 66 62 55 55 58 Disagree 118 16 18 22 18 14degic Not sure 134 18 21 23 28 28 Total 751 100 100 100

In your opinion are the following issues a problem on the Newberg High School campus

34 Vandalism including graffiti 2010 2009 2008 2006 2004

No problem 197 27 27 21 16 32

Small problem 449 61 62 66 71 61

Serious roblem 90 12 11 13 13 7

Total 736 100 100 100

35 Gangs 2010 2009 2008 2006 2004

No problem 362 49 40 25 28 56

Small problem 326 44 46 56 58 36

Serious problem 48 7 13 19 14 9

Total 736 100 100 100

36 Alcohol use 2010 2009 2008 2006 2004

No problem 225 31 27 25 20 23

Small problem 347 47 46 40 44 48

Serious problem 163 22 26 35 36 29

Total 735 100 100 100

37 If alcohol use is a problem at school where does it happen

2010 2009 2008 2006 2004

hallways 112 20 25 26 17 17

commonscafeteria 130 23 25 28 18 17

parking Iot 297 52 54 58 57 47

classroom 73 13 18 20 12 14

locker areas in hallways 98 17 22 23

PE locker area 88 15 21 23

athletic fields 150 26

gyms 70 12

restrooms 270 48 46 54 51 36

bus stop 136 24 32 31 23 18

on the bus 132 23 29 30 23 21

walkipllI to or from school 290 51 52 53 48 41

athletic sports practices 13 17 9 11

sports events 30 38 43 39

school-sponsored activities or trips 24 26

Other Please Specify 202 36 30 41 43 42

2004-2010 Climate Survey Report Newberg High School NHS Page 5

I if ~y

38 If alcohol use at school is a problem when does it happen

2010 2009 2008 2006 2004

before school 349 60

during advisory 125 22

between classes 165 28

during lunch 250 43

after school 404 70

at sporting events 175 30

at school-sponsored activities or trips 127 22

Other please specify 113 19

39 Tobacco use 2010 2009 2008 2006 2004

No problem 256 35 28 30 19 26

Small problem 325 45 52 46 49 48

Serious problem 145 20 19 25 32 26

Total 726 100 100 100

40 If tobacco use is a problem at school where does it happen

2010 2009 2008 2006 2004

hallways 57 11 21 19 12 9

commonscafeteria 51 10 15 18 7 8

parking lot 272 54 58 56 60 50

classroom 46 9 14 15 8 6

locker areas in hallwyas 54 11 14 17

PE locker area 57 11 16 21

athletic fields 145 29

gyms 54 11

bus stop 189 37 37 38 41 27

on the bus 164 32 20 21 11 12

walking to or from school 70 14 55 55 64 60

athletic sports practices 279 55 10 19 12 8

sports events 23 34 34 28

school-sponsored activities or trips 16 24

Other Please Specify 138 27 30 34 37 31

41 If tobacco use is a problem at school when does it happen 2010 2009 2008 2006 2004

before school 321 62

during advisory 147 29

between classes 164 32

during lunch 259 50

after school 360 70

at sportinj events 142 28

at school~sponsored activities or trips 104 20

Other please specify 102 20

42 Drug use 2010 2009 2008 2006 2004

No problem 154 21 23 18 10 19

Small problem 304 42 44 38 33 39

Serious problem 260 36 33 43 57 42

Total 718 100 100 100

2004-2010 Climate Survey Report Newberg High School NHS Page 6

~ t~l

43 If drug use is a problem at school where does it happen

2010 2009 2008 2006 2004

hallways 109 19 26 32 24 16

commonscafeteria 96 17 25 27 18 16

parking Iot 293 52 55 55 61 49

classroom 83 15 18 22 13 11

Iocker areas in hallway 94 17 26 27

PE lockers 98 18 18 26

athletic fields 181 32

gyms 85 15

restrooms 288 52 47 56 64 47

bus stop 173 31 32 39 41 30

on the bus 130 23 25 28 29 26

walking to or from school 299 53 52 55 61 56

athletic sports practices 16 22 13 14

sports events 28 36 44 38

school-sponsored activities or trips 24 28

Other Please Specify 150 27 26 34 34 34

44 If drug use is a problem at school when does it happen

2010 2009 2008 2006 2004

before school 397 70 middotmiddotVmiddot

during advisory 196 35

between classes 214 38

during lunch 292 52

after school 370 65

at sporting events 158 28

at school-sponsored activities or trips 117 21

Otherplease specify 97 17

45 Drug selling 2010 2009 2008 2006 2004

No problem 313 44 39 34 20 35

Small problem 290 41 39 42 42 42

Serious problem 108 15 22 25 38 23

Total 711 100 100 100

46 If drug selling is a problem at school where does it happen 2010 2009 2008 2006 2004

hallways 166 39 46 49 50 40

commonscafeteria 125 29 37 42 43 33

parking Iot 231 54 53 61 64 54

classroom 92 22 25 30 27 25

locker areas in hallways 124 29 33 40

PE lockers 110 26 27 35

athletic fields 122 29

gyms 105 25

restrooms 193 45 48 52 57 43

bus stoP 148 35 37 42 42 34

on the bus 139 33 36 42 40 35

walking to or from school 201 47 46 54 57 47

athletic sports practices 17 24 18 18

sports events 26 37 40 36

school-sponsored activities or trips 20 27

Other Please Specify 128 30 23 26 26 29

2004-2010 Climate Survey Report Newberg High School NHS Page 7

47 If drug selling is a problem at school when does it happen

before school

during advisory

between classes

during lunch

after school

at sporting events

263

138

180

197

280

132

2010

61

32

42

46

65

31

2009 2008 2006 2004

at school-sponsored activities or trips 116 27

Other please specify 117 27

48 Sexual harassment

No problem

Small problem

Serious problem

Total

317

323

88

728

2010

44

44

12

100

2009

40

45

15

100

2008

36

52

12

100

2006

34

52

13

2004

41

42

14

49 Racial harassment

No problem

Small problem

Serious problem

Total

252

367

112

731

2010

34

50

15

100

2009

32

52

16

100

2008

24

52

25

100

2006

22

56

22

2004

33

47

20

50 Bullying

No problem

Small problem

Serious problem

Total

201

390

138

729

2010

28

53

19

100

2009

26

56

18

100

2008

21

59

20

100

2006

15

61

24

2004

24

57

19

51 Fighting

No probl~m

Small problem

Serious problem

Total

15

71

15

101

2010

15

70

15

100

2009

27

60

13

100

2008

19 ~

62

19

100

2006

12

61

27

2004

24

62

15

To the best of your knowledge have you used any of these substances in the last 30 days

alcohol

Yes

No

2010 2009 2008

19

81

2006

25

75

2004

20

80

Total 100

tobacco

Yes

No

Total

2010 2009 2008

12

88

100

2006

13

87

2004

14

86

2004-2010 Climate Survey Report Newberg High School NHS Page 8

marijuana 2010 2009 2008 2006 2004 Yes 10 14 14 No 90 86 86 Total 100

illicit drugs 2010 2009 2008 2006 2004 Yes 8 8 3 No 92 92 97 Total 100

Which of these things happened to you DURING THE SCHOOL DAY OR AT A SCHOOL ACTIVITY since the beginning of the school year

52 I had something stolen at school 2010 2009 2008 2006 2004

Yes 291 40 42 39 35 18

No 439 60 58 61 65 82

Total 730 100 100 100

53 I saw a student with a weapon at school 2010 2009 2008 2006 2004

Yes 231 32 34 33 26 15

No 502 68 66 67 74 85 Total 733 100 100 100

54 I was picked on at school because of my ethnicity 2010 2009 2008 2006 2004

Yes 111 15 19 16 12 8 No 621 85 81 84 88 92

Total 732 100 100 100

55 I saw students steal from the library a classroom or the cafeteria 2010 2009 2008 2006 2004

Yes 248 34 41 36 38 18

No 481 66 59 64 62 82

Total 729 100 100 100

56 I saw students destroy or mark-up school equipment or buildings 2010 2009 2008 2006 2004

Yes 294 40 44 48 45 21

No 433 60 56 52 55 79

Total 727 100 100 100

57 I saw students with tobacco on campus during the school day 2010 2009 2008 2006 2004

Yes 279 39 40 38 49 35

No 444 61 60 62 51 65

Total 723 100 100 100

58 I saw students using alcohol on campus during the school day 2010 2009 2008 2006 2004

Yes 206 28 34 28

No 519 72 69 72

Total 725 100 100 100

2004-2010 Climate Survey Report Newberg High School NHS Page 9

59 I saw students using drugs on campus during the school day 2010 2009 2008 2006 2004

Yes 215 30 32 30 No 513 70 68 70

Total 728 100 100 100

60 I saw students using drugs or alcohol at school-related activities after school

2010 2009 2008 2006 2004

Yes 226 31 35 30 34 18

No 500 69 65 70 65 82

Total 726 100 100 100

61 I saw students using drugs or alcohol at school-related athletic events after school

2010 2009 2008 2006 2004

Yes 198 28 31 27 37 27

No 520 72 69 73 63 73

Total 718 100 100 100

62 In your opinion what is the single most serious problem at Newberg High School

2010 2009 2008 2006 2004

theft 81 11 12 11 10 5

intimidation 40 6 8 5 4 6

sexual harassment 30 4 6 3 1 4

vandalism 61 9 2 4 4 3

defiance of authority 104 15 14 17 11 17

drug use 181 26 23 21 34 30

use of illegal performance enhancing drugs 12 2 2 1 2 1

gangs 12 2 4 4 3 1

tobacco use 28 4 4 2 2 2

racial harassment 28 4 6 6 4 4

drug sales 13 2 3 4 7 4

alcohol use 33 5 3 6 4 6

Other Please Specify 82 12 12 17 14 16

Total 705 100 100 100

63 If you believe drug use is a problem at NHS in your opinion what is the most widely-used drug at Newberg High School

2010 2009 2008 2006 2004

alcohol 191 32 33 36

marijuana 447 74 67 60

tobacco 151 25 31 23

inhalents 51 8 6 7

prescription drugs (oxycotin vicodin etc) 91 15 17 27

cocaine 62 10 9 7

amphetamines (including meth) 41 7 7 8

Other Please Specify 63 10 8 12

2004-2010 Climate Survey Report Newberg High School NHS Page 10

AVision for NHS 2003 Gates Grant Application

Our school vision of student learning is directly linked to core principles about teaching and learning

1 First we believe all students can learn regardless of their circumstances

2 Teachers and students alike have a desire to learn and both must be supported and encouraged to make connections in school

3 We believe in the concept of catalyst teaching and learning Teachers become catalysts for student learning by actively engaging students in the process of discovery showing students new ways of thinking and sparking new connections with both the material and targeted skills

4 We believe that students need to master essential skills as they expand their knowledge and experience

5 We believe that students learn better when their learning is personalized Students who make connections with significant adults in their lives are more successful as learners

6 We believe that students should have the opportunity to apply their knowledge in a meaningful way outside of the structures of traditional disciplines or content areas

7 We believe that all students can meet high performance standards if they are supported encouraged and have choice in their learning

8 We believe that every student has unique fits talents and interests and it is our job to cultivate them

9 We believe that excellence is achievable in acommunity of learners

Small School Goals and Outcomes 2003middot2010

GOALS School must emphasize two goals personalization-students must be known well and high expectations-- students must know that their teachers will hold them to high standards These goals must create equity by applying them to all students

Goal 1 Substantially increase students readiness for postsecondary education Goal 2 Improve teacher practice in every single class throughout the school Goal 3 Create five autonomous small schools with distinct identities

OUTCOMES o Teaching is rigorous and intellectually vibrant Student achievement is the top priority

o Essential skills are clearly identified supported and consistently taught

o Teachers have high expectations of all students and the skills necessary to support these high expectations

o Advisories and classes support student and adult connections

o Diversity is valued and encouraged Students parents and our community share their experiences in asafe environment

o Student learning and needs drive all instructional and organizational decisions

NEWBERG SCHOOL DISTRICT 29J AGENDA shy November 8 2010

Item Community Growth and Enrollment Information XXXX

Originator Claudia Stewart Coordinator of Communications and Community Relations

Presenter Claudia Stewart

Topic Summary Claudia will update the Board about community growth and enrollment

Information

NEWBERG SCHOOL DISTRICT 29J AGENDA shy November 8 2010

Item

Originator

Presenter

Resolution 2011-03 Appropriation Revision

Nathan Roedel Director of Finance and Operations

Nathan Roedel Director of Finance and Operations

Action XXXX

Topic Summary Appropriation Revision for Fiscal Year 2008-09

Background Information

The Board of Directors adopted the budget for Fiscal Year 2010-11 at the June 28 2010 School Board Meeting

An appropriation revision increasing the Fiduciary Early Retirement Fund in the amount of $10000 is necessary

Original Budget Appropriation $179165

Revised Budget Appropriation $189165

Superintendents Recommendation Move that the Newberg School District Board of Directors approve Resolution 2011 03 to revise appropriations in the Early Retirement Fund for 2010-11 fiscal year by title only

Newberg School District Resolution 2011middot03

Making Appropriations

BE IT RESOLVED that the appropriation amounts for the fiscal year beginning July 1 2010 and for the purposes shown below are hereby revised

Fiduciary Fund

Early Retirement +10000

The above resolution statement was approved and declared adopted on this 8th day of November 2010

Dr Paula A Radich Clerk Melinda Van Bossuyt Chair

NEWBERG SCHOOL DISTRICT 29J AGENDA shy November 8 2010

Item

Originator

Presenter

Cancel November 22 2010 Board Meeting

Toni Wyss Board Secretary

Dr Paula A Radich Superintendent

Action XXXX

Topic Summary Cancel the November 222010 Board Meeting

Superintendents Recommendation Move that the Newberg School District Board of Directors cancel the November 222010 Board Meeting

NEWBERG SCHOOL DISTRICT 29J AGENDA shy November 082010

Item

Originator

Presenter

Request for Proposals for Architectural and Engineering Services

Nathan Roedel Director of Finance and Operations

Nathan Rodel Director of Finance and Operations

Action XXXX

Topic Summary Following the recommendations of the Districts Facilities Task Force the Board will seek proposals regarding acost analysis of those recommendations

Background Information In the fall of 2010 a citizen Facilities Task Force examined current and projected enrollment and facility capacity and made recommendations for future needs The task force reported that the Newberg Public Schools required additional space for future growth The report also stated that schools were in need of repair including roofs heating and ventilating systems The goals are as follows

o Accommodate enrollment growth-now and in the future o Maintain the communitys investment in schools through major maintenance o Increase safety and security at school sites o Purchase property for future schools at todays market rates

Since the completion of projects for the 2002 bond measure the district has maintained its facilities with a minimal expenditure of funds The 1993 bond issue retires in 2011 thereby providing the district a window to determine whether to consider afuture bond measure

For the Board of Directors to adequately plan for future facility needs an updated analysis of enrollment trends educational athletic and activity programs needs and recommendations concerning facility and maintenance costs is required

Superintendents Recommendation Move that the Newberg School District Board of Directors approve the Request for Proposals for Architectural and Engineering Services as presented

Newberg School District 29J Request For Proposals

Architectural and Engineering Services

1 Introduction Newberg School District (hereafter referred to as the District) seeks architectural and engineering proposals regarding the design and construction addition and renovation of the Districts 12 physical facilities The District intends to execute a written agreement with an architectural firm to provide preliminary architectural and engineering cost estimates for a potential construction bond

The Districfs selection process shall consist of the Districts review and analysis of the proposers response to this request for proposal

2 Scope of Services Provide preliminary architectural and engineering estimates for the following projects as recommended by the Districts Facilities Task Force

New Middle Alternative Welcome Center School 1 Build new school that incorporates Transitions and CYFS programs

Include new kitchen and one or more cafeterias Remove modulars at MV ampCV DistrictmiddotWide

2 Resurface parking areas as needed (Pave service road behind NHS) 3 Repair sidewalks as needed 4 Upgrade Phone System 5 Lock Down System (school accessibility) 6 Replace carpets with hard flooring (CVMS DD AC NHS Caftall Center) 7 Security System ampCamera Evaluation (JA MVMS NHS) 8 Replace GCMs with UNCs 9 Replace Gym Lighting - T-5s - (Senate Bill 1149)

111 Install a refrigeration monitoring system

Administrative Servicesmiddot District Office 10 Modify Server Room - fire protection system 11 Additional Parking

Replace Existing Furnaces as Required 108 Build a new server room

pl

Antonia Crater Elementary School

12 New intercom system 13 Add storage - outside behind Gym

Dundee Elementary School 14 Combine two services and replace old panel equipment and wiring 15 New roof on 5th street classrooms 16 Modify and relocate health room 17 Replace gym air handler 18 Replace single pane windows where they occur

Edwards Elementary School 19 New intercom 20 Add parking lot lighting by crosswalk 21 Add speed bumps to parking in front 22 Improve conference room ventilation 23 New Roof 24 Modify built in gutter system 25 Replace Generator 26 Provide additional computer lab (expand into library space) 27 Replace Existing Fiber Ductwork as required

Ewing Young Elementary School 29 Old wiring (asbestos) and distribution panels

Joan Austin Elementary School 30 Fix Cafeteria floor covering and patch new floor 31 Replace fixed window between office and health room with slider

Mabel Rush Elementary School 32 Replace old AO Smith Boiler with new Aerco boiler and integrate into BMS control panel 33 Acoustic tiles in halls (Dual purpose with tack boards) 34 Tack boards in halls (Dual purpose with acoustic tiles in halls) 35 Add electrical outlets 36 Add back-up Generator

108 Design a new serving line for the cafeteria 109 Develop a larger Storage area for the cafeteria

Mountain View Middle School 37 Redesign bus drop off 38 Redesign student drop off and pick up 39 Redesign parking for staff 41 Adjustable shelving and ladder access for PE storage 42 Replace all windows with broken seals

p2

43 44 45 46 47 48 49 50 54 55 56 57 58 59 60

Newberg High School 61 62 63 64 65 66 67 68 69

103 104 105 106 107

Grout and seal kitchen and restroom floors Basketball court drainage (resurface) New Addressable Fire Alarm system Lockers replaced with half size lockers Additional gym or multipurpose room for PE Improved (enlarged) counseling space Increase size of conference room Add office space for speech therapist psychologist behavior amp autism specialists and testing Sound proofing at principals offices Motion detectors (lighting) Add preheat coil to AHU 1 Replace defective VAVcontrollers Replace boiler Add separate hot water source for kitchen Install ducted returns from classroom pods

Modify Server Room fire protection system Upgrade HVAC system for gym Re-design gas shut-off valves in science rooms Modify internal zone return ducting in buildings A B C D E Fand G Redesign old woodshop area for classrooms Move Book Room Replace original hot water heating system in Gym with two high efficiency heaters Provide office space for Blue School that is not separated from the school Add improved entry to NHS (monument lighting landscaping etc) Expand the Great Expectations area-possibly moving a wall into J107 Expand and complete the pantry and expansion of culinary arts area to include acafe Redesign remainder of welding area to support the long-term growth of PCCCommunity classes Redesign Wurrain Theater to include another music classroomrecording studio Convert the former woodshop into a technology center

NHS Athletics Stadium Complex Track

70 New sub-grade improvements and surface for Track 71 Timing Equipment 72 Two Long Jump Pits and add high jump mats by scoreboard

Football Field 73 Artificial Turf

Grandstand 75 Concessions 76 Locker Rooms and Restrooms 77 Storage 78 New Visitor Bleacher

Tennis Courts

p3

(J ltnltgt U I

79 Two additional courts plus electrical circuits 80 Additional Electrical Circuits

Baseball 81 Finish Lights 82 Batting Cage 83 Replace bleachers varsity and JV fields 84 Press Box ampConcessions 85 JV Scoreboard (move to different location or new one)

Softball 86 Netting to protect spectators 87 Batting Cage

Wrestling 88 Replace carpet in Caffall Center with Mondo 89 Industrial washerdryer 90 Lockers in weight room 91 Replace closed off restroom 92 Team Room

McGrath Gym 93 Replace heaters 94 Renovate locker storage and team rooms 95 Move east side curtain to west side 96 Add athletic training room large enough for two tubs and office

Alternative High School Construct a replacement facility for the current Alternative High School building

Physical Plant 97 Install fire sprinkler system 98 Roof exhaust (Grounds Dept) 99 New gutters on storage building

100 New lighting in storage building 101 Insulate warehouses 102 New insulated doors and openers north building 110 Develop warehouse space for freezer

3 Selection Schedule bull Issue Request for Proposal November 9 2010 bull Project OrientationSite Visits (if necessary) TBD bull Receive Response to Request for Proposal 200 pm November 18 2010 bull Conduct Interviews Contact References (if applicable) TBD

The School District reserves the right to terminate suspend or modify the proposed school project at any time prior to executing the OwnerArchitect Form of Agreement In the event of such termination suspension or modification the School District shall have no obligation or liability to any firms preparing or submitting proposals for this RFP

p4

4 Target Dates The following dates are provided for planning purposes only

November 2011-Execute AE Agreement December 2011January 2012- BeginComplete preliminary design and build cost analysis

5 Instructions For Preparing Proposal Proposals shall be submitted in ten (10) copies to

Nathan Roedel Director of Finance and Operations Newberg School District 29J 714 E 6th Street Newberg OR 97132

In order to be considered proposals must be received by the School District no later than 200 pm November 18 2010

Proposals shall contain the information listed below and shall be tabbed as follows

Section 1 Organization Staffing and Qualifications 1) Provide a team organization chart depicting team members Include names titles and specific

responsibilities of team members

a) Through narrative discussion show reason why this firm believes it is especially qualified to undertake this project Discuss any unique qualifications that this firm possesses which would be of a benefit to the School District in the execution of this project

Section 2 Understanding of the Construction Program The Architect shall in a clear concise manner state hisher understanding of the project and program and the role of the Architect in the Pre-Desjgn Phase

The Architect shall provide information regarding their knowledge of the school districts facilities

Section 3 Other Information 1) The Architect shall indicate whether as a single entity or as a member of ajoint venture the firm has been the

subject of any litigation through the discharge of its professional services If so provide a detailed description of the litjgants the subject matter and the disposition of the arbitration or lawsuit

2) The Architect shall provide three (3) or more references of projects within similar industry performed in the previous five (5) years to be contact by the School District

Section 4 Fee Proposal 1) The fee proposal shall include all compensation and other payments due the Architect (eg manpower

overhead profit direct costs etc) in the performance of the scope of this RFP

2) The fee proposal for the project shall include costs associated with the Pre-Design Phase

3) For the pre-design phase show a) The proposed staff man hours anticipated for each discipline and individual total man hours and

estimated total labor and indirect costs

Proposal Evaluation Proposals received will be evaluated on the following criteria

a) Completeness of the submission (PassFail) b) Outcome of Reference Calling (20)

p5

V)i7I I

c) Vendors described knowledge of schools and school district construction (20) d) Vendors described knowledge of Newberg Public Schools buildings and Infrastructure (60)

For a Vendor to receive the full percentage available for each criterion listed district administration (at least six (6) administrators) will rank responses in each area on a scale of 1 (least meets) to 10 (absolutely meets) in regards to the perceived validity of statements contained in the RFP as they relate to the above concepts

p6

~ 12

NEWBERG SCHOOL DISTRICT 29J AGENDA - November 82010

Item Items for Future Agendas Information XXXX

Presenter Board Chair

Topic Summary Attached is the calendar for future Board agenda items

December 13 20tO No Second Meetin

bull Superintendent Evaluation Timeline bull Preliminary 2011middot12 School Calendar bull Special Programs Update bull Budget Calendar and Process 2011middot12 bull Budget Status Report bull Monthly Financial Report - Consent Agenda bull Visioning bull OETC Copier Contract bull Audit Report for 2009-10 with Auditors

Executive Session

Janua 24 2011Janua 102011

bull Proclamation Board Appreciation Month bull New Course Proposals bull Policies

Executive Session

bull Appropriation Transfer Resolution

Executive Session

bull Board Appreciation bull Student Recognition bull Quarterly Financial Report bull Accept Audit for 2009-10 bull Essential Skills bull Division 22 Standards

Executive Session

February 28 2011

630 Executive Session - Exempt Records

bull Student Recognition bull Monthly Financial Report - Consent Agenda

bull Licensed Teacher Contract Renewal bull Temporary Teacher Contracts bull Administrator Contract Renewal bull Superintendent Evaluation bull Superintendent Contract Renewal bull Proclamation-Classified Employee Appreciation Week

(March 7-10) Executive Session

March 28 2011 March 142011

bull Monthly Financial Report Consent Agendabull

Executive Session Executive Session

April 112011

Executive Session

May 092011

bull Establish Meal Prices 2011-12

bull Establish District Fees 2011-12

bull Establish Board Calendar 2011-12 bull WESD Board ElectIon

April 25 2011

bull Prociamation-Teacher Appreciation Week bull Quarterly Financial Report bull Rights and Responsibilities Handbook

Executive Session

May 23 2011

bull Monthly Financial Report - Consent Agenda bull District Fees bull Final 2011-12 School Calendar

Appoint Student Representatives to the Board bull Appropriation Transfer - Resolution

Executive SessionExecutive Session

June 27 2011June 13 2011

bull Resolution 2011- Adopting the Budget Making Appropriations and Imposing and Categorizing Taxes

bull Establish Substitute Teacher Pay Rate 2011-12 bull

Executive Session

bull Monthly Financial Report shybull bull Appropriation Transfer

Executive Session

Consent Agenda

  • Agenda
  • Oath of Office
  • MVMS Student Presentation
  • Consent Agenda
  • Minutes
  • Donation
  • Small Schools Update
  • Community Growth and Enrollment
  • Resolution 2011-03 Appropriation Revision
  • Cancel November 22 2010 Board Meeting
  • RFP Architectural and Engineering Services
  • Future Agendas
Page 10: NEWBERG SCHOOL DISTRICT 29J BOARD OF DIRECTORS … · Topic Summary: Deona Twenge was appointed Board Representative to Zone 1 at the October 25, 2010 Special Board Meeting to fulfill

COMMENTSQUESTIONS FROM PATRONS

CONSENT AGENDA

COMMUNICATIONS CORRESPONDENCE INTRODUCTIONS

REPORTS

There were no comments

MOTION Director Hawblitzel moved that the Newberg School District Board of Directors approve the consent agenda as presented motion was seconded and approved unanimously The Board approved the minutes of the Regular Board Meeting of October 112010 and accepted donations of ababy grand piano from patron Judi Worrall to Mountain View Middle School and miscellaneous metals materials from Climax Portable Machine Tools Inc donated to Newberg High School

Superintendent Comments None

Board Member Comments Melinda Van Bossuyt introduced Deona Twenge newly appointed Director for Board Zone 1

Facilities Task Force Report Paul Frankenburger Facilities Task Force Chairman and former school district facilities director presented a report from the Facilities Task Force The Task Force was approved by the Board of Directors in February 2010 to examine the Districts current and future facility needs for the next ten years Committee members examined anticipated educational activity and athletic program needs the present condition of District schools and anticipated enrollment growth

The Task Force proposed a series of recommendations that addressed facility needs over the next decade Topping the list was a proposed new middle school to alleviate crowded conditions in Chehalem Valley and MOLintain View Middle Schools Major maintenance items such as roof boiler and flooring replacements electrical upgrades and modifications for greater energy efficiencies were also recommended by the Facilities Task Force

Although the current economy may not be optimal for passing a bond to fund facility needs the Committee asked the Board to give serious consideration to funding the recommendations for the following reasons

bull Address safety issues and protect the communitys investment in schools bull Build evenly to avoid having to fund a 20 year accumulation of building

needs bull Take advantage of current low interest rates bull Increase energy efficiency to reduce utility costs bull Redevelop the Newberg High School track and performance field to

withstand the pressure of additional use as enrollment grows and bull Accommodate community growth and increased enrollment in the next

decade

October 25 2010

NEW BUSINESS

OLD BUSINESS

ITEMS FOR FUTURE

EXECUTIVE SESSION

ADJOURNMENT

ATTEST Superintendent-Clerk

Quarterly Financial Report Nathan Roedel Director of Finance and Operations presented The projected ending fund balance for the General Fund is $706480 The beginning fund balance is $1927444 total projected revenue is $40159431 and total projected expenses are $39452951 MOTION Director Hawblitzel moved that the Newberg School District Board of Directors approve the quarterly financial report for the quarter ending September 302011 motion was seconded and approved unanimously

None

bull None were added

The Board convened Executive Session at 859 pm according to ORS192660(1)(d) Labor Negotiations

No further matters appearing to come before the Board there was agreement for adjournment at 922 pm

Toni Wyss Board Secretary

APPROVED Board Chair

October 252010

NEWBERG SCHOOL DISTRICT 29J AGENDA shy November 8 2010

Item

Originator

Donation Plants from Aspen Creek Landscaping

Nathan Roedel Director of Finance and Operations

ConsentAgendaXXXX

Topic Summary Accept plant donation from Aspen Creek Landscaping

Background Information

Aspen Creek Landscaping donated miscellaneous plants to the Newberg High School Greenhouse

Consent Agenda

NEWBERG SCHOOL DISTRICT 29J AGENDA - November 8 2010

Item Small Schools Update Information XXXX

Originator Doug Geygan Smaller Leaming Communities Project Director

Presenter Small School Principals Carol Campbell Filip Hristic Dan Malone and Karen Pugsley and SLC Project Director Doug Geygan

Background Information

Newberg High School Small Principals and the Smaller Learning Communities Project Director will review the progress of Small Schools at Newberg High School Principals will share OAKS College Clearinghouse and student climate survey data

Information

900 800 700 600 500 400 300 200 100 00

---- shy

Data Source ODE State Report Card ~ Includes ONLY sophomores who are counted at the buifding lewl spending at least 40 or their day in regular education This typically represents 97-98 of the class

Year to Year Peliormance - OAKS Scores Math

0 NHS vs State (l) 800i 715 ro 700 S 600 l-oc (II 500(11-0-o(l)l (II 400 CJ() gtlt 300Ow (l) 200 Cl J9 100 c (II 001 (l) 0shy

Dala Source

L

580

2005-2008

NHS I State

2006-2007 i 2007-2008

Srlll

I NHS

2008

State

-2009

)i

NHS State

I 2009-2010

YeHS ODE Slate Report Cam - Includes ONLY sophomores who are counted at the building lepoundl spending at least 40 of their day in regular education This typically

represents 97middot98 of the class bull Change in achicleuroment le-el standards

----_ ---shy

0 (l) 700i ro 600S l-o 500 c (II (l)-o-0 (l) 400 l (l) CJ 300() gtlt Ow 200 Cl 100J9 c (l) 001 (l) 0shy

Year to Year Peliormance - OAKS Scores Reading NSH vs State

~ 806

Year to Year Peliormance - OAKS Scores Writing NHS vs State

Data Souroe ODE State Report Card ~ Includes ONLY sophomores who are counted at the building lepoundl spertding at least 400 of their day in regufar education ThIs typically represents 97middot98 of (he class

bull S1ate PercenuaQeuros for these years not shown as lhev included CondiUonafly Met NHS data has Conditionally Met filtered out So percentaQeuros are compafiable ---------shy

0

Jl t (I)

C J t)

450 shy

400

350

300

250

200

150

100

50

00

of Students that Met or Exceeded in Reading Subgroup Sped

424

-shy ---shy --------shy

10-11 S t 11=]i)I Y ( lr-

Data Source ODE State Report Card - Includes ONLY sophomores who are counted at the building level spending at least 40 of their day in regular education This typically represents 97-98 of the class

i

04-05 05-06 06-07 07-08 08-09 09-10

Change in achievement level standards

of Students that Met or Exceeded in Math Subgroup SPed

400

350

Jl 300 I (I) 250

C J 200 t) 0 150

100

50

00

02-03 03-04 04-05 05-06 06-07 07-08 08-09 09-10 10-11

Data Source ODE State Report Card - Includes ONLY sophomores who are counted at the building level spending at least 40 of their day in regular education This typically represents 97-98 of the class

__ ___ ________GIltinpe in actl1~vementl~vellgttngarcls

--- --------------

of Students that Met or Exceeded in Writing Subgroup Sped

25 23 22

04-05 05-06 06-07 07-08 08-09 09-10 10-11

Sill i 1 Yell-S

Data Source ODE State Report Card - Includes ONLY sophomores who are counted at the building level spending at least 40 of their day in regular education This typically represents 97-98 of the class

of Students that Met or Exceeded in Reading Subgroup LEP

Jl I Cl C s

II) 0 ~ co

20

15

10

5

0

Jl I Cl

C s II) 0 ~

450

400

350 300 250

200

150

100

50

00 -~ -- shy I

04-05 05-06 06-07 07-08 08-09 09-10 10-11 r I] II 1 Y( 11

Data Source ODE State Report Card Includes ONLY sophomores who are counted at the building level spending alleasl40 of their day in regular education This typically represents 97-98 of the class

____C=ha=nge in achievement

of Students that Met or Exceeded in Math Subgroup LEP

500 458

02-03 03-04 04-05 05-06 06-07 07-08 08-09 09-10 10-11

Jl I Cl

C a II) 0 ~ 0

450 400

350 300

250 200

150 100

50 00

r 1 1 Ii j i Yi ~ 11 bull

Data Source DDE State Report Card Includes ONLY sophomores who are counted at the building level spending at least 40 of their day in regular education This typically represents 97-98 of the class

Ghanqein achi~ement III ~~I1(tar9s

of Students that Met or Exceeded in Writing Subgroup LEP

2425

20 l Q) 15C l

tJ) 10

0

0e 5

0

05-06 06-07 07-08 08-09 09-10 10-1104-05

I ) 1 middot1 I

Data Source ODE State Report Card - Includes ONLY sophomores who are counted at the building level spending at least 40 of their day in regular education This typically represents 97-98 of the

Data Source ODE State Report Card - Includes ONLY sophomores who are counted at the building level spending at least 40 of their day in regular education This typically represents 97-98 of the class

Change in achievement level standards

600

500 $ c 400 ()

C I 300

(J) - 0 200 ~ 100

00

of Students that Met or Exceeded in Reading Subgroup Hispanic

553

04-05 05-06 06-07 07 -08 08-09 09-10 10-11 ) II II i )1 Yl 11

of Students that Met or Exceeded in Math Subgroup Hispanic

700

ll c (i)

C s-en 0 ~ 0

500

400

300

200

100

00

02-03 03-04 04-05 05-06 06-07 07-08 08-09 09-10 10-11Sln111 I Y( 11

Data Source ODE State Report Card Includes ONLY sophomores who are counted at the building leel spending at least 40 of their day in regular education This typically represents 97-98 ofthe class

Change in achieement leel standards

Jl c Ql

C l

(J) 0

~

35

30

25

of Students that Met or Exceeded in Writing Subgroup Hispanic

20

10

5

0

04-05 05-06 06-07 07-08 08-09 09-10 10-11

Data Source ODE State Report Card - Includes ONLY sophomores who are counted at the building leeuro1 spending at least 40 of their day in regular education This typically represents 97-98 of the class

--

Percent of Students Enrolled in College the Fall Immediately Following Graduation From High School

100~1

90

80 I)

~ 70tIS J 0

60~ 537 50 S~ 4~ 4r 4 4~0 n

C OJ 40 Y lI-OJ

Q 30

20

10

0 2004 200S 2006 2007 2008 2009

Class

f+ All I~~~ti~~- middot-AVG--48~

J

9gt -I

Percent of Students EnroUed inColIege the FaU Immediately FoUowing Graduation From High Schoo~ by Institrutional Type

100

90

80 111 cu IU 70 s

C ns 60 Ishy

~ 51 53 0

so bull 48 bull

4i 47 bull ~

43 t cu v ~

ltIi D

40

30

37 --shy

35 35 38 ___ 31 _-----------_ 32 _---e----shy ------shy

20 16 14 14 _ _ - M - - ~ - bull __AI _ _ _ 12 11 M _ 15 --- ----- _- shy

10

o _-_- --200-4- ~----------~--~ --- ---~~~ -----~-~ --- -~ - ------ ~----- --- __---- 2005 2006 2007 2008 2009

Class

All Institutions Public Institutions Private Institutions AVe = 48

-~ 51- -C

Percent of Students Enrolled in College at Any Time During the First Year After High School

100

90

111 OJ fU = 0 ra 0shy~ Ilshy0 s lt11 V 0shy

ff

80

70

60

50

40

30

54 54bullbull 56 52bull

6

~ 51

20

10

o _ 2004 2005 2006 2007 2008 2009

Class

[+ All Instit~tions nAVG = 55I Q

~

Percent of Students Enrolled in College at Any Time During the First Two Years After High School

1

100 ~

90 j 80

I ell ltII 70tlSs

C tlS 60

0

-

SOl C ltII 40 i ~ ltII

Q 30 1 20j 10 ~

I

oj

61 61 60 63 ---S~ 5 bull

2004 2005 2006 2007 2008 2009

Class

(+Alll~l~ns AVc~601

o-~

bull bull bull

Percent of Students Enrolled in College the First Year After High School Who Returned for a

100

90en -cshy 800 shyc ClJ 70I (U

0 11 60 c (II 50a J Vl 40 shy0

30c ClJ u shyltII 20

Q

10

0

Second Year (Freshman to Sophomore Retention)

89

~9 82 85bull 82

-

2004 2005 2006 2007 2008

Class

freshman to Sophomore Retention AVe == 83

--~ --shyJ

Most Common Institutions of Initial Enrollment for All Classes - by Number of Students

1 PORTLAND COMMUNITY COLLEGE 2 OREGON STATE UNIVERSITY 3 CHEMEKETA COMMUNITY COLLEGE 4 GEORGE FOX UNIVERSITY S UNIVERSITY OF OREGON) MAIN CAMPUS 6 WESTERN OREGON UNIV ERSITY 7 PORTLAND STATE UNIVERSITY 8 CLACKAMAS COMMUNITY COLLEGE 9 LINFIELD COLLEGE 10 UNIVERSITY OF PORTLAND 11 PACIFIC UNIVERSITY 12 CENTRAL OREGON COMMUNITY COLLEGE 13 LINN-BENTON COMMUNITY COLLEGE 14 OREGON INSTITUTE OF TECHNOLOGY 15 SEATTLE UNIVERSITY 16 SOUTHERN OREGON UNIVERSITY 17 MT HOOD COMMUNITY COLLEGE 18 LANE COMMUNITY COLLEGE 19 WlLLAMETTE UNIVERSITY 20 AZUSA PACIFIC UNIVERSITY 21 BRIGHAM YOUNC UNIVERSITY 22 SEATTLE PACIFIC UNIVERSITY 23 THE EVERGREEN STATE COLLECE 24 BRIGHAM YOUNG UNIVERSITY - IDAHO FALLWINTER 25 BRIGHAM YOUNG UNIVERSITY -IDAHO AIINTERSPRING

2 9gt ~

131 d4

Newberg High School Student Survey 2004-2010 July 2010

6 Students are given the grades ABCD and F to show how well theyre doing in school Suppose your school was graded in the same way All things considered what grade would you give your small school ABCD or F

A 158

B 321

C 155

D 40

F 34

cant sayno opinion 60

Total 768

7 The majority of my high school courses will have value to me after graduation from Newberg High School

Agree 403

Disagree 149

Not sure 215

Total 767

8 It is easy to be involved in student activities athletics or leadership at Newberg High School

Agree 491

Disagree 130

Not Sure 144

Total 765

9 Students in my small school have school spirit

Agree 334

Disagree 239

Not sure 191

Total 764

10 Teachers and staff in my small school have school spirit

Agree 465

Disagree 133

Not sure 166

Total 764

11 Compared to last year there is more school spirit

Agree 235

Disagree 191

Not sure 338

Total 764

2004-2010

2010

21

42

20

5

4

8

100

2010

53

19

28

100

2010

64

17

19

100

2010

44

31

25

100

2010

61

17

22

100

2010

31

25

44

100

2009

23

39

20

6

6

6

100

2009

53

22

25

100

2009

62

18

20

100

2009

35

41

24

100

2009

62

18

20

100

2009

29

27

43

100

2008 2006 2004

16 5 8

34 34 37

25 40 34

10 14 10

7 3 6

8 3 6

100

2008 2006 2004

48 55 59

25 16 16

27 29 25

100

2008 2006 2004

56 53 60

27 20 19

17 26 21

100

2008 2006 2004

29 29 32

48 53 37

23 19 31

100

2008 2006 2004

54 39 49

26 28 20

20 33 31

100

2008 2006 2004

20

39

41

100

Climate Survey Report Newberg High School NHS Page 1

1 Jy

121 enjoy coming to school

Agree

Disagree

Not sure

Most of the time

Some of the time

Rarelynever

no opinion

367

237

162

766

2010

48

31

21

100

2009

45

37

18

2008

39

38

24

2006

24

53

21

2

2004

34

46

19

1

13 The adults at this school listen to you

Agree

Disagree

Not sure

406

210

150

2010

53

27

20

2009

55

25

20

2008

42

36

22

2006 2004

Total 766 100 100 100

14 Changes at school are clearly communicated to me

Agree

Disagree

Not sure

Total

195

361

208

764

2010

26

47

27

100

2009

32

47

21

100

2008

17

64

18

100

2006 2004

15 I have an opportunity to be involved In the development of Small Schools Agree 243

Di~agree 293

Not sure 227

Total 763

2010

32

38

30

100

2009

40

36

24

100

2008

28

51

21

100

2006 2004

16 Overall student discipline and behavior is not a problem at Newberg High School

Agree 213

Disagree 351

Not sure 202

Total 766

2010

28

46

26

100

2009

30

39

31

100

2008

23

53

24

100

2006

26

50

24

2004

40

33

27

18 When students have an emergency at school someone is there to help 2010 2009 2008 2006 2004

Agree 546 72 70 62 48 54

Not sure 149 20 19 25 41 34

Total 755 100 100 100

2004-2010 Climate Survey Report Newberg High School NHS Page 2

19 Campus supervision is adequate before and after school during lunch and between classes

gree 440

Disagree 172

Not sure 140

Total 752

2010

59 23

19

100 ~

2009

58

24

18

100

2008

55

26

19

100

2006

49

28

23

2004

58

18

24

20 Compared to last year student behavior on the school bus is better this year Agree 164

Disagree 133

Not sure 451

Total 748

2010

22

18

60

100

2009

23

18

58

100

2008

15

21

65

100

2006 2004

21 My teachers are concerned about me

Agree

Disagree

Not sure

Total

353

203

197

753

2010

47

27

26

100

2009

54

21

25

100

2008

42

30

29

100

2006

45

17

37

2004

40

19

41

22 Strangers do not come and go on the NHS campus easily

Agree 359

Disagree 179

Not sure 214

Total 752

2010

48

24

28

100

2009

39

29

32

100

2008

38

29

33

100

2006

34

25

42

2004

36

24

40

23 School rules and student rights and responsibilities are clear and students know what they are Agree 412

Disagree 190

Not sure 145

Total 747

2010

55

25

19

100

2009

57

23

20

100

2008

48

34

18

100

2006

44

29

27

2004

54

16

30

24 People trust and respect each other in my small school

Agree Disagree Not sure

Total

291 269 189

749

2010

39 36 25

100

2009

37 40 22

100

2008

29 49 22

100

2006

11 61 28

2004

19 49 33

25 Students in different ethnic groups in my small school are respected

Agree 385

Disagree 167

Not sure 202

Total 754

2010

51

22

27

100

2009

47

25

28 100

2008

39

34

27

100

2006

18

57

25

2004

22

44

34

2004-2010 Climate Survey Report Newberg High School NHS Page 3

lkaLj 26 Teachers in my small school take action when they see rules being broken

2010 2009 2008 2006 2004

Agree Disagree

442 164

59 22010

61 middot21

56 24middot

48 2100

47 28

Not sure 146 19 18 20 31 25

Total 752 100 100 100

27 Coaches at Newberg High School take action when they see rules being broken

2010 2009 2008 2006 2004

Agree 396 53 56 52 44 44

Disa~~e 101 13 13 15 12 13

Not sure 254 34 31 33 44 44 Total 751 100 100 100

pound0 ItcUCI3 I Illy ~lildl1 toIUUI tUW YlIIICII

students in their class are under the influence of 2010 2009 2008 2006 2004 __ ___ 1__ _1

Agree 204 27 26 17 16 20

Disagree 314 42 39 48 47 40

Not sure 235 31 35 35 38 40

Total 753 100 100 100

L~ yUcn llt) elL cwnn~ nlWIl vvllUVI IJlUVV WIICII

students are under the Influence of drugs or 2010 2009 2008 2006 2004 __ _1

Agree 258 34 35 29 28 29

Disagree 174 23 24 28 20 20

Not sure 322 43 42 43 52 51

Total 754 100 100 100

30 When students are disciplined for breaking rules they are treated equally regardless of

2010 2009 2008 2006 2004

Agree 418 56 54 46 45 47

Disagree 164 22 23 31 25 19

Not sure 167 22 23 22 30 35

Total 749 100 100 100

v I llV1 ILUU1ILgt tJClItIIt-ClLIII1j III Cl LIYun~ VI

athletics are disciplined for breaking rules they 2010 2009 2008 2006 2004 ___ amp___ _ _ bullbull _ 1bullbull

Agree 375 50 49 44 35 37

Disagree 155 21 22 28 20 27

Not sure 217 29 29 28 42 38

Total 747 100 100 100

32 When athletes are disciplined for breaking the rules they are held accountable

2010 2009 2008 2006 2004

Agree 377 50 54 52 49 42

Disagree 134 18 15 18 11 18

Not sure 242 32 30 30 39 40

Total 753 100 100 100

2004-2010 Climate Survey Report Newberg High School NHS Page 4

33 I feel safe at Newberg High School 2010 2009 2008 2006 2004

Agree 499 66 62 55 55 58 Disagree 118 16 18 22 18 14degic Not sure 134 18 21 23 28 28 Total 751 100 100 100

In your opinion are the following issues a problem on the Newberg High School campus

34 Vandalism including graffiti 2010 2009 2008 2006 2004

No problem 197 27 27 21 16 32

Small problem 449 61 62 66 71 61

Serious roblem 90 12 11 13 13 7

Total 736 100 100 100

35 Gangs 2010 2009 2008 2006 2004

No problem 362 49 40 25 28 56

Small problem 326 44 46 56 58 36

Serious problem 48 7 13 19 14 9

Total 736 100 100 100

36 Alcohol use 2010 2009 2008 2006 2004

No problem 225 31 27 25 20 23

Small problem 347 47 46 40 44 48

Serious problem 163 22 26 35 36 29

Total 735 100 100 100

37 If alcohol use is a problem at school where does it happen

2010 2009 2008 2006 2004

hallways 112 20 25 26 17 17

commonscafeteria 130 23 25 28 18 17

parking Iot 297 52 54 58 57 47

classroom 73 13 18 20 12 14

locker areas in hallways 98 17 22 23

PE locker area 88 15 21 23

athletic fields 150 26

gyms 70 12

restrooms 270 48 46 54 51 36

bus stop 136 24 32 31 23 18

on the bus 132 23 29 30 23 21

walkipllI to or from school 290 51 52 53 48 41

athletic sports practices 13 17 9 11

sports events 30 38 43 39

school-sponsored activities or trips 24 26

Other Please Specify 202 36 30 41 43 42

2004-2010 Climate Survey Report Newberg High School NHS Page 5

I if ~y

38 If alcohol use at school is a problem when does it happen

2010 2009 2008 2006 2004

before school 349 60

during advisory 125 22

between classes 165 28

during lunch 250 43

after school 404 70

at sporting events 175 30

at school-sponsored activities or trips 127 22

Other please specify 113 19

39 Tobacco use 2010 2009 2008 2006 2004

No problem 256 35 28 30 19 26

Small problem 325 45 52 46 49 48

Serious problem 145 20 19 25 32 26

Total 726 100 100 100

40 If tobacco use is a problem at school where does it happen

2010 2009 2008 2006 2004

hallways 57 11 21 19 12 9

commonscafeteria 51 10 15 18 7 8

parking lot 272 54 58 56 60 50

classroom 46 9 14 15 8 6

locker areas in hallwyas 54 11 14 17

PE locker area 57 11 16 21

athletic fields 145 29

gyms 54 11

bus stop 189 37 37 38 41 27

on the bus 164 32 20 21 11 12

walking to or from school 70 14 55 55 64 60

athletic sports practices 279 55 10 19 12 8

sports events 23 34 34 28

school-sponsored activities or trips 16 24

Other Please Specify 138 27 30 34 37 31

41 If tobacco use is a problem at school when does it happen 2010 2009 2008 2006 2004

before school 321 62

during advisory 147 29

between classes 164 32

during lunch 259 50

after school 360 70

at sportinj events 142 28

at school~sponsored activities or trips 104 20

Other please specify 102 20

42 Drug use 2010 2009 2008 2006 2004

No problem 154 21 23 18 10 19

Small problem 304 42 44 38 33 39

Serious problem 260 36 33 43 57 42

Total 718 100 100 100

2004-2010 Climate Survey Report Newberg High School NHS Page 6

~ t~l

43 If drug use is a problem at school where does it happen

2010 2009 2008 2006 2004

hallways 109 19 26 32 24 16

commonscafeteria 96 17 25 27 18 16

parking Iot 293 52 55 55 61 49

classroom 83 15 18 22 13 11

Iocker areas in hallway 94 17 26 27

PE lockers 98 18 18 26

athletic fields 181 32

gyms 85 15

restrooms 288 52 47 56 64 47

bus stop 173 31 32 39 41 30

on the bus 130 23 25 28 29 26

walking to or from school 299 53 52 55 61 56

athletic sports practices 16 22 13 14

sports events 28 36 44 38

school-sponsored activities or trips 24 28

Other Please Specify 150 27 26 34 34 34

44 If drug use is a problem at school when does it happen

2010 2009 2008 2006 2004

before school 397 70 middotmiddotVmiddot

during advisory 196 35

between classes 214 38

during lunch 292 52

after school 370 65

at sporting events 158 28

at school-sponsored activities or trips 117 21

Otherplease specify 97 17

45 Drug selling 2010 2009 2008 2006 2004

No problem 313 44 39 34 20 35

Small problem 290 41 39 42 42 42

Serious problem 108 15 22 25 38 23

Total 711 100 100 100

46 If drug selling is a problem at school where does it happen 2010 2009 2008 2006 2004

hallways 166 39 46 49 50 40

commonscafeteria 125 29 37 42 43 33

parking Iot 231 54 53 61 64 54

classroom 92 22 25 30 27 25

locker areas in hallways 124 29 33 40

PE lockers 110 26 27 35

athletic fields 122 29

gyms 105 25

restrooms 193 45 48 52 57 43

bus stoP 148 35 37 42 42 34

on the bus 139 33 36 42 40 35

walking to or from school 201 47 46 54 57 47

athletic sports practices 17 24 18 18

sports events 26 37 40 36

school-sponsored activities or trips 20 27

Other Please Specify 128 30 23 26 26 29

2004-2010 Climate Survey Report Newberg High School NHS Page 7

47 If drug selling is a problem at school when does it happen

before school

during advisory

between classes

during lunch

after school

at sporting events

263

138

180

197

280

132

2010

61

32

42

46

65

31

2009 2008 2006 2004

at school-sponsored activities or trips 116 27

Other please specify 117 27

48 Sexual harassment

No problem

Small problem

Serious problem

Total

317

323

88

728

2010

44

44

12

100

2009

40

45

15

100

2008

36

52

12

100

2006

34

52

13

2004

41

42

14

49 Racial harassment

No problem

Small problem

Serious problem

Total

252

367

112

731

2010

34

50

15

100

2009

32

52

16

100

2008

24

52

25

100

2006

22

56

22

2004

33

47

20

50 Bullying

No problem

Small problem

Serious problem

Total

201

390

138

729

2010

28

53

19

100

2009

26

56

18

100

2008

21

59

20

100

2006

15

61

24

2004

24

57

19

51 Fighting

No probl~m

Small problem

Serious problem

Total

15

71

15

101

2010

15

70

15

100

2009

27

60

13

100

2008

19 ~

62

19

100

2006

12

61

27

2004

24

62

15

To the best of your knowledge have you used any of these substances in the last 30 days

alcohol

Yes

No

2010 2009 2008

19

81

2006

25

75

2004

20

80

Total 100

tobacco

Yes

No

Total

2010 2009 2008

12

88

100

2006

13

87

2004

14

86

2004-2010 Climate Survey Report Newberg High School NHS Page 8

marijuana 2010 2009 2008 2006 2004 Yes 10 14 14 No 90 86 86 Total 100

illicit drugs 2010 2009 2008 2006 2004 Yes 8 8 3 No 92 92 97 Total 100

Which of these things happened to you DURING THE SCHOOL DAY OR AT A SCHOOL ACTIVITY since the beginning of the school year

52 I had something stolen at school 2010 2009 2008 2006 2004

Yes 291 40 42 39 35 18

No 439 60 58 61 65 82

Total 730 100 100 100

53 I saw a student with a weapon at school 2010 2009 2008 2006 2004

Yes 231 32 34 33 26 15

No 502 68 66 67 74 85 Total 733 100 100 100

54 I was picked on at school because of my ethnicity 2010 2009 2008 2006 2004

Yes 111 15 19 16 12 8 No 621 85 81 84 88 92

Total 732 100 100 100

55 I saw students steal from the library a classroom or the cafeteria 2010 2009 2008 2006 2004

Yes 248 34 41 36 38 18

No 481 66 59 64 62 82

Total 729 100 100 100

56 I saw students destroy or mark-up school equipment or buildings 2010 2009 2008 2006 2004

Yes 294 40 44 48 45 21

No 433 60 56 52 55 79

Total 727 100 100 100

57 I saw students with tobacco on campus during the school day 2010 2009 2008 2006 2004

Yes 279 39 40 38 49 35

No 444 61 60 62 51 65

Total 723 100 100 100

58 I saw students using alcohol on campus during the school day 2010 2009 2008 2006 2004

Yes 206 28 34 28

No 519 72 69 72

Total 725 100 100 100

2004-2010 Climate Survey Report Newberg High School NHS Page 9

59 I saw students using drugs on campus during the school day 2010 2009 2008 2006 2004

Yes 215 30 32 30 No 513 70 68 70

Total 728 100 100 100

60 I saw students using drugs or alcohol at school-related activities after school

2010 2009 2008 2006 2004

Yes 226 31 35 30 34 18

No 500 69 65 70 65 82

Total 726 100 100 100

61 I saw students using drugs or alcohol at school-related athletic events after school

2010 2009 2008 2006 2004

Yes 198 28 31 27 37 27

No 520 72 69 73 63 73

Total 718 100 100 100

62 In your opinion what is the single most serious problem at Newberg High School

2010 2009 2008 2006 2004

theft 81 11 12 11 10 5

intimidation 40 6 8 5 4 6

sexual harassment 30 4 6 3 1 4

vandalism 61 9 2 4 4 3

defiance of authority 104 15 14 17 11 17

drug use 181 26 23 21 34 30

use of illegal performance enhancing drugs 12 2 2 1 2 1

gangs 12 2 4 4 3 1

tobacco use 28 4 4 2 2 2

racial harassment 28 4 6 6 4 4

drug sales 13 2 3 4 7 4

alcohol use 33 5 3 6 4 6

Other Please Specify 82 12 12 17 14 16

Total 705 100 100 100

63 If you believe drug use is a problem at NHS in your opinion what is the most widely-used drug at Newberg High School

2010 2009 2008 2006 2004

alcohol 191 32 33 36

marijuana 447 74 67 60

tobacco 151 25 31 23

inhalents 51 8 6 7

prescription drugs (oxycotin vicodin etc) 91 15 17 27

cocaine 62 10 9 7

amphetamines (including meth) 41 7 7 8

Other Please Specify 63 10 8 12

2004-2010 Climate Survey Report Newberg High School NHS Page 10

AVision for NHS 2003 Gates Grant Application

Our school vision of student learning is directly linked to core principles about teaching and learning

1 First we believe all students can learn regardless of their circumstances

2 Teachers and students alike have a desire to learn and both must be supported and encouraged to make connections in school

3 We believe in the concept of catalyst teaching and learning Teachers become catalysts for student learning by actively engaging students in the process of discovery showing students new ways of thinking and sparking new connections with both the material and targeted skills

4 We believe that students need to master essential skills as they expand their knowledge and experience

5 We believe that students learn better when their learning is personalized Students who make connections with significant adults in their lives are more successful as learners

6 We believe that students should have the opportunity to apply their knowledge in a meaningful way outside of the structures of traditional disciplines or content areas

7 We believe that all students can meet high performance standards if they are supported encouraged and have choice in their learning

8 We believe that every student has unique fits talents and interests and it is our job to cultivate them

9 We believe that excellence is achievable in acommunity of learners

Small School Goals and Outcomes 2003middot2010

GOALS School must emphasize two goals personalization-students must be known well and high expectations-- students must know that their teachers will hold them to high standards These goals must create equity by applying them to all students

Goal 1 Substantially increase students readiness for postsecondary education Goal 2 Improve teacher practice in every single class throughout the school Goal 3 Create five autonomous small schools with distinct identities

OUTCOMES o Teaching is rigorous and intellectually vibrant Student achievement is the top priority

o Essential skills are clearly identified supported and consistently taught

o Teachers have high expectations of all students and the skills necessary to support these high expectations

o Advisories and classes support student and adult connections

o Diversity is valued and encouraged Students parents and our community share their experiences in asafe environment

o Student learning and needs drive all instructional and organizational decisions

NEWBERG SCHOOL DISTRICT 29J AGENDA shy November 8 2010

Item Community Growth and Enrollment Information XXXX

Originator Claudia Stewart Coordinator of Communications and Community Relations

Presenter Claudia Stewart

Topic Summary Claudia will update the Board about community growth and enrollment

Information

NEWBERG SCHOOL DISTRICT 29J AGENDA shy November 8 2010

Item

Originator

Presenter

Resolution 2011-03 Appropriation Revision

Nathan Roedel Director of Finance and Operations

Nathan Roedel Director of Finance and Operations

Action XXXX

Topic Summary Appropriation Revision for Fiscal Year 2008-09

Background Information

The Board of Directors adopted the budget for Fiscal Year 2010-11 at the June 28 2010 School Board Meeting

An appropriation revision increasing the Fiduciary Early Retirement Fund in the amount of $10000 is necessary

Original Budget Appropriation $179165

Revised Budget Appropriation $189165

Superintendents Recommendation Move that the Newberg School District Board of Directors approve Resolution 2011 03 to revise appropriations in the Early Retirement Fund for 2010-11 fiscal year by title only

Newberg School District Resolution 2011middot03

Making Appropriations

BE IT RESOLVED that the appropriation amounts for the fiscal year beginning July 1 2010 and for the purposes shown below are hereby revised

Fiduciary Fund

Early Retirement +10000

The above resolution statement was approved and declared adopted on this 8th day of November 2010

Dr Paula A Radich Clerk Melinda Van Bossuyt Chair

NEWBERG SCHOOL DISTRICT 29J AGENDA shy November 8 2010

Item

Originator

Presenter

Cancel November 22 2010 Board Meeting

Toni Wyss Board Secretary

Dr Paula A Radich Superintendent

Action XXXX

Topic Summary Cancel the November 222010 Board Meeting

Superintendents Recommendation Move that the Newberg School District Board of Directors cancel the November 222010 Board Meeting

NEWBERG SCHOOL DISTRICT 29J AGENDA shy November 082010

Item

Originator

Presenter

Request for Proposals for Architectural and Engineering Services

Nathan Roedel Director of Finance and Operations

Nathan Rodel Director of Finance and Operations

Action XXXX

Topic Summary Following the recommendations of the Districts Facilities Task Force the Board will seek proposals regarding acost analysis of those recommendations

Background Information In the fall of 2010 a citizen Facilities Task Force examined current and projected enrollment and facility capacity and made recommendations for future needs The task force reported that the Newberg Public Schools required additional space for future growth The report also stated that schools were in need of repair including roofs heating and ventilating systems The goals are as follows

o Accommodate enrollment growth-now and in the future o Maintain the communitys investment in schools through major maintenance o Increase safety and security at school sites o Purchase property for future schools at todays market rates

Since the completion of projects for the 2002 bond measure the district has maintained its facilities with a minimal expenditure of funds The 1993 bond issue retires in 2011 thereby providing the district a window to determine whether to consider afuture bond measure

For the Board of Directors to adequately plan for future facility needs an updated analysis of enrollment trends educational athletic and activity programs needs and recommendations concerning facility and maintenance costs is required

Superintendents Recommendation Move that the Newberg School District Board of Directors approve the Request for Proposals for Architectural and Engineering Services as presented

Newberg School District 29J Request For Proposals

Architectural and Engineering Services

1 Introduction Newberg School District (hereafter referred to as the District) seeks architectural and engineering proposals regarding the design and construction addition and renovation of the Districts 12 physical facilities The District intends to execute a written agreement with an architectural firm to provide preliminary architectural and engineering cost estimates for a potential construction bond

The Districfs selection process shall consist of the Districts review and analysis of the proposers response to this request for proposal

2 Scope of Services Provide preliminary architectural and engineering estimates for the following projects as recommended by the Districts Facilities Task Force

New Middle Alternative Welcome Center School 1 Build new school that incorporates Transitions and CYFS programs

Include new kitchen and one or more cafeterias Remove modulars at MV ampCV DistrictmiddotWide

2 Resurface parking areas as needed (Pave service road behind NHS) 3 Repair sidewalks as needed 4 Upgrade Phone System 5 Lock Down System (school accessibility) 6 Replace carpets with hard flooring (CVMS DD AC NHS Caftall Center) 7 Security System ampCamera Evaluation (JA MVMS NHS) 8 Replace GCMs with UNCs 9 Replace Gym Lighting - T-5s - (Senate Bill 1149)

111 Install a refrigeration monitoring system

Administrative Servicesmiddot District Office 10 Modify Server Room - fire protection system 11 Additional Parking

Replace Existing Furnaces as Required 108 Build a new server room

pl

Antonia Crater Elementary School

12 New intercom system 13 Add storage - outside behind Gym

Dundee Elementary School 14 Combine two services and replace old panel equipment and wiring 15 New roof on 5th street classrooms 16 Modify and relocate health room 17 Replace gym air handler 18 Replace single pane windows where they occur

Edwards Elementary School 19 New intercom 20 Add parking lot lighting by crosswalk 21 Add speed bumps to parking in front 22 Improve conference room ventilation 23 New Roof 24 Modify built in gutter system 25 Replace Generator 26 Provide additional computer lab (expand into library space) 27 Replace Existing Fiber Ductwork as required

Ewing Young Elementary School 29 Old wiring (asbestos) and distribution panels

Joan Austin Elementary School 30 Fix Cafeteria floor covering and patch new floor 31 Replace fixed window between office and health room with slider

Mabel Rush Elementary School 32 Replace old AO Smith Boiler with new Aerco boiler and integrate into BMS control panel 33 Acoustic tiles in halls (Dual purpose with tack boards) 34 Tack boards in halls (Dual purpose with acoustic tiles in halls) 35 Add electrical outlets 36 Add back-up Generator

108 Design a new serving line for the cafeteria 109 Develop a larger Storage area for the cafeteria

Mountain View Middle School 37 Redesign bus drop off 38 Redesign student drop off and pick up 39 Redesign parking for staff 41 Adjustable shelving and ladder access for PE storage 42 Replace all windows with broken seals

p2

43 44 45 46 47 48 49 50 54 55 56 57 58 59 60

Newberg High School 61 62 63 64 65 66 67 68 69

103 104 105 106 107

Grout and seal kitchen and restroom floors Basketball court drainage (resurface) New Addressable Fire Alarm system Lockers replaced with half size lockers Additional gym or multipurpose room for PE Improved (enlarged) counseling space Increase size of conference room Add office space for speech therapist psychologist behavior amp autism specialists and testing Sound proofing at principals offices Motion detectors (lighting) Add preheat coil to AHU 1 Replace defective VAVcontrollers Replace boiler Add separate hot water source for kitchen Install ducted returns from classroom pods

Modify Server Room fire protection system Upgrade HVAC system for gym Re-design gas shut-off valves in science rooms Modify internal zone return ducting in buildings A B C D E Fand G Redesign old woodshop area for classrooms Move Book Room Replace original hot water heating system in Gym with two high efficiency heaters Provide office space for Blue School that is not separated from the school Add improved entry to NHS (monument lighting landscaping etc) Expand the Great Expectations area-possibly moving a wall into J107 Expand and complete the pantry and expansion of culinary arts area to include acafe Redesign remainder of welding area to support the long-term growth of PCCCommunity classes Redesign Wurrain Theater to include another music classroomrecording studio Convert the former woodshop into a technology center

NHS Athletics Stadium Complex Track

70 New sub-grade improvements and surface for Track 71 Timing Equipment 72 Two Long Jump Pits and add high jump mats by scoreboard

Football Field 73 Artificial Turf

Grandstand 75 Concessions 76 Locker Rooms and Restrooms 77 Storage 78 New Visitor Bleacher

Tennis Courts

p3

(J ltnltgt U I

79 Two additional courts plus electrical circuits 80 Additional Electrical Circuits

Baseball 81 Finish Lights 82 Batting Cage 83 Replace bleachers varsity and JV fields 84 Press Box ampConcessions 85 JV Scoreboard (move to different location or new one)

Softball 86 Netting to protect spectators 87 Batting Cage

Wrestling 88 Replace carpet in Caffall Center with Mondo 89 Industrial washerdryer 90 Lockers in weight room 91 Replace closed off restroom 92 Team Room

McGrath Gym 93 Replace heaters 94 Renovate locker storage and team rooms 95 Move east side curtain to west side 96 Add athletic training room large enough for two tubs and office

Alternative High School Construct a replacement facility for the current Alternative High School building

Physical Plant 97 Install fire sprinkler system 98 Roof exhaust (Grounds Dept) 99 New gutters on storage building

100 New lighting in storage building 101 Insulate warehouses 102 New insulated doors and openers north building 110 Develop warehouse space for freezer

3 Selection Schedule bull Issue Request for Proposal November 9 2010 bull Project OrientationSite Visits (if necessary) TBD bull Receive Response to Request for Proposal 200 pm November 18 2010 bull Conduct Interviews Contact References (if applicable) TBD

The School District reserves the right to terminate suspend or modify the proposed school project at any time prior to executing the OwnerArchitect Form of Agreement In the event of such termination suspension or modification the School District shall have no obligation or liability to any firms preparing or submitting proposals for this RFP

p4

4 Target Dates The following dates are provided for planning purposes only

November 2011-Execute AE Agreement December 2011January 2012- BeginComplete preliminary design and build cost analysis

5 Instructions For Preparing Proposal Proposals shall be submitted in ten (10) copies to

Nathan Roedel Director of Finance and Operations Newberg School District 29J 714 E 6th Street Newberg OR 97132

In order to be considered proposals must be received by the School District no later than 200 pm November 18 2010

Proposals shall contain the information listed below and shall be tabbed as follows

Section 1 Organization Staffing and Qualifications 1) Provide a team organization chart depicting team members Include names titles and specific

responsibilities of team members

a) Through narrative discussion show reason why this firm believes it is especially qualified to undertake this project Discuss any unique qualifications that this firm possesses which would be of a benefit to the School District in the execution of this project

Section 2 Understanding of the Construction Program The Architect shall in a clear concise manner state hisher understanding of the project and program and the role of the Architect in the Pre-Desjgn Phase

The Architect shall provide information regarding their knowledge of the school districts facilities

Section 3 Other Information 1) The Architect shall indicate whether as a single entity or as a member of ajoint venture the firm has been the

subject of any litigation through the discharge of its professional services If so provide a detailed description of the litjgants the subject matter and the disposition of the arbitration or lawsuit

2) The Architect shall provide three (3) or more references of projects within similar industry performed in the previous five (5) years to be contact by the School District

Section 4 Fee Proposal 1) The fee proposal shall include all compensation and other payments due the Architect (eg manpower

overhead profit direct costs etc) in the performance of the scope of this RFP

2) The fee proposal for the project shall include costs associated with the Pre-Design Phase

3) For the pre-design phase show a) The proposed staff man hours anticipated for each discipline and individual total man hours and

estimated total labor and indirect costs

Proposal Evaluation Proposals received will be evaluated on the following criteria

a) Completeness of the submission (PassFail) b) Outcome of Reference Calling (20)

p5

V)i7I I

c) Vendors described knowledge of schools and school district construction (20) d) Vendors described knowledge of Newberg Public Schools buildings and Infrastructure (60)

For a Vendor to receive the full percentage available for each criterion listed district administration (at least six (6) administrators) will rank responses in each area on a scale of 1 (least meets) to 10 (absolutely meets) in regards to the perceived validity of statements contained in the RFP as they relate to the above concepts

p6

~ 12

NEWBERG SCHOOL DISTRICT 29J AGENDA - November 82010

Item Items for Future Agendas Information XXXX

Presenter Board Chair

Topic Summary Attached is the calendar for future Board agenda items

December 13 20tO No Second Meetin

bull Superintendent Evaluation Timeline bull Preliminary 2011middot12 School Calendar bull Special Programs Update bull Budget Calendar and Process 2011middot12 bull Budget Status Report bull Monthly Financial Report - Consent Agenda bull Visioning bull OETC Copier Contract bull Audit Report for 2009-10 with Auditors

Executive Session

Janua 24 2011Janua 102011

bull Proclamation Board Appreciation Month bull New Course Proposals bull Policies

Executive Session

bull Appropriation Transfer Resolution

Executive Session

bull Board Appreciation bull Student Recognition bull Quarterly Financial Report bull Accept Audit for 2009-10 bull Essential Skills bull Division 22 Standards

Executive Session

February 28 2011

630 Executive Session - Exempt Records

bull Student Recognition bull Monthly Financial Report - Consent Agenda

bull Licensed Teacher Contract Renewal bull Temporary Teacher Contracts bull Administrator Contract Renewal bull Superintendent Evaluation bull Superintendent Contract Renewal bull Proclamation-Classified Employee Appreciation Week

(March 7-10) Executive Session

March 28 2011 March 142011

bull Monthly Financial Report Consent Agendabull

Executive Session Executive Session

April 112011

Executive Session

May 092011

bull Establish Meal Prices 2011-12

bull Establish District Fees 2011-12

bull Establish Board Calendar 2011-12 bull WESD Board ElectIon

April 25 2011

bull Prociamation-Teacher Appreciation Week bull Quarterly Financial Report bull Rights and Responsibilities Handbook

Executive Session

May 23 2011

bull Monthly Financial Report - Consent Agenda bull District Fees bull Final 2011-12 School Calendar

Appoint Student Representatives to the Board bull Appropriation Transfer - Resolution

Executive SessionExecutive Session

June 27 2011June 13 2011

bull Resolution 2011- Adopting the Budget Making Appropriations and Imposing and Categorizing Taxes

bull Establish Substitute Teacher Pay Rate 2011-12 bull

Executive Session

bull Monthly Financial Report shybull bull Appropriation Transfer

Executive Session

Consent Agenda

  • Agenda
  • Oath of Office
  • MVMS Student Presentation
  • Consent Agenda
  • Minutes
  • Donation
  • Small Schools Update
  • Community Growth and Enrollment
  • Resolution 2011-03 Appropriation Revision
  • Cancel November 22 2010 Board Meeting
  • RFP Architectural and Engineering Services
  • Future Agendas
Page 11: NEWBERG SCHOOL DISTRICT 29J BOARD OF DIRECTORS … · Topic Summary: Deona Twenge was appointed Board Representative to Zone 1 at the October 25, 2010 Special Board Meeting to fulfill

NEW BUSINESS

OLD BUSINESS

ITEMS FOR FUTURE

EXECUTIVE SESSION

ADJOURNMENT

ATTEST Superintendent-Clerk

Quarterly Financial Report Nathan Roedel Director of Finance and Operations presented The projected ending fund balance for the General Fund is $706480 The beginning fund balance is $1927444 total projected revenue is $40159431 and total projected expenses are $39452951 MOTION Director Hawblitzel moved that the Newberg School District Board of Directors approve the quarterly financial report for the quarter ending September 302011 motion was seconded and approved unanimously

None

bull None were added

The Board convened Executive Session at 859 pm according to ORS192660(1)(d) Labor Negotiations

No further matters appearing to come before the Board there was agreement for adjournment at 922 pm

Toni Wyss Board Secretary

APPROVED Board Chair

October 252010

NEWBERG SCHOOL DISTRICT 29J AGENDA shy November 8 2010

Item

Originator

Donation Plants from Aspen Creek Landscaping

Nathan Roedel Director of Finance and Operations

ConsentAgendaXXXX

Topic Summary Accept plant donation from Aspen Creek Landscaping

Background Information

Aspen Creek Landscaping donated miscellaneous plants to the Newberg High School Greenhouse

Consent Agenda

NEWBERG SCHOOL DISTRICT 29J AGENDA - November 8 2010

Item Small Schools Update Information XXXX

Originator Doug Geygan Smaller Leaming Communities Project Director

Presenter Small School Principals Carol Campbell Filip Hristic Dan Malone and Karen Pugsley and SLC Project Director Doug Geygan

Background Information

Newberg High School Small Principals and the Smaller Learning Communities Project Director will review the progress of Small Schools at Newberg High School Principals will share OAKS College Clearinghouse and student climate survey data

Information

900 800 700 600 500 400 300 200 100 00

---- shy

Data Source ODE State Report Card ~ Includes ONLY sophomores who are counted at the buifding lewl spending at least 40 or their day in regular education This typically represents 97-98 of the class

Year to Year Peliormance - OAKS Scores Math

0 NHS vs State (l) 800i 715 ro 700 S 600 l-oc (II 500(11-0-o(l)l (II 400 CJ() gtlt 300Ow (l) 200 Cl J9 100 c (II 001 (l) 0shy

Dala Source

L

580

2005-2008

NHS I State

2006-2007 i 2007-2008

Srlll

I NHS

2008

State

-2009

)i

NHS State

I 2009-2010

YeHS ODE Slate Report Cam - Includes ONLY sophomores who are counted at the building lepoundl spending at least 40 of their day in regular education This typically

represents 97middot98 of the class bull Change in achicleuroment le-el standards

----_ ---shy

0 (l) 700i ro 600S l-o 500 c (II (l)-o-0 (l) 400 l (l) CJ 300() gtlt Ow 200 Cl 100J9 c (l) 001 (l) 0shy

Year to Year Peliormance - OAKS Scores Reading NSH vs State

~ 806

Year to Year Peliormance - OAKS Scores Writing NHS vs State

Data Souroe ODE State Report Card ~ Includes ONLY sophomores who are counted at the building lepoundl spertding at least 400 of their day in regufar education ThIs typically represents 97middot98 of (he class

bull S1ate PercenuaQeuros for these years not shown as lhev included CondiUonafly Met NHS data has Conditionally Met filtered out So percentaQeuros are compafiable ---------shy

0

Jl t (I)

C J t)

450 shy

400

350

300

250

200

150

100

50

00

of Students that Met or Exceeded in Reading Subgroup Sped

424

-shy ---shy --------shy

10-11 S t 11=]i)I Y ( lr-

Data Source ODE State Report Card - Includes ONLY sophomores who are counted at the building level spending at least 40 of their day in regular education This typically represents 97-98 of the class

i

04-05 05-06 06-07 07-08 08-09 09-10

Change in achievement level standards

of Students that Met or Exceeded in Math Subgroup SPed

400

350

Jl 300 I (I) 250

C J 200 t) 0 150

100

50

00

02-03 03-04 04-05 05-06 06-07 07-08 08-09 09-10 10-11

Data Source ODE State Report Card - Includes ONLY sophomores who are counted at the building level spending at least 40 of their day in regular education This typically represents 97-98 of the class

__ ___ ________GIltinpe in actl1~vementl~vellgttngarcls

--- --------------

of Students that Met or Exceeded in Writing Subgroup Sped

25 23 22

04-05 05-06 06-07 07-08 08-09 09-10 10-11

Sill i 1 Yell-S

Data Source ODE State Report Card - Includes ONLY sophomores who are counted at the building level spending at least 40 of their day in regular education This typically represents 97-98 of the class

of Students that Met or Exceeded in Reading Subgroup LEP

Jl I Cl C s

II) 0 ~ co

20

15

10

5

0

Jl I Cl

C s II) 0 ~

450

400

350 300 250

200

150

100

50

00 -~ -- shy I

04-05 05-06 06-07 07-08 08-09 09-10 10-11 r I] II 1 Y( 11

Data Source ODE State Report Card Includes ONLY sophomores who are counted at the building level spending alleasl40 of their day in regular education This typically represents 97-98 of the class

____C=ha=nge in achievement

of Students that Met or Exceeded in Math Subgroup LEP

500 458

02-03 03-04 04-05 05-06 06-07 07-08 08-09 09-10 10-11

Jl I Cl

C a II) 0 ~ 0

450 400

350 300

250 200

150 100

50 00

r 1 1 Ii j i Yi ~ 11 bull

Data Source DDE State Report Card Includes ONLY sophomores who are counted at the building level spending at least 40 of their day in regular education This typically represents 97-98 of the class

Ghanqein achi~ement III ~~I1(tar9s

of Students that Met or Exceeded in Writing Subgroup LEP

2425

20 l Q) 15C l

tJ) 10

0

0e 5

0

05-06 06-07 07-08 08-09 09-10 10-1104-05

I ) 1 middot1 I

Data Source ODE State Report Card - Includes ONLY sophomores who are counted at the building level spending at least 40 of their day in regular education This typically represents 97-98 of the

Data Source ODE State Report Card - Includes ONLY sophomores who are counted at the building level spending at least 40 of their day in regular education This typically represents 97-98 of the class

Change in achievement level standards

600

500 $ c 400 ()

C I 300

(J) - 0 200 ~ 100

00

of Students that Met or Exceeded in Reading Subgroup Hispanic

553

04-05 05-06 06-07 07 -08 08-09 09-10 10-11 ) II II i )1 Yl 11

of Students that Met or Exceeded in Math Subgroup Hispanic

700

ll c (i)

C s-en 0 ~ 0

500

400

300

200

100

00

02-03 03-04 04-05 05-06 06-07 07-08 08-09 09-10 10-11Sln111 I Y( 11

Data Source ODE State Report Card Includes ONLY sophomores who are counted at the building leel spending at least 40 of their day in regular education This typically represents 97-98 ofthe class

Change in achieement leel standards

Jl c Ql

C l

(J) 0

~

35

30

25

of Students that Met or Exceeded in Writing Subgroup Hispanic

20

10

5

0

04-05 05-06 06-07 07-08 08-09 09-10 10-11

Data Source ODE State Report Card - Includes ONLY sophomores who are counted at the building leeuro1 spending at least 40 of their day in regular education This typically represents 97-98 of the class

--

Percent of Students Enrolled in College the Fall Immediately Following Graduation From High School

100~1

90

80 I)

~ 70tIS J 0

60~ 537 50 S~ 4~ 4r 4 4~0 n

C OJ 40 Y lI-OJ

Q 30

20

10

0 2004 200S 2006 2007 2008 2009

Class

f+ All I~~~ti~~- middot-AVG--48~

J

9gt -I

Percent of Students EnroUed inColIege the FaU Immediately FoUowing Graduation From High Schoo~ by Institrutional Type

100

90

80 111 cu IU 70 s

C ns 60 Ishy

~ 51 53 0

so bull 48 bull

4i 47 bull ~

43 t cu v ~

ltIi D

40

30

37 --shy

35 35 38 ___ 31 _-----------_ 32 _---e----shy ------shy

20 16 14 14 _ _ - M - - ~ - bull __AI _ _ _ 12 11 M _ 15 --- ----- _- shy

10

o _-_- --200-4- ~----------~--~ --- ---~~~ -----~-~ --- -~ - ------ ~----- --- __---- 2005 2006 2007 2008 2009

Class

All Institutions Public Institutions Private Institutions AVe = 48

-~ 51- -C

Percent of Students Enrolled in College at Any Time During the First Year After High School

100

90

111 OJ fU = 0 ra 0shy~ Ilshy0 s lt11 V 0shy

ff

80

70

60

50

40

30

54 54bullbull 56 52bull

6

~ 51

20

10

o _ 2004 2005 2006 2007 2008 2009

Class

[+ All Instit~tions nAVG = 55I Q

~

Percent of Students Enrolled in College at Any Time During the First Two Years After High School

1

100 ~

90 j 80

I ell ltII 70tlSs

C tlS 60

0

-

SOl C ltII 40 i ~ ltII

Q 30 1 20j 10 ~

I

oj

61 61 60 63 ---S~ 5 bull

2004 2005 2006 2007 2008 2009

Class

(+Alll~l~ns AVc~601

o-~

bull bull bull

Percent of Students Enrolled in College the First Year After High School Who Returned for a

100

90en -cshy 800 shyc ClJ 70I (U

0 11 60 c (II 50a J Vl 40 shy0

30c ClJ u shyltII 20

Q

10

0

Second Year (Freshman to Sophomore Retention)

89

~9 82 85bull 82

-

2004 2005 2006 2007 2008

Class

freshman to Sophomore Retention AVe == 83

--~ --shyJ

Most Common Institutions of Initial Enrollment for All Classes - by Number of Students

1 PORTLAND COMMUNITY COLLEGE 2 OREGON STATE UNIVERSITY 3 CHEMEKETA COMMUNITY COLLEGE 4 GEORGE FOX UNIVERSITY S UNIVERSITY OF OREGON) MAIN CAMPUS 6 WESTERN OREGON UNIV ERSITY 7 PORTLAND STATE UNIVERSITY 8 CLACKAMAS COMMUNITY COLLEGE 9 LINFIELD COLLEGE 10 UNIVERSITY OF PORTLAND 11 PACIFIC UNIVERSITY 12 CENTRAL OREGON COMMUNITY COLLEGE 13 LINN-BENTON COMMUNITY COLLEGE 14 OREGON INSTITUTE OF TECHNOLOGY 15 SEATTLE UNIVERSITY 16 SOUTHERN OREGON UNIVERSITY 17 MT HOOD COMMUNITY COLLEGE 18 LANE COMMUNITY COLLEGE 19 WlLLAMETTE UNIVERSITY 20 AZUSA PACIFIC UNIVERSITY 21 BRIGHAM YOUNC UNIVERSITY 22 SEATTLE PACIFIC UNIVERSITY 23 THE EVERGREEN STATE COLLECE 24 BRIGHAM YOUNG UNIVERSITY - IDAHO FALLWINTER 25 BRIGHAM YOUNG UNIVERSITY -IDAHO AIINTERSPRING

2 9gt ~

131 d4

Newberg High School Student Survey 2004-2010 July 2010

6 Students are given the grades ABCD and F to show how well theyre doing in school Suppose your school was graded in the same way All things considered what grade would you give your small school ABCD or F

A 158

B 321

C 155

D 40

F 34

cant sayno opinion 60

Total 768

7 The majority of my high school courses will have value to me after graduation from Newberg High School

Agree 403

Disagree 149

Not sure 215

Total 767

8 It is easy to be involved in student activities athletics or leadership at Newberg High School

Agree 491

Disagree 130

Not Sure 144

Total 765

9 Students in my small school have school spirit

Agree 334

Disagree 239

Not sure 191

Total 764

10 Teachers and staff in my small school have school spirit

Agree 465

Disagree 133

Not sure 166

Total 764

11 Compared to last year there is more school spirit

Agree 235

Disagree 191

Not sure 338

Total 764

2004-2010

2010

21

42

20

5

4

8

100

2010

53

19

28

100

2010

64

17

19

100

2010

44

31

25

100

2010

61

17

22

100

2010

31

25

44

100

2009

23

39

20

6

6

6

100

2009

53

22

25

100

2009

62

18

20

100

2009

35

41

24

100

2009

62

18

20

100

2009

29

27

43

100

2008 2006 2004

16 5 8

34 34 37

25 40 34

10 14 10

7 3 6

8 3 6

100

2008 2006 2004

48 55 59

25 16 16

27 29 25

100

2008 2006 2004

56 53 60

27 20 19

17 26 21

100

2008 2006 2004

29 29 32

48 53 37

23 19 31

100

2008 2006 2004

54 39 49

26 28 20

20 33 31

100

2008 2006 2004

20

39

41

100

Climate Survey Report Newberg High School NHS Page 1

1 Jy

121 enjoy coming to school

Agree

Disagree

Not sure

Most of the time

Some of the time

Rarelynever

no opinion

367

237

162

766

2010

48

31

21

100

2009

45

37

18

2008

39

38

24

2006

24

53

21

2

2004

34

46

19

1

13 The adults at this school listen to you

Agree

Disagree

Not sure

406

210

150

2010

53

27

20

2009

55

25

20

2008

42

36

22

2006 2004

Total 766 100 100 100

14 Changes at school are clearly communicated to me

Agree

Disagree

Not sure

Total

195

361

208

764

2010

26

47

27

100

2009

32

47

21

100

2008

17

64

18

100

2006 2004

15 I have an opportunity to be involved In the development of Small Schools Agree 243

Di~agree 293

Not sure 227

Total 763

2010

32

38

30

100

2009

40

36

24

100

2008

28

51

21

100

2006 2004

16 Overall student discipline and behavior is not a problem at Newberg High School

Agree 213

Disagree 351

Not sure 202

Total 766

2010

28

46

26

100

2009

30

39

31

100

2008

23

53

24

100

2006

26

50

24

2004

40

33

27

18 When students have an emergency at school someone is there to help 2010 2009 2008 2006 2004

Agree 546 72 70 62 48 54

Not sure 149 20 19 25 41 34

Total 755 100 100 100

2004-2010 Climate Survey Report Newberg High School NHS Page 2

19 Campus supervision is adequate before and after school during lunch and between classes

gree 440

Disagree 172

Not sure 140

Total 752

2010

59 23

19

100 ~

2009

58

24

18

100

2008

55

26

19

100

2006

49

28

23

2004

58

18

24

20 Compared to last year student behavior on the school bus is better this year Agree 164

Disagree 133

Not sure 451

Total 748

2010

22

18

60

100

2009

23

18

58

100

2008

15

21

65

100

2006 2004

21 My teachers are concerned about me

Agree

Disagree

Not sure

Total

353

203

197

753

2010

47

27

26

100

2009

54

21

25

100

2008

42

30

29

100

2006

45

17

37

2004

40

19

41

22 Strangers do not come and go on the NHS campus easily

Agree 359

Disagree 179

Not sure 214

Total 752

2010

48

24

28

100

2009

39

29

32

100

2008

38

29

33

100

2006

34

25

42

2004

36

24

40

23 School rules and student rights and responsibilities are clear and students know what they are Agree 412

Disagree 190

Not sure 145

Total 747

2010

55

25

19

100

2009

57

23

20

100

2008

48

34

18

100

2006

44

29

27

2004

54

16

30

24 People trust and respect each other in my small school

Agree Disagree Not sure

Total

291 269 189

749

2010

39 36 25

100

2009

37 40 22

100

2008

29 49 22

100

2006

11 61 28

2004

19 49 33

25 Students in different ethnic groups in my small school are respected

Agree 385

Disagree 167

Not sure 202

Total 754

2010

51

22

27

100

2009

47

25

28 100

2008

39

34

27

100

2006

18

57

25

2004

22

44

34

2004-2010 Climate Survey Report Newberg High School NHS Page 3

lkaLj 26 Teachers in my small school take action when they see rules being broken

2010 2009 2008 2006 2004

Agree Disagree

442 164

59 22010

61 middot21

56 24middot

48 2100

47 28

Not sure 146 19 18 20 31 25

Total 752 100 100 100

27 Coaches at Newberg High School take action when they see rules being broken

2010 2009 2008 2006 2004

Agree 396 53 56 52 44 44

Disa~~e 101 13 13 15 12 13

Not sure 254 34 31 33 44 44 Total 751 100 100 100

pound0 ItcUCI3 I Illy ~lildl1 toIUUI tUW YlIIICII

students in their class are under the influence of 2010 2009 2008 2006 2004 __ ___ 1__ _1

Agree 204 27 26 17 16 20

Disagree 314 42 39 48 47 40

Not sure 235 31 35 35 38 40

Total 753 100 100 100

L~ yUcn llt) elL cwnn~ nlWIl vvllUVI IJlUVV WIICII

students are under the Influence of drugs or 2010 2009 2008 2006 2004 __ _1

Agree 258 34 35 29 28 29

Disagree 174 23 24 28 20 20

Not sure 322 43 42 43 52 51

Total 754 100 100 100

30 When students are disciplined for breaking rules they are treated equally regardless of

2010 2009 2008 2006 2004

Agree 418 56 54 46 45 47

Disagree 164 22 23 31 25 19

Not sure 167 22 23 22 30 35

Total 749 100 100 100

v I llV1 ILUU1ILgt tJClItIIt-ClLIII1j III Cl LIYun~ VI

athletics are disciplined for breaking rules they 2010 2009 2008 2006 2004 ___ amp___ _ _ bullbull _ 1bullbull

Agree 375 50 49 44 35 37

Disagree 155 21 22 28 20 27

Not sure 217 29 29 28 42 38

Total 747 100 100 100

32 When athletes are disciplined for breaking the rules they are held accountable

2010 2009 2008 2006 2004

Agree 377 50 54 52 49 42

Disagree 134 18 15 18 11 18

Not sure 242 32 30 30 39 40

Total 753 100 100 100

2004-2010 Climate Survey Report Newberg High School NHS Page 4

33 I feel safe at Newberg High School 2010 2009 2008 2006 2004

Agree 499 66 62 55 55 58 Disagree 118 16 18 22 18 14degic Not sure 134 18 21 23 28 28 Total 751 100 100 100

In your opinion are the following issues a problem on the Newberg High School campus

34 Vandalism including graffiti 2010 2009 2008 2006 2004

No problem 197 27 27 21 16 32

Small problem 449 61 62 66 71 61

Serious roblem 90 12 11 13 13 7

Total 736 100 100 100

35 Gangs 2010 2009 2008 2006 2004

No problem 362 49 40 25 28 56

Small problem 326 44 46 56 58 36

Serious problem 48 7 13 19 14 9

Total 736 100 100 100

36 Alcohol use 2010 2009 2008 2006 2004

No problem 225 31 27 25 20 23

Small problem 347 47 46 40 44 48

Serious problem 163 22 26 35 36 29

Total 735 100 100 100

37 If alcohol use is a problem at school where does it happen

2010 2009 2008 2006 2004

hallways 112 20 25 26 17 17

commonscafeteria 130 23 25 28 18 17

parking Iot 297 52 54 58 57 47

classroom 73 13 18 20 12 14

locker areas in hallways 98 17 22 23

PE locker area 88 15 21 23

athletic fields 150 26

gyms 70 12

restrooms 270 48 46 54 51 36

bus stop 136 24 32 31 23 18

on the bus 132 23 29 30 23 21

walkipllI to or from school 290 51 52 53 48 41

athletic sports practices 13 17 9 11

sports events 30 38 43 39

school-sponsored activities or trips 24 26

Other Please Specify 202 36 30 41 43 42

2004-2010 Climate Survey Report Newberg High School NHS Page 5

I if ~y

38 If alcohol use at school is a problem when does it happen

2010 2009 2008 2006 2004

before school 349 60

during advisory 125 22

between classes 165 28

during lunch 250 43

after school 404 70

at sporting events 175 30

at school-sponsored activities or trips 127 22

Other please specify 113 19

39 Tobacco use 2010 2009 2008 2006 2004

No problem 256 35 28 30 19 26

Small problem 325 45 52 46 49 48

Serious problem 145 20 19 25 32 26

Total 726 100 100 100

40 If tobacco use is a problem at school where does it happen

2010 2009 2008 2006 2004

hallways 57 11 21 19 12 9

commonscafeteria 51 10 15 18 7 8

parking lot 272 54 58 56 60 50

classroom 46 9 14 15 8 6

locker areas in hallwyas 54 11 14 17

PE locker area 57 11 16 21

athletic fields 145 29

gyms 54 11

bus stop 189 37 37 38 41 27

on the bus 164 32 20 21 11 12

walking to or from school 70 14 55 55 64 60

athletic sports practices 279 55 10 19 12 8

sports events 23 34 34 28

school-sponsored activities or trips 16 24

Other Please Specify 138 27 30 34 37 31

41 If tobacco use is a problem at school when does it happen 2010 2009 2008 2006 2004

before school 321 62

during advisory 147 29

between classes 164 32

during lunch 259 50

after school 360 70

at sportinj events 142 28

at school~sponsored activities or trips 104 20

Other please specify 102 20

42 Drug use 2010 2009 2008 2006 2004

No problem 154 21 23 18 10 19

Small problem 304 42 44 38 33 39

Serious problem 260 36 33 43 57 42

Total 718 100 100 100

2004-2010 Climate Survey Report Newberg High School NHS Page 6

~ t~l

43 If drug use is a problem at school where does it happen

2010 2009 2008 2006 2004

hallways 109 19 26 32 24 16

commonscafeteria 96 17 25 27 18 16

parking Iot 293 52 55 55 61 49

classroom 83 15 18 22 13 11

Iocker areas in hallway 94 17 26 27

PE lockers 98 18 18 26

athletic fields 181 32

gyms 85 15

restrooms 288 52 47 56 64 47

bus stop 173 31 32 39 41 30

on the bus 130 23 25 28 29 26

walking to or from school 299 53 52 55 61 56

athletic sports practices 16 22 13 14

sports events 28 36 44 38

school-sponsored activities or trips 24 28

Other Please Specify 150 27 26 34 34 34

44 If drug use is a problem at school when does it happen

2010 2009 2008 2006 2004

before school 397 70 middotmiddotVmiddot

during advisory 196 35

between classes 214 38

during lunch 292 52

after school 370 65

at sporting events 158 28

at school-sponsored activities or trips 117 21

Otherplease specify 97 17

45 Drug selling 2010 2009 2008 2006 2004

No problem 313 44 39 34 20 35

Small problem 290 41 39 42 42 42

Serious problem 108 15 22 25 38 23

Total 711 100 100 100

46 If drug selling is a problem at school where does it happen 2010 2009 2008 2006 2004

hallways 166 39 46 49 50 40

commonscafeteria 125 29 37 42 43 33

parking Iot 231 54 53 61 64 54

classroom 92 22 25 30 27 25

locker areas in hallways 124 29 33 40

PE lockers 110 26 27 35

athletic fields 122 29

gyms 105 25

restrooms 193 45 48 52 57 43

bus stoP 148 35 37 42 42 34

on the bus 139 33 36 42 40 35

walking to or from school 201 47 46 54 57 47

athletic sports practices 17 24 18 18

sports events 26 37 40 36

school-sponsored activities or trips 20 27

Other Please Specify 128 30 23 26 26 29

2004-2010 Climate Survey Report Newberg High School NHS Page 7

47 If drug selling is a problem at school when does it happen

before school

during advisory

between classes

during lunch

after school

at sporting events

263

138

180

197

280

132

2010

61

32

42

46

65

31

2009 2008 2006 2004

at school-sponsored activities or trips 116 27

Other please specify 117 27

48 Sexual harassment

No problem

Small problem

Serious problem

Total

317

323

88

728

2010

44

44

12

100

2009

40

45

15

100

2008

36

52

12

100

2006

34

52

13

2004

41

42

14

49 Racial harassment

No problem

Small problem

Serious problem

Total

252

367

112

731

2010

34

50

15

100

2009

32

52

16

100

2008

24

52

25

100

2006

22

56

22

2004

33

47

20

50 Bullying

No problem

Small problem

Serious problem

Total

201

390

138

729

2010

28

53

19

100

2009

26

56

18

100

2008

21

59

20

100

2006

15

61

24

2004

24

57

19

51 Fighting

No probl~m

Small problem

Serious problem

Total

15

71

15

101

2010

15

70

15

100

2009

27

60

13

100

2008

19 ~

62

19

100

2006

12

61

27

2004

24

62

15

To the best of your knowledge have you used any of these substances in the last 30 days

alcohol

Yes

No

2010 2009 2008

19

81

2006

25

75

2004

20

80

Total 100

tobacco

Yes

No

Total

2010 2009 2008

12

88

100

2006

13

87

2004

14

86

2004-2010 Climate Survey Report Newberg High School NHS Page 8

marijuana 2010 2009 2008 2006 2004 Yes 10 14 14 No 90 86 86 Total 100

illicit drugs 2010 2009 2008 2006 2004 Yes 8 8 3 No 92 92 97 Total 100

Which of these things happened to you DURING THE SCHOOL DAY OR AT A SCHOOL ACTIVITY since the beginning of the school year

52 I had something stolen at school 2010 2009 2008 2006 2004

Yes 291 40 42 39 35 18

No 439 60 58 61 65 82

Total 730 100 100 100

53 I saw a student with a weapon at school 2010 2009 2008 2006 2004

Yes 231 32 34 33 26 15

No 502 68 66 67 74 85 Total 733 100 100 100

54 I was picked on at school because of my ethnicity 2010 2009 2008 2006 2004

Yes 111 15 19 16 12 8 No 621 85 81 84 88 92

Total 732 100 100 100

55 I saw students steal from the library a classroom or the cafeteria 2010 2009 2008 2006 2004

Yes 248 34 41 36 38 18

No 481 66 59 64 62 82

Total 729 100 100 100

56 I saw students destroy or mark-up school equipment or buildings 2010 2009 2008 2006 2004

Yes 294 40 44 48 45 21

No 433 60 56 52 55 79

Total 727 100 100 100

57 I saw students with tobacco on campus during the school day 2010 2009 2008 2006 2004

Yes 279 39 40 38 49 35

No 444 61 60 62 51 65

Total 723 100 100 100

58 I saw students using alcohol on campus during the school day 2010 2009 2008 2006 2004

Yes 206 28 34 28

No 519 72 69 72

Total 725 100 100 100

2004-2010 Climate Survey Report Newberg High School NHS Page 9

59 I saw students using drugs on campus during the school day 2010 2009 2008 2006 2004

Yes 215 30 32 30 No 513 70 68 70

Total 728 100 100 100

60 I saw students using drugs or alcohol at school-related activities after school

2010 2009 2008 2006 2004

Yes 226 31 35 30 34 18

No 500 69 65 70 65 82

Total 726 100 100 100

61 I saw students using drugs or alcohol at school-related athletic events after school

2010 2009 2008 2006 2004

Yes 198 28 31 27 37 27

No 520 72 69 73 63 73

Total 718 100 100 100

62 In your opinion what is the single most serious problem at Newberg High School

2010 2009 2008 2006 2004

theft 81 11 12 11 10 5

intimidation 40 6 8 5 4 6

sexual harassment 30 4 6 3 1 4

vandalism 61 9 2 4 4 3

defiance of authority 104 15 14 17 11 17

drug use 181 26 23 21 34 30

use of illegal performance enhancing drugs 12 2 2 1 2 1

gangs 12 2 4 4 3 1

tobacco use 28 4 4 2 2 2

racial harassment 28 4 6 6 4 4

drug sales 13 2 3 4 7 4

alcohol use 33 5 3 6 4 6

Other Please Specify 82 12 12 17 14 16

Total 705 100 100 100

63 If you believe drug use is a problem at NHS in your opinion what is the most widely-used drug at Newberg High School

2010 2009 2008 2006 2004

alcohol 191 32 33 36

marijuana 447 74 67 60

tobacco 151 25 31 23

inhalents 51 8 6 7

prescription drugs (oxycotin vicodin etc) 91 15 17 27

cocaine 62 10 9 7

amphetamines (including meth) 41 7 7 8

Other Please Specify 63 10 8 12

2004-2010 Climate Survey Report Newberg High School NHS Page 10

AVision for NHS 2003 Gates Grant Application

Our school vision of student learning is directly linked to core principles about teaching and learning

1 First we believe all students can learn regardless of their circumstances

2 Teachers and students alike have a desire to learn and both must be supported and encouraged to make connections in school

3 We believe in the concept of catalyst teaching and learning Teachers become catalysts for student learning by actively engaging students in the process of discovery showing students new ways of thinking and sparking new connections with both the material and targeted skills

4 We believe that students need to master essential skills as they expand their knowledge and experience

5 We believe that students learn better when their learning is personalized Students who make connections with significant adults in their lives are more successful as learners

6 We believe that students should have the opportunity to apply their knowledge in a meaningful way outside of the structures of traditional disciplines or content areas

7 We believe that all students can meet high performance standards if they are supported encouraged and have choice in their learning

8 We believe that every student has unique fits talents and interests and it is our job to cultivate them

9 We believe that excellence is achievable in acommunity of learners

Small School Goals and Outcomes 2003middot2010

GOALS School must emphasize two goals personalization-students must be known well and high expectations-- students must know that their teachers will hold them to high standards These goals must create equity by applying them to all students

Goal 1 Substantially increase students readiness for postsecondary education Goal 2 Improve teacher practice in every single class throughout the school Goal 3 Create five autonomous small schools with distinct identities

OUTCOMES o Teaching is rigorous and intellectually vibrant Student achievement is the top priority

o Essential skills are clearly identified supported and consistently taught

o Teachers have high expectations of all students and the skills necessary to support these high expectations

o Advisories and classes support student and adult connections

o Diversity is valued and encouraged Students parents and our community share their experiences in asafe environment

o Student learning and needs drive all instructional and organizational decisions

NEWBERG SCHOOL DISTRICT 29J AGENDA shy November 8 2010

Item Community Growth and Enrollment Information XXXX

Originator Claudia Stewart Coordinator of Communications and Community Relations

Presenter Claudia Stewart

Topic Summary Claudia will update the Board about community growth and enrollment

Information

NEWBERG SCHOOL DISTRICT 29J AGENDA shy November 8 2010

Item

Originator

Presenter

Resolution 2011-03 Appropriation Revision

Nathan Roedel Director of Finance and Operations

Nathan Roedel Director of Finance and Operations

Action XXXX

Topic Summary Appropriation Revision for Fiscal Year 2008-09

Background Information

The Board of Directors adopted the budget for Fiscal Year 2010-11 at the June 28 2010 School Board Meeting

An appropriation revision increasing the Fiduciary Early Retirement Fund in the amount of $10000 is necessary

Original Budget Appropriation $179165

Revised Budget Appropriation $189165

Superintendents Recommendation Move that the Newberg School District Board of Directors approve Resolution 2011 03 to revise appropriations in the Early Retirement Fund for 2010-11 fiscal year by title only

Newberg School District Resolution 2011middot03

Making Appropriations

BE IT RESOLVED that the appropriation amounts for the fiscal year beginning July 1 2010 and for the purposes shown below are hereby revised

Fiduciary Fund

Early Retirement +10000

The above resolution statement was approved and declared adopted on this 8th day of November 2010

Dr Paula A Radich Clerk Melinda Van Bossuyt Chair

NEWBERG SCHOOL DISTRICT 29J AGENDA shy November 8 2010

Item

Originator

Presenter

Cancel November 22 2010 Board Meeting

Toni Wyss Board Secretary

Dr Paula A Radich Superintendent

Action XXXX

Topic Summary Cancel the November 222010 Board Meeting

Superintendents Recommendation Move that the Newberg School District Board of Directors cancel the November 222010 Board Meeting

NEWBERG SCHOOL DISTRICT 29J AGENDA shy November 082010

Item

Originator

Presenter

Request for Proposals for Architectural and Engineering Services

Nathan Roedel Director of Finance and Operations

Nathan Rodel Director of Finance and Operations

Action XXXX

Topic Summary Following the recommendations of the Districts Facilities Task Force the Board will seek proposals regarding acost analysis of those recommendations

Background Information In the fall of 2010 a citizen Facilities Task Force examined current and projected enrollment and facility capacity and made recommendations for future needs The task force reported that the Newberg Public Schools required additional space for future growth The report also stated that schools were in need of repair including roofs heating and ventilating systems The goals are as follows

o Accommodate enrollment growth-now and in the future o Maintain the communitys investment in schools through major maintenance o Increase safety and security at school sites o Purchase property for future schools at todays market rates

Since the completion of projects for the 2002 bond measure the district has maintained its facilities with a minimal expenditure of funds The 1993 bond issue retires in 2011 thereby providing the district a window to determine whether to consider afuture bond measure

For the Board of Directors to adequately plan for future facility needs an updated analysis of enrollment trends educational athletic and activity programs needs and recommendations concerning facility and maintenance costs is required

Superintendents Recommendation Move that the Newberg School District Board of Directors approve the Request for Proposals for Architectural and Engineering Services as presented

Newberg School District 29J Request For Proposals

Architectural and Engineering Services

1 Introduction Newberg School District (hereafter referred to as the District) seeks architectural and engineering proposals regarding the design and construction addition and renovation of the Districts 12 physical facilities The District intends to execute a written agreement with an architectural firm to provide preliminary architectural and engineering cost estimates for a potential construction bond

The Districfs selection process shall consist of the Districts review and analysis of the proposers response to this request for proposal

2 Scope of Services Provide preliminary architectural and engineering estimates for the following projects as recommended by the Districts Facilities Task Force

New Middle Alternative Welcome Center School 1 Build new school that incorporates Transitions and CYFS programs

Include new kitchen and one or more cafeterias Remove modulars at MV ampCV DistrictmiddotWide

2 Resurface parking areas as needed (Pave service road behind NHS) 3 Repair sidewalks as needed 4 Upgrade Phone System 5 Lock Down System (school accessibility) 6 Replace carpets with hard flooring (CVMS DD AC NHS Caftall Center) 7 Security System ampCamera Evaluation (JA MVMS NHS) 8 Replace GCMs with UNCs 9 Replace Gym Lighting - T-5s - (Senate Bill 1149)

111 Install a refrigeration monitoring system

Administrative Servicesmiddot District Office 10 Modify Server Room - fire protection system 11 Additional Parking

Replace Existing Furnaces as Required 108 Build a new server room

pl

Antonia Crater Elementary School

12 New intercom system 13 Add storage - outside behind Gym

Dundee Elementary School 14 Combine two services and replace old panel equipment and wiring 15 New roof on 5th street classrooms 16 Modify and relocate health room 17 Replace gym air handler 18 Replace single pane windows where they occur

Edwards Elementary School 19 New intercom 20 Add parking lot lighting by crosswalk 21 Add speed bumps to parking in front 22 Improve conference room ventilation 23 New Roof 24 Modify built in gutter system 25 Replace Generator 26 Provide additional computer lab (expand into library space) 27 Replace Existing Fiber Ductwork as required

Ewing Young Elementary School 29 Old wiring (asbestos) and distribution panels

Joan Austin Elementary School 30 Fix Cafeteria floor covering and patch new floor 31 Replace fixed window between office and health room with slider

Mabel Rush Elementary School 32 Replace old AO Smith Boiler with new Aerco boiler and integrate into BMS control panel 33 Acoustic tiles in halls (Dual purpose with tack boards) 34 Tack boards in halls (Dual purpose with acoustic tiles in halls) 35 Add electrical outlets 36 Add back-up Generator

108 Design a new serving line for the cafeteria 109 Develop a larger Storage area for the cafeteria

Mountain View Middle School 37 Redesign bus drop off 38 Redesign student drop off and pick up 39 Redesign parking for staff 41 Adjustable shelving and ladder access for PE storage 42 Replace all windows with broken seals

p2

43 44 45 46 47 48 49 50 54 55 56 57 58 59 60

Newberg High School 61 62 63 64 65 66 67 68 69

103 104 105 106 107

Grout and seal kitchen and restroom floors Basketball court drainage (resurface) New Addressable Fire Alarm system Lockers replaced with half size lockers Additional gym or multipurpose room for PE Improved (enlarged) counseling space Increase size of conference room Add office space for speech therapist psychologist behavior amp autism specialists and testing Sound proofing at principals offices Motion detectors (lighting) Add preheat coil to AHU 1 Replace defective VAVcontrollers Replace boiler Add separate hot water source for kitchen Install ducted returns from classroom pods

Modify Server Room fire protection system Upgrade HVAC system for gym Re-design gas shut-off valves in science rooms Modify internal zone return ducting in buildings A B C D E Fand G Redesign old woodshop area for classrooms Move Book Room Replace original hot water heating system in Gym with two high efficiency heaters Provide office space for Blue School that is not separated from the school Add improved entry to NHS (monument lighting landscaping etc) Expand the Great Expectations area-possibly moving a wall into J107 Expand and complete the pantry and expansion of culinary arts area to include acafe Redesign remainder of welding area to support the long-term growth of PCCCommunity classes Redesign Wurrain Theater to include another music classroomrecording studio Convert the former woodshop into a technology center

NHS Athletics Stadium Complex Track

70 New sub-grade improvements and surface for Track 71 Timing Equipment 72 Two Long Jump Pits and add high jump mats by scoreboard

Football Field 73 Artificial Turf

Grandstand 75 Concessions 76 Locker Rooms and Restrooms 77 Storage 78 New Visitor Bleacher

Tennis Courts

p3

(J ltnltgt U I

79 Two additional courts plus electrical circuits 80 Additional Electrical Circuits

Baseball 81 Finish Lights 82 Batting Cage 83 Replace bleachers varsity and JV fields 84 Press Box ampConcessions 85 JV Scoreboard (move to different location or new one)

Softball 86 Netting to protect spectators 87 Batting Cage

Wrestling 88 Replace carpet in Caffall Center with Mondo 89 Industrial washerdryer 90 Lockers in weight room 91 Replace closed off restroom 92 Team Room

McGrath Gym 93 Replace heaters 94 Renovate locker storage and team rooms 95 Move east side curtain to west side 96 Add athletic training room large enough for two tubs and office

Alternative High School Construct a replacement facility for the current Alternative High School building

Physical Plant 97 Install fire sprinkler system 98 Roof exhaust (Grounds Dept) 99 New gutters on storage building

100 New lighting in storage building 101 Insulate warehouses 102 New insulated doors and openers north building 110 Develop warehouse space for freezer

3 Selection Schedule bull Issue Request for Proposal November 9 2010 bull Project OrientationSite Visits (if necessary) TBD bull Receive Response to Request for Proposal 200 pm November 18 2010 bull Conduct Interviews Contact References (if applicable) TBD

The School District reserves the right to terminate suspend or modify the proposed school project at any time prior to executing the OwnerArchitect Form of Agreement In the event of such termination suspension or modification the School District shall have no obligation or liability to any firms preparing or submitting proposals for this RFP

p4

4 Target Dates The following dates are provided for planning purposes only

November 2011-Execute AE Agreement December 2011January 2012- BeginComplete preliminary design and build cost analysis

5 Instructions For Preparing Proposal Proposals shall be submitted in ten (10) copies to

Nathan Roedel Director of Finance and Operations Newberg School District 29J 714 E 6th Street Newberg OR 97132

In order to be considered proposals must be received by the School District no later than 200 pm November 18 2010

Proposals shall contain the information listed below and shall be tabbed as follows

Section 1 Organization Staffing and Qualifications 1) Provide a team organization chart depicting team members Include names titles and specific

responsibilities of team members

a) Through narrative discussion show reason why this firm believes it is especially qualified to undertake this project Discuss any unique qualifications that this firm possesses which would be of a benefit to the School District in the execution of this project

Section 2 Understanding of the Construction Program The Architect shall in a clear concise manner state hisher understanding of the project and program and the role of the Architect in the Pre-Desjgn Phase

The Architect shall provide information regarding their knowledge of the school districts facilities

Section 3 Other Information 1) The Architect shall indicate whether as a single entity or as a member of ajoint venture the firm has been the

subject of any litigation through the discharge of its professional services If so provide a detailed description of the litjgants the subject matter and the disposition of the arbitration or lawsuit

2) The Architect shall provide three (3) or more references of projects within similar industry performed in the previous five (5) years to be contact by the School District

Section 4 Fee Proposal 1) The fee proposal shall include all compensation and other payments due the Architect (eg manpower

overhead profit direct costs etc) in the performance of the scope of this RFP

2) The fee proposal for the project shall include costs associated with the Pre-Design Phase

3) For the pre-design phase show a) The proposed staff man hours anticipated for each discipline and individual total man hours and

estimated total labor and indirect costs

Proposal Evaluation Proposals received will be evaluated on the following criteria

a) Completeness of the submission (PassFail) b) Outcome of Reference Calling (20)

p5

V)i7I I

c) Vendors described knowledge of schools and school district construction (20) d) Vendors described knowledge of Newberg Public Schools buildings and Infrastructure (60)

For a Vendor to receive the full percentage available for each criterion listed district administration (at least six (6) administrators) will rank responses in each area on a scale of 1 (least meets) to 10 (absolutely meets) in regards to the perceived validity of statements contained in the RFP as they relate to the above concepts

p6

~ 12

NEWBERG SCHOOL DISTRICT 29J AGENDA - November 82010

Item Items for Future Agendas Information XXXX

Presenter Board Chair

Topic Summary Attached is the calendar for future Board agenda items

December 13 20tO No Second Meetin

bull Superintendent Evaluation Timeline bull Preliminary 2011middot12 School Calendar bull Special Programs Update bull Budget Calendar and Process 2011middot12 bull Budget Status Report bull Monthly Financial Report - Consent Agenda bull Visioning bull OETC Copier Contract bull Audit Report for 2009-10 with Auditors

Executive Session

Janua 24 2011Janua 102011

bull Proclamation Board Appreciation Month bull New Course Proposals bull Policies

Executive Session

bull Appropriation Transfer Resolution

Executive Session

bull Board Appreciation bull Student Recognition bull Quarterly Financial Report bull Accept Audit for 2009-10 bull Essential Skills bull Division 22 Standards

Executive Session

February 28 2011

630 Executive Session - Exempt Records

bull Student Recognition bull Monthly Financial Report - Consent Agenda

bull Licensed Teacher Contract Renewal bull Temporary Teacher Contracts bull Administrator Contract Renewal bull Superintendent Evaluation bull Superintendent Contract Renewal bull Proclamation-Classified Employee Appreciation Week

(March 7-10) Executive Session

March 28 2011 March 142011

bull Monthly Financial Report Consent Agendabull

Executive Session Executive Session

April 112011

Executive Session

May 092011

bull Establish Meal Prices 2011-12

bull Establish District Fees 2011-12

bull Establish Board Calendar 2011-12 bull WESD Board ElectIon

April 25 2011

bull Prociamation-Teacher Appreciation Week bull Quarterly Financial Report bull Rights and Responsibilities Handbook

Executive Session

May 23 2011

bull Monthly Financial Report - Consent Agenda bull District Fees bull Final 2011-12 School Calendar

Appoint Student Representatives to the Board bull Appropriation Transfer - Resolution

Executive SessionExecutive Session

June 27 2011June 13 2011

bull Resolution 2011- Adopting the Budget Making Appropriations and Imposing and Categorizing Taxes

bull Establish Substitute Teacher Pay Rate 2011-12 bull

Executive Session

bull Monthly Financial Report shybull bull Appropriation Transfer

Executive Session

Consent Agenda

  • Agenda
  • Oath of Office
  • MVMS Student Presentation
  • Consent Agenda
  • Minutes
  • Donation
  • Small Schools Update
  • Community Growth and Enrollment
  • Resolution 2011-03 Appropriation Revision
  • Cancel November 22 2010 Board Meeting
  • RFP Architectural and Engineering Services
  • Future Agendas
Page 12: NEWBERG SCHOOL DISTRICT 29J BOARD OF DIRECTORS … · Topic Summary: Deona Twenge was appointed Board Representative to Zone 1 at the October 25, 2010 Special Board Meeting to fulfill

NEWBERG SCHOOL DISTRICT 29J AGENDA shy November 8 2010

Item

Originator

Donation Plants from Aspen Creek Landscaping

Nathan Roedel Director of Finance and Operations

ConsentAgendaXXXX

Topic Summary Accept plant donation from Aspen Creek Landscaping

Background Information

Aspen Creek Landscaping donated miscellaneous plants to the Newberg High School Greenhouse

Consent Agenda

NEWBERG SCHOOL DISTRICT 29J AGENDA - November 8 2010

Item Small Schools Update Information XXXX

Originator Doug Geygan Smaller Leaming Communities Project Director

Presenter Small School Principals Carol Campbell Filip Hristic Dan Malone and Karen Pugsley and SLC Project Director Doug Geygan

Background Information

Newberg High School Small Principals and the Smaller Learning Communities Project Director will review the progress of Small Schools at Newberg High School Principals will share OAKS College Clearinghouse and student climate survey data

Information

900 800 700 600 500 400 300 200 100 00

---- shy

Data Source ODE State Report Card ~ Includes ONLY sophomores who are counted at the buifding lewl spending at least 40 or their day in regular education This typically represents 97-98 of the class

Year to Year Peliormance - OAKS Scores Math

0 NHS vs State (l) 800i 715 ro 700 S 600 l-oc (II 500(11-0-o(l)l (II 400 CJ() gtlt 300Ow (l) 200 Cl J9 100 c (II 001 (l) 0shy

Dala Source

L

580

2005-2008

NHS I State

2006-2007 i 2007-2008

Srlll

I NHS

2008

State

-2009

)i

NHS State

I 2009-2010

YeHS ODE Slate Report Cam - Includes ONLY sophomores who are counted at the building lepoundl spending at least 40 of their day in regular education This typically

represents 97middot98 of the class bull Change in achicleuroment le-el standards

----_ ---shy

0 (l) 700i ro 600S l-o 500 c (II (l)-o-0 (l) 400 l (l) CJ 300() gtlt Ow 200 Cl 100J9 c (l) 001 (l) 0shy

Year to Year Peliormance - OAKS Scores Reading NSH vs State

~ 806

Year to Year Peliormance - OAKS Scores Writing NHS vs State

Data Souroe ODE State Report Card ~ Includes ONLY sophomores who are counted at the building lepoundl spertding at least 400 of their day in regufar education ThIs typically represents 97middot98 of (he class

bull S1ate PercenuaQeuros for these years not shown as lhev included CondiUonafly Met NHS data has Conditionally Met filtered out So percentaQeuros are compafiable ---------shy

0

Jl t (I)

C J t)

450 shy

400

350

300

250

200

150

100

50

00

of Students that Met or Exceeded in Reading Subgroup Sped

424

-shy ---shy --------shy

10-11 S t 11=]i)I Y ( lr-

Data Source ODE State Report Card - Includes ONLY sophomores who are counted at the building level spending at least 40 of their day in regular education This typically represents 97-98 of the class

i

04-05 05-06 06-07 07-08 08-09 09-10

Change in achievement level standards

of Students that Met or Exceeded in Math Subgroup SPed

400

350

Jl 300 I (I) 250

C J 200 t) 0 150

100

50

00

02-03 03-04 04-05 05-06 06-07 07-08 08-09 09-10 10-11

Data Source ODE State Report Card - Includes ONLY sophomores who are counted at the building level spending at least 40 of their day in regular education This typically represents 97-98 of the class

__ ___ ________GIltinpe in actl1~vementl~vellgttngarcls

--- --------------

of Students that Met or Exceeded in Writing Subgroup Sped

25 23 22

04-05 05-06 06-07 07-08 08-09 09-10 10-11

Sill i 1 Yell-S

Data Source ODE State Report Card - Includes ONLY sophomores who are counted at the building level spending at least 40 of their day in regular education This typically represents 97-98 of the class

of Students that Met or Exceeded in Reading Subgroup LEP

Jl I Cl C s

II) 0 ~ co

20

15

10

5

0

Jl I Cl

C s II) 0 ~

450

400

350 300 250

200

150

100

50

00 -~ -- shy I

04-05 05-06 06-07 07-08 08-09 09-10 10-11 r I] II 1 Y( 11

Data Source ODE State Report Card Includes ONLY sophomores who are counted at the building level spending alleasl40 of their day in regular education This typically represents 97-98 of the class

____C=ha=nge in achievement

of Students that Met or Exceeded in Math Subgroup LEP

500 458

02-03 03-04 04-05 05-06 06-07 07-08 08-09 09-10 10-11

Jl I Cl

C a II) 0 ~ 0

450 400

350 300

250 200

150 100

50 00

r 1 1 Ii j i Yi ~ 11 bull

Data Source DDE State Report Card Includes ONLY sophomores who are counted at the building level spending at least 40 of their day in regular education This typically represents 97-98 of the class

Ghanqein achi~ement III ~~I1(tar9s

of Students that Met or Exceeded in Writing Subgroup LEP

2425

20 l Q) 15C l

tJ) 10

0

0e 5

0

05-06 06-07 07-08 08-09 09-10 10-1104-05

I ) 1 middot1 I

Data Source ODE State Report Card - Includes ONLY sophomores who are counted at the building level spending at least 40 of their day in regular education This typically represents 97-98 of the

Data Source ODE State Report Card - Includes ONLY sophomores who are counted at the building level spending at least 40 of their day in regular education This typically represents 97-98 of the class

Change in achievement level standards

600

500 $ c 400 ()

C I 300

(J) - 0 200 ~ 100

00

of Students that Met or Exceeded in Reading Subgroup Hispanic

553

04-05 05-06 06-07 07 -08 08-09 09-10 10-11 ) II II i )1 Yl 11

of Students that Met or Exceeded in Math Subgroup Hispanic

700

ll c (i)

C s-en 0 ~ 0

500

400

300

200

100

00

02-03 03-04 04-05 05-06 06-07 07-08 08-09 09-10 10-11Sln111 I Y( 11

Data Source ODE State Report Card Includes ONLY sophomores who are counted at the building leel spending at least 40 of their day in regular education This typically represents 97-98 ofthe class

Change in achieement leel standards

Jl c Ql

C l

(J) 0

~

35

30

25

of Students that Met or Exceeded in Writing Subgroup Hispanic

20

10

5

0

04-05 05-06 06-07 07-08 08-09 09-10 10-11

Data Source ODE State Report Card - Includes ONLY sophomores who are counted at the building leeuro1 spending at least 40 of their day in regular education This typically represents 97-98 of the class

--

Percent of Students Enrolled in College the Fall Immediately Following Graduation From High School

100~1

90

80 I)

~ 70tIS J 0

60~ 537 50 S~ 4~ 4r 4 4~0 n

C OJ 40 Y lI-OJ

Q 30

20

10

0 2004 200S 2006 2007 2008 2009

Class

f+ All I~~~ti~~- middot-AVG--48~

J

9gt -I

Percent of Students EnroUed inColIege the FaU Immediately FoUowing Graduation From High Schoo~ by Institrutional Type

100

90

80 111 cu IU 70 s

C ns 60 Ishy

~ 51 53 0

so bull 48 bull

4i 47 bull ~

43 t cu v ~

ltIi D

40

30

37 --shy

35 35 38 ___ 31 _-----------_ 32 _---e----shy ------shy

20 16 14 14 _ _ - M - - ~ - bull __AI _ _ _ 12 11 M _ 15 --- ----- _- shy

10

o _-_- --200-4- ~----------~--~ --- ---~~~ -----~-~ --- -~ - ------ ~----- --- __---- 2005 2006 2007 2008 2009

Class

All Institutions Public Institutions Private Institutions AVe = 48

-~ 51- -C

Percent of Students Enrolled in College at Any Time During the First Year After High School

100

90

111 OJ fU = 0 ra 0shy~ Ilshy0 s lt11 V 0shy

ff

80

70

60

50

40

30

54 54bullbull 56 52bull

6

~ 51

20

10

o _ 2004 2005 2006 2007 2008 2009

Class

[+ All Instit~tions nAVG = 55I Q

~

Percent of Students Enrolled in College at Any Time During the First Two Years After High School

1

100 ~

90 j 80

I ell ltII 70tlSs

C tlS 60

0

-

SOl C ltII 40 i ~ ltII

Q 30 1 20j 10 ~

I

oj

61 61 60 63 ---S~ 5 bull

2004 2005 2006 2007 2008 2009

Class

(+Alll~l~ns AVc~601

o-~

bull bull bull

Percent of Students Enrolled in College the First Year After High School Who Returned for a

100

90en -cshy 800 shyc ClJ 70I (U

0 11 60 c (II 50a J Vl 40 shy0

30c ClJ u shyltII 20

Q

10

0

Second Year (Freshman to Sophomore Retention)

89

~9 82 85bull 82

-

2004 2005 2006 2007 2008

Class

freshman to Sophomore Retention AVe == 83

--~ --shyJ

Most Common Institutions of Initial Enrollment for All Classes - by Number of Students

1 PORTLAND COMMUNITY COLLEGE 2 OREGON STATE UNIVERSITY 3 CHEMEKETA COMMUNITY COLLEGE 4 GEORGE FOX UNIVERSITY S UNIVERSITY OF OREGON) MAIN CAMPUS 6 WESTERN OREGON UNIV ERSITY 7 PORTLAND STATE UNIVERSITY 8 CLACKAMAS COMMUNITY COLLEGE 9 LINFIELD COLLEGE 10 UNIVERSITY OF PORTLAND 11 PACIFIC UNIVERSITY 12 CENTRAL OREGON COMMUNITY COLLEGE 13 LINN-BENTON COMMUNITY COLLEGE 14 OREGON INSTITUTE OF TECHNOLOGY 15 SEATTLE UNIVERSITY 16 SOUTHERN OREGON UNIVERSITY 17 MT HOOD COMMUNITY COLLEGE 18 LANE COMMUNITY COLLEGE 19 WlLLAMETTE UNIVERSITY 20 AZUSA PACIFIC UNIVERSITY 21 BRIGHAM YOUNC UNIVERSITY 22 SEATTLE PACIFIC UNIVERSITY 23 THE EVERGREEN STATE COLLECE 24 BRIGHAM YOUNG UNIVERSITY - IDAHO FALLWINTER 25 BRIGHAM YOUNG UNIVERSITY -IDAHO AIINTERSPRING

2 9gt ~

131 d4

Newberg High School Student Survey 2004-2010 July 2010

6 Students are given the grades ABCD and F to show how well theyre doing in school Suppose your school was graded in the same way All things considered what grade would you give your small school ABCD or F

A 158

B 321

C 155

D 40

F 34

cant sayno opinion 60

Total 768

7 The majority of my high school courses will have value to me after graduation from Newberg High School

Agree 403

Disagree 149

Not sure 215

Total 767

8 It is easy to be involved in student activities athletics or leadership at Newberg High School

Agree 491

Disagree 130

Not Sure 144

Total 765

9 Students in my small school have school spirit

Agree 334

Disagree 239

Not sure 191

Total 764

10 Teachers and staff in my small school have school spirit

Agree 465

Disagree 133

Not sure 166

Total 764

11 Compared to last year there is more school spirit

Agree 235

Disagree 191

Not sure 338

Total 764

2004-2010

2010

21

42

20

5

4

8

100

2010

53

19

28

100

2010

64

17

19

100

2010

44

31

25

100

2010

61

17

22

100

2010

31

25

44

100

2009

23

39

20

6

6

6

100

2009

53

22

25

100

2009

62

18

20

100

2009

35

41

24

100

2009

62

18

20

100

2009

29

27

43

100

2008 2006 2004

16 5 8

34 34 37

25 40 34

10 14 10

7 3 6

8 3 6

100

2008 2006 2004

48 55 59

25 16 16

27 29 25

100

2008 2006 2004

56 53 60

27 20 19

17 26 21

100

2008 2006 2004

29 29 32

48 53 37

23 19 31

100

2008 2006 2004

54 39 49

26 28 20

20 33 31

100

2008 2006 2004

20

39

41

100

Climate Survey Report Newberg High School NHS Page 1

1 Jy

121 enjoy coming to school

Agree

Disagree

Not sure

Most of the time

Some of the time

Rarelynever

no opinion

367

237

162

766

2010

48

31

21

100

2009

45

37

18

2008

39

38

24

2006

24

53

21

2

2004

34

46

19

1

13 The adults at this school listen to you

Agree

Disagree

Not sure

406

210

150

2010

53

27

20

2009

55

25

20

2008

42

36

22

2006 2004

Total 766 100 100 100

14 Changes at school are clearly communicated to me

Agree

Disagree

Not sure

Total

195

361

208

764

2010

26

47

27

100

2009

32

47

21

100

2008

17

64

18

100

2006 2004

15 I have an opportunity to be involved In the development of Small Schools Agree 243

Di~agree 293

Not sure 227

Total 763

2010

32

38

30

100

2009

40

36

24

100

2008

28

51

21

100

2006 2004

16 Overall student discipline and behavior is not a problem at Newberg High School

Agree 213

Disagree 351

Not sure 202

Total 766

2010

28

46

26

100

2009

30

39

31

100

2008

23

53

24

100

2006

26

50

24

2004

40

33

27

18 When students have an emergency at school someone is there to help 2010 2009 2008 2006 2004

Agree 546 72 70 62 48 54

Not sure 149 20 19 25 41 34

Total 755 100 100 100

2004-2010 Climate Survey Report Newberg High School NHS Page 2

19 Campus supervision is adequate before and after school during lunch and between classes

gree 440

Disagree 172

Not sure 140

Total 752

2010

59 23

19

100 ~

2009

58

24

18

100

2008

55

26

19

100

2006

49

28

23

2004

58

18

24

20 Compared to last year student behavior on the school bus is better this year Agree 164

Disagree 133

Not sure 451

Total 748

2010

22

18

60

100

2009

23

18

58

100

2008

15

21

65

100

2006 2004

21 My teachers are concerned about me

Agree

Disagree

Not sure

Total

353

203

197

753

2010

47

27

26

100

2009

54

21

25

100

2008

42

30

29

100

2006

45

17

37

2004

40

19

41

22 Strangers do not come and go on the NHS campus easily

Agree 359

Disagree 179

Not sure 214

Total 752

2010

48

24

28

100

2009

39

29

32

100

2008

38

29

33

100

2006

34

25

42

2004

36

24

40

23 School rules and student rights and responsibilities are clear and students know what they are Agree 412

Disagree 190

Not sure 145

Total 747

2010

55

25

19

100

2009

57

23

20

100

2008

48

34

18

100

2006

44

29

27

2004

54

16

30

24 People trust and respect each other in my small school

Agree Disagree Not sure

Total

291 269 189

749

2010

39 36 25

100

2009

37 40 22

100

2008

29 49 22

100

2006

11 61 28

2004

19 49 33

25 Students in different ethnic groups in my small school are respected

Agree 385

Disagree 167

Not sure 202

Total 754

2010

51

22

27

100

2009

47

25

28 100

2008

39

34

27

100

2006

18

57

25

2004

22

44

34

2004-2010 Climate Survey Report Newberg High School NHS Page 3

lkaLj 26 Teachers in my small school take action when they see rules being broken

2010 2009 2008 2006 2004

Agree Disagree

442 164

59 22010

61 middot21

56 24middot

48 2100

47 28

Not sure 146 19 18 20 31 25

Total 752 100 100 100

27 Coaches at Newberg High School take action when they see rules being broken

2010 2009 2008 2006 2004

Agree 396 53 56 52 44 44

Disa~~e 101 13 13 15 12 13

Not sure 254 34 31 33 44 44 Total 751 100 100 100

pound0 ItcUCI3 I Illy ~lildl1 toIUUI tUW YlIIICII

students in their class are under the influence of 2010 2009 2008 2006 2004 __ ___ 1__ _1

Agree 204 27 26 17 16 20

Disagree 314 42 39 48 47 40

Not sure 235 31 35 35 38 40

Total 753 100 100 100

L~ yUcn llt) elL cwnn~ nlWIl vvllUVI IJlUVV WIICII

students are under the Influence of drugs or 2010 2009 2008 2006 2004 __ _1

Agree 258 34 35 29 28 29

Disagree 174 23 24 28 20 20

Not sure 322 43 42 43 52 51

Total 754 100 100 100

30 When students are disciplined for breaking rules they are treated equally regardless of

2010 2009 2008 2006 2004

Agree 418 56 54 46 45 47

Disagree 164 22 23 31 25 19

Not sure 167 22 23 22 30 35

Total 749 100 100 100

v I llV1 ILUU1ILgt tJClItIIt-ClLIII1j III Cl LIYun~ VI

athletics are disciplined for breaking rules they 2010 2009 2008 2006 2004 ___ amp___ _ _ bullbull _ 1bullbull

Agree 375 50 49 44 35 37

Disagree 155 21 22 28 20 27

Not sure 217 29 29 28 42 38

Total 747 100 100 100

32 When athletes are disciplined for breaking the rules they are held accountable

2010 2009 2008 2006 2004

Agree 377 50 54 52 49 42

Disagree 134 18 15 18 11 18

Not sure 242 32 30 30 39 40

Total 753 100 100 100

2004-2010 Climate Survey Report Newberg High School NHS Page 4

33 I feel safe at Newberg High School 2010 2009 2008 2006 2004

Agree 499 66 62 55 55 58 Disagree 118 16 18 22 18 14degic Not sure 134 18 21 23 28 28 Total 751 100 100 100

In your opinion are the following issues a problem on the Newberg High School campus

34 Vandalism including graffiti 2010 2009 2008 2006 2004

No problem 197 27 27 21 16 32

Small problem 449 61 62 66 71 61

Serious roblem 90 12 11 13 13 7

Total 736 100 100 100

35 Gangs 2010 2009 2008 2006 2004

No problem 362 49 40 25 28 56

Small problem 326 44 46 56 58 36

Serious problem 48 7 13 19 14 9

Total 736 100 100 100

36 Alcohol use 2010 2009 2008 2006 2004

No problem 225 31 27 25 20 23

Small problem 347 47 46 40 44 48

Serious problem 163 22 26 35 36 29

Total 735 100 100 100

37 If alcohol use is a problem at school where does it happen

2010 2009 2008 2006 2004

hallways 112 20 25 26 17 17

commonscafeteria 130 23 25 28 18 17

parking Iot 297 52 54 58 57 47

classroom 73 13 18 20 12 14

locker areas in hallways 98 17 22 23

PE locker area 88 15 21 23

athletic fields 150 26

gyms 70 12

restrooms 270 48 46 54 51 36

bus stop 136 24 32 31 23 18

on the bus 132 23 29 30 23 21

walkipllI to or from school 290 51 52 53 48 41

athletic sports practices 13 17 9 11

sports events 30 38 43 39

school-sponsored activities or trips 24 26

Other Please Specify 202 36 30 41 43 42

2004-2010 Climate Survey Report Newberg High School NHS Page 5

I if ~y

38 If alcohol use at school is a problem when does it happen

2010 2009 2008 2006 2004

before school 349 60

during advisory 125 22

between classes 165 28

during lunch 250 43

after school 404 70

at sporting events 175 30

at school-sponsored activities or trips 127 22

Other please specify 113 19

39 Tobacco use 2010 2009 2008 2006 2004

No problem 256 35 28 30 19 26

Small problem 325 45 52 46 49 48

Serious problem 145 20 19 25 32 26

Total 726 100 100 100

40 If tobacco use is a problem at school where does it happen

2010 2009 2008 2006 2004

hallways 57 11 21 19 12 9

commonscafeteria 51 10 15 18 7 8

parking lot 272 54 58 56 60 50

classroom 46 9 14 15 8 6

locker areas in hallwyas 54 11 14 17

PE locker area 57 11 16 21

athletic fields 145 29

gyms 54 11

bus stop 189 37 37 38 41 27

on the bus 164 32 20 21 11 12

walking to or from school 70 14 55 55 64 60

athletic sports practices 279 55 10 19 12 8

sports events 23 34 34 28

school-sponsored activities or trips 16 24

Other Please Specify 138 27 30 34 37 31

41 If tobacco use is a problem at school when does it happen 2010 2009 2008 2006 2004

before school 321 62

during advisory 147 29

between classes 164 32

during lunch 259 50

after school 360 70

at sportinj events 142 28

at school~sponsored activities or trips 104 20

Other please specify 102 20

42 Drug use 2010 2009 2008 2006 2004

No problem 154 21 23 18 10 19

Small problem 304 42 44 38 33 39

Serious problem 260 36 33 43 57 42

Total 718 100 100 100

2004-2010 Climate Survey Report Newberg High School NHS Page 6

~ t~l

43 If drug use is a problem at school where does it happen

2010 2009 2008 2006 2004

hallways 109 19 26 32 24 16

commonscafeteria 96 17 25 27 18 16

parking Iot 293 52 55 55 61 49

classroom 83 15 18 22 13 11

Iocker areas in hallway 94 17 26 27

PE lockers 98 18 18 26

athletic fields 181 32

gyms 85 15

restrooms 288 52 47 56 64 47

bus stop 173 31 32 39 41 30

on the bus 130 23 25 28 29 26

walking to or from school 299 53 52 55 61 56

athletic sports practices 16 22 13 14

sports events 28 36 44 38

school-sponsored activities or trips 24 28

Other Please Specify 150 27 26 34 34 34

44 If drug use is a problem at school when does it happen

2010 2009 2008 2006 2004

before school 397 70 middotmiddotVmiddot

during advisory 196 35

between classes 214 38

during lunch 292 52

after school 370 65

at sporting events 158 28

at school-sponsored activities or trips 117 21

Otherplease specify 97 17

45 Drug selling 2010 2009 2008 2006 2004

No problem 313 44 39 34 20 35

Small problem 290 41 39 42 42 42

Serious problem 108 15 22 25 38 23

Total 711 100 100 100

46 If drug selling is a problem at school where does it happen 2010 2009 2008 2006 2004

hallways 166 39 46 49 50 40

commonscafeteria 125 29 37 42 43 33

parking Iot 231 54 53 61 64 54

classroom 92 22 25 30 27 25

locker areas in hallways 124 29 33 40

PE lockers 110 26 27 35

athletic fields 122 29

gyms 105 25

restrooms 193 45 48 52 57 43

bus stoP 148 35 37 42 42 34

on the bus 139 33 36 42 40 35

walking to or from school 201 47 46 54 57 47

athletic sports practices 17 24 18 18

sports events 26 37 40 36

school-sponsored activities or trips 20 27

Other Please Specify 128 30 23 26 26 29

2004-2010 Climate Survey Report Newberg High School NHS Page 7

47 If drug selling is a problem at school when does it happen

before school

during advisory

between classes

during lunch

after school

at sporting events

263

138

180

197

280

132

2010

61

32

42

46

65

31

2009 2008 2006 2004

at school-sponsored activities or trips 116 27

Other please specify 117 27

48 Sexual harassment

No problem

Small problem

Serious problem

Total

317

323

88

728

2010

44

44

12

100

2009

40

45

15

100

2008

36

52

12

100

2006

34

52

13

2004

41

42

14

49 Racial harassment

No problem

Small problem

Serious problem

Total

252

367

112

731

2010

34

50

15

100

2009

32

52

16

100

2008

24

52

25

100

2006

22

56

22

2004

33

47

20

50 Bullying

No problem

Small problem

Serious problem

Total

201

390

138

729

2010

28

53

19

100

2009

26

56

18

100

2008

21

59

20

100

2006

15

61

24

2004

24

57

19

51 Fighting

No probl~m

Small problem

Serious problem

Total

15

71

15

101

2010

15

70

15

100

2009

27

60

13

100

2008

19 ~

62

19

100

2006

12

61

27

2004

24

62

15

To the best of your knowledge have you used any of these substances in the last 30 days

alcohol

Yes

No

2010 2009 2008

19

81

2006

25

75

2004

20

80

Total 100

tobacco

Yes

No

Total

2010 2009 2008

12

88

100

2006

13

87

2004

14

86

2004-2010 Climate Survey Report Newberg High School NHS Page 8

marijuana 2010 2009 2008 2006 2004 Yes 10 14 14 No 90 86 86 Total 100

illicit drugs 2010 2009 2008 2006 2004 Yes 8 8 3 No 92 92 97 Total 100

Which of these things happened to you DURING THE SCHOOL DAY OR AT A SCHOOL ACTIVITY since the beginning of the school year

52 I had something stolen at school 2010 2009 2008 2006 2004

Yes 291 40 42 39 35 18

No 439 60 58 61 65 82

Total 730 100 100 100

53 I saw a student with a weapon at school 2010 2009 2008 2006 2004

Yes 231 32 34 33 26 15

No 502 68 66 67 74 85 Total 733 100 100 100

54 I was picked on at school because of my ethnicity 2010 2009 2008 2006 2004

Yes 111 15 19 16 12 8 No 621 85 81 84 88 92

Total 732 100 100 100

55 I saw students steal from the library a classroom or the cafeteria 2010 2009 2008 2006 2004

Yes 248 34 41 36 38 18

No 481 66 59 64 62 82

Total 729 100 100 100

56 I saw students destroy or mark-up school equipment or buildings 2010 2009 2008 2006 2004

Yes 294 40 44 48 45 21

No 433 60 56 52 55 79

Total 727 100 100 100

57 I saw students with tobacco on campus during the school day 2010 2009 2008 2006 2004

Yes 279 39 40 38 49 35

No 444 61 60 62 51 65

Total 723 100 100 100

58 I saw students using alcohol on campus during the school day 2010 2009 2008 2006 2004

Yes 206 28 34 28

No 519 72 69 72

Total 725 100 100 100

2004-2010 Climate Survey Report Newberg High School NHS Page 9

59 I saw students using drugs on campus during the school day 2010 2009 2008 2006 2004

Yes 215 30 32 30 No 513 70 68 70

Total 728 100 100 100

60 I saw students using drugs or alcohol at school-related activities after school

2010 2009 2008 2006 2004

Yes 226 31 35 30 34 18

No 500 69 65 70 65 82

Total 726 100 100 100

61 I saw students using drugs or alcohol at school-related athletic events after school

2010 2009 2008 2006 2004

Yes 198 28 31 27 37 27

No 520 72 69 73 63 73

Total 718 100 100 100

62 In your opinion what is the single most serious problem at Newberg High School

2010 2009 2008 2006 2004

theft 81 11 12 11 10 5

intimidation 40 6 8 5 4 6

sexual harassment 30 4 6 3 1 4

vandalism 61 9 2 4 4 3

defiance of authority 104 15 14 17 11 17

drug use 181 26 23 21 34 30

use of illegal performance enhancing drugs 12 2 2 1 2 1

gangs 12 2 4 4 3 1

tobacco use 28 4 4 2 2 2

racial harassment 28 4 6 6 4 4

drug sales 13 2 3 4 7 4

alcohol use 33 5 3 6 4 6

Other Please Specify 82 12 12 17 14 16

Total 705 100 100 100

63 If you believe drug use is a problem at NHS in your opinion what is the most widely-used drug at Newberg High School

2010 2009 2008 2006 2004

alcohol 191 32 33 36

marijuana 447 74 67 60

tobacco 151 25 31 23

inhalents 51 8 6 7

prescription drugs (oxycotin vicodin etc) 91 15 17 27

cocaine 62 10 9 7

amphetamines (including meth) 41 7 7 8

Other Please Specify 63 10 8 12

2004-2010 Climate Survey Report Newberg High School NHS Page 10

AVision for NHS 2003 Gates Grant Application

Our school vision of student learning is directly linked to core principles about teaching and learning

1 First we believe all students can learn regardless of their circumstances

2 Teachers and students alike have a desire to learn and both must be supported and encouraged to make connections in school

3 We believe in the concept of catalyst teaching and learning Teachers become catalysts for student learning by actively engaging students in the process of discovery showing students new ways of thinking and sparking new connections with both the material and targeted skills

4 We believe that students need to master essential skills as they expand their knowledge and experience

5 We believe that students learn better when their learning is personalized Students who make connections with significant adults in their lives are more successful as learners

6 We believe that students should have the opportunity to apply their knowledge in a meaningful way outside of the structures of traditional disciplines or content areas

7 We believe that all students can meet high performance standards if they are supported encouraged and have choice in their learning

8 We believe that every student has unique fits talents and interests and it is our job to cultivate them

9 We believe that excellence is achievable in acommunity of learners

Small School Goals and Outcomes 2003middot2010

GOALS School must emphasize two goals personalization-students must be known well and high expectations-- students must know that their teachers will hold them to high standards These goals must create equity by applying them to all students

Goal 1 Substantially increase students readiness for postsecondary education Goal 2 Improve teacher practice in every single class throughout the school Goal 3 Create five autonomous small schools with distinct identities

OUTCOMES o Teaching is rigorous and intellectually vibrant Student achievement is the top priority

o Essential skills are clearly identified supported and consistently taught

o Teachers have high expectations of all students and the skills necessary to support these high expectations

o Advisories and classes support student and adult connections

o Diversity is valued and encouraged Students parents and our community share their experiences in asafe environment

o Student learning and needs drive all instructional and organizational decisions

NEWBERG SCHOOL DISTRICT 29J AGENDA shy November 8 2010

Item Community Growth and Enrollment Information XXXX

Originator Claudia Stewart Coordinator of Communications and Community Relations

Presenter Claudia Stewart

Topic Summary Claudia will update the Board about community growth and enrollment

Information

NEWBERG SCHOOL DISTRICT 29J AGENDA shy November 8 2010

Item

Originator

Presenter

Resolution 2011-03 Appropriation Revision

Nathan Roedel Director of Finance and Operations

Nathan Roedel Director of Finance and Operations

Action XXXX

Topic Summary Appropriation Revision for Fiscal Year 2008-09

Background Information

The Board of Directors adopted the budget for Fiscal Year 2010-11 at the June 28 2010 School Board Meeting

An appropriation revision increasing the Fiduciary Early Retirement Fund in the amount of $10000 is necessary

Original Budget Appropriation $179165

Revised Budget Appropriation $189165

Superintendents Recommendation Move that the Newberg School District Board of Directors approve Resolution 2011 03 to revise appropriations in the Early Retirement Fund for 2010-11 fiscal year by title only

Newberg School District Resolution 2011middot03

Making Appropriations

BE IT RESOLVED that the appropriation amounts for the fiscal year beginning July 1 2010 and for the purposes shown below are hereby revised

Fiduciary Fund

Early Retirement +10000

The above resolution statement was approved and declared adopted on this 8th day of November 2010

Dr Paula A Radich Clerk Melinda Van Bossuyt Chair

NEWBERG SCHOOL DISTRICT 29J AGENDA shy November 8 2010

Item

Originator

Presenter

Cancel November 22 2010 Board Meeting

Toni Wyss Board Secretary

Dr Paula A Radich Superintendent

Action XXXX

Topic Summary Cancel the November 222010 Board Meeting

Superintendents Recommendation Move that the Newberg School District Board of Directors cancel the November 222010 Board Meeting

NEWBERG SCHOOL DISTRICT 29J AGENDA shy November 082010

Item

Originator

Presenter

Request for Proposals for Architectural and Engineering Services

Nathan Roedel Director of Finance and Operations

Nathan Rodel Director of Finance and Operations

Action XXXX

Topic Summary Following the recommendations of the Districts Facilities Task Force the Board will seek proposals regarding acost analysis of those recommendations

Background Information In the fall of 2010 a citizen Facilities Task Force examined current and projected enrollment and facility capacity and made recommendations for future needs The task force reported that the Newberg Public Schools required additional space for future growth The report also stated that schools were in need of repair including roofs heating and ventilating systems The goals are as follows

o Accommodate enrollment growth-now and in the future o Maintain the communitys investment in schools through major maintenance o Increase safety and security at school sites o Purchase property for future schools at todays market rates

Since the completion of projects for the 2002 bond measure the district has maintained its facilities with a minimal expenditure of funds The 1993 bond issue retires in 2011 thereby providing the district a window to determine whether to consider afuture bond measure

For the Board of Directors to adequately plan for future facility needs an updated analysis of enrollment trends educational athletic and activity programs needs and recommendations concerning facility and maintenance costs is required

Superintendents Recommendation Move that the Newberg School District Board of Directors approve the Request for Proposals for Architectural and Engineering Services as presented

Newberg School District 29J Request For Proposals

Architectural and Engineering Services

1 Introduction Newberg School District (hereafter referred to as the District) seeks architectural and engineering proposals regarding the design and construction addition and renovation of the Districts 12 physical facilities The District intends to execute a written agreement with an architectural firm to provide preliminary architectural and engineering cost estimates for a potential construction bond

The Districfs selection process shall consist of the Districts review and analysis of the proposers response to this request for proposal

2 Scope of Services Provide preliminary architectural and engineering estimates for the following projects as recommended by the Districts Facilities Task Force

New Middle Alternative Welcome Center School 1 Build new school that incorporates Transitions and CYFS programs

Include new kitchen and one or more cafeterias Remove modulars at MV ampCV DistrictmiddotWide

2 Resurface parking areas as needed (Pave service road behind NHS) 3 Repair sidewalks as needed 4 Upgrade Phone System 5 Lock Down System (school accessibility) 6 Replace carpets with hard flooring (CVMS DD AC NHS Caftall Center) 7 Security System ampCamera Evaluation (JA MVMS NHS) 8 Replace GCMs with UNCs 9 Replace Gym Lighting - T-5s - (Senate Bill 1149)

111 Install a refrigeration monitoring system

Administrative Servicesmiddot District Office 10 Modify Server Room - fire protection system 11 Additional Parking

Replace Existing Furnaces as Required 108 Build a new server room

pl

Antonia Crater Elementary School

12 New intercom system 13 Add storage - outside behind Gym

Dundee Elementary School 14 Combine two services and replace old panel equipment and wiring 15 New roof on 5th street classrooms 16 Modify and relocate health room 17 Replace gym air handler 18 Replace single pane windows where they occur

Edwards Elementary School 19 New intercom 20 Add parking lot lighting by crosswalk 21 Add speed bumps to parking in front 22 Improve conference room ventilation 23 New Roof 24 Modify built in gutter system 25 Replace Generator 26 Provide additional computer lab (expand into library space) 27 Replace Existing Fiber Ductwork as required

Ewing Young Elementary School 29 Old wiring (asbestos) and distribution panels

Joan Austin Elementary School 30 Fix Cafeteria floor covering and patch new floor 31 Replace fixed window between office and health room with slider

Mabel Rush Elementary School 32 Replace old AO Smith Boiler with new Aerco boiler and integrate into BMS control panel 33 Acoustic tiles in halls (Dual purpose with tack boards) 34 Tack boards in halls (Dual purpose with acoustic tiles in halls) 35 Add electrical outlets 36 Add back-up Generator

108 Design a new serving line for the cafeteria 109 Develop a larger Storage area for the cafeteria

Mountain View Middle School 37 Redesign bus drop off 38 Redesign student drop off and pick up 39 Redesign parking for staff 41 Adjustable shelving and ladder access for PE storage 42 Replace all windows with broken seals

p2

43 44 45 46 47 48 49 50 54 55 56 57 58 59 60

Newberg High School 61 62 63 64 65 66 67 68 69

103 104 105 106 107

Grout and seal kitchen and restroom floors Basketball court drainage (resurface) New Addressable Fire Alarm system Lockers replaced with half size lockers Additional gym or multipurpose room for PE Improved (enlarged) counseling space Increase size of conference room Add office space for speech therapist psychologist behavior amp autism specialists and testing Sound proofing at principals offices Motion detectors (lighting) Add preheat coil to AHU 1 Replace defective VAVcontrollers Replace boiler Add separate hot water source for kitchen Install ducted returns from classroom pods

Modify Server Room fire protection system Upgrade HVAC system for gym Re-design gas shut-off valves in science rooms Modify internal zone return ducting in buildings A B C D E Fand G Redesign old woodshop area for classrooms Move Book Room Replace original hot water heating system in Gym with two high efficiency heaters Provide office space for Blue School that is not separated from the school Add improved entry to NHS (monument lighting landscaping etc) Expand the Great Expectations area-possibly moving a wall into J107 Expand and complete the pantry and expansion of culinary arts area to include acafe Redesign remainder of welding area to support the long-term growth of PCCCommunity classes Redesign Wurrain Theater to include another music classroomrecording studio Convert the former woodshop into a technology center

NHS Athletics Stadium Complex Track

70 New sub-grade improvements and surface for Track 71 Timing Equipment 72 Two Long Jump Pits and add high jump mats by scoreboard

Football Field 73 Artificial Turf

Grandstand 75 Concessions 76 Locker Rooms and Restrooms 77 Storage 78 New Visitor Bleacher

Tennis Courts

p3

(J ltnltgt U I

79 Two additional courts plus electrical circuits 80 Additional Electrical Circuits

Baseball 81 Finish Lights 82 Batting Cage 83 Replace bleachers varsity and JV fields 84 Press Box ampConcessions 85 JV Scoreboard (move to different location or new one)

Softball 86 Netting to protect spectators 87 Batting Cage

Wrestling 88 Replace carpet in Caffall Center with Mondo 89 Industrial washerdryer 90 Lockers in weight room 91 Replace closed off restroom 92 Team Room

McGrath Gym 93 Replace heaters 94 Renovate locker storage and team rooms 95 Move east side curtain to west side 96 Add athletic training room large enough for two tubs and office

Alternative High School Construct a replacement facility for the current Alternative High School building

Physical Plant 97 Install fire sprinkler system 98 Roof exhaust (Grounds Dept) 99 New gutters on storage building

100 New lighting in storage building 101 Insulate warehouses 102 New insulated doors and openers north building 110 Develop warehouse space for freezer

3 Selection Schedule bull Issue Request for Proposal November 9 2010 bull Project OrientationSite Visits (if necessary) TBD bull Receive Response to Request for Proposal 200 pm November 18 2010 bull Conduct Interviews Contact References (if applicable) TBD

The School District reserves the right to terminate suspend or modify the proposed school project at any time prior to executing the OwnerArchitect Form of Agreement In the event of such termination suspension or modification the School District shall have no obligation or liability to any firms preparing or submitting proposals for this RFP

p4

4 Target Dates The following dates are provided for planning purposes only

November 2011-Execute AE Agreement December 2011January 2012- BeginComplete preliminary design and build cost analysis

5 Instructions For Preparing Proposal Proposals shall be submitted in ten (10) copies to

Nathan Roedel Director of Finance and Operations Newberg School District 29J 714 E 6th Street Newberg OR 97132

In order to be considered proposals must be received by the School District no later than 200 pm November 18 2010

Proposals shall contain the information listed below and shall be tabbed as follows

Section 1 Organization Staffing and Qualifications 1) Provide a team organization chart depicting team members Include names titles and specific

responsibilities of team members

a) Through narrative discussion show reason why this firm believes it is especially qualified to undertake this project Discuss any unique qualifications that this firm possesses which would be of a benefit to the School District in the execution of this project

Section 2 Understanding of the Construction Program The Architect shall in a clear concise manner state hisher understanding of the project and program and the role of the Architect in the Pre-Desjgn Phase

The Architect shall provide information regarding their knowledge of the school districts facilities

Section 3 Other Information 1) The Architect shall indicate whether as a single entity or as a member of ajoint venture the firm has been the

subject of any litigation through the discharge of its professional services If so provide a detailed description of the litjgants the subject matter and the disposition of the arbitration or lawsuit

2) The Architect shall provide three (3) or more references of projects within similar industry performed in the previous five (5) years to be contact by the School District

Section 4 Fee Proposal 1) The fee proposal shall include all compensation and other payments due the Architect (eg manpower

overhead profit direct costs etc) in the performance of the scope of this RFP

2) The fee proposal for the project shall include costs associated with the Pre-Design Phase

3) For the pre-design phase show a) The proposed staff man hours anticipated for each discipline and individual total man hours and

estimated total labor and indirect costs

Proposal Evaluation Proposals received will be evaluated on the following criteria

a) Completeness of the submission (PassFail) b) Outcome of Reference Calling (20)

p5

V)i7I I

c) Vendors described knowledge of schools and school district construction (20) d) Vendors described knowledge of Newberg Public Schools buildings and Infrastructure (60)

For a Vendor to receive the full percentage available for each criterion listed district administration (at least six (6) administrators) will rank responses in each area on a scale of 1 (least meets) to 10 (absolutely meets) in regards to the perceived validity of statements contained in the RFP as they relate to the above concepts

p6

~ 12

NEWBERG SCHOOL DISTRICT 29J AGENDA - November 82010

Item Items for Future Agendas Information XXXX

Presenter Board Chair

Topic Summary Attached is the calendar for future Board agenda items

December 13 20tO No Second Meetin

bull Superintendent Evaluation Timeline bull Preliminary 2011middot12 School Calendar bull Special Programs Update bull Budget Calendar and Process 2011middot12 bull Budget Status Report bull Monthly Financial Report - Consent Agenda bull Visioning bull OETC Copier Contract bull Audit Report for 2009-10 with Auditors

Executive Session

Janua 24 2011Janua 102011

bull Proclamation Board Appreciation Month bull New Course Proposals bull Policies

Executive Session

bull Appropriation Transfer Resolution

Executive Session

bull Board Appreciation bull Student Recognition bull Quarterly Financial Report bull Accept Audit for 2009-10 bull Essential Skills bull Division 22 Standards

Executive Session

February 28 2011

630 Executive Session - Exempt Records

bull Student Recognition bull Monthly Financial Report - Consent Agenda

bull Licensed Teacher Contract Renewal bull Temporary Teacher Contracts bull Administrator Contract Renewal bull Superintendent Evaluation bull Superintendent Contract Renewal bull Proclamation-Classified Employee Appreciation Week

(March 7-10) Executive Session

March 28 2011 March 142011

bull Monthly Financial Report Consent Agendabull

Executive Session Executive Session

April 112011

Executive Session

May 092011

bull Establish Meal Prices 2011-12

bull Establish District Fees 2011-12

bull Establish Board Calendar 2011-12 bull WESD Board ElectIon

April 25 2011

bull Prociamation-Teacher Appreciation Week bull Quarterly Financial Report bull Rights and Responsibilities Handbook

Executive Session

May 23 2011

bull Monthly Financial Report - Consent Agenda bull District Fees bull Final 2011-12 School Calendar

Appoint Student Representatives to the Board bull Appropriation Transfer - Resolution

Executive SessionExecutive Session

June 27 2011June 13 2011

bull Resolution 2011- Adopting the Budget Making Appropriations and Imposing and Categorizing Taxes

bull Establish Substitute Teacher Pay Rate 2011-12 bull

Executive Session

bull Monthly Financial Report shybull bull Appropriation Transfer

Executive Session

Consent Agenda

  • Agenda
  • Oath of Office
  • MVMS Student Presentation
  • Consent Agenda
  • Minutes
  • Donation
  • Small Schools Update
  • Community Growth and Enrollment
  • Resolution 2011-03 Appropriation Revision
  • Cancel November 22 2010 Board Meeting
  • RFP Architectural and Engineering Services
  • Future Agendas
Page 13: NEWBERG SCHOOL DISTRICT 29J BOARD OF DIRECTORS … · Topic Summary: Deona Twenge was appointed Board Representative to Zone 1 at the October 25, 2010 Special Board Meeting to fulfill

NEWBERG SCHOOL DISTRICT 29J AGENDA - November 8 2010

Item Small Schools Update Information XXXX

Originator Doug Geygan Smaller Leaming Communities Project Director

Presenter Small School Principals Carol Campbell Filip Hristic Dan Malone and Karen Pugsley and SLC Project Director Doug Geygan

Background Information

Newberg High School Small Principals and the Smaller Learning Communities Project Director will review the progress of Small Schools at Newberg High School Principals will share OAKS College Clearinghouse and student climate survey data

Information

900 800 700 600 500 400 300 200 100 00

---- shy

Data Source ODE State Report Card ~ Includes ONLY sophomores who are counted at the buifding lewl spending at least 40 or their day in regular education This typically represents 97-98 of the class

Year to Year Peliormance - OAKS Scores Math

0 NHS vs State (l) 800i 715 ro 700 S 600 l-oc (II 500(11-0-o(l)l (II 400 CJ() gtlt 300Ow (l) 200 Cl J9 100 c (II 001 (l) 0shy

Dala Source

L

580

2005-2008

NHS I State

2006-2007 i 2007-2008

Srlll

I NHS

2008

State

-2009

)i

NHS State

I 2009-2010

YeHS ODE Slate Report Cam - Includes ONLY sophomores who are counted at the building lepoundl spending at least 40 of their day in regular education This typically

represents 97middot98 of the class bull Change in achicleuroment le-el standards

----_ ---shy

0 (l) 700i ro 600S l-o 500 c (II (l)-o-0 (l) 400 l (l) CJ 300() gtlt Ow 200 Cl 100J9 c (l) 001 (l) 0shy

Year to Year Peliormance - OAKS Scores Reading NSH vs State

~ 806

Year to Year Peliormance - OAKS Scores Writing NHS vs State

Data Souroe ODE State Report Card ~ Includes ONLY sophomores who are counted at the building lepoundl spertding at least 400 of their day in regufar education ThIs typically represents 97middot98 of (he class

bull S1ate PercenuaQeuros for these years not shown as lhev included CondiUonafly Met NHS data has Conditionally Met filtered out So percentaQeuros are compafiable ---------shy

0

Jl t (I)

C J t)

450 shy

400

350

300

250

200

150

100

50

00

of Students that Met or Exceeded in Reading Subgroup Sped

424

-shy ---shy --------shy

10-11 S t 11=]i)I Y ( lr-

Data Source ODE State Report Card - Includes ONLY sophomores who are counted at the building level spending at least 40 of their day in regular education This typically represents 97-98 of the class

i

04-05 05-06 06-07 07-08 08-09 09-10

Change in achievement level standards

of Students that Met or Exceeded in Math Subgroup SPed

400

350

Jl 300 I (I) 250

C J 200 t) 0 150

100

50

00

02-03 03-04 04-05 05-06 06-07 07-08 08-09 09-10 10-11

Data Source ODE State Report Card - Includes ONLY sophomores who are counted at the building level spending at least 40 of their day in regular education This typically represents 97-98 of the class

__ ___ ________GIltinpe in actl1~vementl~vellgttngarcls

--- --------------

of Students that Met or Exceeded in Writing Subgroup Sped

25 23 22

04-05 05-06 06-07 07-08 08-09 09-10 10-11

Sill i 1 Yell-S

Data Source ODE State Report Card - Includes ONLY sophomores who are counted at the building level spending at least 40 of their day in regular education This typically represents 97-98 of the class

of Students that Met or Exceeded in Reading Subgroup LEP

Jl I Cl C s

II) 0 ~ co

20

15

10

5

0

Jl I Cl

C s II) 0 ~

450

400

350 300 250

200

150

100

50

00 -~ -- shy I

04-05 05-06 06-07 07-08 08-09 09-10 10-11 r I] II 1 Y( 11

Data Source ODE State Report Card Includes ONLY sophomores who are counted at the building level spending alleasl40 of their day in regular education This typically represents 97-98 of the class

____C=ha=nge in achievement

of Students that Met or Exceeded in Math Subgroup LEP

500 458

02-03 03-04 04-05 05-06 06-07 07-08 08-09 09-10 10-11

Jl I Cl

C a II) 0 ~ 0

450 400

350 300

250 200

150 100

50 00

r 1 1 Ii j i Yi ~ 11 bull

Data Source DDE State Report Card Includes ONLY sophomores who are counted at the building level spending at least 40 of their day in regular education This typically represents 97-98 of the class

Ghanqein achi~ement III ~~I1(tar9s

of Students that Met or Exceeded in Writing Subgroup LEP

2425

20 l Q) 15C l

tJ) 10

0

0e 5

0

05-06 06-07 07-08 08-09 09-10 10-1104-05

I ) 1 middot1 I

Data Source ODE State Report Card - Includes ONLY sophomores who are counted at the building level spending at least 40 of their day in regular education This typically represents 97-98 of the

Data Source ODE State Report Card - Includes ONLY sophomores who are counted at the building level spending at least 40 of their day in regular education This typically represents 97-98 of the class

Change in achievement level standards

600

500 $ c 400 ()

C I 300

(J) - 0 200 ~ 100

00

of Students that Met or Exceeded in Reading Subgroup Hispanic

553

04-05 05-06 06-07 07 -08 08-09 09-10 10-11 ) II II i )1 Yl 11

of Students that Met or Exceeded in Math Subgroup Hispanic

700

ll c (i)

C s-en 0 ~ 0

500

400

300

200

100

00

02-03 03-04 04-05 05-06 06-07 07-08 08-09 09-10 10-11Sln111 I Y( 11

Data Source ODE State Report Card Includes ONLY sophomores who are counted at the building leel spending at least 40 of their day in regular education This typically represents 97-98 ofthe class

Change in achieement leel standards

Jl c Ql

C l

(J) 0

~

35

30

25

of Students that Met or Exceeded in Writing Subgroup Hispanic

20

10

5

0

04-05 05-06 06-07 07-08 08-09 09-10 10-11

Data Source ODE State Report Card - Includes ONLY sophomores who are counted at the building leeuro1 spending at least 40 of their day in regular education This typically represents 97-98 of the class

--

Percent of Students Enrolled in College the Fall Immediately Following Graduation From High School

100~1

90

80 I)

~ 70tIS J 0

60~ 537 50 S~ 4~ 4r 4 4~0 n

C OJ 40 Y lI-OJ

Q 30

20

10

0 2004 200S 2006 2007 2008 2009

Class

f+ All I~~~ti~~- middot-AVG--48~

J

9gt -I

Percent of Students EnroUed inColIege the FaU Immediately FoUowing Graduation From High Schoo~ by Institrutional Type

100

90

80 111 cu IU 70 s

C ns 60 Ishy

~ 51 53 0

so bull 48 bull

4i 47 bull ~

43 t cu v ~

ltIi D

40

30

37 --shy

35 35 38 ___ 31 _-----------_ 32 _---e----shy ------shy

20 16 14 14 _ _ - M - - ~ - bull __AI _ _ _ 12 11 M _ 15 --- ----- _- shy

10

o _-_- --200-4- ~----------~--~ --- ---~~~ -----~-~ --- -~ - ------ ~----- --- __---- 2005 2006 2007 2008 2009

Class

All Institutions Public Institutions Private Institutions AVe = 48

-~ 51- -C

Percent of Students Enrolled in College at Any Time During the First Year After High School

100

90

111 OJ fU = 0 ra 0shy~ Ilshy0 s lt11 V 0shy

ff

80

70

60

50

40

30

54 54bullbull 56 52bull

6

~ 51

20

10

o _ 2004 2005 2006 2007 2008 2009

Class

[+ All Instit~tions nAVG = 55I Q

~

Percent of Students Enrolled in College at Any Time During the First Two Years After High School

1

100 ~

90 j 80

I ell ltII 70tlSs

C tlS 60

0

-

SOl C ltII 40 i ~ ltII

Q 30 1 20j 10 ~

I

oj

61 61 60 63 ---S~ 5 bull

2004 2005 2006 2007 2008 2009

Class

(+Alll~l~ns AVc~601

o-~

bull bull bull

Percent of Students Enrolled in College the First Year After High School Who Returned for a

100

90en -cshy 800 shyc ClJ 70I (U

0 11 60 c (II 50a J Vl 40 shy0

30c ClJ u shyltII 20

Q

10

0

Second Year (Freshman to Sophomore Retention)

89

~9 82 85bull 82

-

2004 2005 2006 2007 2008

Class

freshman to Sophomore Retention AVe == 83

--~ --shyJ

Most Common Institutions of Initial Enrollment for All Classes - by Number of Students

1 PORTLAND COMMUNITY COLLEGE 2 OREGON STATE UNIVERSITY 3 CHEMEKETA COMMUNITY COLLEGE 4 GEORGE FOX UNIVERSITY S UNIVERSITY OF OREGON) MAIN CAMPUS 6 WESTERN OREGON UNIV ERSITY 7 PORTLAND STATE UNIVERSITY 8 CLACKAMAS COMMUNITY COLLEGE 9 LINFIELD COLLEGE 10 UNIVERSITY OF PORTLAND 11 PACIFIC UNIVERSITY 12 CENTRAL OREGON COMMUNITY COLLEGE 13 LINN-BENTON COMMUNITY COLLEGE 14 OREGON INSTITUTE OF TECHNOLOGY 15 SEATTLE UNIVERSITY 16 SOUTHERN OREGON UNIVERSITY 17 MT HOOD COMMUNITY COLLEGE 18 LANE COMMUNITY COLLEGE 19 WlLLAMETTE UNIVERSITY 20 AZUSA PACIFIC UNIVERSITY 21 BRIGHAM YOUNC UNIVERSITY 22 SEATTLE PACIFIC UNIVERSITY 23 THE EVERGREEN STATE COLLECE 24 BRIGHAM YOUNG UNIVERSITY - IDAHO FALLWINTER 25 BRIGHAM YOUNG UNIVERSITY -IDAHO AIINTERSPRING

2 9gt ~

131 d4

Newberg High School Student Survey 2004-2010 July 2010

6 Students are given the grades ABCD and F to show how well theyre doing in school Suppose your school was graded in the same way All things considered what grade would you give your small school ABCD or F

A 158

B 321

C 155

D 40

F 34

cant sayno opinion 60

Total 768

7 The majority of my high school courses will have value to me after graduation from Newberg High School

Agree 403

Disagree 149

Not sure 215

Total 767

8 It is easy to be involved in student activities athletics or leadership at Newberg High School

Agree 491

Disagree 130

Not Sure 144

Total 765

9 Students in my small school have school spirit

Agree 334

Disagree 239

Not sure 191

Total 764

10 Teachers and staff in my small school have school spirit

Agree 465

Disagree 133

Not sure 166

Total 764

11 Compared to last year there is more school spirit

Agree 235

Disagree 191

Not sure 338

Total 764

2004-2010

2010

21

42

20

5

4

8

100

2010

53

19

28

100

2010

64

17

19

100

2010

44

31

25

100

2010

61

17

22

100

2010

31

25

44

100

2009

23

39

20

6

6

6

100

2009

53

22

25

100

2009

62

18

20

100

2009

35

41

24

100

2009

62

18

20

100

2009

29

27

43

100

2008 2006 2004

16 5 8

34 34 37

25 40 34

10 14 10

7 3 6

8 3 6

100

2008 2006 2004

48 55 59

25 16 16

27 29 25

100

2008 2006 2004

56 53 60

27 20 19

17 26 21

100

2008 2006 2004

29 29 32

48 53 37

23 19 31

100

2008 2006 2004

54 39 49

26 28 20

20 33 31

100

2008 2006 2004

20

39

41

100

Climate Survey Report Newberg High School NHS Page 1

1 Jy

121 enjoy coming to school

Agree

Disagree

Not sure

Most of the time

Some of the time

Rarelynever

no opinion

367

237

162

766

2010

48

31

21

100

2009

45

37

18

2008

39

38

24

2006

24

53

21

2

2004

34

46

19

1

13 The adults at this school listen to you

Agree

Disagree

Not sure

406

210

150

2010

53

27

20

2009

55

25

20

2008

42

36

22

2006 2004

Total 766 100 100 100

14 Changes at school are clearly communicated to me

Agree

Disagree

Not sure

Total

195

361

208

764

2010

26

47

27

100

2009

32

47

21

100

2008

17

64

18

100

2006 2004

15 I have an opportunity to be involved In the development of Small Schools Agree 243

Di~agree 293

Not sure 227

Total 763

2010

32

38

30

100

2009

40

36

24

100

2008

28

51

21

100

2006 2004

16 Overall student discipline and behavior is not a problem at Newberg High School

Agree 213

Disagree 351

Not sure 202

Total 766

2010

28

46

26

100

2009

30

39

31

100

2008

23

53

24

100

2006

26

50

24

2004

40

33

27

18 When students have an emergency at school someone is there to help 2010 2009 2008 2006 2004

Agree 546 72 70 62 48 54

Not sure 149 20 19 25 41 34

Total 755 100 100 100

2004-2010 Climate Survey Report Newberg High School NHS Page 2

19 Campus supervision is adequate before and after school during lunch and between classes

gree 440

Disagree 172

Not sure 140

Total 752

2010

59 23

19

100 ~

2009

58

24

18

100

2008

55

26

19

100

2006

49

28

23

2004

58

18

24

20 Compared to last year student behavior on the school bus is better this year Agree 164

Disagree 133

Not sure 451

Total 748

2010

22

18

60

100

2009

23

18

58

100

2008

15

21

65

100

2006 2004

21 My teachers are concerned about me

Agree

Disagree

Not sure

Total

353

203

197

753

2010

47

27

26

100

2009

54

21

25

100

2008

42

30

29

100

2006

45

17

37

2004

40

19

41

22 Strangers do not come and go on the NHS campus easily

Agree 359

Disagree 179

Not sure 214

Total 752

2010

48

24

28

100

2009

39

29

32

100

2008

38

29

33

100

2006

34

25

42

2004

36

24

40

23 School rules and student rights and responsibilities are clear and students know what they are Agree 412

Disagree 190

Not sure 145

Total 747

2010

55

25

19

100

2009

57

23

20

100

2008

48

34

18

100

2006

44

29

27

2004

54

16

30

24 People trust and respect each other in my small school

Agree Disagree Not sure

Total

291 269 189

749

2010

39 36 25

100

2009

37 40 22

100

2008

29 49 22

100

2006

11 61 28

2004

19 49 33

25 Students in different ethnic groups in my small school are respected

Agree 385

Disagree 167

Not sure 202

Total 754

2010

51

22

27

100

2009

47

25

28 100

2008

39

34

27

100

2006

18

57

25

2004

22

44

34

2004-2010 Climate Survey Report Newberg High School NHS Page 3

lkaLj 26 Teachers in my small school take action when they see rules being broken

2010 2009 2008 2006 2004

Agree Disagree

442 164

59 22010

61 middot21

56 24middot

48 2100

47 28

Not sure 146 19 18 20 31 25

Total 752 100 100 100

27 Coaches at Newberg High School take action when they see rules being broken

2010 2009 2008 2006 2004

Agree 396 53 56 52 44 44

Disa~~e 101 13 13 15 12 13

Not sure 254 34 31 33 44 44 Total 751 100 100 100

pound0 ItcUCI3 I Illy ~lildl1 toIUUI tUW YlIIICII

students in their class are under the influence of 2010 2009 2008 2006 2004 __ ___ 1__ _1

Agree 204 27 26 17 16 20

Disagree 314 42 39 48 47 40

Not sure 235 31 35 35 38 40

Total 753 100 100 100

L~ yUcn llt) elL cwnn~ nlWIl vvllUVI IJlUVV WIICII

students are under the Influence of drugs or 2010 2009 2008 2006 2004 __ _1

Agree 258 34 35 29 28 29

Disagree 174 23 24 28 20 20

Not sure 322 43 42 43 52 51

Total 754 100 100 100

30 When students are disciplined for breaking rules they are treated equally regardless of

2010 2009 2008 2006 2004

Agree 418 56 54 46 45 47

Disagree 164 22 23 31 25 19

Not sure 167 22 23 22 30 35

Total 749 100 100 100

v I llV1 ILUU1ILgt tJClItIIt-ClLIII1j III Cl LIYun~ VI

athletics are disciplined for breaking rules they 2010 2009 2008 2006 2004 ___ amp___ _ _ bullbull _ 1bullbull

Agree 375 50 49 44 35 37

Disagree 155 21 22 28 20 27

Not sure 217 29 29 28 42 38

Total 747 100 100 100

32 When athletes are disciplined for breaking the rules they are held accountable

2010 2009 2008 2006 2004

Agree 377 50 54 52 49 42

Disagree 134 18 15 18 11 18

Not sure 242 32 30 30 39 40

Total 753 100 100 100

2004-2010 Climate Survey Report Newberg High School NHS Page 4

33 I feel safe at Newberg High School 2010 2009 2008 2006 2004

Agree 499 66 62 55 55 58 Disagree 118 16 18 22 18 14degic Not sure 134 18 21 23 28 28 Total 751 100 100 100

In your opinion are the following issues a problem on the Newberg High School campus

34 Vandalism including graffiti 2010 2009 2008 2006 2004

No problem 197 27 27 21 16 32

Small problem 449 61 62 66 71 61

Serious roblem 90 12 11 13 13 7

Total 736 100 100 100

35 Gangs 2010 2009 2008 2006 2004

No problem 362 49 40 25 28 56

Small problem 326 44 46 56 58 36

Serious problem 48 7 13 19 14 9

Total 736 100 100 100

36 Alcohol use 2010 2009 2008 2006 2004

No problem 225 31 27 25 20 23

Small problem 347 47 46 40 44 48

Serious problem 163 22 26 35 36 29

Total 735 100 100 100

37 If alcohol use is a problem at school where does it happen

2010 2009 2008 2006 2004

hallways 112 20 25 26 17 17

commonscafeteria 130 23 25 28 18 17

parking Iot 297 52 54 58 57 47

classroom 73 13 18 20 12 14

locker areas in hallways 98 17 22 23

PE locker area 88 15 21 23

athletic fields 150 26

gyms 70 12

restrooms 270 48 46 54 51 36

bus stop 136 24 32 31 23 18

on the bus 132 23 29 30 23 21

walkipllI to or from school 290 51 52 53 48 41

athletic sports practices 13 17 9 11

sports events 30 38 43 39

school-sponsored activities or trips 24 26

Other Please Specify 202 36 30 41 43 42

2004-2010 Climate Survey Report Newberg High School NHS Page 5

I if ~y

38 If alcohol use at school is a problem when does it happen

2010 2009 2008 2006 2004

before school 349 60

during advisory 125 22

between classes 165 28

during lunch 250 43

after school 404 70

at sporting events 175 30

at school-sponsored activities or trips 127 22

Other please specify 113 19

39 Tobacco use 2010 2009 2008 2006 2004

No problem 256 35 28 30 19 26

Small problem 325 45 52 46 49 48

Serious problem 145 20 19 25 32 26

Total 726 100 100 100

40 If tobacco use is a problem at school where does it happen

2010 2009 2008 2006 2004

hallways 57 11 21 19 12 9

commonscafeteria 51 10 15 18 7 8

parking lot 272 54 58 56 60 50

classroom 46 9 14 15 8 6

locker areas in hallwyas 54 11 14 17

PE locker area 57 11 16 21

athletic fields 145 29

gyms 54 11

bus stop 189 37 37 38 41 27

on the bus 164 32 20 21 11 12

walking to or from school 70 14 55 55 64 60

athletic sports practices 279 55 10 19 12 8

sports events 23 34 34 28

school-sponsored activities or trips 16 24

Other Please Specify 138 27 30 34 37 31

41 If tobacco use is a problem at school when does it happen 2010 2009 2008 2006 2004

before school 321 62

during advisory 147 29

between classes 164 32

during lunch 259 50

after school 360 70

at sportinj events 142 28

at school~sponsored activities or trips 104 20

Other please specify 102 20

42 Drug use 2010 2009 2008 2006 2004

No problem 154 21 23 18 10 19

Small problem 304 42 44 38 33 39

Serious problem 260 36 33 43 57 42

Total 718 100 100 100

2004-2010 Climate Survey Report Newberg High School NHS Page 6

~ t~l

43 If drug use is a problem at school where does it happen

2010 2009 2008 2006 2004

hallways 109 19 26 32 24 16

commonscafeteria 96 17 25 27 18 16

parking Iot 293 52 55 55 61 49

classroom 83 15 18 22 13 11

Iocker areas in hallway 94 17 26 27

PE lockers 98 18 18 26

athletic fields 181 32

gyms 85 15

restrooms 288 52 47 56 64 47

bus stop 173 31 32 39 41 30

on the bus 130 23 25 28 29 26

walking to or from school 299 53 52 55 61 56

athletic sports practices 16 22 13 14

sports events 28 36 44 38

school-sponsored activities or trips 24 28

Other Please Specify 150 27 26 34 34 34

44 If drug use is a problem at school when does it happen

2010 2009 2008 2006 2004

before school 397 70 middotmiddotVmiddot

during advisory 196 35

between classes 214 38

during lunch 292 52

after school 370 65

at sporting events 158 28

at school-sponsored activities or trips 117 21

Otherplease specify 97 17

45 Drug selling 2010 2009 2008 2006 2004

No problem 313 44 39 34 20 35

Small problem 290 41 39 42 42 42

Serious problem 108 15 22 25 38 23

Total 711 100 100 100

46 If drug selling is a problem at school where does it happen 2010 2009 2008 2006 2004

hallways 166 39 46 49 50 40

commonscafeteria 125 29 37 42 43 33

parking Iot 231 54 53 61 64 54

classroom 92 22 25 30 27 25

locker areas in hallways 124 29 33 40

PE lockers 110 26 27 35

athletic fields 122 29

gyms 105 25

restrooms 193 45 48 52 57 43

bus stoP 148 35 37 42 42 34

on the bus 139 33 36 42 40 35

walking to or from school 201 47 46 54 57 47

athletic sports practices 17 24 18 18

sports events 26 37 40 36

school-sponsored activities or trips 20 27

Other Please Specify 128 30 23 26 26 29

2004-2010 Climate Survey Report Newberg High School NHS Page 7

47 If drug selling is a problem at school when does it happen

before school

during advisory

between classes

during lunch

after school

at sporting events

263

138

180

197

280

132

2010

61

32

42

46

65

31

2009 2008 2006 2004

at school-sponsored activities or trips 116 27

Other please specify 117 27

48 Sexual harassment

No problem

Small problem

Serious problem

Total

317

323

88

728

2010

44

44

12

100

2009

40

45

15

100

2008

36

52

12

100

2006

34

52

13

2004

41

42

14

49 Racial harassment

No problem

Small problem

Serious problem

Total

252

367

112

731

2010

34

50

15

100

2009

32

52

16

100

2008

24

52

25

100

2006

22

56

22

2004

33

47

20

50 Bullying

No problem

Small problem

Serious problem

Total

201

390

138

729

2010

28

53

19

100

2009

26

56

18

100

2008

21

59

20

100

2006

15

61

24

2004

24

57

19

51 Fighting

No probl~m

Small problem

Serious problem

Total

15

71

15

101

2010

15

70

15

100

2009

27

60

13

100

2008

19 ~

62

19

100

2006

12

61

27

2004

24

62

15

To the best of your knowledge have you used any of these substances in the last 30 days

alcohol

Yes

No

2010 2009 2008

19

81

2006

25

75

2004

20

80

Total 100

tobacco

Yes

No

Total

2010 2009 2008

12

88

100

2006

13

87

2004

14

86

2004-2010 Climate Survey Report Newberg High School NHS Page 8

marijuana 2010 2009 2008 2006 2004 Yes 10 14 14 No 90 86 86 Total 100

illicit drugs 2010 2009 2008 2006 2004 Yes 8 8 3 No 92 92 97 Total 100

Which of these things happened to you DURING THE SCHOOL DAY OR AT A SCHOOL ACTIVITY since the beginning of the school year

52 I had something stolen at school 2010 2009 2008 2006 2004

Yes 291 40 42 39 35 18

No 439 60 58 61 65 82

Total 730 100 100 100

53 I saw a student with a weapon at school 2010 2009 2008 2006 2004

Yes 231 32 34 33 26 15

No 502 68 66 67 74 85 Total 733 100 100 100

54 I was picked on at school because of my ethnicity 2010 2009 2008 2006 2004

Yes 111 15 19 16 12 8 No 621 85 81 84 88 92

Total 732 100 100 100

55 I saw students steal from the library a classroom or the cafeteria 2010 2009 2008 2006 2004

Yes 248 34 41 36 38 18

No 481 66 59 64 62 82

Total 729 100 100 100

56 I saw students destroy or mark-up school equipment or buildings 2010 2009 2008 2006 2004

Yes 294 40 44 48 45 21

No 433 60 56 52 55 79

Total 727 100 100 100

57 I saw students with tobacco on campus during the school day 2010 2009 2008 2006 2004

Yes 279 39 40 38 49 35

No 444 61 60 62 51 65

Total 723 100 100 100

58 I saw students using alcohol on campus during the school day 2010 2009 2008 2006 2004

Yes 206 28 34 28

No 519 72 69 72

Total 725 100 100 100

2004-2010 Climate Survey Report Newberg High School NHS Page 9

59 I saw students using drugs on campus during the school day 2010 2009 2008 2006 2004

Yes 215 30 32 30 No 513 70 68 70

Total 728 100 100 100

60 I saw students using drugs or alcohol at school-related activities after school

2010 2009 2008 2006 2004

Yes 226 31 35 30 34 18

No 500 69 65 70 65 82

Total 726 100 100 100

61 I saw students using drugs or alcohol at school-related athletic events after school

2010 2009 2008 2006 2004

Yes 198 28 31 27 37 27

No 520 72 69 73 63 73

Total 718 100 100 100

62 In your opinion what is the single most serious problem at Newberg High School

2010 2009 2008 2006 2004

theft 81 11 12 11 10 5

intimidation 40 6 8 5 4 6

sexual harassment 30 4 6 3 1 4

vandalism 61 9 2 4 4 3

defiance of authority 104 15 14 17 11 17

drug use 181 26 23 21 34 30

use of illegal performance enhancing drugs 12 2 2 1 2 1

gangs 12 2 4 4 3 1

tobacco use 28 4 4 2 2 2

racial harassment 28 4 6 6 4 4

drug sales 13 2 3 4 7 4

alcohol use 33 5 3 6 4 6

Other Please Specify 82 12 12 17 14 16

Total 705 100 100 100

63 If you believe drug use is a problem at NHS in your opinion what is the most widely-used drug at Newberg High School

2010 2009 2008 2006 2004

alcohol 191 32 33 36

marijuana 447 74 67 60

tobacco 151 25 31 23

inhalents 51 8 6 7

prescription drugs (oxycotin vicodin etc) 91 15 17 27

cocaine 62 10 9 7

amphetamines (including meth) 41 7 7 8

Other Please Specify 63 10 8 12

2004-2010 Climate Survey Report Newberg High School NHS Page 10

AVision for NHS 2003 Gates Grant Application

Our school vision of student learning is directly linked to core principles about teaching and learning

1 First we believe all students can learn regardless of their circumstances

2 Teachers and students alike have a desire to learn and both must be supported and encouraged to make connections in school

3 We believe in the concept of catalyst teaching and learning Teachers become catalysts for student learning by actively engaging students in the process of discovery showing students new ways of thinking and sparking new connections with both the material and targeted skills

4 We believe that students need to master essential skills as they expand their knowledge and experience

5 We believe that students learn better when their learning is personalized Students who make connections with significant adults in their lives are more successful as learners

6 We believe that students should have the opportunity to apply their knowledge in a meaningful way outside of the structures of traditional disciplines or content areas

7 We believe that all students can meet high performance standards if they are supported encouraged and have choice in their learning

8 We believe that every student has unique fits talents and interests and it is our job to cultivate them

9 We believe that excellence is achievable in acommunity of learners

Small School Goals and Outcomes 2003middot2010

GOALS School must emphasize two goals personalization-students must be known well and high expectations-- students must know that their teachers will hold them to high standards These goals must create equity by applying them to all students

Goal 1 Substantially increase students readiness for postsecondary education Goal 2 Improve teacher practice in every single class throughout the school Goal 3 Create five autonomous small schools with distinct identities

OUTCOMES o Teaching is rigorous and intellectually vibrant Student achievement is the top priority

o Essential skills are clearly identified supported and consistently taught

o Teachers have high expectations of all students and the skills necessary to support these high expectations

o Advisories and classes support student and adult connections

o Diversity is valued and encouraged Students parents and our community share their experiences in asafe environment

o Student learning and needs drive all instructional and organizational decisions

NEWBERG SCHOOL DISTRICT 29J AGENDA shy November 8 2010

Item Community Growth and Enrollment Information XXXX

Originator Claudia Stewart Coordinator of Communications and Community Relations

Presenter Claudia Stewart

Topic Summary Claudia will update the Board about community growth and enrollment

Information

NEWBERG SCHOOL DISTRICT 29J AGENDA shy November 8 2010

Item

Originator

Presenter

Resolution 2011-03 Appropriation Revision

Nathan Roedel Director of Finance and Operations

Nathan Roedel Director of Finance and Operations

Action XXXX

Topic Summary Appropriation Revision for Fiscal Year 2008-09

Background Information

The Board of Directors adopted the budget for Fiscal Year 2010-11 at the June 28 2010 School Board Meeting

An appropriation revision increasing the Fiduciary Early Retirement Fund in the amount of $10000 is necessary

Original Budget Appropriation $179165

Revised Budget Appropriation $189165

Superintendents Recommendation Move that the Newberg School District Board of Directors approve Resolution 2011 03 to revise appropriations in the Early Retirement Fund for 2010-11 fiscal year by title only

Newberg School District Resolution 2011middot03

Making Appropriations

BE IT RESOLVED that the appropriation amounts for the fiscal year beginning July 1 2010 and for the purposes shown below are hereby revised

Fiduciary Fund

Early Retirement +10000

The above resolution statement was approved and declared adopted on this 8th day of November 2010

Dr Paula A Radich Clerk Melinda Van Bossuyt Chair

NEWBERG SCHOOL DISTRICT 29J AGENDA shy November 8 2010

Item

Originator

Presenter

Cancel November 22 2010 Board Meeting

Toni Wyss Board Secretary

Dr Paula A Radich Superintendent

Action XXXX

Topic Summary Cancel the November 222010 Board Meeting

Superintendents Recommendation Move that the Newberg School District Board of Directors cancel the November 222010 Board Meeting

NEWBERG SCHOOL DISTRICT 29J AGENDA shy November 082010

Item

Originator

Presenter

Request for Proposals for Architectural and Engineering Services

Nathan Roedel Director of Finance and Operations

Nathan Rodel Director of Finance and Operations

Action XXXX

Topic Summary Following the recommendations of the Districts Facilities Task Force the Board will seek proposals regarding acost analysis of those recommendations

Background Information In the fall of 2010 a citizen Facilities Task Force examined current and projected enrollment and facility capacity and made recommendations for future needs The task force reported that the Newberg Public Schools required additional space for future growth The report also stated that schools were in need of repair including roofs heating and ventilating systems The goals are as follows

o Accommodate enrollment growth-now and in the future o Maintain the communitys investment in schools through major maintenance o Increase safety and security at school sites o Purchase property for future schools at todays market rates

Since the completion of projects for the 2002 bond measure the district has maintained its facilities with a minimal expenditure of funds The 1993 bond issue retires in 2011 thereby providing the district a window to determine whether to consider afuture bond measure

For the Board of Directors to adequately plan for future facility needs an updated analysis of enrollment trends educational athletic and activity programs needs and recommendations concerning facility and maintenance costs is required

Superintendents Recommendation Move that the Newberg School District Board of Directors approve the Request for Proposals for Architectural and Engineering Services as presented

Newberg School District 29J Request For Proposals

Architectural and Engineering Services

1 Introduction Newberg School District (hereafter referred to as the District) seeks architectural and engineering proposals regarding the design and construction addition and renovation of the Districts 12 physical facilities The District intends to execute a written agreement with an architectural firm to provide preliminary architectural and engineering cost estimates for a potential construction bond

The Districfs selection process shall consist of the Districts review and analysis of the proposers response to this request for proposal

2 Scope of Services Provide preliminary architectural and engineering estimates for the following projects as recommended by the Districts Facilities Task Force

New Middle Alternative Welcome Center School 1 Build new school that incorporates Transitions and CYFS programs

Include new kitchen and one or more cafeterias Remove modulars at MV ampCV DistrictmiddotWide

2 Resurface parking areas as needed (Pave service road behind NHS) 3 Repair sidewalks as needed 4 Upgrade Phone System 5 Lock Down System (school accessibility) 6 Replace carpets with hard flooring (CVMS DD AC NHS Caftall Center) 7 Security System ampCamera Evaluation (JA MVMS NHS) 8 Replace GCMs with UNCs 9 Replace Gym Lighting - T-5s - (Senate Bill 1149)

111 Install a refrigeration monitoring system

Administrative Servicesmiddot District Office 10 Modify Server Room - fire protection system 11 Additional Parking

Replace Existing Furnaces as Required 108 Build a new server room

pl

Antonia Crater Elementary School

12 New intercom system 13 Add storage - outside behind Gym

Dundee Elementary School 14 Combine two services and replace old panel equipment and wiring 15 New roof on 5th street classrooms 16 Modify and relocate health room 17 Replace gym air handler 18 Replace single pane windows where they occur

Edwards Elementary School 19 New intercom 20 Add parking lot lighting by crosswalk 21 Add speed bumps to parking in front 22 Improve conference room ventilation 23 New Roof 24 Modify built in gutter system 25 Replace Generator 26 Provide additional computer lab (expand into library space) 27 Replace Existing Fiber Ductwork as required

Ewing Young Elementary School 29 Old wiring (asbestos) and distribution panels

Joan Austin Elementary School 30 Fix Cafeteria floor covering and patch new floor 31 Replace fixed window between office and health room with slider

Mabel Rush Elementary School 32 Replace old AO Smith Boiler with new Aerco boiler and integrate into BMS control panel 33 Acoustic tiles in halls (Dual purpose with tack boards) 34 Tack boards in halls (Dual purpose with acoustic tiles in halls) 35 Add electrical outlets 36 Add back-up Generator

108 Design a new serving line for the cafeteria 109 Develop a larger Storage area for the cafeteria

Mountain View Middle School 37 Redesign bus drop off 38 Redesign student drop off and pick up 39 Redesign parking for staff 41 Adjustable shelving and ladder access for PE storage 42 Replace all windows with broken seals

p2

43 44 45 46 47 48 49 50 54 55 56 57 58 59 60

Newberg High School 61 62 63 64 65 66 67 68 69

103 104 105 106 107

Grout and seal kitchen and restroom floors Basketball court drainage (resurface) New Addressable Fire Alarm system Lockers replaced with half size lockers Additional gym or multipurpose room for PE Improved (enlarged) counseling space Increase size of conference room Add office space for speech therapist psychologist behavior amp autism specialists and testing Sound proofing at principals offices Motion detectors (lighting) Add preheat coil to AHU 1 Replace defective VAVcontrollers Replace boiler Add separate hot water source for kitchen Install ducted returns from classroom pods

Modify Server Room fire protection system Upgrade HVAC system for gym Re-design gas shut-off valves in science rooms Modify internal zone return ducting in buildings A B C D E Fand G Redesign old woodshop area for classrooms Move Book Room Replace original hot water heating system in Gym with two high efficiency heaters Provide office space for Blue School that is not separated from the school Add improved entry to NHS (monument lighting landscaping etc) Expand the Great Expectations area-possibly moving a wall into J107 Expand and complete the pantry and expansion of culinary arts area to include acafe Redesign remainder of welding area to support the long-term growth of PCCCommunity classes Redesign Wurrain Theater to include another music classroomrecording studio Convert the former woodshop into a technology center

NHS Athletics Stadium Complex Track

70 New sub-grade improvements and surface for Track 71 Timing Equipment 72 Two Long Jump Pits and add high jump mats by scoreboard

Football Field 73 Artificial Turf

Grandstand 75 Concessions 76 Locker Rooms and Restrooms 77 Storage 78 New Visitor Bleacher

Tennis Courts

p3

(J ltnltgt U I

79 Two additional courts plus electrical circuits 80 Additional Electrical Circuits

Baseball 81 Finish Lights 82 Batting Cage 83 Replace bleachers varsity and JV fields 84 Press Box ampConcessions 85 JV Scoreboard (move to different location or new one)

Softball 86 Netting to protect spectators 87 Batting Cage

Wrestling 88 Replace carpet in Caffall Center with Mondo 89 Industrial washerdryer 90 Lockers in weight room 91 Replace closed off restroom 92 Team Room

McGrath Gym 93 Replace heaters 94 Renovate locker storage and team rooms 95 Move east side curtain to west side 96 Add athletic training room large enough for two tubs and office

Alternative High School Construct a replacement facility for the current Alternative High School building

Physical Plant 97 Install fire sprinkler system 98 Roof exhaust (Grounds Dept) 99 New gutters on storage building

100 New lighting in storage building 101 Insulate warehouses 102 New insulated doors and openers north building 110 Develop warehouse space for freezer

3 Selection Schedule bull Issue Request for Proposal November 9 2010 bull Project OrientationSite Visits (if necessary) TBD bull Receive Response to Request for Proposal 200 pm November 18 2010 bull Conduct Interviews Contact References (if applicable) TBD

The School District reserves the right to terminate suspend or modify the proposed school project at any time prior to executing the OwnerArchitect Form of Agreement In the event of such termination suspension or modification the School District shall have no obligation or liability to any firms preparing or submitting proposals for this RFP

p4

4 Target Dates The following dates are provided for planning purposes only

November 2011-Execute AE Agreement December 2011January 2012- BeginComplete preliminary design and build cost analysis

5 Instructions For Preparing Proposal Proposals shall be submitted in ten (10) copies to

Nathan Roedel Director of Finance and Operations Newberg School District 29J 714 E 6th Street Newberg OR 97132

In order to be considered proposals must be received by the School District no later than 200 pm November 18 2010

Proposals shall contain the information listed below and shall be tabbed as follows

Section 1 Organization Staffing and Qualifications 1) Provide a team organization chart depicting team members Include names titles and specific

responsibilities of team members

a) Through narrative discussion show reason why this firm believes it is especially qualified to undertake this project Discuss any unique qualifications that this firm possesses which would be of a benefit to the School District in the execution of this project

Section 2 Understanding of the Construction Program The Architect shall in a clear concise manner state hisher understanding of the project and program and the role of the Architect in the Pre-Desjgn Phase

The Architect shall provide information regarding their knowledge of the school districts facilities

Section 3 Other Information 1) The Architect shall indicate whether as a single entity or as a member of ajoint venture the firm has been the

subject of any litigation through the discharge of its professional services If so provide a detailed description of the litjgants the subject matter and the disposition of the arbitration or lawsuit

2) The Architect shall provide three (3) or more references of projects within similar industry performed in the previous five (5) years to be contact by the School District

Section 4 Fee Proposal 1) The fee proposal shall include all compensation and other payments due the Architect (eg manpower

overhead profit direct costs etc) in the performance of the scope of this RFP

2) The fee proposal for the project shall include costs associated with the Pre-Design Phase

3) For the pre-design phase show a) The proposed staff man hours anticipated for each discipline and individual total man hours and

estimated total labor and indirect costs

Proposal Evaluation Proposals received will be evaluated on the following criteria

a) Completeness of the submission (PassFail) b) Outcome of Reference Calling (20)

p5

V)i7I I

c) Vendors described knowledge of schools and school district construction (20) d) Vendors described knowledge of Newberg Public Schools buildings and Infrastructure (60)

For a Vendor to receive the full percentage available for each criterion listed district administration (at least six (6) administrators) will rank responses in each area on a scale of 1 (least meets) to 10 (absolutely meets) in regards to the perceived validity of statements contained in the RFP as they relate to the above concepts

p6

~ 12

NEWBERG SCHOOL DISTRICT 29J AGENDA - November 82010

Item Items for Future Agendas Information XXXX

Presenter Board Chair

Topic Summary Attached is the calendar for future Board agenda items

December 13 20tO No Second Meetin

bull Superintendent Evaluation Timeline bull Preliminary 2011middot12 School Calendar bull Special Programs Update bull Budget Calendar and Process 2011middot12 bull Budget Status Report bull Monthly Financial Report - Consent Agenda bull Visioning bull OETC Copier Contract bull Audit Report for 2009-10 with Auditors

Executive Session

Janua 24 2011Janua 102011

bull Proclamation Board Appreciation Month bull New Course Proposals bull Policies

Executive Session

bull Appropriation Transfer Resolution

Executive Session

bull Board Appreciation bull Student Recognition bull Quarterly Financial Report bull Accept Audit for 2009-10 bull Essential Skills bull Division 22 Standards

Executive Session

February 28 2011

630 Executive Session - Exempt Records

bull Student Recognition bull Monthly Financial Report - Consent Agenda

bull Licensed Teacher Contract Renewal bull Temporary Teacher Contracts bull Administrator Contract Renewal bull Superintendent Evaluation bull Superintendent Contract Renewal bull Proclamation-Classified Employee Appreciation Week

(March 7-10) Executive Session

March 28 2011 March 142011

bull Monthly Financial Report Consent Agendabull

Executive Session Executive Session

April 112011

Executive Session

May 092011

bull Establish Meal Prices 2011-12

bull Establish District Fees 2011-12

bull Establish Board Calendar 2011-12 bull WESD Board ElectIon

April 25 2011

bull Prociamation-Teacher Appreciation Week bull Quarterly Financial Report bull Rights and Responsibilities Handbook

Executive Session

May 23 2011

bull Monthly Financial Report - Consent Agenda bull District Fees bull Final 2011-12 School Calendar

Appoint Student Representatives to the Board bull Appropriation Transfer - Resolution

Executive SessionExecutive Session

June 27 2011June 13 2011

bull Resolution 2011- Adopting the Budget Making Appropriations and Imposing and Categorizing Taxes

bull Establish Substitute Teacher Pay Rate 2011-12 bull

Executive Session

bull Monthly Financial Report shybull bull Appropriation Transfer

Executive Session

Consent Agenda

  • Agenda
  • Oath of Office
  • MVMS Student Presentation
  • Consent Agenda
  • Minutes
  • Donation
  • Small Schools Update
  • Community Growth and Enrollment
  • Resolution 2011-03 Appropriation Revision
  • Cancel November 22 2010 Board Meeting
  • RFP Architectural and Engineering Services
  • Future Agendas
Page 14: NEWBERG SCHOOL DISTRICT 29J BOARD OF DIRECTORS … · Topic Summary: Deona Twenge was appointed Board Representative to Zone 1 at the October 25, 2010 Special Board Meeting to fulfill

900 800 700 600 500 400 300 200 100 00

---- shy

Data Source ODE State Report Card ~ Includes ONLY sophomores who are counted at the buifding lewl spending at least 40 or their day in regular education This typically represents 97-98 of the class

Year to Year Peliormance - OAKS Scores Math

0 NHS vs State (l) 800i 715 ro 700 S 600 l-oc (II 500(11-0-o(l)l (II 400 CJ() gtlt 300Ow (l) 200 Cl J9 100 c (II 001 (l) 0shy

Dala Source

L

580

2005-2008

NHS I State

2006-2007 i 2007-2008

Srlll

I NHS

2008

State

-2009

)i

NHS State

I 2009-2010

YeHS ODE Slate Report Cam - Includes ONLY sophomores who are counted at the building lepoundl spending at least 40 of their day in regular education This typically

represents 97middot98 of the class bull Change in achicleuroment le-el standards

----_ ---shy

0 (l) 700i ro 600S l-o 500 c (II (l)-o-0 (l) 400 l (l) CJ 300() gtlt Ow 200 Cl 100J9 c (l) 001 (l) 0shy

Year to Year Peliormance - OAKS Scores Reading NSH vs State

~ 806

Year to Year Peliormance - OAKS Scores Writing NHS vs State

Data Souroe ODE State Report Card ~ Includes ONLY sophomores who are counted at the building lepoundl spertding at least 400 of their day in regufar education ThIs typically represents 97middot98 of (he class

bull S1ate PercenuaQeuros for these years not shown as lhev included CondiUonafly Met NHS data has Conditionally Met filtered out So percentaQeuros are compafiable ---------shy

0

Jl t (I)

C J t)

450 shy

400

350

300

250

200

150

100

50

00

of Students that Met or Exceeded in Reading Subgroup Sped

424

-shy ---shy --------shy

10-11 S t 11=]i)I Y ( lr-

Data Source ODE State Report Card - Includes ONLY sophomores who are counted at the building level spending at least 40 of their day in regular education This typically represents 97-98 of the class

i

04-05 05-06 06-07 07-08 08-09 09-10

Change in achievement level standards

of Students that Met or Exceeded in Math Subgroup SPed

400

350

Jl 300 I (I) 250

C J 200 t) 0 150

100

50

00

02-03 03-04 04-05 05-06 06-07 07-08 08-09 09-10 10-11

Data Source ODE State Report Card - Includes ONLY sophomores who are counted at the building level spending at least 40 of their day in regular education This typically represents 97-98 of the class

__ ___ ________GIltinpe in actl1~vementl~vellgttngarcls

--- --------------

of Students that Met or Exceeded in Writing Subgroup Sped

25 23 22

04-05 05-06 06-07 07-08 08-09 09-10 10-11

Sill i 1 Yell-S

Data Source ODE State Report Card - Includes ONLY sophomores who are counted at the building level spending at least 40 of their day in regular education This typically represents 97-98 of the class

of Students that Met or Exceeded in Reading Subgroup LEP

Jl I Cl C s

II) 0 ~ co

20

15

10

5

0

Jl I Cl

C s II) 0 ~

450

400

350 300 250

200

150

100

50

00 -~ -- shy I

04-05 05-06 06-07 07-08 08-09 09-10 10-11 r I] II 1 Y( 11

Data Source ODE State Report Card Includes ONLY sophomores who are counted at the building level spending alleasl40 of their day in regular education This typically represents 97-98 of the class

____C=ha=nge in achievement

of Students that Met or Exceeded in Math Subgroup LEP

500 458

02-03 03-04 04-05 05-06 06-07 07-08 08-09 09-10 10-11

Jl I Cl

C a II) 0 ~ 0

450 400

350 300

250 200

150 100

50 00

r 1 1 Ii j i Yi ~ 11 bull

Data Source DDE State Report Card Includes ONLY sophomores who are counted at the building level spending at least 40 of their day in regular education This typically represents 97-98 of the class

Ghanqein achi~ement III ~~I1(tar9s

of Students that Met or Exceeded in Writing Subgroup LEP

2425

20 l Q) 15C l

tJ) 10

0

0e 5

0

05-06 06-07 07-08 08-09 09-10 10-1104-05

I ) 1 middot1 I

Data Source ODE State Report Card - Includes ONLY sophomores who are counted at the building level spending at least 40 of their day in regular education This typically represents 97-98 of the

Data Source ODE State Report Card - Includes ONLY sophomores who are counted at the building level spending at least 40 of their day in regular education This typically represents 97-98 of the class

Change in achievement level standards

600

500 $ c 400 ()

C I 300

(J) - 0 200 ~ 100

00

of Students that Met or Exceeded in Reading Subgroup Hispanic

553

04-05 05-06 06-07 07 -08 08-09 09-10 10-11 ) II II i )1 Yl 11

of Students that Met or Exceeded in Math Subgroup Hispanic

700

ll c (i)

C s-en 0 ~ 0

500

400

300

200

100

00

02-03 03-04 04-05 05-06 06-07 07-08 08-09 09-10 10-11Sln111 I Y( 11

Data Source ODE State Report Card Includes ONLY sophomores who are counted at the building leel spending at least 40 of their day in regular education This typically represents 97-98 ofthe class

Change in achieement leel standards

Jl c Ql

C l

(J) 0

~

35

30

25

of Students that Met or Exceeded in Writing Subgroup Hispanic

20

10

5

0

04-05 05-06 06-07 07-08 08-09 09-10 10-11

Data Source ODE State Report Card - Includes ONLY sophomores who are counted at the building leeuro1 spending at least 40 of their day in regular education This typically represents 97-98 of the class

--

Percent of Students Enrolled in College the Fall Immediately Following Graduation From High School

100~1

90

80 I)

~ 70tIS J 0

60~ 537 50 S~ 4~ 4r 4 4~0 n

C OJ 40 Y lI-OJ

Q 30

20

10

0 2004 200S 2006 2007 2008 2009

Class

f+ All I~~~ti~~- middot-AVG--48~

J

9gt -I

Percent of Students EnroUed inColIege the FaU Immediately FoUowing Graduation From High Schoo~ by Institrutional Type

100

90

80 111 cu IU 70 s

C ns 60 Ishy

~ 51 53 0

so bull 48 bull

4i 47 bull ~

43 t cu v ~

ltIi D

40

30

37 --shy

35 35 38 ___ 31 _-----------_ 32 _---e----shy ------shy

20 16 14 14 _ _ - M - - ~ - bull __AI _ _ _ 12 11 M _ 15 --- ----- _- shy

10

o _-_- --200-4- ~----------~--~ --- ---~~~ -----~-~ --- -~ - ------ ~----- --- __---- 2005 2006 2007 2008 2009

Class

All Institutions Public Institutions Private Institutions AVe = 48

-~ 51- -C

Percent of Students Enrolled in College at Any Time During the First Year After High School

100

90

111 OJ fU = 0 ra 0shy~ Ilshy0 s lt11 V 0shy

ff

80

70

60

50

40

30

54 54bullbull 56 52bull

6

~ 51

20

10

o _ 2004 2005 2006 2007 2008 2009

Class

[+ All Instit~tions nAVG = 55I Q

~

Percent of Students Enrolled in College at Any Time During the First Two Years After High School

1

100 ~

90 j 80

I ell ltII 70tlSs

C tlS 60

0

-

SOl C ltII 40 i ~ ltII

Q 30 1 20j 10 ~

I

oj

61 61 60 63 ---S~ 5 bull

2004 2005 2006 2007 2008 2009

Class

(+Alll~l~ns AVc~601

o-~

bull bull bull

Percent of Students Enrolled in College the First Year After High School Who Returned for a

100

90en -cshy 800 shyc ClJ 70I (U

0 11 60 c (II 50a J Vl 40 shy0

30c ClJ u shyltII 20

Q

10

0

Second Year (Freshman to Sophomore Retention)

89

~9 82 85bull 82

-

2004 2005 2006 2007 2008

Class

freshman to Sophomore Retention AVe == 83

--~ --shyJ

Most Common Institutions of Initial Enrollment for All Classes - by Number of Students

1 PORTLAND COMMUNITY COLLEGE 2 OREGON STATE UNIVERSITY 3 CHEMEKETA COMMUNITY COLLEGE 4 GEORGE FOX UNIVERSITY S UNIVERSITY OF OREGON) MAIN CAMPUS 6 WESTERN OREGON UNIV ERSITY 7 PORTLAND STATE UNIVERSITY 8 CLACKAMAS COMMUNITY COLLEGE 9 LINFIELD COLLEGE 10 UNIVERSITY OF PORTLAND 11 PACIFIC UNIVERSITY 12 CENTRAL OREGON COMMUNITY COLLEGE 13 LINN-BENTON COMMUNITY COLLEGE 14 OREGON INSTITUTE OF TECHNOLOGY 15 SEATTLE UNIVERSITY 16 SOUTHERN OREGON UNIVERSITY 17 MT HOOD COMMUNITY COLLEGE 18 LANE COMMUNITY COLLEGE 19 WlLLAMETTE UNIVERSITY 20 AZUSA PACIFIC UNIVERSITY 21 BRIGHAM YOUNC UNIVERSITY 22 SEATTLE PACIFIC UNIVERSITY 23 THE EVERGREEN STATE COLLECE 24 BRIGHAM YOUNG UNIVERSITY - IDAHO FALLWINTER 25 BRIGHAM YOUNG UNIVERSITY -IDAHO AIINTERSPRING

2 9gt ~

131 d4

Newberg High School Student Survey 2004-2010 July 2010

6 Students are given the grades ABCD and F to show how well theyre doing in school Suppose your school was graded in the same way All things considered what grade would you give your small school ABCD or F

A 158

B 321

C 155

D 40

F 34

cant sayno opinion 60

Total 768

7 The majority of my high school courses will have value to me after graduation from Newberg High School

Agree 403

Disagree 149

Not sure 215

Total 767

8 It is easy to be involved in student activities athletics or leadership at Newberg High School

Agree 491

Disagree 130

Not Sure 144

Total 765

9 Students in my small school have school spirit

Agree 334

Disagree 239

Not sure 191

Total 764

10 Teachers and staff in my small school have school spirit

Agree 465

Disagree 133

Not sure 166

Total 764

11 Compared to last year there is more school spirit

Agree 235

Disagree 191

Not sure 338

Total 764

2004-2010

2010

21

42

20

5

4

8

100

2010

53

19

28

100

2010

64

17

19

100

2010

44

31

25

100

2010

61

17

22

100

2010

31

25

44

100

2009

23

39

20

6

6

6

100

2009

53

22

25

100

2009

62

18

20

100

2009

35

41

24

100

2009

62

18

20

100

2009

29

27

43

100

2008 2006 2004

16 5 8

34 34 37

25 40 34

10 14 10

7 3 6

8 3 6

100

2008 2006 2004

48 55 59

25 16 16

27 29 25

100

2008 2006 2004

56 53 60

27 20 19

17 26 21

100

2008 2006 2004

29 29 32

48 53 37

23 19 31

100

2008 2006 2004

54 39 49

26 28 20

20 33 31

100

2008 2006 2004

20

39

41

100

Climate Survey Report Newberg High School NHS Page 1

1 Jy

121 enjoy coming to school

Agree

Disagree

Not sure

Most of the time

Some of the time

Rarelynever

no opinion

367

237

162

766

2010

48

31

21

100

2009

45

37

18

2008

39

38

24

2006

24

53

21

2

2004

34

46

19

1

13 The adults at this school listen to you

Agree

Disagree

Not sure

406

210

150

2010

53

27

20

2009

55

25

20

2008

42

36

22

2006 2004

Total 766 100 100 100

14 Changes at school are clearly communicated to me

Agree

Disagree

Not sure

Total

195

361

208

764

2010

26

47

27

100

2009

32

47

21

100

2008

17

64

18

100

2006 2004

15 I have an opportunity to be involved In the development of Small Schools Agree 243

Di~agree 293

Not sure 227

Total 763

2010

32

38

30

100

2009

40

36

24

100

2008

28

51

21

100

2006 2004

16 Overall student discipline and behavior is not a problem at Newberg High School

Agree 213

Disagree 351

Not sure 202

Total 766

2010

28

46

26

100

2009

30

39

31

100

2008

23

53

24

100

2006

26

50

24

2004

40

33

27

18 When students have an emergency at school someone is there to help 2010 2009 2008 2006 2004

Agree 546 72 70 62 48 54

Not sure 149 20 19 25 41 34

Total 755 100 100 100

2004-2010 Climate Survey Report Newberg High School NHS Page 2

19 Campus supervision is adequate before and after school during lunch and between classes

gree 440

Disagree 172

Not sure 140

Total 752

2010

59 23

19

100 ~

2009

58

24

18

100

2008

55

26

19

100

2006

49

28

23

2004

58

18

24

20 Compared to last year student behavior on the school bus is better this year Agree 164

Disagree 133

Not sure 451

Total 748

2010

22

18

60

100

2009

23

18

58

100

2008

15

21

65

100

2006 2004

21 My teachers are concerned about me

Agree

Disagree

Not sure

Total

353

203

197

753

2010

47

27

26

100

2009

54

21

25

100

2008

42

30

29

100

2006

45

17

37

2004

40

19

41

22 Strangers do not come and go on the NHS campus easily

Agree 359

Disagree 179

Not sure 214

Total 752

2010

48

24

28

100

2009

39

29

32

100

2008

38

29

33

100

2006

34

25

42

2004

36

24

40

23 School rules and student rights and responsibilities are clear and students know what they are Agree 412

Disagree 190

Not sure 145

Total 747

2010

55

25

19

100

2009

57

23

20

100

2008

48

34

18

100

2006

44

29

27

2004

54

16

30

24 People trust and respect each other in my small school

Agree Disagree Not sure

Total

291 269 189

749

2010

39 36 25

100

2009

37 40 22

100

2008

29 49 22

100

2006

11 61 28

2004

19 49 33

25 Students in different ethnic groups in my small school are respected

Agree 385

Disagree 167

Not sure 202

Total 754

2010

51

22

27

100

2009

47

25

28 100

2008

39

34

27

100

2006

18

57

25

2004

22

44

34

2004-2010 Climate Survey Report Newberg High School NHS Page 3

lkaLj 26 Teachers in my small school take action when they see rules being broken

2010 2009 2008 2006 2004

Agree Disagree

442 164

59 22010

61 middot21

56 24middot

48 2100

47 28

Not sure 146 19 18 20 31 25

Total 752 100 100 100

27 Coaches at Newberg High School take action when they see rules being broken

2010 2009 2008 2006 2004

Agree 396 53 56 52 44 44

Disa~~e 101 13 13 15 12 13

Not sure 254 34 31 33 44 44 Total 751 100 100 100

pound0 ItcUCI3 I Illy ~lildl1 toIUUI tUW YlIIICII

students in their class are under the influence of 2010 2009 2008 2006 2004 __ ___ 1__ _1

Agree 204 27 26 17 16 20

Disagree 314 42 39 48 47 40

Not sure 235 31 35 35 38 40

Total 753 100 100 100

L~ yUcn llt) elL cwnn~ nlWIl vvllUVI IJlUVV WIICII

students are under the Influence of drugs or 2010 2009 2008 2006 2004 __ _1

Agree 258 34 35 29 28 29

Disagree 174 23 24 28 20 20

Not sure 322 43 42 43 52 51

Total 754 100 100 100

30 When students are disciplined for breaking rules they are treated equally regardless of

2010 2009 2008 2006 2004

Agree 418 56 54 46 45 47

Disagree 164 22 23 31 25 19

Not sure 167 22 23 22 30 35

Total 749 100 100 100

v I llV1 ILUU1ILgt tJClItIIt-ClLIII1j III Cl LIYun~ VI

athletics are disciplined for breaking rules they 2010 2009 2008 2006 2004 ___ amp___ _ _ bullbull _ 1bullbull

Agree 375 50 49 44 35 37

Disagree 155 21 22 28 20 27

Not sure 217 29 29 28 42 38

Total 747 100 100 100

32 When athletes are disciplined for breaking the rules they are held accountable

2010 2009 2008 2006 2004

Agree 377 50 54 52 49 42

Disagree 134 18 15 18 11 18

Not sure 242 32 30 30 39 40

Total 753 100 100 100

2004-2010 Climate Survey Report Newberg High School NHS Page 4

33 I feel safe at Newberg High School 2010 2009 2008 2006 2004

Agree 499 66 62 55 55 58 Disagree 118 16 18 22 18 14degic Not sure 134 18 21 23 28 28 Total 751 100 100 100

In your opinion are the following issues a problem on the Newberg High School campus

34 Vandalism including graffiti 2010 2009 2008 2006 2004

No problem 197 27 27 21 16 32

Small problem 449 61 62 66 71 61

Serious roblem 90 12 11 13 13 7

Total 736 100 100 100

35 Gangs 2010 2009 2008 2006 2004

No problem 362 49 40 25 28 56

Small problem 326 44 46 56 58 36

Serious problem 48 7 13 19 14 9

Total 736 100 100 100

36 Alcohol use 2010 2009 2008 2006 2004

No problem 225 31 27 25 20 23

Small problem 347 47 46 40 44 48

Serious problem 163 22 26 35 36 29

Total 735 100 100 100

37 If alcohol use is a problem at school where does it happen

2010 2009 2008 2006 2004

hallways 112 20 25 26 17 17

commonscafeteria 130 23 25 28 18 17

parking Iot 297 52 54 58 57 47

classroom 73 13 18 20 12 14

locker areas in hallways 98 17 22 23

PE locker area 88 15 21 23

athletic fields 150 26

gyms 70 12

restrooms 270 48 46 54 51 36

bus stop 136 24 32 31 23 18

on the bus 132 23 29 30 23 21

walkipllI to or from school 290 51 52 53 48 41

athletic sports practices 13 17 9 11

sports events 30 38 43 39

school-sponsored activities or trips 24 26

Other Please Specify 202 36 30 41 43 42

2004-2010 Climate Survey Report Newberg High School NHS Page 5

I if ~y

38 If alcohol use at school is a problem when does it happen

2010 2009 2008 2006 2004

before school 349 60

during advisory 125 22

between classes 165 28

during lunch 250 43

after school 404 70

at sporting events 175 30

at school-sponsored activities or trips 127 22

Other please specify 113 19

39 Tobacco use 2010 2009 2008 2006 2004

No problem 256 35 28 30 19 26

Small problem 325 45 52 46 49 48

Serious problem 145 20 19 25 32 26

Total 726 100 100 100

40 If tobacco use is a problem at school where does it happen

2010 2009 2008 2006 2004

hallways 57 11 21 19 12 9

commonscafeteria 51 10 15 18 7 8

parking lot 272 54 58 56 60 50

classroom 46 9 14 15 8 6

locker areas in hallwyas 54 11 14 17

PE locker area 57 11 16 21

athletic fields 145 29

gyms 54 11

bus stop 189 37 37 38 41 27

on the bus 164 32 20 21 11 12

walking to or from school 70 14 55 55 64 60

athletic sports practices 279 55 10 19 12 8

sports events 23 34 34 28

school-sponsored activities or trips 16 24

Other Please Specify 138 27 30 34 37 31

41 If tobacco use is a problem at school when does it happen 2010 2009 2008 2006 2004

before school 321 62

during advisory 147 29

between classes 164 32

during lunch 259 50

after school 360 70

at sportinj events 142 28

at school~sponsored activities or trips 104 20

Other please specify 102 20

42 Drug use 2010 2009 2008 2006 2004

No problem 154 21 23 18 10 19

Small problem 304 42 44 38 33 39

Serious problem 260 36 33 43 57 42

Total 718 100 100 100

2004-2010 Climate Survey Report Newberg High School NHS Page 6

~ t~l

43 If drug use is a problem at school where does it happen

2010 2009 2008 2006 2004

hallways 109 19 26 32 24 16

commonscafeteria 96 17 25 27 18 16

parking Iot 293 52 55 55 61 49

classroom 83 15 18 22 13 11

Iocker areas in hallway 94 17 26 27

PE lockers 98 18 18 26

athletic fields 181 32

gyms 85 15

restrooms 288 52 47 56 64 47

bus stop 173 31 32 39 41 30

on the bus 130 23 25 28 29 26

walking to or from school 299 53 52 55 61 56

athletic sports practices 16 22 13 14

sports events 28 36 44 38

school-sponsored activities or trips 24 28

Other Please Specify 150 27 26 34 34 34

44 If drug use is a problem at school when does it happen

2010 2009 2008 2006 2004

before school 397 70 middotmiddotVmiddot

during advisory 196 35

between classes 214 38

during lunch 292 52

after school 370 65

at sporting events 158 28

at school-sponsored activities or trips 117 21

Otherplease specify 97 17

45 Drug selling 2010 2009 2008 2006 2004

No problem 313 44 39 34 20 35

Small problem 290 41 39 42 42 42

Serious problem 108 15 22 25 38 23

Total 711 100 100 100

46 If drug selling is a problem at school where does it happen 2010 2009 2008 2006 2004

hallways 166 39 46 49 50 40

commonscafeteria 125 29 37 42 43 33

parking Iot 231 54 53 61 64 54

classroom 92 22 25 30 27 25

locker areas in hallways 124 29 33 40

PE lockers 110 26 27 35

athletic fields 122 29

gyms 105 25

restrooms 193 45 48 52 57 43

bus stoP 148 35 37 42 42 34

on the bus 139 33 36 42 40 35

walking to or from school 201 47 46 54 57 47

athletic sports practices 17 24 18 18

sports events 26 37 40 36

school-sponsored activities or trips 20 27

Other Please Specify 128 30 23 26 26 29

2004-2010 Climate Survey Report Newberg High School NHS Page 7

47 If drug selling is a problem at school when does it happen

before school

during advisory

between classes

during lunch

after school

at sporting events

263

138

180

197

280

132

2010

61

32

42

46

65

31

2009 2008 2006 2004

at school-sponsored activities or trips 116 27

Other please specify 117 27

48 Sexual harassment

No problem

Small problem

Serious problem

Total

317

323

88

728

2010

44

44

12

100

2009

40

45

15

100

2008

36

52

12

100

2006

34

52

13

2004

41

42

14

49 Racial harassment

No problem

Small problem

Serious problem

Total

252

367

112

731

2010

34

50

15

100

2009

32

52

16

100

2008

24

52

25

100

2006

22

56

22

2004

33

47

20

50 Bullying

No problem

Small problem

Serious problem

Total

201

390

138

729

2010

28

53

19

100

2009

26

56

18

100

2008

21

59

20

100

2006

15

61

24

2004

24

57

19

51 Fighting

No probl~m

Small problem

Serious problem

Total

15

71

15

101

2010

15

70

15

100

2009

27

60

13

100

2008

19 ~

62

19

100

2006

12

61

27

2004

24

62

15

To the best of your knowledge have you used any of these substances in the last 30 days

alcohol

Yes

No

2010 2009 2008

19

81

2006

25

75

2004

20

80

Total 100

tobacco

Yes

No

Total

2010 2009 2008

12

88

100

2006

13

87

2004

14

86

2004-2010 Climate Survey Report Newberg High School NHS Page 8

marijuana 2010 2009 2008 2006 2004 Yes 10 14 14 No 90 86 86 Total 100

illicit drugs 2010 2009 2008 2006 2004 Yes 8 8 3 No 92 92 97 Total 100

Which of these things happened to you DURING THE SCHOOL DAY OR AT A SCHOOL ACTIVITY since the beginning of the school year

52 I had something stolen at school 2010 2009 2008 2006 2004

Yes 291 40 42 39 35 18

No 439 60 58 61 65 82

Total 730 100 100 100

53 I saw a student with a weapon at school 2010 2009 2008 2006 2004

Yes 231 32 34 33 26 15

No 502 68 66 67 74 85 Total 733 100 100 100

54 I was picked on at school because of my ethnicity 2010 2009 2008 2006 2004

Yes 111 15 19 16 12 8 No 621 85 81 84 88 92

Total 732 100 100 100

55 I saw students steal from the library a classroom or the cafeteria 2010 2009 2008 2006 2004

Yes 248 34 41 36 38 18

No 481 66 59 64 62 82

Total 729 100 100 100

56 I saw students destroy or mark-up school equipment or buildings 2010 2009 2008 2006 2004

Yes 294 40 44 48 45 21

No 433 60 56 52 55 79

Total 727 100 100 100

57 I saw students with tobacco on campus during the school day 2010 2009 2008 2006 2004

Yes 279 39 40 38 49 35

No 444 61 60 62 51 65

Total 723 100 100 100

58 I saw students using alcohol on campus during the school day 2010 2009 2008 2006 2004

Yes 206 28 34 28

No 519 72 69 72

Total 725 100 100 100

2004-2010 Climate Survey Report Newberg High School NHS Page 9

59 I saw students using drugs on campus during the school day 2010 2009 2008 2006 2004

Yes 215 30 32 30 No 513 70 68 70

Total 728 100 100 100

60 I saw students using drugs or alcohol at school-related activities after school

2010 2009 2008 2006 2004

Yes 226 31 35 30 34 18

No 500 69 65 70 65 82

Total 726 100 100 100

61 I saw students using drugs or alcohol at school-related athletic events after school

2010 2009 2008 2006 2004

Yes 198 28 31 27 37 27

No 520 72 69 73 63 73

Total 718 100 100 100

62 In your opinion what is the single most serious problem at Newberg High School

2010 2009 2008 2006 2004

theft 81 11 12 11 10 5

intimidation 40 6 8 5 4 6

sexual harassment 30 4 6 3 1 4

vandalism 61 9 2 4 4 3

defiance of authority 104 15 14 17 11 17

drug use 181 26 23 21 34 30

use of illegal performance enhancing drugs 12 2 2 1 2 1

gangs 12 2 4 4 3 1

tobacco use 28 4 4 2 2 2

racial harassment 28 4 6 6 4 4

drug sales 13 2 3 4 7 4

alcohol use 33 5 3 6 4 6

Other Please Specify 82 12 12 17 14 16

Total 705 100 100 100

63 If you believe drug use is a problem at NHS in your opinion what is the most widely-used drug at Newberg High School

2010 2009 2008 2006 2004

alcohol 191 32 33 36

marijuana 447 74 67 60

tobacco 151 25 31 23

inhalents 51 8 6 7

prescription drugs (oxycotin vicodin etc) 91 15 17 27

cocaine 62 10 9 7

amphetamines (including meth) 41 7 7 8

Other Please Specify 63 10 8 12

2004-2010 Climate Survey Report Newberg High School NHS Page 10

AVision for NHS 2003 Gates Grant Application

Our school vision of student learning is directly linked to core principles about teaching and learning

1 First we believe all students can learn regardless of their circumstances

2 Teachers and students alike have a desire to learn and both must be supported and encouraged to make connections in school

3 We believe in the concept of catalyst teaching and learning Teachers become catalysts for student learning by actively engaging students in the process of discovery showing students new ways of thinking and sparking new connections with both the material and targeted skills

4 We believe that students need to master essential skills as they expand their knowledge and experience

5 We believe that students learn better when their learning is personalized Students who make connections with significant adults in their lives are more successful as learners

6 We believe that students should have the opportunity to apply their knowledge in a meaningful way outside of the structures of traditional disciplines or content areas

7 We believe that all students can meet high performance standards if they are supported encouraged and have choice in their learning

8 We believe that every student has unique fits talents and interests and it is our job to cultivate them

9 We believe that excellence is achievable in acommunity of learners

Small School Goals and Outcomes 2003middot2010

GOALS School must emphasize two goals personalization-students must be known well and high expectations-- students must know that their teachers will hold them to high standards These goals must create equity by applying them to all students

Goal 1 Substantially increase students readiness for postsecondary education Goal 2 Improve teacher practice in every single class throughout the school Goal 3 Create five autonomous small schools with distinct identities

OUTCOMES o Teaching is rigorous and intellectually vibrant Student achievement is the top priority

o Essential skills are clearly identified supported and consistently taught

o Teachers have high expectations of all students and the skills necessary to support these high expectations

o Advisories and classes support student and adult connections

o Diversity is valued and encouraged Students parents and our community share their experiences in asafe environment

o Student learning and needs drive all instructional and organizational decisions

NEWBERG SCHOOL DISTRICT 29J AGENDA shy November 8 2010

Item Community Growth and Enrollment Information XXXX

Originator Claudia Stewart Coordinator of Communications and Community Relations

Presenter Claudia Stewart

Topic Summary Claudia will update the Board about community growth and enrollment

Information

NEWBERG SCHOOL DISTRICT 29J AGENDA shy November 8 2010

Item

Originator

Presenter

Resolution 2011-03 Appropriation Revision

Nathan Roedel Director of Finance and Operations

Nathan Roedel Director of Finance and Operations

Action XXXX

Topic Summary Appropriation Revision for Fiscal Year 2008-09

Background Information

The Board of Directors adopted the budget for Fiscal Year 2010-11 at the June 28 2010 School Board Meeting

An appropriation revision increasing the Fiduciary Early Retirement Fund in the amount of $10000 is necessary

Original Budget Appropriation $179165

Revised Budget Appropriation $189165

Superintendents Recommendation Move that the Newberg School District Board of Directors approve Resolution 2011 03 to revise appropriations in the Early Retirement Fund for 2010-11 fiscal year by title only

Newberg School District Resolution 2011middot03

Making Appropriations

BE IT RESOLVED that the appropriation amounts for the fiscal year beginning July 1 2010 and for the purposes shown below are hereby revised

Fiduciary Fund

Early Retirement +10000

The above resolution statement was approved and declared adopted on this 8th day of November 2010

Dr Paula A Radich Clerk Melinda Van Bossuyt Chair

NEWBERG SCHOOL DISTRICT 29J AGENDA shy November 8 2010

Item

Originator

Presenter

Cancel November 22 2010 Board Meeting

Toni Wyss Board Secretary

Dr Paula A Radich Superintendent

Action XXXX

Topic Summary Cancel the November 222010 Board Meeting

Superintendents Recommendation Move that the Newberg School District Board of Directors cancel the November 222010 Board Meeting

NEWBERG SCHOOL DISTRICT 29J AGENDA shy November 082010

Item

Originator

Presenter

Request for Proposals for Architectural and Engineering Services

Nathan Roedel Director of Finance and Operations

Nathan Rodel Director of Finance and Operations

Action XXXX

Topic Summary Following the recommendations of the Districts Facilities Task Force the Board will seek proposals regarding acost analysis of those recommendations

Background Information In the fall of 2010 a citizen Facilities Task Force examined current and projected enrollment and facility capacity and made recommendations for future needs The task force reported that the Newberg Public Schools required additional space for future growth The report also stated that schools were in need of repair including roofs heating and ventilating systems The goals are as follows

o Accommodate enrollment growth-now and in the future o Maintain the communitys investment in schools through major maintenance o Increase safety and security at school sites o Purchase property for future schools at todays market rates

Since the completion of projects for the 2002 bond measure the district has maintained its facilities with a minimal expenditure of funds The 1993 bond issue retires in 2011 thereby providing the district a window to determine whether to consider afuture bond measure

For the Board of Directors to adequately plan for future facility needs an updated analysis of enrollment trends educational athletic and activity programs needs and recommendations concerning facility and maintenance costs is required

Superintendents Recommendation Move that the Newberg School District Board of Directors approve the Request for Proposals for Architectural and Engineering Services as presented

Newberg School District 29J Request For Proposals

Architectural and Engineering Services

1 Introduction Newberg School District (hereafter referred to as the District) seeks architectural and engineering proposals regarding the design and construction addition and renovation of the Districts 12 physical facilities The District intends to execute a written agreement with an architectural firm to provide preliminary architectural and engineering cost estimates for a potential construction bond

The Districfs selection process shall consist of the Districts review and analysis of the proposers response to this request for proposal

2 Scope of Services Provide preliminary architectural and engineering estimates for the following projects as recommended by the Districts Facilities Task Force

New Middle Alternative Welcome Center School 1 Build new school that incorporates Transitions and CYFS programs

Include new kitchen and one or more cafeterias Remove modulars at MV ampCV DistrictmiddotWide

2 Resurface parking areas as needed (Pave service road behind NHS) 3 Repair sidewalks as needed 4 Upgrade Phone System 5 Lock Down System (school accessibility) 6 Replace carpets with hard flooring (CVMS DD AC NHS Caftall Center) 7 Security System ampCamera Evaluation (JA MVMS NHS) 8 Replace GCMs with UNCs 9 Replace Gym Lighting - T-5s - (Senate Bill 1149)

111 Install a refrigeration monitoring system

Administrative Servicesmiddot District Office 10 Modify Server Room - fire protection system 11 Additional Parking

Replace Existing Furnaces as Required 108 Build a new server room

pl

Antonia Crater Elementary School

12 New intercom system 13 Add storage - outside behind Gym

Dundee Elementary School 14 Combine two services and replace old panel equipment and wiring 15 New roof on 5th street classrooms 16 Modify and relocate health room 17 Replace gym air handler 18 Replace single pane windows where they occur

Edwards Elementary School 19 New intercom 20 Add parking lot lighting by crosswalk 21 Add speed bumps to parking in front 22 Improve conference room ventilation 23 New Roof 24 Modify built in gutter system 25 Replace Generator 26 Provide additional computer lab (expand into library space) 27 Replace Existing Fiber Ductwork as required

Ewing Young Elementary School 29 Old wiring (asbestos) and distribution panels

Joan Austin Elementary School 30 Fix Cafeteria floor covering and patch new floor 31 Replace fixed window between office and health room with slider

Mabel Rush Elementary School 32 Replace old AO Smith Boiler with new Aerco boiler and integrate into BMS control panel 33 Acoustic tiles in halls (Dual purpose with tack boards) 34 Tack boards in halls (Dual purpose with acoustic tiles in halls) 35 Add electrical outlets 36 Add back-up Generator

108 Design a new serving line for the cafeteria 109 Develop a larger Storage area for the cafeteria

Mountain View Middle School 37 Redesign bus drop off 38 Redesign student drop off and pick up 39 Redesign parking for staff 41 Adjustable shelving and ladder access for PE storage 42 Replace all windows with broken seals

p2

43 44 45 46 47 48 49 50 54 55 56 57 58 59 60

Newberg High School 61 62 63 64 65 66 67 68 69

103 104 105 106 107

Grout and seal kitchen and restroom floors Basketball court drainage (resurface) New Addressable Fire Alarm system Lockers replaced with half size lockers Additional gym or multipurpose room for PE Improved (enlarged) counseling space Increase size of conference room Add office space for speech therapist psychologist behavior amp autism specialists and testing Sound proofing at principals offices Motion detectors (lighting) Add preheat coil to AHU 1 Replace defective VAVcontrollers Replace boiler Add separate hot water source for kitchen Install ducted returns from classroom pods

Modify Server Room fire protection system Upgrade HVAC system for gym Re-design gas shut-off valves in science rooms Modify internal zone return ducting in buildings A B C D E Fand G Redesign old woodshop area for classrooms Move Book Room Replace original hot water heating system in Gym with two high efficiency heaters Provide office space for Blue School that is not separated from the school Add improved entry to NHS (monument lighting landscaping etc) Expand the Great Expectations area-possibly moving a wall into J107 Expand and complete the pantry and expansion of culinary arts area to include acafe Redesign remainder of welding area to support the long-term growth of PCCCommunity classes Redesign Wurrain Theater to include another music classroomrecording studio Convert the former woodshop into a technology center

NHS Athletics Stadium Complex Track

70 New sub-grade improvements and surface for Track 71 Timing Equipment 72 Two Long Jump Pits and add high jump mats by scoreboard

Football Field 73 Artificial Turf

Grandstand 75 Concessions 76 Locker Rooms and Restrooms 77 Storage 78 New Visitor Bleacher

Tennis Courts

p3

(J ltnltgt U I

79 Two additional courts plus electrical circuits 80 Additional Electrical Circuits

Baseball 81 Finish Lights 82 Batting Cage 83 Replace bleachers varsity and JV fields 84 Press Box ampConcessions 85 JV Scoreboard (move to different location or new one)

Softball 86 Netting to protect spectators 87 Batting Cage

Wrestling 88 Replace carpet in Caffall Center with Mondo 89 Industrial washerdryer 90 Lockers in weight room 91 Replace closed off restroom 92 Team Room

McGrath Gym 93 Replace heaters 94 Renovate locker storage and team rooms 95 Move east side curtain to west side 96 Add athletic training room large enough for two tubs and office

Alternative High School Construct a replacement facility for the current Alternative High School building

Physical Plant 97 Install fire sprinkler system 98 Roof exhaust (Grounds Dept) 99 New gutters on storage building

100 New lighting in storage building 101 Insulate warehouses 102 New insulated doors and openers north building 110 Develop warehouse space for freezer

3 Selection Schedule bull Issue Request for Proposal November 9 2010 bull Project OrientationSite Visits (if necessary) TBD bull Receive Response to Request for Proposal 200 pm November 18 2010 bull Conduct Interviews Contact References (if applicable) TBD

The School District reserves the right to terminate suspend or modify the proposed school project at any time prior to executing the OwnerArchitect Form of Agreement In the event of such termination suspension or modification the School District shall have no obligation or liability to any firms preparing or submitting proposals for this RFP

p4

4 Target Dates The following dates are provided for planning purposes only

November 2011-Execute AE Agreement December 2011January 2012- BeginComplete preliminary design and build cost analysis

5 Instructions For Preparing Proposal Proposals shall be submitted in ten (10) copies to

Nathan Roedel Director of Finance and Operations Newberg School District 29J 714 E 6th Street Newberg OR 97132

In order to be considered proposals must be received by the School District no later than 200 pm November 18 2010

Proposals shall contain the information listed below and shall be tabbed as follows

Section 1 Organization Staffing and Qualifications 1) Provide a team organization chart depicting team members Include names titles and specific

responsibilities of team members

a) Through narrative discussion show reason why this firm believes it is especially qualified to undertake this project Discuss any unique qualifications that this firm possesses which would be of a benefit to the School District in the execution of this project

Section 2 Understanding of the Construction Program The Architect shall in a clear concise manner state hisher understanding of the project and program and the role of the Architect in the Pre-Desjgn Phase

The Architect shall provide information regarding their knowledge of the school districts facilities

Section 3 Other Information 1) The Architect shall indicate whether as a single entity or as a member of ajoint venture the firm has been the

subject of any litigation through the discharge of its professional services If so provide a detailed description of the litjgants the subject matter and the disposition of the arbitration or lawsuit

2) The Architect shall provide three (3) or more references of projects within similar industry performed in the previous five (5) years to be contact by the School District

Section 4 Fee Proposal 1) The fee proposal shall include all compensation and other payments due the Architect (eg manpower

overhead profit direct costs etc) in the performance of the scope of this RFP

2) The fee proposal for the project shall include costs associated with the Pre-Design Phase

3) For the pre-design phase show a) The proposed staff man hours anticipated for each discipline and individual total man hours and

estimated total labor and indirect costs

Proposal Evaluation Proposals received will be evaluated on the following criteria

a) Completeness of the submission (PassFail) b) Outcome of Reference Calling (20)

p5

V)i7I I

c) Vendors described knowledge of schools and school district construction (20) d) Vendors described knowledge of Newberg Public Schools buildings and Infrastructure (60)

For a Vendor to receive the full percentage available for each criterion listed district administration (at least six (6) administrators) will rank responses in each area on a scale of 1 (least meets) to 10 (absolutely meets) in regards to the perceived validity of statements contained in the RFP as they relate to the above concepts

p6

~ 12

NEWBERG SCHOOL DISTRICT 29J AGENDA - November 82010

Item Items for Future Agendas Information XXXX

Presenter Board Chair

Topic Summary Attached is the calendar for future Board agenda items

December 13 20tO No Second Meetin

bull Superintendent Evaluation Timeline bull Preliminary 2011middot12 School Calendar bull Special Programs Update bull Budget Calendar and Process 2011middot12 bull Budget Status Report bull Monthly Financial Report - Consent Agenda bull Visioning bull OETC Copier Contract bull Audit Report for 2009-10 with Auditors

Executive Session

Janua 24 2011Janua 102011

bull Proclamation Board Appreciation Month bull New Course Proposals bull Policies

Executive Session

bull Appropriation Transfer Resolution

Executive Session

bull Board Appreciation bull Student Recognition bull Quarterly Financial Report bull Accept Audit for 2009-10 bull Essential Skills bull Division 22 Standards

Executive Session

February 28 2011

630 Executive Session - Exempt Records

bull Student Recognition bull Monthly Financial Report - Consent Agenda

bull Licensed Teacher Contract Renewal bull Temporary Teacher Contracts bull Administrator Contract Renewal bull Superintendent Evaluation bull Superintendent Contract Renewal bull Proclamation-Classified Employee Appreciation Week

(March 7-10) Executive Session

March 28 2011 March 142011

bull Monthly Financial Report Consent Agendabull

Executive Session Executive Session

April 112011

Executive Session

May 092011

bull Establish Meal Prices 2011-12

bull Establish District Fees 2011-12

bull Establish Board Calendar 2011-12 bull WESD Board ElectIon

April 25 2011

bull Prociamation-Teacher Appreciation Week bull Quarterly Financial Report bull Rights and Responsibilities Handbook

Executive Session

May 23 2011

bull Monthly Financial Report - Consent Agenda bull District Fees bull Final 2011-12 School Calendar

Appoint Student Representatives to the Board bull Appropriation Transfer - Resolution

Executive SessionExecutive Session

June 27 2011June 13 2011

bull Resolution 2011- Adopting the Budget Making Appropriations and Imposing and Categorizing Taxes

bull Establish Substitute Teacher Pay Rate 2011-12 bull

Executive Session

bull Monthly Financial Report shybull bull Appropriation Transfer

Executive Session

Consent Agenda

  • Agenda
  • Oath of Office
  • MVMS Student Presentation
  • Consent Agenda
  • Minutes
  • Donation
  • Small Schools Update
  • Community Growth and Enrollment
  • Resolution 2011-03 Appropriation Revision
  • Cancel November 22 2010 Board Meeting
  • RFP Architectural and Engineering Services
  • Future Agendas
Page 15: NEWBERG SCHOOL DISTRICT 29J BOARD OF DIRECTORS … · Topic Summary: Deona Twenge was appointed Board Representative to Zone 1 at the October 25, 2010 Special Board Meeting to fulfill

0

Jl t (I)

C J t)

450 shy

400

350

300

250

200

150

100

50

00

of Students that Met or Exceeded in Reading Subgroup Sped

424

-shy ---shy --------shy

10-11 S t 11=]i)I Y ( lr-

Data Source ODE State Report Card - Includes ONLY sophomores who are counted at the building level spending at least 40 of their day in regular education This typically represents 97-98 of the class

i

04-05 05-06 06-07 07-08 08-09 09-10

Change in achievement level standards

of Students that Met or Exceeded in Math Subgroup SPed

400

350

Jl 300 I (I) 250

C J 200 t) 0 150

100

50

00

02-03 03-04 04-05 05-06 06-07 07-08 08-09 09-10 10-11

Data Source ODE State Report Card - Includes ONLY sophomores who are counted at the building level spending at least 40 of their day in regular education This typically represents 97-98 of the class

__ ___ ________GIltinpe in actl1~vementl~vellgttngarcls

--- --------------

of Students that Met or Exceeded in Writing Subgroup Sped

25 23 22

04-05 05-06 06-07 07-08 08-09 09-10 10-11

Sill i 1 Yell-S

Data Source ODE State Report Card - Includes ONLY sophomores who are counted at the building level spending at least 40 of their day in regular education This typically represents 97-98 of the class

of Students that Met or Exceeded in Reading Subgroup LEP

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20

15

10

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400

350 300 250

200

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04-05 05-06 06-07 07-08 08-09 09-10 10-11 r I] II 1 Y( 11

Data Source ODE State Report Card Includes ONLY sophomores who are counted at the building level spending alleasl40 of their day in regular education This typically represents 97-98 of the class

____C=ha=nge in achievement

of Students that Met or Exceeded in Math Subgroup LEP

500 458

02-03 03-04 04-05 05-06 06-07 07-08 08-09 09-10 10-11

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450 400

350 300

250 200

150 100

50 00

r 1 1 Ii j i Yi ~ 11 bull

Data Source DDE State Report Card Includes ONLY sophomores who are counted at the building level spending at least 40 of their day in regular education This typically represents 97-98 of the class

Ghanqein achi~ement III ~~I1(tar9s

of Students that Met or Exceeded in Writing Subgroup LEP

2425

20 l Q) 15C l

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0

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0

05-06 06-07 07-08 08-09 09-10 10-1104-05

I ) 1 middot1 I

Data Source ODE State Report Card - Includes ONLY sophomores who are counted at the building level spending at least 40 of their day in regular education This typically represents 97-98 of the

Data Source ODE State Report Card - Includes ONLY sophomores who are counted at the building level spending at least 40 of their day in regular education This typically represents 97-98 of the class

Change in achievement level standards

600

500 $ c 400 ()

C I 300

(J) - 0 200 ~ 100

00

of Students that Met or Exceeded in Reading Subgroup Hispanic

553

04-05 05-06 06-07 07 -08 08-09 09-10 10-11 ) II II i )1 Yl 11

of Students that Met or Exceeded in Math Subgroup Hispanic

700

ll c (i)

C s-en 0 ~ 0

500

400

300

200

100

00

02-03 03-04 04-05 05-06 06-07 07-08 08-09 09-10 10-11Sln111 I Y( 11

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Change in achieement leel standards

Jl c Ql

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~

35

30

25

of Students that Met or Exceeded in Writing Subgroup Hispanic

20

10

5

0

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Data Source ODE State Report Card - Includes ONLY sophomores who are counted at the building leeuro1 spending at least 40 of their day in regular education This typically represents 97-98 of the class

--

Percent of Students Enrolled in College the Fall Immediately Following Graduation From High School

100~1

90

80 I)

~ 70tIS J 0

60~ 537 50 S~ 4~ 4r 4 4~0 n

C OJ 40 Y lI-OJ

Q 30

20

10

0 2004 200S 2006 2007 2008 2009

Class

f+ All I~~~ti~~- middot-AVG--48~

J

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Percent of Students EnroUed inColIege the FaU Immediately FoUowing Graduation From High Schoo~ by Institrutional Type

100

90

80 111 cu IU 70 s

C ns 60 Ishy

~ 51 53 0

so bull 48 bull

4i 47 bull ~

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40

30

37 --shy

35 35 38 ___ 31 _-----------_ 32 _---e----shy ------shy

20 16 14 14 _ _ - M - - ~ - bull __AI _ _ _ 12 11 M _ 15 --- ----- _- shy

10

o _-_- --200-4- ~----------~--~ --- ---~~~ -----~-~ --- -~ - ------ ~----- --- __---- 2005 2006 2007 2008 2009

Class

All Institutions Public Institutions Private Institutions AVe = 48

-~ 51- -C

Percent of Students Enrolled in College at Any Time During the First Year After High School

100

90

111 OJ fU = 0 ra 0shy~ Ilshy0 s lt11 V 0shy

ff

80

70

60

50

40

30

54 54bullbull 56 52bull

6

~ 51

20

10

o _ 2004 2005 2006 2007 2008 2009

Class

[+ All Instit~tions nAVG = 55I Q

~

Percent of Students Enrolled in College at Any Time During the First Two Years After High School

1

100 ~

90 j 80

I ell ltII 70tlSs

C tlS 60

0

-

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I

oj

61 61 60 63 ---S~ 5 bull

2004 2005 2006 2007 2008 2009

Class

(+Alll~l~ns AVc~601

o-~

bull bull bull

Percent of Students Enrolled in College the First Year After High School Who Returned for a

100

90en -cshy 800 shyc ClJ 70I (U

0 11 60 c (II 50a J Vl 40 shy0

30c ClJ u shyltII 20

Q

10

0

Second Year (Freshman to Sophomore Retention)

89

~9 82 85bull 82

-

2004 2005 2006 2007 2008

Class

freshman to Sophomore Retention AVe == 83

--~ --shyJ

Most Common Institutions of Initial Enrollment for All Classes - by Number of Students

1 PORTLAND COMMUNITY COLLEGE 2 OREGON STATE UNIVERSITY 3 CHEMEKETA COMMUNITY COLLEGE 4 GEORGE FOX UNIVERSITY S UNIVERSITY OF OREGON) MAIN CAMPUS 6 WESTERN OREGON UNIV ERSITY 7 PORTLAND STATE UNIVERSITY 8 CLACKAMAS COMMUNITY COLLEGE 9 LINFIELD COLLEGE 10 UNIVERSITY OF PORTLAND 11 PACIFIC UNIVERSITY 12 CENTRAL OREGON COMMUNITY COLLEGE 13 LINN-BENTON COMMUNITY COLLEGE 14 OREGON INSTITUTE OF TECHNOLOGY 15 SEATTLE UNIVERSITY 16 SOUTHERN OREGON UNIVERSITY 17 MT HOOD COMMUNITY COLLEGE 18 LANE COMMUNITY COLLEGE 19 WlLLAMETTE UNIVERSITY 20 AZUSA PACIFIC UNIVERSITY 21 BRIGHAM YOUNC UNIVERSITY 22 SEATTLE PACIFIC UNIVERSITY 23 THE EVERGREEN STATE COLLECE 24 BRIGHAM YOUNG UNIVERSITY - IDAHO FALLWINTER 25 BRIGHAM YOUNG UNIVERSITY -IDAHO AIINTERSPRING

2 9gt ~

131 d4

Newberg High School Student Survey 2004-2010 July 2010

6 Students are given the grades ABCD and F to show how well theyre doing in school Suppose your school was graded in the same way All things considered what grade would you give your small school ABCD or F

A 158

B 321

C 155

D 40

F 34

cant sayno opinion 60

Total 768

7 The majority of my high school courses will have value to me after graduation from Newberg High School

Agree 403

Disagree 149

Not sure 215

Total 767

8 It is easy to be involved in student activities athletics or leadership at Newberg High School

Agree 491

Disagree 130

Not Sure 144

Total 765

9 Students in my small school have school spirit

Agree 334

Disagree 239

Not sure 191

Total 764

10 Teachers and staff in my small school have school spirit

Agree 465

Disagree 133

Not sure 166

Total 764

11 Compared to last year there is more school spirit

Agree 235

Disagree 191

Not sure 338

Total 764

2004-2010

2010

21

42

20

5

4

8

100

2010

53

19

28

100

2010

64

17

19

100

2010

44

31

25

100

2010

61

17

22

100

2010

31

25

44

100

2009

23

39

20

6

6

6

100

2009

53

22

25

100

2009

62

18

20

100

2009

35

41

24

100

2009

62

18

20

100

2009

29

27

43

100

2008 2006 2004

16 5 8

34 34 37

25 40 34

10 14 10

7 3 6

8 3 6

100

2008 2006 2004

48 55 59

25 16 16

27 29 25

100

2008 2006 2004

56 53 60

27 20 19

17 26 21

100

2008 2006 2004

29 29 32

48 53 37

23 19 31

100

2008 2006 2004

54 39 49

26 28 20

20 33 31

100

2008 2006 2004

20

39

41

100

Climate Survey Report Newberg High School NHS Page 1

1 Jy

121 enjoy coming to school

Agree

Disagree

Not sure

Most of the time

Some of the time

Rarelynever

no opinion

367

237

162

766

2010

48

31

21

100

2009

45

37

18

2008

39

38

24

2006

24

53

21

2

2004

34

46

19

1

13 The adults at this school listen to you

Agree

Disagree

Not sure

406

210

150

2010

53

27

20

2009

55

25

20

2008

42

36

22

2006 2004

Total 766 100 100 100

14 Changes at school are clearly communicated to me

Agree

Disagree

Not sure

Total

195

361

208

764

2010

26

47

27

100

2009

32

47

21

100

2008

17

64

18

100

2006 2004

15 I have an opportunity to be involved In the development of Small Schools Agree 243

Di~agree 293

Not sure 227

Total 763

2010

32

38

30

100

2009

40

36

24

100

2008

28

51

21

100

2006 2004

16 Overall student discipline and behavior is not a problem at Newberg High School

Agree 213

Disagree 351

Not sure 202

Total 766

2010

28

46

26

100

2009

30

39

31

100

2008

23

53

24

100

2006

26

50

24

2004

40

33

27

18 When students have an emergency at school someone is there to help 2010 2009 2008 2006 2004

Agree 546 72 70 62 48 54

Not sure 149 20 19 25 41 34

Total 755 100 100 100

2004-2010 Climate Survey Report Newberg High School NHS Page 2

19 Campus supervision is adequate before and after school during lunch and between classes

gree 440

Disagree 172

Not sure 140

Total 752

2010

59 23

19

100 ~

2009

58

24

18

100

2008

55

26

19

100

2006

49

28

23

2004

58

18

24

20 Compared to last year student behavior on the school bus is better this year Agree 164

Disagree 133

Not sure 451

Total 748

2010

22

18

60

100

2009

23

18

58

100

2008

15

21

65

100

2006 2004

21 My teachers are concerned about me

Agree

Disagree

Not sure

Total

353

203

197

753

2010

47

27

26

100

2009

54

21

25

100

2008

42

30

29

100

2006

45

17

37

2004

40

19

41

22 Strangers do not come and go on the NHS campus easily

Agree 359

Disagree 179

Not sure 214

Total 752

2010

48

24

28

100

2009

39

29

32

100

2008

38

29

33

100

2006

34

25

42

2004

36

24

40

23 School rules and student rights and responsibilities are clear and students know what they are Agree 412

Disagree 190

Not sure 145

Total 747

2010

55

25

19

100

2009

57

23

20

100

2008

48

34

18

100

2006

44

29

27

2004

54

16

30

24 People trust and respect each other in my small school

Agree Disagree Not sure

Total

291 269 189

749

2010

39 36 25

100

2009

37 40 22

100

2008

29 49 22

100

2006

11 61 28

2004

19 49 33

25 Students in different ethnic groups in my small school are respected

Agree 385

Disagree 167

Not sure 202

Total 754

2010

51

22

27

100

2009

47

25

28 100

2008

39

34

27

100

2006

18

57

25

2004

22

44

34

2004-2010 Climate Survey Report Newberg High School NHS Page 3

lkaLj 26 Teachers in my small school take action when they see rules being broken

2010 2009 2008 2006 2004

Agree Disagree

442 164

59 22010

61 middot21

56 24middot

48 2100

47 28

Not sure 146 19 18 20 31 25

Total 752 100 100 100

27 Coaches at Newberg High School take action when they see rules being broken

2010 2009 2008 2006 2004

Agree 396 53 56 52 44 44

Disa~~e 101 13 13 15 12 13

Not sure 254 34 31 33 44 44 Total 751 100 100 100

pound0 ItcUCI3 I Illy ~lildl1 toIUUI tUW YlIIICII

students in their class are under the influence of 2010 2009 2008 2006 2004 __ ___ 1__ _1

Agree 204 27 26 17 16 20

Disagree 314 42 39 48 47 40

Not sure 235 31 35 35 38 40

Total 753 100 100 100

L~ yUcn llt) elL cwnn~ nlWIl vvllUVI IJlUVV WIICII

students are under the Influence of drugs or 2010 2009 2008 2006 2004 __ _1

Agree 258 34 35 29 28 29

Disagree 174 23 24 28 20 20

Not sure 322 43 42 43 52 51

Total 754 100 100 100

30 When students are disciplined for breaking rules they are treated equally regardless of

2010 2009 2008 2006 2004

Agree 418 56 54 46 45 47

Disagree 164 22 23 31 25 19

Not sure 167 22 23 22 30 35

Total 749 100 100 100

v I llV1 ILUU1ILgt tJClItIIt-ClLIII1j III Cl LIYun~ VI

athletics are disciplined for breaking rules they 2010 2009 2008 2006 2004 ___ amp___ _ _ bullbull _ 1bullbull

Agree 375 50 49 44 35 37

Disagree 155 21 22 28 20 27

Not sure 217 29 29 28 42 38

Total 747 100 100 100

32 When athletes are disciplined for breaking the rules they are held accountable

2010 2009 2008 2006 2004

Agree 377 50 54 52 49 42

Disagree 134 18 15 18 11 18

Not sure 242 32 30 30 39 40

Total 753 100 100 100

2004-2010 Climate Survey Report Newberg High School NHS Page 4

33 I feel safe at Newberg High School 2010 2009 2008 2006 2004

Agree 499 66 62 55 55 58 Disagree 118 16 18 22 18 14degic Not sure 134 18 21 23 28 28 Total 751 100 100 100

In your opinion are the following issues a problem on the Newberg High School campus

34 Vandalism including graffiti 2010 2009 2008 2006 2004

No problem 197 27 27 21 16 32

Small problem 449 61 62 66 71 61

Serious roblem 90 12 11 13 13 7

Total 736 100 100 100

35 Gangs 2010 2009 2008 2006 2004

No problem 362 49 40 25 28 56

Small problem 326 44 46 56 58 36

Serious problem 48 7 13 19 14 9

Total 736 100 100 100

36 Alcohol use 2010 2009 2008 2006 2004

No problem 225 31 27 25 20 23

Small problem 347 47 46 40 44 48

Serious problem 163 22 26 35 36 29

Total 735 100 100 100

37 If alcohol use is a problem at school where does it happen

2010 2009 2008 2006 2004

hallways 112 20 25 26 17 17

commonscafeteria 130 23 25 28 18 17

parking Iot 297 52 54 58 57 47

classroom 73 13 18 20 12 14

locker areas in hallways 98 17 22 23

PE locker area 88 15 21 23

athletic fields 150 26

gyms 70 12

restrooms 270 48 46 54 51 36

bus stop 136 24 32 31 23 18

on the bus 132 23 29 30 23 21

walkipllI to or from school 290 51 52 53 48 41

athletic sports practices 13 17 9 11

sports events 30 38 43 39

school-sponsored activities or trips 24 26

Other Please Specify 202 36 30 41 43 42

2004-2010 Climate Survey Report Newberg High School NHS Page 5

I if ~y

38 If alcohol use at school is a problem when does it happen

2010 2009 2008 2006 2004

before school 349 60

during advisory 125 22

between classes 165 28

during lunch 250 43

after school 404 70

at sporting events 175 30

at school-sponsored activities or trips 127 22

Other please specify 113 19

39 Tobacco use 2010 2009 2008 2006 2004

No problem 256 35 28 30 19 26

Small problem 325 45 52 46 49 48

Serious problem 145 20 19 25 32 26

Total 726 100 100 100

40 If tobacco use is a problem at school where does it happen

2010 2009 2008 2006 2004

hallways 57 11 21 19 12 9

commonscafeteria 51 10 15 18 7 8

parking lot 272 54 58 56 60 50

classroom 46 9 14 15 8 6

locker areas in hallwyas 54 11 14 17

PE locker area 57 11 16 21

athletic fields 145 29

gyms 54 11

bus stop 189 37 37 38 41 27

on the bus 164 32 20 21 11 12

walking to or from school 70 14 55 55 64 60

athletic sports practices 279 55 10 19 12 8

sports events 23 34 34 28

school-sponsored activities or trips 16 24

Other Please Specify 138 27 30 34 37 31

41 If tobacco use is a problem at school when does it happen 2010 2009 2008 2006 2004

before school 321 62

during advisory 147 29

between classes 164 32

during lunch 259 50

after school 360 70

at sportinj events 142 28

at school~sponsored activities or trips 104 20

Other please specify 102 20

42 Drug use 2010 2009 2008 2006 2004

No problem 154 21 23 18 10 19

Small problem 304 42 44 38 33 39

Serious problem 260 36 33 43 57 42

Total 718 100 100 100

2004-2010 Climate Survey Report Newberg High School NHS Page 6

~ t~l

43 If drug use is a problem at school where does it happen

2010 2009 2008 2006 2004

hallways 109 19 26 32 24 16

commonscafeteria 96 17 25 27 18 16

parking Iot 293 52 55 55 61 49

classroom 83 15 18 22 13 11

Iocker areas in hallway 94 17 26 27

PE lockers 98 18 18 26

athletic fields 181 32

gyms 85 15

restrooms 288 52 47 56 64 47

bus stop 173 31 32 39 41 30

on the bus 130 23 25 28 29 26

walking to or from school 299 53 52 55 61 56

athletic sports practices 16 22 13 14

sports events 28 36 44 38

school-sponsored activities or trips 24 28

Other Please Specify 150 27 26 34 34 34

44 If drug use is a problem at school when does it happen

2010 2009 2008 2006 2004

before school 397 70 middotmiddotVmiddot

during advisory 196 35

between classes 214 38

during lunch 292 52

after school 370 65

at sporting events 158 28

at school-sponsored activities or trips 117 21

Otherplease specify 97 17

45 Drug selling 2010 2009 2008 2006 2004

No problem 313 44 39 34 20 35

Small problem 290 41 39 42 42 42

Serious problem 108 15 22 25 38 23

Total 711 100 100 100

46 If drug selling is a problem at school where does it happen 2010 2009 2008 2006 2004

hallways 166 39 46 49 50 40

commonscafeteria 125 29 37 42 43 33

parking Iot 231 54 53 61 64 54

classroom 92 22 25 30 27 25

locker areas in hallways 124 29 33 40

PE lockers 110 26 27 35

athletic fields 122 29

gyms 105 25

restrooms 193 45 48 52 57 43

bus stoP 148 35 37 42 42 34

on the bus 139 33 36 42 40 35

walking to or from school 201 47 46 54 57 47

athletic sports practices 17 24 18 18

sports events 26 37 40 36

school-sponsored activities or trips 20 27

Other Please Specify 128 30 23 26 26 29

2004-2010 Climate Survey Report Newberg High School NHS Page 7

47 If drug selling is a problem at school when does it happen

before school

during advisory

between classes

during lunch

after school

at sporting events

263

138

180

197

280

132

2010

61

32

42

46

65

31

2009 2008 2006 2004

at school-sponsored activities or trips 116 27

Other please specify 117 27

48 Sexual harassment

No problem

Small problem

Serious problem

Total

317

323

88

728

2010

44

44

12

100

2009

40

45

15

100

2008

36

52

12

100

2006

34

52

13

2004

41

42

14

49 Racial harassment

No problem

Small problem

Serious problem

Total

252

367

112

731

2010

34

50

15

100

2009

32

52

16

100

2008

24

52

25

100

2006

22

56

22

2004

33

47

20

50 Bullying

No problem

Small problem

Serious problem

Total

201

390

138

729

2010

28

53

19

100

2009

26

56

18

100

2008

21

59

20

100

2006

15

61

24

2004

24

57

19

51 Fighting

No probl~m

Small problem

Serious problem

Total

15

71

15

101

2010

15

70

15

100

2009

27

60

13

100

2008

19 ~

62

19

100

2006

12

61

27

2004

24

62

15

To the best of your knowledge have you used any of these substances in the last 30 days

alcohol

Yes

No

2010 2009 2008

19

81

2006

25

75

2004

20

80

Total 100

tobacco

Yes

No

Total

2010 2009 2008

12

88

100

2006

13

87

2004

14

86

2004-2010 Climate Survey Report Newberg High School NHS Page 8

marijuana 2010 2009 2008 2006 2004 Yes 10 14 14 No 90 86 86 Total 100

illicit drugs 2010 2009 2008 2006 2004 Yes 8 8 3 No 92 92 97 Total 100

Which of these things happened to you DURING THE SCHOOL DAY OR AT A SCHOOL ACTIVITY since the beginning of the school year

52 I had something stolen at school 2010 2009 2008 2006 2004

Yes 291 40 42 39 35 18

No 439 60 58 61 65 82

Total 730 100 100 100

53 I saw a student with a weapon at school 2010 2009 2008 2006 2004

Yes 231 32 34 33 26 15

No 502 68 66 67 74 85 Total 733 100 100 100

54 I was picked on at school because of my ethnicity 2010 2009 2008 2006 2004

Yes 111 15 19 16 12 8 No 621 85 81 84 88 92

Total 732 100 100 100

55 I saw students steal from the library a classroom or the cafeteria 2010 2009 2008 2006 2004

Yes 248 34 41 36 38 18

No 481 66 59 64 62 82

Total 729 100 100 100

56 I saw students destroy or mark-up school equipment or buildings 2010 2009 2008 2006 2004

Yes 294 40 44 48 45 21

No 433 60 56 52 55 79

Total 727 100 100 100

57 I saw students with tobacco on campus during the school day 2010 2009 2008 2006 2004

Yes 279 39 40 38 49 35

No 444 61 60 62 51 65

Total 723 100 100 100

58 I saw students using alcohol on campus during the school day 2010 2009 2008 2006 2004

Yes 206 28 34 28

No 519 72 69 72

Total 725 100 100 100

2004-2010 Climate Survey Report Newberg High School NHS Page 9

59 I saw students using drugs on campus during the school day 2010 2009 2008 2006 2004

Yes 215 30 32 30 No 513 70 68 70

Total 728 100 100 100

60 I saw students using drugs or alcohol at school-related activities after school

2010 2009 2008 2006 2004

Yes 226 31 35 30 34 18

No 500 69 65 70 65 82

Total 726 100 100 100

61 I saw students using drugs or alcohol at school-related athletic events after school

2010 2009 2008 2006 2004

Yes 198 28 31 27 37 27

No 520 72 69 73 63 73

Total 718 100 100 100

62 In your opinion what is the single most serious problem at Newberg High School

2010 2009 2008 2006 2004

theft 81 11 12 11 10 5

intimidation 40 6 8 5 4 6

sexual harassment 30 4 6 3 1 4

vandalism 61 9 2 4 4 3

defiance of authority 104 15 14 17 11 17

drug use 181 26 23 21 34 30

use of illegal performance enhancing drugs 12 2 2 1 2 1

gangs 12 2 4 4 3 1

tobacco use 28 4 4 2 2 2

racial harassment 28 4 6 6 4 4

drug sales 13 2 3 4 7 4

alcohol use 33 5 3 6 4 6

Other Please Specify 82 12 12 17 14 16

Total 705 100 100 100

63 If you believe drug use is a problem at NHS in your opinion what is the most widely-used drug at Newberg High School

2010 2009 2008 2006 2004

alcohol 191 32 33 36

marijuana 447 74 67 60

tobacco 151 25 31 23

inhalents 51 8 6 7

prescription drugs (oxycotin vicodin etc) 91 15 17 27

cocaine 62 10 9 7

amphetamines (including meth) 41 7 7 8

Other Please Specify 63 10 8 12

2004-2010 Climate Survey Report Newberg High School NHS Page 10

AVision for NHS 2003 Gates Grant Application

Our school vision of student learning is directly linked to core principles about teaching and learning

1 First we believe all students can learn regardless of their circumstances

2 Teachers and students alike have a desire to learn and both must be supported and encouraged to make connections in school

3 We believe in the concept of catalyst teaching and learning Teachers become catalysts for student learning by actively engaging students in the process of discovery showing students new ways of thinking and sparking new connections with both the material and targeted skills

4 We believe that students need to master essential skills as they expand their knowledge and experience

5 We believe that students learn better when their learning is personalized Students who make connections with significant adults in their lives are more successful as learners

6 We believe that students should have the opportunity to apply their knowledge in a meaningful way outside of the structures of traditional disciplines or content areas

7 We believe that all students can meet high performance standards if they are supported encouraged and have choice in their learning

8 We believe that every student has unique fits talents and interests and it is our job to cultivate them

9 We believe that excellence is achievable in acommunity of learners

Small School Goals and Outcomes 2003middot2010

GOALS School must emphasize two goals personalization-students must be known well and high expectations-- students must know that their teachers will hold them to high standards These goals must create equity by applying them to all students

Goal 1 Substantially increase students readiness for postsecondary education Goal 2 Improve teacher practice in every single class throughout the school Goal 3 Create five autonomous small schools with distinct identities

OUTCOMES o Teaching is rigorous and intellectually vibrant Student achievement is the top priority

o Essential skills are clearly identified supported and consistently taught

o Teachers have high expectations of all students and the skills necessary to support these high expectations

o Advisories and classes support student and adult connections

o Diversity is valued and encouraged Students parents and our community share their experiences in asafe environment

o Student learning and needs drive all instructional and organizational decisions

NEWBERG SCHOOL DISTRICT 29J AGENDA shy November 8 2010

Item Community Growth and Enrollment Information XXXX

Originator Claudia Stewart Coordinator of Communications and Community Relations

Presenter Claudia Stewart

Topic Summary Claudia will update the Board about community growth and enrollment

Information

NEWBERG SCHOOL DISTRICT 29J AGENDA shy November 8 2010

Item

Originator

Presenter

Resolution 2011-03 Appropriation Revision

Nathan Roedel Director of Finance and Operations

Nathan Roedel Director of Finance and Operations

Action XXXX

Topic Summary Appropriation Revision for Fiscal Year 2008-09

Background Information

The Board of Directors adopted the budget for Fiscal Year 2010-11 at the June 28 2010 School Board Meeting

An appropriation revision increasing the Fiduciary Early Retirement Fund in the amount of $10000 is necessary

Original Budget Appropriation $179165

Revised Budget Appropriation $189165

Superintendents Recommendation Move that the Newberg School District Board of Directors approve Resolution 2011 03 to revise appropriations in the Early Retirement Fund for 2010-11 fiscal year by title only

Newberg School District Resolution 2011middot03

Making Appropriations

BE IT RESOLVED that the appropriation amounts for the fiscal year beginning July 1 2010 and for the purposes shown below are hereby revised

Fiduciary Fund

Early Retirement +10000

The above resolution statement was approved and declared adopted on this 8th day of November 2010

Dr Paula A Radich Clerk Melinda Van Bossuyt Chair

NEWBERG SCHOOL DISTRICT 29J AGENDA shy November 8 2010

Item

Originator

Presenter

Cancel November 22 2010 Board Meeting

Toni Wyss Board Secretary

Dr Paula A Radich Superintendent

Action XXXX

Topic Summary Cancel the November 222010 Board Meeting

Superintendents Recommendation Move that the Newberg School District Board of Directors cancel the November 222010 Board Meeting

NEWBERG SCHOOL DISTRICT 29J AGENDA shy November 082010

Item

Originator

Presenter

Request for Proposals for Architectural and Engineering Services

Nathan Roedel Director of Finance and Operations

Nathan Rodel Director of Finance and Operations

Action XXXX

Topic Summary Following the recommendations of the Districts Facilities Task Force the Board will seek proposals regarding acost analysis of those recommendations

Background Information In the fall of 2010 a citizen Facilities Task Force examined current and projected enrollment and facility capacity and made recommendations for future needs The task force reported that the Newberg Public Schools required additional space for future growth The report also stated that schools were in need of repair including roofs heating and ventilating systems The goals are as follows

o Accommodate enrollment growth-now and in the future o Maintain the communitys investment in schools through major maintenance o Increase safety and security at school sites o Purchase property for future schools at todays market rates

Since the completion of projects for the 2002 bond measure the district has maintained its facilities with a minimal expenditure of funds The 1993 bond issue retires in 2011 thereby providing the district a window to determine whether to consider afuture bond measure

For the Board of Directors to adequately plan for future facility needs an updated analysis of enrollment trends educational athletic and activity programs needs and recommendations concerning facility and maintenance costs is required

Superintendents Recommendation Move that the Newberg School District Board of Directors approve the Request for Proposals for Architectural and Engineering Services as presented

Newberg School District 29J Request For Proposals

Architectural and Engineering Services

1 Introduction Newberg School District (hereafter referred to as the District) seeks architectural and engineering proposals regarding the design and construction addition and renovation of the Districts 12 physical facilities The District intends to execute a written agreement with an architectural firm to provide preliminary architectural and engineering cost estimates for a potential construction bond

The Districfs selection process shall consist of the Districts review and analysis of the proposers response to this request for proposal

2 Scope of Services Provide preliminary architectural and engineering estimates for the following projects as recommended by the Districts Facilities Task Force

New Middle Alternative Welcome Center School 1 Build new school that incorporates Transitions and CYFS programs

Include new kitchen and one or more cafeterias Remove modulars at MV ampCV DistrictmiddotWide

2 Resurface parking areas as needed (Pave service road behind NHS) 3 Repair sidewalks as needed 4 Upgrade Phone System 5 Lock Down System (school accessibility) 6 Replace carpets with hard flooring (CVMS DD AC NHS Caftall Center) 7 Security System ampCamera Evaluation (JA MVMS NHS) 8 Replace GCMs with UNCs 9 Replace Gym Lighting - T-5s - (Senate Bill 1149)

111 Install a refrigeration monitoring system

Administrative Servicesmiddot District Office 10 Modify Server Room - fire protection system 11 Additional Parking

Replace Existing Furnaces as Required 108 Build a new server room

pl

Antonia Crater Elementary School

12 New intercom system 13 Add storage - outside behind Gym

Dundee Elementary School 14 Combine two services and replace old panel equipment and wiring 15 New roof on 5th street classrooms 16 Modify and relocate health room 17 Replace gym air handler 18 Replace single pane windows where they occur

Edwards Elementary School 19 New intercom 20 Add parking lot lighting by crosswalk 21 Add speed bumps to parking in front 22 Improve conference room ventilation 23 New Roof 24 Modify built in gutter system 25 Replace Generator 26 Provide additional computer lab (expand into library space) 27 Replace Existing Fiber Ductwork as required

Ewing Young Elementary School 29 Old wiring (asbestos) and distribution panels

Joan Austin Elementary School 30 Fix Cafeteria floor covering and patch new floor 31 Replace fixed window between office and health room with slider

Mabel Rush Elementary School 32 Replace old AO Smith Boiler with new Aerco boiler and integrate into BMS control panel 33 Acoustic tiles in halls (Dual purpose with tack boards) 34 Tack boards in halls (Dual purpose with acoustic tiles in halls) 35 Add electrical outlets 36 Add back-up Generator

108 Design a new serving line for the cafeteria 109 Develop a larger Storage area for the cafeteria

Mountain View Middle School 37 Redesign bus drop off 38 Redesign student drop off and pick up 39 Redesign parking for staff 41 Adjustable shelving and ladder access for PE storage 42 Replace all windows with broken seals

p2

43 44 45 46 47 48 49 50 54 55 56 57 58 59 60

Newberg High School 61 62 63 64 65 66 67 68 69

103 104 105 106 107

Grout and seal kitchen and restroom floors Basketball court drainage (resurface) New Addressable Fire Alarm system Lockers replaced with half size lockers Additional gym or multipurpose room for PE Improved (enlarged) counseling space Increase size of conference room Add office space for speech therapist psychologist behavior amp autism specialists and testing Sound proofing at principals offices Motion detectors (lighting) Add preheat coil to AHU 1 Replace defective VAVcontrollers Replace boiler Add separate hot water source for kitchen Install ducted returns from classroom pods

Modify Server Room fire protection system Upgrade HVAC system for gym Re-design gas shut-off valves in science rooms Modify internal zone return ducting in buildings A B C D E Fand G Redesign old woodshop area for classrooms Move Book Room Replace original hot water heating system in Gym with two high efficiency heaters Provide office space for Blue School that is not separated from the school Add improved entry to NHS (monument lighting landscaping etc) Expand the Great Expectations area-possibly moving a wall into J107 Expand and complete the pantry and expansion of culinary arts area to include acafe Redesign remainder of welding area to support the long-term growth of PCCCommunity classes Redesign Wurrain Theater to include another music classroomrecording studio Convert the former woodshop into a technology center

NHS Athletics Stadium Complex Track

70 New sub-grade improvements and surface for Track 71 Timing Equipment 72 Two Long Jump Pits and add high jump mats by scoreboard

Football Field 73 Artificial Turf

Grandstand 75 Concessions 76 Locker Rooms and Restrooms 77 Storage 78 New Visitor Bleacher

Tennis Courts

p3

(J ltnltgt U I

79 Two additional courts plus electrical circuits 80 Additional Electrical Circuits

Baseball 81 Finish Lights 82 Batting Cage 83 Replace bleachers varsity and JV fields 84 Press Box ampConcessions 85 JV Scoreboard (move to different location or new one)

Softball 86 Netting to protect spectators 87 Batting Cage

Wrestling 88 Replace carpet in Caffall Center with Mondo 89 Industrial washerdryer 90 Lockers in weight room 91 Replace closed off restroom 92 Team Room

McGrath Gym 93 Replace heaters 94 Renovate locker storage and team rooms 95 Move east side curtain to west side 96 Add athletic training room large enough for two tubs and office

Alternative High School Construct a replacement facility for the current Alternative High School building

Physical Plant 97 Install fire sprinkler system 98 Roof exhaust (Grounds Dept) 99 New gutters on storage building

100 New lighting in storage building 101 Insulate warehouses 102 New insulated doors and openers north building 110 Develop warehouse space for freezer

3 Selection Schedule bull Issue Request for Proposal November 9 2010 bull Project OrientationSite Visits (if necessary) TBD bull Receive Response to Request for Proposal 200 pm November 18 2010 bull Conduct Interviews Contact References (if applicable) TBD

The School District reserves the right to terminate suspend or modify the proposed school project at any time prior to executing the OwnerArchitect Form of Agreement In the event of such termination suspension or modification the School District shall have no obligation or liability to any firms preparing or submitting proposals for this RFP

p4

4 Target Dates The following dates are provided for planning purposes only

November 2011-Execute AE Agreement December 2011January 2012- BeginComplete preliminary design and build cost analysis

5 Instructions For Preparing Proposal Proposals shall be submitted in ten (10) copies to

Nathan Roedel Director of Finance and Operations Newberg School District 29J 714 E 6th Street Newberg OR 97132

In order to be considered proposals must be received by the School District no later than 200 pm November 18 2010

Proposals shall contain the information listed below and shall be tabbed as follows

Section 1 Organization Staffing and Qualifications 1) Provide a team organization chart depicting team members Include names titles and specific

responsibilities of team members

a) Through narrative discussion show reason why this firm believes it is especially qualified to undertake this project Discuss any unique qualifications that this firm possesses which would be of a benefit to the School District in the execution of this project

Section 2 Understanding of the Construction Program The Architect shall in a clear concise manner state hisher understanding of the project and program and the role of the Architect in the Pre-Desjgn Phase

The Architect shall provide information regarding their knowledge of the school districts facilities

Section 3 Other Information 1) The Architect shall indicate whether as a single entity or as a member of ajoint venture the firm has been the

subject of any litigation through the discharge of its professional services If so provide a detailed description of the litjgants the subject matter and the disposition of the arbitration or lawsuit

2) The Architect shall provide three (3) or more references of projects within similar industry performed in the previous five (5) years to be contact by the School District

Section 4 Fee Proposal 1) The fee proposal shall include all compensation and other payments due the Architect (eg manpower

overhead profit direct costs etc) in the performance of the scope of this RFP

2) The fee proposal for the project shall include costs associated with the Pre-Design Phase

3) For the pre-design phase show a) The proposed staff man hours anticipated for each discipline and individual total man hours and

estimated total labor and indirect costs

Proposal Evaluation Proposals received will be evaluated on the following criteria

a) Completeness of the submission (PassFail) b) Outcome of Reference Calling (20)

p5

V)i7I I

c) Vendors described knowledge of schools and school district construction (20) d) Vendors described knowledge of Newberg Public Schools buildings and Infrastructure (60)

For a Vendor to receive the full percentage available for each criterion listed district administration (at least six (6) administrators) will rank responses in each area on a scale of 1 (least meets) to 10 (absolutely meets) in regards to the perceived validity of statements contained in the RFP as they relate to the above concepts

p6

~ 12

NEWBERG SCHOOL DISTRICT 29J AGENDA - November 82010

Item Items for Future Agendas Information XXXX

Presenter Board Chair

Topic Summary Attached is the calendar for future Board agenda items

December 13 20tO No Second Meetin

bull Superintendent Evaluation Timeline bull Preliminary 2011middot12 School Calendar bull Special Programs Update bull Budget Calendar and Process 2011middot12 bull Budget Status Report bull Monthly Financial Report - Consent Agenda bull Visioning bull OETC Copier Contract bull Audit Report for 2009-10 with Auditors

Executive Session

Janua 24 2011Janua 102011

bull Proclamation Board Appreciation Month bull New Course Proposals bull Policies

Executive Session

bull Appropriation Transfer Resolution

Executive Session

bull Board Appreciation bull Student Recognition bull Quarterly Financial Report bull Accept Audit for 2009-10 bull Essential Skills bull Division 22 Standards

Executive Session

February 28 2011

630 Executive Session - Exempt Records

bull Student Recognition bull Monthly Financial Report - Consent Agenda

bull Licensed Teacher Contract Renewal bull Temporary Teacher Contracts bull Administrator Contract Renewal bull Superintendent Evaluation bull Superintendent Contract Renewal bull Proclamation-Classified Employee Appreciation Week

(March 7-10) Executive Session

March 28 2011 March 142011

bull Monthly Financial Report Consent Agendabull

Executive Session Executive Session

April 112011

Executive Session

May 092011

bull Establish Meal Prices 2011-12

bull Establish District Fees 2011-12

bull Establish Board Calendar 2011-12 bull WESD Board ElectIon

April 25 2011

bull Prociamation-Teacher Appreciation Week bull Quarterly Financial Report bull Rights and Responsibilities Handbook

Executive Session

May 23 2011

bull Monthly Financial Report - Consent Agenda bull District Fees bull Final 2011-12 School Calendar

Appoint Student Representatives to the Board bull Appropriation Transfer - Resolution

Executive SessionExecutive Session

June 27 2011June 13 2011

bull Resolution 2011- Adopting the Budget Making Appropriations and Imposing and Categorizing Taxes

bull Establish Substitute Teacher Pay Rate 2011-12 bull

Executive Session

bull Monthly Financial Report shybull bull Appropriation Transfer

Executive Session

Consent Agenda

  • Agenda
  • Oath of Office
  • MVMS Student Presentation
  • Consent Agenda
  • Minutes
  • Donation
  • Small Schools Update
  • Community Growth and Enrollment
  • Resolution 2011-03 Appropriation Revision
  • Cancel November 22 2010 Board Meeting
  • RFP Architectural and Engineering Services
  • Future Agendas
Page 16: NEWBERG SCHOOL DISTRICT 29J BOARD OF DIRECTORS … · Topic Summary: Deona Twenge was appointed Board Representative to Zone 1 at the October 25, 2010 Special Board Meeting to fulfill

--- --------------

of Students that Met or Exceeded in Writing Subgroup Sped

25 23 22

04-05 05-06 06-07 07-08 08-09 09-10 10-11

Sill i 1 Yell-S

Data Source ODE State Report Card - Includes ONLY sophomores who are counted at the building level spending at least 40 of their day in regular education This typically represents 97-98 of the class

of Students that Met or Exceeded in Reading Subgroup LEP

Jl I Cl C s

II) 0 ~ co

20

15

10

5

0

Jl I Cl

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450

400

350 300 250

200

150

100

50

00 -~ -- shy I

04-05 05-06 06-07 07-08 08-09 09-10 10-11 r I] II 1 Y( 11

Data Source ODE State Report Card Includes ONLY sophomores who are counted at the building level spending alleasl40 of their day in regular education This typically represents 97-98 of the class

____C=ha=nge in achievement

of Students that Met or Exceeded in Math Subgroup LEP

500 458

02-03 03-04 04-05 05-06 06-07 07-08 08-09 09-10 10-11

Jl I Cl

C a II) 0 ~ 0

450 400

350 300

250 200

150 100

50 00

r 1 1 Ii j i Yi ~ 11 bull

Data Source DDE State Report Card Includes ONLY sophomores who are counted at the building level spending at least 40 of their day in regular education This typically represents 97-98 of the class

Ghanqein achi~ement III ~~I1(tar9s

of Students that Met or Exceeded in Writing Subgroup LEP

2425

20 l Q) 15C l

tJ) 10

0

0e 5

0

05-06 06-07 07-08 08-09 09-10 10-1104-05

I ) 1 middot1 I

Data Source ODE State Report Card - Includes ONLY sophomores who are counted at the building level spending at least 40 of their day in regular education This typically represents 97-98 of the

Data Source ODE State Report Card - Includes ONLY sophomores who are counted at the building level spending at least 40 of their day in regular education This typically represents 97-98 of the class

Change in achievement level standards

600

500 $ c 400 ()

C I 300

(J) - 0 200 ~ 100

00

of Students that Met or Exceeded in Reading Subgroup Hispanic

553

04-05 05-06 06-07 07 -08 08-09 09-10 10-11 ) II II i )1 Yl 11

of Students that Met or Exceeded in Math Subgroup Hispanic

700

ll c (i)

C s-en 0 ~ 0

500

400

300

200

100

00

02-03 03-04 04-05 05-06 06-07 07-08 08-09 09-10 10-11Sln111 I Y( 11

Data Source ODE State Report Card Includes ONLY sophomores who are counted at the building leel spending at least 40 of their day in regular education This typically represents 97-98 ofthe class

Change in achieement leel standards

Jl c Ql

C l

(J) 0

~

35

30

25

of Students that Met or Exceeded in Writing Subgroup Hispanic

20

10

5

0

04-05 05-06 06-07 07-08 08-09 09-10 10-11

Data Source ODE State Report Card - Includes ONLY sophomores who are counted at the building leeuro1 spending at least 40 of their day in regular education This typically represents 97-98 of the class

--

Percent of Students Enrolled in College the Fall Immediately Following Graduation From High School

100~1

90

80 I)

~ 70tIS J 0

60~ 537 50 S~ 4~ 4r 4 4~0 n

C OJ 40 Y lI-OJ

Q 30

20

10

0 2004 200S 2006 2007 2008 2009

Class

f+ All I~~~ti~~- middot-AVG--48~

J

9gt -I

Percent of Students EnroUed inColIege the FaU Immediately FoUowing Graduation From High Schoo~ by Institrutional Type

100

90

80 111 cu IU 70 s

C ns 60 Ishy

~ 51 53 0

so bull 48 bull

4i 47 bull ~

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ltIi D

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35 35 38 ___ 31 _-----------_ 32 _---e----shy ------shy

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o _-_- --200-4- ~----------~--~ --- ---~~~ -----~-~ --- -~ - ------ ~----- --- __---- 2005 2006 2007 2008 2009

Class

All Institutions Public Institutions Private Institutions AVe = 48

-~ 51- -C

Percent of Students Enrolled in College at Any Time During the First Year After High School

100

90

111 OJ fU = 0 ra 0shy~ Ilshy0 s lt11 V 0shy

ff

80

70

60

50

40

30

54 54bullbull 56 52bull

6

~ 51

20

10

o _ 2004 2005 2006 2007 2008 2009

Class

[+ All Instit~tions nAVG = 55I Q

~

Percent of Students Enrolled in College at Any Time During the First Two Years After High School

1

100 ~

90 j 80

I ell ltII 70tlSs

C tlS 60

0

-

SOl C ltII 40 i ~ ltII

Q 30 1 20j 10 ~

I

oj

61 61 60 63 ---S~ 5 bull

2004 2005 2006 2007 2008 2009

Class

(+Alll~l~ns AVc~601

o-~

bull bull bull

Percent of Students Enrolled in College the First Year After High School Who Returned for a

100

90en -cshy 800 shyc ClJ 70I (U

0 11 60 c (II 50a J Vl 40 shy0

30c ClJ u shyltII 20

Q

10

0

Second Year (Freshman to Sophomore Retention)

89

~9 82 85bull 82

-

2004 2005 2006 2007 2008

Class

freshman to Sophomore Retention AVe == 83

--~ --shyJ

Most Common Institutions of Initial Enrollment for All Classes - by Number of Students

1 PORTLAND COMMUNITY COLLEGE 2 OREGON STATE UNIVERSITY 3 CHEMEKETA COMMUNITY COLLEGE 4 GEORGE FOX UNIVERSITY S UNIVERSITY OF OREGON) MAIN CAMPUS 6 WESTERN OREGON UNIV ERSITY 7 PORTLAND STATE UNIVERSITY 8 CLACKAMAS COMMUNITY COLLEGE 9 LINFIELD COLLEGE 10 UNIVERSITY OF PORTLAND 11 PACIFIC UNIVERSITY 12 CENTRAL OREGON COMMUNITY COLLEGE 13 LINN-BENTON COMMUNITY COLLEGE 14 OREGON INSTITUTE OF TECHNOLOGY 15 SEATTLE UNIVERSITY 16 SOUTHERN OREGON UNIVERSITY 17 MT HOOD COMMUNITY COLLEGE 18 LANE COMMUNITY COLLEGE 19 WlLLAMETTE UNIVERSITY 20 AZUSA PACIFIC UNIVERSITY 21 BRIGHAM YOUNC UNIVERSITY 22 SEATTLE PACIFIC UNIVERSITY 23 THE EVERGREEN STATE COLLECE 24 BRIGHAM YOUNG UNIVERSITY - IDAHO FALLWINTER 25 BRIGHAM YOUNG UNIVERSITY -IDAHO AIINTERSPRING

2 9gt ~

131 d4

Newberg High School Student Survey 2004-2010 July 2010

6 Students are given the grades ABCD and F to show how well theyre doing in school Suppose your school was graded in the same way All things considered what grade would you give your small school ABCD or F

A 158

B 321

C 155

D 40

F 34

cant sayno opinion 60

Total 768

7 The majority of my high school courses will have value to me after graduation from Newberg High School

Agree 403

Disagree 149

Not sure 215

Total 767

8 It is easy to be involved in student activities athletics or leadership at Newberg High School

Agree 491

Disagree 130

Not Sure 144

Total 765

9 Students in my small school have school spirit

Agree 334

Disagree 239

Not sure 191

Total 764

10 Teachers and staff in my small school have school spirit

Agree 465

Disagree 133

Not sure 166

Total 764

11 Compared to last year there is more school spirit

Agree 235

Disagree 191

Not sure 338

Total 764

2004-2010

2010

21

42

20

5

4

8

100

2010

53

19

28

100

2010

64

17

19

100

2010

44

31

25

100

2010

61

17

22

100

2010

31

25

44

100

2009

23

39

20

6

6

6

100

2009

53

22

25

100

2009

62

18

20

100

2009

35

41

24

100

2009

62

18

20

100

2009

29

27

43

100

2008 2006 2004

16 5 8

34 34 37

25 40 34

10 14 10

7 3 6

8 3 6

100

2008 2006 2004

48 55 59

25 16 16

27 29 25

100

2008 2006 2004

56 53 60

27 20 19

17 26 21

100

2008 2006 2004

29 29 32

48 53 37

23 19 31

100

2008 2006 2004

54 39 49

26 28 20

20 33 31

100

2008 2006 2004

20

39

41

100

Climate Survey Report Newberg High School NHS Page 1

1 Jy

121 enjoy coming to school

Agree

Disagree

Not sure

Most of the time

Some of the time

Rarelynever

no opinion

367

237

162

766

2010

48

31

21

100

2009

45

37

18

2008

39

38

24

2006

24

53

21

2

2004

34

46

19

1

13 The adults at this school listen to you

Agree

Disagree

Not sure

406

210

150

2010

53

27

20

2009

55

25

20

2008

42

36

22

2006 2004

Total 766 100 100 100

14 Changes at school are clearly communicated to me

Agree

Disagree

Not sure

Total

195

361

208

764

2010

26

47

27

100

2009

32

47

21

100

2008

17

64

18

100

2006 2004

15 I have an opportunity to be involved In the development of Small Schools Agree 243

Di~agree 293

Not sure 227

Total 763

2010

32

38

30

100

2009

40

36

24

100

2008

28

51

21

100

2006 2004

16 Overall student discipline and behavior is not a problem at Newberg High School

Agree 213

Disagree 351

Not sure 202

Total 766

2010

28

46

26

100

2009

30

39

31

100

2008

23

53

24

100

2006

26

50

24

2004

40

33

27

18 When students have an emergency at school someone is there to help 2010 2009 2008 2006 2004

Agree 546 72 70 62 48 54

Not sure 149 20 19 25 41 34

Total 755 100 100 100

2004-2010 Climate Survey Report Newberg High School NHS Page 2

19 Campus supervision is adequate before and after school during lunch and between classes

gree 440

Disagree 172

Not sure 140

Total 752

2010

59 23

19

100 ~

2009

58

24

18

100

2008

55

26

19

100

2006

49

28

23

2004

58

18

24

20 Compared to last year student behavior on the school bus is better this year Agree 164

Disagree 133

Not sure 451

Total 748

2010

22

18

60

100

2009

23

18

58

100

2008

15

21

65

100

2006 2004

21 My teachers are concerned about me

Agree

Disagree

Not sure

Total

353

203

197

753

2010

47

27

26

100

2009

54

21

25

100

2008

42

30

29

100

2006

45

17

37

2004

40

19

41

22 Strangers do not come and go on the NHS campus easily

Agree 359

Disagree 179

Not sure 214

Total 752

2010

48

24

28

100

2009

39

29

32

100

2008

38

29

33

100

2006

34

25

42

2004

36

24

40

23 School rules and student rights and responsibilities are clear and students know what they are Agree 412

Disagree 190

Not sure 145

Total 747

2010

55

25

19

100

2009

57

23

20

100

2008

48

34

18

100

2006

44

29

27

2004

54

16

30

24 People trust and respect each other in my small school

Agree Disagree Not sure

Total

291 269 189

749

2010

39 36 25

100

2009

37 40 22

100

2008

29 49 22

100

2006

11 61 28

2004

19 49 33

25 Students in different ethnic groups in my small school are respected

Agree 385

Disagree 167

Not sure 202

Total 754

2010

51

22

27

100

2009

47

25

28 100

2008

39

34

27

100

2006

18

57

25

2004

22

44

34

2004-2010 Climate Survey Report Newberg High School NHS Page 3

lkaLj 26 Teachers in my small school take action when they see rules being broken

2010 2009 2008 2006 2004

Agree Disagree

442 164

59 22010

61 middot21

56 24middot

48 2100

47 28

Not sure 146 19 18 20 31 25

Total 752 100 100 100

27 Coaches at Newberg High School take action when they see rules being broken

2010 2009 2008 2006 2004

Agree 396 53 56 52 44 44

Disa~~e 101 13 13 15 12 13

Not sure 254 34 31 33 44 44 Total 751 100 100 100

pound0 ItcUCI3 I Illy ~lildl1 toIUUI tUW YlIIICII

students in their class are under the influence of 2010 2009 2008 2006 2004 __ ___ 1__ _1

Agree 204 27 26 17 16 20

Disagree 314 42 39 48 47 40

Not sure 235 31 35 35 38 40

Total 753 100 100 100

L~ yUcn llt) elL cwnn~ nlWIl vvllUVI IJlUVV WIICII

students are under the Influence of drugs or 2010 2009 2008 2006 2004 __ _1

Agree 258 34 35 29 28 29

Disagree 174 23 24 28 20 20

Not sure 322 43 42 43 52 51

Total 754 100 100 100

30 When students are disciplined for breaking rules they are treated equally regardless of

2010 2009 2008 2006 2004

Agree 418 56 54 46 45 47

Disagree 164 22 23 31 25 19

Not sure 167 22 23 22 30 35

Total 749 100 100 100

v I llV1 ILUU1ILgt tJClItIIt-ClLIII1j III Cl LIYun~ VI

athletics are disciplined for breaking rules they 2010 2009 2008 2006 2004 ___ amp___ _ _ bullbull _ 1bullbull

Agree 375 50 49 44 35 37

Disagree 155 21 22 28 20 27

Not sure 217 29 29 28 42 38

Total 747 100 100 100

32 When athletes are disciplined for breaking the rules they are held accountable

2010 2009 2008 2006 2004

Agree 377 50 54 52 49 42

Disagree 134 18 15 18 11 18

Not sure 242 32 30 30 39 40

Total 753 100 100 100

2004-2010 Climate Survey Report Newberg High School NHS Page 4

33 I feel safe at Newberg High School 2010 2009 2008 2006 2004

Agree 499 66 62 55 55 58 Disagree 118 16 18 22 18 14degic Not sure 134 18 21 23 28 28 Total 751 100 100 100

In your opinion are the following issues a problem on the Newberg High School campus

34 Vandalism including graffiti 2010 2009 2008 2006 2004

No problem 197 27 27 21 16 32

Small problem 449 61 62 66 71 61

Serious roblem 90 12 11 13 13 7

Total 736 100 100 100

35 Gangs 2010 2009 2008 2006 2004

No problem 362 49 40 25 28 56

Small problem 326 44 46 56 58 36

Serious problem 48 7 13 19 14 9

Total 736 100 100 100

36 Alcohol use 2010 2009 2008 2006 2004

No problem 225 31 27 25 20 23

Small problem 347 47 46 40 44 48

Serious problem 163 22 26 35 36 29

Total 735 100 100 100

37 If alcohol use is a problem at school where does it happen

2010 2009 2008 2006 2004

hallways 112 20 25 26 17 17

commonscafeteria 130 23 25 28 18 17

parking Iot 297 52 54 58 57 47

classroom 73 13 18 20 12 14

locker areas in hallways 98 17 22 23

PE locker area 88 15 21 23

athletic fields 150 26

gyms 70 12

restrooms 270 48 46 54 51 36

bus stop 136 24 32 31 23 18

on the bus 132 23 29 30 23 21

walkipllI to or from school 290 51 52 53 48 41

athletic sports practices 13 17 9 11

sports events 30 38 43 39

school-sponsored activities or trips 24 26

Other Please Specify 202 36 30 41 43 42

2004-2010 Climate Survey Report Newberg High School NHS Page 5

I if ~y

38 If alcohol use at school is a problem when does it happen

2010 2009 2008 2006 2004

before school 349 60

during advisory 125 22

between classes 165 28

during lunch 250 43

after school 404 70

at sporting events 175 30

at school-sponsored activities or trips 127 22

Other please specify 113 19

39 Tobacco use 2010 2009 2008 2006 2004

No problem 256 35 28 30 19 26

Small problem 325 45 52 46 49 48

Serious problem 145 20 19 25 32 26

Total 726 100 100 100

40 If tobacco use is a problem at school where does it happen

2010 2009 2008 2006 2004

hallways 57 11 21 19 12 9

commonscafeteria 51 10 15 18 7 8

parking lot 272 54 58 56 60 50

classroom 46 9 14 15 8 6

locker areas in hallwyas 54 11 14 17

PE locker area 57 11 16 21

athletic fields 145 29

gyms 54 11

bus stop 189 37 37 38 41 27

on the bus 164 32 20 21 11 12

walking to or from school 70 14 55 55 64 60

athletic sports practices 279 55 10 19 12 8

sports events 23 34 34 28

school-sponsored activities or trips 16 24

Other Please Specify 138 27 30 34 37 31

41 If tobacco use is a problem at school when does it happen 2010 2009 2008 2006 2004

before school 321 62

during advisory 147 29

between classes 164 32

during lunch 259 50

after school 360 70

at sportinj events 142 28

at school~sponsored activities or trips 104 20

Other please specify 102 20

42 Drug use 2010 2009 2008 2006 2004

No problem 154 21 23 18 10 19

Small problem 304 42 44 38 33 39

Serious problem 260 36 33 43 57 42

Total 718 100 100 100

2004-2010 Climate Survey Report Newberg High School NHS Page 6

~ t~l

43 If drug use is a problem at school where does it happen

2010 2009 2008 2006 2004

hallways 109 19 26 32 24 16

commonscafeteria 96 17 25 27 18 16

parking Iot 293 52 55 55 61 49

classroom 83 15 18 22 13 11

Iocker areas in hallway 94 17 26 27

PE lockers 98 18 18 26

athletic fields 181 32

gyms 85 15

restrooms 288 52 47 56 64 47

bus stop 173 31 32 39 41 30

on the bus 130 23 25 28 29 26

walking to or from school 299 53 52 55 61 56

athletic sports practices 16 22 13 14

sports events 28 36 44 38

school-sponsored activities or trips 24 28

Other Please Specify 150 27 26 34 34 34

44 If drug use is a problem at school when does it happen

2010 2009 2008 2006 2004

before school 397 70 middotmiddotVmiddot

during advisory 196 35

between classes 214 38

during lunch 292 52

after school 370 65

at sporting events 158 28

at school-sponsored activities or trips 117 21

Otherplease specify 97 17

45 Drug selling 2010 2009 2008 2006 2004

No problem 313 44 39 34 20 35

Small problem 290 41 39 42 42 42

Serious problem 108 15 22 25 38 23

Total 711 100 100 100

46 If drug selling is a problem at school where does it happen 2010 2009 2008 2006 2004

hallways 166 39 46 49 50 40

commonscafeteria 125 29 37 42 43 33

parking Iot 231 54 53 61 64 54

classroom 92 22 25 30 27 25

locker areas in hallways 124 29 33 40

PE lockers 110 26 27 35

athletic fields 122 29

gyms 105 25

restrooms 193 45 48 52 57 43

bus stoP 148 35 37 42 42 34

on the bus 139 33 36 42 40 35

walking to or from school 201 47 46 54 57 47

athletic sports practices 17 24 18 18

sports events 26 37 40 36

school-sponsored activities or trips 20 27

Other Please Specify 128 30 23 26 26 29

2004-2010 Climate Survey Report Newberg High School NHS Page 7

47 If drug selling is a problem at school when does it happen

before school

during advisory

between classes

during lunch

after school

at sporting events

263

138

180

197

280

132

2010

61

32

42

46

65

31

2009 2008 2006 2004

at school-sponsored activities or trips 116 27

Other please specify 117 27

48 Sexual harassment

No problem

Small problem

Serious problem

Total

317

323

88

728

2010

44

44

12

100

2009

40

45

15

100

2008

36

52

12

100

2006

34

52

13

2004

41

42

14

49 Racial harassment

No problem

Small problem

Serious problem

Total

252

367

112

731

2010

34

50

15

100

2009

32

52

16

100

2008

24

52

25

100

2006

22

56

22

2004

33

47

20

50 Bullying

No problem

Small problem

Serious problem

Total

201

390

138

729

2010

28

53

19

100

2009

26

56

18

100

2008

21

59

20

100

2006

15

61

24

2004

24

57

19

51 Fighting

No probl~m

Small problem

Serious problem

Total

15

71

15

101

2010

15

70

15

100

2009

27

60

13

100

2008

19 ~

62

19

100

2006

12

61

27

2004

24

62

15

To the best of your knowledge have you used any of these substances in the last 30 days

alcohol

Yes

No

2010 2009 2008

19

81

2006

25

75

2004

20

80

Total 100

tobacco

Yes

No

Total

2010 2009 2008

12

88

100

2006

13

87

2004

14

86

2004-2010 Climate Survey Report Newberg High School NHS Page 8

marijuana 2010 2009 2008 2006 2004 Yes 10 14 14 No 90 86 86 Total 100

illicit drugs 2010 2009 2008 2006 2004 Yes 8 8 3 No 92 92 97 Total 100

Which of these things happened to you DURING THE SCHOOL DAY OR AT A SCHOOL ACTIVITY since the beginning of the school year

52 I had something stolen at school 2010 2009 2008 2006 2004

Yes 291 40 42 39 35 18

No 439 60 58 61 65 82

Total 730 100 100 100

53 I saw a student with a weapon at school 2010 2009 2008 2006 2004

Yes 231 32 34 33 26 15

No 502 68 66 67 74 85 Total 733 100 100 100

54 I was picked on at school because of my ethnicity 2010 2009 2008 2006 2004

Yes 111 15 19 16 12 8 No 621 85 81 84 88 92

Total 732 100 100 100

55 I saw students steal from the library a classroom or the cafeteria 2010 2009 2008 2006 2004

Yes 248 34 41 36 38 18

No 481 66 59 64 62 82

Total 729 100 100 100

56 I saw students destroy or mark-up school equipment or buildings 2010 2009 2008 2006 2004

Yes 294 40 44 48 45 21

No 433 60 56 52 55 79

Total 727 100 100 100

57 I saw students with tobacco on campus during the school day 2010 2009 2008 2006 2004

Yes 279 39 40 38 49 35

No 444 61 60 62 51 65

Total 723 100 100 100

58 I saw students using alcohol on campus during the school day 2010 2009 2008 2006 2004

Yes 206 28 34 28

No 519 72 69 72

Total 725 100 100 100

2004-2010 Climate Survey Report Newberg High School NHS Page 9

59 I saw students using drugs on campus during the school day 2010 2009 2008 2006 2004

Yes 215 30 32 30 No 513 70 68 70

Total 728 100 100 100

60 I saw students using drugs or alcohol at school-related activities after school

2010 2009 2008 2006 2004

Yes 226 31 35 30 34 18

No 500 69 65 70 65 82

Total 726 100 100 100

61 I saw students using drugs or alcohol at school-related athletic events after school

2010 2009 2008 2006 2004

Yes 198 28 31 27 37 27

No 520 72 69 73 63 73

Total 718 100 100 100

62 In your opinion what is the single most serious problem at Newberg High School

2010 2009 2008 2006 2004

theft 81 11 12 11 10 5

intimidation 40 6 8 5 4 6

sexual harassment 30 4 6 3 1 4

vandalism 61 9 2 4 4 3

defiance of authority 104 15 14 17 11 17

drug use 181 26 23 21 34 30

use of illegal performance enhancing drugs 12 2 2 1 2 1

gangs 12 2 4 4 3 1

tobacco use 28 4 4 2 2 2

racial harassment 28 4 6 6 4 4

drug sales 13 2 3 4 7 4

alcohol use 33 5 3 6 4 6

Other Please Specify 82 12 12 17 14 16

Total 705 100 100 100

63 If you believe drug use is a problem at NHS in your opinion what is the most widely-used drug at Newberg High School

2010 2009 2008 2006 2004

alcohol 191 32 33 36

marijuana 447 74 67 60

tobacco 151 25 31 23

inhalents 51 8 6 7

prescription drugs (oxycotin vicodin etc) 91 15 17 27

cocaine 62 10 9 7

amphetamines (including meth) 41 7 7 8

Other Please Specify 63 10 8 12

2004-2010 Climate Survey Report Newberg High School NHS Page 10

AVision for NHS 2003 Gates Grant Application

Our school vision of student learning is directly linked to core principles about teaching and learning

1 First we believe all students can learn regardless of their circumstances

2 Teachers and students alike have a desire to learn and both must be supported and encouraged to make connections in school

3 We believe in the concept of catalyst teaching and learning Teachers become catalysts for student learning by actively engaging students in the process of discovery showing students new ways of thinking and sparking new connections with both the material and targeted skills

4 We believe that students need to master essential skills as they expand their knowledge and experience

5 We believe that students learn better when their learning is personalized Students who make connections with significant adults in their lives are more successful as learners

6 We believe that students should have the opportunity to apply their knowledge in a meaningful way outside of the structures of traditional disciplines or content areas

7 We believe that all students can meet high performance standards if they are supported encouraged and have choice in their learning

8 We believe that every student has unique fits talents and interests and it is our job to cultivate them

9 We believe that excellence is achievable in acommunity of learners

Small School Goals and Outcomes 2003middot2010

GOALS School must emphasize two goals personalization-students must be known well and high expectations-- students must know that their teachers will hold them to high standards These goals must create equity by applying them to all students

Goal 1 Substantially increase students readiness for postsecondary education Goal 2 Improve teacher practice in every single class throughout the school Goal 3 Create five autonomous small schools with distinct identities

OUTCOMES o Teaching is rigorous and intellectually vibrant Student achievement is the top priority

o Essential skills are clearly identified supported and consistently taught

o Teachers have high expectations of all students and the skills necessary to support these high expectations

o Advisories and classes support student and adult connections

o Diversity is valued and encouraged Students parents and our community share their experiences in asafe environment

o Student learning and needs drive all instructional and organizational decisions

NEWBERG SCHOOL DISTRICT 29J AGENDA shy November 8 2010

Item Community Growth and Enrollment Information XXXX

Originator Claudia Stewart Coordinator of Communications and Community Relations

Presenter Claudia Stewart

Topic Summary Claudia will update the Board about community growth and enrollment

Information

NEWBERG SCHOOL DISTRICT 29J AGENDA shy November 8 2010

Item

Originator

Presenter

Resolution 2011-03 Appropriation Revision

Nathan Roedel Director of Finance and Operations

Nathan Roedel Director of Finance and Operations

Action XXXX

Topic Summary Appropriation Revision for Fiscal Year 2008-09

Background Information

The Board of Directors adopted the budget for Fiscal Year 2010-11 at the June 28 2010 School Board Meeting

An appropriation revision increasing the Fiduciary Early Retirement Fund in the amount of $10000 is necessary

Original Budget Appropriation $179165

Revised Budget Appropriation $189165

Superintendents Recommendation Move that the Newberg School District Board of Directors approve Resolution 2011 03 to revise appropriations in the Early Retirement Fund for 2010-11 fiscal year by title only

Newberg School District Resolution 2011middot03

Making Appropriations

BE IT RESOLVED that the appropriation amounts for the fiscal year beginning July 1 2010 and for the purposes shown below are hereby revised

Fiduciary Fund

Early Retirement +10000

The above resolution statement was approved and declared adopted on this 8th day of November 2010

Dr Paula A Radich Clerk Melinda Van Bossuyt Chair

NEWBERG SCHOOL DISTRICT 29J AGENDA shy November 8 2010

Item

Originator

Presenter

Cancel November 22 2010 Board Meeting

Toni Wyss Board Secretary

Dr Paula A Radich Superintendent

Action XXXX

Topic Summary Cancel the November 222010 Board Meeting

Superintendents Recommendation Move that the Newberg School District Board of Directors cancel the November 222010 Board Meeting

NEWBERG SCHOOL DISTRICT 29J AGENDA shy November 082010

Item

Originator

Presenter

Request for Proposals for Architectural and Engineering Services

Nathan Roedel Director of Finance and Operations

Nathan Rodel Director of Finance and Operations

Action XXXX

Topic Summary Following the recommendations of the Districts Facilities Task Force the Board will seek proposals regarding acost analysis of those recommendations

Background Information In the fall of 2010 a citizen Facilities Task Force examined current and projected enrollment and facility capacity and made recommendations for future needs The task force reported that the Newberg Public Schools required additional space for future growth The report also stated that schools were in need of repair including roofs heating and ventilating systems The goals are as follows

o Accommodate enrollment growth-now and in the future o Maintain the communitys investment in schools through major maintenance o Increase safety and security at school sites o Purchase property for future schools at todays market rates

Since the completion of projects for the 2002 bond measure the district has maintained its facilities with a minimal expenditure of funds The 1993 bond issue retires in 2011 thereby providing the district a window to determine whether to consider afuture bond measure

For the Board of Directors to adequately plan for future facility needs an updated analysis of enrollment trends educational athletic and activity programs needs and recommendations concerning facility and maintenance costs is required

Superintendents Recommendation Move that the Newberg School District Board of Directors approve the Request for Proposals for Architectural and Engineering Services as presented

Newberg School District 29J Request For Proposals

Architectural and Engineering Services

1 Introduction Newberg School District (hereafter referred to as the District) seeks architectural and engineering proposals regarding the design and construction addition and renovation of the Districts 12 physical facilities The District intends to execute a written agreement with an architectural firm to provide preliminary architectural and engineering cost estimates for a potential construction bond

The Districfs selection process shall consist of the Districts review and analysis of the proposers response to this request for proposal

2 Scope of Services Provide preliminary architectural and engineering estimates for the following projects as recommended by the Districts Facilities Task Force

New Middle Alternative Welcome Center School 1 Build new school that incorporates Transitions and CYFS programs

Include new kitchen and one or more cafeterias Remove modulars at MV ampCV DistrictmiddotWide

2 Resurface parking areas as needed (Pave service road behind NHS) 3 Repair sidewalks as needed 4 Upgrade Phone System 5 Lock Down System (school accessibility) 6 Replace carpets with hard flooring (CVMS DD AC NHS Caftall Center) 7 Security System ampCamera Evaluation (JA MVMS NHS) 8 Replace GCMs with UNCs 9 Replace Gym Lighting - T-5s - (Senate Bill 1149)

111 Install a refrigeration monitoring system

Administrative Servicesmiddot District Office 10 Modify Server Room - fire protection system 11 Additional Parking

Replace Existing Furnaces as Required 108 Build a new server room

pl

Antonia Crater Elementary School

12 New intercom system 13 Add storage - outside behind Gym

Dundee Elementary School 14 Combine two services and replace old panel equipment and wiring 15 New roof on 5th street classrooms 16 Modify and relocate health room 17 Replace gym air handler 18 Replace single pane windows where they occur

Edwards Elementary School 19 New intercom 20 Add parking lot lighting by crosswalk 21 Add speed bumps to parking in front 22 Improve conference room ventilation 23 New Roof 24 Modify built in gutter system 25 Replace Generator 26 Provide additional computer lab (expand into library space) 27 Replace Existing Fiber Ductwork as required

Ewing Young Elementary School 29 Old wiring (asbestos) and distribution panels

Joan Austin Elementary School 30 Fix Cafeteria floor covering and patch new floor 31 Replace fixed window between office and health room with slider

Mabel Rush Elementary School 32 Replace old AO Smith Boiler with new Aerco boiler and integrate into BMS control panel 33 Acoustic tiles in halls (Dual purpose with tack boards) 34 Tack boards in halls (Dual purpose with acoustic tiles in halls) 35 Add electrical outlets 36 Add back-up Generator

108 Design a new serving line for the cafeteria 109 Develop a larger Storage area for the cafeteria

Mountain View Middle School 37 Redesign bus drop off 38 Redesign student drop off and pick up 39 Redesign parking for staff 41 Adjustable shelving and ladder access for PE storage 42 Replace all windows with broken seals

p2

43 44 45 46 47 48 49 50 54 55 56 57 58 59 60

Newberg High School 61 62 63 64 65 66 67 68 69

103 104 105 106 107

Grout and seal kitchen and restroom floors Basketball court drainage (resurface) New Addressable Fire Alarm system Lockers replaced with half size lockers Additional gym or multipurpose room for PE Improved (enlarged) counseling space Increase size of conference room Add office space for speech therapist psychologist behavior amp autism specialists and testing Sound proofing at principals offices Motion detectors (lighting) Add preheat coil to AHU 1 Replace defective VAVcontrollers Replace boiler Add separate hot water source for kitchen Install ducted returns from classroom pods

Modify Server Room fire protection system Upgrade HVAC system for gym Re-design gas shut-off valves in science rooms Modify internal zone return ducting in buildings A B C D E Fand G Redesign old woodshop area for classrooms Move Book Room Replace original hot water heating system in Gym with two high efficiency heaters Provide office space for Blue School that is not separated from the school Add improved entry to NHS (monument lighting landscaping etc) Expand the Great Expectations area-possibly moving a wall into J107 Expand and complete the pantry and expansion of culinary arts area to include acafe Redesign remainder of welding area to support the long-term growth of PCCCommunity classes Redesign Wurrain Theater to include another music classroomrecording studio Convert the former woodshop into a technology center

NHS Athletics Stadium Complex Track

70 New sub-grade improvements and surface for Track 71 Timing Equipment 72 Two Long Jump Pits and add high jump mats by scoreboard

Football Field 73 Artificial Turf

Grandstand 75 Concessions 76 Locker Rooms and Restrooms 77 Storage 78 New Visitor Bleacher

Tennis Courts

p3

(J ltnltgt U I

79 Two additional courts plus electrical circuits 80 Additional Electrical Circuits

Baseball 81 Finish Lights 82 Batting Cage 83 Replace bleachers varsity and JV fields 84 Press Box ampConcessions 85 JV Scoreboard (move to different location or new one)

Softball 86 Netting to protect spectators 87 Batting Cage

Wrestling 88 Replace carpet in Caffall Center with Mondo 89 Industrial washerdryer 90 Lockers in weight room 91 Replace closed off restroom 92 Team Room

McGrath Gym 93 Replace heaters 94 Renovate locker storage and team rooms 95 Move east side curtain to west side 96 Add athletic training room large enough for two tubs and office

Alternative High School Construct a replacement facility for the current Alternative High School building

Physical Plant 97 Install fire sprinkler system 98 Roof exhaust (Grounds Dept) 99 New gutters on storage building

100 New lighting in storage building 101 Insulate warehouses 102 New insulated doors and openers north building 110 Develop warehouse space for freezer

3 Selection Schedule bull Issue Request for Proposal November 9 2010 bull Project OrientationSite Visits (if necessary) TBD bull Receive Response to Request for Proposal 200 pm November 18 2010 bull Conduct Interviews Contact References (if applicable) TBD

The School District reserves the right to terminate suspend or modify the proposed school project at any time prior to executing the OwnerArchitect Form of Agreement In the event of such termination suspension or modification the School District shall have no obligation or liability to any firms preparing or submitting proposals for this RFP

p4

4 Target Dates The following dates are provided for planning purposes only

November 2011-Execute AE Agreement December 2011January 2012- BeginComplete preliminary design and build cost analysis

5 Instructions For Preparing Proposal Proposals shall be submitted in ten (10) copies to

Nathan Roedel Director of Finance and Operations Newberg School District 29J 714 E 6th Street Newberg OR 97132

In order to be considered proposals must be received by the School District no later than 200 pm November 18 2010

Proposals shall contain the information listed below and shall be tabbed as follows

Section 1 Organization Staffing and Qualifications 1) Provide a team organization chart depicting team members Include names titles and specific

responsibilities of team members

a) Through narrative discussion show reason why this firm believes it is especially qualified to undertake this project Discuss any unique qualifications that this firm possesses which would be of a benefit to the School District in the execution of this project

Section 2 Understanding of the Construction Program The Architect shall in a clear concise manner state hisher understanding of the project and program and the role of the Architect in the Pre-Desjgn Phase

The Architect shall provide information regarding their knowledge of the school districts facilities

Section 3 Other Information 1) The Architect shall indicate whether as a single entity or as a member of ajoint venture the firm has been the

subject of any litigation through the discharge of its professional services If so provide a detailed description of the litjgants the subject matter and the disposition of the arbitration or lawsuit

2) The Architect shall provide three (3) or more references of projects within similar industry performed in the previous five (5) years to be contact by the School District

Section 4 Fee Proposal 1) The fee proposal shall include all compensation and other payments due the Architect (eg manpower

overhead profit direct costs etc) in the performance of the scope of this RFP

2) The fee proposal for the project shall include costs associated with the Pre-Design Phase

3) For the pre-design phase show a) The proposed staff man hours anticipated for each discipline and individual total man hours and

estimated total labor and indirect costs

Proposal Evaluation Proposals received will be evaluated on the following criteria

a) Completeness of the submission (PassFail) b) Outcome of Reference Calling (20)

p5

V)i7I I

c) Vendors described knowledge of schools and school district construction (20) d) Vendors described knowledge of Newberg Public Schools buildings and Infrastructure (60)

For a Vendor to receive the full percentage available for each criterion listed district administration (at least six (6) administrators) will rank responses in each area on a scale of 1 (least meets) to 10 (absolutely meets) in regards to the perceived validity of statements contained in the RFP as they relate to the above concepts

p6

~ 12

NEWBERG SCHOOL DISTRICT 29J AGENDA - November 82010

Item Items for Future Agendas Information XXXX

Presenter Board Chair

Topic Summary Attached is the calendar for future Board agenda items

December 13 20tO No Second Meetin

bull Superintendent Evaluation Timeline bull Preliminary 2011middot12 School Calendar bull Special Programs Update bull Budget Calendar and Process 2011middot12 bull Budget Status Report bull Monthly Financial Report - Consent Agenda bull Visioning bull OETC Copier Contract bull Audit Report for 2009-10 with Auditors

Executive Session

Janua 24 2011Janua 102011

bull Proclamation Board Appreciation Month bull New Course Proposals bull Policies

Executive Session

bull Appropriation Transfer Resolution

Executive Session

bull Board Appreciation bull Student Recognition bull Quarterly Financial Report bull Accept Audit for 2009-10 bull Essential Skills bull Division 22 Standards

Executive Session

February 28 2011

630 Executive Session - Exempt Records

bull Student Recognition bull Monthly Financial Report - Consent Agenda

bull Licensed Teacher Contract Renewal bull Temporary Teacher Contracts bull Administrator Contract Renewal bull Superintendent Evaluation bull Superintendent Contract Renewal bull Proclamation-Classified Employee Appreciation Week

(March 7-10) Executive Session

March 28 2011 March 142011

bull Monthly Financial Report Consent Agendabull

Executive Session Executive Session

April 112011

Executive Session

May 092011

bull Establish Meal Prices 2011-12

bull Establish District Fees 2011-12

bull Establish Board Calendar 2011-12 bull WESD Board ElectIon

April 25 2011

bull Prociamation-Teacher Appreciation Week bull Quarterly Financial Report bull Rights and Responsibilities Handbook

Executive Session

May 23 2011

bull Monthly Financial Report - Consent Agenda bull District Fees bull Final 2011-12 School Calendar

Appoint Student Representatives to the Board bull Appropriation Transfer - Resolution

Executive SessionExecutive Session

June 27 2011June 13 2011

bull Resolution 2011- Adopting the Budget Making Appropriations and Imposing and Categorizing Taxes

bull Establish Substitute Teacher Pay Rate 2011-12 bull

Executive Session

bull Monthly Financial Report shybull bull Appropriation Transfer

Executive Session

Consent Agenda

  • Agenda
  • Oath of Office
  • MVMS Student Presentation
  • Consent Agenda
  • Minutes
  • Donation
  • Small Schools Update
  • Community Growth and Enrollment
  • Resolution 2011-03 Appropriation Revision
  • Cancel November 22 2010 Board Meeting
  • RFP Architectural and Engineering Services
  • Future Agendas
Page 17: NEWBERG SCHOOL DISTRICT 29J BOARD OF DIRECTORS … · Topic Summary: Deona Twenge was appointed Board Representative to Zone 1 at the October 25, 2010 Special Board Meeting to fulfill

of Students that Met or Exceeded in Writing Subgroup LEP

2425

20 l Q) 15C l

tJ) 10

0

0e 5

0

05-06 06-07 07-08 08-09 09-10 10-1104-05

I ) 1 middot1 I

Data Source ODE State Report Card - Includes ONLY sophomores who are counted at the building level spending at least 40 of their day in regular education This typically represents 97-98 of the

Data Source ODE State Report Card - Includes ONLY sophomores who are counted at the building level spending at least 40 of their day in regular education This typically represents 97-98 of the class

Change in achievement level standards

600

500 $ c 400 ()

C I 300

(J) - 0 200 ~ 100

00

of Students that Met or Exceeded in Reading Subgroup Hispanic

553

04-05 05-06 06-07 07 -08 08-09 09-10 10-11 ) II II i )1 Yl 11

of Students that Met or Exceeded in Math Subgroup Hispanic

700

ll c (i)

C s-en 0 ~ 0

500

400

300

200

100

00

02-03 03-04 04-05 05-06 06-07 07-08 08-09 09-10 10-11Sln111 I Y( 11

Data Source ODE State Report Card Includes ONLY sophomores who are counted at the building leel spending at least 40 of their day in regular education This typically represents 97-98 ofthe class

Change in achieement leel standards

Jl c Ql

C l

(J) 0

~

35

30

25

of Students that Met or Exceeded in Writing Subgroup Hispanic

20

10

5

0

04-05 05-06 06-07 07-08 08-09 09-10 10-11

Data Source ODE State Report Card - Includes ONLY sophomores who are counted at the building leeuro1 spending at least 40 of their day in regular education This typically represents 97-98 of the class

--

Percent of Students Enrolled in College the Fall Immediately Following Graduation From High School

100~1

90

80 I)

~ 70tIS J 0

60~ 537 50 S~ 4~ 4r 4 4~0 n

C OJ 40 Y lI-OJ

Q 30

20

10

0 2004 200S 2006 2007 2008 2009

Class

f+ All I~~~ti~~- middot-AVG--48~

J

9gt -I

Percent of Students EnroUed inColIege the FaU Immediately FoUowing Graduation From High Schoo~ by Institrutional Type

100

90

80 111 cu IU 70 s

C ns 60 Ishy

~ 51 53 0

so bull 48 bull

4i 47 bull ~

43 t cu v ~

ltIi D

40

30

37 --shy

35 35 38 ___ 31 _-----------_ 32 _---e----shy ------shy

20 16 14 14 _ _ - M - - ~ - bull __AI _ _ _ 12 11 M _ 15 --- ----- _- shy

10

o _-_- --200-4- ~----------~--~ --- ---~~~ -----~-~ --- -~ - ------ ~----- --- __---- 2005 2006 2007 2008 2009

Class

All Institutions Public Institutions Private Institutions AVe = 48

-~ 51- -C

Percent of Students Enrolled in College at Any Time During the First Year After High School

100

90

111 OJ fU = 0 ra 0shy~ Ilshy0 s lt11 V 0shy

ff

80

70

60

50

40

30

54 54bullbull 56 52bull

6

~ 51

20

10

o _ 2004 2005 2006 2007 2008 2009

Class

[+ All Instit~tions nAVG = 55I Q

~

Percent of Students Enrolled in College at Any Time During the First Two Years After High School

1

100 ~

90 j 80

I ell ltII 70tlSs

C tlS 60

0

-

SOl C ltII 40 i ~ ltII

Q 30 1 20j 10 ~

I

oj

61 61 60 63 ---S~ 5 bull

2004 2005 2006 2007 2008 2009

Class

(+Alll~l~ns AVc~601

o-~

bull bull bull

Percent of Students Enrolled in College the First Year After High School Who Returned for a

100

90en -cshy 800 shyc ClJ 70I (U

0 11 60 c (II 50a J Vl 40 shy0

30c ClJ u shyltII 20

Q

10

0

Second Year (Freshman to Sophomore Retention)

89

~9 82 85bull 82

-

2004 2005 2006 2007 2008

Class

freshman to Sophomore Retention AVe == 83

--~ --shyJ

Most Common Institutions of Initial Enrollment for All Classes - by Number of Students

1 PORTLAND COMMUNITY COLLEGE 2 OREGON STATE UNIVERSITY 3 CHEMEKETA COMMUNITY COLLEGE 4 GEORGE FOX UNIVERSITY S UNIVERSITY OF OREGON) MAIN CAMPUS 6 WESTERN OREGON UNIV ERSITY 7 PORTLAND STATE UNIVERSITY 8 CLACKAMAS COMMUNITY COLLEGE 9 LINFIELD COLLEGE 10 UNIVERSITY OF PORTLAND 11 PACIFIC UNIVERSITY 12 CENTRAL OREGON COMMUNITY COLLEGE 13 LINN-BENTON COMMUNITY COLLEGE 14 OREGON INSTITUTE OF TECHNOLOGY 15 SEATTLE UNIVERSITY 16 SOUTHERN OREGON UNIVERSITY 17 MT HOOD COMMUNITY COLLEGE 18 LANE COMMUNITY COLLEGE 19 WlLLAMETTE UNIVERSITY 20 AZUSA PACIFIC UNIVERSITY 21 BRIGHAM YOUNC UNIVERSITY 22 SEATTLE PACIFIC UNIVERSITY 23 THE EVERGREEN STATE COLLECE 24 BRIGHAM YOUNG UNIVERSITY - IDAHO FALLWINTER 25 BRIGHAM YOUNG UNIVERSITY -IDAHO AIINTERSPRING

2 9gt ~

131 d4

Newberg High School Student Survey 2004-2010 July 2010

6 Students are given the grades ABCD and F to show how well theyre doing in school Suppose your school was graded in the same way All things considered what grade would you give your small school ABCD or F

A 158

B 321

C 155

D 40

F 34

cant sayno opinion 60

Total 768

7 The majority of my high school courses will have value to me after graduation from Newberg High School

Agree 403

Disagree 149

Not sure 215

Total 767

8 It is easy to be involved in student activities athletics or leadership at Newberg High School

Agree 491

Disagree 130

Not Sure 144

Total 765

9 Students in my small school have school spirit

Agree 334

Disagree 239

Not sure 191

Total 764

10 Teachers and staff in my small school have school spirit

Agree 465

Disagree 133

Not sure 166

Total 764

11 Compared to last year there is more school spirit

Agree 235

Disagree 191

Not sure 338

Total 764

2004-2010

2010

21

42

20

5

4

8

100

2010

53

19

28

100

2010

64

17

19

100

2010

44

31

25

100

2010

61

17

22

100

2010

31

25

44

100

2009

23

39

20

6

6

6

100

2009

53

22

25

100

2009

62

18

20

100

2009

35

41

24

100

2009

62

18

20

100

2009

29

27

43

100

2008 2006 2004

16 5 8

34 34 37

25 40 34

10 14 10

7 3 6

8 3 6

100

2008 2006 2004

48 55 59

25 16 16

27 29 25

100

2008 2006 2004

56 53 60

27 20 19

17 26 21

100

2008 2006 2004

29 29 32

48 53 37

23 19 31

100

2008 2006 2004

54 39 49

26 28 20

20 33 31

100

2008 2006 2004

20

39

41

100

Climate Survey Report Newberg High School NHS Page 1

1 Jy

121 enjoy coming to school

Agree

Disagree

Not sure

Most of the time

Some of the time

Rarelynever

no opinion

367

237

162

766

2010

48

31

21

100

2009

45

37

18

2008

39

38

24

2006

24

53

21

2

2004

34

46

19

1

13 The adults at this school listen to you

Agree

Disagree

Not sure

406

210

150

2010

53

27

20

2009

55

25

20

2008

42

36

22

2006 2004

Total 766 100 100 100

14 Changes at school are clearly communicated to me

Agree

Disagree

Not sure

Total

195

361

208

764

2010

26

47

27

100

2009

32

47

21

100

2008

17

64

18

100

2006 2004

15 I have an opportunity to be involved In the development of Small Schools Agree 243

Di~agree 293

Not sure 227

Total 763

2010

32

38

30

100

2009

40

36

24

100

2008

28

51

21

100

2006 2004

16 Overall student discipline and behavior is not a problem at Newberg High School

Agree 213

Disagree 351

Not sure 202

Total 766

2010

28

46

26

100

2009

30

39

31

100

2008

23

53

24

100

2006

26

50

24

2004

40

33

27

18 When students have an emergency at school someone is there to help 2010 2009 2008 2006 2004

Agree 546 72 70 62 48 54

Not sure 149 20 19 25 41 34

Total 755 100 100 100

2004-2010 Climate Survey Report Newberg High School NHS Page 2

19 Campus supervision is adequate before and after school during lunch and between classes

gree 440

Disagree 172

Not sure 140

Total 752

2010

59 23

19

100 ~

2009

58

24

18

100

2008

55

26

19

100

2006

49

28

23

2004

58

18

24

20 Compared to last year student behavior on the school bus is better this year Agree 164

Disagree 133

Not sure 451

Total 748

2010

22

18

60

100

2009

23

18

58

100

2008

15

21

65

100

2006 2004

21 My teachers are concerned about me

Agree

Disagree

Not sure

Total

353

203

197

753

2010

47

27

26

100

2009

54

21

25

100

2008

42

30

29

100

2006

45

17

37

2004

40

19

41

22 Strangers do not come and go on the NHS campus easily

Agree 359

Disagree 179

Not sure 214

Total 752

2010

48

24

28

100

2009

39

29

32

100

2008

38

29

33

100

2006

34

25

42

2004

36

24

40

23 School rules and student rights and responsibilities are clear and students know what they are Agree 412

Disagree 190

Not sure 145

Total 747

2010

55

25

19

100

2009

57

23

20

100

2008

48

34

18

100

2006

44

29

27

2004

54

16

30

24 People trust and respect each other in my small school

Agree Disagree Not sure

Total

291 269 189

749

2010

39 36 25

100

2009

37 40 22

100

2008

29 49 22

100

2006

11 61 28

2004

19 49 33

25 Students in different ethnic groups in my small school are respected

Agree 385

Disagree 167

Not sure 202

Total 754

2010

51

22

27

100

2009

47

25

28 100

2008

39

34

27

100

2006

18

57

25

2004

22

44

34

2004-2010 Climate Survey Report Newberg High School NHS Page 3

lkaLj 26 Teachers in my small school take action when they see rules being broken

2010 2009 2008 2006 2004

Agree Disagree

442 164

59 22010

61 middot21

56 24middot

48 2100

47 28

Not sure 146 19 18 20 31 25

Total 752 100 100 100

27 Coaches at Newberg High School take action when they see rules being broken

2010 2009 2008 2006 2004

Agree 396 53 56 52 44 44

Disa~~e 101 13 13 15 12 13

Not sure 254 34 31 33 44 44 Total 751 100 100 100

pound0 ItcUCI3 I Illy ~lildl1 toIUUI tUW YlIIICII

students in their class are under the influence of 2010 2009 2008 2006 2004 __ ___ 1__ _1

Agree 204 27 26 17 16 20

Disagree 314 42 39 48 47 40

Not sure 235 31 35 35 38 40

Total 753 100 100 100

L~ yUcn llt) elL cwnn~ nlWIl vvllUVI IJlUVV WIICII

students are under the Influence of drugs or 2010 2009 2008 2006 2004 __ _1

Agree 258 34 35 29 28 29

Disagree 174 23 24 28 20 20

Not sure 322 43 42 43 52 51

Total 754 100 100 100

30 When students are disciplined for breaking rules they are treated equally regardless of

2010 2009 2008 2006 2004

Agree 418 56 54 46 45 47

Disagree 164 22 23 31 25 19

Not sure 167 22 23 22 30 35

Total 749 100 100 100

v I llV1 ILUU1ILgt tJClItIIt-ClLIII1j III Cl LIYun~ VI

athletics are disciplined for breaking rules they 2010 2009 2008 2006 2004 ___ amp___ _ _ bullbull _ 1bullbull

Agree 375 50 49 44 35 37

Disagree 155 21 22 28 20 27

Not sure 217 29 29 28 42 38

Total 747 100 100 100

32 When athletes are disciplined for breaking the rules they are held accountable

2010 2009 2008 2006 2004

Agree 377 50 54 52 49 42

Disagree 134 18 15 18 11 18

Not sure 242 32 30 30 39 40

Total 753 100 100 100

2004-2010 Climate Survey Report Newberg High School NHS Page 4

33 I feel safe at Newberg High School 2010 2009 2008 2006 2004

Agree 499 66 62 55 55 58 Disagree 118 16 18 22 18 14degic Not sure 134 18 21 23 28 28 Total 751 100 100 100

In your opinion are the following issues a problem on the Newberg High School campus

34 Vandalism including graffiti 2010 2009 2008 2006 2004

No problem 197 27 27 21 16 32

Small problem 449 61 62 66 71 61

Serious roblem 90 12 11 13 13 7

Total 736 100 100 100

35 Gangs 2010 2009 2008 2006 2004

No problem 362 49 40 25 28 56

Small problem 326 44 46 56 58 36

Serious problem 48 7 13 19 14 9

Total 736 100 100 100

36 Alcohol use 2010 2009 2008 2006 2004

No problem 225 31 27 25 20 23

Small problem 347 47 46 40 44 48

Serious problem 163 22 26 35 36 29

Total 735 100 100 100

37 If alcohol use is a problem at school where does it happen

2010 2009 2008 2006 2004

hallways 112 20 25 26 17 17

commonscafeteria 130 23 25 28 18 17

parking Iot 297 52 54 58 57 47

classroom 73 13 18 20 12 14

locker areas in hallways 98 17 22 23

PE locker area 88 15 21 23

athletic fields 150 26

gyms 70 12

restrooms 270 48 46 54 51 36

bus stop 136 24 32 31 23 18

on the bus 132 23 29 30 23 21

walkipllI to or from school 290 51 52 53 48 41

athletic sports practices 13 17 9 11

sports events 30 38 43 39

school-sponsored activities or trips 24 26

Other Please Specify 202 36 30 41 43 42

2004-2010 Climate Survey Report Newberg High School NHS Page 5

I if ~y

38 If alcohol use at school is a problem when does it happen

2010 2009 2008 2006 2004

before school 349 60

during advisory 125 22

between classes 165 28

during lunch 250 43

after school 404 70

at sporting events 175 30

at school-sponsored activities or trips 127 22

Other please specify 113 19

39 Tobacco use 2010 2009 2008 2006 2004

No problem 256 35 28 30 19 26

Small problem 325 45 52 46 49 48

Serious problem 145 20 19 25 32 26

Total 726 100 100 100

40 If tobacco use is a problem at school where does it happen

2010 2009 2008 2006 2004

hallways 57 11 21 19 12 9

commonscafeteria 51 10 15 18 7 8

parking lot 272 54 58 56 60 50

classroom 46 9 14 15 8 6

locker areas in hallwyas 54 11 14 17

PE locker area 57 11 16 21

athletic fields 145 29

gyms 54 11

bus stop 189 37 37 38 41 27

on the bus 164 32 20 21 11 12

walking to or from school 70 14 55 55 64 60

athletic sports practices 279 55 10 19 12 8

sports events 23 34 34 28

school-sponsored activities or trips 16 24

Other Please Specify 138 27 30 34 37 31

41 If tobacco use is a problem at school when does it happen 2010 2009 2008 2006 2004

before school 321 62

during advisory 147 29

between classes 164 32

during lunch 259 50

after school 360 70

at sportinj events 142 28

at school~sponsored activities or trips 104 20

Other please specify 102 20

42 Drug use 2010 2009 2008 2006 2004

No problem 154 21 23 18 10 19

Small problem 304 42 44 38 33 39

Serious problem 260 36 33 43 57 42

Total 718 100 100 100

2004-2010 Climate Survey Report Newberg High School NHS Page 6

~ t~l

43 If drug use is a problem at school where does it happen

2010 2009 2008 2006 2004

hallways 109 19 26 32 24 16

commonscafeteria 96 17 25 27 18 16

parking Iot 293 52 55 55 61 49

classroom 83 15 18 22 13 11

Iocker areas in hallway 94 17 26 27

PE lockers 98 18 18 26

athletic fields 181 32

gyms 85 15

restrooms 288 52 47 56 64 47

bus stop 173 31 32 39 41 30

on the bus 130 23 25 28 29 26

walking to or from school 299 53 52 55 61 56

athletic sports practices 16 22 13 14

sports events 28 36 44 38

school-sponsored activities or trips 24 28

Other Please Specify 150 27 26 34 34 34

44 If drug use is a problem at school when does it happen

2010 2009 2008 2006 2004

before school 397 70 middotmiddotVmiddot

during advisory 196 35

between classes 214 38

during lunch 292 52

after school 370 65

at sporting events 158 28

at school-sponsored activities or trips 117 21

Otherplease specify 97 17

45 Drug selling 2010 2009 2008 2006 2004

No problem 313 44 39 34 20 35

Small problem 290 41 39 42 42 42

Serious problem 108 15 22 25 38 23

Total 711 100 100 100

46 If drug selling is a problem at school where does it happen 2010 2009 2008 2006 2004

hallways 166 39 46 49 50 40

commonscafeteria 125 29 37 42 43 33

parking Iot 231 54 53 61 64 54

classroom 92 22 25 30 27 25

locker areas in hallways 124 29 33 40

PE lockers 110 26 27 35

athletic fields 122 29

gyms 105 25

restrooms 193 45 48 52 57 43

bus stoP 148 35 37 42 42 34

on the bus 139 33 36 42 40 35

walking to or from school 201 47 46 54 57 47

athletic sports practices 17 24 18 18

sports events 26 37 40 36

school-sponsored activities or trips 20 27

Other Please Specify 128 30 23 26 26 29

2004-2010 Climate Survey Report Newberg High School NHS Page 7

47 If drug selling is a problem at school when does it happen

before school

during advisory

between classes

during lunch

after school

at sporting events

263

138

180

197

280

132

2010

61

32

42

46

65

31

2009 2008 2006 2004

at school-sponsored activities or trips 116 27

Other please specify 117 27

48 Sexual harassment

No problem

Small problem

Serious problem

Total

317

323

88

728

2010

44

44

12

100

2009

40

45

15

100

2008

36

52

12

100

2006

34

52

13

2004

41

42

14

49 Racial harassment

No problem

Small problem

Serious problem

Total

252

367

112

731

2010

34

50

15

100

2009

32

52

16

100

2008

24

52

25

100

2006

22

56

22

2004

33

47

20

50 Bullying

No problem

Small problem

Serious problem

Total

201

390

138

729

2010

28

53

19

100

2009

26

56

18

100

2008

21

59

20

100

2006

15

61

24

2004

24

57

19

51 Fighting

No probl~m

Small problem

Serious problem

Total

15

71

15

101

2010

15

70

15

100

2009

27

60

13

100

2008

19 ~

62

19

100

2006

12

61

27

2004

24

62

15

To the best of your knowledge have you used any of these substances in the last 30 days

alcohol

Yes

No

2010 2009 2008

19

81

2006

25

75

2004

20

80

Total 100

tobacco

Yes

No

Total

2010 2009 2008

12

88

100

2006

13

87

2004

14

86

2004-2010 Climate Survey Report Newberg High School NHS Page 8

marijuana 2010 2009 2008 2006 2004 Yes 10 14 14 No 90 86 86 Total 100

illicit drugs 2010 2009 2008 2006 2004 Yes 8 8 3 No 92 92 97 Total 100

Which of these things happened to you DURING THE SCHOOL DAY OR AT A SCHOOL ACTIVITY since the beginning of the school year

52 I had something stolen at school 2010 2009 2008 2006 2004

Yes 291 40 42 39 35 18

No 439 60 58 61 65 82

Total 730 100 100 100

53 I saw a student with a weapon at school 2010 2009 2008 2006 2004

Yes 231 32 34 33 26 15

No 502 68 66 67 74 85 Total 733 100 100 100

54 I was picked on at school because of my ethnicity 2010 2009 2008 2006 2004

Yes 111 15 19 16 12 8 No 621 85 81 84 88 92

Total 732 100 100 100

55 I saw students steal from the library a classroom or the cafeteria 2010 2009 2008 2006 2004

Yes 248 34 41 36 38 18

No 481 66 59 64 62 82

Total 729 100 100 100

56 I saw students destroy or mark-up school equipment or buildings 2010 2009 2008 2006 2004

Yes 294 40 44 48 45 21

No 433 60 56 52 55 79

Total 727 100 100 100

57 I saw students with tobacco on campus during the school day 2010 2009 2008 2006 2004

Yes 279 39 40 38 49 35

No 444 61 60 62 51 65

Total 723 100 100 100

58 I saw students using alcohol on campus during the school day 2010 2009 2008 2006 2004

Yes 206 28 34 28

No 519 72 69 72

Total 725 100 100 100

2004-2010 Climate Survey Report Newberg High School NHS Page 9

59 I saw students using drugs on campus during the school day 2010 2009 2008 2006 2004

Yes 215 30 32 30 No 513 70 68 70

Total 728 100 100 100

60 I saw students using drugs or alcohol at school-related activities after school

2010 2009 2008 2006 2004

Yes 226 31 35 30 34 18

No 500 69 65 70 65 82

Total 726 100 100 100

61 I saw students using drugs or alcohol at school-related athletic events after school

2010 2009 2008 2006 2004

Yes 198 28 31 27 37 27

No 520 72 69 73 63 73

Total 718 100 100 100

62 In your opinion what is the single most serious problem at Newberg High School

2010 2009 2008 2006 2004

theft 81 11 12 11 10 5

intimidation 40 6 8 5 4 6

sexual harassment 30 4 6 3 1 4

vandalism 61 9 2 4 4 3

defiance of authority 104 15 14 17 11 17

drug use 181 26 23 21 34 30

use of illegal performance enhancing drugs 12 2 2 1 2 1

gangs 12 2 4 4 3 1

tobacco use 28 4 4 2 2 2

racial harassment 28 4 6 6 4 4

drug sales 13 2 3 4 7 4

alcohol use 33 5 3 6 4 6

Other Please Specify 82 12 12 17 14 16

Total 705 100 100 100

63 If you believe drug use is a problem at NHS in your opinion what is the most widely-used drug at Newberg High School

2010 2009 2008 2006 2004

alcohol 191 32 33 36

marijuana 447 74 67 60

tobacco 151 25 31 23

inhalents 51 8 6 7

prescription drugs (oxycotin vicodin etc) 91 15 17 27

cocaine 62 10 9 7

amphetamines (including meth) 41 7 7 8

Other Please Specify 63 10 8 12

2004-2010 Climate Survey Report Newberg High School NHS Page 10

AVision for NHS 2003 Gates Grant Application

Our school vision of student learning is directly linked to core principles about teaching and learning

1 First we believe all students can learn regardless of their circumstances

2 Teachers and students alike have a desire to learn and both must be supported and encouraged to make connections in school

3 We believe in the concept of catalyst teaching and learning Teachers become catalysts for student learning by actively engaging students in the process of discovery showing students new ways of thinking and sparking new connections with both the material and targeted skills

4 We believe that students need to master essential skills as they expand their knowledge and experience

5 We believe that students learn better when their learning is personalized Students who make connections with significant adults in their lives are more successful as learners

6 We believe that students should have the opportunity to apply their knowledge in a meaningful way outside of the structures of traditional disciplines or content areas

7 We believe that all students can meet high performance standards if they are supported encouraged and have choice in their learning

8 We believe that every student has unique fits talents and interests and it is our job to cultivate them

9 We believe that excellence is achievable in acommunity of learners

Small School Goals and Outcomes 2003middot2010

GOALS School must emphasize two goals personalization-students must be known well and high expectations-- students must know that their teachers will hold them to high standards These goals must create equity by applying them to all students

Goal 1 Substantially increase students readiness for postsecondary education Goal 2 Improve teacher practice in every single class throughout the school Goal 3 Create five autonomous small schools with distinct identities

OUTCOMES o Teaching is rigorous and intellectually vibrant Student achievement is the top priority

o Essential skills are clearly identified supported and consistently taught

o Teachers have high expectations of all students and the skills necessary to support these high expectations

o Advisories and classes support student and adult connections

o Diversity is valued and encouraged Students parents and our community share their experiences in asafe environment

o Student learning and needs drive all instructional and organizational decisions

NEWBERG SCHOOL DISTRICT 29J AGENDA shy November 8 2010

Item Community Growth and Enrollment Information XXXX

Originator Claudia Stewart Coordinator of Communications and Community Relations

Presenter Claudia Stewart

Topic Summary Claudia will update the Board about community growth and enrollment

Information

NEWBERG SCHOOL DISTRICT 29J AGENDA shy November 8 2010

Item

Originator

Presenter

Resolution 2011-03 Appropriation Revision

Nathan Roedel Director of Finance and Operations

Nathan Roedel Director of Finance and Operations

Action XXXX

Topic Summary Appropriation Revision for Fiscal Year 2008-09

Background Information

The Board of Directors adopted the budget for Fiscal Year 2010-11 at the June 28 2010 School Board Meeting

An appropriation revision increasing the Fiduciary Early Retirement Fund in the amount of $10000 is necessary

Original Budget Appropriation $179165

Revised Budget Appropriation $189165

Superintendents Recommendation Move that the Newberg School District Board of Directors approve Resolution 2011 03 to revise appropriations in the Early Retirement Fund for 2010-11 fiscal year by title only

Newberg School District Resolution 2011middot03

Making Appropriations

BE IT RESOLVED that the appropriation amounts for the fiscal year beginning July 1 2010 and for the purposes shown below are hereby revised

Fiduciary Fund

Early Retirement +10000

The above resolution statement was approved and declared adopted on this 8th day of November 2010

Dr Paula A Radich Clerk Melinda Van Bossuyt Chair

NEWBERG SCHOOL DISTRICT 29J AGENDA shy November 8 2010

Item

Originator

Presenter

Cancel November 22 2010 Board Meeting

Toni Wyss Board Secretary

Dr Paula A Radich Superintendent

Action XXXX

Topic Summary Cancel the November 222010 Board Meeting

Superintendents Recommendation Move that the Newberg School District Board of Directors cancel the November 222010 Board Meeting

NEWBERG SCHOOL DISTRICT 29J AGENDA shy November 082010

Item

Originator

Presenter

Request for Proposals for Architectural and Engineering Services

Nathan Roedel Director of Finance and Operations

Nathan Rodel Director of Finance and Operations

Action XXXX

Topic Summary Following the recommendations of the Districts Facilities Task Force the Board will seek proposals regarding acost analysis of those recommendations

Background Information In the fall of 2010 a citizen Facilities Task Force examined current and projected enrollment and facility capacity and made recommendations for future needs The task force reported that the Newberg Public Schools required additional space for future growth The report also stated that schools were in need of repair including roofs heating and ventilating systems The goals are as follows

o Accommodate enrollment growth-now and in the future o Maintain the communitys investment in schools through major maintenance o Increase safety and security at school sites o Purchase property for future schools at todays market rates

Since the completion of projects for the 2002 bond measure the district has maintained its facilities with a minimal expenditure of funds The 1993 bond issue retires in 2011 thereby providing the district a window to determine whether to consider afuture bond measure

For the Board of Directors to adequately plan for future facility needs an updated analysis of enrollment trends educational athletic and activity programs needs and recommendations concerning facility and maintenance costs is required

Superintendents Recommendation Move that the Newberg School District Board of Directors approve the Request for Proposals for Architectural and Engineering Services as presented

Newberg School District 29J Request For Proposals

Architectural and Engineering Services

1 Introduction Newberg School District (hereafter referred to as the District) seeks architectural and engineering proposals regarding the design and construction addition and renovation of the Districts 12 physical facilities The District intends to execute a written agreement with an architectural firm to provide preliminary architectural and engineering cost estimates for a potential construction bond

The Districfs selection process shall consist of the Districts review and analysis of the proposers response to this request for proposal

2 Scope of Services Provide preliminary architectural and engineering estimates for the following projects as recommended by the Districts Facilities Task Force

New Middle Alternative Welcome Center School 1 Build new school that incorporates Transitions and CYFS programs

Include new kitchen and one or more cafeterias Remove modulars at MV ampCV DistrictmiddotWide

2 Resurface parking areas as needed (Pave service road behind NHS) 3 Repair sidewalks as needed 4 Upgrade Phone System 5 Lock Down System (school accessibility) 6 Replace carpets with hard flooring (CVMS DD AC NHS Caftall Center) 7 Security System ampCamera Evaluation (JA MVMS NHS) 8 Replace GCMs with UNCs 9 Replace Gym Lighting - T-5s - (Senate Bill 1149)

111 Install a refrigeration monitoring system

Administrative Servicesmiddot District Office 10 Modify Server Room - fire protection system 11 Additional Parking

Replace Existing Furnaces as Required 108 Build a new server room

pl

Antonia Crater Elementary School

12 New intercom system 13 Add storage - outside behind Gym

Dundee Elementary School 14 Combine two services and replace old panel equipment and wiring 15 New roof on 5th street classrooms 16 Modify and relocate health room 17 Replace gym air handler 18 Replace single pane windows where they occur

Edwards Elementary School 19 New intercom 20 Add parking lot lighting by crosswalk 21 Add speed bumps to parking in front 22 Improve conference room ventilation 23 New Roof 24 Modify built in gutter system 25 Replace Generator 26 Provide additional computer lab (expand into library space) 27 Replace Existing Fiber Ductwork as required

Ewing Young Elementary School 29 Old wiring (asbestos) and distribution panels

Joan Austin Elementary School 30 Fix Cafeteria floor covering and patch new floor 31 Replace fixed window between office and health room with slider

Mabel Rush Elementary School 32 Replace old AO Smith Boiler with new Aerco boiler and integrate into BMS control panel 33 Acoustic tiles in halls (Dual purpose with tack boards) 34 Tack boards in halls (Dual purpose with acoustic tiles in halls) 35 Add electrical outlets 36 Add back-up Generator

108 Design a new serving line for the cafeteria 109 Develop a larger Storage area for the cafeteria

Mountain View Middle School 37 Redesign bus drop off 38 Redesign student drop off and pick up 39 Redesign parking for staff 41 Adjustable shelving and ladder access for PE storage 42 Replace all windows with broken seals

p2

43 44 45 46 47 48 49 50 54 55 56 57 58 59 60

Newberg High School 61 62 63 64 65 66 67 68 69

103 104 105 106 107

Grout and seal kitchen and restroom floors Basketball court drainage (resurface) New Addressable Fire Alarm system Lockers replaced with half size lockers Additional gym or multipurpose room for PE Improved (enlarged) counseling space Increase size of conference room Add office space for speech therapist psychologist behavior amp autism specialists and testing Sound proofing at principals offices Motion detectors (lighting) Add preheat coil to AHU 1 Replace defective VAVcontrollers Replace boiler Add separate hot water source for kitchen Install ducted returns from classroom pods

Modify Server Room fire protection system Upgrade HVAC system for gym Re-design gas shut-off valves in science rooms Modify internal zone return ducting in buildings A B C D E Fand G Redesign old woodshop area for classrooms Move Book Room Replace original hot water heating system in Gym with two high efficiency heaters Provide office space for Blue School that is not separated from the school Add improved entry to NHS (monument lighting landscaping etc) Expand the Great Expectations area-possibly moving a wall into J107 Expand and complete the pantry and expansion of culinary arts area to include acafe Redesign remainder of welding area to support the long-term growth of PCCCommunity classes Redesign Wurrain Theater to include another music classroomrecording studio Convert the former woodshop into a technology center

NHS Athletics Stadium Complex Track

70 New sub-grade improvements and surface for Track 71 Timing Equipment 72 Two Long Jump Pits and add high jump mats by scoreboard

Football Field 73 Artificial Turf

Grandstand 75 Concessions 76 Locker Rooms and Restrooms 77 Storage 78 New Visitor Bleacher

Tennis Courts

p3

(J ltnltgt U I

79 Two additional courts plus electrical circuits 80 Additional Electrical Circuits

Baseball 81 Finish Lights 82 Batting Cage 83 Replace bleachers varsity and JV fields 84 Press Box ampConcessions 85 JV Scoreboard (move to different location or new one)

Softball 86 Netting to protect spectators 87 Batting Cage

Wrestling 88 Replace carpet in Caffall Center with Mondo 89 Industrial washerdryer 90 Lockers in weight room 91 Replace closed off restroom 92 Team Room

McGrath Gym 93 Replace heaters 94 Renovate locker storage and team rooms 95 Move east side curtain to west side 96 Add athletic training room large enough for two tubs and office

Alternative High School Construct a replacement facility for the current Alternative High School building

Physical Plant 97 Install fire sprinkler system 98 Roof exhaust (Grounds Dept) 99 New gutters on storage building

100 New lighting in storage building 101 Insulate warehouses 102 New insulated doors and openers north building 110 Develop warehouse space for freezer

3 Selection Schedule bull Issue Request for Proposal November 9 2010 bull Project OrientationSite Visits (if necessary) TBD bull Receive Response to Request for Proposal 200 pm November 18 2010 bull Conduct Interviews Contact References (if applicable) TBD

The School District reserves the right to terminate suspend or modify the proposed school project at any time prior to executing the OwnerArchitect Form of Agreement In the event of such termination suspension or modification the School District shall have no obligation or liability to any firms preparing or submitting proposals for this RFP

p4

4 Target Dates The following dates are provided for planning purposes only

November 2011-Execute AE Agreement December 2011January 2012- BeginComplete preliminary design and build cost analysis

5 Instructions For Preparing Proposal Proposals shall be submitted in ten (10) copies to

Nathan Roedel Director of Finance and Operations Newberg School District 29J 714 E 6th Street Newberg OR 97132

In order to be considered proposals must be received by the School District no later than 200 pm November 18 2010

Proposals shall contain the information listed below and shall be tabbed as follows

Section 1 Organization Staffing and Qualifications 1) Provide a team organization chart depicting team members Include names titles and specific

responsibilities of team members

a) Through narrative discussion show reason why this firm believes it is especially qualified to undertake this project Discuss any unique qualifications that this firm possesses which would be of a benefit to the School District in the execution of this project

Section 2 Understanding of the Construction Program The Architect shall in a clear concise manner state hisher understanding of the project and program and the role of the Architect in the Pre-Desjgn Phase

The Architect shall provide information regarding their knowledge of the school districts facilities

Section 3 Other Information 1) The Architect shall indicate whether as a single entity or as a member of ajoint venture the firm has been the

subject of any litigation through the discharge of its professional services If so provide a detailed description of the litjgants the subject matter and the disposition of the arbitration or lawsuit

2) The Architect shall provide three (3) or more references of projects within similar industry performed in the previous five (5) years to be contact by the School District

Section 4 Fee Proposal 1) The fee proposal shall include all compensation and other payments due the Architect (eg manpower

overhead profit direct costs etc) in the performance of the scope of this RFP

2) The fee proposal for the project shall include costs associated with the Pre-Design Phase

3) For the pre-design phase show a) The proposed staff man hours anticipated for each discipline and individual total man hours and

estimated total labor and indirect costs

Proposal Evaluation Proposals received will be evaluated on the following criteria

a) Completeness of the submission (PassFail) b) Outcome of Reference Calling (20)

p5

V)i7I I

c) Vendors described knowledge of schools and school district construction (20) d) Vendors described knowledge of Newberg Public Schools buildings and Infrastructure (60)

For a Vendor to receive the full percentage available for each criterion listed district administration (at least six (6) administrators) will rank responses in each area on a scale of 1 (least meets) to 10 (absolutely meets) in regards to the perceived validity of statements contained in the RFP as they relate to the above concepts

p6

~ 12

NEWBERG SCHOOL DISTRICT 29J AGENDA - November 82010

Item Items for Future Agendas Information XXXX

Presenter Board Chair

Topic Summary Attached is the calendar for future Board agenda items

December 13 20tO No Second Meetin

bull Superintendent Evaluation Timeline bull Preliminary 2011middot12 School Calendar bull Special Programs Update bull Budget Calendar and Process 2011middot12 bull Budget Status Report bull Monthly Financial Report - Consent Agenda bull Visioning bull OETC Copier Contract bull Audit Report for 2009-10 with Auditors

Executive Session

Janua 24 2011Janua 102011

bull Proclamation Board Appreciation Month bull New Course Proposals bull Policies

Executive Session

bull Appropriation Transfer Resolution

Executive Session

bull Board Appreciation bull Student Recognition bull Quarterly Financial Report bull Accept Audit for 2009-10 bull Essential Skills bull Division 22 Standards

Executive Session

February 28 2011

630 Executive Session - Exempt Records

bull Student Recognition bull Monthly Financial Report - Consent Agenda

bull Licensed Teacher Contract Renewal bull Temporary Teacher Contracts bull Administrator Contract Renewal bull Superintendent Evaluation bull Superintendent Contract Renewal bull Proclamation-Classified Employee Appreciation Week

(March 7-10) Executive Session

March 28 2011 March 142011

bull Monthly Financial Report Consent Agendabull

Executive Session Executive Session

April 112011

Executive Session

May 092011

bull Establish Meal Prices 2011-12

bull Establish District Fees 2011-12

bull Establish Board Calendar 2011-12 bull WESD Board ElectIon

April 25 2011

bull Prociamation-Teacher Appreciation Week bull Quarterly Financial Report bull Rights and Responsibilities Handbook

Executive Session

May 23 2011

bull Monthly Financial Report - Consent Agenda bull District Fees bull Final 2011-12 School Calendar

Appoint Student Representatives to the Board bull Appropriation Transfer - Resolution

Executive SessionExecutive Session

June 27 2011June 13 2011

bull Resolution 2011- Adopting the Budget Making Appropriations and Imposing and Categorizing Taxes

bull Establish Substitute Teacher Pay Rate 2011-12 bull

Executive Session

bull Monthly Financial Report shybull bull Appropriation Transfer

Executive Session

Consent Agenda

  • Agenda
  • Oath of Office
  • MVMS Student Presentation
  • Consent Agenda
  • Minutes
  • Donation
  • Small Schools Update
  • Community Growth and Enrollment
  • Resolution 2011-03 Appropriation Revision
  • Cancel November 22 2010 Board Meeting
  • RFP Architectural and Engineering Services
  • Future Agendas
Page 18: NEWBERG SCHOOL DISTRICT 29J BOARD OF DIRECTORS … · Topic Summary: Deona Twenge was appointed Board Representative to Zone 1 at the October 25, 2010 Special Board Meeting to fulfill

of Students that Met or Exceeded in Math Subgroup Hispanic

700

ll c (i)

C s-en 0 ~ 0

500

400

300

200

100

00

02-03 03-04 04-05 05-06 06-07 07-08 08-09 09-10 10-11Sln111 I Y( 11

Data Source ODE State Report Card Includes ONLY sophomores who are counted at the building leel spending at least 40 of their day in regular education This typically represents 97-98 ofthe class

Change in achieement leel standards

Jl c Ql

C l

(J) 0

~

35

30

25

of Students that Met or Exceeded in Writing Subgroup Hispanic

20

10

5

0

04-05 05-06 06-07 07-08 08-09 09-10 10-11

Data Source ODE State Report Card - Includes ONLY sophomores who are counted at the building leeuro1 spending at least 40 of their day in regular education This typically represents 97-98 of the class

--

Percent of Students Enrolled in College the Fall Immediately Following Graduation From High School

100~1

90

80 I)

~ 70tIS J 0

60~ 537 50 S~ 4~ 4r 4 4~0 n

C OJ 40 Y lI-OJ

Q 30

20

10

0 2004 200S 2006 2007 2008 2009

Class

f+ All I~~~ti~~- middot-AVG--48~

J

9gt -I

Percent of Students EnroUed inColIege the FaU Immediately FoUowing Graduation From High Schoo~ by Institrutional Type

100

90

80 111 cu IU 70 s

C ns 60 Ishy

~ 51 53 0

so bull 48 bull

4i 47 bull ~

43 t cu v ~

ltIi D

40

30

37 --shy

35 35 38 ___ 31 _-----------_ 32 _---e----shy ------shy

20 16 14 14 _ _ - M - - ~ - bull __AI _ _ _ 12 11 M _ 15 --- ----- _- shy

10

o _-_- --200-4- ~----------~--~ --- ---~~~ -----~-~ --- -~ - ------ ~----- --- __---- 2005 2006 2007 2008 2009

Class

All Institutions Public Institutions Private Institutions AVe = 48

-~ 51- -C

Percent of Students Enrolled in College at Any Time During the First Year After High School

100

90

111 OJ fU = 0 ra 0shy~ Ilshy0 s lt11 V 0shy

ff

80

70

60

50

40

30

54 54bullbull 56 52bull

6

~ 51

20

10

o _ 2004 2005 2006 2007 2008 2009

Class

[+ All Instit~tions nAVG = 55I Q

~

Percent of Students Enrolled in College at Any Time During the First Two Years After High School

1

100 ~

90 j 80

I ell ltII 70tlSs

C tlS 60

0

-

SOl C ltII 40 i ~ ltII

Q 30 1 20j 10 ~

I

oj

61 61 60 63 ---S~ 5 bull

2004 2005 2006 2007 2008 2009

Class

(+Alll~l~ns AVc~601

o-~

bull bull bull

Percent of Students Enrolled in College the First Year After High School Who Returned for a

100

90en -cshy 800 shyc ClJ 70I (U

0 11 60 c (II 50a J Vl 40 shy0

30c ClJ u shyltII 20

Q

10

0

Second Year (Freshman to Sophomore Retention)

89

~9 82 85bull 82

-

2004 2005 2006 2007 2008

Class

freshman to Sophomore Retention AVe == 83

--~ --shyJ

Most Common Institutions of Initial Enrollment for All Classes - by Number of Students

1 PORTLAND COMMUNITY COLLEGE 2 OREGON STATE UNIVERSITY 3 CHEMEKETA COMMUNITY COLLEGE 4 GEORGE FOX UNIVERSITY S UNIVERSITY OF OREGON) MAIN CAMPUS 6 WESTERN OREGON UNIV ERSITY 7 PORTLAND STATE UNIVERSITY 8 CLACKAMAS COMMUNITY COLLEGE 9 LINFIELD COLLEGE 10 UNIVERSITY OF PORTLAND 11 PACIFIC UNIVERSITY 12 CENTRAL OREGON COMMUNITY COLLEGE 13 LINN-BENTON COMMUNITY COLLEGE 14 OREGON INSTITUTE OF TECHNOLOGY 15 SEATTLE UNIVERSITY 16 SOUTHERN OREGON UNIVERSITY 17 MT HOOD COMMUNITY COLLEGE 18 LANE COMMUNITY COLLEGE 19 WlLLAMETTE UNIVERSITY 20 AZUSA PACIFIC UNIVERSITY 21 BRIGHAM YOUNC UNIVERSITY 22 SEATTLE PACIFIC UNIVERSITY 23 THE EVERGREEN STATE COLLECE 24 BRIGHAM YOUNG UNIVERSITY - IDAHO FALLWINTER 25 BRIGHAM YOUNG UNIVERSITY -IDAHO AIINTERSPRING

2 9gt ~

131 d4

Newberg High School Student Survey 2004-2010 July 2010

6 Students are given the grades ABCD and F to show how well theyre doing in school Suppose your school was graded in the same way All things considered what grade would you give your small school ABCD or F

A 158

B 321

C 155

D 40

F 34

cant sayno opinion 60

Total 768

7 The majority of my high school courses will have value to me after graduation from Newberg High School

Agree 403

Disagree 149

Not sure 215

Total 767

8 It is easy to be involved in student activities athletics or leadership at Newberg High School

Agree 491

Disagree 130

Not Sure 144

Total 765

9 Students in my small school have school spirit

Agree 334

Disagree 239

Not sure 191

Total 764

10 Teachers and staff in my small school have school spirit

Agree 465

Disagree 133

Not sure 166

Total 764

11 Compared to last year there is more school spirit

Agree 235

Disagree 191

Not sure 338

Total 764

2004-2010

2010

21

42

20

5

4

8

100

2010

53

19

28

100

2010

64

17

19

100

2010

44

31

25

100

2010

61

17

22

100

2010

31

25

44

100

2009

23

39

20

6

6

6

100

2009

53

22

25

100

2009

62

18

20

100

2009

35

41

24

100

2009

62

18

20

100

2009

29

27

43

100

2008 2006 2004

16 5 8

34 34 37

25 40 34

10 14 10

7 3 6

8 3 6

100

2008 2006 2004

48 55 59

25 16 16

27 29 25

100

2008 2006 2004

56 53 60

27 20 19

17 26 21

100

2008 2006 2004

29 29 32

48 53 37

23 19 31

100

2008 2006 2004

54 39 49

26 28 20

20 33 31

100

2008 2006 2004

20

39

41

100

Climate Survey Report Newberg High School NHS Page 1

1 Jy

121 enjoy coming to school

Agree

Disagree

Not sure

Most of the time

Some of the time

Rarelynever

no opinion

367

237

162

766

2010

48

31

21

100

2009

45

37

18

2008

39

38

24

2006

24

53

21

2

2004

34

46

19

1

13 The adults at this school listen to you

Agree

Disagree

Not sure

406

210

150

2010

53

27

20

2009

55

25

20

2008

42

36

22

2006 2004

Total 766 100 100 100

14 Changes at school are clearly communicated to me

Agree

Disagree

Not sure

Total

195

361

208

764

2010

26

47

27

100

2009

32

47

21

100

2008

17

64

18

100

2006 2004

15 I have an opportunity to be involved In the development of Small Schools Agree 243

Di~agree 293

Not sure 227

Total 763

2010

32

38

30

100

2009

40

36

24

100

2008

28

51

21

100

2006 2004

16 Overall student discipline and behavior is not a problem at Newberg High School

Agree 213

Disagree 351

Not sure 202

Total 766

2010

28

46

26

100

2009

30

39

31

100

2008

23

53

24

100

2006

26

50

24

2004

40

33

27

18 When students have an emergency at school someone is there to help 2010 2009 2008 2006 2004

Agree 546 72 70 62 48 54

Not sure 149 20 19 25 41 34

Total 755 100 100 100

2004-2010 Climate Survey Report Newberg High School NHS Page 2

19 Campus supervision is adequate before and after school during lunch and between classes

gree 440

Disagree 172

Not sure 140

Total 752

2010

59 23

19

100 ~

2009

58

24

18

100

2008

55

26

19

100

2006

49

28

23

2004

58

18

24

20 Compared to last year student behavior on the school bus is better this year Agree 164

Disagree 133

Not sure 451

Total 748

2010

22

18

60

100

2009

23

18

58

100

2008

15

21

65

100

2006 2004

21 My teachers are concerned about me

Agree

Disagree

Not sure

Total

353

203

197

753

2010

47

27

26

100

2009

54

21

25

100

2008

42

30

29

100

2006

45

17

37

2004

40

19

41

22 Strangers do not come and go on the NHS campus easily

Agree 359

Disagree 179

Not sure 214

Total 752

2010

48

24

28

100

2009

39

29

32

100

2008

38

29

33

100

2006

34

25

42

2004

36

24

40

23 School rules and student rights and responsibilities are clear and students know what they are Agree 412

Disagree 190

Not sure 145

Total 747

2010

55

25

19

100

2009

57

23

20

100

2008

48

34

18

100

2006

44

29

27

2004

54

16

30

24 People trust and respect each other in my small school

Agree Disagree Not sure

Total

291 269 189

749

2010

39 36 25

100

2009

37 40 22

100

2008

29 49 22

100

2006

11 61 28

2004

19 49 33

25 Students in different ethnic groups in my small school are respected

Agree 385

Disagree 167

Not sure 202

Total 754

2010

51

22

27

100

2009

47

25

28 100

2008

39

34

27

100

2006

18

57

25

2004

22

44

34

2004-2010 Climate Survey Report Newberg High School NHS Page 3

lkaLj 26 Teachers in my small school take action when they see rules being broken

2010 2009 2008 2006 2004

Agree Disagree

442 164

59 22010

61 middot21

56 24middot

48 2100

47 28

Not sure 146 19 18 20 31 25

Total 752 100 100 100

27 Coaches at Newberg High School take action when they see rules being broken

2010 2009 2008 2006 2004

Agree 396 53 56 52 44 44

Disa~~e 101 13 13 15 12 13

Not sure 254 34 31 33 44 44 Total 751 100 100 100

pound0 ItcUCI3 I Illy ~lildl1 toIUUI tUW YlIIICII

students in their class are under the influence of 2010 2009 2008 2006 2004 __ ___ 1__ _1

Agree 204 27 26 17 16 20

Disagree 314 42 39 48 47 40

Not sure 235 31 35 35 38 40

Total 753 100 100 100

L~ yUcn llt) elL cwnn~ nlWIl vvllUVI IJlUVV WIICII

students are under the Influence of drugs or 2010 2009 2008 2006 2004 __ _1

Agree 258 34 35 29 28 29

Disagree 174 23 24 28 20 20

Not sure 322 43 42 43 52 51

Total 754 100 100 100

30 When students are disciplined for breaking rules they are treated equally regardless of

2010 2009 2008 2006 2004

Agree 418 56 54 46 45 47

Disagree 164 22 23 31 25 19

Not sure 167 22 23 22 30 35

Total 749 100 100 100

v I llV1 ILUU1ILgt tJClItIIt-ClLIII1j III Cl LIYun~ VI

athletics are disciplined for breaking rules they 2010 2009 2008 2006 2004 ___ amp___ _ _ bullbull _ 1bullbull

Agree 375 50 49 44 35 37

Disagree 155 21 22 28 20 27

Not sure 217 29 29 28 42 38

Total 747 100 100 100

32 When athletes are disciplined for breaking the rules they are held accountable

2010 2009 2008 2006 2004

Agree 377 50 54 52 49 42

Disagree 134 18 15 18 11 18

Not sure 242 32 30 30 39 40

Total 753 100 100 100

2004-2010 Climate Survey Report Newberg High School NHS Page 4

33 I feel safe at Newberg High School 2010 2009 2008 2006 2004

Agree 499 66 62 55 55 58 Disagree 118 16 18 22 18 14degic Not sure 134 18 21 23 28 28 Total 751 100 100 100

In your opinion are the following issues a problem on the Newberg High School campus

34 Vandalism including graffiti 2010 2009 2008 2006 2004

No problem 197 27 27 21 16 32

Small problem 449 61 62 66 71 61

Serious roblem 90 12 11 13 13 7

Total 736 100 100 100

35 Gangs 2010 2009 2008 2006 2004

No problem 362 49 40 25 28 56

Small problem 326 44 46 56 58 36

Serious problem 48 7 13 19 14 9

Total 736 100 100 100

36 Alcohol use 2010 2009 2008 2006 2004

No problem 225 31 27 25 20 23

Small problem 347 47 46 40 44 48

Serious problem 163 22 26 35 36 29

Total 735 100 100 100

37 If alcohol use is a problem at school where does it happen

2010 2009 2008 2006 2004

hallways 112 20 25 26 17 17

commonscafeteria 130 23 25 28 18 17

parking Iot 297 52 54 58 57 47

classroom 73 13 18 20 12 14

locker areas in hallways 98 17 22 23

PE locker area 88 15 21 23

athletic fields 150 26

gyms 70 12

restrooms 270 48 46 54 51 36

bus stop 136 24 32 31 23 18

on the bus 132 23 29 30 23 21

walkipllI to or from school 290 51 52 53 48 41

athletic sports practices 13 17 9 11

sports events 30 38 43 39

school-sponsored activities or trips 24 26

Other Please Specify 202 36 30 41 43 42

2004-2010 Climate Survey Report Newberg High School NHS Page 5

I if ~y

38 If alcohol use at school is a problem when does it happen

2010 2009 2008 2006 2004

before school 349 60

during advisory 125 22

between classes 165 28

during lunch 250 43

after school 404 70

at sporting events 175 30

at school-sponsored activities or trips 127 22

Other please specify 113 19

39 Tobacco use 2010 2009 2008 2006 2004

No problem 256 35 28 30 19 26

Small problem 325 45 52 46 49 48

Serious problem 145 20 19 25 32 26

Total 726 100 100 100

40 If tobacco use is a problem at school where does it happen

2010 2009 2008 2006 2004

hallways 57 11 21 19 12 9

commonscafeteria 51 10 15 18 7 8

parking lot 272 54 58 56 60 50

classroom 46 9 14 15 8 6

locker areas in hallwyas 54 11 14 17

PE locker area 57 11 16 21

athletic fields 145 29

gyms 54 11

bus stop 189 37 37 38 41 27

on the bus 164 32 20 21 11 12

walking to or from school 70 14 55 55 64 60

athletic sports practices 279 55 10 19 12 8

sports events 23 34 34 28

school-sponsored activities or trips 16 24

Other Please Specify 138 27 30 34 37 31

41 If tobacco use is a problem at school when does it happen 2010 2009 2008 2006 2004

before school 321 62

during advisory 147 29

between classes 164 32

during lunch 259 50

after school 360 70

at sportinj events 142 28

at school~sponsored activities or trips 104 20

Other please specify 102 20

42 Drug use 2010 2009 2008 2006 2004

No problem 154 21 23 18 10 19

Small problem 304 42 44 38 33 39

Serious problem 260 36 33 43 57 42

Total 718 100 100 100

2004-2010 Climate Survey Report Newberg High School NHS Page 6

~ t~l

43 If drug use is a problem at school where does it happen

2010 2009 2008 2006 2004

hallways 109 19 26 32 24 16

commonscafeteria 96 17 25 27 18 16

parking Iot 293 52 55 55 61 49

classroom 83 15 18 22 13 11

Iocker areas in hallway 94 17 26 27

PE lockers 98 18 18 26

athletic fields 181 32

gyms 85 15

restrooms 288 52 47 56 64 47

bus stop 173 31 32 39 41 30

on the bus 130 23 25 28 29 26

walking to or from school 299 53 52 55 61 56

athletic sports practices 16 22 13 14

sports events 28 36 44 38

school-sponsored activities or trips 24 28

Other Please Specify 150 27 26 34 34 34

44 If drug use is a problem at school when does it happen

2010 2009 2008 2006 2004

before school 397 70 middotmiddotVmiddot

during advisory 196 35

between classes 214 38

during lunch 292 52

after school 370 65

at sporting events 158 28

at school-sponsored activities or trips 117 21

Otherplease specify 97 17

45 Drug selling 2010 2009 2008 2006 2004

No problem 313 44 39 34 20 35

Small problem 290 41 39 42 42 42

Serious problem 108 15 22 25 38 23

Total 711 100 100 100

46 If drug selling is a problem at school where does it happen 2010 2009 2008 2006 2004

hallways 166 39 46 49 50 40

commonscafeteria 125 29 37 42 43 33

parking Iot 231 54 53 61 64 54

classroom 92 22 25 30 27 25

locker areas in hallways 124 29 33 40

PE lockers 110 26 27 35

athletic fields 122 29

gyms 105 25

restrooms 193 45 48 52 57 43

bus stoP 148 35 37 42 42 34

on the bus 139 33 36 42 40 35

walking to or from school 201 47 46 54 57 47

athletic sports practices 17 24 18 18

sports events 26 37 40 36

school-sponsored activities or trips 20 27

Other Please Specify 128 30 23 26 26 29

2004-2010 Climate Survey Report Newberg High School NHS Page 7

47 If drug selling is a problem at school when does it happen

before school

during advisory

between classes

during lunch

after school

at sporting events

263

138

180

197

280

132

2010

61

32

42

46

65

31

2009 2008 2006 2004

at school-sponsored activities or trips 116 27

Other please specify 117 27

48 Sexual harassment

No problem

Small problem

Serious problem

Total

317

323

88

728

2010

44

44

12

100

2009

40

45

15

100

2008

36

52

12

100

2006

34

52

13

2004

41

42

14

49 Racial harassment

No problem

Small problem

Serious problem

Total

252

367

112

731

2010

34

50

15

100

2009

32

52

16

100

2008

24

52

25

100

2006

22

56

22

2004

33

47

20

50 Bullying

No problem

Small problem

Serious problem

Total

201

390

138

729

2010

28

53

19

100

2009

26

56

18

100

2008

21

59

20

100

2006

15

61

24

2004

24

57

19

51 Fighting

No probl~m

Small problem

Serious problem

Total

15

71

15

101

2010

15

70

15

100

2009

27

60

13

100

2008

19 ~

62

19

100

2006

12

61

27

2004

24

62

15

To the best of your knowledge have you used any of these substances in the last 30 days

alcohol

Yes

No

2010 2009 2008

19

81

2006

25

75

2004

20

80

Total 100

tobacco

Yes

No

Total

2010 2009 2008

12

88

100

2006

13

87

2004

14

86

2004-2010 Climate Survey Report Newberg High School NHS Page 8

marijuana 2010 2009 2008 2006 2004 Yes 10 14 14 No 90 86 86 Total 100

illicit drugs 2010 2009 2008 2006 2004 Yes 8 8 3 No 92 92 97 Total 100

Which of these things happened to you DURING THE SCHOOL DAY OR AT A SCHOOL ACTIVITY since the beginning of the school year

52 I had something stolen at school 2010 2009 2008 2006 2004

Yes 291 40 42 39 35 18

No 439 60 58 61 65 82

Total 730 100 100 100

53 I saw a student with a weapon at school 2010 2009 2008 2006 2004

Yes 231 32 34 33 26 15

No 502 68 66 67 74 85 Total 733 100 100 100

54 I was picked on at school because of my ethnicity 2010 2009 2008 2006 2004

Yes 111 15 19 16 12 8 No 621 85 81 84 88 92

Total 732 100 100 100

55 I saw students steal from the library a classroom or the cafeteria 2010 2009 2008 2006 2004

Yes 248 34 41 36 38 18

No 481 66 59 64 62 82

Total 729 100 100 100

56 I saw students destroy or mark-up school equipment or buildings 2010 2009 2008 2006 2004

Yes 294 40 44 48 45 21

No 433 60 56 52 55 79

Total 727 100 100 100

57 I saw students with tobacco on campus during the school day 2010 2009 2008 2006 2004

Yes 279 39 40 38 49 35

No 444 61 60 62 51 65

Total 723 100 100 100

58 I saw students using alcohol on campus during the school day 2010 2009 2008 2006 2004

Yes 206 28 34 28

No 519 72 69 72

Total 725 100 100 100

2004-2010 Climate Survey Report Newberg High School NHS Page 9

59 I saw students using drugs on campus during the school day 2010 2009 2008 2006 2004

Yes 215 30 32 30 No 513 70 68 70

Total 728 100 100 100

60 I saw students using drugs or alcohol at school-related activities after school

2010 2009 2008 2006 2004

Yes 226 31 35 30 34 18

No 500 69 65 70 65 82

Total 726 100 100 100

61 I saw students using drugs or alcohol at school-related athletic events after school

2010 2009 2008 2006 2004

Yes 198 28 31 27 37 27

No 520 72 69 73 63 73

Total 718 100 100 100

62 In your opinion what is the single most serious problem at Newberg High School

2010 2009 2008 2006 2004

theft 81 11 12 11 10 5

intimidation 40 6 8 5 4 6

sexual harassment 30 4 6 3 1 4

vandalism 61 9 2 4 4 3

defiance of authority 104 15 14 17 11 17

drug use 181 26 23 21 34 30

use of illegal performance enhancing drugs 12 2 2 1 2 1

gangs 12 2 4 4 3 1

tobacco use 28 4 4 2 2 2

racial harassment 28 4 6 6 4 4

drug sales 13 2 3 4 7 4

alcohol use 33 5 3 6 4 6

Other Please Specify 82 12 12 17 14 16

Total 705 100 100 100

63 If you believe drug use is a problem at NHS in your opinion what is the most widely-used drug at Newberg High School

2010 2009 2008 2006 2004

alcohol 191 32 33 36

marijuana 447 74 67 60

tobacco 151 25 31 23

inhalents 51 8 6 7

prescription drugs (oxycotin vicodin etc) 91 15 17 27

cocaine 62 10 9 7

amphetamines (including meth) 41 7 7 8

Other Please Specify 63 10 8 12

2004-2010 Climate Survey Report Newberg High School NHS Page 10

AVision for NHS 2003 Gates Grant Application

Our school vision of student learning is directly linked to core principles about teaching and learning

1 First we believe all students can learn regardless of their circumstances

2 Teachers and students alike have a desire to learn and both must be supported and encouraged to make connections in school

3 We believe in the concept of catalyst teaching and learning Teachers become catalysts for student learning by actively engaging students in the process of discovery showing students new ways of thinking and sparking new connections with both the material and targeted skills

4 We believe that students need to master essential skills as they expand their knowledge and experience

5 We believe that students learn better when their learning is personalized Students who make connections with significant adults in their lives are more successful as learners

6 We believe that students should have the opportunity to apply their knowledge in a meaningful way outside of the structures of traditional disciplines or content areas

7 We believe that all students can meet high performance standards if they are supported encouraged and have choice in their learning

8 We believe that every student has unique fits talents and interests and it is our job to cultivate them

9 We believe that excellence is achievable in acommunity of learners

Small School Goals and Outcomes 2003middot2010

GOALS School must emphasize two goals personalization-students must be known well and high expectations-- students must know that their teachers will hold them to high standards These goals must create equity by applying them to all students

Goal 1 Substantially increase students readiness for postsecondary education Goal 2 Improve teacher practice in every single class throughout the school Goal 3 Create five autonomous small schools with distinct identities

OUTCOMES o Teaching is rigorous and intellectually vibrant Student achievement is the top priority

o Essential skills are clearly identified supported and consistently taught

o Teachers have high expectations of all students and the skills necessary to support these high expectations

o Advisories and classes support student and adult connections

o Diversity is valued and encouraged Students parents and our community share their experiences in asafe environment

o Student learning and needs drive all instructional and organizational decisions

NEWBERG SCHOOL DISTRICT 29J AGENDA shy November 8 2010

Item Community Growth and Enrollment Information XXXX

Originator Claudia Stewart Coordinator of Communications and Community Relations

Presenter Claudia Stewart

Topic Summary Claudia will update the Board about community growth and enrollment

Information

NEWBERG SCHOOL DISTRICT 29J AGENDA shy November 8 2010

Item

Originator

Presenter

Resolution 2011-03 Appropriation Revision

Nathan Roedel Director of Finance and Operations

Nathan Roedel Director of Finance and Operations

Action XXXX

Topic Summary Appropriation Revision for Fiscal Year 2008-09

Background Information

The Board of Directors adopted the budget for Fiscal Year 2010-11 at the June 28 2010 School Board Meeting

An appropriation revision increasing the Fiduciary Early Retirement Fund in the amount of $10000 is necessary

Original Budget Appropriation $179165

Revised Budget Appropriation $189165

Superintendents Recommendation Move that the Newberg School District Board of Directors approve Resolution 2011 03 to revise appropriations in the Early Retirement Fund for 2010-11 fiscal year by title only

Newberg School District Resolution 2011middot03

Making Appropriations

BE IT RESOLVED that the appropriation amounts for the fiscal year beginning July 1 2010 and for the purposes shown below are hereby revised

Fiduciary Fund

Early Retirement +10000

The above resolution statement was approved and declared adopted on this 8th day of November 2010

Dr Paula A Radich Clerk Melinda Van Bossuyt Chair

NEWBERG SCHOOL DISTRICT 29J AGENDA shy November 8 2010

Item

Originator

Presenter

Cancel November 22 2010 Board Meeting

Toni Wyss Board Secretary

Dr Paula A Radich Superintendent

Action XXXX

Topic Summary Cancel the November 222010 Board Meeting

Superintendents Recommendation Move that the Newberg School District Board of Directors cancel the November 222010 Board Meeting

NEWBERG SCHOOL DISTRICT 29J AGENDA shy November 082010

Item

Originator

Presenter

Request for Proposals for Architectural and Engineering Services

Nathan Roedel Director of Finance and Operations

Nathan Rodel Director of Finance and Operations

Action XXXX

Topic Summary Following the recommendations of the Districts Facilities Task Force the Board will seek proposals regarding acost analysis of those recommendations

Background Information In the fall of 2010 a citizen Facilities Task Force examined current and projected enrollment and facility capacity and made recommendations for future needs The task force reported that the Newberg Public Schools required additional space for future growth The report also stated that schools were in need of repair including roofs heating and ventilating systems The goals are as follows

o Accommodate enrollment growth-now and in the future o Maintain the communitys investment in schools through major maintenance o Increase safety and security at school sites o Purchase property for future schools at todays market rates

Since the completion of projects for the 2002 bond measure the district has maintained its facilities with a minimal expenditure of funds The 1993 bond issue retires in 2011 thereby providing the district a window to determine whether to consider afuture bond measure

For the Board of Directors to adequately plan for future facility needs an updated analysis of enrollment trends educational athletic and activity programs needs and recommendations concerning facility and maintenance costs is required

Superintendents Recommendation Move that the Newberg School District Board of Directors approve the Request for Proposals for Architectural and Engineering Services as presented

Newberg School District 29J Request For Proposals

Architectural and Engineering Services

1 Introduction Newberg School District (hereafter referred to as the District) seeks architectural and engineering proposals regarding the design and construction addition and renovation of the Districts 12 physical facilities The District intends to execute a written agreement with an architectural firm to provide preliminary architectural and engineering cost estimates for a potential construction bond

The Districfs selection process shall consist of the Districts review and analysis of the proposers response to this request for proposal

2 Scope of Services Provide preliminary architectural and engineering estimates for the following projects as recommended by the Districts Facilities Task Force

New Middle Alternative Welcome Center School 1 Build new school that incorporates Transitions and CYFS programs

Include new kitchen and one or more cafeterias Remove modulars at MV ampCV DistrictmiddotWide

2 Resurface parking areas as needed (Pave service road behind NHS) 3 Repair sidewalks as needed 4 Upgrade Phone System 5 Lock Down System (school accessibility) 6 Replace carpets with hard flooring (CVMS DD AC NHS Caftall Center) 7 Security System ampCamera Evaluation (JA MVMS NHS) 8 Replace GCMs with UNCs 9 Replace Gym Lighting - T-5s - (Senate Bill 1149)

111 Install a refrigeration monitoring system

Administrative Servicesmiddot District Office 10 Modify Server Room - fire protection system 11 Additional Parking

Replace Existing Furnaces as Required 108 Build a new server room

pl

Antonia Crater Elementary School

12 New intercom system 13 Add storage - outside behind Gym

Dundee Elementary School 14 Combine two services and replace old panel equipment and wiring 15 New roof on 5th street classrooms 16 Modify and relocate health room 17 Replace gym air handler 18 Replace single pane windows where they occur

Edwards Elementary School 19 New intercom 20 Add parking lot lighting by crosswalk 21 Add speed bumps to parking in front 22 Improve conference room ventilation 23 New Roof 24 Modify built in gutter system 25 Replace Generator 26 Provide additional computer lab (expand into library space) 27 Replace Existing Fiber Ductwork as required

Ewing Young Elementary School 29 Old wiring (asbestos) and distribution panels

Joan Austin Elementary School 30 Fix Cafeteria floor covering and patch new floor 31 Replace fixed window between office and health room with slider

Mabel Rush Elementary School 32 Replace old AO Smith Boiler with new Aerco boiler and integrate into BMS control panel 33 Acoustic tiles in halls (Dual purpose with tack boards) 34 Tack boards in halls (Dual purpose with acoustic tiles in halls) 35 Add electrical outlets 36 Add back-up Generator

108 Design a new serving line for the cafeteria 109 Develop a larger Storage area for the cafeteria

Mountain View Middle School 37 Redesign bus drop off 38 Redesign student drop off and pick up 39 Redesign parking for staff 41 Adjustable shelving and ladder access for PE storage 42 Replace all windows with broken seals

p2

43 44 45 46 47 48 49 50 54 55 56 57 58 59 60

Newberg High School 61 62 63 64 65 66 67 68 69

103 104 105 106 107

Grout and seal kitchen and restroom floors Basketball court drainage (resurface) New Addressable Fire Alarm system Lockers replaced with half size lockers Additional gym or multipurpose room for PE Improved (enlarged) counseling space Increase size of conference room Add office space for speech therapist psychologist behavior amp autism specialists and testing Sound proofing at principals offices Motion detectors (lighting) Add preheat coil to AHU 1 Replace defective VAVcontrollers Replace boiler Add separate hot water source for kitchen Install ducted returns from classroom pods

Modify Server Room fire protection system Upgrade HVAC system for gym Re-design gas shut-off valves in science rooms Modify internal zone return ducting in buildings A B C D E Fand G Redesign old woodshop area for classrooms Move Book Room Replace original hot water heating system in Gym with two high efficiency heaters Provide office space for Blue School that is not separated from the school Add improved entry to NHS (monument lighting landscaping etc) Expand the Great Expectations area-possibly moving a wall into J107 Expand and complete the pantry and expansion of culinary arts area to include acafe Redesign remainder of welding area to support the long-term growth of PCCCommunity classes Redesign Wurrain Theater to include another music classroomrecording studio Convert the former woodshop into a technology center

NHS Athletics Stadium Complex Track

70 New sub-grade improvements and surface for Track 71 Timing Equipment 72 Two Long Jump Pits and add high jump mats by scoreboard

Football Field 73 Artificial Turf

Grandstand 75 Concessions 76 Locker Rooms and Restrooms 77 Storage 78 New Visitor Bleacher

Tennis Courts

p3

(J ltnltgt U I

79 Two additional courts plus electrical circuits 80 Additional Electrical Circuits

Baseball 81 Finish Lights 82 Batting Cage 83 Replace bleachers varsity and JV fields 84 Press Box ampConcessions 85 JV Scoreboard (move to different location or new one)

Softball 86 Netting to protect spectators 87 Batting Cage

Wrestling 88 Replace carpet in Caffall Center with Mondo 89 Industrial washerdryer 90 Lockers in weight room 91 Replace closed off restroom 92 Team Room

McGrath Gym 93 Replace heaters 94 Renovate locker storage and team rooms 95 Move east side curtain to west side 96 Add athletic training room large enough for two tubs and office

Alternative High School Construct a replacement facility for the current Alternative High School building

Physical Plant 97 Install fire sprinkler system 98 Roof exhaust (Grounds Dept) 99 New gutters on storage building

100 New lighting in storage building 101 Insulate warehouses 102 New insulated doors and openers north building 110 Develop warehouse space for freezer

3 Selection Schedule bull Issue Request for Proposal November 9 2010 bull Project OrientationSite Visits (if necessary) TBD bull Receive Response to Request for Proposal 200 pm November 18 2010 bull Conduct Interviews Contact References (if applicable) TBD

The School District reserves the right to terminate suspend or modify the proposed school project at any time prior to executing the OwnerArchitect Form of Agreement In the event of such termination suspension or modification the School District shall have no obligation or liability to any firms preparing or submitting proposals for this RFP

p4

4 Target Dates The following dates are provided for planning purposes only

November 2011-Execute AE Agreement December 2011January 2012- BeginComplete preliminary design and build cost analysis

5 Instructions For Preparing Proposal Proposals shall be submitted in ten (10) copies to

Nathan Roedel Director of Finance and Operations Newberg School District 29J 714 E 6th Street Newberg OR 97132

In order to be considered proposals must be received by the School District no later than 200 pm November 18 2010

Proposals shall contain the information listed below and shall be tabbed as follows

Section 1 Organization Staffing and Qualifications 1) Provide a team organization chart depicting team members Include names titles and specific

responsibilities of team members

a) Through narrative discussion show reason why this firm believes it is especially qualified to undertake this project Discuss any unique qualifications that this firm possesses which would be of a benefit to the School District in the execution of this project

Section 2 Understanding of the Construction Program The Architect shall in a clear concise manner state hisher understanding of the project and program and the role of the Architect in the Pre-Desjgn Phase

The Architect shall provide information regarding their knowledge of the school districts facilities

Section 3 Other Information 1) The Architect shall indicate whether as a single entity or as a member of ajoint venture the firm has been the

subject of any litigation through the discharge of its professional services If so provide a detailed description of the litjgants the subject matter and the disposition of the arbitration or lawsuit

2) The Architect shall provide three (3) or more references of projects within similar industry performed in the previous five (5) years to be contact by the School District

Section 4 Fee Proposal 1) The fee proposal shall include all compensation and other payments due the Architect (eg manpower

overhead profit direct costs etc) in the performance of the scope of this RFP

2) The fee proposal for the project shall include costs associated with the Pre-Design Phase

3) For the pre-design phase show a) The proposed staff man hours anticipated for each discipline and individual total man hours and

estimated total labor and indirect costs

Proposal Evaluation Proposals received will be evaluated on the following criteria

a) Completeness of the submission (PassFail) b) Outcome of Reference Calling (20)

p5

V)i7I I

c) Vendors described knowledge of schools and school district construction (20) d) Vendors described knowledge of Newberg Public Schools buildings and Infrastructure (60)

For a Vendor to receive the full percentage available for each criterion listed district administration (at least six (6) administrators) will rank responses in each area on a scale of 1 (least meets) to 10 (absolutely meets) in regards to the perceived validity of statements contained in the RFP as they relate to the above concepts

p6

~ 12

NEWBERG SCHOOL DISTRICT 29J AGENDA - November 82010

Item Items for Future Agendas Information XXXX

Presenter Board Chair

Topic Summary Attached is the calendar for future Board agenda items

December 13 20tO No Second Meetin

bull Superintendent Evaluation Timeline bull Preliminary 2011middot12 School Calendar bull Special Programs Update bull Budget Calendar and Process 2011middot12 bull Budget Status Report bull Monthly Financial Report - Consent Agenda bull Visioning bull OETC Copier Contract bull Audit Report for 2009-10 with Auditors

Executive Session

Janua 24 2011Janua 102011

bull Proclamation Board Appreciation Month bull New Course Proposals bull Policies

Executive Session

bull Appropriation Transfer Resolution

Executive Session

bull Board Appreciation bull Student Recognition bull Quarterly Financial Report bull Accept Audit for 2009-10 bull Essential Skills bull Division 22 Standards

Executive Session

February 28 2011

630 Executive Session - Exempt Records

bull Student Recognition bull Monthly Financial Report - Consent Agenda

bull Licensed Teacher Contract Renewal bull Temporary Teacher Contracts bull Administrator Contract Renewal bull Superintendent Evaluation bull Superintendent Contract Renewal bull Proclamation-Classified Employee Appreciation Week

(March 7-10) Executive Session

March 28 2011 March 142011

bull Monthly Financial Report Consent Agendabull

Executive Session Executive Session

April 112011

Executive Session

May 092011

bull Establish Meal Prices 2011-12

bull Establish District Fees 2011-12

bull Establish Board Calendar 2011-12 bull WESD Board ElectIon

April 25 2011

bull Prociamation-Teacher Appreciation Week bull Quarterly Financial Report bull Rights and Responsibilities Handbook

Executive Session

May 23 2011

bull Monthly Financial Report - Consent Agenda bull District Fees bull Final 2011-12 School Calendar

Appoint Student Representatives to the Board bull Appropriation Transfer - Resolution

Executive SessionExecutive Session

June 27 2011June 13 2011

bull Resolution 2011- Adopting the Budget Making Appropriations and Imposing and Categorizing Taxes

bull Establish Substitute Teacher Pay Rate 2011-12 bull

Executive Session

bull Monthly Financial Report shybull bull Appropriation Transfer

Executive Session

Consent Agenda

  • Agenda
  • Oath of Office
  • MVMS Student Presentation
  • Consent Agenda
  • Minutes
  • Donation
  • Small Schools Update
  • Community Growth and Enrollment
  • Resolution 2011-03 Appropriation Revision
  • Cancel November 22 2010 Board Meeting
  • RFP Architectural and Engineering Services
  • Future Agendas
Page 19: NEWBERG SCHOOL DISTRICT 29J BOARD OF DIRECTORS … · Topic Summary: Deona Twenge was appointed Board Representative to Zone 1 at the October 25, 2010 Special Board Meeting to fulfill

--

Percent of Students Enrolled in College the Fall Immediately Following Graduation From High School

100~1

90

80 I)

~ 70tIS J 0

60~ 537 50 S~ 4~ 4r 4 4~0 n

C OJ 40 Y lI-OJ

Q 30

20

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0 2004 200S 2006 2007 2008 2009

Class

f+ All I~~~ti~~- middot-AVG--48~

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Percent of Students EnroUed inColIege the FaU Immediately FoUowing Graduation From High Schoo~ by Institrutional Type

100

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80 111 cu IU 70 s

C ns 60 Ishy

~ 51 53 0

so bull 48 bull

4i 47 bull ~

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o _-_- --200-4- ~----------~--~ --- ---~~~ -----~-~ --- -~ - ------ ~----- --- __---- 2005 2006 2007 2008 2009

Class

All Institutions Public Institutions Private Institutions AVe = 48

-~ 51- -C

Percent of Students Enrolled in College at Any Time During the First Year After High School

100

90

111 OJ fU = 0 ra 0shy~ Ilshy0 s lt11 V 0shy

ff

80

70

60

50

40

30

54 54bullbull 56 52bull

6

~ 51

20

10

o _ 2004 2005 2006 2007 2008 2009

Class

[+ All Instit~tions nAVG = 55I Q

~

Percent of Students Enrolled in College at Any Time During the First Two Years After High School

1

100 ~

90 j 80

I ell ltII 70tlSs

C tlS 60

0

-

SOl C ltII 40 i ~ ltII

Q 30 1 20j 10 ~

I

oj

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2004 2005 2006 2007 2008 2009

Class

(+Alll~l~ns AVc~601

o-~

bull bull bull

Percent of Students Enrolled in College the First Year After High School Who Returned for a

100

90en -cshy 800 shyc ClJ 70I (U

0 11 60 c (II 50a J Vl 40 shy0

30c ClJ u shyltII 20

Q

10

0

Second Year (Freshman to Sophomore Retention)

89

~9 82 85bull 82

-

2004 2005 2006 2007 2008

Class

freshman to Sophomore Retention AVe == 83

--~ --shyJ

Most Common Institutions of Initial Enrollment for All Classes - by Number of Students

1 PORTLAND COMMUNITY COLLEGE 2 OREGON STATE UNIVERSITY 3 CHEMEKETA COMMUNITY COLLEGE 4 GEORGE FOX UNIVERSITY S UNIVERSITY OF OREGON) MAIN CAMPUS 6 WESTERN OREGON UNIV ERSITY 7 PORTLAND STATE UNIVERSITY 8 CLACKAMAS COMMUNITY COLLEGE 9 LINFIELD COLLEGE 10 UNIVERSITY OF PORTLAND 11 PACIFIC UNIVERSITY 12 CENTRAL OREGON COMMUNITY COLLEGE 13 LINN-BENTON COMMUNITY COLLEGE 14 OREGON INSTITUTE OF TECHNOLOGY 15 SEATTLE UNIVERSITY 16 SOUTHERN OREGON UNIVERSITY 17 MT HOOD COMMUNITY COLLEGE 18 LANE COMMUNITY COLLEGE 19 WlLLAMETTE UNIVERSITY 20 AZUSA PACIFIC UNIVERSITY 21 BRIGHAM YOUNC UNIVERSITY 22 SEATTLE PACIFIC UNIVERSITY 23 THE EVERGREEN STATE COLLECE 24 BRIGHAM YOUNG UNIVERSITY - IDAHO FALLWINTER 25 BRIGHAM YOUNG UNIVERSITY -IDAHO AIINTERSPRING

2 9gt ~

131 d4

Newberg High School Student Survey 2004-2010 July 2010

6 Students are given the grades ABCD and F to show how well theyre doing in school Suppose your school was graded in the same way All things considered what grade would you give your small school ABCD or F

A 158

B 321

C 155

D 40

F 34

cant sayno opinion 60

Total 768

7 The majority of my high school courses will have value to me after graduation from Newberg High School

Agree 403

Disagree 149

Not sure 215

Total 767

8 It is easy to be involved in student activities athletics or leadership at Newberg High School

Agree 491

Disagree 130

Not Sure 144

Total 765

9 Students in my small school have school spirit

Agree 334

Disagree 239

Not sure 191

Total 764

10 Teachers and staff in my small school have school spirit

Agree 465

Disagree 133

Not sure 166

Total 764

11 Compared to last year there is more school spirit

Agree 235

Disagree 191

Not sure 338

Total 764

2004-2010

2010

21

42

20

5

4

8

100

2010

53

19

28

100

2010

64

17

19

100

2010

44

31

25

100

2010

61

17

22

100

2010

31

25

44

100

2009

23

39

20

6

6

6

100

2009

53

22

25

100

2009

62

18

20

100

2009

35

41

24

100

2009

62

18

20

100

2009

29

27

43

100

2008 2006 2004

16 5 8

34 34 37

25 40 34

10 14 10

7 3 6

8 3 6

100

2008 2006 2004

48 55 59

25 16 16

27 29 25

100

2008 2006 2004

56 53 60

27 20 19

17 26 21

100

2008 2006 2004

29 29 32

48 53 37

23 19 31

100

2008 2006 2004

54 39 49

26 28 20

20 33 31

100

2008 2006 2004

20

39

41

100

Climate Survey Report Newberg High School NHS Page 1

1 Jy

121 enjoy coming to school

Agree

Disagree

Not sure

Most of the time

Some of the time

Rarelynever

no opinion

367

237

162

766

2010

48

31

21

100

2009

45

37

18

2008

39

38

24

2006

24

53

21

2

2004

34

46

19

1

13 The adults at this school listen to you

Agree

Disagree

Not sure

406

210

150

2010

53

27

20

2009

55

25

20

2008

42

36

22

2006 2004

Total 766 100 100 100

14 Changes at school are clearly communicated to me

Agree

Disagree

Not sure

Total

195

361

208

764

2010

26

47

27

100

2009

32

47

21

100

2008

17

64

18

100

2006 2004

15 I have an opportunity to be involved In the development of Small Schools Agree 243

Di~agree 293

Not sure 227

Total 763

2010

32

38

30

100

2009

40

36

24

100

2008

28

51

21

100

2006 2004

16 Overall student discipline and behavior is not a problem at Newberg High School

Agree 213

Disagree 351

Not sure 202

Total 766

2010

28

46

26

100

2009

30

39

31

100

2008

23

53

24

100

2006

26

50

24

2004

40

33

27

18 When students have an emergency at school someone is there to help 2010 2009 2008 2006 2004

Agree 546 72 70 62 48 54

Not sure 149 20 19 25 41 34

Total 755 100 100 100

2004-2010 Climate Survey Report Newberg High School NHS Page 2

19 Campus supervision is adequate before and after school during lunch and between classes

gree 440

Disagree 172

Not sure 140

Total 752

2010

59 23

19

100 ~

2009

58

24

18

100

2008

55

26

19

100

2006

49

28

23

2004

58

18

24

20 Compared to last year student behavior on the school bus is better this year Agree 164

Disagree 133

Not sure 451

Total 748

2010

22

18

60

100

2009

23

18

58

100

2008

15

21

65

100

2006 2004

21 My teachers are concerned about me

Agree

Disagree

Not sure

Total

353

203

197

753

2010

47

27

26

100

2009

54

21

25

100

2008

42

30

29

100

2006

45

17

37

2004

40

19

41

22 Strangers do not come and go on the NHS campus easily

Agree 359

Disagree 179

Not sure 214

Total 752

2010

48

24

28

100

2009

39

29

32

100

2008

38

29

33

100

2006

34

25

42

2004

36

24

40

23 School rules and student rights and responsibilities are clear and students know what they are Agree 412

Disagree 190

Not sure 145

Total 747

2010

55

25

19

100

2009

57

23

20

100

2008

48

34

18

100

2006

44

29

27

2004

54

16

30

24 People trust and respect each other in my small school

Agree Disagree Not sure

Total

291 269 189

749

2010

39 36 25

100

2009

37 40 22

100

2008

29 49 22

100

2006

11 61 28

2004

19 49 33

25 Students in different ethnic groups in my small school are respected

Agree 385

Disagree 167

Not sure 202

Total 754

2010

51

22

27

100

2009

47

25

28 100

2008

39

34

27

100

2006

18

57

25

2004

22

44

34

2004-2010 Climate Survey Report Newberg High School NHS Page 3

lkaLj 26 Teachers in my small school take action when they see rules being broken

2010 2009 2008 2006 2004

Agree Disagree

442 164

59 22010

61 middot21

56 24middot

48 2100

47 28

Not sure 146 19 18 20 31 25

Total 752 100 100 100

27 Coaches at Newberg High School take action when they see rules being broken

2010 2009 2008 2006 2004

Agree 396 53 56 52 44 44

Disa~~e 101 13 13 15 12 13

Not sure 254 34 31 33 44 44 Total 751 100 100 100

pound0 ItcUCI3 I Illy ~lildl1 toIUUI tUW YlIIICII

students in their class are under the influence of 2010 2009 2008 2006 2004 __ ___ 1__ _1

Agree 204 27 26 17 16 20

Disagree 314 42 39 48 47 40

Not sure 235 31 35 35 38 40

Total 753 100 100 100

L~ yUcn llt) elL cwnn~ nlWIl vvllUVI IJlUVV WIICII

students are under the Influence of drugs or 2010 2009 2008 2006 2004 __ _1

Agree 258 34 35 29 28 29

Disagree 174 23 24 28 20 20

Not sure 322 43 42 43 52 51

Total 754 100 100 100

30 When students are disciplined for breaking rules they are treated equally regardless of

2010 2009 2008 2006 2004

Agree 418 56 54 46 45 47

Disagree 164 22 23 31 25 19

Not sure 167 22 23 22 30 35

Total 749 100 100 100

v I llV1 ILUU1ILgt tJClItIIt-ClLIII1j III Cl LIYun~ VI

athletics are disciplined for breaking rules they 2010 2009 2008 2006 2004 ___ amp___ _ _ bullbull _ 1bullbull

Agree 375 50 49 44 35 37

Disagree 155 21 22 28 20 27

Not sure 217 29 29 28 42 38

Total 747 100 100 100

32 When athletes are disciplined for breaking the rules they are held accountable

2010 2009 2008 2006 2004

Agree 377 50 54 52 49 42

Disagree 134 18 15 18 11 18

Not sure 242 32 30 30 39 40

Total 753 100 100 100

2004-2010 Climate Survey Report Newberg High School NHS Page 4

33 I feel safe at Newberg High School 2010 2009 2008 2006 2004

Agree 499 66 62 55 55 58 Disagree 118 16 18 22 18 14degic Not sure 134 18 21 23 28 28 Total 751 100 100 100

In your opinion are the following issues a problem on the Newberg High School campus

34 Vandalism including graffiti 2010 2009 2008 2006 2004

No problem 197 27 27 21 16 32

Small problem 449 61 62 66 71 61

Serious roblem 90 12 11 13 13 7

Total 736 100 100 100

35 Gangs 2010 2009 2008 2006 2004

No problem 362 49 40 25 28 56

Small problem 326 44 46 56 58 36

Serious problem 48 7 13 19 14 9

Total 736 100 100 100

36 Alcohol use 2010 2009 2008 2006 2004

No problem 225 31 27 25 20 23

Small problem 347 47 46 40 44 48

Serious problem 163 22 26 35 36 29

Total 735 100 100 100

37 If alcohol use is a problem at school where does it happen

2010 2009 2008 2006 2004

hallways 112 20 25 26 17 17

commonscafeteria 130 23 25 28 18 17

parking Iot 297 52 54 58 57 47

classroom 73 13 18 20 12 14

locker areas in hallways 98 17 22 23

PE locker area 88 15 21 23

athletic fields 150 26

gyms 70 12

restrooms 270 48 46 54 51 36

bus stop 136 24 32 31 23 18

on the bus 132 23 29 30 23 21

walkipllI to or from school 290 51 52 53 48 41

athletic sports practices 13 17 9 11

sports events 30 38 43 39

school-sponsored activities or trips 24 26

Other Please Specify 202 36 30 41 43 42

2004-2010 Climate Survey Report Newberg High School NHS Page 5

I if ~y

38 If alcohol use at school is a problem when does it happen

2010 2009 2008 2006 2004

before school 349 60

during advisory 125 22

between classes 165 28

during lunch 250 43

after school 404 70

at sporting events 175 30

at school-sponsored activities or trips 127 22

Other please specify 113 19

39 Tobacco use 2010 2009 2008 2006 2004

No problem 256 35 28 30 19 26

Small problem 325 45 52 46 49 48

Serious problem 145 20 19 25 32 26

Total 726 100 100 100

40 If tobacco use is a problem at school where does it happen

2010 2009 2008 2006 2004

hallways 57 11 21 19 12 9

commonscafeteria 51 10 15 18 7 8

parking lot 272 54 58 56 60 50

classroom 46 9 14 15 8 6

locker areas in hallwyas 54 11 14 17

PE locker area 57 11 16 21

athletic fields 145 29

gyms 54 11

bus stop 189 37 37 38 41 27

on the bus 164 32 20 21 11 12

walking to or from school 70 14 55 55 64 60

athletic sports practices 279 55 10 19 12 8

sports events 23 34 34 28

school-sponsored activities or trips 16 24

Other Please Specify 138 27 30 34 37 31

41 If tobacco use is a problem at school when does it happen 2010 2009 2008 2006 2004

before school 321 62

during advisory 147 29

between classes 164 32

during lunch 259 50

after school 360 70

at sportinj events 142 28

at school~sponsored activities or trips 104 20

Other please specify 102 20

42 Drug use 2010 2009 2008 2006 2004

No problem 154 21 23 18 10 19

Small problem 304 42 44 38 33 39

Serious problem 260 36 33 43 57 42

Total 718 100 100 100

2004-2010 Climate Survey Report Newberg High School NHS Page 6

~ t~l

43 If drug use is a problem at school where does it happen

2010 2009 2008 2006 2004

hallways 109 19 26 32 24 16

commonscafeteria 96 17 25 27 18 16

parking Iot 293 52 55 55 61 49

classroom 83 15 18 22 13 11

Iocker areas in hallway 94 17 26 27

PE lockers 98 18 18 26

athletic fields 181 32

gyms 85 15

restrooms 288 52 47 56 64 47

bus stop 173 31 32 39 41 30

on the bus 130 23 25 28 29 26

walking to or from school 299 53 52 55 61 56

athletic sports practices 16 22 13 14

sports events 28 36 44 38

school-sponsored activities or trips 24 28

Other Please Specify 150 27 26 34 34 34

44 If drug use is a problem at school when does it happen

2010 2009 2008 2006 2004

before school 397 70 middotmiddotVmiddot

during advisory 196 35

between classes 214 38

during lunch 292 52

after school 370 65

at sporting events 158 28

at school-sponsored activities or trips 117 21

Otherplease specify 97 17

45 Drug selling 2010 2009 2008 2006 2004

No problem 313 44 39 34 20 35

Small problem 290 41 39 42 42 42

Serious problem 108 15 22 25 38 23

Total 711 100 100 100

46 If drug selling is a problem at school where does it happen 2010 2009 2008 2006 2004

hallways 166 39 46 49 50 40

commonscafeteria 125 29 37 42 43 33

parking Iot 231 54 53 61 64 54

classroom 92 22 25 30 27 25

locker areas in hallways 124 29 33 40

PE lockers 110 26 27 35

athletic fields 122 29

gyms 105 25

restrooms 193 45 48 52 57 43

bus stoP 148 35 37 42 42 34

on the bus 139 33 36 42 40 35

walking to or from school 201 47 46 54 57 47

athletic sports practices 17 24 18 18

sports events 26 37 40 36

school-sponsored activities or trips 20 27

Other Please Specify 128 30 23 26 26 29

2004-2010 Climate Survey Report Newberg High School NHS Page 7

47 If drug selling is a problem at school when does it happen

before school

during advisory

between classes

during lunch

after school

at sporting events

263

138

180

197

280

132

2010

61

32

42

46

65

31

2009 2008 2006 2004

at school-sponsored activities or trips 116 27

Other please specify 117 27

48 Sexual harassment

No problem

Small problem

Serious problem

Total

317

323

88

728

2010

44

44

12

100

2009

40

45

15

100

2008

36

52

12

100

2006

34

52

13

2004

41

42

14

49 Racial harassment

No problem

Small problem

Serious problem

Total

252

367

112

731

2010

34

50

15

100

2009

32

52

16

100

2008

24

52

25

100

2006

22

56

22

2004

33

47

20

50 Bullying

No problem

Small problem

Serious problem

Total

201

390

138

729

2010

28

53

19

100

2009

26

56

18

100

2008

21

59

20

100

2006

15

61

24

2004

24

57

19

51 Fighting

No probl~m

Small problem

Serious problem

Total

15

71

15

101

2010

15

70

15

100

2009

27

60

13

100

2008

19 ~

62

19

100

2006

12

61

27

2004

24

62

15

To the best of your knowledge have you used any of these substances in the last 30 days

alcohol

Yes

No

2010 2009 2008

19

81

2006

25

75

2004

20

80

Total 100

tobacco

Yes

No

Total

2010 2009 2008

12

88

100

2006

13

87

2004

14

86

2004-2010 Climate Survey Report Newberg High School NHS Page 8

marijuana 2010 2009 2008 2006 2004 Yes 10 14 14 No 90 86 86 Total 100

illicit drugs 2010 2009 2008 2006 2004 Yes 8 8 3 No 92 92 97 Total 100

Which of these things happened to you DURING THE SCHOOL DAY OR AT A SCHOOL ACTIVITY since the beginning of the school year

52 I had something stolen at school 2010 2009 2008 2006 2004

Yes 291 40 42 39 35 18

No 439 60 58 61 65 82

Total 730 100 100 100

53 I saw a student with a weapon at school 2010 2009 2008 2006 2004

Yes 231 32 34 33 26 15

No 502 68 66 67 74 85 Total 733 100 100 100

54 I was picked on at school because of my ethnicity 2010 2009 2008 2006 2004

Yes 111 15 19 16 12 8 No 621 85 81 84 88 92

Total 732 100 100 100

55 I saw students steal from the library a classroom or the cafeteria 2010 2009 2008 2006 2004

Yes 248 34 41 36 38 18

No 481 66 59 64 62 82

Total 729 100 100 100

56 I saw students destroy or mark-up school equipment or buildings 2010 2009 2008 2006 2004

Yes 294 40 44 48 45 21

No 433 60 56 52 55 79

Total 727 100 100 100

57 I saw students with tobacco on campus during the school day 2010 2009 2008 2006 2004

Yes 279 39 40 38 49 35

No 444 61 60 62 51 65

Total 723 100 100 100

58 I saw students using alcohol on campus during the school day 2010 2009 2008 2006 2004

Yes 206 28 34 28

No 519 72 69 72

Total 725 100 100 100

2004-2010 Climate Survey Report Newberg High School NHS Page 9

59 I saw students using drugs on campus during the school day 2010 2009 2008 2006 2004

Yes 215 30 32 30 No 513 70 68 70

Total 728 100 100 100

60 I saw students using drugs or alcohol at school-related activities after school

2010 2009 2008 2006 2004

Yes 226 31 35 30 34 18

No 500 69 65 70 65 82

Total 726 100 100 100

61 I saw students using drugs or alcohol at school-related athletic events after school

2010 2009 2008 2006 2004

Yes 198 28 31 27 37 27

No 520 72 69 73 63 73

Total 718 100 100 100

62 In your opinion what is the single most serious problem at Newberg High School

2010 2009 2008 2006 2004

theft 81 11 12 11 10 5

intimidation 40 6 8 5 4 6

sexual harassment 30 4 6 3 1 4

vandalism 61 9 2 4 4 3

defiance of authority 104 15 14 17 11 17

drug use 181 26 23 21 34 30

use of illegal performance enhancing drugs 12 2 2 1 2 1

gangs 12 2 4 4 3 1

tobacco use 28 4 4 2 2 2

racial harassment 28 4 6 6 4 4

drug sales 13 2 3 4 7 4

alcohol use 33 5 3 6 4 6

Other Please Specify 82 12 12 17 14 16

Total 705 100 100 100

63 If you believe drug use is a problem at NHS in your opinion what is the most widely-used drug at Newberg High School

2010 2009 2008 2006 2004

alcohol 191 32 33 36

marijuana 447 74 67 60

tobacco 151 25 31 23

inhalents 51 8 6 7

prescription drugs (oxycotin vicodin etc) 91 15 17 27

cocaine 62 10 9 7

amphetamines (including meth) 41 7 7 8

Other Please Specify 63 10 8 12

2004-2010 Climate Survey Report Newberg High School NHS Page 10

AVision for NHS 2003 Gates Grant Application

Our school vision of student learning is directly linked to core principles about teaching and learning

1 First we believe all students can learn regardless of their circumstances

2 Teachers and students alike have a desire to learn and both must be supported and encouraged to make connections in school

3 We believe in the concept of catalyst teaching and learning Teachers become catalysts for student learning by actively engaging students in the process of discovery showing students new ways of thinking and sparking new connections with both the material and targeted skills

4 We believe that students need to master essential skills as they expand their knowledge and experience

5 We believe that students learn better when their learning is personalized Students who make connections with significant adults in their lives are more successful as learners

6 We believe that students should have the opportunity to apply their knowledge in a meaningful way outside of the structures of traditional disciplines or content areas

7 We believe that all students can meet high performance standards if they are supported encouraged and have choice in their learning

8 We believe that every student has unique fits talents and interests and it is our job to cultivate them

9 We believe that excellence is achievable in acommunity of learners

Small School Goals and Outcomes 2003middot2010

GOALS School must emphasize two goals personalization-students must be known well and high expectations-- students must know that their teachers will hold them to high standards These goals must create equity by applying them to all students

Goal 1 Substantially increase students readiness for postsecondary education Goal 2 Improve teacher practice in every single class throughout the school Goal 3 Create five autonomous small schools with distinct identities

OUTCOMES o Teaching is rigorous and intellectually vibrant Student achievement is the top priority

o Essential skills are clearly identified supported and consistently taught

o Teachers have high expectations of all students and the skills necessary to support these high expectations

o Advisories and classes support student and adult connections

o Diversity is valued and encouraged Students parents and our community share their experiences in asafe environment

o Student learning and needs drive all instructional and organizational decisions

NEWBERG SCHOOL DISTRICT 29J AGENDA shy November 8 2010

Item Community Growth and Enrollment Information XXXX

Originator Claudia Stewart Coordinator of Communications and Community Relations

Presenter Claudia Stewart

Topic Summary Claudia will update the Board about community growth and enrollment

Information

NEWBERG SCHOOL DISTRICT 29J AGENDA shy November 8 2010

Item

Originator

Presenter

Resolution 2011-03 Appropriation Revision

Nathan Roedel Director of Finance and Operations

Nathan Roedel Director of Finance and Operations

Action XXXX

Topic Summary Appropriation Revision for Fiscal Year 2008-09

Background Information

The Board of Directors adopted the budget for Fiscal Year 2010-11 at the June 28 2010 School Board Meeting

An appropriation revision increasing the Fiduciary Early Retirement Fund in the amount of $10000 is necessary

Original Budget Appropriation $179165

Revised Budget Appropriation $189165

Superintendents Recommendation Move that the Newberg School District Board of Directors approve Resolution 2011 03 to revise appropriations in the Early Retirement Fund for 2010-11 fiscal year by title only

Newberg School District Resolution 2011middot03

Making Appropriations

BE IT RESOLVED that the appropriation amounts for the fiscal year beginning July 1 2010 and for the purposes shown below are hereby revised

Fiduciary Fund

Early Retirement +10000

The above resolution statement was approved and declared adopted on this 8th day of November 2010

Dr Paula A Radich Clerk Melinda Van Bossuyt Chair

NEWBERG SCHOOL DISTRICT 29J AGENDA shy November 8 2010

Item

Originator

Presenter

Cancel November 22 2010 Board Meeting

Toni Wyss Board Secretary

Dr Paula A Radich Superintendent

Action XXXX

Topic Summary Cancel the November 222010 Board Meeting

Superintendents Recommendation Move that the Newberg School District Board of Directors cancel the November 222010 Board Meeting

NEWBERG SCHOOL DISTRICT 29J AGENDA shy November 082010

Item

Originator

Presenter

Request for Proposals for Architectural and Engineering Services

Nathan Roedel Director of Finance and Operations

Nathan Rodel Director of Finance and Operations

Action XXXX

Topic Summary Following the recommendations of the Districts Facilities Task Force the Board will seek proposals regarding acost analysis of those recommendations

Background Information In the fall of 2010 a citizen Facilities Task Force examined current and projected enrollment and facility capacity and made recommendations for future needs The task force reported that the Newberg Public Schools required additional space for future growth The report also stated that schools were in need of repair including roofs heating and ventilating systems The goals are as follows

o Accommodate enrollment growth-now and in the future o Maintain the communitys investment in schools through major maintenance o Increase safety and security at school sites o Purchase property for future schools at todays market rates

Since the completion of projects for the 2002 bond measure the district has maintained its facilities with a minimal expenditure of funds The 1993 bond issue retires in 2011 thereby providing the district a window to determine whether to consider afuture bond measure

For the Board of Directors to adequately plan for future facility needs an updated analysis of enrollment trends educational athletic and activity programs needs and recommendations concerning facility and maintenance costs is required

Superintendents Recommendation Move that the Newberg School District Board of Directors approve the Request for Proposals for Architectural and Engineering Services as presented

Newberg School District 29J Request For Proposals

Architectural and Engineering Services

1 Introduction Newberg School District (hereafter referred to as the District) seeks architectural and engineering proposals regarding the design and construction addition and renovation of the Districts 12 physical facilities The District intends to execute a written agreement with an architectural firm to provide preliminary architectural and engineering cost estimates for a potential construction bond

The Districfs selection process shall consist of the Districts review and analysis of the proposers response to this request for proposal

2 Scope of Services Provide preliminary architectural and engineering estimates for the following projects as recommended by the Districts Facilities Task Force

New Middle Alternative Welcome Center School 1 Build new school that incorporates Transitions and CYFS programs

Include new kitchen and one or more cafeterias Remove modulars at MV ampCV DistrictmiddotWide

2 Resurface parking areas as needed (Pave service road behind NHS) 3 Repair sidewalks as needed 4 Upgrade Phone System 5 Lock Down System (school accessibility) 6 Replace carpets with hard flooring (CVMS DD AC NHS Caftall Center) 7 Security System ampCamera Evaluation (JA MVMS NHS) 8 Replace GCMs with UNCs 9 Replace Gym Lighting - T-5s - (Senate Bill 1149)

111 Install a refrigeration monitoring system

Administrative Servicesmiddot District Office 10 Modify Server Room - fire protection system 11 Additional Parking

Replace Existing Furnaces as Required 108 Build a new server room

pl

Antonia Crater Elementary School

12 New intercom system 13 Add storage - outside behind Gym

Dundee Elementary School 14 Combine two services and replace old panel equipment and wiring 15 New roof on 5th street classrooms 16 Modify and relocate health room 17 Replace gym air handler 18 Replace single pane windows where they occur

Edwards Elementary School 19 New intercom 20 Add parking lot lighting by crosswalk 21 Add speed bumps to parking in front 22 Improve conference room ventilation 23 New Roof 24 Modify built in gutter system 25 Replace Generator 26 Provide additional computer lab (expand into library space) 27 Replace Existing Fiber Ductwork as required

Ewing Young Elementary School 29 Old wiring (asbestos) and distribution panels

Joan Austin Elementary School 30 Fix Cafeteria floor covering and patch new floor 31 Replace fixed window between office and health room with slider

Mabel Rush Elementary School 32 Replace old AO Smith Boiler with new Aerco boiler and integrate into BMS control panel 33 Acoustic tiles in halls (Dual purpose with tack boards) 34 Tack boards in halls (Dual purpose with acoustic tiles in halls) 35 Add electrical outlets 36 Add back-up Generator

108 Design a new serving line for the cafeteria 109 Develop a larger Storage area for the cafeteria

Mountain View Middle School 37 Redesign bus drop off 38 Redesign student drop off and pick up 39 Redesign parking for staff 41 Adjustable shelving and ladder access for PE storage 42 Replace all windows with broken seals

p2

43 44 45 46 47 48 49 50 54 55 56 57 58 59 60

Newberg High School 61 62 63 64 65 66 67 68 69

103 104 105 106 107

Grout and seal kitchen and restroom floors Basketball court drainage (resurface) New Addressable Fire Alarm system Lockers replaced with half size lockers Additional gym or multipurpose room for PE Improved (enlarged) counseling space Increase size of conference room Add office space for speech therapist psychologist behavior amp autism specialists and testing Sound proofing at principals offices Motion detectors (lighting) Add preheat coil to AHU 1 Replace defective VAVcontrollers Replace boiler Add separate hot water source for kitchen Install ducted returns from classroom pods

Modify Server Room fire protection system Upgrade HVAC system for gym Re-design gas shut-off valves in science rooms Modify internal zone return ducting in buildings A B C D E Fand G Redesign old woodshop area for classrooms Move Book Room Replace original hot water heating system in Gym with two high efficiency heaters Provide office space for Blue School that is not separated from the school Add improved entry to NHS (monument lighting landscaping etc) Expand the Great Expectations area-possibly moving a wall into J107 Expand and complete the pantry and expansion of culinary arts area to include acafe Redesign remainder of welding area to support the long-term growth of PCCCommunity classes Redesign Wurrain Theater to include another music classroomrecording studio Convert the former woodshop into a technology center

NHS Athletics Stadium Complex Track

70 New sub-grade improvements and surface for Track 71 Timing Equipment 72 Two Long Jump Pits and add high jump mats by scoreboard

Football Field 73 Artificial Turf

Grandstand 75 Concessions 76 Locker Rooms and Restrooms 77 Storage 78 New Visitor Bleacher

Tennis Courts

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(J ltnltgt U I

79 Two additional courts plus electrical circuits 80 Additional Electrical Circuits

Baseball 81 Finish Lights 82 Batting Cage 83 Replace bleachers varsity and JV fields 84 Press Box ampConcessions 85 JV Scoreboard (move to different location or new one)

Softball 86 Netting to protect spectators 87 Batting Cage

Wrestling 88 Replace carpet in Caffall Center with Mondo 89 Industrial washerdryer 90 Lockers in weight room 91 Replace closed off restroom 92 Team Room

McGrath Gym 93 Replace heaters 94 Renovate locker storage and team rooms 95 Move east side curtain to west side 96 Add athletic training room large enough for two tubs and office

Alternative High School Construct a replacement facility for the current Alternative High School building

Physical Plant 97 Install fire sprinkler system 98 Roof exhaust (Grounds Dept) 99 New gutters on storage building

100 New lighting in storage building 101 Insulate warehouses 102 New insulated doors and openers north building 110 Develop warehouse space for freezer

3 Selection Schedule bull Issue Request for Proposal November 9 2010 bull Project OrientationSite Visits (if necessary) TBD bull Receive Response to Request for Proposal 200 pm November 18 2010 bull Conduct Interviews Contact References (if applicable) TBD

The School District reserves the right to terminate suspend or modify the proposed school project at any time prior to executing the OwnerArchitect Form of Agreement In the event of such termination suspension or modification the School District shall have no obligation or liability to any firms preparing or submitting proposals for this RFP

p4

4 Target Dates The following dates are provided for planning purposes only

November 2011-Execute AE Agreement December 2011January 2012- BeginComplete preliminary design and build cost analysis

5 Instructions For Preparing Proposal Proposals shall be submitted in ten (10) copies to

Nathan Roedel Director of Finance and Operations Newberg School District 29J 714 E 6th Street Newberg OR 97132

In order to be considered proposals must be received by the School District no later than 200 pm November 18 2010

Proposals shall contain the information listed below and shall be tabbed as follows

Section 1 Organization Staffing and Qualifications 1) Provide a team organization chart depicting team members Include names titles and specific

responsibilities of team members

a) Through narrative discussion show reason why this firm believes it is especially qualified to undertake this project Discuss any unique qualifications that this firm possesses which would be of a benefit to the School District in the execution of this project

Section 2 Understanding of the Construction Program The Architect shall in a clear concise manner state hisher understanding of the project and program and the role of the Architect in the Pre-Desjgn Phase

The Architect shall provide information regarding their knowledge of the school districts facilities

Section 3 Other Information 1) The Architect shall indicate whether as a single entity or as a member of ajoint venture the firm has been the

subject of any litigation through the discharge of its professional services If so provide a detailed description of the litjgants the subject matter and the disposition of the arbitration or lawsuit

2) The Architect shall provide three (3) or more references of projects within similar industry performed in the previous five (5) years to be contact by the School District

Section 4 Fee Proposal 1) The fee proposal shall include all compensation and other payments due the Architect (eg manpower

overhead profit direct costs etc) in the performance of the scope of this RFP

2) The fee proposal for the project shall include costs associated with the Pre-Design Phase

3) For the pre-design phase show a) The proposed staff man hours anticipated for each discipline and individual total man hours and

estimated total labor and indirect costs

Proposal Evaluation Proposals received will be evaluated on the following criteria

a) Completeness of the submission (PassFail) b) Outcome of Reference Calling (20)

p5

V)i7I I

c) Vendors described knowledge of schools and school district construction (20) d) Vendors described knowledge of Newberg Public Schools buildings and Infrastructure (60)

For a Vendor to receive the full percentage available for each criterion listed district administration (at least six (6) administrators) will rank responses in each area on a scale of 1 (least meets) to 10 (absolutely meets) in regards to the perceived validity of statements contained in the RFP as they relate to the above concepts

p6

~ 12

NEWBERG SCHOOL DISTRICT 29J AGENDA - November 82010

Item Items for Future Agendas Information XXXX

Presenter Board Chair

Topic Summary Attached is the calendar for future Board agenda items

December 13 20tO No Second Meetin

bull Superintendent Evaluation Timeline bull Preliminary 2011middot12 School Calendar bull Special Programs Update bull Budget Calendar and Process 2011middot12 bull Budget Status Report bull Monthly Financial Report - Consent Agenda bull Visioning bull OETC Copier Contract bull Audit Report for 2009-10 with Auditors

Executive Session

Janua 24 2011Janua 102011

bull Proclamation Board Appreciation Month bull New Course Proposals bull Policies

Executive Session

bull Appropriation Transfer Resolution

Executive Session

bull Board Appreciation bull Student Recognition bull Quarterly Financial Report bull Accept Audit for 2009-10 bull Essential Skills bull Division 22 Standards

Executive Session

February 28 2011

630 Executive Session - Exempt Records

bull Student Recognition bull Monthly Financial Report - Consent Agenda

bull Licensed Teacher Contract Renewal bull Temporary Teacher Contracts bull Administrator Contract Renewal bull Superintendent Evaluation bull Superintendent Contract Renewal bull Proclamation-Classified Employee Appreciation Week

(March 7-10) Executive Session

March 28 2011 March 142011

bull Monthly Financial Report Consent Agendabull

Executive Session Executive Session

April 112011

Executive Session

May 092011

bull Establish Meal Prices 2011-12

bull Establish District Fees 2011-12

bull Establish Board Calendar 2011-12 bull WESD Board ElectIon

April 25 2011

bull Prociamation-Teacher Appreciation Week bull Quarterly Financial Report bull Rights and Responsibilities Handbook

Executive Session

May 23 2011

bull Monthly Financial Report - Consent Agenda bull District Fees bull Final 2011-12 School Calendar

Appoint Student Representatives to the Board bull Appropriation Transfer - Resolution

Executive SessionExecutive Session

June 27 2011June 13 2011

bull Resolution 2011- Adopting the Budget Making Appropriations and Imposing and Categorizing Taxes

bull Establish Substitute Teacher Pay Rate 2011-12 bull

Executive Session

bull Monthly Financial Report shybull bull Appropriation Transfer

Executive Session

Consent Agenda

  • Agenda
  • Oath of Office
  • MVMS Student Presentation
  • Consent Agenda
  • Minutes
  • Donation
  • Small Schools Update
  • Community Growth and Enrollment
  • Resolution 2011-03 Appropriation Revision
  • Cancel November 22 2010 Board Meeting
  • RFP Architectural and Engineering Services
  • Future Agendas
Page 20: NEWBERG SCHOOL DISTRICT 29J BOARD OF DIRECTORS … · Topic Summary: Deona Twenge was appointed Board Representative to Zone 1 at the October 25, 2010 Special Board Meeting to fulfill

Percent of Students EnroUed inColIege the FaU Immediately FoUowing Graduation From High Schoo~ by Institrutional Type

100

90

80 111 cu IU 70 s

C ns 60 Ishy

~ 51 53 0

so bull 48 bull

4i 47 bull ~

43 t cu v ~

ltIi D

40

30

37 --shy

35 35 38 ___ 31 _-----------_ 32 _---e----shy ------shy

20 16 14 14 _ _ - M - - ~ - bull __AI _ _ _ 12 11 M _ 15 --- ----- _- shy

10

o _-_- --200-4- ~----------~--~ --- ---~~~ -----~-~ --- -~ - ------ ~----- --- __---- 2005 2006 2007 2008 2009

Class

All Institutions Public Institutions Private Institutions AVe = 48

-~ 51- -C

Percent of Students Enrolled in College at Any Time During the First Year After High School

100

90

111 OJ fU = 0 ra 0shy~ Ilshy0 s lt11 V 0shy

ff

80

70

60

50

40

30

54 54bullbull 56 52bull

6

~ 51

20

10

o _ 2004 2005 2006 2007 2008 2009

Class

[+ All Instit~tions nAVG = 55I Q

~

Percent of Students Enrolled in College at Any Time During the First Two Years After High School

1

100 ~

90 j 80

I ell ltII 70tlSs

C tlS 60

0

-

SOl C ltII 40 i ~ ltII

Q 30 1 20j 10 ~

I

oj

61 61 60 63 ---S~ 5 bull

2004 2005 2006 2007 2008 2009

Class

(+Alll~l~ns AVc~601

o-~

bull bull bull

Percent of Students Enrolled in College the First Year After High School Who Returned for a

100

90en -cshy 800 shyc ClJ 70I (U

0 11 60 c (II 50a J Vl 40 shy0

30c ClJ u shyltII 20

Q

10

0

Second Year (Freshman to Sophomore Retention)

89

~9 82 85bull 82

-

2004 2005 2006 2007 2008

Class

freshman to Sophomore Retention AVe == 83

--~ --shyJ

Most Common Institutions of Initial Enrollment for All Classes - by Number of Students

1 PORTLAND COMMUNITY COLLEGE 2 OREGON STATE UNIVERSITY 3 CHEMEKETA COMMUNITY COLLEGE 4 GEORGE FOX UNIVERSITY S UNIVERSITY OF OREGON) MAIN CAMPUS 6 WESTERN OREGON UNIV ERSITY 7 PORTLAND STATE UNIVERSITY 8 CLACKAMAS COMMUNITY COLLEGE 9 LINFIELD COLLEGE 10 UNIVERSITY OF PORTLAND 11 PACIFIC UNIVERSITY 12 CENTRAL OREGON COMMUNITY COLLEGE 13 LINN-BENTON COMMUNITY COLLEGE 14 OREGON INSTITUTE OF TECHNOLOGY 15 SEATTLE UNIVERSITY 16 SOUTHERN OREGON UNIVERSITY 17 MT HOOD COMMUNITY COLLEGE 18 LANE COMMUNITY COLLEGE 19 WlLLAMETTE UNIVERSITY 20 AZUSA PACIFIC UNIVERSITY 21 BRIGHAM YOUNC UNIVERSITY 22 SEATTLE PACIFIC UNIVERSITY 23 THE EVERGREEN STATE COLLECE 24 BRIGHAM YOUNG UNIVERSITY - IDAHO FALLWINTER 25 BRIGHAM YOUNG UNIVERSITY -IDAHO AIINTERSPRING

2 9gt ~

131 d4

Newberg High School Student Survey 2004-2010 July 2010

6 Students are given the grades ABCD and F to show how well theyre doing in school Suppose your school was graded in the same way All things considered what grade would you give your small school ABCD or F

A 158

B 321

C 155

D 40

F 34

cant sayno opinion 60

Total 768

7 The majority of my high school courses will have value to me after graduation from Newberg High School

Agree 403

Disagree 149

Not sure 215

Total 767

8 It is easy to be involved in student activities athletics or leadership at Newberg High School

Agree 491

Disagree 130

Not Sure 144

Total 765

9 Students in my small school have school spirit

Agree 334

Disagree 239

Not sure 191

Total 764

10 Teachers and staff in my small school have school spirit

Agree 465

Disagree 133

Not sure 166

Total 764

11 Compared to last year there is more school spirit

Agree 235

Disagree 191

Not sure 338

Total 764

2004-2010

2010

21

42

20

5

4

8

100

2010

53

19

28

100

2010

64

17

19

100

2010

44

31

25

100

2010

61

17

22

100

2010

31

25

44

100

2009

23

39

20

6

6

6

100

2009

53

22

25

100

2009

62

18

20

100

2009

35

41

24

100

2009

62

18

20

100

2009

29

27

43

100

2008 2006 2004

16 5 8

34 34 37

25 40 34

10 14 10

7 3 6

8 3 6

100

2008 2006 2004

48 55 59

25 16 16

27 29 25

100

2008 2006 2004

56 53 60

27 20 19

17 26 21

100

2008 2006 2004

29 29 32

48 53 37

23 19 31

100

2008 2006 2004

54 39 49

26 28 20

20 33 31

100

2008 2006 2004

20

39

41

100

Climate Survey Report Newberg High School NHS Page 1

1 Jy

121 enjoy coming to school

Agree

Disagree

Not sure

Most of the time

Some of the time

Rarelynever

no opinion

367

237

162

766

2010

48

31

21

100

2009

45

37

18

2008

39

38

24

2006

24

53

21

2

2004

34

46

19

1

13 The adults at this school listen to you

Agree

Disagree

Not sure

406

210

150

2010

53

27

20

2009

55

25

20

2008

42

36

22

2006 2004

Total 766 100 100 100

14 Changes at school are clearly communicated to me

Agree

Disagree

Not sure

Total

195

361

208

764

2010

26

47

27

100

2009

32

47

21

100

2008

17

64

18

100

2006 2004

15 I have an opportunity to be involved In the development of Small Schools Agree 243

Di~agree 293

Not sure 227

Total 763

2010

32

38

30

100

2009

40

36

24

100

2008

28

51

21

100

2006 2004

16 Overall student discipline and behavior is not a problem at Newberg High School

Agree 213

Disagree 351

Not sure 202

Total 766

2010

28

46

26

100

2009

30

39

31

100

2008

23

53

24

100

2006

26

50

24

2004

40

33

27

18 When students have an emergency at school someone is there to help 2010 2009 2008 2006 2004

Agree 546 72 70 62 48 54

Not sure 149 20 19 25 41 34

Total 755 100 100 100

2004-2010 Climate Survey Report Newberg High School NHS Page 2

19 Campus supervision is adequate before and after school during lunch and between classes

gree 440

Disagree 172

Not sure 140

Total 752

2010

59 23

19

100 ~

2009

58

24

18

100

2008

55

26

19

100

2006

49

28

23

2004

58

18

24

20 Compared to last year student behavior on the school bus is better this year Agree 164

Disagree 133

Not sure 451

Total 748

2010

22

18

60

100

2009

23

18

58

100

2008

15

21

65

100

2006 2004

21 My teachers are concerned about me

Agree

Disagree

Not sure

Total

353

203

197

753

2010

47

27

26

100

2009

54

21

25

100

2008

42

30

29

100

2006

45

17

37

2004

40

19

41

22 Strangers do not come and go on the NHS campus easily

Agree 359

Disagree 179

Not sure 214

Total 752

2010

48

24

28

100

2009

39

29

32

100

2008

38

29

33

100

2006

34

25

42

2004

36

24

40

23 School rules and student rights and responsibilities are clear and students know what they are Agree 412

Disagree 190

Not sure 145

Total 747

2010

55

25

19

100

2009

57

23

20

100

2008

48

34

18

100

2006

44

29

27

2004

54

16

30

24 People trust and respect each other in my small school

Agree Disagree Not sure

Total

291 269 189

749

2010

39 36 25

100

2009

37 40 22

100

2008

29 49 22

100

2006

11 61 28

2004

19 49 33

25 Students in different ethnic groups in my small school are respected

Agree 385

Disagree 167

Not sure 202

Total 754

2010

51

22

27

100

2009

47

25

28 100

2008

39

34

27

100

2006

18

57

25

2004

22

44

34

2004-2010 Climate Survey Report Newberg High School NHS Page 3

lkaLj 26 Teachers in my small school take action when they see rules being broken

2010 2009 2008 2006 2004

Agree Disagree

442 164

59 22010

61 middot21

56 24middot

48 2100

47 28

Not sure 146 19 18 20 31 25

Total 752 100 100 100

27 Coaches at Newberg High School take action when they see rules being broken

2010 2009 2008 2006 2004

Agree 396 53 56 52 44 44

Disa~~e 101 13 13 15 12 13

Not sure 254 34 31 33 44 44 Total 751 100 100 100

pound0 ItcUCI3 I Illy ~lildl1 toIUUI tUW YlIIICII

students in their class are under the influence of 2010 2009 2008 2006 2004 __ ___ 1__ _1

Agree 204 27 26 17 16 20

Disagree 314 42 39 48 47 40

Not sure 235 31 35 35 38 40

Total 753 100 100 100

L~ yUcn llt) elL cwnn~ nlWIl vvllUVI IJlUVV WIICII

students are under the Influence of drugs or 2010 2009 2008 2006 2004 __ _1

Agree 258 34 35 29 28 29

Disagree 174 23 24 28 20 20

Not sure 322 43 42 43 52 51

Total 754 100 100 100

30 When students are disciplined for breaking rules they are treated equally regardless of

2010 2009 2008 2006 2004

Agree 418 56 54 46 45 47

Disagree 164 22 23 31 25 19

Not sure 167 22 23 22 30 35

Total 749 100 100 100

v I llV1 ILUU1ILgt tJClItIIt-ClLIII1j III Cl LIYun~ VI

athletics are disciplined for breaking rules they 2010 2009 2008 2006 2004 ___ amp___ _ _ bullbull _ 1bullbull

Agree 375 50 49 44 35 37

Disagree 155 21 22 28 20 27

Not sure 217 29 29 28 42 38

Total 747 100 100 100

32 When athletes are disciplined for breaking the rules they are held accountable

2010 2009 2008 2006 2004

Agree 377 50 54 52 49 42

Disagree 134 18 15 18 11 18

Not sure 242 32 30 30 39 40

Total 753 100 100 100

2004-2010 Climate Survey Report Newberg High School NHS Page 4

33 I feel safe at Newberg High School 2010 2009 2008 2006 2004

Agree 499 66 62 55 55 58 Disagree 118 16 18 22 18 14degic Not sure 134 18 21 23 28 28 Total 751 100 100 100

In your opinion are the following issues a problem on the Newberg High School campus

34 Vandalism including graffiti 2010 2009 2008 2006 2004

No problem 197 27 27 21 16 32

Small problem 449 61 62 66 71 61

Serious roblem 90 12 11 13 13 7

Total 736 100 100 100

35 Gangs 2010 2009 2008 2006 2004

No problem 362 49 40 25 28 56

Small problem 326 44 46 56 58 36

Serious problem 48 7 13 19 14 9

Total 736 100 100 100

36 Alcohol use 2010 2009 2008 2006 2004

No problem 225 31 27 25 20 23

Small problem 347 47 46 40 44 48

Serious problem 163 22 26 35 36 29

Total 735 100 100 100

37 If alcohol use is a problem at school where does it happen

2010 2009 2008 2006 2004

hallways 112 20 25 26 17 17

commonscafeteria 130 23 25 28 18 17

parking Iot 297 52 54 58 57 47

classroom 73 13 18 20 12 14

locker areas in hallways 98 17 22 23

PE locker area 88 15 21 23

athletic fields 150 26

gyms 70 12

restrooms 270 48 46 54 51 36

bus stop 136 24 32 31 23 18

on the bus 132 23 29 30 23 21

walkipllI to or from school 290 51 52 53 48 41

athletic sports practices 13 17 9 11

sports events 30 38 43 39

school-sponsored activities or trips 24 26

Other Please Specify 202 36 30 41 43 42

2004-2010 Climate Survey Report Newberg High School NHS Page 5

I if ~y

38 If alcohol use at school is a problem when does it happen

2010 2009 2008 2006 2004

before school 349 60

during advisory 125 22

between classes 165 28

during lunch 250 43

after school 404 70

at sporting events 175 30

at school-sponsored activities or trips 127 22

Other please specify 113 19

39 Tobacco use 2010 2009 2008 2006 2004

No problem 256 35 28 30 19 26

Small problem 325 45 52 46 49 48

Serious problem 145 20 19 25 32 26

Total 726 100 100 100

40 If tobacco use is a problem at school where does it happen

2010 2009 2008 2006 2004

hallways 57 11 21 19 12 9

commonscafeteria 51 10 15 18 7 8

parking lot 272 54 58 56 60 50

classroom 46 9 14 15 8 6

locker areas in hallwyas 54 11 14 17

PE locker area 57 11 16 21

athletic fields 145 29

gyms 54 11

bus stop 189 37 37 38 41 27

on the bus 164 32 20 21 11 12

walking to or from school 70 14 55 55 64 60

athletic sports practices 279 55 10 19 12 8

sports events 23 34 34 28

school-sponsored activities or trips 16 24

Other Please Specify 138 27 30 34 37 31

41 If tobacco use is a problem at school when does it happen 2010 2009 2008 2006 2004

before school 321 62

during advisory 147 29

between classes 164 32

during lunch 259 50

after school 360 70

at sportinj events 142 28

at school~sponsored activities or trips 104 20

Other please specify 102 20

42 Drug use 2010 2009 2008 2006 2004

No problem 154 21 23 18 10 19

Small problem 304 42 44 38 33 39

Serious problem 260 36 33 43 57 42

Total 718 100 100 100

2004-2010 Climate Survey Report Newberg High School NHS Page 6

~ t~l

43 If drug use is a problem at school where does it happen

2010 2009 2008 2006 2004

hallways 109 19 26 32 24 16

commonscafeteria 96 17 25 27 18 16

parking Iot 293 52 55 55 61 49

classroom 83 15 18 22 13 11

Iocker areas in hallway 94 17 26 27

PE lockers 98 18 18 26

athletic fields 181 32

gyms 85 15

restrooms 288 52 47 56 64 47

bus stop 173 31 32 39 41 30

on the bus 130 23 25 28 29 26

walking to or from school 299 53 52 55 61 56

athletic sports practices 16 22 13 14

sports events 28 36 44 38

school-sponsored activities or trips 24 28

Other Please Specify 150 27 26 34 34 34

44 If drug use is a problem at school when does it happen

2010 2009 2008 2006 2004

before school 397 70 middotmiddotVmiddot

during advisory 196 35

between classes 214 38

during lunch 292 52

after school 370 65

at sporting events 158 28

at school-sponsored activities or trips 117 21

Otherplease specify 97 17

45 Drug selling 2010 2009 2008 2006 2004

No problem 313 44 39 34 20 35

Small problem 290 41 39 42 42 42

Serious problem 108 15 22 25 38 23

Total 711 100 100 100

46 If drug selling is a problem at school where does it happen 2010 2009 2008 2006 2004

hallways 166 39 46 49 50 40

commonscafeteria 125 29 37 42 43 33

parking Iot 231 54 53 61 64 54

classroom 92 22 25 30 27 25

locker areas in hallways 124 29 33 40

PE lockers 110 26 27 35

athletic fields 122 29

gyms 105 25

restrooms 193 45 48 52 57 43

bus stoP 148 35 37 42 42 34

on the bus 139 33 36 42 40 35

walking to or from school 201 47 46 54 57 47

athletic sports practices 17 24 18 18

sports events 26 37 40 36

school-sponsored activities or trips 20 27

Other Please Specify 128 30 23 26 26 29

2004-2010 Climate Survey Report Newberg High School NHS Page 7

47 If drug selling is a problem at school when does it happen

before school

during advisory

between classes

during lunch

after school

at sporting events

263

138

180

197

280

132

2010

61

32

42

46

65

31

2009 2008 2006 2004

at school-sponsored activities or trips 116 27

Other please specify 117 27

48 Sexual harassment

No problem

Small problem

Serious problem

Total

317

323

88

728

2010

44

44

12

100

2009

40

45

15

100

2008

36

52

12

100

2006

34

52

13

2004

41

42

14

49 Racial harassment

No problem

Small problem

Serious problem

Total

252

367

112

731

2010

34

50

15

100

2009

32

52

16

100

2008

24

52

25

100

2006

22

56

22

2004

33

47

20

50 Bullying

No problem

Small problem

Serious problem

Total

201

390

138

729

2010

28

53

19

100

2009

26

56

18

100

2008

21

59

20

100

2006

15

61

24

2004

24

57

19

51 Fighting

No probl~m

Small problem

Serious problem

Total

15

71

15

101

2010

15

70

15

100

2009

27

60

13

100

2008

19 ~

62

19

100

2006

12

61

27

2004

24

62

15

To the best of your knowledge have you used any of these substances in the last 30 days

alcohol

Yes

No

2010 2009 2008

19

81

2006

25

75

2004

20

80

Total 100

tobacco

Yes

No

Total

2010 2009 2008

12

88

100

2006

13

87

2004

14

86

2004-2010 Climate Survey Report Newberg High School NHS Page 8

marijuana 2010 2009 2008 2006 2004 Yes 10 14 14 No 90 86 86 Total 100

illicit drugs 2010 2009 2008 2006 2004 Yes 8 8 3 No 92 92 97 Total 100

Which of these things happened to you DURING THE SCHOOL DAY OR AT A SCHOOL ACTIVITY since the beginning of the school year

52 I had something stolen at school 2010 2009 2008 2006 2004

Yes 291 40 42 39 35 18

No 439 60 58 61 65 82

Total 730 100 100 100

53 I saw a student with a weapon at school 2010 2009 2008 2006 2004

Yes 231 32 34 33 26 15

No 502 68 66 67 74 85 Total 733 100 100 100

54 I was picked on at school because of my ethnicity 2010 2009 2008 2006 2004

Yes 111 15 19 16 12 8 No 621 85 81 84 88 92

Total 732 100 100 100

55 I saw students steal from the library a classroom or the cafeteria 2010 2009 2008 2006 2004

Yes 248 34 41 36 38 18

No 481 66 59 64 62 82

Total 729 100 100 100

56 I saw students destroy or mark-up school equipment or buildings 2010 2009 2008 2006 2004

Yes 294 40 44 48 45 21

No 433 60 56 52 55 79

Total 727 100 100 100

57 I saw students with tobacco on campus during the school day 2010 2009 2008 2006 2004

Yes 279 39 40 38 49 35

No 444 61 60 62 51 65

Total 723 100 100 100

58 I saw students using alcohol on campus during the school day 2010 2009 2008 2006 2004

Yes 206 28 34 28

No 519 72 69 72

Total 725 100 100 100

2004-2010 Climate Survey Report Newberg High School NHS Page 9

59 I saw students using drugs on campus during the school day 2010 2009 2008 2006 2004

Yes 215 30 32 30 No 513 70 68 70

Total 728 100 100 100

60 I saw students using drugs or alcohol at school-related activities after school

2010 2009 2008 2006 2004

Yes 226 31 35 30 34 18

No 500 69 65 70 65 82

Total 726 100 100 100

61 I saw students using drugs or alcohol at school-related athletic events after school

2010 2009 2008 2006 2004

Yes 198 28 31 27 37 27

No 520 72 69 73 63 73

Total 718 100 100 100

62 In your opinion what is the single most serious problem at Newberg High School

2010 2009 2008 2006 2004

theft 81 11 12 11 10 5

intimidation 40 6 8 5 4 6

sexual harassment 30 4 6 3 1 4

vandalism 61 9 2 4 4 3

defiance of authority 104 15 14 17 11 17

drug use 181 26 23 21 34 30

use of illegal performance enhancing drugs 12 2 2 1 2 1

gangs 12 2 4 4 3 1

tobacco use 28 4 4 2 2 2

racial harassment 28 4 6 6 4 4

drug sales 13 2 3 4 7 4

alcohol use 33 5 3 6 4 6

Other Please Specify 82 12 12 17 14 16

Total 705 100 100 100

63 If you believe drug use is a problem at NHS in your opinion what is the most widely-used drug at Newberg High School

2010 2009 2008 2006 2004

alcohol 191 32 33 36

marijuana 447 74 67 60

tobacco 151 25 31 23

inhalents 51 8 6 7

prescription drugs (oxycotin vicodin etc) 91 15 17 27

cocaine 62 10 9 7

amphetamines (including meth) 41 7 7 8

Other Please Specify 63 10 8 12

2004-2010 Climate Survey Report Newberg High School NHS Page 10

AVision for NHS 2003 Gates Grant Application

Our school vision of student learning is directly linked to core principles about teaching and learning

1 First we believe all students can learn regardless of their circumstances

2 Teachers and students alike have a desire to learn and both must be supported and encouraged to make connections in school

3 We believe in the concept of catalyst teaching and learning Teachers become catalysts for student learning by actively engaging students in the process of discovery showing students new ways of thinking and sparking new connections with both the material and targeted skills

4 We believe that students need to master essential skills as they expand their knowledge and experience

5 We believe that students learn better when their learning is personalized Students who make connections with significant adults in their lives are more successful as learners

6 We believe that students should have the opportunity to apply their knowledge in a meaningful way outside of the structures of traditional disciplines or content areas

7 We believe that all students can meet high performance standards if they are supported encouraged and have choice in their learning

8 We believe that every student has unique fits talents and interests and it is our job to cultivate them

9 We believe that excellence is achievable in acommunity of learners

Small School Goals and Outcomes 2003middot2010

GOALS School must emphasize two goals personalization-students must be known well and high expectations-- students must know that their teachers will hold them to high standards These goals must create equity by applying them to all students

Goal 1 Substantially increase students readiness for postsecondary education Goal 2 Improve teacher practice in every single class throughout the school Goal 3 Create five autonomous small schools with distinct identities

OUTCOMES o Teaching is rigorous and intellectually vibrant Student achievement is the top priority

o Essential skills are clearly identified supported and consistently taught

o Teachers have high expectations of all students and the skills necessary to support these high expectations

o Advisories and classes support student and adult connections

o Diversity is valued and encouraged Students parents and our community share their experiences in asafe environment

o Student learning and needs drive all instructional and organizational decisions

NEWBERG SCHOOL DISTRICT 29J AGENDA shy November 8 2010

Item Community Growth and Enrollment Information XXXX

Originator Claudia Stewart Coordinator of Communications and Community Relations

Presenter Claudia Stewart

Topic Summary Claudia will update the Board about community growth and enrollment

Information

NEWBERG SCHOOL DISTRICT 29J AGENDA shy November 8 2010

Item

Originator

Presenter

Resolution 2011-03 Appropriation Revision

Nathan Roedel Director of Finance and Operations

Nathan Roedel Director of Finance and Operations

Action XXXX

Topic Summary Appropriation Revision for Fiscal Year 2008-09

Background Information

The Board of Directors adopted the budget for Fiscal Year 2010-11 at the June 28 2010 School Board Meeting

An appropriation revision increasing the Fiduciary Early Retirement Fund in the amount of $10000 is necessary

Original Budget Appropriation $179165

Revised Budget Appropriation $189165

Superintendents Recommendation Move that the Newberg School District Board of Directors approve Resolution 2011 03 to revise appropriations in the Early Retirement Fund for 2010-11 fiscal year by title only

Newberg School District Resolution 2011middot03

Making Appropriations

BE IT RESOLVED that the appropriation amounts for the fiscal year beginning July 1 2010 and for the purposes shown below are hereby revised

Fiduciary Fund

Early Retirement +10000

The above resolution statement was approved and declared adopted on this 8th day of November 2010

Dr Paula A Radich Clerk Melinda Van Bossuyt Chair

NEWBERG SCHOOL DISTRICT 29J AGENDA shy November 8 2010

Item

Originator

Presenter

Cancel November 22 2010 Board Meeting

Toni Wyss Board Secretary

Dr Paula A Radich Superintendent

Action XXXX

Topic Summary Cancel the November 222010 Board Meeting

Superintendents Recommendation Move that the Newberg School District Board of Directors cancel the November 222010 Board Meeting

NEWBERG SCHOOL DISTRICT 29J AGENDA shy November 082010

Item

Originator

Presenter

Request for Proposals for Architectural and Engineering Services

Nathan Roedel Director of Finance and Operations

Nathan Rodel Director of Finance and Operations

Action XXXX

Topic Summary Following the recommendations of the Districts Facilities Task Force the Board will seek proposals regarding acost analysis of those recommendations

Background Information In the fall of 2010 a citizen Facilities Task Force examined current and projected enrollment and facility capacity and made recommendations for future needs The task force reported that the Newberg Public Schools required additional space for future growth The report also stated that schools were in need of repair including roofs heating and ventilating systems The goals are as follows

o Accommodate enrollment growth-now and in the future o Maintain the communitys investment in schools through major maintenance o Increase safety and security at school sites o Purchase property for future schools at todays market rates

Since the completion of projects for the 2002 bond measure the district has maintained its facilities with a minimal expenditure of funds The 1993 bond issue retires in 2011 thereby providing the district a window to determine whether to consider afuture bond measure

For the Board of Directors to adequately plan for future facility needs an updated analysis of enrollment trends educational athletic and activity programs needs and recommendations concerning facility and maintenance costs is required

Superintendents Recommendation Move that the Newberg School District Board of Directors approve the Request for Proposals for Architectural and Engineering Services as presented

Newberg School District 29J Request For Proposals

Architectural and Engineering Services

1 Introduction Newberg School District (hereafter referred to as the District) seeks architectural and engineering proposals regarding the design and construction addition and renovation of the Districts 12 physical facilities The District intends to execute a written agreement with an architectural firm to provide preliminary architectural and engineering cost estimates for a potential construction bond

The Districfs selection process shall consist of the Districts review and analysis of the proposers response to this request for proposal

2 Scope of Services Provide preliminary architectural and engineering estimates for the following projects as recommended by the Districts Facilities Task Force

New Middle Alternative Welcome Center School 1 Build new school that incorporates Transitions and CYFS programs

Include new kitchen and one or more cafeterias Remove modulars at MV ampCV DistrictmiddotWide

2 Resurface parking areas as needed (Pave service road behind NHS) 3 Repair sidewalks as needed 4 Upgrade Phone System 5 Lock Down System (school accessibility) 6 Replace carpets with hard flooring (CVMS DD AC NHS Caftall Center) 7 Security System ampCamera Evaluation (JA MVMS NHS) 8 Replace GCMs with UNCs 9 Replace Gym Lighting - T-5s - (Senate Bill 1149)

111 Install a refrigeration monitoring system

Administrative Servicesmiddot District Office 10 Modify Server Room - fire protection system 11 Additional Parking

Replace Existing Furnaces as Required 108 Build a new server room

pl

Antonia Crater Elementary School

12 New intercom system 13 Add storage - outside behind Gym

Dundee Elementary School 14 Combine two services and replace old panel equipment and wiring 15 New roof on 5th street classrooms 16 Modify and relocate health room 17 Replace gym air handler 18 Replace single pane windows where they occur

Edwards Elementary School 19 New intercom 20 Add parking lot lighting by crosswalk 21 Add speed bumps to parking in front 22 Improve conference room ventilation 23 New Roof 24 Modify built in gutter system 25 Replace Generator 26 Provide additional computer lab (expand into library space) 27 Replace Existing Fiber Ductwork as required

Ewing Young Elementary School 29 Old wiring (asbestos) and distribution panels

Joan Austin Elementary School 30 Fix Cafeteria floor covering and patch new floor 31 Replace fixed window between office and health room with slider

Mabel Rush Elementary School 32 Replace old AO Smith Boiler with new Aerco boiler and integrate into BMS control panel 33 Acoustic tiles in halls (Dual purpose with tack boards) 34 Tack boards in halls (Dual purpose with acoustic tiles in halls) 35 Add electrical outlets 36 Add back-up Generator

108 Design a new serving line for the cafeteria 109 Develop a larger Storage area for the cafeteria

Mountain View Middle School 37 Redesign bus drop off 38 Redesign student drop off and pick up 39 Redesign parking for staff 41 Adjustable shelving and ladder access for PE storage 42 Replace all windows with broken seals

p2

43 44 45 46 47 48 49 50 54 55 56 57 58 59 60

Newberg High School 61 62 63 64 65 66 67 68 69

103 104 105 106 107

Grout and seal kitchen and restroom floors Basketball court drainage (resurface) New Addressable Fire Alarm system Lockers replaced with half size lockers Additional gym or multipurpose room for PE Improved (enlarged) counseling space Increase size of conference room Add office space for speech therapist psychologist behavior amp autism specialists and testing Sound proofing at principals offices Motion detectors (lighting) Add preheat coil to AHU 1 Replace defective VAVcontrollers Replace boiler Add separate hot water source for kitchen Install ducted returns from classroom pods

Modify Server Room fire protection system Upgrade HVAC system for gym Re-design gas shut-off valves in science rooms Modify internal zone return ducting in buildings A B C D E Fand G Redesign old woodshop area for classrooms Move Book Room Replace original hot water heating system in Gym with two high efficiency heaters Provide office space for Blue School that is not separated from the school Add improved entry to NHS (monument lighting landscaping etc) Expand the Great Expectations area-possibly moving a wall into J107 Expand and complete the pantry and expansion of culinary arts area to include acafe Redesign remainder of welding area to support the long-term growth of PCCCommunity classes Redesign Wurrain Theater to include another music classroomrecording studio Convert the former woodshop into a technology center

NHS Athletics Stadium Complex Track

70 New sub-grade improvements and surface for Track 71 Timing Equipment 72 Two Long Jump Pits and add high jump mats by scoreboard

Football Field 73 Artificial Turf

Grandstand 75 Concessions 76 Locker Rooms and Restrooms 77 Storage 78 New Visitor Bleacher

Tennis Courts

p3

(J ltnltgt U I

79 Two additional courts plus electrical circuits 80 Additional Electrical Circuits

Baseball 81 Finish Lights 82 Batting Cage 83 Replace bleachers varsity and JV fields 84 Press Box ampConcessions 85 JV Scoreboard (move to different location or new one)

Softball 86 Netting to protect spectators 87 Batting Cage

Wrestling 88 Replace carpet in Caffall Center with Mondo 89 Industrial washerdryer 90 Lockers in weight room 91 Replace closed off restroom 92 Team Room

McGrath Gym 93 Replace heaters 94 Renovate locker storage and team rooms 95 Move east side curtain to west side 96 Add athletic training room large enough for two tubs and office

Alternative High School Construct a replacement facility for the current Alternative High School building

Physical Plant 97 Install fire sprinkler system 98 Roof exhaust (Grounds Dept) 99 New gutters on storage building

100 New lighting in storage building 101 Insulate warehouses 102 New insulated doors and openers north building 110 Develop warehouse space for freezer

3 Selection Schedule bull Issue Request for Proposal November 9 2010 bull Project OrientationSite Visits (if necessary) TBD bull Receive Response to Request for Proposal 200 pm November 18 2010 bull Conduct Interviews Contact References (if applicable) TBD

The School District reserves the right to terminate suspend or modify the proposed school project at any time prior to executing the OwnerArchitect Form of Agreement In the event of such termination suspension or modification the School District shall have no obligation or liability to any firms preparing or submitting proposals for this RFP

p4

4 Target Dates The following dates are provided for planning purposes only

November 2011-Execute AE Agreement December 2011January 2012- BeginComplete preliminary design and build cost analysis

5 Instructions For Preparing Proposal Proposals shall be submitted in ten (10) copies to

Nathan Roedel Director of Finance and Operations Newberg School District 29J 714 E 6th Street Newberg OR 97132

In order to be considered proposals must be received by the School District no later than 200 pm November 18 2010

Proposals shall contain the information listed below and shall be tabbed as follows

Section 1 Organization Staffing and Qualifications 1) Provide a team organization chart depicting team members Include names titles and specific

responsibilities of team members

a) Through narrative discussion show reason why this firm believes it is especially qualified to undertake this project Discuss any unique qualifications that this firm possesses which would be of a benefit to the School District in the execution of this project

Section 2 Understanding of the Construction Program The Architect shall in a clear concise manner state hisher understanding of the project and program and the role of the Architect in the Pre-Desjgn Phase

The Architect shall provide information regarding their knowledge of the school districts facilities

Section 3 Other Information 1) The Architect shall indicate whether as a single entity or as a member of ajoint venture the firm has been the

subject of any litigation through the discharge of its professional services If so provide a detailed description of the litjgants the subject matter and the disposition of the arbitration or lawsuit

2) The Architect shall provide three (3) or more references of projects within similar industry performed in the previous five (5) years to be contact by the School District

Section 4 Fee Proposal 1) The fee proposal shall include all compensation and other payments due the Architect (eg manpower

overhead profit direct costs etc) in the performance of the scope of this RFP

2) The fee proposal for the project shall include costs associated with the Pre-Design Phase

3) For the pre-design phase show a) The proposed staff man hours anticipated for each discipline and individual total man hours and

estimated total labor and indirect costs

Proposal Evaluation Proposals received will be evaluated on the following criteria

a) Completeness of the submission (PassFail) b) Outcome of Reference Calling (20)

p5

V)i7I I

c) Vendors described knowledge of schools and school district construction (20) d) Vendors described knowledge of Newberg Public Schools buildings and Infrastructure (60)

For a Vendor to receive the full percentage available for each criterion listed district administration (at least six (6) administrators) will rank responses in each area on a scale of 1 (least meets) to 10 (absolutely meets) in regards to the perceived validity of statements contained in the RFP as they relate to the above concepts

p6

~ 12

NEWBERG SCHOOL DISTRICT 29J AGENDA - November 82010

Item Items for Future Agendas Information XXXX

Presenter Board Chair

Topic Summary Attached is the calendar for future Board agenda items

December 13 20tO No Second Meetin

bull Superintendent Evaluation Timeline bull Preliminary 2011middot12 School Calendar bull Special Programs Update bull Budget Calendar and Process 2011middot12 bull Budget Status Report bull Monthly Financial Report - Consent Agenda bull Visioning bull OETC Copier Contract bull Audit Report for 2009-10 with Auditors

Executive Session

Janua 24 2011Janua 102011

bull Proclamation Board Appreciation Month bull New Course Proposals bull Policies

Executive Session

bull Appropriation Transfer Resolution

Executive Session

bull Board Appreciation bull Student Recognition bull Quarterly Financial Report bull Accept Audit for 2009-10 bull Essential Skills bull Division 22 Standards

Executive Session

February 28 2011

630 Executive Session - Exempt Records

bull Student Recognition bull Monthly Financial Report - Consent Agenda

bull Licensed Teacher Contract Renewal bull Temporary Teacher Contracts bull Administrator Contract Renewal bull Superintendent Evaluation bull Superintendent Contract Renewal bull Proclamation-Classified Employee Appreciation Week

(March 7-10) Executive Session

March 28 2011 March 142011

bull Monthly Financial Report Consent Agendabull

Executive Session Executive Session

April 112011

Executive Session

May 092011

bull Establish Meal Prices 2011-12

bull Establish District Fees 2011-12

bull Establish Board Calendar 2011-12 bull WESD Board ElectIon

April 25 2011

bull Prociamation-Teacher Appreciation Week bull Quarterly Financial Report bull Rights and Responsibilities Handbook

Executive Session

May 23 2011

bull Monthly Financial Report - Consent Agenda bull District Fees bull Final 2011-12 School Calendar

Appoint Student Representatives to the Board bull Appropriation Transfer - Resolution

Executive SessionExecutive Session

June 27 2011June 13 2011

bull Resolution 2011- Adopting the Budget Making Appropriations and Imposing and Categorizing Taxes

bull Establish Substitute Teacher Pay Rate 2011-12 bull

Executive Session

bull Monthly Financial Report shybull bull Appropriation Transfer

Executive Session

Consent Agenda

  • Agenda
  • Oath of Office
  • MVMS Student Presentation
  • Consent Agenda
  • Minutes
  • Donation
  • Small Schools Update
  • Community Growth and Enrollment
  • Resolution 2011-03 Appropriation Revision
  • Cancel November 22 2010 Board Meeting
  • RFP Architectural and Engineering Services
  • Future Agendas
Page 21: NEWBERG SCHOOL DISTRICT 29J BOARD OF DIRECTORS … · Topic Summary: Deona Twenge was appointed Board Representative to Zone 1 at the October 25, 2010 Special Board Meeting to fulfill

Percent of Students Enrolled in College at Any Time During the First Year After High School

100

90

111 OJ fU = 0 ra 0shy~ Ilshy0 s lt11 V 0shy

ff

80

70

60

50

40

30

54 54bullbull 56 52bull

6

~ 51

20

10

o _ 2004 2005 2006 2007 2008 2009

Class

[+ All Instit~tions nAVG = 55I Q

~

Percent of Students Enrolled in College at Any Time During the First Two Years After High School

1

100 ~

90 j 80

I ell ltII 70tlSs

C tlS 60

0

-

SOl C ltII 40 i ~ ltII

Q 30 1 20j 10 ~

I

oj

61 61 60 63 ---S~ 5 bull

2004 2005 2006 2007 2008 2009

Class

(+Alll~l~ns AVc~601

o-~

bull bull bull

Percent of Students Enrolled in College the First Year After High School Who Returned for a

100

90en -cshy 800 shyc ClJ 70I (U

0 11 60 c (II 50a J Vl 40 shy0

30c ClJ u shyltII 20

Q

10

0

Second Year (Freshman to Sophomore Retention)

89

~9 82 85bull 82

-

2004 2005 2006 2007 2008

Class

freshman to Sophomore Retention AVe == 83

--~ --shyJ

Most Common Institutions of Initial Enrollment for All Classes - by Number of Students

1 PORTLAND COMMUNITY COLLEGE 2 OREGON STATE UNIVERSITY 3 CHEMEKETA COMMUNITY COLLEGE 4 GEORGE FOX UNIVERSITY S UNIVERSITY OF OREGON) MAIN CAMPUS 6 WESTERN OREGON UNIV ERSITY 7 PORTLAND STATE UNIVERSITY 8 CLACKAMAS COMMUNITY COLLEGE 9 LINFIELD COLLEGE 10 UNIVERSITY OF PORTLAND 11 PACIFIC UNIVERSITY 12 CENTRAL OREGON COMMUNITY COLLEGE 13 LINN-BENTON COMMUNITY COLLEGE 14 OREGON INSTITUTE OF TECHNOLOGY 15 SEATTLE UNIVERSITY 16 SOUTHERN OREGON UNIVERSITY 17 MT HOOD COMMUNITY COLLEGE 18 LANE COMMUNITY COLLEGE 19 WlLLAMETTE UNIVERSITY 20 AZUSA PACIFIC UNIVERSITY 21 BRIGHAM YOUNC UNIVERSITY 22 SEATTLE PACIFIC UNIVERSITY 23 THE EVERGREEN STATE COLLECE 24 BRIGHAM YOUNG UNIVERSITY - IDAHO FALLWINTER 25 BRIGHAM YOUNG UNIVERSITY -IDAHO AIINTERSPRING

2 9gt ~

131 d4

Newberg High School Student Survey 2004-2010 July 2010

6 Students are given the grades ABCD and F to show how well theyre doing in school Suppose your school was graded in the same way All things considered what grade would you give your small school ABCD or F

A 158

B 321

C 155

D 40

F 34

cant sayno opinion 60

Total 768

7 The majority of my high school courses will have value to me after graduation from Newberg High School

Agree 403

Disagree 149

Not sure 215

Total 767

8 It is easy to be involved in student activities athletics or leadership at Newberg High School

Agree 491

Disagree 130

Not Sure 144

Total 765

9 Students in my small school have school spirit

Agree 334

Disagree 239

Not sure 191

Total 764

10 Teachers and staff in my small school have school spirit

Agree 465

Disagree 133

Not sure 166

Total 764

11 Compared to last year there is more school spirit

Agree 235

Disagree 191

Not sure 338

Total 764

2004-2010

2010

21

42

20

5

4

8

100

2010

53

19

28

100

2010

64

17

19

100

2010

44

31

25

100

2010

61

17

22

100

2010

31

25

44

100

2009

23

39

20

6

6

6

100

2009

53

22

25

100

2009

62

18

20

100

2009

35

41

24

100

2009

62

18

20

100

2009

29

27

43

100

2008 2006 2004

16 5 8

34 34 37

25 40 34

10 14 10

7 3 6

8 3 6

100

2008 2006 2004

48 55 59

25 16 16

27 29 25

100

2008 2006 2004

56 53 60

27 20 19

17 26 21

100

2008 2006 2004

29 29 32

48 53 37

23 19 31

100

2008 2006 2004

54 39 49

26 28 20

20 33 31

100

2008 2006 2004

20

39

41

100

Climate Survey Report Newberg High School NHS Page 1

1 Jy

121 enjoy coming to school

Agree

Disagree

Not sure

Most of the time

Some of the time

Rarelynever

no opinion

367

237

162

766

2010

48

31

21

100

2009

45

37

18

2008

39

38

24

2006

24

53

21

2

2004

34

46

19

1

13 The adults at this school listen to you

Agree

Disagree

Not sure

406

210

150

2010

53

27

20

2009

55

25

20

2008

42

36

22

2006 2004

Total 766 100 100 100

14 Changes at school are clearly communicated to me

Agree

Disagree

Not sure

Total

195

361

208

764

2010

26

47

27

100

2009

32

47

21

100

2008

17

64

18

100

2006 2004

15 I have an opportunity to be involved In the development of Small Schools Agree 243

Di~agree 293

Not sure 227

Total 763

2010

32

38

30

100

2009

40

36

24

100

2008

28

51

21

100

2006 2004

16 Overall student discipline and behavior is not a problem at Newberg High School

Agree 213

Disagree 351

Not sure 202

Total 766

2010

28

46

26

100

2009

30

39

31

100

2008

23

53

24

100

2006

26

50

24

2004

40

33

27

18 When students have an emergency at school someone is there to help 2010 2009 2008 2006 2004

Agree 546 72 70 62 48 54

Not sure 149 20 19 25 41 34

Total 755 100 100 100

2004-2010 Climate Survey Report Newberg High School NHS Page 2

19 Campus supervision is adequate before and after school during lunch and between classes

gree 440

Disagree 172

Not sure 140

Total 752

2010

59 23

19

100 ~

2009

58

24

18

100

2008

55

26

19

100

2006

49

28

23

2004

58

18

24

20 Compared to last year student behavior on the school bus is better this year Agree 164

Disagree 133

Not sure 451

Total 748

2010

22

18

60

100

2009

23

18

58

100

2008

15

21

65

100

2006 2004

21 My teachers are concerned about me

Agree

Disagree

Not sure

Total

353

203

197

753

2010

47

27

26

100

2009

54

21

25

100

2008

42

30

29

100

2006

45

17

37

2004

40

19

41

22 Strangers do not come and go on the NHS campus easily

Agree 359

Disagree 179

Not sure 214

Total 752

2010

48

24

28

100

2009

39

29

32

100

2008

38

29

33

100

2006

34

25

42

2004

36

24

40

23 School rules and student rights and responsibilities are clear and students know what they are Agree 412

Disagree 190

Not sure 145

Total 747

2010

55

25

19

100

2009

57

23

20

100

2008

48

34

18

100

2006

44

29

27

2004

54

16

30

24 People trust and respect each other in my small school

Agree Disagree Not sure

Total

291 269 189

749

2010

39 36 25

100

2009

37 40 22

100

2008

29 49 22

100

2006

11 61 28

2004

19 49 33

25 Students in different ethnic groups in my small school are respected

Agree 385

Disagree 167

Not sure 202

Total 754

2010

51

22

27

100

2009

47

25

28 100

2008

39

34

27

100

2006

18

57

25

2004

22

44

34

2004-2010 Climate Survey Report Newberg High School NHS Page 3

lkaLj 26 Teachers in my small school take action when they see rules being broken

2010 2009 2008 2006 2004

Agree Disagree

442 164

59 22010

61 middot21

56 24middot

48 2100

47 28

Not sure 146 19 18 20 31 25

Total 752 100 100 100

27 Coaches at Newberg High School take action when they see rules being broken

2010 2009 2008 2006 2004

Agree 396 53 56 52 44 44

Disa~~e 101 13 13 15 12 13

Not sure 254 34 31 33 44 44 Total 751 100 100 100

pound0 ItcUCI3 I Illy ~lildl1 toIUUI tUW YlIIICII

students in their class are under the influence of 2010 2009 2008 2006 2004 __ ___ 1__ _1

Agree 204 27 26 17 16 20

Disagree 314 42 39 48 47 40

Not sure 235 31 35 35 38 40

Total 753 100 100 100

L~ yUcn llt) elL cwnn~ nlWIl vvllUVI IJlUVV WIICII

students are under the Influence of drugs or 2010 2009 2008 2006 2004 __ _1

Agree 258 34 35 29 28 29

Disagree 174 23 24 28 20 20

Not sure 322 43 42 43 52 51

Total 754 100 100 100

30 When students are disciplined for breaking rules they are treated equally regardless of

2010 2009 2008 2006 2004

Agree 418 56 54 46 45 47

Disagree 164 22 23 31 25 19

Not sure 167 22 23 22 30 35

Total 749 100 100 100

v I llV1 ILUU1ILgt tJClItIIt-ClLIII1j III Cl LIYun~ VI

athletics are disciplined for breaking rules they 2010 2009 2008 2006 2004 ___ amp___ _ _ bullbull _ 1bullbull

Agree 375 50 49 44 35 37

Disagree 155 21 22 28 20 27

Not sure 217 29 29 28 42 38

Total 747 100 100 100

32 When athletes are disciplined for breaking the rules they are held accountable

2010 2009 2008 2006 2004

Agree 377 50 54 52 49 42

Disagree 134 18 15 18 11 18

Not sure 242 32 30 30 39 40

Total 753 100 100 100

2004-2010 Climate Survey Report Newberg High School NHS Page 4

33 I feel safe at Newberg High School 2010 2009 2008 2006 2004

Agree 499 66 62 55 55 58 Disagree 118 16 18 22 18 14degic Not sure 134 18 21 23 28 28 Total 751 100 100 100

In your opinion are the following issues a problem on the Newberg High School campus

34 Vandalism including graffiti 2010 2009 2008 2006 2004

No problem 197 27 27 21 16 32

Small problem 449 61 62 66 71 61

Serious roblem 90 12 11 13 13 7

Total 736 100 100 100

35 Gangs 2010 2009 2008 2006 2004

No problem 362 49 40 25 28 56

Small problem 326 44 46 56 58 36

Serious problem 48 7 13 19 14 9

Total 736 100 100 100

36 Alcohol use 2010 2009 2008 2006 2004

No problem 225 31 27 25 20 23

Small problem 347 47 46 40 44 48

Serious problem 163 22 26 35 36 29

Total 735 100 100 100

37 If alcohol use is a problem at school where does it happen

2010 2009 2008 2006 2004

hallways 112 20 25 26 17 17

commonscafeteria 130 23 25 28 18 17

parking Iot 297 52 54 58 57 47

classroom 73 13 18 20 12 14

locker areas in hallways 98 17 22 23

PE locker area 88 15 21 23

athletic fields 150 26

gyms 70 12

restrooms 270 48 46 54 51 36

bus stop 136 24 32 31 23 18

on the bus 132 23 29 30 23 21

walkipllI to or from school 290 51 52 53 48 41

athletic sports practices 13 17 9 11

sports events 30 38 43 39

school-sponsored activities or trips 24 26

Other Please Specify 202 36 30 41 43 42

2004-2010 Climate Survey Report Newberg High School NHS Page 5

I if ~y

38 If alcohol use at school is a problem when does it happen

2010 2009 2008 2006 2004

before school 349 60

during advisory 125 22

between classes 165 28

during lunch 250 43

after school 404 70

at sporting events 175 30

at school-sponsored activities or trips 127 22

Other please specify 113 19

39 Tobacco use 2010 2009 2008 2006 2004

No problem 256 35 28 30 19 26

Small problem 325 45 52 46 49 48

Serious problem 145 20 19 25 32 26

Total 726 100 100 100

40 If tobacco use is a problem at school where does it happen

2010 2009 2008 2006 2004

hallways 57 11 21 19 12 9

commonscafeteria 51 10 15 18 7 8

parking lot 272 54 58 56 60 50

classroom 46 9 14 15 8 6

locker areas in hallwyas 54 11 14 17

PE locker area 57 11 16 21

athletic fields 145 29

gyms 54 11

bus stop 189 37 37 38 41 27

on the bus 164 32 20 21 11 12

walking to or from school 70 14 55 55 64 60

athletic sports practices 279 55 10 19 12 8

sports events 23 34 34 28

school-sponsored activities or trips 16 24

Other Please Specify 138 27 30 34 37 31

41 If tobacco use is a problem at school when does it happen 2010 2009 2008 2006 2004

before school 321 62

during advisory 147 29

between classes 164 32

during lunch 259 50

after school 360 70

at sportinj events 142 28

at school~sponsored activities or trips 104 20

Other please specify 102 20

42 Drug use 2010 2009 2008 2006 2004

No problem 154 21 23 18 10 19

Small problem 304 42 44 38 33 39

Serious problem 260 36 33 43 57 42

Total 718 100 100 100

2004-2010 Climate Survey Report Newberg High School NHS Page 6

~ t~l

43 If drug use is a problem at school where does it happen

2010 2009 2008 2006 2004

hallways 109 19 26 32 24 16

commonscafeteria 96 17 25 27 18 16

parking Iot 293 52 55 55 61 49

classroom 83 15 18 22 13 11

Iocker areas in hallway 94 17 26 27

PE lockers 98 18 18 26

athletic fields 181 32

gyms 85 15

restrooms 288 52 47 56 64 47

bus stop 173 31 32 39 41 30

on the bus 130 23 25 28 29 26

walking to or from school 299 53 52 55 61 56

athletic sports practices 16 22 13 14

sports events 28 36 44 38

school-sponsored activities or trips 24 28

Other Please Specify 150 27 26 34 34 34

44 If drug use is a problem at school when does it happen

2010 2009 2008 2006 2004

before school 397 70 middotmiddotVmiddot

during advisory 196 35

between classes 214 38

during lunch 292 52

after school 370 65

at sporting events 158 28

at school-sponsored activities or trips 117 21

Otherplease specify 97 17

45 Drug selling 2010 2009 2008 2006 2004

No problem 313 44 39 34 20 35

Small problem 290 41 39 42 42 42

Serious problem 108 15 22 25 38 23

Total 711 100 100 100

46 If drug selling is a problem at school where does it happen 2010 2009 2008 2006 2004

hallways 166 39 46 49 50 40

commonscafeteria 125 29 37 42 43 33

parking Iot 231 54 53 61 64 54

classroom 92 22 25 30 27 25

locker areas in hallways 124 29 33 40

PE lockers 110 26 27 35

athletic fields 122 29

gyms 105 25

restrooms 193 45 48 52 57 43

bus stoP 148 35 37 42 42 34

on the bus 139 33 36 42 40 35

walking to or from school 201 47 46 54 57 47

athletic sports practices 17 24 18 18

sports events 26 37 40 36

school-sponsored activities or trips 20 27

Other Please Specify 128 30 23 26 26 29

2004-2010 Climate Survey Report Newberg High School NHS Page 7

47 If drug selling is a problem at school when does it happen

before school

during advisory

between classes

during lunch

after school

at sporting events

263

138

180

197

280

132

2010

61

32

42

46

65

31

2009 2008 2006 2004

at school-sponsored activities or trips 116 27

Other please specify 117 27

48 Sexual harassment

No problem

Small problem

Serious problem

Total

317

323

88

728

2010

44

44

12

100

2009

40

45

15

100

2008

36

52

12

100

2006

34

52

13

2004

41

42

14

49 Racial harassment

No problem

Small problem

Serious problem

Total

252

367

112

731

2010

34

50

15

100

2009

32

52

16

100

2008

24

52

25

100

2006

22

56

22

2004

33

47

20

50 Bullying

No problem

Small problem

Serious problem

Total

201

390

138

729

2010

28

53

19

100

2009

26

56

18

100

2008

21

59

20

100

2006

15

61

24

2004

24

57

19

51 Fighting

No probl~m

Small problem

Serious problem

Total

15

71

15

101

2010

15

70

15

100

2009

27

60

13

100

2008

19 ~

62

19

100

2006

12

61

27

2004

24

62

15

To the best of your knowledge have you used any of these substances in the last 30 days

alcohol

Yes

No

2010 2009 2008

19

81

2006

25

75

2004

20

80

Total 100

tobacco

Yes

No

Total

2010 2009 2008

12

88

100

2006

13

87

2004

14

86

2004-2010 Climate Survey Report Newberg High School NHS Page 8

marijuana 2010 2009 2008 2006 2004 Yes 10 14 14 No 90 86 86 Total 100

illicit drugs 2010 2009 2008 2006 2004 Yes 8 8 3 No 92 92 97 Total 100

Which of these things happened to you DURING THE SCHOOL DAY OR AT A SCHOOL ACTIVITY since the beginning of the school year

52 I had something stolen at school 2010 2009 2008 2006 2004

Yes 291 40 42 39 35 18

No 439 60 58 61 65 82

Total 730 100 100 100

53 I saw a student with a weapon at school 2010 2009 2008 2006 2004

Yes 231 32 34 33 26 15

No 502 68 66 67 74 85 Total 733 100 100 100

54 I was picked on at school because of my ethnicity 2010 2009 2008 2006 2004

Yes 111 15 19 16 12 8 No 621 85 81 84 88 92

Total 732 100 100 100

55 I saw students steal from the library a classroom or the cafeteria 2010 2009 2008 2006 2004

Yes 248 34 41 36 38 18

No 481 66 59 64 62 82

Total 729 100 100 100

56 I saw students destroy or mark-up school equipment or buildings 2010 2009 2008 2006 2004

Yes 294 40 44 48 45 21

No 433 60 56 52 55 79

Total 727 100 100 100

57 I saw students with tobacco on campus during the school day 2010 2009 2008 2006 2004

Yes 279 39 40 38 49 35

No 444 61 60 62 51 65

Total 723 100 100 100

58 I saw students using alcohol on campus during the school day 2010 2009 2008 2006 2004

Yes 206 28 34 28

No 519 72 69 72

Total 725 100 100 100

2004-2010 Climate Survey Report Newberg High School NHS Page 9

59 I saw students using drugs on campus during the school day 2010 2009 2008 2006 2004

Yes 215 30 32 30 No 513 70 68 70

Total 728 100 100 100

60 I saw students using drugs or alcohol at school-related activities after school

2010 2009 2008 2006 2004

Yes 226 31 35 30 34 18

No 500 69 65 70 65 82

Total 726 100 100 100

61 I saw students using drugs or alcohol at school-related athletic events after school

2010 2009 2008 2006 2004

Yes 198 28 31 27 37 27

No 520 72 69 73 63 73

Total 718 100 100 100

62 In your opinion what is the single most serious problem at Newberg High School

2010 2009 2008 2006 2004

theft 81 11 12 11 10 5

intimidation 40 6 8 5 4 6

sexual harassment 30 4 6 3 1 4

vandalism 61 9 2 4 4 3

defiance of authority 104 15 14 17 11 17

drug use 181 26 23 21 34 30

use of illegal performance enhancing drugs 12 2 2 1 2 1

gangs 12 2 4 4 3 1

tobacco use 28 4 4 2 2 2

racial harassment 28 4 6 6 4 4

drug sales 13 2 3 4 7 4

alcohol use 33 5 3 6 4 6

Other Please Specify 82 12 12 17 14 16

Total 705 100 100 100

63 If you believe drug use is a problem at NHS in your opinion what is the most widely-used drug at Newberg High School

2010 2009 2008 2006 2004

alcohol 191 32 33 36

marijuana 447 74 67 60

tobacco 151 25 31 23

inhalents 51 8 6 7

prescription drugs (oxycotin vicodin etc) 91 15 17 27

cocaine 62 10 9 7

amphetamines (including meth) 41 7 7 8

Other Please Specify 63 10 8 12

2004-2010 Climate Survey Report Newberg High School NHS Page 10

AVision for NHS 2003 Gates Grant Application

Our school vision of student learning is directly linked to core principles about teaching and learning

1 First we believe all students can learn regardless of their circumstances

2 Teachers and students alike have a desire to learn and both must be supported and encouraged to make connections in school

3 We believe in the concept of catalyst teaching and learning Teachers become catalysts for student learning by actively engaging students in the process of discovery showing students new ways of thinking and sparking new connections with both the material and targeted skills

4 We believe that students need to master essential skills as they expand their knowledge and experience

5 We believe that students learn better when their learning is personalized Students who make connections with significant adults in their lives are more successful as learners

6 We believe that students should have the opportunity to apply their knowledge in a meaningful way outside of the structures of traditional disciplines or content areas

7 We believe that all students can meet high performance standards if they are supported encouraged and have choice in their learning

8 We believe that every student has unique fits talents and interests and it is our job to cultivate them

9 We believe that excellence is achievable in acommunity of learners

Small School Goals and Outcomes 2003middot2010

GOALS School must emphasize two goals personalization-students must be known well and high expectations-- students must know that their teachers will hold them to high standards These goals must create equity by applying them to all students

Goal 1 Substantially increase students readiness for postsecondary education Goal 2 Improve teacher practice in every single class throughout the school Goal 3 Create five autonomous small schools with distinct identities

OUTCOMES o Teaching is rigorous and intellectually vibrant Student achievement is the top priority

o Essential skills are clearly identified supported and consistently taught

o Teachers have high expectations of all students and the skills necessary to support these high expectations

o Advisories and classes support student and adult connections

o Diversity is valued and encouraged Students parents and our community share their experiences in asafe environment

o Student learning and needs drive all instructional and organizational decisions

NEWBERG SCHOOL DISTRICT 29J AGENDA shy November 8 2010

Item Community Growth and Enrollment Information XXXX

Originator Claudia Stewart Coordinator of Communications and Community Relations

Presenter Claudia Stewart

Topic Summary Claudia will update the Board about community growth and enrollment

Information

NEWBERG SCHOOL DISTRICT 29J AGENDA shy November 8 2010

Item

Originator

Presenter

Resolution 2011-03 Appropriation Revision

Nathan Roedel Director of Finance and Operations

Nathan Roedel Director of Finance and Operations

Action XXXX

Topic Summary Appropriation Revision for Fiscal Year 2008-09

Background Information

The Board of Directors adopted the budget for Fiscal Year 2010-11 at the June 28 2010 School Board Meeting

An appropriation revision increasing the Fiduciary Early Retirement Fund in the amount of $10000 is necessary

Original Budget Appropriation $179165

Revised Budget Appropriation $189165

Superintendents Recommendation Move that the Newberg School District Board of Directors approve Resolution 2011 03 to revise appropriations in the Early Retirement Fund for 2010-11 fiscal year by title only

Newberg School District Resolution 2011middot03

Making Appropriations

BE IT RESOLVED that the appropriation amounts for the fiscal year beginning July 1 2010 and for the purposes shown below are hereby revised

Fiduciary Fund

Early Retirement +10000

The above resolution statement was approved and declared adopted on this 8th day of November 2010

Dr Paula A Radich Clerk Melinda Van Bossuyt Chair

NEWBERG SCHOOL DISTRICT 29J AGENDA shy November 8 2010

Item

Originator

Presenter

Cancel November 22 2010 Board Meeting

Toni Wyss Board Secretary

Dr Paula A Radich Superintendent

Action XXXX

Topic Summary Cancel the November 222010 Board Meeting

Superintendents Recommendation Move that the Newberg School District Board of Directors cancel the November 222010 Board Meeting

NEWBERG SCHOOL DISTRICT 29J AGENDA shy November 082010

Item

Originator

Presenter

Request for Proposals for Architectural and Engineering Services

Nathan Roedel Director of Finance and Operations

Nathan Rodel Director of Finance and Operations

Action XXXX

Topic Summary Following the recommendations of the Districts Facilities Task Force the Board will seek proposals regarding acost analysis of those recommendations

Background Information In the fall of 2010 a citizen Facilities Task Force examined current and projected enrollment and facility capacity and made recommendations for future needs The task force reported that the Newberg Public Schools required additional space for future growth The report also stated that schools were in need of repair including roofs heating and ventilating systems The goals are as follows

o Accommodate enrollment growth-now and in the future o Maintain the communitys investment in schools through major maintenance o Increase safety and security at school sites o Purchase property for future schools at todays market rates

Since the completion of projects for the 2002 bond measure the district has maintained its facilities with a minimal expenditure of funds The 1993 bond issue retires in 2011 thereby providing the district a window to determine whether to consider afuture bond measure

For the Board of Directors to adequately plan for future facility needs an updated analysis of enrollment trends educational athletic and activity programs needs and recommendations concerning facility and maintenance costs is required

Superintendents Recommendation Move that the Newberg School District Board of Directors approve the Request for Proposals for Architectural and Engineering Services as presented

Newberg School District 29J Request For Proposals

Architectural and Engineering Services

1 Introduction Newberg School District (hereafter referred to as the District) seeks architectural and engineering proposals regarding the design and construction addition and renovation of the Districts 12 physical facilities The District intends to execute a written agreement with an architectural firm to provide preliminary architectural and engineering cost estimates for a potential construction bond

The Districfs selection process shall consist of the Districts review and analysis of the proposers response to this request for proposal

2 Scope of Services Provide preliminary architectural and engineering estimates for the following projects as recommended by the Districts Facilities Task Force

New Middle Alternative Welcome Center School 1 Build new school that incorporates Transitions and CYFS programs

Include new kitchen and one or more cafeterias Remove modulars at MV ampCV DistrictmiddotWide

2 Resurface parking areas as needed (Pave service road behind NHS) 3 Repair sidewalks as needed 4 Upgrade Phone System 5 Lock Down System (school accessibility) 6 Replace carpets with hard flooring (CVMS DD AC NHS Caftall Center) 7 Security System ampCamera Evaluation (JA MVMS NHS) 8 Replace GCMs with UNCs 9 Replace Gym Lighting - T-5s - (Senate Bill 1149)

111 Install a refrigeration monitoring system

Administrative Servicesmiddot District Office 10 Modify Server Room - fire protection system 11 Additional Parking

Replace Existing Furnaces as Required 108 Build a new server room

pl

Antonia Crater Elementary School

12 New intercom system 13 Add storage - outside behind Gym

Dundee Elementary School 14 Combine two services and replace old panel equipment and wiring 15 New roof on 5th street classrooms 16 Modify and relocate health room 17 Replace gym air handler 18 Replace single pane windows where they occur

Edwards Elementary School 19 New intercom 20 Add parking lot lighting by crosswalk 21 Add speed bumps to parking in front 22 Improve conference room ventilation 23 New Roof 24 Modify built in gutter system 25 Replace Generator 26 Provide additional computer lab (expand into library space) 27 Replace Existing Fiber Ductwork as required

Ewing Young Elementary School 29 Old wiring (asbestos) and distribution panels

Joan Austin Elementary School 30 Fix Cafeteria floor covering and patch new floor 31 Replace fixed window between office and health room with slider

Mabel Rush Elementary School 32 Replace old AO Smith Boiler with new Aerco boiler and integrate into BMS control panel 33 Acoustic tiles in halls (Dual purpose with tack boards) 34 Tack boards in halls (Dual purpose with acoustic tiles in halls) 35 Add electrical outlets 36 Add back-up Generator

108 Design a new serving line for the cafeteria 109 Develop a larger Storage area for the cafeteria

Mountain View Middle School 37 Redesign bus drop off 38 Redesign student drop off and pick up 39 Redesign parking for staff 41 Adjustable shelving and ladder access for PE storage 42 Replace all windows with broken seals

p2

43 44 45 46 47 48 49 50 54 55 56 57 58 59 60

Newberg High School 61 62 63 64 65 66 67 68 69

103 104 105 106 107

Grout and seal kitchen and restroom floors Basketball court drainage (resurface) New Addressable Fire Alarm system Lockers replaced with half size lockers Additional gym or multipurpose room for PE Improved (enlarged) counseling space Increase size of conference room Add office space for speech therapist psychologist behavior amp autism specialists and testing Sound proofing at principals offices Motion detectors (lighting) Add preheat coil to AHU 1 Replace defective VAVcontrollers Replace boiler Add separate hot water source for kitchen Install ducted returns from classroom pods

Modify Server Room fire protection system Upgrade HVAC system for gym Re-design gas shut-off valves in science rooms Modify internal zone return ducting in buildings A B C D E Fand G Redesign old woodshop area for classrooms Move Book Room Replace original hot water heating system in Gym with two high efficiency heaters Provide office space for Blue School that is not separated from the school Add improved entry to NHS (monument lighting landscaping etc) Expand the Great Expectations area-possibly moving a wall into J107 Expand and complete the pantry and expansion of culinary arts area to include acafe Redesign remainder of welding area to support the long-term growth of PCCCommunity classes Redesign Wurrain Theater to include another music classroomrecording studio Convert the former woodshop into a technology center

NHS Athletics Stadium Complex Track

70 New sub-grade improvements and surface for Track 71 Timing Equipment 72 Two Long Jump Pits and add high jump mats by scoreboard

Football Field 73 Artificial Turf

Grandstand 75 Concessions 76 Locker Rooms and Restrooms 77 Storage 78 New Visitor Bleacher

Tennis Courts

p3

(J ltnltgt U I

79 Two additional courts plus electrical circuits 80 Additional Electrical Circuits

Baseball 81 Finish Lights 82 Batting Cage 83 Replace bleachers varsity and JV fields 84 Press Box ampConcessions 85 JV Scoreboard (move to different location or new one)

Softball 86 Netting to protect spectators 87 Batting Cage

Wrestling 88 Replace carpet in Caffall Center with Mondo 89 Industrial washerdryer 90 Lockers in weight room 91 Replace closed off restroom 92 Team Room

McGrath Gym 93 Replace heaters 94 Renovate locker storage and team rooms 95 Move east side curtain to west side 96 Add athletic training room large enough for two tubs and office

Alternative High School Construct a replacement facility for the current Alternative High School building

Physical Plant 97 Install fire sprinkler system 98 Roof exhaust (Grounds Dept) 99 New gutters on storage building

100 New lighting in storage building 101 Insulate warehouses 102 New insulated doors and openers north building 110 Develop warehouse space for freezer

3 Selection Schedule bull Issue Request for Proposal November 9 2010 bull Project OrientationSite Visits (if necessary) TBD bull Receive Response to Request for Proposal 200 pm November 18 2010 bull Conduct Interviews Contact References (if applicable) TBD

The School District reserves the right to terminate suspend or modify the proposed school project at any time prior to executing the OwnerArchitect Form of Agreement In the event of such termination suspension or modification the School District shall have no obligation or liability to any firms preparing or submitting proposals for this RFP

p4

4 Target Dates The following dates are provided for planning purposes only

November 2011-Execute AE Agreement December 2011January 2012- BeginComplete preliminary design and build cost analysis

5 Instructions For Preparing Proposal Proposals shall be submitted in ten (10) copies to

Nathan Roedel Director of Finance and Operations Newberg School District 29J 714 E 6th Street Newberg OR 97132

In order to be considered proposals must be received by the School District no later than 200 pm November 18 2010

Proposals shall contain the information listed below and shall be tabbed as follows

Section 1 Organization Staffing and Qualifications 1) Provide a team organization chart depicting team members Include names titles and specific

responsibilities of team members

a) Through narrative discussion show reason why this firm believes it is especially qualified to undertake this project Discuss any unique qualifications that this firm possesses which would be of a benefit to the School District in the execution of this project

Section 2 Understanding of the Construction Program The Architect shall in a clear concise manner state hisher understanding of the project and program and the role of the Architect in the Pre-Desjgn Phase

The Architect shall provide information regarding their knowledge of the school districts facilities

Section 3 Other Information 1) The Architect shall indicate whether as a single entity or as a member of ajoint venture the firm has been the

subject of any litigation through the discharge of its professional services If so provide a detailed description of the litjgants the subject matter and the disposition of the arbitration or lawsuit

2) The Architect shall provide three (3) or more references of projects within similar industry performed in the previous five (5) years to be contact by the School District

Section 4 Fee Proposal 1) The fee proposal shall include all compensation and other payments due the Architect (eg manpower

overhead profit direct costs etc) in the performance of the scope of this RFP

2) The fee proposal for the project shall include costs associated with the Pre-Design Phase

3) For the pre-design phase show a) The proposed staff man hours anticipated for each discipline and individual total man hours and

estimated total labor and indirect costs

Proposal Evaluation Proposals received will be evaluated on the following criteria

a) Completeness of the submission (PassFail) b) Outcome of Reference Calling (20)

p5

V)i7I I

c) Vendors described knowledge of schools and school district construction (20) d) Vendors described knowledge of Newberg Public Schools buildings and Infrastructure (60)

For a Vendor to receive the full percentage available for each criterion listed district administration (at least six (6) administrators) will rank responses in each area on a scale of 1 (least meets) to 10 (absolutely meets) in regards to the perceived validity of statements contained in the RFP as they relate to the above concepts

p6

~ 12

NEWBERG SCHOOL DISTRICT 29J AGENDA - November 82010

Item Items for Future Agendas Information XXXX

Presenter Board Chair

Topic Summary Attached is the calendar for future Board agenda items

December 13 20tO No Second Meetin

bull Superintendent Evaluation Timeline bull Preliminary 2011middot12 School Calendar bull Special Programs Update bull Budget Calendar and Process 2011middot12 bull Budget Status Report bull Monthly Financial Report - Consent Agenda bull Visioning bull OETC Copier Contract bull Audit Report for 2009-10 with Auditors

Executive Session

Janua 24 2011Janua 102011

bull Proclamation Board Appreciation Month bull New Course Proposals bull Policies

Executive Session

bull Appropriation Transfer Resolution

Executive Session

bull Board Appreciation bull Student Recognition bull Quarterly Financial Report bull Accept Audit for 2009-10 bull Essential Skills bull Division 22 Standards

Executive Session

February 28 2011

630 Executive Session - Exempt Records

bull Student Recognition bull Monthly Financial Report - Consent Agenda

bull Licensed Teacher Contract Renewal bull Temporary Teacher Contracts bull Administrator Contract Renewal bull Superintendent Evaluation bull Superintendent Contract Renewal bull Proclamation-Classified Employee Appreciation Week

(March 7-10) Executive Session

March 28 2011 March 142011

bull Monthly Financial Report Consent Agendabull

Executive Session Executive Session

April 112011

Executive Session

May 092011

bull Establish Meal Prices 2011-12

bull Establish District Fees 2011-12

bull Establish Board Calendar 2011-12 bull WESD Board ElectIon

April 25 2011

bull Prociamation-Teacher Appreciation Week bull Quarterly Financial Report bull Rights and Responsibilities Handbook

Executive Session

May 23 2011

bull Monthly Financial Report - Consent Agenda bull District Fees bull Final 2011-12 School Calendar

Appoint Student Representatives to the Board bull Appropriation Transfer - Resolution

Executive SessionExecutive Session

June 27 2011June 13 2011

bull Resolution 2011- Adopting the Budget Making Appropriations and Imposing and Categorizing Taxes

bull Establish Substitute Teacher Pay Rate 2011-12 bull

Executive Session

bull Monthly Financial Report shybull bull Appropriation Transfer

Executive Session

Consent Agenda

  • Agenda
  • Oath of Office
  • MVMS Student Presentation
  • Consent Agenda
  • Minutes
  • Donation
  • Small Schools Update
  • Community Growth and Enrollment
  • Resolution 2011-03 Appropriation Revision
  • Cancel November 22 2010 Board Meeting
  • RFP Architectural and Engineering Services
  • Future Agendas
Page 22: NEWBERG SCHOOL DISTRICT 29J BOARD OF DIRECTORS … · Topic Summary: Deona Twenge was appointed Board Representative to Zone 1 at the October 25, 2010 Special Board Meeting to fulfill

Percent of Students Enrolled in College at Any Time During the First Two Years After High School

1

100 ~

90 j 80

I ell ltII 70tlSs

C tlS 60

0

-

SOl C ltII 40 i ~ ltII

Q 30 1 20j 10 ~

I

oj

61 61 60 63 ---S~ 5 bull

2004 2005 2006 2007 2008 2009

Class

(+Alll~l~ns AVc~601

o-~

bull bull bull

Percent of Students Enrolled in College the First Year After High School Who Returned for a

100

90en -cshy 800 shyc ClJ 70I (U

0 11 60 c (II 50a J Vl 40 shy0

30c ClJ u shyltII 20

Q

10

0

Second Year (Freshman to Sophomore Retention)

89

~9 82 85bull 82

-

2004 2005 2006 2007 2008

Class

freshman to Sophomore Retention AVe == 83

--~ --shyJ

Most Common Institutions of Initial Enrollment for All Classes - by Number of Students

1 PORTLAND COMMUNITY COLLEGE 2 OREGON STATE UNIVERSITY 3 CHEMEKETA COMMUNITY COLLEGE 4 GEORGE FOX UNIVERSITY S UNIVERSITY OF OREGON) MAIN CAMPUS 6 WESTERN OREGON UNIV ERSITY 7 PORTLAND STATE UNIVERSITY 8 CLACKAMAS COMMUNITY COLLEGE 9 LINFIELD COLLEGE 10 UNIVERSITY OF PORTLAND 11 PACIFIC UNIVERSITY 12 CENTRAL OREGON COMMUNITY COLLEGE 13 LINN-BENTON COMMUNITY COLLEGE 14 OREGON INSTITUTE OF TECHNOLOGY 15 SEATTLE UNIVERSITY 16 SOUTHERN OREGON UNIVERSITY 17 MT HOOD COMMUNITY COLLEGE 18 LANE COMMUNITY COLLEGE 19 WlLLAMETTE UNIVERSITY 20 AZUSA PACIFIC UNIVERSITY 21 BRIGHAM YOUNC UNIVERSITY 22 SEATTLE PACIFIC UNIVERSITY 23 THE EVERGREEN STATE COLLECE 24 BRIGHAM YOUNG UNIVERSITY - IDAHO FALLWINTER 25 BRIGHAM YOUNG UNIVERSITY -IDAHO AIINTERSPRING

2 9gt ~

131 d4

Newberg High School Student Survey 2004-2010 July 2010

6 Students are given the grades ABCD and F to show how well theyre doing in school Suppose your school was graded in the same way All things considered what grade would you give your small school ABCD or F

A 158

B 321

C 155

D 40

F 34

cant sayno opinion 60

Total 768

7 The majority of my high school courses will have value to me after graduation from Newberg High School

Agree 403

Disagree 149

Not sure 215

Total 767

8 It is easy to be involved in student activities athletics or leadership at Newberg High School

Agree 491

Disagree 130

Not Sure 144

Total 765

9 Students in my small school have school spirit

Agree 334

Disagree 239

Not sure 191

Total 764

10 Teachers and staff in my small school have school spirit

Agree 465

Disagree 133

Not sure 166

Total 764

11 Compared to last year there is more school spirit

Agree 235

Disagree 191

Not sure 338

Total 764

2004-2010

2010

21

42

20

5

4

8

100

2010

53

19

28

100

2010

64

17

19

100

2010

44

31

25

100

2010

61

17

22

100

2010

31

25

44

100

2009

23

39

20

6

6

6

100

2009

53

22

25

100

2009

62

18

20

100

2009

35

41

24

100

2009

62

18

20

100

2009

29

27

43

100

2008 2006 2004

16 5 8

34 34 37

25 40 34

10 14 10

7 3 6

8 3 6

100

2008 2006 2004

48 55 59

25 16 16

27 29 25

100

2008 2006 2004

56 53 60

27 20 19

17 26 21

100

2008 2006 2004

29 29 32

48 53 37

23 19 31

100

2008 2006 2004

54 39 49

26 28 20

20 33 31

100

2008 2006 2004

20

39

41

100

Climate Survey Report Newberg High School NHS Page 1

1 Jy

121 enjoy coming to school

Agree

Disagree

Not sure

Most of the time

Some of the time

Rarelynever

no opinion

367

237

162

766

2010

48

31

21

100

2009

45

37

18

2008

39

38

24

2006

24

53

21

2

2004

34

46

19

1

13 The adults at this school listen to you

Agree

Disagree

Not sure

406

210

150

2010

53

27

20

2009

55

25

20

2008

42

36

22

2006 2004

Total 766 100 100 100

14 Changes at school are clearly communicated to me

Agree

Disagree

Not sure

Total

195

361

208

764

2010

26

47

27

100

2009

32

47

21

100

2008

17

64

18

100

2006 2004

15 I have an opportunity to be involved In the development of Small Schools Agree 243

Di~agree 293

Not sure 227

Total 763

2010

32

38

30

100

2009

40

36

24

100

2008

28

51

21

100

2006 2004

16 Overall student discipline and behavior is not a problem at Newberg High School

Agree 213

Disagree 351

Not sure 202

Total 766

2010

28

46

26

100

2009

30

39

31

100

2008

23

53

24

100

2006

26

50

24

2004

40

33

27

18 When students have an emergency at school someone is there to help 2010 2009 2008 2006 2004

Agree 546 72 70 62 48 54

Not sure 149 20 19 25 41 34

Total 755 100 100 100

2004-2010 Climate Survey Report Newberg High School NHS Page 2

19 Campus supervision is adequate before and after school during lunch and between classes

gree 440

Disagree 172

Not sure 140

Total 752

2010

59 23

19

100 ~

2009

58

24

18

100

2008

55

26

19

100

2006

49

28

23

2004

58

18

24

20 Compared to last year student behavior on the school bus is better this year Agree 164

Disagree 133

Not sure 451

Total 748

2010

22

18

60

100

2009

23

18

58

100

2008

15

21

65

100

2006 2004

21 My teachers are concerned about me

Agree

Disagree

Not sure

Total

353

203

197

753

2010

47

27

26

100

2009

54

21

25

100

2008

42

30

29

100

2006

45

17

37

2004

40

19

41

22 Strangers do not come and go on the NHS campus easily

Agree 359

Disagree 179

Not sure 214

Total 752

2010

48

24

28

100

2009

39

29

32

100

2008

38

29

33

100

2006

34

25

42

2004

36

24

40

23 School rules and student rights and responsibilities are clear and students know what they are Agree 412

Disagree 190

Not sure 145

Total 747

2010

55

25

19

100

2009

57

23

20

100

2008

48

34

18

100

2006

44

29

27

2004

54

16

30

24 People trust and respect each other in my small school

Agree Disagree Not sure

Total

291 269 189

749

2010

39 36 25

100

2009

37 40 22

100

2008

29 49 22

100

2006

11 61 28

2004

19 49 33

25 Students in different ethnic groups in my small school are respected

Agree 385

Disagree 167

Not sure 202

Total 754

2010

51

22

27

100

2009

47

25

28 100

2008

39

34

27

100

2006

18

57

25

2004

22

44

34

2004-2010 Climate Survey Report Newberg High School NHS Page 3

lkaLj 26 Teachers in my small school take action when they see rules being broken

2010 2009 2008 2006 2004

Agree Disagree

442 164

59 22010

61 middot21

56 24middot

48 2100

47 28

Not sure 146 19 18 20 31 25

Total 752 100 100 100

27 Coaches at Newberg High School take action when they see rules being broken

2010 2009 2008 2006 2004

Agree 396 53 56 52 44 44

Disa~~e 101 13 13 15 12 13

Not sure 254 34 31 33 44 44 Total 751 100 100 100

pound0 ItcUCI3 I Illy ~lildl1 toIUUI tUW YlIIICII

students in their class are under the influence of 2010 2009 2008 2006 2004 __ ___ 1__ _1

Agree 204 27 26 17 16 20

Disagree 314 42 39 48 47 40

Not sure 235 31 35 35 38 40

Total 753 100 100 100

L~ yUcn llt) elL cwnn~ nlWIl vvllUVI IJlUVV WIICII

students are under the Influence of drugs or 2010 2009 2008 2006 2004 __ _1

Agree 258 34 35 29 28 29

Disagree 174 23 24 28 20 20

Not sure 322 43 42 43 52 51

Total 754 100 100 100

30 When students are disciplined for breaking rules they are treated equally regardless of

2010 2009 2008 2006 2004

Agree 418 56 54 46 45 47

Disagree 164 22 23 31 25 19

Not sure 167 22 23 22 30 35

Total 749 100 100 100

v I llV1 ILUU1ILgt tJClItIIt-ClLIII1j III Cl LIYun~ VI

athletics are disciplined for breaking rules they 2010 2009 2008 2006 2004 ___ amp___ _ _ bullbull _ 1bullbull

Agree 375 50 49 44 35 37

Disagree 155 21 22 28 20 27

Not sure 217 29 29 28 42 38

Total 747 100 100 100

32 When athletes are disciplined for breaking the rules they are held accountable

2010 2009 2008 2006 2004

Agree 377 50 54 52 49 42

Disagree 134 18 15 18 11 18

Not sure 242 32 30 30 39 40

Total 753 100 100 100

2004-2010 Climate Survey Report Newberg High School NHS Page 4

33 I feel safe at Newberg High School 2010 2009 2008 2006 2004

Agree 499 66 62 55 55 58 Disagree 118 16 18 22 18 14degic Not sure 134 18 21 23 28 28 Total 751 100 100 100

In your opinion are the following issues a problem on the Newberg High School campus

34 Vandalism including graffiti 2010 2009 2008 2006 2004

No problem 197 27 27 21 16 32

Small problem 449 61 62 66 71 61

Serious roblem 90 12 11 13 13 7

Total 736 100 100 100

35 Gangs 2010 2009 2008 2006 2004

No problem 362 49 40 25 28 56

Small problem 326 44 46 56 58 36

Serious problem 48 7 13 19 14 9

Total 736 100 100 100

36 Alcohol use 2010 2009 2008 2006 2004

No problem 225 31 27 25 20 23

Small problem 347 47 46 40 44 48

Serious problem 163 22 26 35 36 29

Total 735 100 100 100

37 If alcohol use is a problem at school where does it happen

2010 2009 2008 2006 2004

hallways 112 20 25 26 17 17

commonscafeteria 130 23 25 28 18 17

parking Iot 297 52 54 58 57 47

classroom 73 13 18 20 12 14

locker areas in hallways 98 17 22 23

PE locker area 88 15 21 23

athletic fields 150 26

gyms 70 12

restrooms 270 48 46 54 51 36

bus stop 136 24 32 31 23 18

on the bus 132 23 29 30 23 21

walkipllI to or from school 290 51 52 53 48 41

athletic sports practices 13 17 9 11

sports events 30 38 43 39

school-sponsored activities or trips 24 26

Other Please Specify 202 36 30 41 43 42

2004-2010 Climate Survey Report Newberg High School NHS Page 5

I if ~y

38 If alcohol use at school is a problem when does it happen

2010 2009 2008 2006 2004

before school 349 60

during advisory 125 22

between classes 165 28

during lunch 250 43

after school 404 70

at sporting events 175 30

at school-sponsored activities or trips 127 22

Other please specify 113 19

39 Tobacco use 2010 2009 2008 2006 2004

No problem 256 35 28 30 19 26

Small problem 325 45 52 46 49 48

Serious problem 145 20 19 25 32 26

Total 726 100 100 100

40 If tobacco use is a problem at school where does it happen

2010 2009 2008 2006 2004

hallways 57 11 21 19 12 9

commonscafeteria 51 10 15 18 7 8

parking lot 272 54 58 56 60 50

classroom 46 9 14 15 8 6

locker areas in hallwyas 54 11 14 17

PE locker area 57 11 16 21

athletic fields 145 29

gyms 54 11

bus stop 189 37 37 38 41 27

on the bus 164 32 20 21 11 12

walking to or from school 70 14 55 55 64 60

athletic sports practices 279 55 10 19 12 8

sports events 23 34 34 28

school-sponsored activities or trips 16 24

Other Please Specify 138 27 30 34 37 31

41 If tobacco use is a problem at school when does it happen 2010 2009 2008 2006 2004

before school 321 62

during advisory 147 29

between classes 164 32

during lunch 259 50

after school 360 70

at sportinj events 142 28

at school~sponsored activities or trips 104 20

Other please specify 102 20

42 Drug use 2010 2009 2008 2006 2004

No problem 154 21 23 18 10 19

Small problem 304 42 44 38 33 39

Serious problem 260 36 33 43 57 42

Total 718 100 100 100

2004-2010 Climate Survey Report Newberg High School NHS Page 6

~ t~l

43 If drug use is a problem at school where does it happen

2010 2009 2008 2006 2004

hallways 109 19 26 32 24 16

commonscafeteria 96 17 25 27 18 16

parking Iot 293 52 55 55 61 49

classroom 83 15 18 22 13 11

Iocker areas in hallway 94 17 26 27

PE lockers 98 18 18 26

athletic fields 181 32

gyms 85 15

restrooms 288 52 47 56 64 47

bus stop 173 31 32 39 41 30

on the bus 130 23 25 28 29 26

walking to or from school 299 53 52 55 61 56

athletic sports practices 16 22 13 14

sports events 28 36 44 38

school-sponsored activities or trips 24 28

Other Please Specify 150 27 26 34 34 34

44 If drug use is a problem at school when does it happen

2010 2009 2008 2006 2004

before school 397 70 middotmiddotVmiddot

during advisory 196 35

between classes 214 38

during lunch 292 52

after school 370 65

at sporting events 158 28

at school-sponsored activities or trips 117 21

Otherplease specify 97 17

45 Drug selling 2010 2009 2008 2006 2004

No problem 313 44 39 34 20 35

Small problem 290 41 39 42 42 42

Serious problem 108 15 22 25 38 23

Total 711 100 100 100

46 If drug selling is a problem at school where does it happen 2010 2009 2008 2006 2004

hallways 166 39 46 49 50 40

commonscafeteria 125 29 37 42 43 33

parking Iot 231 54 53 61 64 54

classroom 92 22 25 30 27 25

locker areas in hallways 124 29 33 40

PE lockers 110 26 27 35

athletic fields 122 29

gyms 105 25

restrooms 193 45 48 52 57 43

bus stoP 148 35 37 42 42 34

on the bus 139 33 36 42 40 35

walking to or from school 201 47 46 54 57 47

athletic sports practices 17 24 18 18

sports events 26 37 40 36

school-sponsored activities or trips 20 27

Other Please Specify 128 30 23 26 26 29

2004-2010 Climate Survey Report Newberg High School NHS Page 7

47 If drug selling is a problem at school when does it happen

before school

during advisory

between classes

during lunch

after school

at sporting events

263

138

180

197

280

132

2010

61

32

42

46

65

31

2009 2008 2006 2004

at school-sponsored activities or trips 116 27

Other please specify 117 27

48 Sexual harassment

No problem

Small problem

Serious problem

Total

317

323

88

728

2010

44

44

12

100

2009

40

45

15

100

2008

36

52

12

100

2006

34

52

13

2004

41

42

14

49 Racial harassment

No problem

Small problem

Serious problem

Total

252

367

112

731

2010

34

50

15

100

2009

32

52

16

100

2008

24

52

25

100

2006

22

56

22

2004

33

47

20

50 Bullying

No problem

Small problem

Serious problem

Total

201

390

138

729

2010

28

53

19

100

2009

26

56

18

100

2008

21

59

20

100

2006

15

61

24

2004

24

57

19

51 Fighting

No probl~m

Small problem

Serious problem

Total

15

71

15

101

2010

15

70

15

100

2009

27

60

13

100

2008

19 ~

62

19

100

2006

12

61

27

2004

24

62

15

To the best of your knowledge have you used any of these substances in the last 30 days

alcohol

Yes

No

2010 2009 2008

19

81

2006

25

75

2004

20

80

Total 100

tobacco

Yes

No

Total

2010 2009 2008

12

88

100

2006

13

87

2004

14

86

2004-2010 Climate Survey Report Newberg High School NHS Page 8

marijuana 2010 2009 2008 2006 2004 Yes 10 14 14 No 90 86 86 Total 100

illicit drugs 2010 2009 2008 2006 2004 Yes 8 8 3 No 92 92 97 Total 100

Which of these things happened to you DURING THE SCHOOL DAY OR AT A SCHOOL ACTIVITY since the beginning of the school year

52 I had something stolen at school 2010 2009 2008 2006 2004

Yes 291 40 42 39 35 18

No 439 60 58 61 65 82

Total 730 100 100 100

53 I saw a student with a weapon at school 2010 2009 2008 2006 2004

Yes 231 32 34 33 26 15

No 502 68 66 67 74 85 Total 733 100 100 100

54 I was picked on at school because of my ethnicity 2010 2009 2008 2006 2004

Yes 111 15 19 16 12 8 No 621 85 81 84 88 92

Total 732 100 100 100

55 I saw students steal from the library a classroom or the cafeteria 2010 2009 2008 2006 2004

Yes 248 34 41 36 38 18

No 481 66 59 64 62 82

Total 729 100 100 100

56 I saw students destroy or mark-up school equipment or buildings 2010 2009 2008 2006 2004

Yes 294 40 44 48 45 21

No 433 60 56 52 55 79

Total 727 100 100 100

57 I saw students with tobacco on campus during the school day 2010 2009 2008 2006 2004

Yes 279 39 40 38 49 35

No 444 61 60 62 51 65

Total 723 100 100 100

58 I saw students using alcohol on campus during the school day 2010 2009 2008 2006 2004

Yes 206 28 34 28

No 519 72 69 72

Total 725 100 100 100

2004-2010 Climate Survey Report Newberg High School NHS Page 9

59 I saw students using drugs on campus during the school day 2010 2009 2008 2006 2004

Yes 215 30 32 30 No 513 70 68 70

Total 728 100 100 100

60 I saw students using drugs or alcohol at school-related activities after school

2010 2009 2008 2006 2004

Yes 226 31 35 30 34 18

No 500 69 65 70 65 82

Total 726 100 100 100

61 I saw students using drugs or alcohol at school-related athletic events after school

2010 2009 2008 2006 2004

Yes 198 28 31 27 37 27

No 520 72 69 73 63 73

Total 718 100 100 100

62 In your opinion what is the single most serious problem at Newberg High School

2010 2009 2008 2006 2004

theft 81 11 12 11 10 5

intimidation 40 6 8 5 4 6

sexual harassment 30 4 6 3 1 4

vandalism 61 9 2 4 4 3

defiance of authority 104 15 14 17 11 17

drug use 181 26 23 21 34 30

use of illegal performance enhancing drugs 12 2 2 1 2 1

gangs 12 2 4 4 3 1

tobacco use 28 4 4 2 2 2

racial harassment 28 4 6 6 4 4

drug sales 13 2 3 4 7 4

alcohol use 33 5 3 6 4 6

Other Please Specify 82 12 12 17 14 16

Total 705 100 100 100

63 If you believe drug use is a problem at NHS in your opinion what is the most widely-used drug at Newberg High School

2010 2009 2008 2006 2004

alcohol 191 32 33 36

marijuana 447 74 67 60

tobacco 151 25 31 23

inhalents 51 8 6 7

prescription drugs (oxycotin vicodin etc) 91 15 17 27

cocaine 62 10 9 7

amphetamines (including meth) 41 7 7 8

Other Please Specify 63 10 8 12

2004-2010 Climate Survey Report Newberg High School NHS Page 10

AVision for NHS 2003 Gates Grant Application

Our school vision of student learning is directly linked to core principles about teaching and learning

1 First we believe all students can learn regardless of their circumstances

2 Teachers and students alike have a desire to learn and both must be supported and encouraged to make connections in school

3 We believe in the concept of catalyst teaching and learning Teachers become catalysts for student learning by actively engaging students in the process of discovery showing students new ways of thinking and sparking new connections with both the material and targeted skills

4 We believe that students need to master essential skills as they expand their knowledge and experience

5 We believe that students learn better when their learning is personalized Students who make connections with significant adults in their lives are more successful as learners

6 We believe that students should have the opportunity to apply their knowledge in a meaningful way outside of the structures of traditional disciplines or content areas

7 We believe that all students can meet high performance standards if they are supported encouraged and have choice in their learning

8 We believe that every student has unique fits talents and interests and it is our job to cultivate them

9 We believe that excellence is achievable in acommunity of learners

Small School Goals and Outcomes 2003middot2010

GOALS School must emphasize two goals personalization-students must be known well and high expectations-- students must know that their teachers will hold them to high standards These goals must create equity by applying them to all students

Goal 1 Substantially increase students readiness for postsecondary education Goal 2 Improve teacher practice in every single class throughout the school Goal 3 Create five autonomous small schools with distinct identities

OUTCOMES o Teaching is rigorous and intellectually vibrant Student achievement is the top priority

o Essential skills are clearly identified supported and consistently taught

o Teachers have high expectations of all students and the skills necessary to support these high expectations

o Advisories and classes support student and adult connections

o Diversity is valued and encouraged Students parents and our community share their experiences in asafe environment

o Student learning and needs drive all instructional and organizational decisions

NEWBERG SCHOOL DISTRICT 29J AGENDA shy November 8 2010

Item Community Growth and Enrollment Information XXXX

Originator Claudia Stewart Coordinator of Communications and Community Relations

Presenter Claudia Stewart

Topic Summary Claudia will update the Board about community growth and enrollment

Information

NEWBERG SCHOOL DISTRICT 29J AGENDA shy November 8 2010

Item

Originator

Presenter

Resolution 2011-03 Appropriation Revision

Nathan Roedel Director of Finance and Operations

Nathan Roedel Director of Finance and Operations

Action XXXX

Topic Summary Appropriation Revision for Fiscal Year 2008-09

Background Information

The Board of Directors adopted the budget for Fiscal Year 2010-11 at the June 28 2010 School Board Meeting

An appropriation revision increasing the Fiduciary Early Retirement Fund in the amount of $10000 is necessary

Original Budget Appropriation $179165

Revised Budget Appropriation $189165

Superintendents Recommendation Move that the Newberg School District Board of Directors approve Resolution 2011 03 to revise appropriations in the Early Retirement Fund for 2010-11 fiscal year by title only

Newberg School District Resolution 2011middot03

Making Appropriations

BE IT RESOLVED that the appropriation amounts for the fiscal year beginning July 1 2010 and for the purposes shown below are hereby revised

Fiduciary Fund

Early Retirement +10000

The above resolution statement was approved and declared adopted on this 8th day of November 2010

Dr Paula A Radich Clerk Melinda Van Bossuyt Chair

NEWBERG SCHOOL DISTRICT 29J AGENDA shy November 8 2010

Item

Originator

Presenter

Cancel November 22 2010 Board Meeting

Toni Wyss Board Secretary

Dr Paula A Radich Superintendent

Action XXXX

Topic Summary Cancel the November 222010 Board Meeting

Superintendents Recommendation Move that the Newberg School District Board of Directors cancel the November 222010 Board Meeting

NEWBERG SCHOOL DISTRICT 29J AGENDA shy November 082010

Item

Originator

Presenter

Request for Proposals for Architectural and Engineering Services

Nathan Roedel Director of Finance and Operations

Nathan Rodel Director of Finance and Operations

Action XXXX

Topic Summary Following the recommendations of the Districts Facilities Task Force the Board will seek proposals regarding acost analysis of those recommendations

Background Information In the fall of 2010 a citizen Facilities Task Force examined current and projected enrollment and facility capacity and made recommendations for future needs The task force reported that the Newberg Public Schools required additional space for future growth The report also stated that schools were in need of repair including roofs heating and ventilating systems The goals are as follows

o Accommodate enrollment growth-now and in the future o Maintain the communitys investment in schools through major maintenance o Increase safety and security at school sites o Purchase property for future schools at todays market rates

Since the completion of projects for the 2002 bond measure the district has maintained its facilities with a minimal expenditure of funds The 1993 bond issue retires in 2011 thereby providing the district a window to determine whether to consider afuture bond measure

For the Board of Directors to adequately plan for future facility needs an updated analysis of enrollment trends educational athletic and activity programs needs and recommendations concerning facility and maintenance costs is required

Superintendents Recommendation Move that the Newberg School District Board of Directors approve the Request for Proposals for Architectural and Engineering Services as presented

Newberg School District 29J Request For Proposals

Architectural and Engineering Services

1 Introduction Newberg School District (hereafter referred to as the District) seeks architectural and engineering proposals regarding the design and construction addition and renovation of the Districts 12 physical facilities The District intends to execute a written agreement with an architectural firm to provide preliminary architectural and engineering cost estimates for a potential construction bond

The Districfs selection process shall consist of the Districts review and analysis of the proposers response to this request for proposal

2 Scope of Services Provide preliminary architectural and engineering estimates for the following projects as recommended by the Districts Facilities Task Force

New Middle Alternative Welcome Center School 1 Build new school that incorporates Transitions and CYFS programs

Include new kitchen and one or more cafeterias Remove modulars at MV ampCV DistrictmiddotWide

2 Resurface parking areas as needed (Pave service road behind NHS) 3 Repair sidewalks as needed 4 Upgrade Phone System 5 Lock Down System (school accessibility) 6 Replace carpets with hard flooring (CVMS DD AC NHS Caftall Center) 7 Security System ampCamera Evaluation (JA MVMS NHS) 8 Replace GCMs with UNCs 9 Replace Gym Lighting - T-5s - (Senate Bill 1149)

111 Install a refrigeration monitoring system

Administrative Servicesmiddot District Office 10 Modify Server Room - fire protection system 11 Additional Parking

Replace Existing Furnaces as Required 108 Build a new server room

pl

Antonia Crater Elementary School

12 New intercom system 13 Add storage - outside behind Gym

Dundee Elementary School 14 Combine two services and replace old panel equipment and wiring 15 New roof on 5th street classrooms 16 Modify and relocate health room 17 Replace gym air handler 18 Replace single pane windows where they occur

Edwards Elementary School 19 New intercom 20 Add parking lot lighting by crosswalk 21 Add speed bumps to parking in front 22 Improve conference room ventilation 23 New Roof 24 Modify built in gutter system 25 Replace Generator 26 Provide additional computer lab (expand into library space) 27 Replace Existing Fiber Ductwork as required

Ewing Young Elementary School 29 Old wiring (asbestos) and distribution panels

Joan Austin Elementary School 30 Fix Cafeteria floor covering and patch new floor 31 Replace fixed window between office and health room with slider

Mabel Rush Elementary School 32 Replace old AO Smith Boiler with new Aerco boiler and integrate into BMS control panel 33 Acoustic tiles in halls (Dual purpose with tack boards) 34 Tack boards in halls (Dual purpose with acoustic tiles in halls) 35 Add electrical outlets 36 Add back-up Generator

108 Design a new serving line for the cafeteria 109 Develop a larger Storage area for the cafeteria

Mountain View Middle School 37 Redesign bus drop off 38 Redesign student drop off and pick up 39 Redesign parking for staff 41 Adjustable shelving and ladder access for PE storage 42 Replace all windows with broken seals

p2

43 44 45 46 47 48 49 50 54 55 56 57 58 59 60

Newberg High School 61 62 63 64 65 66 67 68 69

103 104 105 106 107

Grout and seal kitchen and restroom floors Basketball court drainage (resurface) New Addressable Fire Alarm system Lockers replaced with half size lockers Additional gym or multipurpose room for PE Improved (enlarged) counseling space Increase size of conference room Add office space for speech therapist psychologist behavior amp autism specialists and testing Sound proofing at principals offices Motion detectors (lighting) Add preheat coil to AHU 1 Replace defective VAVcontrollers Replace boiler Add separate hot water source for kitchen Install ducted returns from classroom pods

Modify Server Room fire protection system Upgrade HVAC system for gym Re-design gas shut-off valves in science rooms Modify internal zone return ducting in buildings A B C D E Fand G Redesign old woodshop area for classrooms Move Book Room Replace original hot water heating system in Gym with two high efficiency heaters Provide office space for Blue School that is not separated from the school Add improved entry to NHS (monument lighting landscaping etc) Expand the Great Expectations area-possibly moving a wall into J107 Expand and complete the pantry and expansion of culinary arts area to include acafe Redesign remainder of welding area to support the long-term growth of PCCCommunity classes Redesign Wurrain Theater to include another music classroomrecording studio Convert the former woodshop into a technology center

NHS Athletics Stadium Complex Track

70 New sub-grade improvements and surface for Track 71 Timing Equipment 72 Two Long Jump Pits and add high jump mats by scoreboard

Football Field 73 Artificial Turf

Grandstand 75 Concessions 76 Locker Rooms and Restrooms 77 Storage 78 New Visitor Bleacher

Tennis Courts

p3

(J ltnltgt U I

79 Two additional courts plus electrical circuits 80 Additional Electrical Circuits

Baseball 81 Finish Lights 82 Batting Cage 83 Replace bleachers varsity and JV fields 84 Press Box ampConcessions 85 JV Scoreboard (move to different location or new one)

Softball 86 Netting to protect spectators 87 Batting Cage

Wrestling 88 Replace carpet in Caffall Center with Mondo 89 Industrial washerdryer 90 Lockers in weight room 91 Replace closed off restroom 92 Team Room

McGrath Gym 93 Replace heaters 94 Renovate locker storage and team rooms 95 Move east side curtain to west side 96 Add athletic training room large enough for two tubs and office

Alternative High School Construct a replacement facility for the current Alternative High School building

Physical Plant 97 Install fire sprinkler system 98 Roof exhaust (Grounds Dept) 99 New gutters on storage building

100 New lighting in storage building 101 Insulate warehouses 102 New insulated doors and openers north building 110 Develop warehouse space for freezer

3 Selection Schedule bull Issue Request for Proposal November 9 2010 bull Project OrientationSite Visits (if necessary) TBD bull Receive Response to Request for Proposal 200 pm November 18 2010 bull Conduct Interviews Contact References (if applicable) TBD

The School District reserves the right to terminate suspend or modify the proposed school project at any time prior to executing the OwnerArchitect Form of Agreement In the event of such termination suspension or modification the School District shall have no obligation or liability to any firms preparing or submitting proposals for this RFP

p4

4 Target Dates The following dates are provided for planning purposes only

November 2011-Execute AE Agreement December 2011January 2012- BeginComplete preliminary design and build cost analysis

5 Instructions For Preparing Proposal Proposals shall be submitted in ten (10) copies to

Nathan Roedel Director of Finance and Operations Newberg School District 29J 714 E 6th Street Newberg OR 97132

In order to be considered proposals must be received by the School District no later than 200 pm November 18 2010

Proposals shall contain the information listed below and shall be tabbed as follows

Section 1 Organization Staffing and Qualifications 1) Provide a team organization chart depicting team members Include names titles and specific

responsibilities of team members

a) Through narrative discussion show reason why this firm believes it is especially qualified to undertake this project Discuss any unique qualifications that this firm possesses which would be of a benefit to the School District in the execution of this project

Section 2 Understanding of the Construction Program The Architect shall in a clear concise manner state hisher understanding of the project and program and the role of the Architect in the Pre-Desjgn Phase

The Architect shall provide information regarding their knowledge of the school districts facilities

Section 3 Other Information 1) The Architect shall indicate whether as a single entity or as a member of ajoint venture the firm has been the

subject of any litigation through the discharge of its professional services If so provide a detailed description of the litjgants the subject matter and the disposition of the arbitration or lawsuit

2) The Architect shall provide three (3) or more references of projects within similar industry performed in the previous five (5) years to be contact by the School District

Section 4 Fee Proposal 1) The fee proposal shall include all compensation and other payments due the Architect (eg manpower

overhead profit direct costs etc) in the performance of the scope of this RFP

2) The fee proposal for the project shall include costs associated with the Pre-Design Phase

3) For the pre-design phase show a) The proposed staff man hours anticipated for each discipline and individual total man hours and

estimated total labor and indirect costs

Proposal Evaluation Proposals received will be evaluated on the following criteria

a) Completeness of the submission (PassFail) b) Outcome of Reference Calling (20)

p5

V)i7I I

c) Vendors described knowledge of schools and school district construction (20) d) Vendors described knowledge of Newberg Public Schools buildings and Infrastructure (60)

For a Vendor to receive the full percentage available for each criterion listed district administration (at least six (6) administrators) will rank responses in each area on a scale of 1 (least meets) to 10 (absolutely meets) in regards to the perceived validity of statements contained in the RFP as they relate to the above concepts

p6

~ 12

NEWBERG SCHOOL DISTRICT 29J AGENDA - November 82010

Item Items for Future Agendas Information XXXX

Presenter Board Chair

Topic Summary Attached is the calendar for future Board agenda items

December 13 20tO No Second Meetin

bull Superintendent Evaluation Timeline bull Preliminary 2011middot12 School Calendar bull Special Programs Update bull Budget Calendar and Process 2011middot12 bull Budget Status Report bull Monthly Financial Report - Consent Agenda bull Visioning bull OETC Copier Contract bull Audit Report for 2009-10 with Auditors

Executive Session

Janua 24 2011Janua 102011

bull Proclamation Board Appreciation Month bull New Course Proposals bull Policies

Executive Session

bull Appropriation Transfer Resolution

Executive Session

bull Board Appreciation bull Student Recognition bull Quarterly Financial Report bull Accept Audit for 2009-10 bull Essential Skills bull Division 22 Standards

Executive Session

February 28 2011

630 Executive Session - Exempt Records

bull Student Recognition bull Monthly Financial Report - Consent Agenda

bull Licensed Teacher Contract Renewal bull Temporary Teacher Contracts bull Administrator Contract Renewal bull Superintendent Evaluation bull Superintendent Contract Renewal bull Proclamation-Classified Employee Appreciation Week

(March 7-10) Executive Session

March 28 2011 March 142011

bull Monthly Financial Report Consent Agendabull

Executive Session Executive Session

April 112011

Executive Session

May 092011

bull Establish Meal Prices 2011-12

bull Establish District Fees 2011-12

bull Establish Board Calendar 2011-12 bull WESD Board ElectIon

April 25 2011

bull Prociamation-Teacher Appreciation Week bull Quarterly Financial Report bull Rights and Responsibilities Handbook

Executive Session

May 23 2011

bull Monthly Financial Report - Consent Agenda bull District Fees bull Final 2011-12 School Calendar

Appoint Student Representatives to the Board bull Appropriation Transfer - Resolution

Executive SessionExecutive Session

June 27 2011June 13 2011

bull Resolution 2011- Adopting the Budget Making Appropriations and Imposing and Categorizing Taxes

bull Establish Substitute Teacher Pay Rate 2011-12 bull

Executive Session

bull Monthly Financial Report shybull bull Appropriation Transfer

Executive Session

Consent Agenda

  • Agenda
  • Oath of Office
  • MVMS Student Presentation
  • Consent Agenda
  • Minutes
  • Donation
  • Small Schools Update
  • Community Growth and Enrollment
  • Resolution 2011-03 Appropriation Revision
  • Cancel November 22 2010 Board Meeting
  • RFP Architectural and Engineering Services
  • Future Agendas
Page 23: NEWBERG SCHOOL DISTRICT 29J BOARD OF DIRECTORS … · Topic Summary: Deona Twenge was appointed Board Representative to Zone 1 at the October 25, 2010 Special Board Meeting to fulfill

bull bull bull

Percent of Students Enrolled in College the First Year After High School Who Returned for a

100

90en -cshy 800 shyc ClJ 70I (U

0 11 60 c (II 50a J Vl 40 shy0

30c ClJ u shyltII 20

Q

10

0

Second Year (Freshman to Sophomore Retention)

89

~9 82 85bull 82

-

2004 2005 2006 2007 2008

Class

freshman to Sophomore Retention AVe == 83

--~ --shyJ

Most Common Institutions of Initial Enrollment for All Classes - by Number of Students

1 PORTLAND COMMUNITY COLLEGE 2 OREGON STATE UNIVERSITY 3 CHEMEKETA COMMUNITY COLLEGE 4 GEORGE FOX UNIVERSITY S UNIVERSITY OF OREGON) MAIN CAMPUS 6 WESTERN OREGON UNIV ERSITY 7 PORTLAND STATE UNIVERSITY 8 CLACKAMAS COMMUNITY COLLEGE 9 LINFIELD COLLEGE 10 UNIVERSITY OF PORTLAND 11 PACIFIC UNIVERSITY 12 CENTRAL OREGON COMMUNITY COLLEGE 13 LINN-BENTON COMMUNITY COLLEGE 14 OREGON INSTITUTE OF TECHNOLOGY 15 SEATTLE UNIVERSITY 16 SOUTHERN OREGON UNIVERSITY 17 MT HOOD COMMUNITY COLLEGE 18 LANE COMMUNITY COLLEGE 19 WlLLAMETTE UNIVERSITY 20 AZUSA PACIFIC UNIVERSITY 21 BRIGHAM YOUNC UNIVERSITY 22 SEATTLE PACIFIC UNIVERSITY 23 THE EVERGREEN STATE COLLECE 24 BRIGHAM YOUNG UNIVERSITY - IDAHO FALLWINTER 25 BRIGHAM YOUNG UNIVERSITY -IDAHO AIINTERSPRING

2 9gt ~

131 d4

Newberg High School Student Survey 2004-2010 July 2010

6 Students are given the grades ABCD and F to show how well theyre doing in school Suppose your school was graded in the same way All things considered what grade would you give your small school ABCD or F

A 158

B 321

C 155

D 40

F 34

cant sayno opinion 60

Total 768

7 The majority of my high school courses will have value to me after graduation from Newberg High School

Agree 403

Disagree 149

Not sure 215

Total 767

8 It is easy to be involved in student activities athletics or leadership at Newberg High School

Agree 491

Disagree 130

Not Sure 144

Total 765

9 Students in my small school have school spirit

Agree 334

Disagree 239

Not sure 191

Total 764

10 Teachers and staff in my small school have school spirit

Agree 465

Disagree 133

Not sure 166

Total 764

11 Compared to last year there is more school spirit

Agree 235

Disagree 191

Not sure 338

Total 764

2004-2010

2010

21

42

20

5

4

8

100

2010

53

19

28

100

2010

64

17

19

100

2010

44

31

25

100

2010

61

17

22

100

2010

31

25

44

100

2009

23

39

20

6

6

6

100

2009

53

22

25

100

2009

62

18

20

100

2009

35

41

24

100

2009

62

18

20

100

2009

29

27

43

100

2008 2006 2004

16 5 8

34 34 37

25 40 34

10 14 10

7 3 6

8 3 6

100

2008 2006 2004

48 55 59

25 16 16

27 29 25

100

2008 2006 2004

56 53 60

27 20 19

17 26 21

100

2008 2006 2004

29 29 32

48 53 37

23 19 31

100

2008 2006 2004

54 39 49

26 28 20

20 33 31

100

2008 2006 2004

20

39

41

100

Climate Survey Report Newberg High School NHS Page 1

1 Jy

121 enjoy coming to school

Agree

Disagree

Not sure

Most of the time

Some of the time

Rarelynever

no opinion

367

237

162

766

2010

48

31

21

100

2009

45

37

18

2008

39

38

24

2006

24

53

21

2

2004

34

46

19

1

13 The adults at this school listen to you

Agree

Disagree

Not sure

406

210

150

2010

53

27

20

2009

55

25

20

2008

42

36

22

2006 2004

Total 766 100 100 100

14 Changes at school are clearly communicated to me

Agree

Disagree

Not sure

Total

195

361

208

764

2010

26

47

27

100

2009

32

47

21

100

2008

17

64

18

100

2006 2004

15 I have an opportunity to be involved In the development of Small Schools Agree 243

Di~agree 293

Not sure 227

Total 763

2010

32

38

30

100

2009

40

36

24

100

2008

28

51

21

100

2006 2004

16 Overall student discipline and behavior is not a problem at Newberg High School

Agree 213

Disagree 351

Not sure 202

Total 766

2010

28

46

26

100

2009

30

39

31

100

2008

23

53

24

100

2006

26

50

24

2004

40

33

27

18 When students have an emergency at school someone is there to help 2010 2009 2008 2006 2004

Agree 546 72 70 62 48 54

Not sure 149 20 19 25 41 34

Total 755 100 100 100

2004-2010 Climate Survey Report Newberg High School NHS Page 2

19 Campus supervision is adequate before and after school during lunch and between classes

gree 440

Disagree 172

Not sure 140

Total 752

2010

59 23

19

100 ~

2009

58

24

18

100

2008

55

26

19

100

2006

49

28

23

2004

58

18

24

20 Compared to last year student behavior on the school bus is better this year Agree 164

Disagree 133

Not sure 451

Total 748

2010

22

18

60

100

2009

23

18

58

100

2008

15

21

65

100

2006 2004

21 My teachers are concerned about me

Agree

Disagree

Not sure

Total

353

203

197

753

2010

47

27

26

100

2009

54

21

25

100

2008

42

30

29

100

2006

45

17

37

2004

40

19

41

22 Strangers do not come and go on the NHS campus easily

Agree 359

Disagree 179

Not sure 214

Total 752

2010

48

24

28

100

2009

39

29

32

100

2008

38

29

33

100

2006

34

25

42

2004

36

24

40

23 School rules and student rights and responsibilities are clear and students know what they are Agree 412

Disagree 190

Not sure 145

Total 747

2010

55

25

19

100

2009

57

23

20

100

2008

48

34

18

100

2006

44

29

27

2004

54

16

30

24 People trust and respect each other in my small school

Agree Disagree Not sure

Total

291 269 189

749

2010

39 36 25

100

2009

37 40 22

100

2008

29 49 22

100

2006

11 61 28

2004

19 49 33

25 Students in different ethnic groups in my small school are respected

Agree 385

Disagree 167

Not sure 202

Total 754

2010

51

22

27

100

2009

47

25

28 100

2008

39

34

27

100

2006

18

57

25

2004

22

44

34

2004-2010 Climate Survey Report Newberg High School NHS Page 3

lkaLj 26 Teachers in my small school take action when they see rules being broken

2010 2009 2008 2006 2004

Agree Disagree

442 164

59 22010

61 middot21

56 24middot

48 2100

47 28

Not sure 146 19 18 20 31 25

Total 752 100 100 100

27 Coaches at Newberg High School take action when they see rules being broken

2010 2009 2008 2006 2004

Agree 396 53 56 52 44 44

Disa~~e 101 13 13 15 12 13

Not sure 254 34 31 33 44 44 Total 751 100 100 100

pound0 ItcUCI3 I Illy ~lildl1 toIUUI tUW YlIIICII

students in their class are under the influence of 2010 2009 2008 2006 2004 __ ___ 1__ _1

Agree 204 27 26 17 16 20

Disagree 314 42 39 48 47 40

Not sure 235 31 35 35 38 40

Total 753 100 100 100

L~ yUcn llt) elL cwnn~ nlWIl vvllUVI IJlUVV WIICII

students are under the Influence of drugs or 2010 2009 2008 2006 2004 __ _1

Agree 258 34 35 29 28 29

Disagree 174 23 24 28 20 20

Not sure 322 43 42 43 52 51

Total 754 100 100 100

30 When students are disciplined for breaking rules they are treated equally regardless of

2010 2009 2008 2006 2004

Agree 418 56 54 46 45 47

Disagree 164 22 23 31 25 19

Not sure 167 22 23 22 30 35

Total 749 100 100 100

v I llV1 ILUU1ILgt tJClItIIt-ClLIII1j III Cl LIYun~ VI

athletics are disciplined for breaking rules they 2010 2009 2008 2006 2004 ___ amp___ _ _ bullbull _ 1bullbull

Agree 375 50 49 44 35 37

Disagree 155 21 22 28 20 27

Not sure 217 29 29 28 42 38

Total 747 100 100 100

32 When athletes are disciplined for breaking the rules they are held accountable

2010 2009 2008 2006 2004

Agree 377 50 54 52 49 42

Disagree 134 18 15 18 11 18

Not sure 242 32 30 30 39 40

Total 753 100 100 100

2004-2010 Climate Survey Report Newberg High School NHS Page 4

33 I feel safe at Newberg High School 2010 2009 2008 2006 2004

Agree 499 66 62 55 55 58 Disagree 118 16 18 22 18 14degic Not sure 134 18 21 23 28 28 Total 751 100 100 100

In your opinion are the following issues a problem on the Newberg High School campus

34 Vandalism including graffiti 2010 2009 2008 2006 2004

No problem 197 27 27 21 16 32

Small problem 449 61 62 66 71 61

Serious roblem 90 12 11 13 13 7

Total 736 100 100 100

35 Gangs 2010 2009 2008 2006 2004

No problem 362 49 40 25 28 56

Small problem 326 44 46 56 58 36

Serious problem 48 7 13 19 14 9

Total 736 100 100 100

36 Alcohol use 2010 2009 2008 2006 2004

No problem 225 31 27 25 20 23

Small problem 347 47 46 40 44 48

Serious problem 163 22 26 35 36 29

Total 735 100 100 100

37 If alcohol use is a problem at school where does it happen

2010 2009 2008 2006 2004

hallways 112 20 25 26 17 17

commonscafeteria 130 23 25 28 18 17

parking Iot 297 52 54 58 57 47

classroom 73 13 18 20 12 14

locker areas in hallways 98 17 22 23

PE locker area 88 15 21 23

athletic fields 150 26

gyms 70 12

restrooms 270 48 46 54 51 36

bus stop 136 24 32 31 23 18

on the bus 132 23 29 30 23 21

walkipllI to or from school 290 51 52 53 48 41

athletic sports practices 13 17 9 11

sports events 30 38 43 39

school-sponsored activities or trips 24 26

Other Please Specify 202 36 30 41 43 42

2004-2010 Climate Survey Report Newberg High School NHS Page 5

I if ~y

38 If alcohol use at school is a problem when does it happen

2010 2009 2008 2006 2004

before school 349 60

during advisory 125 22

between classes 165 28

during lunch 250 43

after school 404 70

at sporting events 175 30

at school-sponsored activities or trips 127 22

Other please specify 113 19

39 Tobacco use 2010 2009 2008 2006 2004

No problem 256 35 28 30 19 26

Small problem 325 45 52 46 49 48

Serious problem 145 20 19 25 32 26

Total 726 100 100 100

40 If tobacco use is a problem at school where does it happen

2010 2009 2008 2006 2004

hallways 57 11 21 19 12 9

commonscafeteria 51 10 15 18 7 8

parking lot 272 54 58 56 60 50

classroom 46 9 14 15 8 6

locker areas in hallwyas 54 11 14 17

PE locker area 57 11 16 21

athletic fields 145 29

gyms 54 11

bus stop 189 37 37 38 41 27

on the bus 164 32 20 21 11 12

walking to or from school 70 14 55 55 64 60

athletic sports practices 279 55 10 19 12 8

sports events 23 34 34 28

school-sponsored activities or trips 16 24

Other Please Specify 138 27 30 34 37 31

41 If tobacco use is a problem at school when does it happen 2010 2009 2008 2006 2004

before school 321 62

during advisory 147 29

between classes 164 32

during lunch 259 50

after school 360 70

at sportinj events 142 28

at school~sponsored activities or trips 104 20

Other please specify 102 20

42 Drug use 2010 2009 2008 2006 2004

No problem 154 21 23 18 10 19

Small problem 304 42 44 38 33 39

Serious problem 260 36 33 43 57 42

Total 718 100 100 100

2004-2010 Climate Survey Report Newberg High School NHS Page 6

~ t~l

43 If drug use is a problem at school where does it happen

2010 2009 2008 2006 2004

hallways 109 19 26 32 24 16

commonscafeteria 96 17 25 27 18 16

parking Iot 293 52 55 55 61 49

classroom 83 15 18 22 13 11

Iocker areas in hallway 94 17 26 27

PE lockers 98 18 18 26

athletic fields 181 32

gyms 85 15

restrooms 288 52 47 56 64 47

bus stop 173 31 32 39 41 30

on the bus 130 23 25 28 29 26

walking to or from school 299 53 52 55 61 56

athletic sports practices 16 22 13 14

sports events 28 36 44 38

school-sponsored activities or trips 24 28

Other Please Specify 150 27 26 34 34 34

44 If drug use is a problem at school when does it happen

2010 2009 2008 2006 2004

before school 397 70 middotmiddotVmiddot

during advisory 196 35

between classes 214 38

during lunch 292 52

after school 370 65

at sporting events 158 28

at school-sponsored activities or trips 117 21

Otherplease specify 97 17

45 Drug selling 2010 2009 2008 2006 2004

No problem 313 44 39 34 20 35

Small problem 290 41 39 42 42 42

Serious problem 108 15 22 25 38 23

Total 711 100 100 100

46 If drug selling is a problem at school where does it happen 2010 2009 2008 2006 2004

hallways 166 39 46 49 50 40

commonscafeteria 125 29 37 42 43 33

parking Iot 231 54 53 61 64 54

classroom 92 22 25 30 27 25

locker areas in hallways 124 29 33 40

PE lockers 110 26 27 35

athletic fields 122 29

gyms 105 25

restrooms 193 45 48 52 57 43

bus stoP 148 35 37 42 42 34

on the bus 139 33 36 42 40 35

walking to or from school 201 47 46 54 57 47

athletic sports practices 17 24 18 18

sports events 26 37 40 36

school-sponsored activities or trips 20 27

Other Please Specify 128 30 23 26 26 29

2004-2010 Climate Survey Report Newberg High School NHS Page 7

47 If drug selling is a problem at school when does it happen

before school

during advisory

between classes

during lunch

after school

at sporting events

263

138

180

197

280

132

2010

61

32

42

46

65

31

2009 2008 2006 2004

at school-sponsored activities or trips 116 27

Other please specify 117 27

48 Sexual harassment

No problem

Small problem

Serious problem

Total

317

323

88

728

2010

44

44

12

100

2009

40

45

15

100

2008

36

52

12

100

2006

34

52

13

2004

41

42

14

49 Racial harassment

No problem

Small problem

Serious problem

Total

252

367

112

731

2010

34

50

15

100

2009

32

52

16

100

2008

24

52

25

100

2006

22

56

22

2004

33

47

20

50 Bullying

No problem

Small problem

Serious problem

Total

201

390

138

729

2010

28

53

19

100

2009

26

56

18

100

2008

21

59

20

100

2006

15

61

24

2004

24

57

19

51 Fighting

No probl~m

Small problem

Serious problem

Total

15

71

15

101

2010

15

70

15

100

2009

27

60

13

100

2008

19 ~

62

19

100

2006

12

61

27

2004

24

62

15

To the best of your knowledge have you used any of these substances in the last 30 days

alcohol

Yes

No

2010 2009 2008

19

81

2006

25

75

2004

20

80

Total 100

tobacco

Yes

No

Total

2010 2009 2008

12

88

100

2006

13

87

2004

14

86

2004-2010 Climate Survey Report Newberg High School NHS Page 8

marijuana 2010 2009 2008 2006 2004 Yes 10 14 14 No 90 86 86 Total 100

illicit drugs 2010 2009 2008 2006 2004 Yes 8 8 3 No 92 92 97 Total 100

Which of these things happened to you DURING THE SCHOOL DAY OR AT A SCHOOL ACTIVITY since the beginning of the school year

52 I had something stolen at school 2010 2009 2008 2006 2004

Yes 291 40 42 39 35 18

No 439 60 58 61 65 82

Total 730 100 100 100

53 I saw a student with a weapon at school 2010 2009 2008 2006 2004

Yes 231 32 34 33 26 15

No 502 68 66 67 74 85 Total 733 100 100 100

54 I was picked on at school because of my ethnicity 2010 2009 2008 2006 2004

Yes 111 15 19 16 12 8 No 621 85 81 84 88 92

Total 732 100 100 100

55 I saw students steal from the library a classroom or the cafeteria 2010 2009 2008 2006 2004

Yes 248 34 41 36 38 18

No 481 66 59 64 62 82

Total 729 100 100 100

56 I saw students destroy or mark-up school equipment or buildings 2010 2009 2008 2006 2004

Yes 294 40 44 48 45 21

No 433 60 56 52 55 79

Total 727 100 100 100

57 I saw students with tobacco on campus during the school day 2010 2009 2008 2006 2004

Yes 279 39 40 38 49 35

No 444 61 60 62 51 65

Total 723 100 100 100

58 I saw students using alcohol on campus during the school day 2010 2009 2008 2006 2004

Yes 206 28 34 28

No 519 72 69 72

Total 725 100 100 100

2004-2010 Climate Survey Report Newberg High School NHS Page 9

59 I saw students using drugs on campus during the school day 2010 2009 2008 2006 2004

Yes 215 30 32 30 No 513 70 68 70

Total 728 100 100 100

60 I saw students using drugs or alcohol at school-related activities after school

2010 2009 2008 2006 2004

Yes 226 31 35 30 34 18

No 500 69 65 70 65 82

Total 726 100 100 100

61 I saw students using drugs or alcohol at school-related athletic events after school

2010 2009 2008 2006 2004

Yes 198 28 31 27 37 27

No 520 72 69 73 63 73

Total 718 100 100 100

62 In your opinion what is the single most serious problem at Newberg High School

2010 2009 2008 2006 2004

theft 81 11 12 11 10 5

intimidation 40 6 8 5 4 6

sexual harassment 30 4 6 3 1 4

vandalism 61 9 2 4 4 3

defiance of authority 104 15 14 17 11 17

drug use 181 26 23 21 34 30

use of illegal performance enhancing drugs 12 2 2 1 2 1

gangs 12 2 4 4 3 1

tobacco use 28 4 4 2 2 2

racial harassment 28 4 6 6 4 4

drug sales 13 2 3 4 7 4

alcohol use 33 5 3 6 4 6

Other Please Specify 82 12 12 17 14 16

Total 705 100 100 100

63 If you believe drug use is a problem at NHS in your opinion what is the most widely-used drug at Newberg High School

2010 2009 2008 2006 2004

alcohol 191 32 33 36

marijuana 447 74 67 60

tobacco 151 25 31 23

inhalents 51 8 6 7

prescription drugs (oxycotin vicodin etc) 91 15 17 27

cocaine 62 10 9 7

amphetamines (including meth) 41 7 7 8

Other Please Specify 63 10 8 12

2004-2010 Climate Survey Report Newberg High School NHS Page 10

AVision for NHS 2003 Gates Grant Application

Our school vision of student learning is directly linked to core principles about teaching and learning

1 First we believe all students can learn regardless of their circumstances

2 Teachers and students alike have a desire to learn and both must be supported and encouraged to make connections in school

3 We believe in the concept of catalyst teaching and learning Teachers become catalysts for student learning by actively engaging students in the process of discovery showing students new ways of thinking and sparking new connections with both the material and targeted skills

4 We believe that students need to master essential skills as they expand their knowledge and experience

5 We believe that students learn better when their learning is personalized Students who make connections with significant adults in their lives are more successful as learners

6 We believe that students should have the opportunity to apply their knowledge in a meaningful way outside of the structures of traditional disciplines or content areas

7 We believe that all students can meet high performance standards if they are supported encouraged and have choice in their learning

8 We believe that every student has unique fits talents and interests and it is our job to cultivate them

9 We believe that excellence is achievable in acommunity of learners

Small School Goals and Outcomes 2003middot2010

GOALS School must emphasize two goals personalization-students must be known well and high expectations-- students must know that their teachers will hold them to high standards These goals must create equity by applying them to all students

Goal 1 Substantially increase students readiness for postsecondary education Goal 2 Improve teacher practice in every single class throughout the school Goal 3 Create five autonomous small schools with distinct identities

OUTCOMES o Teaching is rigorous and intellectually vibrant Student achievement is the top priority

o Essential skills are clearly identified supported and consistently taught

o Teachers have high expectations of all students and the skills necessary to support these high expectations

o Advisories and classes support student and adult connections

o Diversity is valued and encouraged Students parents and our community share their experiences in asafe environment

o Student learning and needs drive all instructional and organizational decisions

NEWBERG SCHOOL DISTRICT 29J AGENDA shy November 8 2010

Item Community Growth and Enrollment Information XXXX

Originator Claudia Stewart Coordinator of Communications and Community Relations

Presenter Claudia Stewart

Topic Summary Claudia will update the Board about community growth and enrollment

Information

NEWBERG SCHOOL DISTRICT 29J AGENDA shy November 8 2010

Item

Originator

Presenter

Resolution 2011-03 Appropriation Revision

Nathan Roedel Director of Finance and Operations

Nathan Roedel Director of Finance and Operations

Action XXXX

Topic Summary Appropriation Revision for Fiscal Year 2008-09

Background Information

The Board of Directors adopted the budget for Fiscal Year 2010-11 at the June 28 2010 School Board Meeting

An appropriation revision increasing the Fiduciary Early Retirement Fund in the amount of $10000 is necessary

Original Budget Appropriation $179165

Revised Budget Appropriation $189165

Superintendents Recommendation Move that the Newberg School District Board of Directors approve Resolution 2011 03 to revise appropriations in the Early Retirement Fund for 2010-11 fiscal year by title only

Newberg School District Resolution 2011middot03

Making Appropriations

BE IT RESOLVED that the appropriation amounts for the fiscal year beginning July 1 2010 and for the purposes shown below are hereby revised

Fiduciary Fund

Early Retirement +10000

The above resolution statement was approved and declared adopted on this 8th day of November 2010

Dr Paula A Radich Clerk Melinda Van Bossuyt Chair

NEWBERG SCHOOL DISTRICT 29J AGENDA shy November 8 2010

Item

Originator

Presenter

Cancel November 22 2010 Board Meeting

Toni Wyss Board Secretary

Dr Paula A Radich Superintendent

Action XXXX

Topic Summary Cancel the November 222010 Board Meeting

Superintendents Recommendation Move that the Newberg School District Board of Directors cancel the November 222010 Board Meeting

NEWBERG SCHOOL DISTRICT 29J AGENDA shy November 082010

Item

Originator

Presenter

Request for Proposals for Architectural and Engineering Services

Nathan Roedel Director of Finance and Operations

Nathan Rodel Director of Finance and Operations

Action XXXX

Topic Summary Following the recommendations of the Districts Facilities Task Force the Board will seek proposals regarding acost analysis of those recommendations

Background Information In the fall of 2010 a citizen Facilities Task Force examined current and projected enrollment and facility capacity and made recommendations for future needs The task force reported that the Newberg Public Schools required additional space for future growth The report also stated that schools were in need of repair including roofs heating and ventilating systems The goals are as follows

o Accommodate enrollment growth-now and in the future o Maintain the communitys investment in schools through major maintenance o Increase safety and security at school sites o Purchase property for future schools at todays market rates

Since the completion of projects for the 2002 bond measure the district has maintained its facilities with a minimal expenditure of funds The 1993 bond issue retires in 2011 thereby providing the district a window to determine whether to consider afuture bond measure

For the Board of Directors to adequately plan for future facility needs an updated analysis of enrollment trends educational athletic and activity programs needs and recommendations concerning facility and maintenance costs is required

Superintendents Recommendation Move that the Newberg School District Board of Directors approve the Request for Proposals for Architectural and Engineering Services as presented

Newberg School District 29J Request For Proposals

Architectural and Engineering Services

1 Introduction Newberg School District (hereafter referred to as the District) seeks architectural and engineering proposals regarding the design and construction addition and renovation of the Districts 12 physical facilities The District intends to execute a written agreement with an architectural firm to provide preliminary architectural and engineering cost estimates for a potential construction bond

The Districfs selection process shall consist of the Districts review and analysis of the proposers response to this request for proposal

2 Scope of Services Provide preliminary architectural and engineering estimates for the following projects as recommended by the Districts Facilities Task Force

New Middle Alternative Welcome Center School 1 Build new school that incorporates Transitions and CYFS programs

Include new kitchen and one or more cafeterias Remove modulars at MV ampCV DistrictmiddotWide

2 Resurface parking areas as needed (Pave service road behind NHS) 3 Repair sidewalks as needed 4 Upgrade Phone System 5 Lock Down System (school accessibility) 6 Replace carpets with hard flooring (CVMS DD AC NHS Caftall Center) 7 Security System ampCamera Evaluation (JA MVMS NHS) 8 Replace GCMs with UNCs 9 Replace Gym Lighting - T-5s - (Senate Bill 1149)

111 Install a refrigeration monitoring system

Administrative Servicesmiddot District Office 10 Modify Server Room - fire protection system 11 Additional Parking

Replace Existing Furnaces as Required 108 Build a new server room

pl

Antonia Crater Elementary School

12 New intercom system 13 Add storage - outside behind Gym

Dundee Elementary School 14 Combine two services and replace old panel equipment and wiring 15 New roof on 5th street classrooms 16 Modify and relocate health room 17 Replace gym air handler 18 Replace single pane windows where they occur

Edwards Elementary School 19 New intercom 20 Add parking lot lighting by crosswalk 21 Add speed bumps to parking in front 22 Improve conference room ventilation 23 New Roof 24 Modify built in gutter system 25 Replace Generator 26 Provide additional computer lab (expand into library space) 27 Replace Existing Fiber Ductwork as required

Ewing Young Elementary School 29 Old wiring (asbestos) and distribution panels

Joan Austin Elementary School 30 Fix Cafeteria floor covering and patch new floor 31 Replace fixed window between office and health room with slider

Mabel Rush Elementary School 32 Replace old AO Smith Boiler with new Aerco boiler and integrate into BMS control panel 33 Acoustic tiles in halls (Dual purpose with tack boards) 34 Tack boards in halls (Dual purpose with acoustic tiles in halls) 35 Add electrical outlets 36 Add back-up Generator

108 Design a new serving line for the cafeteria 109 Develop a larger Storage area for the cafeteria

Mountain View Middle School 37 Redesign bus drop off 38 Redesign student drop off and pick up 39 Redesign parking for staff 41 Adjustable shelving and ladder access for PE storage 42 Replace all windows with broken seals

p2

43 44 45 46 47 48 49 50 54 55 56 57 58 59 60

Newberg High School 61 62 63 64 65 66 67 68 69

103 104 105 106 107

Grout and seal kitchen and restroom floors Basketball court drainage (resurface) New Addressable Fire Alarm system Lockers replaced with half size lockers Additional gym or multipurpose room for PE Improved (enlarged) counseling space Increase size of conference room Add office space for speech therapist psychologist behavior amp autism specialists and testing Sound proofing at principals offices Motion detectors (lighting) Add preheat coil to AHU 1 Replace defective VAVcontrollers Replace boiler Add separate hot water source for kitchen Install ducted returns from classroom pods

Modify Server Room fire protection system Upgrade HVAC system for gym Re-design gas shut-off valves in science rooms Modify internal zone return ducting in buildings A B C D E Fand G Redesign old woodshop area for classrooms Move Book Room Replace original hot water heating system in Gym with two high efficiency heaters Provide office space for Blue School that is not separated from the school Add improved entry to NHS (monument lighting landscaping etc) Expand the Great Expectations area-possibly moving a wall into J107 Expand and complete the pantry and expansion of culinary arts area to include acafe Redesign remainder of welding area to support the long-term growth of PCCCommunity classes Redesign Wurrain Theater to include another music classroomrecording studio Convert the former woodshop into a technology center

NHS Athletics Stadium Complex Track

70 New sub-grade improvements and surface for Track 71 Timing Equipment 72 Two Long Jump Pits and add high jump mats by scoreboard

Football Field 73 Artificial Turf

Grandstand 75 Concessions 76 Locker Rooms and Restrooms 77 Storage 78 New Visitor Bleacher

Tennis Courts

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79 Two additional courts plus electrical circuits 80 Additional Electrical Circuits

Baseball 81 Finish Lights 82 Batting Cage 83 Replace bleachers varsity and JV fields 84 Press Box ampConcessions 85 JV Scoreboard (move to different location or new one)

Softball 86 Netting to protect spectators 87 Batting Cage

Wrestling 88 Replace carpet in Caffall Center with Mondo 89 Industrial washerdryer 90 Lockers in weight room 91 Replace closed off restroom 92 Team Room

McGrath Gym 93 Replace heaters 94 Renovate locker storage and team rooms 95 Move east side curtain to west side 96 Add athletic training room large enough for two tubs and office

Alternative High School Construct a replacement facility for the current Alternative High School building

Physical Plant 97 Install fire sprinkler system 98 Roof exhaust (Grounds Dept) 99 New gutters on storage building

100 New lighting in storage building 101 Insulate warehouses 102 New insulated doors and openers north building 110 Develop warehouse space for freezer

3 Selection Schedule bull Issue Request for Proposal November 9 2010 bull Project OrientationSite Visits (if necessary) TBD bull Receive Response to Request for Proposal 200 pm November 18 2010 bull Conduct Interviews Contact References (if applicable) TBD

The School District reserves the right to terminate suspend or modify the proposed school project at any time prior to executing the OwnerArchitect Form of Agreement In the event of such termination suspension or modification the School District shall have no obligation or liability to any firms preparing or submitting proposals for this RFP

p4

4 Target Dates The following dates are provided for planning purposes only

November 2011-Execute AE Agreement December 2011January 2012- BeginComplete preliminary design and build cost analysis

5 Instructions For Preparing Proposal Proposals shall be submitted in ten (10) copies to

Nathan Roedel Director of Finance and Operations Newberg School District 29J 714 E 6th Street Newberg OR 97132

In order to be considered proposals must be received by the School District no later than 200 pm November 18 2010

Proposals shall contain the information listed below and shall be tabbed as follows

Section 1 Organization Staffing and Qualifications 1) Provide a team organization chart depicting team members Include names titles and specific

responsibilities of team members

a) Through narrative discussion show reason why this firm believes it is especially qualified to undertake this project Discuss any unique qualifications that this firm possesses which would be of a benefit to the School District in the execution of this project

Section 2 Understanding of the Construction Program The Architect shall in a clear concise manner state hisher understanding of the project and program and the role of the Architect in the Pre-Desjgn Phase

The Architect shall provide information regarding their knowledge of the school districts facilities

Section 3 Other Information 1) The Architect shall indicate whether as a single entity or as a member of ajoint venture the firm has been the

subject of any litigation through the discharge of its professional services If so provide a detailed description of the litjgants the subject matter and the disposition of the arbitration or lawsuit

2) The Architect shall provide three (3) or more references of projects within similar industry performed in the previous five (5) years to be contact by the School District

Section 4 Fee Proposal 1) The fee proposal shall include all compensation and other payments due the Architect (eg manpower

overhead profit direct costs etc) in the performance of the scope of this RFP

2) The fee proposal for the project shall include costs associated with the Pre-Design Phase

3) For the pre-design phase show a) The proposed staff man hours anticipated for each discipline and individual total man hours and

estimated total labor and indirect costs

Proposal Evaluation Proposals received will be evaluated on the following criteria

a) Completeness of the submission (PassFail) b) Outcome of Reference Calling (20)

p5

V)i7I I

c) Vendors described knowledge of schools and school district construction (20) d) Vendors described knowledge of Newberg Public Schools buildings and Infrastructure (60)

For a Vendor to receive the full percentage available for each criterion listed district administration (at least six (6) administrators) will rank responses in each area on a scale of 1 (least meets) to 10 (absolutely meets) in regards to the perceived validity of statements contained in the RFP as they relate to the above concepts

p6

~ 12

NEWBERG SCHOOL DISTRICT 29J AGENDA - November 82010

Item Items for Future Agendas Information XXXX

Presenter Board Chair

Topic Summary Attached is the calendar for future Board agenda items

December 13 20tO No Second Meetin

bull Superintendent Evaluation Timeline bull Preliminary 2011middot12 School Calendar bull Special Programs Update bull Budget Calendar and Process 2011middot12 bull Budget Status Report bull Monthly Financial Report - Consent Agenda bull Visioning bull OETC Copier Contract bull Audit Report for 2009-10 with Auditors

Executive Session

Janua 24 2011Janua 102011

bull Proclamation Board Appreciation Month bull New Course Proposals bull Policies

Executive Session

bull Appropriation Transfer Resolution

Executive Session

bull Board Appreciation bull Student Recognition bull Quarterly Financial Report bull Accept Audit for 2009-10 bull Essential Skills bull Division 22 Standards

Executive Session

February 28 2011

630 Executive Session - Exempt Records

bull Student Recognition bull Monthly Financial Report - Consent Agenda

bull Licensed Teacher Contract Renewal bull Temporary Teacher Contracts bull Administrator Contract Renewal bull Superintendent Evaluation bull Superintendent Contract Renewal bull Proclamation-Classified Employee Appreciation Week

(March 7-10) Executive Session

March 28 2011 March 142011

bull Monthly Financial Report Consent Agendabull

Executive Session Executive Session

April 112011

Executive Session

May 092011

bull Establish Meal Prices 2011-12

bull Establish District Fees 2011-12

bull Establish Board Calendar 2011-12 bull WESD Board ElectIon

April 25 2011

bull Prociamation-Teacher Appreciation Week bull Quarterly Financial Report bull Rights and Responsibilities Handbook

Executive Session

May 23 2011

bull Monthly Financial Report - Consent Agenda bull District Fees bull Final 2011-12 School Calendar

Appoint Student Representatives to the Board bull Appropriation Transfer - Resolution

Executive SessionExecutive Session

June 27 2011June 13 2011

bull Resolution 2011- Adopting the Budget Making Appropriations and Imposing and Categorizing Taxes

bull Establish Substitute Teacher Pay Rate 2011-12 bull

Executive Session

bull Monthly Financial Report shybull bull Appropriation Transfer

Executive Session

Consent Agenda

  • Agenda
  • Oath of Office
  • MVMS Student Presentation
  • Consent Agenda
  • Minutes
  • Donation
  • Small Schools Update
  • Community Growth and Enrollment
  • Resolution 2011-03 Appropriation Revision
  • Cancel November 22 2010 Board Meeting
  • RFP Architectural and Engineering Services
  • Future Agendas
Page 24: NEWBERG SCHOOL DISTRICT 29J BOARD OF DIRECTORS … · Topic Summary: Deona Twenge was appointed Board Representative to Zone 1 at the October 25, 2010 Special Board Meeting to fulfill

Most Common Institutions of Initial Enrollment for All Classes - by Number of Students

1 PORTLAND COMMUNITY COLLEGE 2 OREGON STATE UNIVERSITY 3 CHEMEKETA COMMUNITY COLLEGE 4 GEORGE FOX UNIVERSITY S UNIVERSITY OF OREGON) MAIN CAMPUS 6 WESTERN OREGON UNIV ERSITY 7 PORTLAND STATE UNIVERSITY 8 CLACKAMAS COMMUNITY COLLEGE 9 LINFIELD COLLEGE 10 UNIVERSITY OF PORTLAND 11 PACIFIC UNIVERSITY 12 CENTRAL OREGON COMMUNITY COLLEGE 13 LINN-BENTON COMMUNITY COLLEGE 14 OREGON INSTITUTE OF TECHNOLOGY 15 SEATTLE UNIVERSITY 16 SOUTHERN OREGON UNIVERSITY 17 MT HOOD COMMUNITY COLLEGE 18 LANE COMMUNITY COLLEGE 19 WlLLAMETTE UNIVERSITY 20 AZUSA PACIFIC UNIVERSITY 21 BRIGHAM YOUNC UNIVERSITY 22 SEATTLE PACIFIC UNIVERSITY 23 THE EVERGREEN STATE COLLECE 24 BRIGHAM YOUNG UNIVERSITY - IDAHO FALLWINTER 25 BRIGHAM YOUNG UNIVERSITY -IDAHO AIINTERSPRING

2 9gt ~

131 d4

Newberg High School Student Survey 2004-2010 July 2010

6 Students are given the grades ABCD and F to show how well theyre doing in school Suppose your school was graded in the same way All things considered what grade would you give your small school ABCD or F

A 158

B 321

C 155

D 40

F 34

cant sayno opinion 60

Total 768

7 The majority of my high school courses will have value to me after graduation from Newberg High School

Agree 403

Disagree 149

Not sure 215

Total 767

8 It is easy to be involved in student activities athletics or leadership at Newberg High School

Agree 491

Disagree 130

Not Sure 144

Total 765

9 Students in my small school have school spirit

Agree 334

Disagree 239

Not sure 191

Total 764

10 Teachers and staff in my small school have school spirit

Agree 465

Disagree 133

Not sure 166

Total 764

11 Compared to last year there is more school spirit

Agree 235

Disagree 191

Not sure 338

Total 764

2004-2010

2010

21

42

20

5

4

8

100

2010

53

19

28

100

2010

64

17

19

100

2010

44

31

25

100

2010

61

17

22

100

2010

31

25

44

100

2009

23

39

20

6

6

6

100

2009

53

22

25

100

2009

62

18

20

100

2009

35

41

24

100

2009

62

18

20

100

2009

29

27

43

100

2008 2006 2004

16 5 8

34 34 37

25 40 34

10 14 10

7 3 6

8 3 6

100

2008 2006 2004

48 55 59

25 16 16

27 29 25

100

2008 2006 2004

56 53 60

27 20 19

17 26 21

100

2008 2006 2004

29 29 32

48 53 37

23 19 31

100

2008 2006 2004

54 39 49

26 28 20

20 33 31

100

2008 2006 2004

20

39

41

100

Climate Survey Report Newberg High School NHS Page 1

1 Jy

121 enjoy coming to school

Agree

Disagree

Not sure

Most of the time

Some of the time

Rarelynever

no opinion

367

237

162

766

2010

48

31

21

100

2009

45

37

18

2008

39

38

24

2006

24

53

21

2

2004

34

46

19

1

13 The adults at this school listen to you

Agree

Disagree

Not sure

406

210

150

2010

53

27

20

2009

55

25

20

2008

42

36

22

2006 2004

Total 766 100 100 100

14 Changes at school are clearly communicated to me

Agree

Disagree

Not sure

Total

195

361

208

764

2010

26

47

27

100

2009

32

47

21

100

2008

17

64

18

100

2006 2004

15 I have an opportunity to be involved In the development of Small Schools Agree 243

Di~agree 293

Not sure 227

Total 763

2010

32

38

30

100

2009

40

36

24

100

2008

28

51

21

100

2006 2004

16 Overall student discipline and behavior is not a problem at Newberg High School

Agree 213

Disagree 351

Not sure 202

Total 766

2010

28

46

26

100

2009

30

39

31

100

2008

23

53

24

100

2006

26

50

24

2004

40

33

27

18 When students have an emergency at school someone is there to help 2010 2009 2008 2006 2004

Agree 546 72 70 62 48 54

Not sure 149 20 19 25 41 34

Total 755 100 100 100

2004-2010 Climate Survey Report Newberg High School NHS Page 2

19 Campus supervision is adequate before and after school during lunch and between classes

gree 440

Disagree 172

Not sure 140

Total 752

2010

59 23

19

100 ~

2009

58

24

18

100

2008

55

26

19

100

2006

49

28

23

2004

58

18

24

20 Compared to last year student behavior on the school bus is better this year Agree 164

Disagree 133

Not sure 451

Total 748

2010

22

18

60

100

2009

23

18

58

100

2008

15

21

65

100

2006 2004

21 My teachers are concerned about me

Agree

Disagree

Not sure

Total

353

203

197

753

2010

47

27

26

100

2009

54

21

25

100

2008

42

30

29

100

2006

45

17

37

2004

40

19

41

22 Strangers do not come and go on the NHS campus easily

Agree 359

Disagree 179

Not sure 214

Total 752

2010

48

24

28

100

2009

39

29

32

100

2008

38

29

33

100

2006

34

25

42

2004

36

24

40

23 School rules and student rights and responsibilities are clear and students know what they are Agree 412

Disagree 190

Not sure 145

Total 747

2010

55

25

19

100

2009

57

23

20

100

2008

48

34

18

100

2006

44

29

27

2004

54

16

30

24 People trust and respect each other in my small school

Agree Disagree Not sure

Total

291 269 189

749

2010

39 36 25

100

2009

37 40 22

100

2008

29 49 22

100

2006

11 61 28

2004

19 49 33

25 Students in different ethnic groups in my small school are respected

Agree 385

Disagree 167

Not sure 202

Total 754

2010

51

22

27

100

2009

47

25

28 100

2008

39

34

27

100

2006

18

57

25

2004

22

44

34

2004-2010 Climate Survey Report Newberg High School NHS Page 3

lkaLj 26 Teachers in my small school take action when they see rules being broken

2010 2009 2008 2006 2004

Agree Disagree

442 164

59 22010

61 middot21

56 24middot

48 2100

47 28

Not sure 146 19 18 20 31 25

Total 752 100 100 100

27 Coaches at Newberg High School take action when they see rules being broken

2010 2009 2008 2006 2004

Agree 396 53 56 52 44 44

Disa~~e 101 13 13 15 12 13

Not sure 254 34 31 33 44 44 Total 751 100 100 100

pound0 ItcUCI3 I Illy ~lildl1 toIUUI tUW YlIIICII

students in their class are under the influence of 2010 2009 2008 2006 2004 __ ___ 1__ _1

Agree 204 27 26 17 16 20

Disagree 314 42 39 48 47 40

Not sure 235 31 35 35 38 40

Total 753 100 100 100

L~ yUcn llt) elL cwnn~ nlWIl vvllUVI IJlUVV WIICII

students are under the Influence of drugs or 2010 2009 2008 2006 2004 __ _1

Agree 258 34 35 29 28 29

Disagree 174 23 24 28 20 20

Not sure 322 43 42 43 52 51

Total 754 100 100 100

30 When students are disciplined for breaking rules they are treated equally regardless of

2010 2009 2008 2006 2004

Agree 418 56 54 46 45 47

Disagree 164 22 23 31 25 19

Not sure 167 22 23 22 30 35

Total 749 100 100 100

v I llV1 ILUU1ILgt tJClItIIt-ClLIII1j III Cl LIYun~ VI

athletics are disciplined for breaking rules they 2010 2009 2008 2006 2004 ___ amp___ _ _ bullbull _ 1bullbull

Agree 375 50 49 44 35 37

Disagree 155 21 22 28 20 27

Not sure 217 29 29 28 42 38

Total 747 100 100 100

32 When athletes are disciplined for breaking the rules they are held accountable

2010 2009 2008 2006 2004

Agree 377 50 54 52 49 42

Disagree 134 18 15 18 11 18

Not sure 242 32 30 30 39 40

Total 753 100 100 100

2004-2010 Climate Survey Report Newberg High School NHS Page 4

33 I feel safe at Newberg High School 2010 2009 2008 2006 2004

Agree 499 66 62 55 55 58 Disagree 118 16 18 22 18 14degic Not sure 134 18 21 23 28 28 Total 751 100 100 100

In your opinion are the following issues a problem on the Newberg High School campus

34 Vandalism including graffiti 2010 2009 2008 2006 2004

No problem 197 27 27 21 16 32

Small problem 449 61 62 66 71 61

Serious roblem 90 12 11 13 13 7

Total 736 100 100 100

35 Gangs 2010 2009 2008 2006 2004

No problem 362 49 40 25 28 56

Small problem 326 44 46 56 58 36

Serious problem 48 7 13 19 14 9

Total 736 100 100 100

36 Alcohol use 2010 2009 2008 2006 2004

No problem 225 31 27 25 20 23

Small problem 347 47 46 40 44 48

Serious problem 163 22 26 35 36 29

Total 735 100 100 100

37 If alcohol use is a problem at school where does it happen

2010 2009 2008 2006 2004

hallways 112 20 25 26 17 17

commonscafeteria 130 23 25 28 18 17

parking Iot 297 52 54 58 57 47

classroom 73 13 18 20 12 14

locker areas in hallways 98 17 22 23

PE locker area 88 15 21 23

athletic fields 150 26

gyms 70 12

restrooms 270 48 46 54 51 36

bus stop 136 24 32 31 23 18

on the bus 132 23 29 30 23 21

walkipllI to or from school 290 51 52 53 48 41

athletic sports practices 13 17 9 11

sports events 30 38 43 39

school-sponsored activities or trips 24 26

Other Please Specify 202 36 30 41 43 42

2004-2010 Climate Survey Report Newberg High School NHS Page 5

I if ~y

38 If alcohol use at school is a problem when does it happen

2010 2009 2008 2006 2004

before school 349 60

during advisory 125 22

between classes 165 28

during lunch 250 43

after school 404 70

at sporting events 175 30

at school-sponsored activities or trips 127 22

Other please specify 113 19

39 Tobacco use 2010 2009 2008 2006 2004

No problem 256 35 28 30 19 26

Small problem 325 45 52 46 49 48

Serious problem 145 20 19 25 32 26

Total 726 100 100 100

40 If tobacco use is a problem at school where does it happen

2010 2009 2008 2006 2004

hallways 57 11 21 19 12 9

commonscafeteria 51 10 15 18 7 8

parking lot 272 54 58 56 60 50

classroom 46 9 14 15 8 6

locker areas in hallwyas 54 11 14 17

PE locker area 57 11 16 21

athletic fields 145 29

gyms 54 11

bus stop 189 37 37 38 41 27

on the bus 164 32 20 21 11 12

walking to or from school 70 14 55 55 64 60

athletic sports practices 279 55 10 19 12 8

sports events 23 34 34 28

school-sponsored activities or trips 16 24

Other Please Specify 138 27 30 34 37 31

41 If tobacco use is a problem at school when does it happen 2010 2009 2008 2006 2004

before school 321 62

during advisory 147 29

between classes 164 32

during lunch 259 50

after school 360 70

at sportinj events 142 28

at school~sponsored activities or trips 104 20

Other please specify 102 20

42 Drug use 2010 2009 2008 2006 2004

No problem 154 21 23 18 10 19

Small problem 304 42 44 38 33 39

Serious problem 260 36 33 43 57 42

Total 718 100 100 100

2004-2010 Climate Survey Report Newberg High School NHS Page 6

~ t~l

43 If drug use is a problem at school where does it happen

2010 2009 2008 2006 2004

hallways 109 19 26 32 24 16

commonscafeteria 96 17 25 27 18 16

parking Iot 293 52 55 55 61 49

classroom 83 15 18 22 13 11

Iocker areas in hallway 94 17 26 27

PE lockers 98 18 18 26

athletic fields 181 32

gyms 85 15

restrooms 288 52 47 56 64 47

bus stop 173 31 32 39 41 30

on the bus 130 23 25 28 29 26

walking to or from school 299 53 52 55 61 56

athletic sports practices 16 22 13 14

sports events 28 36 44 38

school-sponsored activities or trips 24 28

Other Please Specify 150 27 26 34 34 34

44 If drug use is a problem at school when does it happen

2010 2009 2008 2006 2004

before school 397 70 middotmiddotVmiddot

during advisory 196 35

between classes 214 38

during lunch 292 52

after school 370 65

at sporting events 158 28

at school-sponsored activities or trips 117 21

Otherplease specify 97 17

45 Drug selling 2010 2009 2008 2006 2004

No problem 313 44 39 34 20 35

Small problem 290 41 39 42 42 42

Serious problem 108 15 22 25 38 23

Total 711 100 100 100

46 If drug selling is a problem at school where does it happen 2010 2009 2008 2006 2004

hallways 166 39 46 49 50 40

commonscafeteria 125 29 37 42 43 33

parking Iot 231 54 53 61 64 54

classroom 92 22 25 30 27 25

locker areas in hallways 124 29 33 40

PE lockers 110 26 27 35

athletic fields 122 29

gyms 105 25

restrooms 193 45 48 52 57 43

bus stoP 148 35 37 42 42 34

on the bus 139 33 36 42 40 35

walking to or from school 201 47 46 54 57 47

athletic sports practices 17 24 18 18

sports events 26 37 40 36

school-sponsored activities or trips 20 27

Other Please Specify 128 30 23 26 26 29

2004-2010 Climate Survey Report Newberg High School NHS Page 7

47 If drug selling is a problem at school when does it happen

before school

during advisory

between classes

during lunch

after school

at sporting events

263

138

180

197

280

132

2010

61

32

42

46

65

31

2009 2008 2006 2004

at school-sponsored activities or trips 116 27

Other please specify 117 27

48 Sexual harassment

No problem

Small problem

Serious problem

Total

317

323

88

728

2010

44

44

12

100

2009

40

45

15

100

2008

36

52

12

100

2006

34

52

13

2004

41

42

14

49 Racial harassment

No problem

Small problem

Serious problem

Total

252

367

112

731

2010

34

50

15

100

2009

32

52

16

100

2008

24

52

25

100

2006

22

56

22

2004

33

47

20

50 Bullying

No problem

Small problem

Serious problem

Total

201

390

138

729

2010

28

53

19

100

2009

26

56

18

100

2008

21

59

20

100

2006

15

61

24

2004

24

57

19

51 Fighting

No probl~m

Small problem

Serious problem

Total

15

71

15

101

2010

15

70

15

100

2009

27

60

13

100

2008

19 ~

62

19

100

2006

12

61

27

2004

24

62

15

To the best of your knowledge have you used any of these substances in the last 30 days

alcohol

Yes

No

2010 2009 2008

19

81

2006

25

75

2004

20

80

Total 100

tobacco

Yes

No

Total

2010 2009 2008

12

88

100

2006

13

87

2004

14

86

2004-2010 Climate Survey Report Newberg High School NHS Page 8

marijuana 2010 2009 2008 2006 2004 Yes 10 14 14 No 90 86 86 Total 100

illicit drugs 2010 2009 2008 2006 2004 Yes 8 8 3 No 92 92 97 Total 100

Which of these things happened to you DURING THE SCHOOL DAY OR AT A SCHOOL ACTIVITY since the beginning of the school year

52 I had something stolen at school 2010 2009 2008 2006 2004

Yes 291 40 42 39 35 18

No 439 60 58 61 65 82

Total 730 100 100 100

53 I saw a student with a weapon at school 2010 2009 2008 2006 2004

Yes 231 32 34 33 26 15

No 502 68 66 67 74 85 Total 733 100 100 100

54 I was picked on at school because of my ethnicity 2010 2009 2008 2006 2004

Yes 111 15 19 16 12 8 No 621 85 81 84 88 92

Total 732 100 100 100

55 I saw students steal from the library a classroom or the cafeteria 2010 2009 2008 2006 2004

Yes 248 34 41 36 38 18

No 481 66 59 64 62 82

Total 729 100 100 100

56 I saw students destroy or mark-up school equipment or buildings 2010 2009 2008 2006 2004

Yes 294 40 44 48 45 21

No 433 60 56 52 55 79

Total 727 100 100 100

57 I saw students with tobacco on campus during the school day 2010 2009 2008 2006 2004

Yes 279 39 40 38 49 35

No 444 61 60 62 51 65

Total 723 100 100 100

58 I saw students using alcohol on campus during the school day 2010 2009 2008 2006 2004

Yes 206 28 34 28

No 519 72 69 72

Total 725 100 100 100

2004-2010 Climate Survey Report Newberg High School NHS Page 9

59 I saw students using drugs on campus during the school day 2010 2009 2008 2006 2004

Yes 215 30 32 30 No 513 70 68 70

Total 728 100 100 100

60 I saw students using drugs or alcohol at school-related activities after school

2010 2009 2008 2006 2004

Yes 226 31 35 30 34 18

No 500 69 65 70 65 82

Total 726 100 100 100

61 I saw students using drugs or alcohol at school-related athletic events after school

2010 2009 2008 2006 2004

Yes 198 28 31 27 37 27

No 520 72 69 73 63 73

Total 718 100 100 100

62 In your opinion what is the single most serious problem at Newberg High School

2010 2009 2008 2006 2004

theft 81 11 12 11 10 5

intimidation 40 6 8 5 4 6

sexual harassment 30 4 6 3 1 4

vandalism 61 9 2 4 4 3

defiance of authority 104 15 14 17 11 17

drug use 181 26 23 21 34 30

use of illegal performance enhancing drugs 12 2 2 1 2 1

gangs 12 2 4 4 3 1

tobacco use 28 4 4 2 2 2

racial harassment 28 4 6 6 4 4

drug sales 13 2 3 4 7 4

alcohol use 33 5 3 6 4 6

Other Please Specify 82 12 12 17 14 16

Total 705 100 100 100

63 If you believe drug use is a problem at NHS in your opinion what is the most widely-used drug at Newberg High School

2010 2009 2008 2006 2004

alcohol 191 32 33 36

marijuana 447 74 67 60

tobacco 151 25 31 23

inhalents 51 8 6 7

prescription drugs (oxycotin vicodin etc) 91 15 17 27

cocaine 62 10 9 7

amphetamines (including meth) 41 7 7 8

Other Please Specify 63 10 8 12

2004-2010 Climate Survey Report Newberg High School NHS Page 10

AVision for NHS 2003 Gates Grant Application

Our school vision of student learning is directly linked to core principles about teaching and learning

1 First we believe all students can learn regardless of their circumstances

2 Teachers and students alike have a desire to learn and both must be supported and encouraged to make connections in school

3 We believe in the concept of catalyst teaching and learning Teachers become catalysts for student learning by actively engaging students in the process of discovery showing students new ways of thinking and sparking new connections with both the material and targeted skills

4 We believe that students need to master essential skills as they expand their knowledge and experience

5 We believe that students learn better when their learning is personalized Students who make connections with significant adults in their lives are more successful as learners

6 We believe that students should have the opportunity to apply their knowledge in a meaningful way outside of the structures of traditional disciplines or content areas

7 We believe that all students can meet high performance standards if they are supported encouraged and have choice in their learning

8 We believe that every student has unique fits talents and interests and it is our job to cultivate them

9 We believe that excellence is achievable in acommunity of learners

Small School Goals and Outcomes 2003middot2010

GOALS School must emphasize two goals personalization-students must be known well and high expectations-- students must know that their teachers will hold them to high standards These goals must create equity by applying them to all students

Goal 1 Substantially increase students readiness for postsecondary education Goal 2 Improve teacher practice in every single class throughout the school Goal 3 Create five autonomous small schools with distinct identities

OUTCOMES o Teaching is rigorous and intellectually vibrant Student achievement is the top priority

o Essential skills are clearly identified supported and consistently taught

o Teachers have high expectations of all students and the skills necessary to support these high expectations

o Advisories and classes support student and adult connections

o Diversity is valued and encouraged Students parents and our community share their experiences in asafe environment

o Student learning and needs drive all instructional and organizational decisions

NEWBERG SCHOOL DISTRICT 29J AGENDA shy November 8 2010

Item Community Growth and Enrollment Information XXXX

Originator Claudia Stewart Coordinator of Communications and Community Relations

Presenter Claudia Stewart

Topic Summary Claudia will update the Board about community growth and enrollment

Information

NEWBERG SCHOOL DISTRICT 29J AGENDA shy November 8 2010

Item

Originator

Presenter

Resolution 2011-03 Appropriation Revision

Nathan Roedel Director of Finance and Operations

Nathan Roedel Director of Finance and Operations

Action XXXX

Topic Summary Appropriation Revision for Fiscal Year 2008-09

Background Information

The Board of Directors adopted the budget for Fiscal Year 2010-11 at the June 28 2010 School Board Meeting

An appropriation revision increasing the Fiduciary Early Retirement Fund in the amount of $10000 is necessary

Original Budget Appropriation $179165

Revised Budget Appropriation $189165

Superintendents Recommendation Move that the Newberg School District Board of Directors approve Resolution 2011 03 to revise appropriations in the Early Retirement Fund for 2010-11 fiscal year by title only

Newberg School District Resolution 2011middot03

Making Appropriations

BE IT RESOLVED that the appropriation amounts for the fiscal year beginning July 1 2010 and for the purposes shown below are hereby revised

Fiduciary Fund

Early Retirement +10000

The above resolution statement was approved and declared adopted on this 8th day of November 2010

Dr Paula A Radich Clerk Melinda Van Bossuyt Chair

NEWBERG SCHOOL DISTRICT 29J AGENDA shy November 8 2010

Item

Originator

Presenter

Cancel November 22 2010 Board Meeting

Toni Wyss Board Secretary

Dr Paula A Radich Superintendent

Action XXXX

Topic Summary Cancel the November 222010 Board Meeting

Superintendents Recommendation Move that the Newberg School District Board of Directors cancel the November 222010 Board Meeting

NEWBERG SCHOOL DISTRICT 29J AGENDA shy November 082010

Item

Originator

Presenter

Request for Proposals for Architectural and Engineering Services

Nathan Roedel Director of Finance and Operations

Nathan Rodel Director of Finance and Operations

Action XXXX

Topic Summary Following the recommendations of the Districts Facilities Task Force the Board will seek proposals regarding acost analysis of those recommendations

Background Information In the fall of 2010 a citizen Facilities Task Force examined current and projected enrollment and facility capacity and made recommendations for future needs The task force reported that the Newberg Public Schools required additional space for future growth The report also stated that schools were in need of repair including roofs heating and ventilating systems The goals are as follows

o Accommodate enrollment growth-now and in the future o Maintain the communitys investment in schools through major maintenance o Increase safety and security at school sites o Purchase property for future schools at todays market rates

Since the completion of projects for the 2002 bond measure the district has maintained its facilities with a minimal expenditure of funds The 1993 bond issue retires in 2011 thereby providing the district a window to determine whether to consider afuture bond measure

For the Board of Directors to adequately plan for future facility needs an updated analysis of enrollment trends educational athletic and activity programs needs and recommendations concerning facility and maintenance costs is required

Superintendents Recommendation Move that the Newberg School District Board of Directors approve the Request for Proposals for Architectural and Engineering Services as presented

Newberg School District 29J Request For Proposals

Architectural and Engineering Services

1 Introduction Newberg School District (hereafter referred to as the District) seeks architectural and engineering proposals regarding the design and construction addition and renovation of the Districts 12 physical facilities The District intends to execute a written agreement with an architectural firm to provide preliminary architectural and engineering cost estimates for a potential construction bond

The Districfs selection process shall consist of the Districts review and analysis of the proposers response to this request for proposal

2 Scope of Services Provide preliminary architectural and engineering estimates for the following projects as recommended by the Districts Facilities Task Force

New Middle Alternative Welcome Center School 1 Build new school that incorporates Transitions and CYFS programs

Include new kitchen and one or more cafeterias Remove modulars at MV ampCV DistrictmiddotWide

2 Resurface parking areas as needed (Pave service road behind NHS) 3 Repair sidewalks as needed 4 Upgrade Phone System 5 Lock Down System (school accessibility) 6 Replace carpets with hard flooring (CVMS DD AC NHS Caftall Center) 7 Security System ampCamera Evaluation (JA MVMS NHS) 8 Replace GCMs with UNCs 9 Replace Gym Lighting - T-5s - (Senate Bill 1149)

111 Install a refrigeration monitoring system

Administrative Servicesmiddot District Office 10 Modify Server Room - fire protection system 11 Additional Parking

Replace Existing Furnaces as Required 108 Build a new server room

pl

Antonia Crater Elementary School

12 New intercom system 13 Add storage - outside behind Gym

Dundee Elementary School 14 Combine two services and replace old panel equipment and wiring 15 New roof on 5th street classrooms 16 Modify and relocate health room 17 Replace gym air handler 18 Replace single pane windows where they occur

Edwards Elementary School 19 New intercom 20 Add parking lot lighting by crosswalk 21 Add speed bumps to parking in front 22 Improve conference room ventilation 23 New Roof 24 Modify built in gutter system 25 Replace Generator 26 Provide additional computer lab (expand into library space) 27 Replace Existing Fiber Ductwork as required

Ewing Young Elementary School 29 Old wiring (asbestos) and distribution panels

Joan Austin Elementary School 30 Fix Cafeteria floor covering and patch new floor 31 Replace fixed window between office and health room with slider

Mabel Rush Elementary School 32 Replace old AO Smith Boiler with new Aerco boiler and integrate into BMS control panel 33 Acoustic tiles in halls (Dual purpose with tack boards) 34 Tack boards in halls (Dual purpose with acoustic tiles in halls) 35 Add electrical outlets 36 Add back-up Generator

108 Design a new serving line for the cafeteria 109 Develop a larger Storage area for the cafeteria

Mountain View Middle School 37 Redesign bus drop off 38 Redesign student drop off and pick up 39 Redesign parking for staff 41 Adjustable shelving and ladder access for PE storage 42 Replace all windows with broken seals

p2

43 44 45 46 47 48 49 50 54 55 56 57 58 59 60

Newberg High School 61 62 63 64 65 66 67 68 69

103 104 105 106 107

Grout and seal kitchen and restroom floors Basketball court drainage (resurface) New Addressable Fire Alarm system Lockers replaced with half size lockers Additional gym or multipurpose room for PE Improved (enlarged) counseling space Increase size of conference room Add office space for speech therapist psychologist behavior amp autism specialists and testing Sound proofing at principals offices Motion detectors (lighting) Add preheat coil to AHU 1 Replace defective VAVcontrollers Replace boiler Add separate hot water source for kitchen Install ducted returns from classroom pods

Modify Server Room fire protection system Upgrade HVAC system for gym Re-design gas shut-off valves in science rooms Modify internal zone return ducting in buildings A B C D E Fand G Redesign old woodshop area for classrooms Move Book Room Replace original hot water heating system in Gym with two high efficiency heaters Provide office space for Blue School that is not separated from the school Add improved entry to NHS (monument lighting landscaping etc) Expand the Great Expectations area-possibly moving a wall into J107 Expand and complete the pantry and expansion of culinary arts area to include acafe Redesign remainder of welding area to support the long-term growth of PCCCommunity classes Redesign Wurrain Theater to include another music classroomrecording studio Convert the former woodshop into a technology center

NHS Athletics Stadium Complex Track

70 New sub-grade improvements and surface for Track 71 Timing Equipment 72 Two Long Jump Pits and add high jump mats by scoreboard

Football Field 73 Artificial Turf

Grandstand 75 Concessions 76 Locker Rooms and Restrooms 77 Storage 78 New Visitor Bleacher

Tennis Courts

p3

(J ltnltgt U I

79 Two additional courts plus electrical circuits 80 Additional Electrical Circuits

Baseball 81 Finish Lights 82 Batting Cage 83 Replace bleachers varsity and JV fields 84 Press Box ampConcessions 85 JV Scoreboard (move to different location or new one)

Softball 86 Netting to protect spectators 87 Batting Cage

Wrestling 88 Replace carpet in Caffall Center with Mondo 89 Industrial washerdryer 90 Lockers in weight room 91 Replace closed off restroom 92 Team Room

McGrath Gym 93 Replace heaters 94 Renovate locker storage and team rooms 95 Move east side curtain to west side 96 Add athletic training room large enough for two tubs and office

Alternative High School Construct a replacement facility for the current Alternative High School building

Physical Plant 97 Install fire sprinkler system 98 Roof exhaust (Grounds Dept) 99 New gutters on storage building

100 New lighting in storage building 101 Insulate warehouses 102 New insulated doors and openers north building 110 Develop warehouse space for freezer

3 Selection Schedule bull Issue Request for Proposal November 9 2010 bull Project OrientationSite Visits (if necessary) TBD bull Receive Response to Request for Proposal 200 pm November 18 2010 bull Conduct Interviews Contact References (if applicable) TBD

The School District reserves the right to terminate suspend or modify the proposed school project at any time prior to executing the OwnerArchitect Form of Agreement In the event of such termination suspension or modification the School District shall have no obligation or liability to any firms preparing or submitting proposals for this RFP

p4

4 Target Dates The following dates are provided for planning purposes only

November 2011-Execute AE Agreement December 2011January 2012- BeginComplete preliminary design and build cost analysis

5 Instructions For Preparing Proposal Proposals shall be submitted in ten (10) copies to

Nathan Roedel Director of Finance and Operations Newberg School District 29J 714 E 6th Street Newberg OR 97132

In order to be considered proposals must be received by the School District no later than 200 pm November 18 2010

Proposals shall contain the information listed below and shall be tabbed as follows

Section 1 Organization Staffing and Qualifications 1) Provide a team organization chart depicting team members Include names titles and specific

responsibilities of team members

a) Through narrative discussion show reason why this firm believes it is especially qualified to undertake this project Discuss any unique qualifications that this firm possesses which would be of a benefit to the School District in the execution of this project

Section 2 Understanding of the Construction Program The Architect shall in a clear concise manner state hisher understanding of the project and program and the role of the Architect in the Pre-Desjgn Phase

The Architect shall provide information regarding their knowledge of the school districts facilities

Section 3 Other Information 1) The Architect shall indicate whether as a single entity or as a member of ajoint venture the firm has been the

subject of any litigation through the discharge of its professional services If so provide a detailed description of the litjgants the subject matter and the disposition of the arbitration or lawsuit

2) The Architect shall provide three (3) or more references of projects within similar industry performed in the previous five (5) years to be contact by the School District

Section 4 Fee Proposal 1) The fee proposal shall include all compensation and other payments due the Architect (eg manpower

overhead profit direct costs etc) in the performance of the scope of this RFP

2) The fee proposal for the project shall include costs associated with the Pre-Design Phase

3) For the pre-design phase show a) The proposed staff man hours anticipated for each discipline and individual total man hours and

estimated total labor and indirect costs

Proposal Evaluation Proposals received will be evaluated on the following criteria

a) Completeness of the submission (PassFail) b) Outcome of Reference Calling (20)

p5

V)i7I I

c) Vendors described knowledge of schools and school district construction (20) d) Vendors described knowledge of Newberg Public Schools buildings and Infrastructure (60)

For a Vendor to receive the full percentage available for each criterion listed district administration (at least six (6) administrators) will rank responses in each area on a scale of 1 (least meets) to 10 (absolutely meets) in regards to the perceived validity of statements contained in the RFP as they relate to the above concepts

p6

~ 12

NEWBERG SCHOOL DISTRICT 29J AGENDA - November 82010

Item Items for Future Agendas Information XXXX

Presenter Board Chair

Topic Summary Attached is the calendar for future Board agenda items

December 13 20tO No Second Meetin

bull Superintendent Evaluation Timeline bull Preliminary 2011middot12 School Calendar bull Special Programs Update bull Budget Calendar and Process 2011middot12 bull Budget Status Report bull Monthly Financial Report - Consent Agenda bull Visioning bull OETC Copier Contract bull Audit Report for 2009-10 with Auditors

Executive Session

Janua 24 2011Janua 102011

bull Proclamation Board Appreciation Month bull New Course Proposals bull Policies

Executive Session

bull Appropriation Transfer Resolution

Executive Session

bull Board Appreciation bull Student Recognition bull Quarterly Financial Report bull Accept Audit for 2009-10 bull Essential Skills bull Division 22 Standards

Executive Session

February 28 2011

630 Executive Session - Exempt Records

bull Student Recognition bull Monthly Financial Report - Consent Agenda

bull Licensed Teacher Contract Renewal bull Temporary Teacher Contracts bull Administrator Contract Renewal bull Superintendent Evaluation bull Superintendent Contract Renewal bull Proclamation-Classified Employee Appreciation Week

(March 7-10) Executive Session

March 28 2011 March 142011

bull Monthly Financial Report Consent Agendabull

Executive Session Executive Session

April 112011

Executive Session

May 092011

bull Establish Meal Prices 2011-12

bull Establish District Fees 2011-12

bull Establish Board Calendar 2011-12 bull WESD Board ElectIon

April 25 2011

bull Prociamation-Teacher Appreciation Week bull Quarterly Financial Report bull Rights and Responsibilities Handbook

Executive Session

May 23 2011

bull Monthly Financial Report - Consent Agenda bull District Fees bull Final 2011-12 School Calendar

Appoint Student Representatives to the Board bull Appropriation Transfer - Resolution

Executive SessionExecutive Session

June 27 2011June 13 2011

bull Resolution 2011- Adopting the Budget Making Appropriations and Imposing and Categorizing Taxes

bull Establish Substitute Teacher Pay Rate 2011-12 bull

Executive Session

bull Monthly Financial Report shybull bull Appropriation Transfer

Executive Session

Consent Agenda

  • Agenda
  • Oath of Office
  • MVMS Student Presentation
  • Consent Agenda
  • Minutes
  • Donation
  • Small Schools Update
  • Community Growth and Enrollment
  • Resolution 2011-03 Appropriation Revision
  • Cancel November 22 2010 Board Meeting
  • RFP Architectural and Engineering Services
  • Future Agendas
Page 25: NEWBERG SCHOOL DISTRICT 29J BOARD OF DIRECTORS … · Topic Summary: Deona Twenge was appointed Board Representative to Zone 1 at the October 25, 2010 Special Board Meeting to fulfill

131 d4

Newberg High School Student Survey 2004-2010 July 2010

6 Students are given the grades ABCD and F to show how well theyre doing in school Suppose your school was graded in the same way All things considered what grade would you give your small school ABCD or F

A 158

B 321

C 155

D 40

F 34

cant sayno opinion 60

Total 768

7 The majority of my high school courses will have value to me after graduation from Newberg High School

Agree 403

Disagree 149

Not sure 215

Total 767

8 It is easy to be involved in student activities athletics or leadership at Newberg High School

Agree 491

Disagree 130

Not Sure 144

Total 765

9 Students in my small school have school spirit

Agree 334

Disagree 239

Not sure 191

Total 764

10 Teachers and staff in my small school have school spirit

Agree 465

Disagree 133

Not sure 166

Total 764

11 Compared to last year there is more school spirit

Agree 235

Disagree 191

Not sure 338

Total 764

2004-2010

2010

21

42

20

5

4

8

100

2010

53

19

28

100

2010

64

17

19

100

2010

44

31

25

100

2010

61

17

22

100

2010

31

25

44

100

2009

23

39

20

6

6

6

100

2009

53

22

25

100

2009

62

18

20

100

2009

35

41

24

100

2009

62

18

20

100

2009

29

27

43

100

2008 2006 2004

16 5 8

34 34 37

25 40 34

10 14 10

7 3 6

8 3 6

100

2008 2006 2004

48 55 59

25 16 16

27 29 25

100

2008 2006 2004

56 53 60

27 20 19

17 26 21

100

2008 2006 2004

29 29 32

48 53 37

23 19 31

100

2008 2006 2004

54 39 49

26 28 20

20 33 31

100

2008 2006 2004

20

39

41

100

Climate Survey Report Newberg High School NHS Page 1

1 Jy

121 enjoy coming to school

Agree

Disagree

Not sure

Most of the time

Some of the time

Rarelynever

no opinion

367

237

162

766

2010

48

31

21

100

2009

45

37

18

2008

39

38

24

2006

24

53

21

2

2004

34

46

19

1

13 The adults at this school listen to you

Agree

Disagree

Not sure

406

210

150

2010

53

27

20

2009

55

25

20

2008

42

36

22

2006 2004

Total 766 100 100 100

14 Changes at school are clearly communicated to me

Agree

Disagree

Not sure

Total

195

361

208

764

2010

26

47

27

100

2009

32

47

21

100

2008

17

64

18

100

2006 2004

15 I have an opportunity to be involved In the development of Small Schools Agree 243

Di~agree 293

Not sure 227

Total 763

2010

32

38

30

100

2009

40

36

24

100

2008

28

51

21

100

2006 2004

16 Overall student discipline and behavior is not a problem at Newberg High School

Agree 213

Disagree 351

Not sure 202

Total 766

2010

28

46

26

100

2009

30

39

31

100

2008

23

53

24

100

2006

26

50

24

2004

40

33

27

18 When students have an emergency at school someone is there to help 2010 2009 2008 2006 2004

Agree 546 72 70 62 48 54

Not sure 149 20 19 25 41 34

Total 755 100 100 100

2004-2010 Climate Survey Report Newberg High School NHS Page 2

19 Campus supervision is adequate before and after school during lunch and between classes

gree 440

Disagree 172

Not sure 140

Total 752

2010

59 23

19

100 ~

2009

58

24

18

100

2008

55

26

19

100

2006

49

28

23

2004

58

18

24

20 Compared to last year student behavior on the school bus is better this year Agree 164

Disagree 133

Not sure 451

Total 748

2010

22

18

60

100

2009

23

18

58

100

2008

15

21

65

100

2006 2004

21 My teachers are concerned about me

Agree

Disagree

Not sure

Total

353

203

197

753

2010

47

27

26

100

2009

54

21

25

100

2008

42

30

29

100

2006

45

17

37

2004

40

19

41

22 Strangers do not come and go on the NHS campus easily

Agree 359

Disagree 179

Not sure 214

Total 752

2010

48

24

28

100

2009

39

29

32

100

2008

38

29

33

100

2006

34

25

42

2004

36

24

40

23 School rules and student rights and responsibilities are clear and students know what they are Agree 412

Disagree 190

Not sure 145

Total 747

2010

55

25

19

100

2009

57

23

20

100

2008

48

34

18

100

2006

44

29

27

2004

54

16

30

24 People trust and respect each other in my small school

Agree Disagree Not sure

Total

291 269 189

749

2010

39 36 25

100

2009

37 40 22

100

2008

29 49 22

100

2006

11 61 28

2004

19 49 33

25 Students in different ethnic groups in my small school are respected

Agree 385

Disagree 167

Not sure 202

Total 754

2010

51

22

27

100

2009

47

25

28 100

2008

39

34

27

100

2006

18

57

25

2004

22

44

34

2004-2010 Climate Survey Report Newberg High School NHS Page 3

lkaLj 26 Teachers in my small school take action when they see rules being broken

2010 2009 2008 2006 2004

Agree Disagree

442 164

59 22010

61 middot21

56 24middot

48 2100

47 28

Not sure 146 19 18 20 31 25

Total 752 100 100 100

27 Coaches at Newberg High School take action when they see rules being broken

2010 2009 2008 2006 2004

Agree 396 53 56 52 44 44

Disa~~e 101 13 13 15 12 13

Not sure 254 34 31 33 44 44 Total 751 100 100 100

pound0 ItcUCI3 I Illy ~lildl1 toIUUI tUW YlIIICII

students in their class are under the influence of 2010 2009 2008 2006 2004 __ ___ 1__ _1

Agree 204 27 26 17 16 20

Disagree 314 42 39 48 47 40

Not sure 235 31 35 35 38 40

Total 753 100 100 100

L~ yUcn llt) elL cwnn~ nlWIl vvllUVI IJlUVV WIICII

students are under the Influence of drugs or 2010 2009 2008 2006 2004 __ _1

Agree 258 34 35 29 28 29

Disagree 174 23 24 28 20 20

Not sure 322 43 42 43 52 51

Total 754 100 100 100

30 When students are disciplined for breaking rules they are treated equally regardless of

2010 2009 2008 2006 2004

Agree 418 56 54 46 45 47

Disagree 164 22 23 31 25 19

Not sure 167 22 23 22 30 35

Total 749 100 100 100

v I llV1 ILUU1ILgt tJClItIIt-ClLIII1j III Cl LIYun~ VI

athletics are disciplined for breaking rules they 2010 2009 2008 2006 2004 ___ amp___ _ _ bullbull _ 1bullbull

Agree 375 50 49 44 35 37

Disagree 155 21 22 28 20 27

Not sure 217 29 29 28 42 38

Total 747 100 100 100

32 When athletes are disciplined for breaking the rules they are held accountable

2010 2009 2008 2006 2004

Agree 377 50 54 52 49 42

Disagree 134 18 15 18 11 18

Not sure 242 32 30 30 39 40

Total 753 100 100 100

2004-2010 Climate Survey Report Newberg High School NHS Page 4

33 I feel safe at Newberg High School 2010 2009 2008 2006 2004

Agree 499 66 62 55 55 58 Disagree 118 16 18 22 18 14degic Not sure 134 18 21 23 28 28 Total 751 100 100 100

In your opinion are the following issues a problem on the Newberg High School campus

34 Vandalism including graffiti 2010 2009 2008 2006 2004

No problem 197 27 27 21 16 32

Small problem 449 61 62 66 71 61

Serious roblem 90 12 11 13 13 7

Total 736 100 100 100

35 Gangs 2010 2009 2008 2006 2004

No problem 362 49 40 25 28 56

Small problem 326 44 46 56 58 36

Serious problem 48 7 13 19 14 9

Total 736 100 100 100

36 Alcohol use 2010 2009 2008 2006 2004

No problem 225 31 27 25 20 23

Small problem 347 47 46 40 44 48

Serious problem 163 22 26 35 36 29

Total 735 100 100 100

37 If alcohol use is a problem at school where does it happen

2010 2009 2008 2006 2004

hallways 112 20 25 26 17 17

commonscafeteria 130 23 25 28 18 17

parking Iot 297 52 54 58 57 47

classroom 73 13 18 20 12 14

locker areas in hallways 98 17 22 23

PE locker area 88 15 21 23

athletic fields 150 26

gyms 70 12

restrooms 270 48 46 54 51 36

bus stop 136 24 32 31 23 18

on the bus 132 23 29 30 23 21

walkipllI to or from school 290 51 52 53 48 41

athletic sports practices 13 17 9 11

sports events 30 38 43 39

school-sponsored activities or trips 24 26

Other Please Specify 202 36 30 41 43 42

2004-2010 Climate Survey Report Newberg High School NHS Page 5

I if ~y

38 If alcohol use at school is a problem when does it happen

2010 2009 2008 2006 2004

before school 349 60

during advisory 125 22

between classes 165 28

during lunch 250 43

after school 404 70

at sporting events 175 30

at school-sponsored activities or trips 127 22

Other please specify 113 19

39 Tobacco use 2010 2009 2008 2006 2004

No problem 256 35 28 30 19 26

Small problem 325 45 52 46 49 48

Serious problem 145 20 19 25 32 26

Total 726 100 100 100

40 If tobacco use is a problem at school where does it happen

2010 2009 2008 2006 2004

hallways 57 11 21 19 12 9

commonscafeteria 51 10 15 18 7 8

parking lot 272 54 58 56 60 50

classroom 46 9 14 15 8 6

locker areas in hallwyas 54 11 14 17

PE locker area 57 11 16 21

athletic fields 145 29

gyms 54 11

bus stop 189 37 37 38 41 27

on the bus 164 32 20 21 11 12

walking to or from school 70 14 55 55 64 60

athletic sports practices 279 55 10 19 12 8

sports events 23 34 34 28

school-sponsored activities or trips 16 24

Other Please Specify 138 27 30 34 37 31

41 If tobacco use is a problem at school when does it happen 2010 2009 2008 2006 2004

before school 321 62

during advisory 147 29

between classes 164 32

during lunch 259 50

after school 360 70

at sportinj events 142 28

at school~sponsored activities or trips 104 20

Other please specify 102 20

42 Drug use 2010 2009 2008 2006 2004

No problem 154 21 23 18 10 19

Small problem 304 42 44 38 33 39

Serious problem 260 36 33 43 57 42

Total 718 100 100 100

2004-2010 Climate Survey Report Newberg High School NHS Page 6

~ t~l

43 If drug use is a problem at school where does it happen

2010 2009 2008 2006 2004

hallways 109 19 26 32 24 16

commonscafeteria 96 17 25 27 18 16

parking Iot 293 52 55 55 61 49

classroom 83 15 18 22 13 11

Iocker areas in hallway 94 17 26 27

PE lockers 98 18 18 26

athletic fields 181 32

gyms 85 15

restrooms 288 52 47 56 64 47

bus stop 173 31 32 39 41 30

on the bus 130 23 25 28 29 26

walking to or from school 299 53 52 55 61 56

athletic sports practices 16 22 13 14

sports events 28 36 44 38

school-sponsored activities or trips 24 28

Other Please Specify 150 27 26 34 34 34

44 If drug use is a problem at school when does it happen

2010 2009 2008 2006 2004

before school 397 70 middotmiddotVmiddot

during advisory 196 35

between classes 214 38

during lunch 292 52

after school 370 65

at sporting events 158 28

at school-sponsored activities or trips 117 21

Otherplease specify 97 17

45 Drug selling 2010 2009 2008 2006 2004

No problem 313 44 39 34 20 35

Small problem 290 41 39 42 42 42

Serious problem 108 15 22 25 38 23

Total 711 100 100 100

46 If drug selling is a problem at school where does it happen 2010 2009 2008 2006 2004

hallways 166 39 46 49 50 40

commonscafeteria 125 29 37 42 43 33

parking Iot 231 54 53 61 64 54

classroom 92 22 25 30 27 25

locker areas in hallways 124 29 33 40

PE lockers 110 26 27 35

athletic fields 122 29

gyms 105 25

restrooms 193 45 48 52 57 43

bus stoP 148 35 37 42 42 34

on the bus 139 33 36 42 40 35

walking to or from school 201 47 46 54 57 47

athletic sports practices 17 24 18 18

sports events 26 37 40 36

school-sponsored activities or trips 20 27

Other Please Specify 128 30 23 26 26 29

2004-2010 Climate Survey Report Newberg High School NHS Page 7

47 If drug selling is a problem at school when does it happen

before school

during advisory

between classes

during lunch

after school

at sporting events

263

138

180

197

280

132

2010

61

32

42

46

65

31

2009 2008 2006 2004

at school-sponsored activities or trips 116 27

Other please specify 117 27

48 Sexual harassment

No problem

Small problem

Serious problem

Total

317

323

88

728

2010

44

44

12

100

2009

40

45

15

100

2008

36

52

12

100

2006

34

52

13

2004

41

42

14

49 Racial harassment

No problem

Small problem

Serious problem

Total

252

367

112

731

2010

34

50

15

100

2009

32

52

16

100

2008

24

52

25

100

2006

22

56

22

2004

33

47

20

50 Bullying

No problem

Small problem

Serious problem

Total

201

390

138

729

2010

28

53

19

100

2009

26

56

18

100

2008

21

59

20

100

2006

15

61

24

2004

24

57

19

51 Fighting

No probl~m

Small problem

Serious problem

Total

15

71

15

101

2010

15

70

15

100

2009

27

60

13

100

2008

19 ~

62

19

100

2006

12

61

27

2004

24

62

15

To the best of your knowledge have you used any of these substances in the last 30 days

alcohol

Yes

No

2010 2009 2008

19

81

2006

25

75

2004

20

80

Total 100

tobacco

Yes

No

Total

2010 2009 2008

12

88

100

2006

13

87

2004

14

86

2004-2010 Climate Survey Report Newberg High School NHS Page 8

marijuana 2010 2009 2008 2006 2004 Yes 10 14 14 No 90 86 86 Total 100

illicit drugs 2010 2009 2008 2006 2004 Yes 8 8 3 No 92 92 97 Total 100

Which of these things happened to you DURING THE SCHOOL DAY OR AT A SCHOOL ACTIVITY since the beginning of the school year

52 I had something stolen at school 2010 2009 2008 2006 2004

Yes 291 40 42 39 35 18

No 439 60 58 61 65 82

Total 730 100 100 100

53 I saw a student with a weapon at school 2010 2009 2008 2006 2004

Yes 231 32 34 33 26 15

No 502 68 66 67 74 85 Total 733 100 100 100

54 I was picked on at school because of my ethnicity 2010 2009 2008 2006 2004

Yes 111 15 19 16 12 8 No 621 85 81 84 88 92

Total 732 100 100 100

55 I saw students steal from the library a classroom or the cafeteria 2010 2009 2008 2006 2004

Yes 248 34 41 36 38 18

No 481 66 59 64 62 82

Total 729 100 100 100

56 I saw students destroy or mark-up school equipment or buildings 2010 2009 2008 2006 2004

Yes 294 40 44 48 45 21

No 433 60 56 52 55 79

Total 727 100 100 100

57 I saw students with tobacco on campus during the school day 2010 2009 2008 2006 2004

Yes 279 39 40 38 49 35

No 444 61 60 62 51 65

Total 723 100 100 100

58 I saw students using alcohol on campus during the school day 2010 2009 2008 2006 2004

Yes 206 28 34 28

No 519 72 69 72

Total 725 100 100 100

2004-2010 Climate Survey Report Newberg High School NHS Page 9

59 I saw students using drugs on campus during the school day 2010 2009 2008 2006 2004

Yes 215 30 32 30 No 513 70 68 70

Total 728 100 100 100

60 I saw students using drugs or alcohol at school-related activities after school

2010 2009 2008 2006 2004

Yes 226 31 35 30 34 18

No 500 69 65 70 65 82

Total 726 100 100 100

61 I saw students using drugs or alcohol at school-related athletic events after school

2010 2009 2008 2006 2004

Yes 198 28 31 27 37 27

No 520 72 69 73 63 73

Total 718 100 100 100

62 In your opinion what is the single most serious problem at Newberg High School

2010 2009 2008 2006 2004

theft 81 11 12 11 10 5

intimidation 40 6 8 5 4 6

sexual harassment 30 4 6 3 1 4

vandalism 61 9 2 4 4 3

defiance of authority 104 15 14 17 11 17

drug use 181 26 23 21 34 30

use of illegal performance enhancing drugs 12 2 2 1 2 1

gangs 12 2 4 4 3 1

tobacco use 28 4 4 2 2 2

racial harassment 28 4 6 6 4 4

drug sales 13 2 3 4 7 4

alcohol use 33 5 3 6 4 6

Other Please Specify 82 12 12 17 14 16

Total 705 100 100 100

63 If you believe drug use is a problem at NHS in your opinion what is the most widely-used drug at Newberg High School

2010 2009 2008 2006 2004

alcohol 191 32 33 36

marijuana 447 74 67 60

tobacco 151 25 31 23

inhalents 51 8 6 7

prescription drugs (oxycotin vicodin etc) 91 15 17 27

cocaine 62 10 9 7

amphetamines (including meth) 41 7 7 8

Other Please Specify 63 10 8 12

2004-2010 Climate Survey Report Newberg High School NHS Page 10

AVision for NHS 2003 Gates Grant Application

Our school vision of student learning is directly linked to core principles about teaching and learning

1 First we believe all students can learn regardless of their circumstances

2 Teachers and students alike have a desire to learn and both must be supported and encouraged to make connections in school

3 We believe in the concept of catalyst teaching and learning Teachers become catalysts for student learning by actively engaging students in the process of discovery showing students new ways of thinking and sparking new connections with both the material and targeted skills

4 We believe that students need to master essential skills as they expand their knowledge and experience

5 We believe that students learn better when their learning is personalized Students who make connections with significant adults in their lives are more successful as learners

6 We believe that students should have the opportunity to apply their knowledge in a meaningful way outside of the structures of traditional disciplines or content areas

7 We believe that all students can meet high performance standards if they are supported encouraged and have choice in their learning

8 We believe that every student has unique fits talents and interests and it is our job to cultivate them

9 We believe that excellence is achievable in acommunity of learners

Small School Goals and Outcomes 2003middot2010

GOALS School must emphasize two goals personalization-students must be known well and high expectations-- students must know that their teachers will hold them to high standards These goals must create equity by applying them to all students

Goal 1 Substantially increase students readiness for postsecondary education Goal 2 Improve teacher practice in every single class throughout the school Goal 3 Create five autonomous small schools with distinct identities

OUTCOMES o Teaching is rigorous and intellectually vibrant Student achievement is the top priority

o Essential skills are clearly identified supported and consistently taught

o Teachers have high expectations of all students and the skills necessary to support these high expectations

o Advisories and classes support student and adult connections

o Diversity is valued and encouraged Students parents and our community share their experiences in asafe environment

o Student learning and needs drive all instructional and organizational decisions

NEWBERG SCHOOL DISTRICT 29J AGENDA shy November 8 2010

Item Community Growth and Enrollment Information XXXX

Originator Claudia Stewart Coordinator of Communications and Community Relations

Presenter Claudia Stewart

Topic Summary Claudia will update the Board about community growth and enrollment

Information

NEWBERG SCHOOL DISTRICT 29J AGENDA shy November 8 2010

Item

Originator

Presenter

Resolution 2011-03 Appropriation Revision

Nathan Roedel Director of Finance and Operations

Nathan Roedel Director of Finance and Operations

Action XXXX

Topic Summary Appropriation Revision for Fiscal Year 2008-09

Background Information

The Board of Directors adopted the budget for Fiscal Year 2010-11 at the June 28 2010 School Board Meeting

An appropriation revision increasing the Fiduciary Early Retirement Fund in the amount of $10000 is necessary

Original Budget Appropriation $179165

Revised Budget Appropriation $189165

Superintendents Recommendation Move that the Newberg School District Board of Directors approve Resolution 2011 03 to revise appropriations in the Early Retirement Fund for 2010-11 fiscal year by title only

Newberg School District Resolution 2011middot03

Making Appropriations

BE IT RESOLVED that the appropriation amounts for the fiscal year beginning July 1 2010 and for the purposes shown below are hereby revised

Fiduciary Fund

Early Retirement +10000

The above resolution statement was approved and declared adopted on this 8th day of November 2010

Dr Paula A Radich Clerk Melinda Van Bossuyt Chair

NEWBERG SCHOOL DISTRICT 29J AGENDA shy November 8 2010

Item

Originator

Presenter

Cancel November 22 2010 Board Meeting

Toni Wyss Board Secretary

Dr Paula A Radich Superintendent

Action XXXX

Topic Summary Cancel the November 222010 Board Meeting

Superintendents Recommendation Move that the Newberg School District Board of Directors cancel the November 222010 Board Meeting

NEWBERG SCHOOL DISTRICT 29J AGENDA shy November 082010

Item

Originator

Presenter

Request for Proposals for Architectural and Engineering Services

Nathan Roedel Director of Finance and Operations

Nathan Rodel Director of Finance and Operations

Action XXXX

Topic Summary Following the recommendations of the Districts Facilities Task Force the Board will seek proposals regarding acost analysis of those recommendations

Background Information In the fall of 2010 a citizen Facilities Task Force examined current and projected enrollment and facility capacity and made recommendations for future needs The task force reported that the Newberg Public Schools required additional space for future growth The report also stated that schools were in need of repair including roofs heating and ventilating systems The goals are as follows

o Accommodate enrollment growth-now and in the future o Maintain the communitys investment in schools through major maintenance o Increase safety and security at school sites o Purchase property for future schools at todays market rates

Since the completion of projects for the 2002 bond measure the district has maintained its facilities with a minimal expenditure of funds The 1993 bond issue retires in 2011 thereby providing the district a window to determine whether to consider afuture bond measure

For the Board of Directors to adequately plan for future facility needs an updated analysis of enrollment trends educational athletic and activity programs needs and recommendations concerning facility and maintenance costs is required

Superintendents Recommendation Move that the Newberg School District Board of Directors approve the Request for Proposals for Architectural and Engineering Services as presented

Newberg School District 29J Request For Proposals

Architectural and Engineering Services

1 Introduction Newberg School District (hereafter referred to as the District) seeks architectural and engineering proposals regarding the design and construction addition and renovation of the Districts 12 physical facilities The District intends to execute a written agreement with an architectural firm to provide preliminary architectural and engineering cost estimates for a potential construction bond

The Districfs selection process shall consist of the Districts review and analysis of the proposers response to this request for proposal

2 Scope of Services Provide preliminary architectural and engineering estimates for the following projects as recommended by the Districts Facilities Task Force

New Middle Alternative Welcome Center School 1 Build new school that incorporates Transitions and CYFS programs

Include new kitchen and one or more cafeterias Remove modulars at MV ampCV DistrictmiddotWide

2 Resurface parking areas as needed (Pave service road behind NHS) 3 Repair sidewalks as needed 4 Upgrade Phone System 5 Lock Down System (school accessibility) 6 Replace carpets with hard flooring (CVMS DD AC NHS Caftall Center) 7 Security System ampCamera Evaluation (JA MVMS NHS) 8 Replace GCMs with UNCs 9 Replace Gym Lighting - T-5s - (Senate Bill 1149)

111 Install a refrigeration monitoring system

Administrative Servicesmiddot District Office 10 Modify Server Room - fire protection system 11 Additional Parking

Replace Existing Furnaces as Required 108 Build a new server room

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Antonia Crater Elementary School

12 New intercom system 13 Add storage - outside behind Gym

Dundee Elementary School 14 Combine two services and replace old panel equipment and wiring 15 New roof on 5th street classrooms 16 Modify and relocate health room 17 Replace gym air handler 18 Replace single pane windows where they occur

Edwards Elementary School 19 New intercom 20 Add parking lot lighting by crosswalk 21 Add speed bumps to parking in front 22 Improve conference room ventilation 23 New Roof 24 Modify built in gutter system 25 Replace Generator 26 Provide additional computer lab (expand into library space) 27 Replace Existing Fiber Ductwork as required

Ewing Young Elementary School 29 Old wiring (asbestos) and distribution panels

Joan Austin Elementary School 30 Fix Cafeteria floor covering and patch new floor 31 Replace fixed window between office and health room with slider

Mabel Rush Elementary School 32 Replace old AO Smith Boiler with new Aerco boiler and integrate into BMS control panel 33 Acoustic tiles in halls (Dual purpose with tack boards) 34 Tack boards in halls (Dual purpose with acoustic tiles in halls) 35 Add electrical outlets 36 Add back-up Generator

108 Design a new serving line for the cafeteria 109 Develop a larger Storage area for the cafeteria

Mountain View Middle School 37 Redesign bus drop off 38 Redesign student drop off and pick up 39 Redesign parking for staff 41 Adjustable shelving and ladder access for PE storage 42 Replace all windows with broken seals

p2

43 44 45 46 47 48 49 50 54 55 56 57 58 59 60

Newberg High School 61 62 63 64 65 66 67 68 69

103 104 105 106 107

Grout and seal kitchen and restroom floors Basketball court drainage (resurface) New Addressable Fire Alarm system Lockers replaced with half size lockers Additional gym or multipurpose room for PE Improved (enlarged) counseling space Increase size of conference room Add office space for speech therapist psychologist behavior amp autism specialists and testing Sound proofing at principals offices Motion detectors (lighting) Add preheat coil to AHU 1 Replace defective VAVcontrollers Replace boiler Add separate hot water source for kitchen Install ducted returns from classroom pods

Modify Server Room fire protection system Upgrade HVAC system for gym Re-design gas shut-off valves in science rooms Modify internal zone return ducting in buildings A B C D E Fand G Redesign old woodshop area for classrooms Move Book Room Replace original hot water heating system in Gym with two high efficiency heaters Provide office space for Blue School that is not separated from the school Add improved entry to NHS (monument lighting landscaping etc) Expand the Great Expectations area-possibly moving a wall into J107 Expand and complete the pantry and expansion of culinary arts area to include acafe Redesign remainder of welding area to support the long-term growth of PCCCommunity classes Redesign Wurrain Theater to include another music classroomrecording studio Convert the former woodshop into a technology center

NHS Athletics Stadium Complex Track

70 New sub-grade improvements and surface for Track 71 Timing Equipment 72 Two Long Jump Pits and add high jump mats by scoreboard

Football Field 73 Artificial Turf

Grandstand 75 Concessions 76 Locker Rooms and Restrooms 77 Storage 78 New Visitor Bleacher

Tennis Courts

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79 Two additional courts plus electrical circuits 80 Additional Electrical Circuits

Baseball 81 Finish Lights 82 Batting Cage 83 Replace bleachers varsity and JV fields 84 Press Box ampConcessions 85 JV Scoreboard (move to different location or new one)

Softball 86 Netting to protect spectators 87 Batting Cage

Wrestling 88 Replace carpet in Caffall Center with Mondo 89 Industrial washerdryer 90 Lockers in weight room 91 Replace closed off restroom 92 Team Room

McGrath Gym 93 Replace heaters 94 Renovate locker storage and team rooms 95 Move east side curtain to west side 96 Add athletic training room large enough for two tubs and office

Alternative High School Construct a replacement facility for the current Alternative High School building

Physical Plant 97 Install fire sprinkler system 98 Roof exhaust (Grounds Dept) 99 New gutters on storage building

100 New lighting in storage building 101 Insulate warehouses 102 New insulated doors and openers north building 110 Develop warehouse space for freezer

3 Selection Schedule bull Issue Request for Proposal November 9 2010 bull Project OrientationSite Visits (if necessary) TBD bull Receive Response to Request for Proposal 200 pm November 18 2010 bull Conduct Interviews Contact References (if applicable) TBD

The School District reserves the right to terminate suspend or modify the proposed school project at any time prior to executing the OwnerArchitect Form of Agreement In the event of such termination suspension or modification the School District shall have no obligation or liability to any firms preparing or submitting proposals for this RFP

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4 Target Dates The following dates are provided for planning purposes only

November 2011-Execute AE Agreement December 2011January 2012- BeginComplete preliminary design and build cost analysis

5 Instructions For Preparing Proposal Proposals shall be submitted in ten (10) copies to

Nathan Roedel Director of Finance and Operations Newberg School District 29J 714 E 6th Street Newberg OR 97132

In order to be considered proposals must be received by the School District no later than 200 pm November 18 2010

Proposals shall contain the information listed below and shall be tabbed as follows

Section 1 Organization Staffing and Qualifications 1) Provide a team organization chart depicting team members Include names titles and specific

responsibilities of team members

a) Through narrative discussion show reason why this firm believes it is especially qualified to undertake this project Discuss any unique qualifications that this firm possesses which would be of a benefit to the School District in the execution of this project

Section 2 Understanding of the Construction Program The Architect shall in a clear concise manner state hisher understanding of the project and program and the role of the Architect in the Pre-Desjgn Phase

The Architect shall provide information regarding their knowledge of the school districts facilities

Section 3 Other Information 1) The Architect shall indicate whether as a single entity or as a member of ajoint venture the firm has been the

subject of any litigation through the discharge of its professional services If so provide a detailed description of the litjgants the subject matter and the disposition of the arbitration or lawsuit

2) The Architect shall provide three (3) or more references of projects within similar industry performed in the previous five (5) years to be contact by the School District

Section 4 Fee Proposal 1) The fee proposal shall include all compensation and other payments due the Architect (eg manpower

overhead profit direct costs etc) in the performance of the scope of this RFP

2) The fee proposal for the project shall include costs associated with the Pre-Design Phase

3) For the pre-design phase show a) The proposed staff man hours anticipated for each discipline and individual total man hours and

estimated total labor and indirect costs

Proposal Evaluation Proposals received will be evaluated on the following criteria

a) Completeness of the submission (PassFail) b) Outcome of Reference Calling (20)

p5

V)i7I I

c) Vendors described knowledge of schools and school district construction (20) d) Vendors described knowledge of Newberg Public Schools buildings and Infrastructure (60)

For a Vendor to receive the full percentage available for each criterion listed district administration (at least six (6) administrators) will rank responses in each area on a scale of 1 (least meets) to 10 (absolutely meets) in regards to the perceived validity of statements contained in the RFP as they relate to the above concepts

p6

~ 12

NEWBERG SCHOOL DISTRICT 29J AGENDA - November 82010

Item Items for Future Agendas Information XXXX

Presenter Board Chair

Topic Summary Attached is the calendar for future Board agenda items

December 13 20tO No Second Meetin

bull Superintendent Evaluation Timeline bull Preliminary 2011middot12 School Calendar bull Special Programs Update bull Budget Calendar and Process 2011middot12 bull Budget Status Report bull Monthly Financial Report - Consent Agenda bull Visioning bull OETC Copier Contract bull Audit Report for 2009-10 with Auditors

Executive Session

Janua 24 2011Janua 102011

bull Proclamation Board Appreciation Month bull New Course Proposals bull Policies

Executive Session

bull Appropriation Transfer Resolution

Executive Session

bull Board Appreciation bull Student Recognition bull Quarterly Financial Report bull Accept Audit for 2009-10 bull Essential Skills bull Division 22 Standards

Executive Session

February 28 2011

630 Executive Session - Exempt Records

bull Student Recognition bull Monthly Financial Report - Consent Agenda

bull Licensed Teacher Contract Renewal bull Temporary Teacher Contracts bull Administrator Contract Renewal bull Superintendent Evaluation bull Superintendent Contract Renewal bull Proclamation-Classified Employee Appreciation Week

(March 7-10) Executive Session

March 28 2011 March 142011

bull Monthly Financial Report Consent Agendabull

Executive Session Executive Session

April 112011

Executive Session

May 092011

bull Establish Meal Prices 2011-12

bull Establish District Fees 2011-12

bull Establish Board Calendar 2011-12 bull WESD Board ElectIon

April 25 2011

bull Prociamation-Teacher Appreciation Week bull Quarterly Financial Report bull Rights and Responsibilities Handbook

Executive Session

May 23 2011

bull Monthly Financial Report - Consent Agenda bull District Fees bull Final 2011-12 School Calendar

Appoint Student Representatives to the Board bull Appropriation Transfer - Resolution

Executive SessionExecutive Session

June 27 2011June 13 2011

bull Resolution 2011- Adopting the Budget Making Appropriations and Imposing and Categorizing Taxes

bull Establish Substitute Teacher Pay Rate 2011-12 bull

Executive Session

bull Monthly Financial Report shybull bull Appropriation Transfer

Executive Session

Consent Agenda

  • Agenda
  • Oath of Office
  • MVMS Student Presentation
  • Consent Agenda
  • Minutes
  • Donation
  • Small Schools Update
  • Community Growth and Enrollment
  • Resolution 2011-03 Appropriation Revision
  • Cancel November 22 2010 Board Meeting
  • RFP Architectural and Engineering Services
  • Future Agendas
Page 26: NEWBERG SCHOOL DISTRICT 29J BOARD OF DIRECTORS … · Topic Summary: Deona Twenge was appointed Board Representative to Zone 1 at the October 25, 2010 Special Board Meeting to fulfill

1 Jy

121 enjoy coming to school

Agree

Disagree

Not sure

Most of the time

Some of the time

Rarelynever

no opinion

367

237

162

766

2010

48

31

21

100

2009

45

37

18

2008

39

38

24

2006

24

53

21

2

2004

34

46

19

1

13 The adults at this school listen to you

Agree

Disagree

Not sure

406

210

150

2010

53

27

20

2009

55

25

20

2008

42

36

22

2006 2004

Total 766 100 100 100

14 Changes at school are clearly communicated to me

Agree

Disagree

Not sure

Total

195

361

208

764

2010

26

47

27

100

2009

32

47

21

100

2008

17

64

18

100

2006 2004

15 I have an opportunity to be involved In the development of Small Schools Agree 243

Di~agree 293

Not sure 227

Total 763

2010

32

38

30

100

2009

40

36

24

100

2008

28

51

21

100

2006 2004

16 Overall student discipline and behavior is not a problem at Newberg High School

Agree 213

Disagree 351

Not sure 202

Total 766

2010

28

46

26

100

2009

30

39

31

100

2008

23

53

24

100

2006

26

50

24

2004

40

33

27

18 When students have an emergency at school someone is there to help 2010 2009 2008 2006 2004

Agree 546 72 70 62 48 54

Not sure 149 20 19 25 41 34

Total 755 100 100 100

2004-2010 Climate Survey Report Newberg High School NHS Page 2

19 Campus supervision is adequate before and after school during lunch and between classes

gree 440

Disagree 172

Not sure 140

Total 752

2010

59 23

19

100 ~

2009

58

24

18

100

2008

55

26

19

100

2006

49

28

23

2004

58

18

24

20 Compared to last year student behavior on the school bus is better this year Agree 164

Disagree 133

Not sure 451

Total 748

2010

22

18

60

100

2009

23

18

58

100

2008

15

21

65

100

2006 2004

21 My teachers are concerned about me

Agree

Disagree

Not sure

Total

353

203

197

753

2010

47

27

26

100

2009

54

21

25

100

2008

42

30

29

100

2006

45

17

37

2004

40

19

41

22 Strangers do not come and go on the NHS campus easily

Agree 359

Disagree 179

Not sure 214

Total 752

2010

48

24

28

100

2009

39

29

32

100

2008

38

29

33

100

2006

34

25

42

2004

36

24

40

23 School rules and student rights and responsibilities are clear and students know what they are Agree 412

Disagree 190

Not sure 145

Total 747

2010

55

25

19

100

2009

57

23

20

100

2008

48

34

18

100

2006

44

29

27

2004

54

16

30

24 People trust and respect each other in my small school

Agree Disagree Not sure

Total

291 269 189

749

2010

39 36 25

100

2009

37 40 22

100

2008

29 49 22

100

2006

11 61 28

2004

19 49 33

25 Students in different ethnic groups in my small school are respected

Agree 385

Disagree 167

Not sure 202

Total 754

2010

51

22

27

100

2009

47

25

28 100

2008

39

34

27

100

2006

18

57

25

2004

22

44

34

2004-2010 Climate Survey Report Newberg High School NHS Page 3

lkaLj 26 Teachers in my small school take action when they see rules being broken

2010 2009 2008 2006 2004

Agree Disagree

442 164

59 22010

61 middot21

56 24middot

48 2100

47 28

Not sure 146 19 18 20 31 25

Total 752 100 100 100

27 Coaches at Newberg High School take action when they see rules being broken

2010 2009 2008 2006 2004

Agree 396 53 56 52 44 44

Disa~~e 101 13 13 15 12 13

Not sure 254 34 31 33 44 44 Total 751 100 100 100

pound0 ItcUCI3 I Illy ~lildl1 toIUUI tUW YlIIICII

students in their class are under the influence of 2010 2009 2008 2006 2004 __ ___ 1__ _1

Agree 204 27 26 17 16 20

Disagree 314 42 39 48 47 40

Not sure 235 31 35 35 38 40

Total 753 100 100 100

L~ yUcn llt) elL cwnn~ nlWIl vvllUVI IJlUVV WIICII

students are under the Influence of drugs or 2010 2009 2008 2006 2004 __ _1

Agree 258 34 35 29 28 29

Disagree 174 23 24 28 20 20

Not sure 322 43 42 43 52 51

Total 754 100 100 100

30 When students are disciplined for breaking rules they are treated equally regardless of

2010 2009 2008 2006 2004

Agree 418 56 54 46 45 47

Disagree 164 22 23 31 25 19

Not sure 167 22 23 22 30 35

Total 749 100 100 100

v I llV1 ILUU1ILgt tJClItIIt-ClLIII1j III Cl LIYun~ VI

athletics are disciplined for breaking rules they 2010 2009 2008 2006 2004 ___ amp___ _ _ bullbull _ 1bullbull

Agree 375 50 49 44 35 37

Disagree 155 21 22 28 20 27

Not sure 217 29 29 28 42 38

Total 747 100 100 100

32 When athletes are disciplined for breaking the rules they are held accountable

2010 2009 2008 2006 2004

Agree 377 50 54 52 49 42

Disagree 134 18 15 18 11 18

Not sure 242 32 30 30 39 40

Total 753 100 100 100

2004-2010 Climate Survey Report Newberg High School NHS Page 4

33 I feel safe at Newberg High School 2010 2009 2008 2006 2004

Agree 499 66 62 55 55 58 Disagree 118 16 18 22 18 14degic Not sure 134 18 21 23 28 28 Total 751 100 100 100

In your opinion are the following issues a problem on the Newberg High School campus

34 Vandalism including graffiti 2010 2009 2008 2006 2004

No problem 197 27 27 21 16 32

Small problem 449 61 62 66 71 61

Serious roblem 90 12 11 13 13 7

Total 736 100 100 100

35 Gangs 2010 2009 2008 2006 2004

No problem 362 49 40 25 28 56

Small problem 326 44 46 56 58 36

Serious problem 48 7 13 19 14 9

Total 736 100 100 100

36 Alcohol use 2010 2009 2008 2006 2004

No problem 225 31 27 25 20 23

Small problem 347 47 46 40 44 48

Serious problem 163 22 26 35 36 29

Total 735 100 100 100

37 If alcohol use is a problem at school where does it happen

2010 2009 2008 2006 2004

hallways 112 20 25 26 17 17

commonscafeteria 130 23 25 28 18 17

parking Iot 297 52 54 58 57 47

classroom 73 13 18 20 12 14

locker areas in hallways 98 17 22 23

PE locker area 88 15 21 23

athletic fields 150 26

gyms 70 12

restrooms 270 48 46 54 51 36

bus stop 136 24 32 31 23 18

on the bus 132 23 29 30 23 21

walkipllI to or from school 290 51 52 53 48 41

athletic sports practices 13 17 9 11

sports events 30 38 43 39

school-sponsored activities or trips 24 26

Other Please Specify 202 36 30 41 43 42

2004-2010 Climate Survey Report Newberg High School NHS Page 5

I if ~y

38 If alcohol use at school is a problem when does it happen

2010 2009 2008 2006 2004

before school 349 60

during advisory 125 22

between classes 165 28

during lunch 250 43

after school 404 70

at sporting events 175 30

at school-sponsored activities or trips 127 22

Other please specify 113 19

39 Tobacco use 2010 2009 2008 2006 2004

No problem 256 35 28 30 19 26

Small problem 325 45 52 46 49 48

Serious problem 145 20 19 25 32 26

Total 726 100 100 100

40 If tobacco use is a problem at school where does it happen

2010 2009 2008 2006 2004

hallways 57 11 21 19 12 9

commonscafeteria 51 10 15 18 7 8

parking lot 272 54 58 56 60 50

classroom 46 9 14 15 8 6

locker areas in hallwyas 54 11 14 17

PE locker area 57 11 16 21

athletic fields 145 29

gyms 54 11

bus stop 189 37 37 38 41 27

on the bus 164 32 20 21 11 12

walking to or from school 70 14 55 55 64 60

athletic sports practices 279 55 10 19 12 8

sports events 23 34 34 28

school-sponsored activities or trips 16 24

Other Please Specify 138 27 30 34 37 31

41 If tobacco use is a problem at school when does it happen 2010 2009 2008 2006 2004

before school 321 62

during advisory 147 29

between classes 164 32

during lunch 259 50

after school 360 70

at sportinj events 142 28

at school~sponsored activities or trips 104 20

Other please specify 102 20

42 Drug use 2010 2009 2008 2006 2004

No problem 154 21 23 18 10 19

Small problem 304 42 44 38 33 39

Serious problem 260 36 33 43 57 42

Total 718 100 100 100

2004-2010 Climate Survey Report Newberg High School NHS Page 6

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43 If drug use is a problem at school where does it happen

2010 2009 2008 2006 2004

hallways 109 19 26 32 24 16

commonscafeteria 96 17 25 27 18 16

parking Iot 293 52 55 55 61 49

classroom 83 15 18 22 13 11

Iocker areas in hallway 94 17 26 27

PE lockers 98 18 18 26

athletic fields 181 32

gyms 85 15

restrooms 288 52 47 56 64 47

bus stop 173 31 32 39 41 30

on the bus 130 23 25 28 29 26

walking to or from school 299 53 52 55 61 56

athletic sports practices 16 22 13 14

sports events 28 36 44 38

school-sponsored activities or trips 24 28

Other Please Specify 150 27 26 34 34 34

44 If drug use is a problem at school when does it happen

2010 2009 2008 2006 2004

before school 397 70 middotmiddotVmiddot

during advisory 196 35

between classes 214 38

during lunch 292 52

after school 370 65

at sporting events 158 28

at school-sponsored activities or trips 117 21

Otherplease specify 97 17

45 Drug selling 2010 2009 2008 2006 2004

No problem 313 44 39 34 20 35

Small problem 290 41 39 42 42 42

Serious problem 108 15 22 25 38 23

Total 711 100 100 100

46 If drug selling is a problem at school where does it happen 2010 2009 2008 2006 2004

hallways 166 39 46 49 50 40

commonscafeteria 125 29 37 42 43 33

parking Iot 231 54 53 61 64 54

classroom 92 22 25 30 27 25

locker areas in hallways 124 29 33 40

PE lockers 110 26 27 35

athletic fields 122 29

gyms 105 25

restrooms 193 45 48 52 57 43

bus stoP 148 35 37 42 42 34

on the bus 139 33 36 42 40 35

walking to or from school 201 47 46 54 57 47

athletic sports practices 17 24 18 18

sports events 26 37 40 36

school-sponsored activities or trips 20 27

Other Please Specify 128 30 23 26 26 29

2004-2010 Climate Survey Report Newberg High School NHS Page 7

47 If drug selling is a problem at school when does it happen

before school

during advisory

between classes

during lunch

after school

at sporting events

263

138

180

197

280

132

2010

61

32

42

46

65

31

2009 2008 2006 2004

at school-sponsored activities or trips 116 27

Other please specify 117 27

48 Sexual harassment

No problem

Small problem

Serious problem

Total

317

323

88

728

2010

44

44

12

100

2009

40

45

15

100

2008

36

52

12

100

2006

34

52

13

2004

41

42

14

49 Racial harassment

No problem

Small problem

Serious problem

Total

252

367

112

731

2010

34

50

15

100

2009

32

52

16

100

2008

24

52

25

100

2006

22

56

22

2004

33

47

20

50 Bullying

No problem

Small problem

Serious problem

Total

201

390

138

729

2010

28

53

19

100

2009

26

56

18

100

2008

21

59

20

100

2006

15

61

24

2004

24

57

19

51 Fighting

No probl~m

Small problem

Serious problem

Total

15

71

15

101

2010

15

70

15

100

2009

27

60

13

100

2008

19 ~

62

19

100

2006

12

61

27

2004

24

62

15

To the best of your knowledge have you used any of these substances in the last 30 days

alcohol

Yes

No

2010 2009 2008

19

81

2006

25

75

2004

20

80

Total 100

tobacco

Yes

No

Total

2010 2009 2008

12

88

100

2006

13

87

2004

14

86

2004-2010 Climate Survey Report Newberg High School NHS Page 8

marijuana 2010 2009 2008 2006 2004 Yes 10 14 14 No 90 86 86 Total 100

illicit drugs 2010 2009 2008 2006 2004 Yes 8 8 3 No 92 92 97 Total 100

Which of these things happened to you DURING THE SCHOOL DAY OR AT A SCHOOL ACTIVITY since the beginning of the school year

52 I had something stolen at school 2010 2009 2008 2006 2004

Yes 291 40 42 39 35 18

No 439 60 58 61 65 82

Total 730 100 100 100

53 I saw a student with a weapon at school 2010 2009 2008 2006 2004

Yes 231 32 34 33 26 15

No 502 68 66 67 74 85 Total 733 100 100 100

54 I was picked on at school because of my ethnicity 2010 2009 2008 2006 2004

Yes 111 15 19 16 12 8 No 621 85 81 84 88 92

Total 732 100 100 100

55 I saw students steal from the library a classroom or the cafeteria 2010 2009 2008 2006 2004

Yes 248 34 41 36 38 18

No 481 66 59 64 62 82

Total 729 100 100 100

56 I saw students destroy or mark-up school equipment or buildings 2010 2009 2008 2006 2004

Yes 294 40 44 48 45 21

No 433 60 56 52 55 79

Total 727 100 100 100

57 I saw students with tobacco on campus during the school day 2010 2009 2008 2006 2004

Yes 279 39 40 38 49 35

No 444 61 60 62 51 65

Total 723 100 100 100

58 I saw students using alcohol on campus during the school day 2010 2009 2008 2006 2004

Yes 206 28 34 28

No 519 72 69 72

Total 725 100 100 100

2004-2010 Climate Survey Report Newberg High School NHS Page 9

59 I saw students using drugs on campus during the school day 2010 2009 2008 2006 2004

Yes 215 30 32 30 No 513 70 68 70

Total 728 100 100 100

60 I saw students using drugs or alcohol at school-related activities after school

2010 2009 2008 2006 2004

Yes 226 31 35 30 34 18

No 500 69 65 70 65 82

Total 726 100 100 100

61 I saw students using drugs or alcohol at school-related athletic events after school

2010 2009 2008 2006 2004

Yes 198 28 31 27 37 27

No 520 72 69 73 63 73

Total 718 100 100 100

62 In your opinion what is the single most serious problem at Newberg High School

2010 2009 2008 2006 2004

theft 81 11 12 11 10 5

intimidation 40 6 8 5 4 6

sexual harassment 30 4 6 3 1 4

vandalism 61 9 2 4 4 3

defiance of authority 104 15 14 17 11 17

drug use 181 26 23 21 34 30

use of illegal performance enhancing drugs 12 2 2 1 2 1

gangs 12 2 4 4 3 1

tobacco use 28 4 4 2 2 2

racial harassment 28 4 6 6 4 4

drug sales 13 2 3 4 7 4

alcohol use 33 5 3 6 4 6

Other Please Specify 82 12 12 17 14 16

Total 705 100 100 100

63 If you believe drug use is a problem at NHS in your opinion what is the most widely-used drug at Newberg High School

2010 2009 2008 2006 2004

alcohol 191 32 33 36

marijuana 447 74 67 60

tobacco 151 25 31 23

inhalents 51 8 6 7

prescription drugs (oxycotin vicodin etc) 91 15 17 27

cocaine 62 10 9 7

amphetamines (including meth) 41 7 7 8

Other Please Specify 63 10 8 12

2004-2010 Climate Survey Report Newberg High School NHS Page 10

AVision for NHS 2003 Gates Grant Application

Our school vision of student learning is directly linked to core principles about teaching and learning

1 First we believe all students can learn regardless of their circumstances

2 Teachers and students alike have a desire to learn and both must be supported and encouraged to make connections in school

3 We believe in the concept of catalyst teaching and learning Teachers become catalysts for student learning by actively engaging students in the process of discovery showing students new ways of thinking and sparking new connections with both the material and targeted skills

4 We believe that students need to master essential skills as they expand their knowledge and experience

5 We believe that students learn better when their learning is personalized Students who make connections with significant adults in their lives are more successful as learners

6 We believe that students should have the opportunity to apply their knowledge in a meaningful way outside of the structures of traditional disciplines or content areas

7 We believe that all students can meet high performance standards if they are supported encouraged and have choice in their learning

8 We believe that every student has unique fits talents and interests and it is our job to cultivate them

9 We believe that excellence is achievable in acommunity of learners

Small School Goals and Outcomes 2003middot2010

GOALS School must emphasize two goals personalization-students must be known well and high expectations-- students must know that their teachers will hold them to high standards These goals must create equity by applying them to all students

Goal 1 Substantially increase students readiness for postsecondary education Goal 2 Improve teacher practice in every single class throughout the school Goal 3 Create five autonomous small schools with distinct identities

OUTCOMES o Teaching is rigorous and intellectually vibrant Student achievement is the top priority

o Essential skills are clearly identified supported and consistently taught

o Teachers have high expectations of all students and the skills necessary to support these high expectations

o Advisories and classes support student and adult connections

o Diversity is valued and encouraged Students parents and our community share their experiences in asafe environment

o Student learning and needs drive all instructional and organizational decisions

NEWBERG SCHOOL DISTRICT 29J AGENDA shy November 8 2010

Item Community Growth and Enrollment Information XXXX

Originator Claudia Stewart Coordinator of Communications and Community Relations

Presenter Claudia Stewart

Topic Summary Claudia will update the Board about community growth and enrollment

Information

NEWBERG SCHOOL DISTRICT 29J AGENDA shy November 8 2010

Item

Originator

Presenter

Resolution 2011-03 Appropriation Revision

Nathan Roedel Director of Finance and Operations

Nathan Roedel Director of Finance and Operations

Action XXXX

Topic Summary Appropriation Revision for Fiscal Year 2008-09

Background Information

The Board of Directors adopted the budget for Fiscal Year 2010-11 at the June 28 2010 School Board Meeting

An appropriation revision increasing the Fiduciary Early Retirement Fund in the amount of $10000 is necessary

Original Budget Appropriation $179165

Revised Budget Appropriation $189165

Superintendents Recommendation Move that the Newberg School District Board of Directors approve Resolution 2011 03 to revise appropriations in the Early Retirement Fund for 2010-11 fiscal year by title only

Newberg School District Resolution 2011middot03

Making Appropriations

BE IT RESOLVED that the appropriation amounts for the fiscal year beginning July 1 2010 and for the purposes shown below are hereby revised

Fiduciary Fund

Early Retirement +10000

The above resolution statement was approved and declared adopted on this 8th day of November 2010

Dr Paula A Radich Clerk Melinda Van Bossuyt Chair

NEWBERG SCHOOL DISTRICT 29J AGENDA shy November 8 2010

Item

Originator

Presenter

Cancel November 22 2010 Board Meeting

Toni Wyss Board Secretary

Dr Paula A Radich Superintendent

Action XXXX

Topic Summary Cancel the November 222010 Board Meeting

Superintendents Recommendation Move that the Newberg School District Board of Directors cancel the November 222010 Board Meeting

NEWBERG SCHOOL DISTRICT 29J AGENDA shy November 082010

Item

Originator

Presenter

Request for Proposals for Architectural and Engineering Services

Nathan Roedel Director of Finance and Operations

Nathan Rodel Director of Finance and Operations

Action XXXX

Topic Summary Following the recommendations of the Districts Facilities Task Force the Board will seek proposals regarding acost analysis of those recommendations

Background Information In the fall of 2010 a citizen Facilities Task Force examined current and projected enrollment and facility capacity and made recommendations for future needs The task force reported that the Newberg Public Schools required additional space for future growth The report also stated that schools were in need of repair including roofs heating and ventilating systems The goals are as follows

o Accommodate enrollment growth-now and in the future o Maintain the communitys investment in schools through major maintenance o Increase safety and security at school sites o Purchase property for future schools at todays market rates

Since the completion of projects for the 2002 bond measure the district has maintained its facilities with a minimal expenditure of funds The 1993 bond issue retires in 2011 thereby providing the district a window to determine whether to consider afuture bond measure

For the Board of Directors to adequately plan for future facility needs an updated analysis of enrollment trends educational athletic and activity programs needs and recommendations concerning facility and maintenance costs is required

Superintendents Recommendation Move that the Newberg School District Board of Directors approve the Request for Proposals for Architectural and Engineering Services as presented

Newberg School District 29J Request For Proposals

Architectural and Engineering Services

1 Introduction Newberg School District (hereafter referred to as the District) seeks architectural and engineering proposals regarding the design and construction addition and renovation of the Districts 12 physical facilities The District intends to execute a written agreement with an architectural firm to provide preliminary architectural and engineering cost estimates for a potential construction bond

The Districfs selection process shall consist of the Districts review and analysis of the proposers response to this request for proposal

2 Scope of Services Provide preliminary architectural and engineering estimates for the following projects as recommended by the Districts Facilities Task Force

New Middle Alternative Welcome Center School 1 Build new school that incorporates Transitions and CYFS programs

Include new kitchen and one or more cafeterias Remove modulars at MV ampCV DistrictmiddotWide

2 Resurface parking areas as needed (Pave service road behind NHS) 3 Repair sidewalks as needed 4 Upgrade Phone System 5 Lock Down System (school accessibility) 6 Replace carpets with hard flooring (CVMS DD AC NHS Caftall Center) 7 Security System ampCamera Evaluation (JA MVMS NHS) 8 Replace GCMs with UNCs 9 Replace Gym Lighting - T-5s - (Senate Bill 1149)

111 Install a refrigeration monitoring system

Administrative Servicesmiddot District Office 10 Modify Server Room - fire protection system 11 Additional Parking

Replace Existing Furnaces as Required 108 Build a new server room

pl

Antonia Crater Elementary School

12 New intercom system 13 Add storage - outside behind Gym

Dundee Elementary School 14 Combine two services and replace old panel equipment and wiring 15 New roof on 5th street classrooms 16 Modify and relocate health room 17 Replace gym air handler 18 Replace single pane windows where they occur

Edwards Elementary School 19 New intercom 20 Add parking lot lighting by crosswalk 21 Add speed bumps to parking in front 22 Improve conference room ventilation 23 New Roof 24 Modify built in gutter system 25 Replace Generator 26 Provide additional computer lab (expand into library space) 27 Replace Existing Fiber Ductwork as required

Ewing Young Elementary School 29 Old wiring (asbestos) and distribution panels

Joan Austin Elementary School 30 Fix Cafeteria floor covering and patch new floor 31 Replace fixed window between office and health room with slider

Mabel Rush Elementary School 32 Replace old AO Smith Boiler with new Aerco boiler and integrate into BMS control panel 33 Acoustic tiles in halls (Dual purpose with tack boards) 34 Tack boards in halls (Dual purpose with acoustic tiles in halls) 35 Add electrical outlets 36 Add back-up Generator

108 Design a new serving line for the cafeteria 109 Develop a larger Storage area for the cafeteria

Mountain View Middle School 37 Redesign bus drop off 38 Redesign student drop off and pick up 39 Redesign parking for staff 41 Adjustable shelving and ladder access for PE storage 42 Replace all windows with broken seals

p2

43 44 45 46 47 48 49 50 54 55 56 57 58 59 60

Newberg High School 61 62 63 64 65 66 67 68 69

103 104 105 106 107

Grout and seal kitchen and restroom floors Basketball court drainage (resurface) New Addressable Fire Alarm system Lockers replaced with half size lockers Additional gym or multipurpose room for PE Improved (enlarged) counseling space Increase size of conference room Add office space for speech therapist psychologist behavior amp autism specialists and testing Sound proofing at principals offices Motion detectors (lighting) Add preheat coil to AHU 1 Replace defective VAVcontrollers Replace boiler Add separate hot water source for kitchen Install ducted returns from classroom pods

Modify Server Room fire protection system Upgrade HVAC system for gym Re-design gas shut-off valves in science rooms Modify internal zone return ducting in buildings A B C D E Fand G Redesign old woodshop area for classrooms Move Book Room Replace original hot water heating system in Gym with two high efficiency heaters Provide office space for Blue School that is not separated from the school Add improved entry to NHS (monument lighting landscaping etc) Expand the Great Expectations area-possibly moving a wall into J107 Expand and complete the pantry and expansion of culinary arts area to include acafe Redesign remainder of welding area to support the long-term growth of PCCCommunity classes Redesign Wurrain Theater to include another music classroomrecording studio Convert the former woodshop into a technology center

NHS Athletics Stadium Complex Track

70 New sub-grade improvements and surface for Track 71 Timing Equipment 72 Two Long Jump Pits and add high jump mats by scoreboard

Football Field 73 Artificial Turf

Grandstand 75 Concessions 76 Locker Rooms and Restrooms 77 Storage 78 New Visitor Bleacher

Tennis Courts

p3

(J ltnltgt U I

79 Two additional courts plus electrical circuits 80 Additional Electrical Circuits

Baseball 81 Finish Lights 82 Batting Cage 83 Replace bleachers varsity and JV fields 84 Press Box ampConcessions 85 JV Scoreboard (move to different location or new one)

Softball 86 Netting to protect spectators 87 Batting Cage

Wrestling 88 Replace carpet in Caffall Center with Mondo 89 Industrial washerdryer 90 Lockers in weight room 91 Replace closed off restroom 92 Team Room

McGrath Gym 93 Replace heaters 94 Renovate locker storage and team rooms 95 Move east side curtain to west side 96 Add athletic training room large enough for two tubs and office

Alternative High School Construct a replacement facility for the current Alternative High School building

Physical Plant 97 Install fire sprinkler system 98 Roof exhaust (Grounds Dept) 99 New gutters on storage building

100 New lighting in storage building 101 Insulate warehouses 102 New insulated doors and openers north building 110 Develop warehouse space for freezer

3 Selection Schedule bull Issue Request for Proposal November 9 2010 bull Project OrientationSite Visits (if necessary) TBD bull Receive Response to Request for Proposal 200 pm November 18 2010 bull Conduct Interviews Contact References (if applicable) TBD

The School District reserves the right to terminate suspend or modify the proposed school project at any time prior to executing the OwnerArchitect Form of Agreement In the event of such termination suspension or modification the School District shall have no obligation or liability to any firms preparing or submitting proposals for this RFP

p4

4 Target Dates The following dates are provided for planning purposes only

November 2011-Execute AE Agreement December 2011January 2012- BeginComplete preliminary design and build cost analysis

5 Instructions For Preparing Proposal Proposals shall be submitted in ten (10) copies to

Nathan Roedel Director of Finance and Operations Newberg School District 29J 714 E 6th Street Newberg OR 97132

In order to be considered proposals must be received by the School District no later than 200 pm November 18 2010

Proposals shall contain the information listed below and shall be tabbed as follows

Section 1 Organization Staffing and Qualifications 1) Provide a team organization chart depicting team members Include names titles and specific

responsibilities of team members

a) Through narrative discussion show reason why this firm believes it is especially qualified to undertake this project Discuss any unique qualifications that this firm possesses which would be of a benefit to the School District in the execution of this project

Section 2 Understanding of the Construction Program The Architect shall in a clear concise manner state hisher understanding of the project and program and the role of the Architect in the Pre-Desjgn Phase

The Architect shall provide information regarding their knowledge of the school districts facilities

Section 3 Other Information 1) The Architect shall indicate whether as a single entity or as a member of ajoint venture the firm has been the

subject of any litigation through the discharge of its professional services If so provide a detailed description of the litjgants the subject matter and the disposition of the arbitration or lawsuit

2) The Architect shall provide three (3) or more references of projects within similar industry performed in the previous five (5) years to be contact by the School District

Section 4 Fee Proposal 1) The fee proposal shall include all compensation and other payments due the Architect (eg manpower

overhead profit direct costs etc) in the performance of the scope of this RFP

2) The fee proposal for the project shall include costs associated with the Pre-Design Phase

3) For the pre-design phase show a) The proposed staff man hours anticipated for each discipline and individual total man hours and

estimated total labor and indirect costs

Proposal Evaluation Proposals received will be evaluated on the following criteria

a) Completeness of the submission (PassFail) b) Outcome of Reference Calling (20)

p5

V)i7I I

c) Vendors described knowledge of schools and school district construction (20) d) Vendors described knowledge of Newberg Public Schools buildings and Infrastructure (60)

For a Vendor to receive the full percentage available for each criterion listed district administration (at least six (6) administrators) will rank responses in each area on a scale of 1 (least meets) to 10 (absolutely meets) in regards to the perceived validity of statements contained in the RFP as they relate to the above concepts

p6

~ 12

NEWBERG SCHOOL DISTRICT 29J AGENDA - November 82010

Item Items for Future Agendas Information XXXX

Presenter Board Chair

Topic Summary Attached is the calendar for future Board agenda items

December 13 20tO No Second Meetin

bull Superintendent Evaluation Timeline bull Preliminary 2011middot12 School Calendar bull Special Programs Update bull Budget Calendar and Process 2011middot12 bull Budget Status Report bull Monthly Financial Report - Consent Agenda bull Visioning bull OETC Copier Contract bull Audit Report for 2009-10 with Auditors

Executive Session

Janua 24 2011Janua 102011

bull Proclamation Board Appreciation Month bull New Course Proposals bull Policies

Executive Session

bull Appropriation Transfer Resolution

Executive Session

bull Board Appreciation bull Student Recognition bull Quarterly Financial Report bull Accept Audit for 2009-10 bull Essential Skills bull Division 22 Standards

Executive Session

February 28 2011

630 Executive Session - Exempt Records

bull Student Recognition bull Monthly Financial Report - Consent Agenda

bull Licensed Teacher Contract Renewal bull Temporary Teacher Contracts bull Administrator Contract Renewal bull Superintendent Evaluation bull Superintendent Contract Renewal bull Proclamation-Classified Employee Appreciation Week

(March 7-10) Executive Session

March 28 2011 March 142011

bull Monthly Financial Report Consent Agendabull

Executive Session Executive Session

April 112011

Executive Session

May 092011

bull Establish Meal Prices 2011-12

bull Establish District Fees 2011-12

bull Establish Board Calendar 2011-12 bull WESD Board ElectIon

April 25 2011

bull Prociamation-Teacher Appreciation Week bull Quarterly Financial Report bull Rights and Responsibilities Handbook

Executive Session

May 23 2011

bull Monthly Financial Report - Consent Agenda bull District Fees bull Final 2011-12 School Calendar

Appoint Student Representatives to the Board bull Appropriation Transfer - Resolution

Executive SessionExecutive Session

June 27 2011June 13 2011

bull Resolution 2011- Adopting the Budget Making Appropriations and Imposing and Categorizing Taxes

bull Establish Substitute Teacher Pay Rate 2011-12 bull

Executive Session

bull Monthly Financial Report shybull bull Appropriation Transfer

Executive Session

Consent Agenda

  • Agenda
  • Oath of Office
  • MVMS Student Presentation
  • Consent Agenda
  • Minutes
  • Donation
  • Small Schools Update
  • Community Growth and Enrollment
  • Resolution 2011-03 Appropriation Revision
  • Cancel November 22 2010 Board Meeting
  • RFP Architectural and Engineering Services
  • Future Agendas
Page 27: NEWBERG SCHOOL DISTRICT 29J BOARD OF DIRECTORS … · Topic Summary: Deona Twenge was appointed Board Representative to Zone 1 at the October 25, 2010 Special Board Meeting to fulfill

19 Campus supervision is adequate before and after school during lunch and between classes

gree 440

Disagree 172

Not sure 140

Total 752

2010

59 23

19

100 ~

2009

58

24

18

100

2008

55

26

19

100

2006

49

28

23

2004

58

18

24

20 Compared to last year student behavior on the school bus is better this year Agree 164

Disagree 133

Not sure 451

Total 748

2010

22

18

60

100

2009

23

18

58

100

2008

15

21

65

100

2006 2004

21 My teachers are concerned about me

Agree

Disagree

Not sure

Total

353

203

197

753

2010

47

27

26

100

2009

54

21

25

100

2008

42

30

29

100

2006

45

17

37

2004

40

19

41

22 Strangers do not come and go on the NHS campus easily

Agree 359

Disagree 179

Not sure 214

Total 752

2010

48

24

28

100

2009

39

29

32

100

2008

38

29

33

100

2006

34

25

42

2004

36

24

40

23 School rules and student rights and responsibilities are clear and students know what they are Agree 412

Disagree 190

Not sure 145

Total 747

2010

55

25

19

100

2009

57

23

20

100

2008

48

34

18

100

2006

44

29

27

2004

54

16

30

24 People trust and respect each other in my small school

Agree Disagree Not sure

Total

291 269 189

749

2010

39 36 25

100

2009

37 40 22

100

2008

29 49 22

100

2006

11 61 28

2004

19 49 33

25 Students in different ethnic groups in my small school are respected

Agree 385

Disagree 167

Not sure 202

Total 754

2010

51

22

27

100

2009

47

25

28 100

2008

39

34

27

100

2006

18

57

25

2004

22

44

34

2004-2010 Climate Survey Report Newberg High School NHS Page 3

lkaLj 26 Teachers in my small school take action when they see rules being broken

2010 2009 2008 2006 2004

Agree Disagree

442 164

59 22010

61 middot21

56 24middot

48 2100

47 28

Not sure 146 19 18 20 31 25

Total 752 100 100 100

27 Coaches at Newberg High School take action when they see rules being broken

2010 2009 2008 2006 2004

Agree 396 53 56 52 44 44

Disa~~e 101 13 13 15 12 13

Not sure 254 34 31 33 44 44 Total 751 100 100 100

pound0 ItcUCI3 I Illy ~lildl1 toIUUI tUW YlIIICII

students in their class are under the influence of 2010 2009 2008 2006 2004 __ ___ 1__ _1

Agree 204 27 26 17 16 20

Disagree 314 42 39 48 47 40

Not sure 235 31 35 35 38 40

Total 753 100 100 100

L~ yUcn llt) elL cwnn~ nlWIl vvllUVI IJlUVV WIICII

students are under the Influence of drugs or 2010 2009 2008 2006 2004 __ _1

Agree 258 34 35 29 28 29

Disagree 174 23 24 28 20 20

Not sure 322 43 42 43 52 51

Total 754 100 100 100

30 When students are disciplined for breaking rules they are treated equally regardless of

2010 2009 2008 2006 2004

Agree 418 56 54 46 45 47

Disagree 164 22 23 31 25 19

Not sure 167 22 23 22 30 35

Total 749 100 100 100

v I llV1 ILUU1ILgt tJClItIIt-ClLIII1j III Cl LIYun~ VI

athletics are disciplined for breaking rules they 2010 2009 2008 2006 2004 ___ amp___ _ _ bullbull _ 1bullbull

Agree 375 50 49 44 35 37

Disagree 155 21 22 28 20 27

Not sure 217 29 29 28 42 38

Total 747 100 100 100

32 When athletes are disciplined for breaking the rules they are held accountable

2010 2009 2008 2006 2004

Agree 377 50 54 52 49 42

Disagree 134 18 15 18 11 18

Not sure 242 32 30 30 39 40

Total 753 100 100 100

2004-2010 Climate Survey Report Newberg High School NHS Page 4

33 I feel safe at Newberg High School 2010 2009 2008 2006 2004

Agree 499 66 62 55 55 58 Disagree 118 16 18 22 18 14degic Not sure 134 18 21 23 28 28 Total 751 100 100 100

In your opinion are the following issues a problem on the Newberg High School campus

34 Vandalism including graffiti 2010 2009 2008 2006 2004

No problem 197 27 27 21 16 32

Small problem 449 61 62 66 71 61

Serious roblem 90 12 11 13 13 7

Total 736 100 100 100

35 Gangs 2010 2009 2008 2006 2004

No problem 362 49 40 25 28 56

Small problem 326 44 46 56 58 36

Serious problem 48 7 13 19 14 9

Total 736 100 100 100

36 Alcohol use 2010 2009 2008 2006 2004

No problem 225 31 27 25 20 23

Small problem 347 47 46 40 44 48

Serious problem 163 22 26 35 36 29

Total 735 100 100 100

37 If alcohol use is a problem at school where does it happen

2010 2009 2008 2006 2004

hallways 112 20 25 26 17 17

commonscafeteria 130 23 25 28 18 17

parking Iot 297 52 54 58 57 47

classroom 73 13 18 20 12 14

locker areas in hallways 98 17 22 23

PE locker area 88 15 21 23

athletic fields 150 26

gyms 70 12

restrooms 270 48 46 54 51 36

bus stop 136 24 32 31 23 18

on the bus 132 23 29 30 23 21

walkipllI to or from school 290 51 52 53 48 41

athletic sports practices 13 17 9 11

sports events 30 38 43 39

school-sponsored activities or trips 24 26

Other Please Specify 202 36 30 41 43 42

2004-2010 Climate Survey Report Newberg High School NHS Page 5

I if ~y

38 If alcohol use at school is a problem when does it happen

2010 2009 2008 2006 2004

before school 349 60

during advisory 125 22

between classes 165 28

during lunch 250 43

after school 404 70

at sporting events 175 30

at school-sponsored activities or trips 127 22

Other please specify 113 19

39 Tobacco use 2010 2009 2008 2006 2004

No problem 256 35 28 30 19 26

Small problem 325 45 52 46 49 48

Serious problem 145 20 19 25 32 26

Total 726 100 100 100

40 If tobacco use is a problem at school where does it happen

2010 2009 2008 2006 2004

hallways 57 11 21 19 12 9

commonscafeteria 51 10 15 18 7 8

parking lot 272 54 58 56 60 50

classroom 46 9 14 15 8 6

locker areas in hallwyas 54 11 14 17

PE locker area 57 11 16 21

athletic fields 145 29

gyms 54 11

bus stop 189 37 37 38 41 27

on the bus 164 32 20 21 11 12

walking to or from school 70 14 55 55 64 60

athletic sports practices 279 55 10 19 12 8

sports events 23 34 34 28

school-sponsored activities or trips 16 24

Other Please Specify 138 27 30 34 37 31

41 If tobacco use is a problem at school when does it happen 2010 2009 2008 2006 2004

before school 321 62

during advisory 147 29

between classes 164 32

during lunch 259 50

after school 360 70

at sportinj events 142 28

at school~sponsored activities or trips 104 20

Other please specify 102 20

42 Drug use 2010 2009 2008 2006 2004

No problem 154 21 23 18 10 19

Small problem 304 42 44 38 33 39

Serious problem 260 36 33 43 57 42

Total 718 100 100 100

2004-2010 Climate Survey Report Newberg High School NHS Page 6

~ t~l

43 If drug use is a problem at school where does it happen

2010 2009 2008 2006 2004

hallways 109 19 26 32 24 16

commonscafeteria 96 17 25 27 18 16

parking Iot 293 52 55 55 61 49

classroom 83 15 18 22 13 11

Iocker areas in hallway 94 17 26 27

PE lockers 98 18 18 26

athletic fields 181 32

gyms 85 15

restrooms 288 52 47 56 64 47

bus stop 173 31 32 39 41 30

on the bus 130 23 25 28 29 26

walking to or from school 299 53 52 55 61 56

athletic sports practices 16 22 13 14

sports events 28 36 44 38

school-sponsored activities or trips 24 28

Other Please Specify 150 27 26 34 34 34

44 If drug use is a problem at school when does it happen

2010 2009 2008 2006 2004

before school 397 70 middotmiddotVmiddot

during advisory 196 35

between classes 214 38

during lunch 292 52

after school 370 65

at sporting events 158 28

at school-sponsored activities or trips 117 21

Otherplease specify 97 17

45 Drug selling 2010 2009 2008 2006 2004

No problem 313 44 39 34 20 35

Small problem 290 41 39 42 42 42

Serious problem 108 15 22 25 38 23

Total 711 100 100 100

46 If drug selling is a problem at school where does it happen 2010 2009 2008 2006 2004

hallways 166 39 46 49 50 40

commonscafeteria 125 29 37 42 43 33

parking Iot 231 54 53 61 64 54

classroom 92 22 25 30 27 25

locker areas in hallways 124 29 33 40

PE lockers 110 26 27 35

athletic fields 122 29

gyms 105 25

restrooms 193 45 48 52 57 43

bus stoP 148 35 37 42 42 34

on the bus 139 33 36 42 40 35

walking to or from school 201 47 46 54 57 47

athletic sports practices 17 24 18 18

sports events 26 37 40 36

school-sponsored activities or trips 20 27

Other Please Specify 128 30 23 26 26 29

2004-2010 Climate Survey Report Newberg High School NHS Page 7

47 If drug selling is a problem at school when does it happen

before school

during advisory

between classes

during lunch

after school

at sporting events

263

138

180

197

280

132

2010

61

32

42

46

65

31

2009 2008 2006 2004

at school-sponsored activities or trips 116 27

Other please specify 117 27

48 Sexual harassment

No problem

Small problem

Serious problem

Total

317

323

88

728

2010

44

44

12

100

2009

40

45

15

100

2008

36

52

12

100

2006

34

52

13

2004

41

42

14

49 Racial harassment

No problem

Small problem

Serious problem

Total

252

367

112

731

2010

34

50

15

100

2009

32

52

16

100

2008

24

52

25

100

2006

22

56

22

2004

33

47

20

50 Bullying

No problem

Small problem

Serious problem

Total

201

390

138

729

2010

28

53

19

100

2009

26

56

18

100

2008

21

59

20

100

2006

15

61

24

2004

24

57

19

51 Fighting

No probl~m

Small problem

Serious problem

Total

15

71

15

101

2010

15

70

15

100

2009

27

60

13

100

2008

19 ~

62

19

100

2006

12

61

27

2004

24

62

15

To the best of your knowledge have you used any of these substances in the last 30 days

alcohol

Yes

No

2010 2009 2008

19

81

2006

25

75

2004

20

80

Total 100

tobacco

Yes

No

Total

2010 2009 2008

12

88

100

2006

13

87

2004

14

86

2004-2010 Climate Survey Report Newberg High School NHS Page 8

marijuana 2010 2009 2008 2006 2004 Yes 10 14 14 No 90 86 86 Total 100

illicit drugs 2010 2009 2008 2006 2004 Yes 8 8 3 No 92 92 97 Total 100

Which of these things happened to you DURING THE SCHOOL DAY OR AT A SCHOOL ACTIVITY since the beginning of the school year

52 I had something stolen at school 2010 2009 2008 2006 2004

Yes 291 40 42 39 35 18

No 439 60 58 61 65 82

Total 730 100 100 100

53 I saw a student with a weapon at school 2010 2009 2008 2006 2004

Yes 231 32 34 33 26 15

No 502 68 66 67 74 85 Total 733 100 100 100

54 I was picked on at school because of my ethnicity 2010 2009 2008 2006 2004

Yes 111 15 19 16 12 8 No 621 85 81 84 88 92

Total 732 100 100 100

55 I saw students steal from the library a classroom or the cafeteria 2010 2009 2008 2006 2004

Yes 248 34 41 36 38 18

No 481 66 59 64 62 82

Total 729 100 100 100

56 I saw students destroy or mark-up school equipment or buildings 2010 2009 2008 2006 2004

Yes 294 40 44 48 45 21

No 433 60 56 52 55 79

Total 727 100 100 100

57 I saw students with tobacco on campus during the school day 2010 2009 2008 2006 2004

Yes 279 39 40 38 49 35

No 444 61 60 62 51 65

Total 723 100 100 100

58 I saw students using alcohol on campus during the school day 2010 2009 2008 2006 2004

Yes 206 28 34 28

No 519 72 69 72

Total 725 100 100 100

2004-2010 Climate Survey Report Newberg High School NHS Page 9

59 I saw students using drugs on campus during the school day 2010 2009 2008 2006 2004

Yes 215 30 32 30 No 513 70 68 70

Total 728 100 100 100

60 I saw students using drugs or alcohol at school-related activities after school

2010 2009 2008 2006 2004

Yes 226 31 35 30 34 18

No 500 69 65 70 65 82

Total 726 100 100 100

61 I saw students using drugs or alcohol at school-related athletic events after school

2010 2009 2008 2006 2004

Yes 198 28 31 27 37 27

No 520 72 69 73 63 73

Total 718 100 100 100

62 In your opinion what is the single most serious problem at Newberg High School

2010 2009 2008 2006 2004

theft 81 11 12 11 10 5

intimidation 40 6 8 5 4 6

sexual harassment 30 4 6 3 1 4

vandalism 61 9 2 4 4 3

defiance of authority 104 15 14 17 11 17

drug use 181 26 23 21 34 30

use of illegal performance enhancing drugs 12 2 2 1 2 1

gangs 12 2 4 4 3 1

tobacco use 28 4 4 2 2 2

racial harassment 28 4 6 6 4 4

drug sales 13 2 3 4 7 4

alcohol use 33 5 3 6 4 6

Other Please Specify 82 12 12 17 14 16

Total 705 100 100 100

63 If you believe drug use is a problem at NHS in your opinion what is the most widely-used drug at Newberg High School

2010 2009 2008 2006 2004

alcohol 191 32 33 36

marijuana 447 74 67 60

tobacco 151 25 31 23

inhalents 51 8 6 7

prescription drugs (oxycotin vicodin etc) 91 15 17 27

cocaine 62 10 9 7

amphetamines (including meth) 41 7 7 8

Other Please Specify 63 10 8 12

2004-2010 Climate Survey Report Newberg High School NHS Page 10

AVision for NHS 2003 Gates Grant Application

Our school vision of student learning is directly linked to core principles about teaching and learning

1 First we believe all students can learn regardless of their circumstances

2 Teachers and students alike have a desire to learn and both must be supported and encouraged to make connections in school

3 We believe in the concept of catalyst teaching and learning Teachers become catalysts for student learning by actively engaging students in the process of discovery showing students new ways of thinking and sparking new connections with both the material and targeted skills

4 We believe that students need to master essential skills as they expand their knowledge and experience

5 We believe that students learn better when their learning is personalized Students who make connections with significant adults in their lives are more successful as learners

6 We believe that students should have the opportunity to apply their knowledge in a meaningful way outside of the structures of traditional disciplines or content areas

7 We believe that all students can meet high performance standards if they are supported encouraged and have choice in their learning

8 We believe that every student has unique fits talents and interests and it is our job to cultivate them

9 We believe that excellence is achievable in acommunity of learners

Small School Goals and Outcomes 2003middot2010

GOALS School must emphasize two goals personalization-students must be known well and high expectations-- students must know that their teachers will hold them to high standards These goals must create equity by applying them to all students

Goal 1 Substantially increase students readiness for postsecondary education Goal 2 Improve teacher practice in every single class throughout the school Goal 3 Create five autonomous small schools with distinct identities

OUTCOMES o Teaching is rigorous and intellectually vibrant Student achievement is the top priority

o Essential skills are clearly identified supported and consistently taught

o Teachers have high expectations of all students and the skills necessary to support these high expectations

o Advisories and classes support student and adult connections

o Diversity is valued and encouraged Students parents and our community share their experiences in asafe environment

o Student learning and needs drive all instructional and organizational decisions

NEWBERG SCHOOL DISTRICT 29J AGENDA shy November 8 2010

Item Community Growth and Enrollment Information XXXX

Originator Claudia Stewart Coordinator of Communications and Community Relations

Presenter Claudia Stewart

Topic Summary Claudia will update the Board about community growth and enrollment

Information

NEWBERG SCHOOL DISTRICT 29J AGENDA shy November 8 2010

Item

Originator

Presenter

Resolution 2011-03 Appropriation Revision

Nathan Roedel Director of Finance and Operations

Nathan Roedel Director of Finance and Operations

Action XXXX

Topic Summary Appropriation Revision for Fiscal Year 2008-09

Background Information

The Board of Directors adopted the budget for Fiscal Year 2010-11 at the June 28 2010 School Board Meeting

An appropriation revision increasing the Fiduciary Early Retirement Fund in the amount of $10000 is necessary

Original Budget Appropriation $179165

Revised Budget Appropriation $189165

Superintendents Recommendation Move that the Newberg School District Board of Directors approve Resolution 2011 03 to revise appropriations in the Early Retirement Fund for 2010-11 fiscal year by title only

Newberg School District Resolution 2011middot03

Making Appropriations

BE IT RESOLVED that the appropriation amounts for the fiscal year beginning July 1 2010 and for the purposes shown below are hereby revised

Fiduciary Fund

Early Retirement +10000

The above resolution statement was approved and declared adopted on this 8th day of November 2010

Dr Paula A Radich Clerk Melinda Van Bossuyt Chair

NEWBERG SCHOOL DISTRICT 29J AGENDA shy November 8 2010

Item

Originator

Presenter

Cancel November 22 2010 Board Meeting

Toni Wyss Board Secretary

Dr Paula A Radich Superintendent

Action XXXX

Topic Summary Cancel the November 222010 Board Meeting

Superintendents Recommendation Move that the Newberg School District Board of Directors cancel the November 222010 Board Meeting

NEWBERG SCHOOL DISTRICT 29J AGENDA shy November 082010

Item

Originator

Presenter

Request for Proposals for Architectural and Engineering Services

Nathan Roedel Director of Finance and Operations

Nathan Rodel Director of Finance and Operations

Action XXXX

Topic Summary Following the recommendations of the Districts Facilities Task Force the Board will seek proposals regarding acost analysis of those recommendations

Background Information In the fall of 2010 a citizen Facilities Task Force examined current and projected enrollment and facility capacity and made recommendations for future needs The task force reported that the Newberg Public Schools required additional space for future growth The report also stated that schools were in need of repair including roofs heating and ventilating systems The goals are as follows

o Accommodate enrollment growth-now and in the future o Maintain the communitys investment in schools through major maintenance o Increase safety and security at school sites o Purchase property for future schools at todays market rates

Since the completion of projects for the 2002 bond measure the district has maintained its facilities with a minimal expenditure of funds The 1993 bond issue retires in 2011 thereby providing the district a window to determine whether to consider afuture bond measure

For the Board of Directors to adequately plan for future facility needs an updated analysis of enrollment trends educational athletic and activity programs needs and recommendations concerning facility and maintenance costs is required

Superintendents Recommendation Move that the Newberg School District Board of Directors approve the Request for Proposals for Architectural and Engineering Services as presented

Newberg School District 29J Request For Proposals

Architectural and Engineering Services

1 Introduction Newberg School District (hereafter referred to as the District) seeks architectural and engineering proposals regarding the design and construction addition and renovation of the Districts 12 physical facilities The District intends to execute a written agreement with an architectural firm to provide preliminary architectural and engineering cost estimates for a potential construction bond

The Districfs selection process shall consist of the Districts review and analysis of the proposers response to this request for proposal

2 Scope of Services Provide preliminary architectural and engineering estimates for the following projects as recommended by the Districts Facilities Task Force

New Middle Alternative Welcome Center School 1 Build new school that incorporates Transitions and CYFS programs

Include new kitchen and one or more cafeterias Remove modulars at MV ampCV DistrictmiddotWide

2 Resurface parking areas as needed (Pave service road behind NHS) 3 Repair sidewalks as needed 4 Upgrade Phone System 5 Lock Down System (school accessibility) 6 Replace carpets with hard flooring (CVMS DD AC NHS Caftall Center) 7 Security System ampCamera Evaluation (JA MVMS NHS) 8 Replace GCMs with UNCs 9 Replace Gym Lighting - T-5s - (Senate Bill 1149)

111 Install a refrigeration monitoring system

Administrative Servicesmiddot District Office 10 Modify Server Room - fire protection system 11 Additional Parking

Replace Existing Furnaces as Required 108 Build a new server room

pl

Antonia Crater Elementary School

12 New intercom system 13 Add storage - outside behind Gym

Dundee Elementary School 14 Combine two services and replace old panel equipment and wiring 15 New roof on 5th street classrooms 16 Modify and relocate health room 17 Replace gym air handler 18 Replace single pane windows where they occur

Edwards Elementary School 19 New intercom 20 Add parking lot lighting by crosswalk 21 Add speed bumps to parking in front 22 Improve conference room ventilation 23 New Roof 24 Modify built in gutter system 25 Replace Generator 26 Provide additional computer lab (expand into library space) 27 Replace Existing Fiber Ductwork as required

Ewing Young Elementary School 29 Old wiring (asbestos) and distribution panels

Joan Austin Elementary School 30 Fix Cafeteria floor covering and patch new floor 31 Replace fixed window between office and health room with slider

Mabel Rush Elementary School 32 Replace old AO Smith Boiler with new Aerco boiler and integrate into BMS control panel 33 Acoustic tiles in halls (Dual purpose with tack boards) 34 Tack boards in halls (Dual purpose with acoustic tiles in halls) 35 Add electrical outlets 36 Add back-up Generator

108 Design a new serving line for the cafeteria 109 Develop a larger Storage area for the cafeteria

Mountain View Middle School 37 Redesign bus drop off 38 Redesign student drop off and pick up 39 Redesign parking for staff 41 Adjustable shelving and ladder access for PE storage 42 Replace all windows with broken seals

p2

43 44 45 46 47 48 49 50 54 55 56 57 58 59 60

Newberg High School 61 62 63 64 65 66 67 68 69

103 104 105 106 107

Grout and seal kitchen and restroom floors Basketball court drainage (resurface) New Addressable Fire Alarm system Lockers replaced with half size lockers Additional gym or multipurpose room for PE Improved (enlarged) counseling space Increase size of conference room Add office space for speech therapist psychologist behavior amp autism specialists and testing Sound proofing at principals offices Motion detectors (lighting) Add preheat coil to AHU 1 Replace defective VAVcontrollers Replace boiler Add separate hot water source for kitchen Install ducted returns from classroom pods

Modify Server Room fire protection system Upgrade HVAC system for gym Re-design gas shut-off valves in science rooms Modify internal zone return ducting in buildings A B C D E Fand G Redesign old woodshop area for classrooms Move Book Room Replace original hot water heating system in Gym with two high efficiency heaters Provide office space for Blue School that is not separated from the school Add improved entry to NHS (monument lighting landscaping etc) Expand the Great Expectations area-possibly moving a wall into J107 Expand and complete the pantry and expansion of culinary arts area to include acafe Redesign remainder of welding area to support the long-term growth of PCCCommunity classes Redesign Wurrain Theater to include another music classroomrecording studio Convert the former woodshop into a technology center

NHS Athletics Stadium Complex Track

70 New sub-grade improvements and surface for Track 71 Timing Equipment 72 Two Long Jump Pits and add high jump mats by scoreboard

Football Field 73 Artificial Turf

Grandstand 75 Concessions 76 Locker Rooms and Restrooms 77 Storage 78 New Visitor Bleacher

Tennis Courts

p3

(J ltnltgt U I

79 Two additional courts plus electrical circuits 80 Additional Electrical Circuits

Baseball 81 Finish Lights 82 Batting Cage 83 Replace bleachers varsity and JV fields 84 Press Box ampConcessions 85 JV Scoreboard (move to different location or new one)

Softball 86 Netting to protect spectators 87 Batting Cage

Wrestling 88 Replace carpet in Caffall Center with Mondo 89 Industrial washerdryer 90 Lockers in weight room 91 Replace closed off restroom 92 Team Room

McGrath Gym 93 Replace heaters 94 Renovate locker storage and team rooms 95 Move east side curtain to west side 96 Add athletic training room large enough for two tubs and office

Alternative High School Construct a replacement facility for the current Alternative High School building

Physical Plant 97 Install fire sprinkler system 98 Roof exhaust (Grounds Dept) 99 New gutters on storage building

100 New lighting in storage building 101 Insulate warehouses 102 New insulated doors and openers north building 110 Develop warehouse space for freezer

3 Selection Schedule bull Issue Request for Proposal November 9 2010 bull Project OrientationSite Visits (if necessary) TBD bull Receive Response to Request for Proposal 200 pm November 18 2010 bull Conduct Interviews Contact References (if applicable) TBD

The School District reserves the right to terminate suspend or modify the proposed school project at any time prior to executing the OwnerArchitect Form of Agreement In the event of such termination suspension or modification the School District shall have no obligation or liability to any firms preparing or submitting proposals for this RFP

p4

4 Target Dates The following dates are provided for planning purposes only

November 2011-Execute AE Agreement December 2011January 2012- BeginComplete preliminary design and build cost analysis

5 Instructions For Preparing Proposal Proposals shall be submitted in ten (10) copies to

Nathan Roedel Director of Finance and Operations Newberg School District 29J 714 E 6th Street Newberg OR 97132

In order to be considered proposals must be received by the School District no later than 200 pm November 18 2010

Proposals shall contain the information listed below and shall be tabbed as follows

Section 1 Organization Staffing and Qualifications 1) Provide a team organization chart depicting team members Include names titles and specific

responsibilities of team members

a) Through narrative discussion show reason why this firm believes it is especially qualified to undertake this project Discuss any unique qualifications that this firm possesses which would be of a benefit to the School District in the execution of this project

Section 2 Understanding of the Construction Program The Architect shall in a clear concise manner state hisher understanding of the project and program and the role of the Architect in the Pre-Desjgn Phase

The Architect shall provide information regarding their knowledge of the school districts facilities

Section 3 Other Information 1) The Architect shall indicate whether as a single entity or as a member of ajoint venture the firm has been the

subject of any litigation through the discharge of its professional services If so provide a detailed description of the litjgants the subject matter and the disposition of the arbitration or lawsuit

2) The Architect shall provide three (3) or more references of projects within similar industry performed in the previous five (5) years to be contact by the School District

Section 4 Fee Proposal 1) The fee proposal shall include all compensation and other payments due the Architect (eg manpower

overhead profit direct costs etc) in the performance of the scope of this RFP

2) The fee proposal for the project shall include costs associated with the Pre-Design Phase

3) For the pre-design phase show a) The proposed staff man hours anticipated for each discipline and individual total man hours and

estimated total labor and indirect costs

Proposal Evaluation Proposals received will be evaluated on the following criteria

a) Completeness of the submission (PassFail) b) Outcome of Reference Calling (20)

p5

V)i7I I

c) Vendors described knowledge of schools and school district construction (20) d) Vendors described knowledge of Newberg Public Schools buildings and Infrastructure (60)

For a Vendor to receive the full percentage available for each criterion listed district administration (at least six (6) administrators) will rank responses in each area on a scale of 1 (least meets) to 10 (absolutely meets) in regards to the perceived validity of statements contained in the RFP as they relate to the above concepts

p6

~ 12

NEWBERG SCHOOL DISTRICT 29J AGENDA - November 82010

Item Items for Future Agendas Information XXXX

Presenter Board Chair

Topic Summary Attached is the calendar for future Board agenda items

December 13 20tO No Second Meetin

bull Superintendent Evaluation Timeline bull Preliminary 2011middot12 School Calendar bull Special Programs Update bull Budget Calendar and Process 2011middot12 bull Budget Status Report bull Monthly Financial Report - Consent Agenda bull Visioning bull OETC Copier Contract bull Audit Report for 2009-10 with Auditors

Executive Session

Janua 24 2011Janua 102011

bull Proclamation Board Appreciation Month bull New Course Proposals bull Policies

Executive Session

bull Appropriation Transfer Resolution

Executive Session

bull Board Appreciation bull Student Recognition bull Quarterly Financial Report bull Accept Audit for 2009-10 bull Essential Skills bull Division 22 Standards

Executive Session

February 28 2011

630 Executive Session - Exempt Records

bull Student Recognition bull Monthly Financial Report - Consent Agenda

bull Licensed Teacher Contract Renewal bull Temporary Teacher Contracts bull Administrator Contract Renewal bull Superintendent Evaluation bull Superintendent Contract Renewal bull Proclamation-Classified Employee Appreciation Week

(March 7-10) Executive Session

March 28 2011 March 142011

bull Monthly Financial Report Consent Agendabull

Executive Session Executive Session

April 112011

Executive Session

May 092011

bull Establish Meal Prices 2011-12

bull Establish District Fees 2011-12

bull Establish Board Calendar 2011-12 bull WESD Board ElectIon

April 25 2011

bull Prociamation-Teacher Appreciation Week bull Quarterly Financial Report bull Rights and Responsibilities Handbook

Executive Session

May 23 2011

bull Monthly Financial Report - Consent Agenda bull District Fees bull Final 2011-12 School Calendar

Appoint Student Representatives to the Board bull Appropriation Transfer - Resolution

Executive SessionExecutive Session

June 27 2011June 13 2011

bull Resolution 2011- Adopting the Budget Making Appropriations and Imposing and Categorizing Taxes

bull Establish Substitute Teacher Pay Rate 2011-12 bull

Executive Session

bull Monthly Financial Report shybull bull Appropriation Transfer

Executive Session

Consent Agenda

  • Agenda
  • Oath of Office
  • MVMS Student Presentation
  • Consent Agenda
  • Minutes
  • Donation
  • Small Schools Update
  • Community Growth and Enrollment
  • Resolution 2011-03 Appropriation Revision
  • Cancel November 22 2010 Board Meeting
  • RFP Architectural and Engineering Services
  • Future Agendas
Page 28: NEWBERG SCHOOL DISTRICT 29J BOARD OF DIRECTORS … · Topic Summary: Deona Twenge was appointed Board Representative to Zone 1 at the October 25, 2010 Special Board Meeting to fulfill

lkaLj 26 Teachers in my small school take action when they see rules being broken

2010 2009 2008 2006 2004

Agree Disagree

442 164

59 22010

61 middot21

56 24middot

48 2100

47 28

Not sure 146 19 18 20 31 25

Total 752 100 100 100

27 Coaches at Newberg High School take action when they see rules being broken

2010 2009 2008 2006 2004

Agree 396 53 56 52 44 44

Disa~~e 101 13 13 15 12 13

Not sure 254 34 31 33 44 44 Total 751 100 100 100

pound0 ItcUCI3 I Illy ~lildl1 toIUUI tUW YlIIICII

students in their class are under the influence of 2010 2009 2008 2006 2004 __ ___ 1__ _1

Agree 204 27 26 17 16 20

Disagree 314 42 39 48 47 40

Not sure 235 31 35 35 38 40

Total 753 100 100 100

L~ yUcn llt) elL cwnn~ nlWIl vvllUVI IJlUVV WIICII

students are under the Influence of drugs or 2010 2009 2008 2006 2004 __ _1

Agree 258 34 35 29 28 29

Disagree 174 23 24 28 20 20

Not sure 322 43 42 43 52 51

Total 754 100 100 100

30 When students are disciplined for breaking rules they are treated equally regardless of

2010 2009 2008 2006 2004

Agree 418 56 54 46 45 47

Disagree 164 22 23 31 25 19

Not sure 167 22 23 22 30 35

Total 749 100 100 100

v I llV1 ILUU1ILgt tJClItIIt-ClLIII1j III Cl LIYun~ VI

athletics are disciplined for breaking rules they 2010 2009 2008 2006 2004 ___ amp___ _ _ bullbull _ 1bullbull

Agree 375 50 49 44 35 37

Disagree 155 21 22 28 20 27

Not sure 217 29 29 28 42 38

Total 747 100 100 100

32 When athletes are disciplined for breaking the rules they are held accountable

2010 2009 2008 2006 2004

Agree 377 50 54 52 49 42

Disagree 134 18 15 18 11 18

Not sure 242 32 30 30 39 40

Total 753 100 100 100

2004-2010 Climate Survey Report Newberg High School NHS Page 4

33 I feel safe at Newberg High School 2010 2009 2008 2006 2004

Agree 499 66 62 55 55 58 Disagree 118 16 18 22 18 14degic Not sure 134 18 21 23 28 28 Total 751 100 100 100

In your opinion are the following issues a problem on the Newberg High School campus

34 Vandalism including graffiti 2010 2009 2008 2006 2004

No problem 197 27 27 21 16 32

Small problem 449 61 62 66 71 61

Serious roblem 90 12 11 13 13 7

Total 736 100 100 100

35 Gangs 2010 2009 2008 2006 2004

No problem 362 49 40 25 28 56

Small problem 326 44 46 56 58 36

Serious problem 48 7 13 19 14 9

Total 736 100 100 100

36 Alcohol use 2010 2009 2008 2006 2004

No problem 225 31 27 25 20 23

Small problem 347 47 46 40 44 48

Serious problem 163 22 26 35 36 29

Total 735 100 100 100

37 If alcohol use is a problem at school where does it happen

2010 2009 2008 2006 2004

hallways 112 20 25 26 17 17

commonscafeteria 130 23 25 28 18 17

parking Iot 297 52 54 58 57 47

classroom 73 13 18 20 12 14

locker areas in hallways 98 17 22 23

PE locker area 88 15 21 23

athletic fields 150 26

gyms 70 12

restrooms 270 48 46 54 51 36

bus stop 136 24 32 31 23 18

on the bus 132 23 29 30 23 21

walkipllI to or from school 290 51 52 53 48 41

athletic sports practices 13 17 9 11

sports events 30 38 43 39

school-sponsored activities or trips 24 26

Other Please Specify 202 36 30 41 43 42

2004-2010 Climate Survey Report Newberg High School NHS Page 5

I if ~y

38 If alcohol use at school is a problem when does it happen

2010 2009 2008 2006 2004

before school 349 60

during advisory 125 22

between classes 165 28

during lunch 250 43

after school 404 70

at sporting events 175 30

at school-sponsored activities or trips 127 22

Other please specify 113 19

39 Tobacco use 2010 2009 2008 2006 2004

No problem 256 35 28 30 19 26

Small problem 325 45 52 46 49 48

Serious problem 145 20 19 25 32 26

Total 726 100 100 100

40 If tobacco use is a problem at school where does it happen

2010 2009 2008 2006 2004

hallways 57 11 21 19 12 9

commonscafeteria 51 10 15 18 7 8

parking lot 272 54 58 56 60 50

classroom 46 9 14 15 8 6

locker areas in hallwyas 54 11 14 17

PE locker area 57 11 16 21

athletic fields 145 29

gyms 54 11

bus stop 189 37 37 38 41 27

on the bus 164 32 20 21 11 12

walking to or from school 70 14 55 55 64 60

athletic sports practices 279 55 10 19 12 8

sports events 23 34 34 28

school-sponsored activities or trips 16 24

Other Please Specify 138 27 30 34 37 31

41 If tobacco use is a problem at school when does it happen 2010 2009 2008 2006 2004

before school 321 62

during advisory 147 29

between classes 164 32

during lunch 259 50

after school 360 70

at sportinj events 142 28

at school~sponsored activities or trips 104 20

Other please specify 102 20

42 Drug use 2010 2009 2008 2006 2004

No problem 154 21 23 18 10 19

Small problem 304 42 44 38 33 39

Serious problem 260 36 33 43 57 42

Total 718 100 100 100

2004-2010 Climate Survey Report Newberg High School NHS Page 6

~ t~l

43 If drug use is a problem at school where does it happen

2010 2009 2008 2006 2004

hallways 109 19 26 32 24 16

commonscafeteria 96 17 25 27 18 16

parking Iot 293 52 55 55 61 49

classroom 83 15 18 22 13 11

Iocker areas in hallway 94 17 26 27

PE lockers 98 18 18 26

athletic fields 181 32

gyms 85 15

restrooms 288 52 47 56 64 47

bus stop 173 31 32 39 41 30

on the bus 130 23 25 28 29 26

walking to or from school 299 53 52 55 61 56

athletic sports practices 16 22 13 14

sports events 28 36 44 38

school-sponsored activities or trips 24 28

Other Please Specify 150 27 26 34 34 34

44 If drug use is a problem at school when does it happen

2010 2009 2008 2006 2004

before school 397 70 middotmiddotVmiddot

during advisory 196 35

between classes 214 38

during lunch 292 52

after school 370 65

at sporting events 158 28

at school-sponsored activities or trips 117 21

Otherplease specify 97 17

45 Drug selling 2010 2009 2008 2006 2004

No problem 313 44 39 34 20 35

Small problem 290 41 39 42 42 42

Serious problem 108 15 22 25 38 23

Total 711 100 100 100

46 If drug selling is a problem at school where does it happen 2010 2009 2008 2006 2004

hallways 166 39 46 49 50 40

commonscafeteria 125 29 37 42 43 33

parking Iot 231 54 53 61 64 54

classroom 92 22 25 30 27 25

locker areas in hallways 124 29 33 40

PE lockers 110 26 27 35

athletic fields 122 29

gyms 105 25

restrooms 193 45 48 52 57 43

bus stoP 148 35 37 42 42 34

on the bus 139 33 36 42 40 35

walking to or from school 201 47 46 54 57 47

athletic sports practices 17 24 18 18

sports events 26 37 40 36

school-sponsored activities or trips 20 27

Other Please Specify 128 30 23 26 26 29

2004-2010 Climate Survey Report Newberg High School NHS Page 7

47 If drug selling is a problem at school when does it happen

before school

during advisory

between classes

during lunch

after school

at sporting events

263

138

180

197

280

132

2010

61

32

42

46

65

31

2009 2008 2006 2004

at school-sponsored activities or trips 116 27

Other please specify 117 27

48 Sexual harassment

No problem

Small problem

Serious problem

Total

317

323

88

728

2010

44

44

12

100

2009

40

45

15

100

2008

36

52

12

100

2006

34

52

13

2004

41

42

14

49 Racial harassment

No problem

Small problem

Serious problem

Total

252

367

112

731

2010

34

50

15

100

2009

32

52

16

100

2008

24

52

25

100

2006

22

56

22

2004

33

47

20

50 Bullying

No problem

Small problem

Serious problem

Total

201

390

138

729

2010

28

53

19

100

2009

26

56

18

100

2008

21

59

20

100

2006

15

61

24

2004

24

57

19

51 Fighting

No probl~m

Small problem

Serious problem

Total

15

71

15

101

2010

15

70

15

100

2009

27

60

13

100

2008

19 ~

62

19

100

2006

12

61

27

2004

24

62

15

To the best of your knowledge have you used any of these substances in the last 30 days

alcohol

Yes

No

2010 2009 2008

19

81

2006

25

75

2004

20

80

Total 100

tobacco

Yes

No

Total

2010 2009 2008

12

88

100

2006

13

87

2004

14

86

2004-2010 Climate Survey Report Newberg High School NHS Page 8

marijuana 2010 2009 2008 2006 2004 Yes 10 14 14 No 90 86 86 Total 100

illicit drugs 2010 2009 2008 2006 2004 Yes 8 8 3 No 92 92 97 Total 100

Which of these things happened to you DURING THE SCHOOL DAY OR AT A SCHOOL ACTIVITY since the beginning of the school year

52 I had something stolen at school 2010 2009 2008 2006 2004

Yes 291 40 42 39 35 18

No 439 60 58 61 65 82

Total 730 100 100 100

53 I saw a student with a weapon at school 2010 2009 2008 2006 2004

Yes 231 32 34 33 26 15

No 502 68 66 67 74 85 Total 733 100 100 100

54 I was picked on at school because of my ethnicity 2010 2009 2008 2006 2004

Yes 111 15 19 16 12 8 No 621 85 81 84 88 92

Total 732 100 100 100

55 I saw students steal from the library a classroom or the cafeteria 2010 2009 2008 2006 2004

Yes 248 34 41 36 38 18

No 481 66 59 64 62 82

Total 729 100 100 100

56 I saw students destroy or mark-up school equipment or buildings 2010 2009 2008 2006 2004

Yes 294 40 44 48 45 21

No 433 60 56 52 55 79

Total 727 100 100 100

57 I saw students with tobacco on campus during the school day 2010 2009 2008 2006 2004

Yes 279 39 40 38 49 35

No 444 61 60 62 51 65

Total 723 100 100 100

58 I saw students using alcohol on campus during the school day 2010 2009 2008 2006 2004

Yes 206 28 34 28

No 519 72 69 72

Total 725 100 100 100

2004-2010 Climate Survey Report Newberg High School NHS Page 9

59 I saw students using drugs on campus during the school day 2010 2009 2008 2006 2004

Yes 215 30 32 30 No 513 70 68 70

Total 728 100 100 100

60 I saw students using drugs or alcohol at school-related activities after school

2010 2009 2008 2006 2004

Yes 226 31 35 30 34 18

No 500 69 65 70 65 82

Total 726 100 100 100

61 I saw students using drugs or alcohol at school-related athletic events after school

2010 2009 2008 2006 2004

Yes 198 28 31 27 37 27

No 520 72 69 73 63 73

Total 718 100 100 100

62 In your opinion what is the single most serious problem at Newberg High School

2010 2009 2008 2006 2004

theft 81 11 12 11 10 5

intimidation 40 6 8 5 4 6

sexual harassment 30 4 6 3 1 4

vandalism 61 9 2 4 4 3

defiance of authority 104 15 14 17 11 17

drug use 181 26 23 21 34 30

use of illegal performance enhancing drugs 12 2 2 1 2 1

gangs 12 2 4 4 3 1

tobacco use 28 4 4 2 2 2

racial harassment 28 4 6 6 4 4

drug sales 13 2 3 4 7 4

alcohol use 33 5 3 6 4 6

Other Please Specify 82 12 12 17 14 16

Total 705 100 100 100

63 If you believe drug use is a problem at NHS in your opinion what is the most widely-used drug at Newberg High School

2010 2009 2008 2006 2004

alcohol 191 32 33 36

marijuana 447 74 67 60

tobacco 151 25 31 23

inhalents 51 8 6 7

prescription drugs (oxycotin vicodin etc) 91 15 17 27

cocaine 62 10 9 7

amphetamines (including meth) 41 7 7 8

Other Please Specify 63 10 8 12

2004-2010 Climate Survey Report Newberg High School NHS Page 10

AVision for NHS 2003 Gates Grant Application

Our school vision of student learning is directly linked to core principles about teaching and learning

1 First we believe all students can learn regardless of their circumstances

2 Teachers and students alike have a desire to learn and both must be supported and encouraged to make connections in school

3 We believe in the concept of catalyst teaching and learning Teachers become catalysts for student learning by actively engaging students in the process of discovery showing students new ways of thinking and sparking new connections with both the material and targeted skills

4 We believe that students need to master essential skills as they expand their knowledge and experience

5 We believe that students learn better when their learning is personalized Students who make connections with significant adults in their lives are more successful as learners

6 We believe that students should have the opportunity to apply their knowledge in a meaningful way outside of the structures of traditional disciplines or content areas

7 We believe that all students can meet high performance standards if they are supported encouraged and have choice in their learning

8 We believe that every student has unique fits talents and interests and it is our job to cultivate them

9 We believe that excellence is achievable in acommunity of learners

Small School Goals and Outcomes 2003middot2010

GOALS School must emphasize two goals personalization-students must be known well and high expectations-- students must know that their teachers will hold them to high standards These goals must create equity by applying them to all students

Goal 1 Substantially increase students readiness for postsecondary education Goal 2 Improve teacher practice in every single class throughout the school Goal 3 Create five autonomous small schools with distinct identities

OUTCOMES o Teaching is rigorous and intellectually vibrant Student achievement is the top priority

o Essential skills are clearly identified supported and consistently taught

o Teachers have high expectations of all students and the skills necessary to support these high expectations

o Advisories and classes support student and adult connections

o Diversity is valued and encouraged Students parents and our community share their experiences in asafe environment

o Student learning and needs drive all instructional and organizational decisions

NEWBERG SCHOOL DISTRICT 29J AGENDA shy November 8 2010

Item Community Growth and Enrollment Information XXXX

Originator Claudia Stewart Coordinator of Communications and Community Relations

Presenter Claudia Stewart

Topic Summary Claudia will update the Board about community growth and enrollment

Information

NEWBERG SCHOOL DISTRICT 29J AGENDA shy November 8 2010

Item

Originator

Presenter

Resolution 2011-03 Appropriation Revision

Nathan Roedel Director of Finance and Operations

Nathan Roedel Director of Finance and Operations

Action XXXX

Topic Summary Appropriation Revision for Fiscal Year 2008-09

Background Information

The Board of Directors adopted the budget for Fiscal Year 2010-11 at the June 28 2010 School Board Meeting

An appropriation revision increasing the Fiduciary Early Retirement Fund in the amount of $10000 is necessary

Original Budget Appropriation $179165

Revised Budget Appropriation $189165

Superintendents Recommendation Move that the Newberg School District Board of Directors approve Resolution 2011 03 to revise appropriations in the Early Retirement Fund for 2010-11 fiscal year by title only

Newberg School District Resolution 2011middot03

Making Appropriations

BE IT RESOLVED that the appropriation amounts for the fiscal year beginning July 1 2010 and for the purposes shown below are hereby revised

Fiduciary Fund

Early Retirement +10000

The above resolution statement was approved and declared adopted on this 8th day of November 2010

Dr Paula A Radich Clerk Melinda Van Bossuyt Chair

NEWBERG SCHOOL DISTRICT 29J AGENDA shy November 8 2010

Item

Originator

Presenter

Cancel November 22 2010 Board Meeting

Toni Wyss Board Secretary

Dr Paula A Radich Superintendent

Action XXXX

Topic Summary Cancel the November 222010 Board Meeting

Superintendents Recommendation Move that the Newberg School District Board of Directors cancel the November 222010 Board Meeting

NEWBERG SCHOOL DISTRICT 29J AGENDA shy November 082010

Item

Originator

Presenter

Request for Proposals for Architectural and Engineering Services

Nathan Roedel Director of Finance and Operations

Nathan Rodel Director of Finance and Operations

Action XXXX

Topic Summary Following the recommendations of the Districts Facilities Task Force the Board will seek proposals regarding acost analysis of those recommendations

Background Information In the fall of 2010 a citizen Facilities Task Force examined current and projected enrollment and facility capacity and made recommendations for future needs The task force reported that the Newberg Public Schools required additional space for future growth The report also stated that schools were in need of repair including roofs heating and ventilating systems The goals are as follows

o Accommodate enrollment growth-now and in the future o Maintain the communitys investment in schools through major maintenance o Increase safety and security at school sites o Purchase property for future schools at todays market rates

Since the completion of projects for the 2002 bond measure the district has maintained its facilities with a minimal expenditure of funds The 1993 bond issue retires in 2011 thereby providing the district a window to determine whether to consider afuture bond measure

For the Board of Directors to adequately plan for future facility needs an updated analysis of enrollment trends educational athletic and activity programs needs and recommendations concerning facility and maintenance costs is required

Superintendents Recommendation Move that the Newberg School District Board of Directors approve the Request for Proposals for Architectural and Engineering Services as presented

Newberg School District 29J Request For Proposals

Architectural and Engineering Services

1 Introduction Newberg School District (hereafter referred to as the District) seeks architectural and engineering proposals regarding the design and construction addition and renovation of the Districts 12 physical facilities The District intends to execute a written agreement with an architectural firm to provide preliminary architectural and engineering cost estimates for a potential construction bond

The Districfs selection process shall consist of the Districts review and analysis of the proposers response to this request for proposal

2 Scope of Services Provide preliminary architectural and engineering estimates for the following projects as recommended by the Districts Facilities Task Force

New Middle Alternative Welcome Center School 1 Build new school that incorporates Transitions and CYFS programs

Include new kitchen and one or more cafeterias Remove modulars at MV ampCV DistrictmiddotWide

2 Resurface parking areas as needed (Pave service road behind NHS) 3 Repair sidewalks as needed 4 Upgrade Phone System 5 Lock Down System (school accessibility) 6 Replace carpets with hard flooring (CVMS DD AC NHS Caftall Center) 7 Security System ampCamera Evaluation (JA MVMS NHS) 8 Replace GCMs with UNCs 9 Replace Gym Lighting - T-5s - (Senate Bill 1149)

111 Install a refrigeration monitoring system

Administrative Servicesmiddot District Office 10 Modify Server Room - fire protection system 11 Additional Parking

Replace Existing Furnaces as Required 108 Build a new server room

pl

Antonia Crater Elementary School

12 New intercom system 13 Add storage - outside behind Gym

Dundee Elementary School 14 Combine two services and replace old panel equipment and wiring 15 New roof on 5th street classrooms 16 Modify and relocate health room 17 Replace gym air handler 18 Replace single pane windows where they occur

Edwards Elementary School 19 New intercom 20 Add parking lot lighting by crosswalk 21 Add speed bumps to parking in front 22 Improve conference room ventilation 23 New Roof 24 Modify built in gutter system 25 Replace Generator 26 Provide additional computer lab (expand into library space) 27 Replace Existing Fiber Ductwork as required

Ewing Young Elementary School 29 Old wiring (asbestos) and distribution panels

Joan Austin Elementary School 30 Fix Cafeteria floor covering and patch new floor 31 Replace fixed window between office and health room with slider

Mabel Rush Elementary School 32 Replace old AO Smith Boiler with new Aerco boiler and integrate into BMS control panel 33 Acoustic tiles in halls (Dual purpose with tack boards) 34 Tack boards in halls (Dual purpose with acoustic tiles in halls) 35 Add electrical outlets 36 Add back-up Generator

108 Design a new serving line for the cafeteria 109 Develop a larger Storage area for the cafeteria

Mountain View Middle School 37 Redesign bus drop off 38 Redesign student drop off and pick up 39 Redesign parking for staff 41 Adjustable shelving and ladder access for PE storage 42 Replace all windows with broken seals

p2

43 44 45 46 47 48 49 50 54 55 56 57 58 59 60

Newberg High School 61 62 63 64 65 66 67 68 69

103 104 105 106 107

Grout and seal kitchen and restroom floors Basketball court drainage (resurface) New Addressable Fire Alarm system Lockers replaced with half size lockers Additional gym or multipurpose room for PE Improved (enlarged) counseling space Increase size of conference room Add office space for speech therapist psychologist behavior amp autism specialists and testing Sound proofing at principals offices Motion detectors (lighting) Add preheat coil to AHU 1 Replace defective VAVcontrollers Replace boiler Add separate hot water source for kitchen Install ducted returns from classroom pods

Modify Server Room fire protection system Upgrade HVAC system for gym Re-design gas shut-off valves in science rooms Modify internal zone return ducting in buildings A B C D E Fand G Redesign old woodshop area for classrooms Move Book Room Replace original hot water heating system in Gym with two high efficiency heaters Provide office space for Blue School that is not separated from the school Add improved entry to NHS (monument lighting landscaping etc) Expand the Great Expectations area-possibly moving a wall into J107 Expand and complete the pantry and expansion of culinary arts area to include acafe Redesign remainder of welding area to support the long-term growth of PCCCommunity classes Redesign Wurrain Theater to include another music classroomrecording studio Convert the former woodshop into a technology center

NHS Athletics Stadium Complex Track

70 New sub-grade improvements and surface for Track 71 Timing Equipment 72 Two Long Jump Pits and add high jump mats by scoreboard

Football Field 73 Artificial Turf

Grandstand 75 Concessions 76 Locker Rooms and Restrooms 77 Storage 78 New Visitor Bleacher

Tennis Courts

p3

(J ltnltgt U I

79 Two additional courts plus electrical circuits 80 Additional Electrical Circuits

Baseball 81 Finish Lights 82 Batting Cage 83 Replace bleachers varsity and JV fields 84 Press Box ampConcessions 85 JV Scoreboard (move to different location or new one)

Softball 86 Netting to protect spectators 87 Batting Cage

Wrestling 88 Replace carpet in Caffall Center with Mondo 89 Industrial washerdryer 90 Lockers in weight room 91 Replace closed off restroom 92 Team Room

McGrath Gym 93 Replace heaters 94 Renovate locker storage and team rooms 95 Move east side curtain to west side 96 Add athletic training room large enough for two tubs and office

Alternative High School Construct a replacement facility for the current Alternative High School building

Physical Plant 97 Install fire sprinkler system 98 Roof exhaust (Grounds Dept) 99 New gutters on storage building

100 New lighting in storage building 101 Insulate warehouses 102 New insulated doors and openers north building 110 Develop warehouse space for freezer

3 Selection Schedule bull Issue Request for Proposal November 9 2010 bull Project OrientationSite Visits (if necessary) TBD bull Receive Response to Request for Proposal 200 pm November 18 2010 bull Conduct Interviews Contact References (if applicable) TBD

The School District reserves the right to terminate suspend or modify the proposed school project at any time prior to executing the OwnerArchitect Form of Agreement In the event of such termination suspension or modification the School District shall have no obligation or liability to any firms preparing or submitting proposals for this RFP

p4

4 Target Dates The following dates are provided for planning purposes only

November 2011-Execute AE Agreement December 2011January 2012- BeginComplete preliminary design and build cost analysis

5 Instructions For Preparing Proposal Proposals shall be submitted in ten (10) copies to

Nathan Roedel Director of Finance and Operations Newberg School District 29J 714 E 6th Street Newberg OR 97132

In order to be considered proposals must be received by the School District no later than 200 pm November 18 2010

Proposals shall contain the information listed below and shall be tabbed as follows

Section 1 Organization Staffing and Qualifications 1) Provide a team organization chart depicting team members Include names titles and specific

responsibilities of team members

a) Through narrative discussion show reason why this firm believes it is especially qualified to undertake this project Discuss any unique qualifications that this firm possesses which would be of a benefit to the School District in the execution of this project

Section 2 Understanding of the Construction Program The Architect shall in a clear concise manner state hisher understanding of the project and program and the role of the Architect in the Pre-Desjgn Phase

The Architect shall provide information regarding their knowledge of the school districts facilities

Section 3 Other Information 1) The Architect shall indicate whether as a single entity or as a member of ajoint venture the firm has been the

subject of any litigation through the discharge of its professional services If so provide a detailed description of the litjgants the subject matter and the disposition of the arbitration or lawsuit

2) The Architect shall provide three (3) or more references of projects within similar industry performed in the previous five (5) years to be contact by the School District

Section 4 Fee Proposal 1) The fee proposal shall include all compensation and other payments due the Architect (eg manpower

overhead profit direct costs etc) in the performance of the scope of this RFP

2) The fee proposal for the project shall include costs associated with the Pre-Design Phase

3) For the pre-design phase show a) The proposed staff man hours anticipated for each discipline and individual total man hours and

estimated total labor and indirect costs

Proposal Evaluation Proposals received will be evaluated on the following criteria

a) Completeness of the submission (PassFail) b) Outcome of Reference Calling (20)

p5

V)i7I I

c) Vendors described knowledge of schools and school district construction (20) d) Vendors described knowledge of Newberg Public Schools buildings and Infrastructure (60)

For a Vendor to receive the full percentage available for each criterion listed district administration (at least six (6) administrators) will rank responses in each area on a scale of 1 (least meets) to 10 (absolutely meets) in regards to the perceived validity of statements contained in the RFP as they relate to the above concepts

p6

~ 12

NEWBERG SCHOOL DISTRICT 29J AGENDA - November 82010

Item Items for Future Agendas Information XXXX

Presenter Board Chair

Topic Summary Attached is the calendar for future Board agenda items

December 13 20tO No Second Meetin

bull Superintendent Evaluation Timeline bull Preliminary 2011middot12 School Calendar bull Special Programs Update bull Budget Calendar and Process 2011middot12 bull Budget Status Report bull Monthly Financial Report - Consent Agenda bull Visioning bull OETC Copier Contract bull Audit Report for 2009-10 with Auditors

Executive Session

Janua 24 2011Janua 102011

bull Proclamation Board Appreciation Month bull New Course Proposals bull Policies

Executive Session

bull Appropriation Transfer Resolution

Executive Session

bull Board Appreciation bull Student Recognition bull Quarterly Financial Report bull Accept Audit for 2009-10 bull Essential Skills bull Division 22 Standards

Executive Session

February 28 2011

630 Executive Session - Exempt Records

bull Student Recognition bull Monthly Financial Report - Consent Agenda

bull Licensed Teacher Contract Renewal bull Temporary Teacher Contracts bull Administrator Contract Renewal bull Superintendent Evaluation bull Superintendent Contract Renewal bull Proclamation-Classified Employee Appreciation Week

(March 7-10) Executive Session

March 28 2011 March 142011

bull Monthly Financial Report Consent Agendabull

Executive Session Executive Session

April 112011

Executive Session

May 092011

bull Establish Meal Prices 2011-12

bull Establish District Fees 2011-12

bull Establish Board Calendar 2011-12 bull WESD Board ElectIon

April 25 2011

bull Prociamation-Teacher Appreciation Week bull Quarterly Financial Report bull Rights and Responsibilities Handbook

Executive Session

May 23 2011

bull Monthly Financial Report - Consent Agenda bull District Fees bull Final 2011-12 School Calendar

Appoint Student Representatives to the Board bull Appropriation Transfer - Resolution

Executive SessionExecutive Session

June 27 2011June 13 2011

bull Resolution 2011- Adopting the Budget Making Appropriations and Imposing and Categorizing Taxes

bull Establish Substitute Teacher Pay Rate 2011-12 bull

Executive Session

bull Monthly Financial Report shybull bull Appropriation Transfer

Executive Session

Consent Agenda

  • Agenda
  • Oath of Office
  • MVMS Student Presentation
  • Consent Agenda
  • Minutes
  • Donation
  • Small Schools Update
  • Community Growth and Enrollment
  • Resolution 2011-03 Appropriation Revision
  • Cancel November 22 2010 Board Meeting
  • RFP Architectural and Engineering Services
  • Future Agendas
Page 29: NEWBERG SCHOOL DISTRICT 29J BOARD OF DIRECTORS … · Topic Summary: Deona Twenge was appointed Board Representative to Zone 1 at the October 25, 2010 Special Board Meeting to fulfill

33 I feel safe at Newberg High School 2010 2009 2008 2006 2004

Agree 499 66 62 55 55 58 Disagree 118 16 18 22 18 14degic Not sure 134 18 21 23 28 28 Total 751 100 100 100

In your opinion are the following issues a problem on the Newberg High School campus

34 Vandalism including graffiti 2010 2009 2008 2006 2004

No problem 197 27 27 21 16 32

Small problem 449 61 62 66 71 61

Serious roblem 90 12 11 13 13 7

Total 736 100 100 100

35 Gangs 2010 2009 2008 2006 2004

No problem 362 49 40 25 28 56

Small problem 326 44 46 56 58 36

Serious problem 48 7 13 19 14 9

Total 736 100 100 100

36 Alcohol use 2010 2009 2008 2006 2004

No problem 225 31 27 25 20 23

Small problem 347 47 46 40 44 48

Serious problem 163 22 26 35 36 29

Total 735 100 100 100

37 If alcohol use is a problem at school where does it happen

2010 2009 2008 2006 2004

hallways 112 20 25 26 17 17

commonscafeteria 130 23 25 28 18 17

parking Iot 297 52 54 58 57 47

classroom 73 13 18 20 12 14

locker areas in hallways 98 17 22 23

PE locker area 88 15 21 23

athletic fields 150 26

gyms 70 12

restrooms 270 48 46 54 51 36

bus stop 136 24 32 31 23 18

on the bus 132 23 29 30 23 21

walkipllI to or from school 290 51 52 53 48 41

athletic sports practices 13 17 9 11

sports events 30 38 43 39

school-sponsored activities or trips 24 26

Other Please Specify 202 36 30 41 43 42

2004-2010 Climate Survey Report Newberg High School NHS Page 5

I if ~y

38 If alcohol use at school is a problem when does it happen

2010 2009 2008 2006 2004

before school 349 60

during advisory 125 22

between classes 165 28

during lunch 250 43

after school 404 70

at sporting events 175 30

at school-sponsored activities or trips 127 22

Other please specify 113 19

39 Tobacco use 2010 2009 2008 2006 2004

No problem 256 35 28 30 19 26

Small problem 325 45 52 46 49 48

Serious problem 145 20 19 25 32 26

Total 726 100 100 100

40 If tobacco use is a problem at school where does it happen

2010 2009 2008 2006 2004

hallways 57 11 21 19 12 9

commonscafeteria 51 10 15 18 7 8

parking lot 272 54 58 56 60 50

classroom 46 9 14 15 8 6

locker areas in hallwyas 54 11 14 17

PE locker area 57 11 16 21

athletic fields 145 29

gyms 54 11

bus stop 189 37 37 38 41 27

on the bus 164 32 20 21 11 12

walking to or from school 70 14 55 55 64 60

athletic sports practices 279 55 10 19 12 8

sports events 23 34 34 28

school-sponsored activities or trips 16 24

Other Please Specify 138 27 30 34 37 31

41 If tobacco use is a problem at school when does it happen 2010 2009 2008 2006 2004

before school 321 62

during advisory 147 29

between classes 164 32

during lunch 259 50

after school 360 70

at sportinj events 142 28

at school~sponsored activities or trips 104 20

Other please specify 102 20

42 Drug use 2010 2009 2008 2006 2004

No problem 154 21 23 18 10 19

Small problem 304 42 44 38 33 39

Serious problem 260 36 33 43 57 42

Total 718 100 100 100

2004-2010 Climate Survey Report Newberg High School NHS Page 6

~ t~l

43 If drug use is a problem at school where does it happen

2010 2009 2008 2006 2004

hallways 109 19 26 32 24 16

commonscafeteria 96 17 25 27 18 16

parking Iot 293 52 55 55 61 49

classroom 83 15 18 22 13 11

Iocker areas in hallway 94 17 26 27

PE lockers 98 18 18 26

athletic fields 181 32

gyms 85 15

restrooms 288 52 47 56 64 47

bus stop 173 31 32 39 41 30

on the bus 130 23 25 28 29 26

walking to or from school 299 53 52 55 61 56

athletic sports practices 16 22 13 14

sports events 28 36 44 38

school-sponsored activities or trips 24 28

Other Please Specify 150 27 26 34 34 34

44 If drug use is a problem at school when does it happen

2010 2009 2008 2006 2004

before school 397 70 middotmiddotVmiddot

during advisory 196 35

between classes 214 38

during lunch 292 52

after school 370 65

at sporting events 158 28

at school-sponsored activities or trips 117 21

Otherplease specify 97 17

45 Drug selling 2010 2009 2008 2006 2004

No problem 313 44 39 34 20 35

Small problem 290 41 39 42 42 42

Serious problem 108 15 22 25 38 23

Total 711 100 100 100

46 If drug selling is a problem at school where does it happen 2010 2009 2008 2006 2004

hallways 166 39 46 49 50 40

commonscafeteria 125 29 37 42 43 33

parking Iot 231 54 53 61 64 54

classroom 92 22 25 30 27 25

locker areas in hallways 124 29 33 40

PE lockers 110 26 27 35

athletic fields 122 29

gyms 105 25

restrooms 193 45 48 52 57 43

bus stoP 148 35 37 42 42 34

on the bus 139 33 36 42 40 35

walking to or from school 201 47 46 54 57 47

athletic sports practices 17 24 18 18

sports events 26 37 40 36

school-sponsored activities or trips 20 27

Other Please Specify 128 30 23 26 26 29

2004-2010 Climate Survey Report Newberg High School NHS Page 7

47 If drug selling is a problem at school when does it happen

before school

during advisory

between classes

during lunch

after school

at sporting events

263

138

180

197

280

132

2010

61

32

42

46

65

31

2009 2008 2006 2004

at school-sponsored activities or trips 116 27

Other please specify 117 27

48 Sexual harassment

No problem

Small problem

Serious problem

Total

317

323

88

728

2010

44

44

12

100

2009

40

45

15

100

2008

36

52

12

100

2006

34

52

13

2004

41

42

14

49 Racial harassment

No problem

Small problem

Serious problem

Total

252

367

112

731

2010

34

50

15

100

2009

32

52

16

100

2008

24

52

25

100

2006

22

56

22

2004

33

47

20

50 Bullying

No problem

Small problem

Serious problem

Total

201

390

138

729

2010

28

53

19

100

2009

26

56

18

100

2008

21

59

20

100

2006

15

61

24

2004

24

57

19

51 Fighting

No probl~m

Small problem

Serious problem

Total

15

71

15

101

2010

15

70

15

100

2009

27

60

13

100

2008

19 ~

62

19

100

2006

12

61

27

2004

24

62

15

To the best of your knowledge have you used any of these substances in the last 30 days

alcohol

Yes

No

2010 2009 2008

19

81

2006

25

75

2004

20

80

Total 100

tobacco

Yes

No

Total

2010 2009 2008

12

88

100

2006

13

87

2004

14

86

2004-2010 Climate Survey Report Newberg High School NHS Page 8

marijuana 2010 2009 2008 2006 2004 Yes 10 14 14 No 90 86 86 Total 100

illicit drugs 2010 2009 2008 2006 2004 Yes 8 8 3 No 92 92 97 Total 100

Which of these things happened to you DURING THE SCHOOL DAY OR AT A SCHOOL ACTIVITY since the beginning of the school year

52 I had something stolen at school 2010 2009 2008 2006 2004

Yes 291 40 42 39 35 18

No 439 60 58 61 65 82

Total 730 100 100 100

53 I saw a student with a weapon at school 2010 2009 2008 2006 2004

Yes 231 32 34 33 26 15

No 502 68 66 67 74 85 Total 733 100 100 100

54 I was picked on at school because of my ethnicity 2010 2009 2008 2006 2004

Yes 111 15 19 16 12 8 No 621 85 81 84 88 92

Total 732 100 100 100

55 I saw students steal from the library a classroom or the cafeteria 2010 2009 2008 2006 2004

Yes 248 34 41 36 38 18

No 481 66 59 64 62 82

Total 729 100 100 100

56 I saw students destroy or mark-up school equipment or buildings 2010 2009 2008 2006 2004

Yes 294 40 44 48 45 21

No 433 60 56 52 55 79

Total 727 100 100 100

57 I saw students with tobacco on campus during the school day 2010 2009 2008 2006 2004

Yes 279 39 40 38 49 35

No 444 61 60 62 51 65

Total 723 100 100 100

58 I saw students using alcohol on campus during the school day 2010 2009 2008 2006 2004

Yes 206 28 34 28

No 519 72 69 72

Total 725 100 100 100

2004-2010 Climate Survey Report Newberg High School NHS Page 9

59 I saw students using drugs on campus during the school day 2010 2009 2008 2006 2004

Yes 215 30 32 30 No 513 70 68 70

Total 728 100 100 100

60 I saw students using drugs or alcohol at school-related activities after school

2010 2009 2008 2006 2004

Yes 226 31 35 30 34 18

No 500 69 65 70 65 82

Total 726 100 100 100

61 I saw students using drugs or alcohol at school-related athletic events after school

2010 2009 2008 2006 2004

Yes 198 28 31 27 37 27

No 520 72 69 73 63 73

Total 718 100 100 100

62 In your opinion what is the single most serious problem at Newberg High School

2010 2009 2008 2006 2004

theft 81 11 12 11 10 5

intimidation 40 6 8 5 4 6

sexual harassment 30 4 6 3 1 4

vandalism 61 9 2 4 4 3

defiance of authority 104 15 14 17 11 17

drug use 181 26 23 21 34 30

use of illegal performance enhancing drugs 12 2 2 1 2 1

gangs 12 2 4 4 3 1

tobacco use 28 4 4 2 2 2

racial harassment 28 4 6 6 4 4

drug sales 13 2 3 4 7 4

alcohol use 33 5 3 6 4 6

Other Please Specify 82 12 12 17 14 16

Total 705 100 100 100

63 If you believe drug use is a problem at NHS in your opinion what is the most widely-used drug at Newberg High School

2010 2009 2008 2006 2004

alcohol 191 32 33 36

marijuana 447 74 67 60

tobacco 151 25 31 23

inhalents 51 8 6 7

prescription drugs (oxycotin vicodin etc) 91 15 17 27

cocaine 62 10 9 7

amphetamines (including meth) 41 7 7 8

Other Please Specify 63 10 8 12

2004-2010 Climate Survey Report Newberg High School NHS Page 10

AVision for NHS 2003 Gates Grant Application

Our school vision of student learning is directly linked to core principles about teaching and learning

1 First we believe all students can learn regardless of their circumstances

2 Teachers and students alike have a desire to learn and both must be supported and encouraged to make connections in school

3 We believe in the concept of catalyst teaching and learning Teachers become catalysts for student learning by actively engaging students in the process of discovery showing students new ways of thinking and sparking new connections with both the material and targeted skills

4 We believe that students need to master essential skills as they expand their knowledge and experience

5 We believe that students learn better when their learning is personalized Students who make connections with significant adults in their lives are more successful as learners

6 We believe that students should have the opportunity to apply their knowledge in a meaningful way outside of the structures of traditional disciplines or content areas

7 We believe that all students can meet high performance standards if they are supported encouraged and have choice in their learning

8 We believe that every student has unique fits talents and interests and it is our job to cultivate them

9 We believe that excellence is achievable in acommunity of learners

Small School Goals and Outcomes 2003middot2010

GOALS School must emphasize two goals personalization-students must be known well and high expectations-- students must know that their teachers will hold them to high standards These goals must create equity by applying them to all students

Goal 1 Substantially increase students readiness for postsecondary education Goal 2 Improve teacher practice in every single class throughout the school Goal 3 Create five autonomous small schools with distinct identities

OUTCOMES o Teaching is rigorous and intellectually vibrant Student achievement is the top priority

o Essential skills are clearly identified supported and consistently taught

o Teachers have high expectations of all students and the skills necessary to support these high expectations

o Advisories and classes support student and adult connections

o Diversity is valued and encouraged Students parents and our community share their experiences in asafe environment

o Student learning and needs drive all instructional and organizational decisions

NEWBERG SCHOOL DISTRICT 29J AGENDA shy November 8 2010

Item Community Growth and Enrollment Information XXXX

Originator Claudia Stewart Coordinator of Communications and Community Relations

Presenter Claudia Stewart

Topic Summary Claudia will update the Board about community growth and enrollment

Information

NEWBERG SCHOOL DISTRICT 29J AGENDA shy November 8 2010

Item

Originator

Presenter

Resolution 2011-03 Appropriation Revision

Nathan Roedel Director of Finance and Operations

Nathan Roedel Director of Finance and Operations

Action XXXX

Topic Summary Appropriation Revision for Fiscal Year 2008-09

Background Information

The Board of Directors adopted the budget for Fiscal Year 2010-11 at the June 28 2010 School Board Meeting

An appropriation revision increasing the Fiduciary Early Retirement Fund in the amount of $10000 is necessary

Original Budget Appropriation $179165

Revised Budget Appropriation $189165

Superintendents Recommendation Move that the Newberg School District Board of Directors approve Resolution 2011 03 to revise appropriations in the Early Retirement Fund for 2010-11 fiscal year by title only

Newberg School District Resolution 2011middot03

Making Appropriations

BE IT RESOLVED that the appropriation amounts for the fiscal year beginning July 1 2010 and for the purposes shown below are hereby revised

Fiduciary Fund

Early Retirement +10000

The above resolution statement was approved and declared adopted on this 8th day of November 2010

Dr Paula A Radich Clerk Melinda Van Bossuyt Chair

NEWBERG SCHOOL DISTRICT 29J AGENDA shy November 8 2010

Item

Originator

Presenter

Cancel November 22 2010 Board Meeting

Toni Wyss Board Secretary

Dr Paula A Radich Superintendent

Action XXXX

Topic Summary Cancel the November 222010 Board Meeting

Superintendents Recommendation Move that the Newberg School District Board of Directors cancel the November 222010 Board Meeting

NEWBERG SCHOOL DISTRICT 29J AGENDA shy November 082010

Item

Originator

Presenter

Request for Proposals for Architectural and Engineering Services

Nathan Roedel Director of Finance and Operations

Nathan Rodel Director of Finance and Operations

Action XXXX

Topic Summary Following the recommendations of the Districts Facilities Task Force the Board will seek proposals regarding acost analysis of those recommendations

Background Information In the fall of 2010 a citizen Facilities Task Force examined current and projected enrollment and facility capacity and made recommendations for future needs The task force reported that the Newberg Public Schools required additional space for future growth The report also stated that schools were in need of repair including roofs heating and ventilating systems The goals are as follows

o Accommodate enrollment growth-now and in the future o Maintain the communitys investment in schools through major maintenance o Increase safety and security at school sites o Purchase property for future schools at todays market rates

Since the completion of projects for the 2002 bond measure the district has maintained its facilities with a minimal expenditure of funds The 1993 bond issue retires in 2011 thereby providing the district a window to determine whether to consider afuture bond measure

For the Board of Directors to adequately plan for future facility needs an updated analysis of enrollment trends educational athletic and activity programs needs and recommendations concerning facility and maintenance costs is required

Superintendents Recommendation Move that the Newberg School District Board of Directors approve the Request for Proposals for Architectural and Engineering Services as presented

Newberg School District 29J Request For Proposals

Architectural and Engineering Services

1 Introduction Newberg School District (hereafter referred to as the District) seeks architectural and engineering proposals regarding the design and construction addition and renovation of the Districts 12 physical facilities The District intends to execute a written agreement with an architectural firm to provide preliminary architectural and engineering cost estimates for a potential construction bond

The Districfs selection process shall consist of the Districts review and analysis of the proposers response to this request for proposal

2 Scope of Services Provide preliminary architectural and engineering estimates for the following projects as recommended by the Districts Facilities Task Force

New Middle Alternative Welcome Center School 1 Build new school that incorporates Transitions and CYFS programs

Include new kitchen and one or more cafeterias Remove modulars at MV ampCV DistrictmiddotWide

2 Resurface parking areas as needed (Pave service road behind NHS) 3 Repair sidewalks as needed 4 Upgrade Phone System 5 Lock Down System (school accessibility) 6 Replace carpets with hard flooring (CVMS DD AC NHS Caftall Center) 7 Security System ampCamera Evaluation (JA MVMS NHS) 8 Replace GCMs with UNCs 9 Replace Gym Lighting - T-5s - (Senate Bill 1149)

111 Install a refrigeration monitoring system

Administrative Servicesmiddot District Office 10 Modify Server Room - fire protection system 11 Additional Parking

Replace Existing Furnaces as Required 108 Build a new server room

pl

Antonia Crater Elementary School

12 New intercom system 13 Add storage - outside behind Gym

Dundee Elementary School 14 Combine two services and replace old panel equipment and wiring 15 New roof on 5th street classrooms 16 Modify and relocate health room 17 Replace gym air handler 18 Replace single pane windows where they occur

Edwards Elementary School 19 New intercom 20 Add parking lot lighting by crosswalk 21 Add speed bumps to parking in front 22 Improve conference room ventilation 23 New Roof 24 Modify built in gutter system 25 Replace Generator 26 Provide additional computer lab (expand into library space) 27 Replace Existing Fiber Ductwork as required

Ewing Young Elementary School 29 Old wiring (asbestos) and distribution panels

Joan Austin Elementary School 30 Fix Cafeteria floor covering and patch new floor 31 Replace fixed window between office and health room with slider

Mabel Rush Elementary School 32 Replace old AO Smith Boiler with new Aerco boiler and integrate into BMS control panel 33 Acoustic tiles in halls (Dual purpose with tack boards) 34 Tack boards in halls (Dual purpose with acoustic tiles in halls) 35 Add electrical outlets 36 Add back-up Generator

108 Design a new serving line for the cafeteria 109 Develop a larger Storage area for the cafeteria

Mountain View Middle School 37 Redesign bus drop off 38 Redesign student drop off and pick up 39 Redesign parking for staff 41 Adjustable shelving and ladder access for PE storage 42 Replace all windows with broken seals

p2

43 44 45 46 47 48 49 50 54 55 56 57 58 59 60

Newberg High School 61 62 63 64 65 66 67 68 69

103 104 105 106 107

Grout and seal kitchen and restroom floors Basketball court drainage (resurface) New Addressable Fire Alarm system Lockers replaced with half size lockers Additional gym or multipurpose room for PE Improved (enlarged) counseling space Increase size of conference room Add office space for speech therapist psychologist behavior amp autism specialists and testing Sound proofing at principals offices Motion detectors (lighting) Add preheat coil to AHU 1 Replace defective VAVcontrollers Replace boiler Add separate hot water source for kitchen Install ducted returns from classroom pods

Modify Server Room fire protection system Upgrade HVAC system for gym Re-design gas shut-off valves in science rooms Modify internal zone return ducting in buildings A B C D E Fand G Redesign old woodshop area for classrooms Move Book Room Replace original hot water heating system in Gym with two high efficiency heaters Provide office space for Blue School that is not separated from the school Add improved entry to NHS (monument lighting landscaping etc) Expand the Great Expectations area-possibly moving a wall into J107 Expand and complete the pantry and expansion of culinary arts area to include acafe Redesign remainder of welding area to support the long-term growth of PCCCommunity classes Redesign Wurrain Theater to include another music classroomrecording studio Convert the former woodshop into a technology center

NHS Athletics Stadium Complex Track

70 New sub-grade improvements and surface for Track 71 Timing Equipment 72 Two Long Jump Pits and add high jump mats by scoreboard

Football Field 73 Artificial Turf

Grandstand 75 Concessions 76 Locker Rooms and Restrooms 77 Storage 78 New Visitor Bleacher

Tennis Courts

p3

(J ltnltgt U I

79 Two additional courts plus electrical circuits 80 Additional Electrical Circuits

Baseball 81 Finish Lights 82 Batting Cage 83 Replace bleachers varsity and JV fields 84 Press Box ampConcessions 85 JV Scoreboard (move to different location or new one)

Softball 86 Netting to protect spectators 87 Batting Cage

Wrestling 88 Replace carpet in Caffall Center with Mondo 89 Industrial washerdryer 90 Lockers in weight room 91 Replace closed off restroom 92 Team Room

McGrath Gym 93 Replace heaters 94 Renovate locker storage and team rooms 95 Move east side curtain to west side 96 Add athletic training room large enough for two tubs and office

Alternative High School Construct a replacement facility for the current Alternative High School building

Physical Plant 97 Install fire sprinkler system 98 Roof exhaust (Grounds Dept) 99 New gutters on storage building

100 New lighting in storage building 101 Insulate warehouses 102 New insulated doors and openers north building 110 Develop warehouse space for freezer

3 Selection Schedule bull Issue Request for Proposal November 9 2010 bull Project OrientationSite Visits (if necessary) TBD bull Receive Response to Request for Proposal 200 pm November 18 2010 bull Conduct Interviews Contact References (if applicable) TBD

The School District reserves the right to terminate suspend or modify the proposed school project at any time prior to executing the OwnerArchitect Form of Agreement In the event of such termination suspension or modification the School District shall have no obligation or liability to any firms preparing or submitting proposals for this RFP

p4

4 Target Dates The following dates are provided for planning purposes only

November 2011-Execute AE Agreement December 2011January 2012- BeginComplete preliminary design and build cost analysis

5 Instructions For Preparing Proposal Proposals shall be submitted in ten (10) copies to

Nathan Roedel Director of Finance and Operations Newberg School District 29J 714 E 6th Street Newberg OR 97132

In order to be considered proposals must be received by the School District no later than 200 pm November 18 2010

Proposals shall contain the information listed below and shall be tabbed as follows

Section 1 Organization Staffing and Qualifications 1) Provide a team organization chart depicting team members Include names titles and specific

responsibilities of team members

a) Through narrative discussion show reason why this firm believes it is especially qualified to undertake this project Discuss any unique qualifications that this firm possesses which would be of a benefit to the School District in the execution of this project

Section 2 Understanding of the Construction Program The Architect shall in a clear concise manner state hisher understanding of the project and program and the role of the Architect in the Pre-Desjgn Phase

The Architect shall provide information regarding their knowledge of the school districts facilities

Section 3 Other Information 1) The Architect shall indicate whether as a single entity or as a member of ajoint venture the firm has been the

subject of any litigation through the discharge of its professional services If so provide a detailed description of the litjgants the subject matter and the disposition of the arbitration or lawsuit

2) The Architect shall provide three (3) or more references of projects within similar industry performed in the previous five (5) years to be contact by the School District

Section 4 Fee Proposal 1) The fee proposal shall include all compensation and other payments due the Architect (eg manpower

overhead profit direct costs etc) in the performance of the scope of this RFP

2) The fee proposal for the project shall include costs associated with the Pre-Design Phase

3) For the pre-design phase show a) The proposed staff man hours anticipated for each discipline and individual total man hours and

estimated total labor and indirect costs

Proposal Evaluation Proposals received will be evaluated on the following criteria

a) Completeness of the submission (PassFail) b) Outcome of Reference Calling (20)

p5

V)i7I I

c) Vendors described knowledge of schools and school district construction (20) d) Vendors described knowledge of Newberg Public Schools buildings and Infrastructure (60)

For a Vendor to receive the full percentage available for each criterion listed district administration (at least six (6) administrators) will rank responses in each area on a scale of 1 (least meets) to 10 (absolutely meets) in regards to the perceived validity of statements contained in the RFP as they relate to the above concepts

p6

~ 12

NEWBERG SCHOOL DISTRICT 29J AGENDA - November 82010

Item Items for Future Agendas Information XXXX

Presenter Board Chair

Topic Summary Attached is the calendar for future Board agenda items

December 13 20tO No Second Meetin

bull Superintendent Evaluation Timeline bull Preliminary 2011middot12 School Calendar bull Special Programs Update bull Budget Calendar and Process 2011middot12 bull Budget Status Report bull Monthly Financial Report - Consent Agenda bull Visioning bull OETC Copier Contract bull Audit Report for 2009-10 with Auditors

Executive Session

Janua 24 2011Janua 102011

bull Proclamation Board Appreciation Month bull New Course Proposals bull Policies

Executive Session

bull Appropriation Transfer Resolution

Executive Session

bull Board Appreciation bull Student Recognition bull Quarterly Financial Report bull Accept Audit for 2009-10 bull Essential Skills bull Division 22 Standards

Executive Session

February 28 2011

630 Executive Session - Exempt Records

bull Student Recognition bull Monthly Financial Report - Consent Agenda

bull Licensed Teacher Contract Renewal bull Temporary Teacher Contracts bull Administrator Contract Renewal bull Superintendent Evaluation bull Superintendent Contract Renewal bull Proclamation-Classified Employee Appreciation Week

(March 7-10) Executive Session

March 28 2011 March 142011

bull Monthly Financial Report Consent Agendabull

Executive Session Executive Session

April 112011

Executive Session

May 092011

bull Establish Meal Prices 2011-12

bull Establish District Fees 2011-12

bull Establish Board Calendar 2011-12 bull WESD Board ElectIon

April 25 2011

bull Prociamation-Teacher Appreciation Week bull Quarterly Financial Report bull Rights and Responsibilities Handbook

Executive Session

May 23 2011

bull Monthly Financial Report - Consent Agenda bull District Fees bull Final 2011-12 School Calendar

Appoint Student Representatives to the Board bull Appropriation Transfer - Resolution

Executive SessionExecutive Session

June 27 2011June 13 2011

bull Resolution 2011- Adopting the Budget Making Appropriations and Imposing and Categorizing Taxes

bull Establish Substitute Teacher Pay Rate 2011-12 bull

Executive Session

bull Monthly Financial Report shybull bull Appropriation Transfer

Executive Session

Consent Agenda

  • Agenda
  • Oath of Office
  • MVMS Student Presentation
  • Consent Agenda
  • Minutes
  • Donation
  • Small Schools Update
  • Community Growth and Enrollment
  • Resolution 2011-03 Appropriation Revision
  • Cancel November 22 2010 Board Meeting
  • RFP Architectural and Engineering Services
  • Future Agendas
Page 30: NEWBERG SCHOOL DISTRICT 29J BOARD OF DIRECTORS … · Topic Summary: Deona Twenge was appointed Board Representative to Zone 1 at the October 25, 2010 Special Board Meeting to fulfill

I if ~y

38 If alcohol use at school is a problem when does it happen

2010 2009 2008 2006 2004

before school 349 60

during advisory 125 22

between classes 165 28

during lunch 250 43

after school 404 70

at sporting events 175 30

at school-sponsored activities or trips 127 22

Other please specify 113 19

39 Tobacco use 2010 2009 2008 2006 2004

No problem 256 35 28 30 19 26

Small problem 325 45 52 46 49 48

Serious problem 145 20 19 25 32 26

Total 726 100 100 100

40 If tobacco use is a problem at school where does it happen

2010 2009 2008 2006 2004

hallways 57 11 21 19 12 9

commonscafeteria 51 10 15 18 7 8

parking lot 272 54 58 56 60 50

classroom 46 9 14 15 8 6

locker areas in hallwyas 54 11 14 17

PE locker area 57 11 16 21

athletic fields 145 29

gyms 54 11

bus stop 189 37 37 38 41 27

on the bus 164 32 20 21 11 12

walking to or from school 70 14 55 55 64 60

athletic sports practices 279 55 10 19 12 8

sports events 23 34 34 28

school-sponsored activities or trips 16 24

Other Please Specify 138 27 30 34 37 31

41 If tobacco use is a problem at school when does it happen 2010 2009 2008 2006 2004

before school 321 62

during advisory 147 29

between classes 164 32

during lunch 259 50

after school 360 70

at sportinj events 142 28

at school~sponsored activities or trips 104 20

Other please specify 102 20

42 Drug use 2010 2009 2008 2006 2004

No problem 154 21 23 18 10 19

Small problem 304 42 44 38 33 39

Serious problem 260 36 33 43 57 42

Total 718 100 100 100

2004-2010 Climate Survey Report Newberg High School NHS Page 6

~ t~l

43 If drug use is a problem at school where does it happen

2010 2009 2008 2006 2004

hallways 109 19 26 32 24 16

commonscafeteria 96 17 25 27 18 16

parking Iot 293 52 55 55 61 49

classroom 83 15 18 22 13 11

Iocker areas in hallway 94 17 26 27

PE lockers 98 18 18 26

athletic fields 181 32

gyms 85 15

restrooms 288 52 47 56 64 47

bus stop 173 31 32 39 41 30

on the bus 130 23 25 28 29 26

walking to or from school 299 53 52 55 61 56

athletic sports practices 16 22 13 14

sports events 28 36 44 38

school-sponsored activities or trips 24 28

Other Please Specify 150 27 26 34 34 34

44 If drug use is a problem at school when does it happen

2010 2009 2008 2006 2004

before school 397 70 middotmiddotVmiddot

during advisory 196 35

between classes 214 38

during lunch 292 52

after school 370 65

at sporting events 158 28

at school-sponsored activities or trips 117 21

Otherplease specify 97 17

45 Drug selling 2010 2009 2008 2006 2004

No problem 313 44 39 34 20 35

Small problem 290 41 39 42 42 42

Serious problem 108 15 22 25 38 23

Total 711 100 100 100

46 If drug selling is a problem at school where does it happen 2010 2009 2008 2006 2004

hallways 166 39 46 49 50 40

commonscafeteria 125 29 37 42 43 33

parking Iot 231 54 53 61 64 54

classroom 92 22 25 30 27 25

locker areas in hallways 124 29 33 40

PE lockers 110 26 27 35

athletic fields 122 29

gyms 105 25

restrooms 193 45 48 52 57 43

bus stoP 148 35 37 42 42 34

on the bus 139 33 36 42 40 35

walking to or from school 201 47 46 54 57 47

athletic sports practices 17 24 18 18

sports events 26 37 40 36

school-sponsored activities or trips 20 27

Other Please Specify 128 30 23 26 26 29

2004-2010 Climate Survey Report Newberg High School NHS Page 7

47 If drug selling is a problem at school when does it happen

before school

during advisory

between classes

during lunch

after school

at sporting events

263

138

180

197

280

132

2010

61

32

42

46

65

31

2009 2008 2006 2004

at school-sponsored activities or trips 116 27

Other please specify 117 27

48 Sexual harassment

No problem

Small problem

Serious problem

Total

317

323

88

728

2010

44

44

12

100

2009

40

45

15

100

2008

36

52

12

100

2006

34

52

13

2004

41

42

14

49 Racial harassment

No problem

Small problem

Serious problem

Total

252

367

112

731

2010

34

50

15

100

2009

32

52

16

100

2008

24

52

25

100

2006

22

56

22

2004

33

47

20

50 Bullying

No problem

Small problem

Serious problem

Total

201

390

138

729

2010

28

53

19

100

2009

26

56

18

100

2008

21

59

20

100

2006

15

61

24

2004

24

57

19

51 Fighting

No probl~m

Small problem

Serious problem

Total

15

71

15

101

2010

15

70

15

100

2009

27

60

13

100

2008

19 ~

62

19

100

2006

12

61

27

2004

24

62

15

To the best of your knowledge have you used any of these substances in the last 30 days

alcohol

Yes

No

2010 2009 2008

19

81

2006

25

75

2004

20

80

Total 100

tobacco

Yes

No

Total

2010 2009 2008

12

88

100

2006

13

87

2004

14

86

2004-2010 Climate Survey Report Newberg High School NHS Page 8

marijuana 2010 2009 2008 2006 2004 Yes 10 14 14 No 90 86 86 Total 100

illicit drugs 2010 2009 2008 2006 2004 Yes 8 8 3 No 92 92 97 Total 100

Which of these things happened to you DURING THE SCHOOL DAY OR AT A SCHOOL ACTIVITY since the beginning of the school year

52 I had something stolen at school 2010 2009 2008 2006 2004

Yes 291 40 42 39 35 18

No 439 60 58 61 65 82

Total 730 100 100 100

53 I saw a student with a weapon at school 2010 2009 2008 2006 2004

Yes 231 32 34 33 26 15

No 502 68 66 67 74 85 Total 733 100 100 100

54 I was picked on at school because of my ethnicity 2010 2009 2008 2006 2004

Yes 111 15 19 16 12 8 No 621 85 81 84 88 92

Total 732 100 100 100

55 I saw students steal from the library a classroom or the cafeteria 2010 2009 2008 2006 2004

Yes 248 34 41 36 38 18

No 481 66 59 64 62 82

Total 729 100 100 100

56 I saw students destroy or mark-up school equipment or buildings 2010 2009 2008 2006 2004

Yes 294 40 44 48 45 21

No 433 60 56 52 55 79

Total 727 100 100 100

57 I saw students with tobacco on campus during the school day 2010 2009 2008 2006 2004

Yes 279 39 40 38 49 35

No 444 61 60 62 51 65

Total 723 100 100 100

58 I saw students using alcohol on campus during the school day 2010 2009 2008 2006 2004

Yes 206 28 34 28

No 519 72 69 72

Total 725 100 100 100

2004-2010 Climate Survey Report Newberg High School NHS Page 9

59 I saw students using drugs on campus during the school day 2010 2009 2008 2006 2004

Yes 215 30 32 30 No 513 70 68 70

Total 728 100 100 100

60 I saw students using drugs or alcohol at school-related activities after school

2010 2009 2008 2006 2004

Yes 226 31 35 30 34 18

No 500 69 65 70 65 82

Total 726 100 100 100

61 I saw students using drugs or alcohol at school-related athletic events after school

2010 2009 2008 2006 2004

Yes 198 28 31 27 37 27

No 520 72 69 73 63 73

Total 718 100 100 100

62 In your opinion what is the single most serious problem at Newberg High School

2010 2009 2008 2006 2004

theft 81 11 12 11 10 5

intimidation 40 6 8 5 4 6

sexual harassment 30 4 6 3 1 4

vandalism 61 9 2 4 4 3

defiance of authority 104 15 14 17 11 17

drug use 181 26 23 21 34 30

use of illegal performance enhancing drugs 12 2 2 1 2 1

gangs 12 2 4 4 3 1

tobacco use 28 4 4 2 2 2

racial harassment 28 4 6 6 4 4

drug sales 13 2 3 4 7 4

alcohol use 33 5 3 6 4 6

Other Please Specify 82 12 12 17 14 16

Total 705 100 100 100

63 If you believe drug use is a problem at NHS in your opinion what is the most widely-used drug at Newberg High School

2010 2009 2008 2006 2004

alcohol 191 32 33 36

marijuana 447 74 67 60

tobacco 151 25 31 23

inhalents 51 8 6 7

prescription drugs (oxycotin vicodin etc) 91 15 17 27

cocaine 62 10 9 7

amphetamines (including meth) 41 7 7 8

Other Please Specify 63 10 8 12

2004-2010 Climate Survey Report Newberg High School NHS Page 10

AVision for NHS 2003 Gates Grant Application

Our school vision of student learning is directly linked to core principles about teaching and learning

1 First we believe all students can learn regardless of their circumstances

2 Teachers and students alike have a desire to learn and both must be supported and encouraged to make connections in school

3 We believe in the concept of catalyst teaching and learning Teachers become catalysts for student learning by actively engaging students in the process of discovery showing students new ways of thinking and sparking new connections with both the material and targeted skills

4 We believe that students need to master essential skills as they expand their knowledge and experience

5 We believe that students learn better when their learning is personalized Students who make connections with significant adults in their lives are more successful as learners

6 We believe that students should have the opportunity to apply their knowledge in a meaningful way outside of the structures of traditional disciplines or content areas

7 We believe that all students can meet high performance standards if they are supported encouraged and have choice in their learning

8 We believe that every student has unique fits talents and interests and it is our job to cultivate them

9 We believe that excellence is achievable in acommunity of learners

Small School Goals and Outcomes 2003middot2010

GOALS School must emphasize two goals personalization-students must be known well and high expectations-- students must know that their teachers will hold them to high standards These goals must create equity by applying them to all students

Goal 1 Substantially increase students readiness for postsecondary education Goal 2 Improve teacher practice in every single class throughout the school Goal 3 Create five autonomous small schools with distinct identities

OUTCOMES o Teaching is rigorous and intellectually vibrant Student achievement is the top priority

o Essential skills are clearly identified supported and consistently taught

o Teachers have high expectations of all students and the skills necessary to support these high expectations

o Advisories and classes support student and adult connections

o Diversity is valued and encouraged Students parents and our community share their experiences in asafe environment

o Student learning and needs drive all instructional and organizational decisions

NEWBERG SCHOOL DISTRICT 29J AGENDA shy November 8 2010

Item Community Growth and Enrollment Information XXXX

Originator Claudia Stewart Coordinator of Communications and Community Relations

Presenter Claudia Stewart

Topic Summary Claudia will update the Board about community growth and enrollment

Information

NEWBERG SCHOOL DISTRICT 29J AGENDA shy November 8 2010

Item

Originator

Presenter

Resolution 2011-03 Appropriation Revision

Nathan Roedel Director of Finance and Operations

Nathan Roedel Director of Finance and Operations

Action XXXX

Topic Summary Appropriation Revision for Fiscal Year 2008-09

Background Information

The Board of Directors adopted the budget for Fiscal Year 2010-11 at the June 28 2010 School Board Meeting

An appropriation revision increasing the Fiduciary Early Retirement Fund in the amount of $10000 is necessary

Original Budget Appropriation $179165

Revised Budget Appropriation $189165

Superintendents Recommendation Move that the Newberg School District Board of Directors approve Resolution 2011 03 to revise appropriations in the Early Retirement Fund for 2010-11 fiscal year by title only

Newberg School District Resolution 2011middot03

Making Appropriations

BE IT RESOLVED that the appropriation amounts for the fiscal year beginning July 1 2010 and for the purposes shown below are hereby revised

Fiduciary Fund

Early Retirement +10000

The above resolution statement was approved and declared adopted on this 8th day of November 2010

Dr Paula A Radich Clerk Melinda Van Bossuyt Chair

NEWBERG SCHOOL DISTRICT 29J AGENDA shy November 8 2010

Item

Originator

Presenter

Cancel November 22 2010 Board Meeting

Toni Wyss Board Secretary

Dr Paula A Radich Superintendent

Action XXXX

Topic Summary Cancel the November 222010 Board Meeting

Superintendents Recommendation Move that the Newberg School District Board of Directors cancel the November 222010 Board Meeting

NEWBERG SCHOOL DISTRICT 29J AGENDA shy November 082010

Item

Originator

Presenter

Request for Proposals for Architectural and Engineering Services

Nathan Roedel Director of Finance and Operations

Nathan Rodel Director of Finance and Operations

Action XXXX

Topic Summary Following the recommendations of the Districts Facilities Task Force the Board will seek proposals regarding acost analysis of those recommendations

Background Information In the fall of 2010 a citizen Facilities Task Force examined current and projected enrollment and facility capacity and made recommendations for future needs The task force reported that the Newberg Public Schools required additional space for future growth The report also stated that schools were in need of repair including roofs heating and ventilating systems The goals are as follows

o Accommodate enrollment growth-now and in the future o Maintain the communitys investment in schools through major maintenance o Increase safety and security at school sites o Purchase property for future schools at todays market rates

Since the completion of projects for the 2002 bond measure the district has maintained its facilities with a minimal expenditure of funds The 1993 bond issue retires in 2011 thereby providing the district a window to determine whether to consider afuture bond measure

For the Board of Directors to adequately plan for future facility needs an updated analysis of enrollment trends educational athletic and activity programs needs and recommendations concerning facility and maintenance costs is required

Superintendents Recommendation Move that the Newberg School District Board of Directors approve the Request for Proposals for Architectural and Engineering Services as presented

Newberg School District 29J Request For Proposals

Architectural and Engineering Services

1 Introduction Newberg School District (hereafter referred to as the District) seeks architectural and engineering proposals regarding the design and construction addition and renovation of the Districts 12 physical facilities The District intends to execute a written agreement with an architectural firm to provide preliminary architectural and engineering cost estimates for a potential construction bond

The Districfs selection process shall consist of the Districts review and analysis of the proposers response to this request for proposal

2 Scope of Services Provide preliminary architectural and engineering estimates for the following projects as recommended by the Districts Facilities Task Force

New Middle Alternative Welcome Center School 1 Build new school that incorporates Transitions and CYFS programs

Include new kitchen and one or more cafeterias Remove modulars at MV ampCV DistrictmiddotWide

2 Resurface parking areas as needed (Pave service road behind NHS) 3 Repair sidewalks as needed 4 Upgrade Phone System 5 Lock Down System (school accessibility) 6 Replace carpets with hard flooring (CVMS DD AC NHS Caftall Center) 7 Security System ampCamera Evaluation (JA MVMS NHS) 8 Replace GCMs with UNCs 9 Replace Gym Lighting - T-5s - (Senate Bill 1149)

111 Install a refrigeration monitoring system

Administrative Servicesmiddot District Office 10 Modify Server Room - fire protection system 11 Additional Parking

Replace Existing Furnaces as Required 108 Build a new server room

pl

Antonia Crater Elementary School

12 New intercom system 13 Add storage - outside behind Gym

Dundee Elementary School 14 Combine two services and replace old panel equipment and wiring 15 New roof on 5th street classrooms 16 Modify and relocate health room 17 Replace gym air handler 18 Replace single pane windows where they occur

Edwards Elementary School 19 New intercom 20 Add parking lot lighting by crosswalk 21 Add speed bumps to parking in front 22 Improve conference room ventilation 23 New Roof 24 Modify built in gutter system 25 Replace Generator 26 Provide additional computer lab (expand into library space) 27 Replace Existing Fiber Ductwork as required

Ewing Young Elementary School 29 Old wiring (asbestos) and distribution panels

Joan Austin Elementary School 30 Fix Cafeteria floor covering and patch new floor 31 Replace fixed window between office and health room with slider

Mabel Rush Elementary School 32 Replace old AO Smith Boiler with new Aerco boiler and integrate into BMS control panel 33 Acoustic tiles in halls (Dual purpose with tack boards) 34 Tack boards in halls (Dual purpose with acoustic tiles in halls) 35 Add electrical outlets 36 Add back-up Generator

108 Design a new serving line for the cafeteria 109 Develop a larger Storage area for the cafeteria

Mountain View Middle School 37 Redesign bus drop off 38 Redesign student drop off and pick up 39 Redesign parking for staff 41 Adjustable shelving and ladder access for PE storage 42 Replace all windows with broken seals

p2

43 44 45 46 47 48 49 50 54 55 56 57 58 59 60

Newberg High School 61 62 63 64 65 66 67 68 69

103 104 105 106 107

Grout and seal kitchen and restroom floors Basketball court drainage (resurface) New Addressable Fire Alarm system Lockers replaced with half size lockers Additional gym or multipurpose room for PE Improved (enlarged) counseling space Increase size of conference room Add office space for speech therapist psychologist behavior amp autism specialists and testing Sound proofing at principals offices Motion detectors (lighting) Add preheat coil to AHU 1 Replace defective VAVcontrollers Replace boiler Add separate hot water source for kitchen Install ducted returns from classroom pods

Modify Server Room fire protection system Upgrade HVAC system for gym Re-design gas shut-off valves in science rooms Modify internal zone return ducting in buildings A B C D E Fand G Redesign old woodshop area for classrooms Move Book Room Replace original hot water heating system in Gym with two high efficiency heaters Provide office space for Blue School that is not separated from the school Add improved entry to NHS (monument lighting landscaping etc) Expand the Great Expectations area-possibly moving a wall into J107 Expand and complete the pantry and expansion of culinary arts area to include acafe Redesign remainder of welding area to support the long-term growth of PCCCommunity classes Redesign Wurrain Theater to include another music classroomrecording studio Convert the former woodshop into a technology center

NHS Athletics Stadium Complex Track

70 New sub-grade improvements and surface for Track 71 Timing Equipment 72 Two Long Jump Pits and add high jump mats by scoreboard

Football Field 73 Artificial Turf

Grandstand 75 Concessions 76 Locker Rooms and Restrooms 77 Storage 78 New Visitor Bleacher

Tennis Courts

p3

(J ltnltgt U I

79 Two additional courts plus electrical circuits 80 Additional Electrical Circuits

Baseball 81 Finish Lights 82 Batting Cage 83 Replace bleachers varsity and JV fields 84 Press Box ampConcessions 85 JV Scoreboard (move to different location or new one)

Softball 86 Netting to protect spectators 87 Batting Cage

Wrestling 88 Replace carpet in Caffall Center with Mondo 89 Industrial washerdryer 90 Lockers in weight room 91 Replace closed off restroom 92 Team Room

McGrath Gym 93 Replace heaters 94 Renovate locker storage and team rooms 95 Move east side curtain to west side 96 Add athletic training room large enough for two tubs and office

Alternative High School Construct a replacement facility for the current Alternative High School building

Physical Plant 97 Install fire sprinkler system 98 Roof exhaust (Grounds Dept) 99 New gutters on storage building

100 New lighting in storage building 101 Insulate warehouses 102 New insulated doors and openers north building 110 Develop warehouse space for freezer

3 Selection Schedule bull Issue Request for Proposal November 9 2010 bull Project OrientationSite Visits (if necessary) TBD bull Receive Response to Request for Proposal 200 pm November 18 2010 bull Conduct Interviews Contact References (if applicable) TBD

The School District reserves the right to terminate suspend or modify the proposed school project at any time prior to executing the OwnerArchitect Form of Agreement In the event of such termination suspension or modification the School District shall have no obligation or liability to any firms preparing or submitting proposals for this RFP

p4

4 Target Dates The following dates are provided for planning purposes only

November 2011-Execute AE Agreement December 2011January 2012- BeginComplete preliminary design and build cost analysis

5 Instructions For Preparing Proposal Proposals shall be submitted in ten (10) copies to

Nathan Roedel Director of Finance and Operations Newberg School District 29J 714 E 6th Street Newberg OR 97132

In order to be considered proposals must be received by the School District no later than 200 pm November 18 2010

Proposals shall contain the information listed below and shall be tabbed as follows

Section 1 Organization Staffing and Qualifications 1) Provide a team organization chart depicting team members Include names titles and specific

responsibilities of team members

a) Through narrative discussion show reason why this firm believes it is especially qualified to undertake this project Discuss any unique qualifications that this firm possesses which would be of a benefit to the School District in the execution of this project

Section 2 Understanding of the Construction Program The Architect shall in a clear concise manner state hisher understanding of the project and program and the role of the Architect in the Pre-Desjgn Phase

The Architect shall provide information regarding their knowledge of the school districts facilities

Section 3 Other Information 1) The Architect shall indicate whether as a single entity or as a member of ajoint venture the firm has been the

subject of any litigation through the discharge of its professional services If so provide a detailed description of the litjgants the subject matter and the disposition of the arbitration or lawsuit

2) The Architect shall provide three (3) or more references of projects within similar industry performed in the previous five (5) years to be contact by the School District

Section 4 Fee Proposal 1) The fee proposal shall include all compensation and other payments due the Architect (eg manpower

overhead profit direct costs etc) in the performance of the scope of this RFP

2) The fee proposal for the project shall include costs associated with the Pre-Design Phase

3) For the pre-design phase show a) The proposed staff man hours anticipated for each discipline and individual total man hours and

estimated total labor and indirect costs

Proposal Evaluation Proposals received will be evaluated on the following criteria

a) Completeness of the submission (PassFail) b) Outcome of Reference Calling (20)

p5

V)i7I I

c) Vendors described knowledge of schools and school district construction (20) d) Vendors described knowledge of Newberg Public Schools buildings and Infrastructure (60)

For a Vendor to receive the full percentage available for each criterion listed district administration (at least six (6) administrators) will rank responses in each area on a scale of 1 (least meets) to 10 (absolutely meets) in regards to the perceived validity of statements contained in the RFP as they relate to the above concepts

p6

~ 12

NEWBERG SCHOOL DISTRICT 29J AGENDA - November 82010

Item Items for Future Agendas Information XXXX

Presenter Board Chair

Topic Summary Attached is the calendar for future Board agenda items

December 13 20tO No Second Meetin

bull Superintendent Evaluation Timeline bull Preliminary 2011middot12 School Calendar bull Special Programs Update bull Budget Calendar and Process 2011middot12 bull Budget Status Report bull Monthly Financial Report - Consent Agenda bull Visioning bull OETC Copier Contract bull Audit Report for 2009-10 with Auditors

Executive Session

Janua 24 2011Janua 102011

bull Proclamation Board Appreciation Month bull New Course Proposals bull Policies

Executive Session

bull Appropriation Transfer Resolution

Executive Session

bull Board Appreciation bull Student Recognition bull Quarterly Financial Report bull Accept Audit for 2009-10 bull Essential Skills bull Division 22 Standards

Executive Session

February 28 2011

630 Executive Session - Exempt Records

bull Student Recognition bull Monthly Financial Report - Consent Agenda

bull Licensed Teacher Contract Renewal bull Temporary Teacher Contracts bull Administrator Contract Renewal bull Superintendent Evaluation bull Superintendent Contract Renewal bull Proclamation-Classified Employee Appreciation Week

(March 7-10) Executive Session

March 28 2011 March 142011

bull Monthly Financial Report Consent Agendabull

Executive Session Executive Session

April 112011

Executive Session

May 092011

bull Establish Meal Prices 2011-12

bull Establish District Fees 2011-12

bull Establish Board Calendar 2011-12 bull WESD Board ElectIon

April 25 2011

bull Prociamation-Teacher Appreciation Week bull Quarterly Financial Report bull Rights and Responsibilities Handbook

Executive Session

May 23 2011

bull Monthly Financial Report - Consent Agenda bull District Fees bull Final 2011-12 School Calendar

Appoint Student Representatives to the Board bull Appropriation Transfer - Resolution

Executive SessionExecutive Session

June 27 2011June 13 2011

bull Resolution 2011- Adopting the Budget Making Appropriations and Imposing and Categorizing Taxes

bull Establish Substitute Teacher Pay Rate 2011-12 bull

Executive Session

bull Monthly Financial Report shybull bull Appropriation Transfer

Executive Session

Consent Agenda

  • Agenda
  • Oath of Office
  • MVMS Student Presentation
  • Consent Agenda
  • Minutes
  • Donation
  • Small Schools Update
  • Community Growth and Enrollment
  • Resolution 2011-03 Appropriation Revision
  • Cancel November 22 2010 Board Meeting
  • RFP Architectural and Engineering Services
  • Future Agendas
Page 31: NEWBERG SCHOOL DISTRICT 29J BOARD OF DIRECTORS … · Topic Summary: Deona Twenge was appointed Board Representative to Zone 1 at the October 25, 2010 Special Board Meeting to fulfill

~ t~l

43 If drug use is a problem at school where does it happen

2010 2009 2008 2006 2004

hallways 109 19 26 32 24 16

commonscafeteria 96 17 25 27 18 16

parking Iot 293 52 55 55 61 49

classroom 83 15 18 22 13 11

Iocker areas in hallway 94 17 26 27

PE lockers 98 18 18 26

athletic fields 181 32

gyms 85 15

restrooms 288 52 47 56 64 47

bus stop 173 31 32 39 41 30

on the bus 130 23 25 28 29 26

walking to or from school 299 53 52 55 61 56

athletic sports practices 16 22 13 14

sports events 28 36 44 38

school-sponsored activities or trips 24 28

Other Please Specify 150 27 26 34 34 34

44 If drug use is a problem at school when does it happen

2010 2009 2008 2006 2004

before school 397 70 middotmiddotVmiddot

during advisory 196 35

between classes 214 38

during lunch 292 52

after school 370 65

at sporting events 158 28

at school-sponsored activities or trips 117 21

Otherplease specify 97 17

45 Drug selling 2010 2009 2008 2006 2004

No problem 313 44 39 34 20 35

Small problem 290 41 39 42 42 42

Serious problem 108 15 22 25 38 23

Total 711 100 100 100

46 If drug selling is a problem at school where does it happen 2010 2009 2008 2006 2004

hallways 166 39 46 49 50 40

commonscafeteria 125 29 37 42 43 33

parking Iot 231 54 53 61 64 54

classroom 92 22 25 30 27 25

locker areas in hallways 124 29 33 40

PE lockers 110 26 27 35

athletic fields 122 29

gyms 105 25

restrooms 193 45 48 52 57 43

bus stoP 148 35 37 42 42 34

on the bus 139 33 36 42 40 35

walking to or from school 201 47 46 54 57 47

athletic sports practices 17 24 18 18

sports events 26 37 40 36

school-sponsored activities or trips 20 27

Other Please Specify 128 30 23 26 26 29

2004-2010 Climate Survey Report Newberg High School NHS Page 7

47 If drug selling is a problem at school when does it happen

before school

during advisory

between classes

during lunch

after school

at sporting events

263

138

180

197

280

132

2010

61

32

42

46

65

31

2009 2008 2006 2004

at school-sponsored activities or trips 116 27

Other please specify 117 27

48 Sexual harassment

No problem

Small problem

Serious problem

Total

317

323

88

728

2010

44

44

12

100

2009

40

45

15

100

2008

36

52

12

100

2006

34

52

13

2004

41

42

14

49 Racial harassment

No problem

Small problem

Serious problem

Total

252

367

112

731

2010

34

50

15

100

2009

32

52

16

100

2008

24

52

25

100

2006

22

56

22

2004

33

47

20

50 Bullying

No problem

Small problem

Serious problem

Total

201

390

138

729

2010

28

53

19

100

2009

26

56

18

100

2008

21

59

20

100

2006

15

61

24

2004

24

57

19

51 Fighting

No probl~m

Small problem

Serious problem

Total

15

71

15

101

2010

15

70

15

100

2009

27

60

13

100

2008

19 ~

62

19

100

2006

12

61

27

2004

24

62

15

To the best of your knowledge have you used any of these substances in the last 30 days

alcohol

Yes

No

2010 2009 2008

19

81

2006

25

75

2004

20

80

Total 100

tobacco

Yes

No

Total

2010 2009 2008

12

88

100

2006

13

87

2004

14

86

2004-2010 Climate Survey Report Newberg High School NHS Page 8

marijuana 2010 2009 2008 2006 2004 Yes 10 14 14 No 90 86 86 Total 100

illicit drugs 2010 2009 2008 2006 2004 Yes 8 8 3 No 92 92 97 Total 100

Which of these things happened to you DURING THE SCHOOL DAY OR AT A SCHOOL ACTIVITY since the beginning of the school year

52 I had something stolen at school 2010 2009 2008 2006 2004

Yes 291 40 42 39 35 18

No 439 60 58 61 65 82

Total 730 100 100 100

53 I saw a student with a weapon at school 2010 2009 2008 2006 2004

Yes 231 32 34 33 26 15

No 502 68 66 67 74 85 Total 733 100 100 100

54 I was picked on at school because of my ethnicity 2010 2009 2008 2006 2004

Yes 111 15 19 16 12 8 No 621 85 81 84 88 92

Total 732 100 100 100

55 I saw students steal from the library a classroom or the cafeteria 2010 2009 2008 2006 2004

Yes 248 34 41 36 38 18

No 481 66 59 64 62 82

Total 729 100 100 100

56 I saw students destroy or mark-up school equipment or buildings 2010 2009 2008 2006 2004

Yes 294 40 44 48 45 21

No 433 60 56 52 55 79

Total 727 100 100 100

57 I saw students with tobacco on campus during the school day 2010 2009 2008 2006 2004

Yes 279 39 40 38 49 35

No 444 61 60 62 51 65

Total 723 100 100 100

58 I saw students using alcohol on campus during the school day 2010 2009 2008 2006 2004

Yes 206 28 34 28

No 519 72 69 72

Total 725 100 100 100

2004-2010 Climate Survey Report Newberg High School NHS Page 9

59 I saw students using drugs on campus during the school day 2010 2009 2008 2006 2004

Yes 215 30 32 30 No 513 70 68 70

Total 728 100 100 100

60 I saw students using drugs or alcohol at school-related activities after school

2010 2009 2008 2006 2004

Yes 226 31 35 30 34 18

No 500 69 65 70 65 82

Total 726 100 100 100

61 I saw students using drugs or alcohol at school-related athletic events after school

2010 2009 2008 2006 2004

Yes 198 28 31 27 37 27

No 520 72 69 73 63 73

Total 718 100 100 100

62 In your opinion what is the single most serious problem at Newberg High School

2010 2009 2008 2006 2004

theft 81 11 12 11 10 5

intimidation 40 6 8 5 4 6

sexual harassment 30 4 6 3 1 4

vandalism 61 9 2 4 4 3

defiance of authority 104 15 14 17 11 17

drug use 181 26 23 21 34 30

use of illegal performance enhancing drugs 12 2 2 1 2 1

gangs 12 2 4 4 3 1

tobacco use 28 4 4 2 2 2

racial harassment 28 4 6 6 4 4

drug sales 13 2 3 4 7 4

alcohol use 33 5 3 6 4 6

Other Please Specify 82 12 12 17 14 16

Total 705 100 100 100

63 If you believe drug use is a problem at NHS in your opinion what is the most widely-used drug at Newberg High School

2010 2009 2008 2006 2004

alcohol 191 32 33 36

marijuana 447 74 67 60

tobacco 151 25 31 23

inhalents 51 8 6 7

prescription drugs (oxycotin vicodin etc) 91 15 17 27

cocaine 62 10 9 7

amphetamines (including meth) 41 7 7 8

Other Please Specify 63 10 8 12

2004-2010 Climate Survey Report Newberg High School NHS Page 10

AVision for NHS 2003 Gates Grant Application

Our school vision of student learning is directly linked to core principles about teaching and learning

1 First we believe all students can learn regardless of their circumstances

2 Teachers and students alike have a desire to learn and both must be supported and encouraged to make connections in school

3 We believe in the concept of catalyst teaching and learning Teachers become catalysts for student learning by actively engaging students in the process of discovery showing students new ways of thinking and sparking new connections with both the material and targeted skills

4 We believe that students need to master essential skills as they expand their knowledge and experience

5 We believe that students learn better when their learning is personalized Students who make connections with significant adults in their lives are more successful as learners

6 We believe that students should have the opportunity to apply their knowledge in a meaningful way outside of the structures of traditional disciplines or content areas

7 We believe that all students can meet high performance standards if they are supported encouraged and have choice in their learning

8 We believe that every student has unique fits talents and interests and it is our job to cultivate them

9 We believe that excellence is achievable in acommunity of learners

Small School Goals and Outcomes 2003middot2010

GOALS School must emphasize two goals personalization-students must be known well and high expectations-- students must know that their teachers will hold them to high standards These goals must create equity by applying them to all students

Goal 1 Substantially increase students readiness for postsecondary education Goal 2 Improve teacher practice in every single class throughout the school Goal 3 Create five autonomous small schools with distinct identities

OUTCOMES o Teaching is rigorous and intellectually vibrant Student achievement is the top priority

o Essential skills are clearly identified supported and consistently taught

o Teachers have high expectations of all students and the skills necessary to support these high expectations

o Advisories and classes support student and adult connections

o Diversity is valued and encouraged Students parents and our community share their experiences in asafe environment

o Student learning and needs drive all instructional and organizational decisions

NEWBERG SCHOOL DISTRICT 29J AGENDA shy November 8 2010

Item Community Growth and Enrollment Information XXXX

Originator Claudia Stewart Coordinator of Communications and Community Relations

Presenter Claudia Stewart

Topic Summary Claudia will update the Board about community growth and enrollment

Information

NEWBERG SCHOOL DISTRICT 29J AGENDA shy November 8 2010

Item

Originator

Presenter

Resolution 2011-03 Appropriation Revision

Nathan Roedel Director of Finance and Operations

Nathan Roedel Director of Finance and Operations

Action XXXX

Topic Summary Appropriation Revision for Fiscal Year 2008-09

Background Information

The Board of Directors adopted the budget for Fiscal Year 2010-11 at the June 28 2010 School Board Meeting

An appropriation revision increasing the Fiduciary Early Retirement Fund in the amount of $10000 is necessary

Original Budget Appropriation $179165

Revised Budget Appropriation $189165

Superintendents Recommendation Move that the Newberg School District Board of Directors approve Resolution 2011 03 to revise appropriations in the Early Retirement Fund for 2010-11 fiscal year by title only

Newberg School District Resolution 2011middot03

Making Appropriations

BE IT RESOLVED that the appropriation amounts for the fiscal year beginning July 1 2010 and for the purposes shown below are hereby revised

Fiduciary Fund

Early Retirement +10000

The above resolution statement was approved and declared adopted on this 8th day of November 2010

Dr Paula A Radich Clerk Melinda Van Bossuyt Chair

NEWBERG SCHOOL DISTRICT 29J AGENDA shy November 8 2010

Item

Originator

Presenter

Cancel November 22 2010 Board Meeting

Toni Wyss Board Secretary

Dr Paula A Radich Superintendent

Action XXXX

Topic Summary Cancel the November 222010 Board Meeting

Superintendents Recommendation Move that the Newberg School District Board of Directors cancel the November 222010 Board Meeting

NEWBERG SCHOOL DISTRICT 29J AGENDA shy November 082010

Item

Originator

Presenter

Request for Proposals for Architectural and Engineering Services

Nathan Roedel Director of Finance and Operations

Nathan Rodel Director of Finance and Operations

Action XXXX

Topic Summary Following the recommendations of the Districts Facilities Task Force the Board will seek proposals regarding acost analysis of those recommendations

Background Information In the fall of 2010 a citizen Facilities Task Force examined current and projected enrollment and facility capacity and made recommendations for future needs The task force reported that the Newberg Public Schools required additional space for future growth The report also stated that schools were in need of repair including roofs heating and ventilating systems The goals are as follows

o Accommodate enrollment growth-now and in the future o Maintain the communitys investment in schools through major maintenance o Increase safety and security at school sites o Purchase property for future schools at todays market rates

Since the completion of projects for the 2002 bond measure the district has maintained its facilities with a minimal expenditure of funds The 1993 bond issue retires in 2011 thereby providing the district a window to determine whether to consider afuture bond measure

For the Board of Directors to adequately plan for future facility needs an updated analysis of enrollment trends educational athletic and activity programs needs and recommendations concerning facility and maintenance costs is required

Superintendents Recommendation Move that the Newberg School District Board of Directors approve the Request for Proposals for Architectural and Engineering Services as presented

Newberg School District 29J Request For Proposals

Architectural and Engineering Services

1 Introduction Newberg School District (hereafter referred to as the District) seeks architectural and engineering proposals regarding the design and construction addition and renovation of the Districts 12 physical facilities The District intends to execute a written agreement with an architectural firm to provide preliminary architectural and engineering cost estimates for a potential construction bond

The Districfs selection process shall consist of the Districts review and analysis of the proposers response to this request for proposal

2 Scope of Services Provide preliminary architectural and engineering estimates for the following projects as recommended by the Districts Facilities Task Force

New Middle Alternative Welcome Center School 1 Build new school that incorporates Transitions and CYFS programs

Include new kitchen and one or more cafeterias Remove modulars at MV ampCV DistrictmiddotWide

2 Resurface parking areas as needed (Pave service road behind NHS) 3 Repair sidewalks as needed 4 Upgrade Phone System 5 Lock Down System (school accessibility) 6 Replace carpets with hard flooring (CVMS DD AC NHS Caftall Center) 7 Security System ampCamera Evaluation (JA MVMS NHS) 8 Replace GCMs with UNCs 9 Replace Gym Lighting - T-5s - (Senate Bill 1149)

111 Install a refrigeration monitoring system

Administrative Servicesmiddot District Office 10 Modify Server Room - fire protection system 11 Additional Parking

Replace Existing Furnaces as Required 108 Build a new server room

pl

Antonia Crater Elementary School

12 New intercom system 13 Add storage - outside behind Gym

Dundee Elementary School 14 Combine two services and replace old panel equipment and wiring 15 New roof on 5th street classrooms 16 Modify and relocate health room 17 Replace gym air handler 18 Replace single pane windows where they occur

Edwards Elementary School 19 New intercom 20 Add parking lot lighting by crosswalk 21 Add speed bumps to parking in front 22 Improve conference room ventilation 23 New Roof 24 Modify built in gutter system 25 Replace Generator 26 Provide additional computer lab (expand into library space) 27 Replace Existing Fiber Ductwork as required

Ewing Young Elementary School 29 Old wiring (asbestos) and distribution panels

Joan Austin Elementary School 30 Fix Cafeteria floor covering and patch new floor 31 Replace fixed window between office and health room with slider

Mabel Rush Elementary School 32 Replace old AO Smith Boiler with new Aerco boiler and integrate into BMS control panel 33 Acoustic tiles in halls (Dual purpose with tack boards) 34 Tack boards in halls (Dual purpose with acoustic tiles in halls) 35 Add electrical outlets 36 Add back-up Generator

108 Design a new serving line for the cafeteria 109 Develop a larger Storage area for the cafeteria

Mountain View Middle School 37 Redesign bus drop off 38 Redesign student drop off and pick up 39 Redesign parking for staff 41 Adjustable shelving and ladder access for PE storage 42 Replace all windows with broken seals

p2

43 44 45 46 47 48 49 50 54 55 56 57 58 59 60

Newberg High School 61 62 63 64 65 66 67 68 69

103 104 105 106 107

Grout and seal kitchen and restroom floors Basketball court drainage (resurface) New Addressable Fire Alarm system Lockers replaced with half size lockers Additional gym or multipurpose room for PE Improved (enlarged) counseling space Increase size of conference room Add office space for speech therapist psychologist behavior amp autism specialists and testing Sound proofing at principals offices Motion detectors (lighting) Add preheat coil to AHU 1 Replace defective VAVcontrollers Replace boiler Add separate hot water source for kitchen Install ducted returns from classroom pods

Modify Server Room fire protection system Upgrade HVAC system for gym Re-design gas shut-off valves in science rooms Modify internal zone return ducting in buildings A B C D E Fand G Redesign old woodshop area for classrooms Move Book Room Replace original hot water heating system in Gym with two high efficiency heaters Provide office space for Blue School that is not separated from the school Add improved entry to NHS (monument lighting landscaping etc) Expand the Great Expectations area-possibly moving a wall into J107 Expand and complete the pantry and expansion of culinary arts area to include acafe Redesign remainder of welding area to support the long-term growth of PCCCommunity classes Redesign Wurrain Theater to include another music classroomrecording studio Convert the former woodshop into a technology center

NHS Athletics Stadium Complex Track

70 New sub-grade improvements and surface for Track 71 Timing Equipment 72 Two Long Jump Pits and add high jump mats by scoreboard

Football Field 73 Artificial Turf

Grandstand 75 Concessions 76 Locker Rooms and Restrooms 77 Storage 78 New Visitor Bleacher

Tennis Courts

p3

(J ltnltgt U I

79 Two additional courts plus electrical circuits 80 Additional Electrical Circuits

Baseball 81 Finish Lights 82 Batting Cage 83 Replace bleachers varsity and JV fields 84 Press Box ampConcessions 85 JV Scoreboard (move to different location or new one)

Softball 86 Netting to protect spectators 87 Batting Cage

Wrestling 88 Replace carpet in Caffall Center with Mondo 89 Industrial washerdryer 90 Lockers in weight room 91 Replace closed off restroom 92 Team Room

McGrath Gym 93 Replace heaters 94 Renovate locker storage and team rooms 95 Move east side curtain to west side 96 Add athletic training room large enough for two tubs and office

Alternative High School Construct a replacement facility for the current Alternative High School building

Physical Plant 97 Install fire sprinkler system 98 Roof exhaust (Grounds Dept) 99 New gutters on storage building

100 New lighting in storage building 101 Insulate warehouses 102 New insulated doors and openers north building 110 Develop warehouse space for freezer

3 Selection Schedule bull Issue Request for Proposal November 9 2010 bull Project OrientationSite Visits (if necessary) TBD bull Receive Response to Request for Proposal 200 pm November 18 2010 bull Conduct Interviews Contact References (if applicable) TBD

The School District reserves the right to terminate suspend or modify the proposed school project at any time prior to executing the OwnerArchitect Form of Agreement In the event of such termination suspension or modification the School District shall have no obligation or liability to any firms preparing or submitting proposals for this RFP

p4

4 Target Dates The following dates are provided for planning purposes only

November 2011-Execute AE Agreement December 2011January 2012- BeginComplete preliminary design and build cost analysis

5 Instructions For Preparing Proposal Proposals shall be submitted in ten (10) copies to

Nathan Roedel Director of Finance and Operations Newberg School District 29J 714 E 6th Street Newberg OR 97132

In order to be considered proposals must be received by the School District no later than 200 pm November 18 2010

Proposals shall contain the information listed below and shall be tabbed as follows

Section 1 Organization Staffing and Qualifications 1) Provide a team organization chart depicting team members Include names titles and specific

responsibilities of team members

a) Through narrative discussion show reason why this firm believes it is especially qualified to undertake this project Discuss any unique qualifications that this firm possesses which would be of a benefit to the School District in the execution of this project

Section 2 Understanding of the Construction Program The Architect shall in a clear concise manner state hisher understanding of the project and program and the role of the Architect in the Pre-Desjgn Phase

The Architect shall provide information regarding their knowledge of the school districts facilities

Section 3 Other Information 1) The Architect shall indicate whether as a single entity or as a member of ajoint venture the firm has been the

subject of any litigation through the discharge of its professional services If so provide a detailed description of the litjgants the subject matter and the disposition of the arbitration or lawsuit

2) The Architect shall provide three (3) or more references of projects within similar industry performed in the previous five (5) years to be contact by the School District

Section 4 Fee Proposal 1) The fee proposal shall include all compensation and other payments due the Architect (eg manpower

overhead profit direct costs etc) in the performance of the scope of this RFP

2) The fee proposal for the project shall include costs associated with the Pre-Design Phase

3) For the pre-design phase show a) The proposed staff man hours anticipated for each discipline and individual total man hours and

estimated total labor and indirect costs

Proposal Evaluation Proposals received will be evaluated on the following criteria

a) Completeness of the submission (PassFail) b) Outcome of Reference Calling (20)

p5

V)i7I I

c) Vendors described knowledge of schools and school district construction (20) d) Vendors described knowledge of Newberg Public Schools buildings and Infrastructure (60)

For a Vendor to receive the full percentage available for each criterion listed district administration (at least six (6) administrators) will rank responses in each area on a scale of 1 (least meets) to 10 (absolutely meets) in regards to the perceived validity of statements contained in the RFP as they relate to the above concepts

p6

~ 12

NEWBERG SCHOOL DISTRICT 29J AGENDA - November 82010

Item Items for Future Agendas Information XXXX

Presenter Board Chair

Topic Summary Attached is the calendar for future Board agenda items

December 13 20tO No Second Meetin

bull Superintendent Evaluation Timeline bull Preliminary 2011middot12 School Calendar bull Special Programs Update bull Budget Calendar and Process 2011middot12 bull Budget Status Report bull Monthly Financial Report - Consent Agenda bull Visioning bull OETC Copier Contract bull Audit Report for 2009-10 with Auditors

Executive Session

Janua 24 2011Janua 102011

bull Proclamation Board Appreciation Month bull New Course Proposals bull Policies

Executive Session

bull Appropriation Transfer Resolution

Executive Session

bull Board Appreciation bull Student Recognition bull Quarterly Financial Report bull Accept Audit for 2009-10 bull Essential Skills bull Division 22 Standards

Executive Session

February 28 2011

630 Executive Session - Exempt Records

bull Student Recognition bull Monthly Financial Report - Consent Agenda

bull Licensed Teacher Contract Renewal bull Temporary Teacher Contracts bull Administrator Contract Renewal bull Superintendent Evaluation bull Superintendent Contract Renewal bull Proclamation-Classified Employee Appreciation Week

(March 7-10) Executive Session

March 28 2011 March 142011

bull Monthly Financial Report Consent Agendabull

Executive Session Executive Session

April 112011

Executive Session

May 092011

bull Establish Meal Prices 2011-12

bull Establish District Fees 2011-12

bull Establish Board Calendar 2011-12 bull WESD Board ElectIon

April 25 2011

bull Prociamation-Teacher Appreciation Week bull Quarterly Financial Report bull Rights and Responsibilities Handbook

Executive Session

May 23 2011

bull Monthly Financial Report - Consent Agenda bull District Fees bull Final 2011-12 School Calendar

Appoint Student Representatives to the Board bull Appropriation Transfer - Resolution

Executive SessionExecutive Session

June 27 2011June 13 2011

bull Resolution 2011- Adopting the Budget Making Appropriations and Imposing and Categorizing Taxes

bull Establish Substitute Teacher Pay Rate 2011-12 bull

Executive Session

bull Monthly Financial Report shybull bull Appropriation Transfer

Executive Session

Consent Agenda

  • Agenda
  • Oath of Office
  • MVMS Student Presentation
  • Consent Agenda
  • Minutes
  • Donation
  • Small Schools Update
  • Community Growth and Enrollment
  • Resolution 2011-03 Appropriation Revision
  • Cancel November 22 2010 Board Meeting
  • RFP Architectural and Engineering Services
  • Future Agendas
Page 32: NEWBERG SCHOOL DISTRICT 29J BOARD OF DIRECTORS … · Topic Summary: Deona Twenge was appointed Board Representative to Zone 1 at the October 25, 2010 Special Board Meeting to fulfill

47 If drug selling is a problem at school when does it happen

before school

during advisory

between classes

during lunch

after school

at sporting events

263

138

180

197

280

132

2010

61

32

42

46

65

31

2009 2008 2006 2004

at school-sponsored activities or trips 116 27

Other please specify 117 27

48 Sexual harassment

No problem

Small problem

Serious problem

Total

317

323

88

728

2010

44

44

12

100

2009

40

45

15

100

2008

36

52

12

100

2006

34

52

13

2004

41

42

14

49 Racial harassment

No problem

Small problem

Serious problem

Total

252

367

112

731

2010

34

50

15

100

2009

32

52

16

100

2008

24

52

25

100

2006

22

56

22

2004

33

47

20

50 Bullying

No problem

Small problem

Serious problem

Total

201

390

138

729

2010

28

53

19

100

2009

26

56

18

100

2008

21

59

20

100

2006

15

61

24

2004

24

57

19

51 Fighting

No probl~m

Small problem

Serious problem

Total

15

71

15

101

2010

15

70

15

100

2009

27

60

13

100

2008

19 ~

62

19

100

2006

12

61

27

2004

24

62

15

To the best of your knowledge have you used any of these substances in the last 30 days

alcohol

Yes

No

2010 2009 2008

19

81

2006

25

75

2004

20

80

Total 100

tobacco

Yes

No

Total

2010 2009 2008

12

88

100

2006

13

87

2004

14

86

2004-2010 Climate Survey Report Newberg High School NHS Page 8

marijuana 2010 2009 2008 2006 2004 Yes 10 14 14 No 90 86 86 Total 100

illicit drugs 2010 2009 2008 2006 2004 Yes 8 8 3 No 92 92 97 Total 100

Which of these things happened to you DURING THE SCHOOL DAY OR AT A SCHOOL ACTIVITY since the beginning of the school year

52 I had something stolen at school 2010 2009 2008 2006 2004

Yes 291 40 42 39 35 18

No 439 60 58 61 65 82

Total 730 100 100 100

53 I saw a student with a weapon at school 2010 2009 2008 2006 2004

Yes 231 32 34 33 26 15

No 502 68 66 67 74 85 Total 733 100 100 100

54 I was picked on at school because of my ethnicity 2010 2009 2008 2006 2004

Yes 111 15 19 16 12 8 No 621 85 81 84 88 92

Total 732 100 100 100

55 I saw students steal from the library a classroom or the cafeteria 2010 2009 2008 2006 2004

Yes 248 34 41 36 38 18

No 481 66 59 64 62 82

Total 729 100 100 100

56 I saw students destroy or mark-up school equipment or buildings 2010 2009 2008 2006 2004

Yes 294 40 44 48 45 21

No 433 60 56 52 55 79

Total 727 100 100 100

57 I saw students with tobacco on campus during the school day 2010 2009 2008 2006 2004

Yes 279 39 40 38 49 35

No 444 61 60 62 51 65

Total 723 100 100 100

58 I saw students using alcohol on campus during the school day 2010 2009 2008 2006 2004

Yes 206 28 34 28

No 519 72 69 72

Total 725 100 100 100

2004-2010 Climate Survey Report Newberg High School NHS Page 9

59 I saw students using drugs on campus during the school day 2010 2009 2008 2006 2004

Yes 215 30 32 30 No 513 70 68 70

Total 728 100 100 100

60 I saw students using drugs or alcohol at school-related activities after school

2010 2009 2008 2006 2004

Yes 226 31 35 30 34 18

No 500 69 65 70 65 82

Total 726 100 100 100

61 I saw students using drugs or alcohol at school-related athletic events after school

2010 2009 2008 2006 2004

Yes 198 28 31 27 37 27

No 520 72 69 73 63 73

Total 718 100 100 100

62 In your opinion what is the single most serious problem at Newberg High School

2010 2009 2008 2006 2004

theft 81 11 12 11 10 5

intimidation 40 6 8 5 4 6

sexual harassment 30 4 6 3 1 4

vandalism 61 9 2 4 4 3

defiance of authority 104 15 14 17 11 17

drug use 181 26 23 21 34 30

use of illegal performance enhancing drugs 12 2 2 1 2 1

gangs 12 2 4 4 3 1

tobacco use 28 4 4 2 2 2

racial harassment 28 4 6 6 4 4

drug sales 13 2 3 4 7 4

alcohol use 33 5 3 6 4 6

Other Please Specify 82 12 12 17 14 16

Total 705 100 100 100

63 If you believe drug use is a problem at NHS in your opinion what is the most widely-used drug at Newberg High School

2010 2009 2008 2006 2004

alcohol 191 32 33 36

marijuana 447 74 67 60

tobacco 151 25 31 23

inhalents 51 8 6 7

prescription drugs (oxycotin vicodin etc) 91 15 17 27

cocaine 62 10 9 7

amphetamines (including meth) 41 7 7 8

Other Please Specify 63 10 8 12

2004-2010 Climate Survey Report Newberg High School NHS Page 10

AVision for NHS 2003 Gates Grant Application

Our school vision of student learning is directly linked to core principles about teaching and learning

1 First we believe all students can learn regardless of their circumstances

2 Teachers and students alike have a desire to learn and both must be supported and encouraged to make connections in school

3 We believe in the concept of catalyst teaching and learning Teachers become catalysts for student learning by actively engaging students in the process of discovery showing students new ways of thinking and sparking new connections with both the material and targeted skills

4 We believe that students need to master essential skills as they expand their knowledge and experience

5 We believe that students learn better when their learning is personalized Students who make connections with significant adults in their lives are more successful as learners

6 We believe that students should have the opportunity to apply their knowledge in a meaningful way outside of the structures of traditional disciplines or content areas

7 We believe that all students can meet high performance standards if they are supported encouraged and have choice in their learning

8 We believe that every student has unique fits talents and interests and it is our job to cultivate them

9 We believe that excellence is achievable in acommunity of learners

Small School Goals and Outcomes 2003middot2010

GOALS School must emphasize two goals personalization-students must be known well and high expectations-- students must know that their teachers will hold them to high standards These goals must create equity by applying them to all students

Goal 1 Substantially increase students readiness for postsecondary education Goal 2 Improve teacher practice in every single class throughout the school Goal 3 Create five autonomous small schools with distinct identities

OUTCOMES o Teaching is rigorous and intellectually vibrant Student achievement is the top priority

o Essential skills are clearly identified supported and consistently taught

o Teachers have high expectations of all students and the skills necessary to support these high expectations

o Advisories and classes support student and adult connections

o Diversity is valued and encouraged Students parents and our community share their experiences in asafe environment

o Student learning and needs drive all instructional and organizational decisions

NEWBERG SCHOOL DISTRICT 29J AGENDA shy November 8 2010

Item Community Growth and Enrollment Information XXXX

Originator Claudia Stewart Coordinator of Communications and Community Relations

Presenter Claudia Stewart

Topic Summary Claudia will update the Board about community growth and enrollment

Information

NEWBERG SCHOOL DISTRICT 29J AGENDA shy November 8 2010

Item

Originator

Presenter

Resolution 2011-03 Appropriation Revision

Nathan Roedel Director of Finance and Operations

Nathan Roedel Director of Finance and Operations

Action XXXX

Topic Summary Appropriation Revision for Fiscal Year 2008-09

Background Information

The Board of Directors adopted the budget for Fiscal Year 2010-11 at the June 28 2010 School Board Meeting

An appropriation revision increasing the Fiduciary Early Retirement Fund in the amount of $10000 is necessary

Original Budget Appropriation $179165

Revised Budget Appropriation $189165

Superintendents Recommendation Move that the Newberg School District Board of Directors approve Resolution 2011 03 to revise appropriations in the Early Retirement Fund for 2010-11 fiscal year by title only

Newberg School District Resolution 2011middot03

Making Appropriations

BE IT RESOLVED that the appropriation amounts for the fiscal year beginning July 1 2010 and for the purposes shown below are hereby revised

Fiduciary Fund

Early Retirement +10000

The above resolution statement was approved and declared adopted on this 8th day of November 2010

Dr Paula A Radich Clerk Melinda Van Bossuyt Chair

NEWBERG SCHOOL DISTRICT 29J AGENDA shy November 8 2010

Item

Originator

Presenter

Cancel November 22 2010 Board Meeting

Toni Wyss Board Secretary

Dr Paula A Radich Superintendent

Action XXXX

Topic Summary Cancel the November 222010 Board Meeting

Superintendents Recommendation Move that the Newberg School District Board of Directors cancel the November 222010 Board Meeting

NEWBERG SCHOOL DISTRICT 29J AGENDA shy November 082010

Item

Originator

Presenter

Request for Proposals for Architectural and Engineering Services

Nathan Roedel Director of Finance and Operations

Nathan Rodel Director of Finance and Operations

Action XXXX

Topic Summary Following the recommendations of the Districts Facilities Task Force the Board will seek proposals regarding acost analysis of those recommendations

Background Information In the fall of 2010 a citizen Facilities Task Force examined current and projected enrollment and facility capacity and made recommendations for future needs The task force reported that the Newberg Public Schools required additional space for future growth The report also stated that schools were in need of repair including roofs heating and ventilating systems The goals are as follows

o Accommodate enrollment growth-now and in the future o Maintain the communitys investment in schools through major maintenance o Increase safety and security at school sites o Purchase property for future schools at todays market rates

Since the completion of projects for the 2002 bond measure the district has maintained its facilities with a minimal expenditure of funds The 1993 bond issue retires in 2011 thereby providing the district a window to determine whether to consider afuture bond measure

For the Board of Directors to adequately plan for future facility needs an updated analysis of enrollment trends educational athletic and activity programs needs and recommendations concerning facility and maintenance costs is required

Superintendents Recommendation Move that the Newberg School District Board of Directors approve the Request for Proposals for Architectural and Engineering Services as presented

Newberg School District 29J Request For Proposals

Architectural and Engineering Services

1 Introduction Newberg School District (hereafter referred to as the District) seeks architectural and engineering proposals regarding the design and construction addition and renovation of the Districts 12 physical facilities The District intends to execute a written agreement with an architectural firm to provide preliminary architectural and engineering cost estimates for a potential construction bond

The Districfs selection process shall consist of the Districts review and analysis of the proposers response to this request for proposal

2 Scope of Services Provide preliminary architectural and engineering estimates for the following projects as recommended by the Districts Facilities Task Force

New Middle Alternative Welcome Center School 1 Build new school that incorporates Transitions and CYFS programs

Include new kitchen and one or more cafeterias Remove modulars at MV ampCV DistrictmiddotWide

2 Resurface parking areas as needed (Pave service road behind NHS) 3 Repair sidewalks as needed 4 Upgrade Phone System 5 Lock Down System (school accessibility) 6 Replace carpets with hard flooring (CVMS DD AC NHS Caftall Center) 7 Security System ampCamera Evaluation (JA MVMS NHS) 8 Replace GCMs with UNCs 9 Replace Gym Lighting - T-5s - (Senate Bill 1149)

111 Install a refrigeration monitoring system

Administrative Servicesmiddot District Office 10 Modify Server Room - fire protection system 11 Additional Parking

Replace Existing Furnaces as Required 108 Build a new server room

pl

Antonia Crater Elementary School

12 New intercom system 13 Add storage - outside behind Gym

Dundee Elementary School 14 Combine two services and replace old panel equipment and wiring 15 New roof on 5th street classrooms 16 Modify and relocate health room 17 Replace gym air handler 18 Replace single pane windows where they occur

Edwards Elementary School 19 New intercom 20 Add parking lot lighting by crosswalk 21 Add speed bumps to parking in front 22 Improve conference room ventilation 23 New Roof 24 Modify built in gutter system 25 Replace Generator 26 Provide additional computer lab (expand into library space) 27 Replace Existing Fiber Ductwork as required

Ewing Young Elementary School 29 Old wiring (asbestos) and distribution panels

Joan Austin Elementary School 30 Fix Cafeteria floor covering and patch new floor 31 Replace fixed window between office and health room with slider

Mabel Rush Elementary School 32 Replace old AO Smith Boiler with new Aerco boiler and integrate into BMS control panel 33 Acoustic tiles in halls (Dual purpose with tack boards) 34 Tack boards in halls (Dual purpose with acoustic tiles in halls) 35 Add electrical outlets 36 Add back-up Generator

108 Design a new serving line for the cafeteria 109 Develop a larger Storage area for the cafeteria

Mountain View Middle School 37 Redesign bus drop off 38 Redesign student drop off and pick up 39 Redesign parking for staff 41 Adjustable shelving and ladder access for PE storage 42 Replace all windows with broken seals

p2

43 44 45 46 47 48 49 50 54 55 56 57 58 59 60

Newberg High School 61 62 63 64 65 66 67 68 69

103 104 105 106 107

Grout and seal kitchen and restroom floors Basketball court drainage (resurface) New Addressable Fire Alarm system Lockers replaced with half size lockers Additional gym or multipurpose room for PE Improved (enlarged) counseling space Increase size of conference room Add office space for speech therapist psychologist behavior amp autism specialists and testing Sound proofing at principals offices Motion detectors (lighting) Add preheat coil to AHU 1 Replace defective VAVcontrollers Replace boiler Add separate hot water source for kitchen Install ducted returns from classroom pods

Modify Server Room fire protection system Upgrade HVAC system for gym Re-design gas shut-off valves in science rooms Modify internal zone return ducting in buildings A B C D E Fand G Redesign old woodshop area for classrooms Move Book Room Replace original hot water heating system in Gym with two high efficiency heaters Provide office space for Blue School that is not separated from the school Add improved entry to NHS (monument lighting landscaping etc) Expand the Great Expectations area-possibly moving a wall into J107 Expand and complete the pantry and expansion of culinary arts area to include acafe Redesign remainder of welding area to support the long-term growth of PCCCommunity classes Redesign Wurrain Theater to include another music classroomrecording studio Convert the former woodshop into a technology center

NHS Athletics Stadium Complex Track

70 New sub-grade improvements and surface for Track 71 Timing Equipment 72 Two Long Jump Pits and add high jump mats by scoreboard

Football Field 73 Artificial Turf

Grandstand 75 Concessions 76 Locker Rooms and Restrooms 77 Storage 78 New Visitor Bleacher

Tennis Courts

p3

(J ltnltgt U I

79 Two additional courts plus electrical circuits 80 Additional Electrical Circuits

Baseball 81 Finish Lights 82 Batting Cage 83 Replace bleachers varsity and JV fields 84 Press Box ampConcessions 85 JV Scoreboard (move to different location or new one)

Softball 86 Netting to protect spectators 87 Batting Cage

Wrestling 88 Replace carpet in Caffall Center with Mondo 89 Industrial washerdryer 90 Lockers in weight room 91 Replace closed off restroom 92 Team Room

McGrath Gym 93 Replace heaters 94 Renovate locker storage and team rooms 95 Move east side curtain to west side 96 Add athletic training room large enough for two tubs and office

Alternative High School Construct a replacement facility for the current Alternative High School building

Physical Plant 97 Install fire sprinkler system 98 Roof exhaust (Grounds Dept) 99 New gutters on storage building

100 New lighting in storage building 101 Insulate warehouses 102 New insulated doors and openers north building 110 Develop warehouse space for freezer

3 Selection Schedule bull Issue Request for Proposal November 9 2010 bull Project OrientationSite Visits (if necessary) TBD bull Receive Response to Request for Proposal 200 pm November 18 2010 bull Conduct Interviews Contact References (if applicable) TBD

The School District reserves the right to terminate suspend or modify the proposed school project at any time prior to executing the OwnerArchitect Form of Agreement In the event of such termination suspension or modification the School District shall have no obligation or liability to any firms preparing or submitting proposals for this RFP

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4 Target Dates The following dates are provided for planning purposes only

November 2011-Execute AE Agreement December 2011January 2012- BeginComplete preliminary design and build cost analysis

5 Instructions For Preparing Proposal Proposals shall be submitted in ten (10) copies to

Nathan Roedel Director of Finance and Operations Newberg School District 29J 714 E 6th Street Newberg OR 97132

In order to be considered proposals must be received by the School District no later than 200 pm November 18 2010

Proposals shall contain the information listed below and shall be tabbed as follows

Section 1 Organization Staffing and Qualifications 1) Provide a team organization chart depicting team members Include names titles and specific

responsibilities of team members

a) Through narrative discussion show reason why this firm believes it is especially qualified to undertake this project Discuss any unique qualifications that this firm possesses which would be of a benefit to the School District in the execution of this project

Section 2 Understanding of the Construction Program The Architect shall in a clear concise manner state hisher understanding of the project and program and the role of the Architect in the Pre-Desjgn Phase

The Architect shall provide information regarding their knowledge of the school districts facilities

Section 3 Other Information 1) The Architect shall indicate whether as a single entity or as a member of ajoint venture the firm has been the

subject of any litigation through the discharge of its professional services If so provide a detailed description of the litjgants the subject matter and the disposition of the arbitration or lawsuit

2) The Architect shall provide three (3) or more references of projects within similar industry performed in the previous five (5) years to be contact by the School District

Section 4 Fee Proposal 1) The fee proposal shall include all compensation and other payments due the Architect (eg manpower

overhead profit direct costs etc) in the performance of the scope of this RFP

2) The fee proposal for the project shall include costs associated with the Pre-Design Phase

3) For the pre-design phase show a) The proposed staff man hours anticipated for each discipline and individual total man hours and

estimated total labor and indirect costs

Proposal Evaluation Proposals received will be evaluated on the following criteria

a) Completeness of the submission (PassFail) b) Outcome of Reference Calling (20)

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V)i7I I

c) Vendors described knowledge of schools and school district construction (20) d) Vendors described knowledge of Newberg Public Schools buildings and Infrastructure (60)

For a Vendor to receive the full percentage available for each criterion listed district administration (at least six (6) administrators) will rank responses in each area on a scale of 1 (least meets) to 10 (absolutely meets) in regards to the perceived validity of statements contained in the RFP as they relate to the above concepts

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~ 12

NEWBERG SCHOOL DISTRICT 29J AGENDA - November 82010

Item Items for Future Agendas Information XXXX

Presenter Board Chair

Topic Summary Attached is the calendar for future Board agenda items

December 13 20tO No Second Meetin

bull Superintendent Evaluation Timeline bull Preliminary 2011middot12 School Calendar bull Special Programs Update bull Budget Calendar and Process 2011middot12 bull Budget Status Report bull Monthly Financial Report - Consent Agenda bull Visioning bull OETC Copier Contract bull Audit Report for 2009-10 with Auditors

Executive Session

Janua 24 2011Janua 102011

bull Proclamation Board Appreciation Month bull New Course Proposals bull Policies

Executive Session

bull Appropriation Transfer Resolution

Executive Session

bull Board Appreciation bull Student Recognition bull Quarterly Financial Report bull Accept Audit for 2009-10 bull Essential Skills bull Division 22 Standards

Executive Session

February 28 2011

630 Executive Session - Exempt Records

bull Student Recognition bull Monthly Financial Report - Consent Agenda

bull Licensed Teacher Contract Renewal bull Temporary Teacher Contracts bull Administrator Contract Renewal bull Superintendent Evaluation bull Superintendent Contract Renewal bull Proclamation-Classified Employee Appreciation Week

(March 7-10) Executive Session

March 28 2011 March 142011

bull Monthly Financial Report Consent Agendabull

Executive Session Executive Session

April 112011

Executive Session

May 092011

bull Establish Meal Prices 2011-12

bull Establish District Fees 2011-12

bull Establish Board Calendar 2011-12 bull WESD Board ElectIon

April 25 2011

bull Prociamation-Teacher Appreciation Week bull Quarterly Financial Report bull Rights and Responsibilities Handbook

Executive Session

May 23 2011

bull Monthly Financial Report - Consent Agenda bull District Fees bull Final 2011-12 School Calendar

Appoint Student Representatives to the Board bull Appropriation Transfer - Resolution

Executive SessionExecutive Session

June 27 2011June 13 2011

bull Resolution 2011- Adopting the Budget Making Appropriations and Imposing and Categorizing Taxes

bull Establish Substitute Teacher Pay Rate 2011-12 bull

Executive Session

bull Monthly Financial Report shybull bull Appropriation Transfer

Executive Session

Consent Agenda

  • Agenda
  • Oath of Office
  • MVMS Student Presentation
  • Consent Agenda
  • Minutes
  • Donation
  • Small Schools Update
  • Community Growth and Enrollment
  • Resolution 2011-03 Appropriation Revision
  • Cancel November 22 2010 Board Meeting
  • RFP Architectural and Engineering Services
  • Future Agendas
Page 33: NEWBERG SCHOOL DISTRICT 29J BOARD OF DIRECTORS … · Topic Summary: Deona Twenge was appointed Board Representative to Zone 1 at the October 25, 2010 Special Board Meeting to fulfill

marijuana 2010 2009 2008 2006 2004 Yes 10 14 14 No 90 86 86 Total 100

illicit drugs 2010 2009 2008 2006 2004 Yes 8 8 3 No 92 92 97 Total 100

Which of these things happened to you DURING THE SCHOOL DAY OR AT A SCHOOL ACTIVITY since the beginning of the school year

52 I had something stolen at school 2010 2009 2008 2006 2004

Yes 291 40 42 39 35 18

No 439 60 58 61 65 82

Total 730 100 100 100

53 I saw a student with a weapon at school 2010 2009 2008 2006 2004

Yes 231 32 34 33 26 15

No 502 68 66 67 74 85 Total 733 100 100 100

54 I was picked on at school because of my ethnicity 2010 2009 2008 2006 2004

Yes 111 15 19 16 12 8 No 621 85 81 84 88 92

Total 732 100 100 100

55 I saw students steal from the library a classroom or the cafeteria 2010 2009 2008 2006 2004

Yes 248 34 41 36 38 18

No 481 66 59 64 62 82

Total 729 100 100 100

56 I saw students destroy or mark-up school equipment or buildings 2010 2009 2008 2006 2004

Yes 294 40 44 48 45 21

No 433 60 56 52 55 79

Total 727 100 100 100

57 I saw students with tobacco on campus during the school day 2010 2009 2008 2006 2004

Yes 279 39 40 38 49 35

No 444 61 60 62 51 65

Total 723 100 100 100

58 I saw students using alcohol on campus during the school day 2010 2009 2008 2006 2004

Yes 206 28 34 28

No 519 72 69 72

Total 725 100 100 100

2004-2010 Climate Survey Report Newberg High School NHS Page 9

59 I saw students using drugs on campus during the school day 2010 2009 2008 2006 2004

Yes 215 30 32 30 No 513 70 68 70

Total 728 100 100 100

60 I saw students using drugs or alcohol at school-related activities after school

2010 2009 2008 2006 2004

Yes 226 31 35 30 34 18

No 500 69 65 70 65 82

Total 726 100 100 100

61 I saw students using drugs or alcohol at school-related athletic events after school

2010 2009 2008 2006 2004

Yes 198 28 31 27 37 27

No 520 72 69 73 63 73

Total 718 100 100 100

62 In your opinion what is the single most serious problem at Newberg High School

2010 2009 2008 2006 2004

theft 81 11 12 11 10 5

intimidation 40 6 8 5 4 6

sexual harassment 30 4 6 3 1 4

vandalism 61 9 2 4 4 3

defiance of authority 104 15 14 17 11 17

drug use 181 26 23 21 34 30

use of illegal performance enhancing drugs 12 2 2 1 2 1

gangs 12 2 4 4 3 1

tobacco use 28 4 4 2 2 2

racial harassment 28 4 6 6 4 4

drug sales 13 2 3 4 7 4

alcohol use 33 5 3 6 4 6

Other Please Specify 82 12 12 17 14 16

Total 705 100 100 100

63 If you believe drug use is a problem at NHS in your opinion what is the most widely-used drug at Newberg High School

2010 2009 2008 2006 2004

alcohol 191 32 33 36

marijuana 447 74 67 60

tobacco 151 25 31 23

inhalents 51 8 6 7

prescription drugs (oxycotin vicodin etc) 91 15 17 27

cocaine 62 10 9 7

amphetamines (including meth) 41 7 7 8

Other Please Specify 63 10 8 12

2004-2010 Climate Survey Report Newberg High School NHS Page 10

AVision for NHS 2003 Gates Grant Application

Our school vision of student learning is directly linked to core principles about teaching and learning

1 First we believe all students can learn regardless of their circumstances

2 Teachers and students alike have a desire to learn and both must be supported and encouraged to make connections in school

3 We believe in the concept of catalyst teaching and learning Teachers become catalysts for student learning by actively engaging students in the process of discovery showing students new ways of thinking and sparking new connections with both the material and targeted skills

4 We believe that students need to master essential skills as they expand their knowledge and experience

5 We believe that students learn better when their learning is personalized Students who make connections with significant adults in their lives are more successful as learners

6 We believe that students should have the opportunity to apply their knowledge in a meaningful way outside of the structures of traditional disciplines or content areas

7 We believe that all students can meet high performance standards if they are supported encouraged and have choice in their learning

8 We believe that every student has unique fits talents and interests and it is our job to cultivate them

9 We believe that excellence is achievable in acommunity of learners

Small School Goals and Outcomes 2003middot2010

GOALS School must emphasize two goals personalization-students must be known well and high expectations-- students must know that their teachers will hold them to high standards These goals must create equity by applying them to all students

Goal 1 Substantially increase students readiness for postsecondary education Goal 2 Improve teacher practice in every single class throughout the school Goal 3 Create five autonomous small schools with distinct identities

OUTCOMES o Teaching is rigorous and intellectually vibrant Student achievement is the top priority

o Essential skills are clearly identified supported and consistently taught

o Teachers have high expectations of all students and the skills necessary to support these high expectations

o Advisories and classes support student and adult connections

o Diversity is valued and encouraged Students parents and our community share their experiences in asafe environment

o Student learning and needs drive all instructional and organizational decisions

NEWBERG SCHOOL DISTRICT 29J AGENDA shy November 8 2010

Item Community Growth and Enrollment Information XXXX

Originator Claudia Stewart Coordinator of Communications and Community Relations

Presenter Claudia Stewart

Topic Summary Claudia will update the Board about community growth and enrollment

Information

NEWBERG SCHOOL DISTRICT 29J AGENDA shy November 8 2010

Item

Originator

Presenter

Resolution 2011-03 Appropriation Revision

Nathan Roedel Director of Finance and Operations

Nathan Roedel Director of Finance and Operations

Action XXXX

Topic Summary Appropriation Revision for Fiscal Year 2008-09

Background Information

The Board of Directors adopted the budget for Fiscal Year 2010-11 at the June 28 2010 School Board Meeting

An appropriation revision increasing the Fiduciary Early Retirement Fund in the amount of $10000 is necessary

Original Budget Appropriation $179165

Revised Budget Appropriation $189165

Superintendents Recommendation Move that the Newberg School District Board of Directors approve Resolution 2011 03 to revise appropriations in the Early Retirement Fund for 2010-11 fiscal year by title only

Newberg School District Resolution 2011middot03

Making Appropriations

BE IT RESOLVED that the appropriation amounts for the fiscal year beginning July 1 2010 and for the purposes shown below are hereby revised

Fiduciary Fund

Early Retirement +10000

The above resolution statement was approved and declared adopted on this 8th day of November 2010

Dr Paula A Radich Clerk Melinda Van Bossuyt Chair

NEWBERG SCHOOL DISTRICT 29J AGENDA shy November 8 2010

Item

Originator

Presenter

Cancel November 22 2010 Board Meeting

Toni Wyss Board Secretary

Dr Paula A Radich Superintendent

Action XXXX

Topic Summary Cancel the November 222010 Board Meeting

Superintendents Recommendation Move that the Newberg School District Board of Directors cancel the November 222010 Board Meeting

NEWBERG SCHOOL DISTRICT 29J AGENDA shy November 082010

Item

Originator

Presenter

Request for Proposals for Architectural and Engineering Services

Nathan Roedel Director of Finance and Operations

Nathan Rodel Director of Finance and Operations

Action XXXX

Topic Summary Following the recommendations of the Districts Facilities Task Force the Board will seek proposals regarding acost analysis of those recommendations

Background Information In the fall of 2010 a citizen Facilities Task Force examined current and projected enrollment and facility capacity and made recommendations for future needs The task force reported that the Newberg Public Schools required additional space for future growth The report also stated that schools were in need of repair including roofs heating and ventilating systems The goals are as follows

o Accommodate enrollment growth-now and in the future o Maintain the communitys investment in schools through major maintenance o Increase safety and security at school sites o Purchase property for future schools at todays market rates

Since the completion of projects for the 2002 bond measure the district has maintained its facilities with a minimal expenditure of funds The 1993 bond issue retires in 2011 thereby providing the district a window to determine whether to consider afuture bond measure

For the Board of Directors to adequately plan for future facility needs an updated analysis of enrollment trends educational athletic and activity programs needs and recommendations concerning facility and maintenance costs is required

Superintendents Recommendation Move that the Newberg School District Board of Directors approve the Request for Proposals for Architectural and Engineering Services as presented

Newberg School District 29J Request For Proposals

Architectural and Engineering Services

1 Introduction Newberg School District (hereafter referred to as the District) seeks architectural and engineering proposals regarding the design and construction addition and renovation of the Districts 12 physical facilities The District intends to execute a written agreement with an architectural firm to provide preliminary architectural and engineering cost estimates for a potential construction bond

The Districfs selection process shall consist of the Districts review and analysis of the proposers response to this request for proposal

2 Scope of Services Provide preliminary architectural and engineering estimates for the following projects as recommended by the Districts Facilities Task Force

New Middle Alternative Welcome Center School 1 Build new school that incorporates Transitions and CYFS programs

Include new kitchen and one or more cafeterias Remove modulars at MV ampCV DistrictmiddotWide

2 Resurface parking areas as needed (Pave service road behind NHS) 3 Repair sidewalks as needed 4 Upgrade Phone System 5 Lock Down System (school accessibility) 6 Replace carpets with hard flooring (CVMS DD AC NHS Caftall Center) 7 Security System ampCamera Evaluation (JA MVMS NHS) 8 Replace GCMs with UNCs 9 Replace Gym Lighting - T-5s - (Senate Bill 1149)

111 Install a refrigeration monitoring system

Administrative Servicesmiddot District Office 10 Modify Server Room - fire protection system 11 Additional Parking

Replace Existing Furnaces as Required 108 Build a new server room

pl

Antonia Crater Elementary School

12 New intercom system 13 Add storage - outside behind Gym

Dundee Elementary School 14 Combine two services and replace old panel equipment and wiring 15 New roof on 5th street classrooms 16 Modify and relocate health room 17 Replace gym air handler 18 Replace single pane windows where they occur

Edwards Elementary School 19 New intercom 20 Add parking lot lighting by crosswalk 21 Add speed bumps to parking in front 22 Improve conference room ventilation 23 New Roof 24 Modify built in gutter system 25 Replace Generator 26 Provide additional computer lab (expand into library space) 27 Replace Existing Fiber Ductwork as required

Ewing Young Elementary School 29 Old wiring (asbestos) and distribution panels

Joan Austin Elementary School 30 Fix Cafeteria floor covering and patch new floor 31 Replace fixed window between office and health room with slider

Mabel Rush Elementary School 32 Replace old AO Smith Boiler with new Aerco boiler and integrate into BMS control panel 33 Acoustic tiles in halls (Dual purpose with tack boards) 34 Tack boards in halls (Dual purpose with acoustic tiles in halls) 35 Add electrical outlets 36 Add back-up Generator

108 Design a new serving line for the cafeteria 109 Develop a larger Storage area for the cafeteria

Mountain View Middle School 37 Redesign bus drop off 38 Redesign student drop off and pick up 39 Redesign parking for staff 41 Adjustable shelving and ladder access for PE storage 42 Replace all windows with broken seals

p2

43 44 45 46 47 48 49 50 54 55 56 57 58 59 60

Newberg High School 61 62 63 64 65 66 67 68 69

103 104 105 106 107

Grout and seal kitchen and restroom floors Basketball court drainage (resurface) New Addressable Fire Alarm system Lockers replaced with half size lockers Additional gym or multipurpose room for PE Improved (enlarged) counseling space Increase size of conference room Add office space for speech therapist psychologist behavior amp autism specialists and testing Sound proofing at principals offices Motion detectors (lighting) Add preheat coil to AHU 1 Replace defective VAVcontrollers Replace boiler Add separate hot water source for kitchen Install ducted returns from classroom pods

Modify Server Room fire protection system Upgrade HVAC system for gym Re-design gas shut-off valves in science rooms Modify internal zone return ducting in buildings A B C D E Fand G Redesign old woodshop area for classrooms Move Book Room Replace original hot water heating system in Gym with two high efficiency heaters Provide office space for Blue School that is not separated from the school Add improved entry to NHS (monument lighting landscaping etc) Expand the Great Expectations area-possibly moving a wall into J107 Expand and complete the pantry and expansion of culinary arts area to include acafe Redesign remainder of welding area to support the long-term growth of PCCCommunity classes Redesign Wurrain Theater to include another music classroomrecording studio Convert the former woodshop into a technology center

NHS Athletics Stadium Complex Track

70 New sub-grade improvements and surface for Track 71 Timing Equipment 72 Two Long Jump Pits and add high jump mats by scoreboard

Football Field 73 Artificial Turf

Grandstand 75 Concessions 76 Locker Rooms and Restrooms 77 Storage 78 New Visitor Bleacher

Tennis Courts

p3

(J ltnltgt U I

79 Two additional courts plus electrical circuits 80 Additional Electrical Circuits

Baseball 81 Finish Lights 82 Batting Cage 83 Replace bleachers varsity and JV fields 84 Press Box ampConcessions 85 JV Scoreboard (move to different location or new one)

Softball 86 Netting to protect spectators 87 Batting Cage

Wrestling 88 Replace carpet in Caffall Center with Mondo 89 Industrial washerdryer 90 Lockers in weight room 91 Replace closed off restroom 92 Team Room

McGrath Gym 93 Replace heaters 94 Renovate locker storage and team rooms 95 Move east side curtain to west side 96 Add athletic training room large enough for two tubs and office

Alternative High School Construct a replacement facility for the current Alternative High School building

Physical Plant 97 Install fire sprinkler system 98 Roof exhaust (Grounds Dept) 99 New gutters on storage building

100 New lighting in storage building 101 Insulate warehouses 102 New insulated doors and openers north building 110 Develop warehouse space for freezer

3 Selection Schedule bull Issue Request for Proposal November 9 2010 bull Project OrientationSite Visits (if necessary) TBD bull Receive Response to Request for Proposal 200 pm November 18 2010 bull Conduct Interviews Contact References (if applicable) TBD

The School District reserves the right to terminate suspend or modify the proposed school project at any time prior to executing the OwnerArchitect Form of Agreement In the event of such termination suspension or modification the School District shall have no obligation or liability to any firms preparing or submitting proposals for this RFP

p4

4 Target Dates The following dates are provided for planning purposes only

November 2011-Execute AE Agreement December 2011January 2012- BeginComplete preliminary design and build cost analysis

5 Instructions For Preparing Proposal Proposals shall be submitted in ten (10) copies to

Nathan Roedel Director of Finance and Operations Newberg School District 29J 714 E 6th Street Newberg OR 97132

In order to be considered proposals must be received by the School District no later than 200 pm November 18 2010

Proposals shall contain the information listed below and shall be tabbed as follows

Section 1 Organization Staffing and Qualifications 1) Provide a team organization chart depicting team members Include names titles and specific

responsibilities of team members

a) Through narrative discussion show reason why this firm believes it is especially qualified to undertake this project Discuss any unique qualifications that this firm possesses which would be of a benefit to the School District in the execution of this project

Section 2 Understanding of the Construction Program The Architect shall in a clear concise manner state hisher understanding of the project and program and the role of the Architect in the Pre-Desjgn Phase

The Architect shall provide information regarding their knowledge of the school districts facilities

Section 3 Other Information 1) The Architect shall indicate whether as a single entity or as a member of ajoint venture the firm has been the

subject of any litigation through the discharge of its professional services If so provide a detailed description of the litjgants the subject matter and the disposition of the arbitration or lawsuit

2) The Architect shall provide three (3) or more references of projects within similar industry performed in the previous five (5) years to be contact by the School District

Section 4 Fee Proposal 1) The fee proposal shall include all compensation and other payments due the Architect (eg manpower

overhead profit direct costs etc) in the performance of the scope of this RFP

2) The fee proposal for the project shall include costs associated with the Pre-Design Phase

3) For the pre-design phase show a) The proposed staff man hours anticipated for each discipline and individual total man hours and

estimated total labor and indirect costs

Proposal Evaluation Proposals received will be evaluated on the following criteria

a) Completeness of the submission (PassFail) b) Outcome of Reference Calling (20)

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V)i7I I

c) Vendors described knowledge of schools and school district construction (20) d) Vendors described knowledge of Newberg Public Schools buildings and Infrastructure (60)

For a Vendor to receive the full percentage available for each criterion listed district administration (at least six (6) administrators) will rank responses in each area on a scale of 1 (least meets) to 10 (absolutely meets) in regards to the perceived validity of statements contained in the RFP as they relate to the above concepts

p6

~ 12

NEWBERG SCHOOL DISTRICT 29J AGENDA - November 82010

Item Items for Future Agendas Information XXXX

Presenter Board Chair

Topic Summary Attached is the calendar for future Board agenda items

December 13 20tO No Second Meetin

bull Superintendent Evaluation Timeline bull Preliminary 2011middot12 School Calendar bull Special Programs Update bull Budget Calendar and Process 2011middot12 bull Budget Status Report bull Monthly Financial Report - Consent Agenda bull Visioning bull OETC Copier Contract bull Audit Report for 2009-10 with Auditors

Executive Session

Janua 24 2011Janua 102011

bull Proclamation Board Appreciation Month bull New Course Proposals bull Policies

Executive Session

bull Appropriation Transfer Resolution

Executive Session

bull Board Appreciation bull Student Recognition bull Quarterly Financial Report bull Accept Audit for 2009-10 bull Essential Skills bull Division 22 Standards

Executive Session

February 28 2011

630 Executive Session - Exempt Records

bull Student Recognition bull Monthly Financial Report - Consent Agenda

bull Licensed Teacher Contract Renewal bull Temporary Teacher Contracts bull Administrator Contract Renewal bull Superintendent Evaluation bull Superintendent Contract Renewal bull Proclamation-Classified Employee Appreciation Week

(March 7-10) Executive Session

March 28 2011 March 142011

bull Monthly Financial Report Consent Agendabull

Executive Session Executive Session

April 112011

Executive Session

May 092011

bull Establish Meal Prices 2011-12

bull Establish District Fees 2011-12

bull Establish Board Calendar 2011-12 bull WESD Board ElectIon

April 25 2011

bull Prociamation-Teacher Appreciation Week bull Quarterly Financial Report bull Rights and Responsibilities Handbook

Executive Session

May 23 2011

bull Monthly Financial Report - Consent Agenda bull District Fees bull Final 2011-12 School Calendar

Appoint Student Representatives to the Board bull Appropriation Transfer - Resolution

Executive SessionExecutive Session

June 27 2011June 13 2011

bull Resolution 2011- Adopting the Budget Making Appropriations and Imposing and Categorizing Taxes

bull Establish Substitute Teacher Pay Rate 2011-12 bull

Executive Session

bull Monthly Financial Report shybull bull Appropriation Transfer

Executive Session

Consent Agenda

  • Agenda
  • Oath of Office
  • MVMS Student Presentation
  • Consent Agenda
  • Minutes
  • Donation
  • Small Schools Update
  • Community Growth and Enrollment
  • Resolution 2011-03 Appropriation Revision
  • Cancel November 22 2010 Board Meeting
  • RFP Architectural and Engineering Services
  • Future Agendas
Page 34: NEWBERG SCHOOL DISTRICT 29J BOARD OF DIRECTORS … · Topic Summary: Deona Twenge was appointed Board Representative to Zone 1 at the October 25, 2010 Special Board Meeting to fulfill

59 I saw students using drugs on campus during the school day 2010 2009 2008 2006 2004

Yes 215 30 32 30 No 513 70 68 70

Total 728 100 100 100

60 I saw students using drugs or alcohol at school-related activities after school

2010 2009 2008 2006 2004

Yes 226 31 35 30 34 18

No 500 69 65 70 65 82

Total 726 100 100 100

61 I saw students using drugs or alcohol at school-related athletic events after school

2010 2009 2008 2006 2004

Yes 198 28 31 27 37 27

No 520 72 69 73 63 73

Total 718 100 100 100

62 In your opinion what is the single most serious problem at Newberg High School

2010 2009 2008 2006 2004

theft 81 11 12 11 10 5

intimidation 40 6 8 5 4 6

sexual harassment 30 4 6 3 1 4

vandalism 61 9 2 4 4 3

defiance of authority 104 15 14 17 11 17

drug use 181 26 23 21 34 30

use of illegal performance enhancing drugs 12 2 2 1 2 1

gangs 12 2 4 4 3 1

tobacco use 28 4 4 2 2 2

racial harassment 28 4 6 6 4 4

drug sales 13 2 3 4 7 4

alcohol use 33 5 3 6 4 6

Other Please Specify 82 12 12 17 14 16

Total 705 100 100 100

63 If you believe drug use is a problem at NHS in your opinion what is the most widely-used drug at Newberg High School

2010 2009 2008 2006 2004

alcohol 191 32 33 36

marijuana 447 74 67 60

tobacco 151 25 31 23

inhalents 51 8 6 7

prescription drugs (oxycotin vicodin etc) 91 15 17 27

cocaine 62 10 9 7

amphetamines (including meth) 41 7 7 8

Other Please Specify 63 10 8 12

2004-2010 Climate Survey Report Newberg High School NHS Page 10

AVision for NHS 2003 Gates Grant Application

Our school vision of student learning is directly linked to core principles about teaching and learning

1 First we believe all students can learn regardless of their circumstances

2 Teachers and students alike have a desire to learn and both must be supported and encouraged to make connections in school

3 We believe in the concept of catalyst teaching and learning Teachers become catalysts for student learning by actively engaging students in the process of discovery showing students new ways of thinking and sparking new connections with both the material and targeted skills

4 We believe that students need to master essential skills as they expand their knowledge and experience

5 We believe that students learn better when their learning is personalized Students who make connections with significant adults in their lives are more successful as learners

6 We believe that students should have the opportunity to apply their knowledge in a meaningful way outside of the structures of traditional disciplines or content areas

7 We believe that all students can meet high performance standards if they are supported encouraged and have choice in their learning

8 We believe that every student has unique fits talents and interests and it is our job to cultivate them

9 We believe that excellence is achievable in acommunity of learners

Small School Goals and Outcomes 2003middot2010

GOALS School must emphasize two goals personalization-students must be known well and high expectations-- students must know that their teachers will hold them to high standards These goals must create equity by applying them to all students

Goal 1 Substantially increase students readiness for postsecondary education Goal 2 Improve teacher practice in every single class throughout the school Goal 3 Create five autonomous small schools with distinct identities

OUTCOMES o Teaching is rigorous and intellectually vibrant Student achievement is the top priority

o Essential skills are clearly identified supported and consistently taught

o Teachers have high expectations of all students and the skills necessary to support these high expectations

o Advisories and classes support student and adult connections

o Diversity is valued and encouraged Students parents and our community share their experiences in asafe environment

o Student learning and needs drive all instructional and organizational decisions

NEWBERG SCHOOL DISTRICT 29J AGENDA shy November 8 2010

Item Community Growth and Enrollment Information XXXX

Originator Claudia Stewart Coordinator of Communications and Community Relations

Presenter Claudia Stewart

Topic Summary Claudia will update the Board about community growth and enrollment

Information

NEWBERG SCHOOL DISTRICT 29J AGENDA shy November 8 2010

Item

Originator

Presenter

Resolution 2011-03 Appropriation Revision

Nathan Roedel Director of Finance and Operations

Nathan Roedel Director of Finance and Operations

Action XXXX

Topic Summary Appropriation Revision for Fiscal Year 2008-09

Background Information

The Board of Directors adopted the budget for Fiscal Year 2010-11 at the June 28 2010 School Board Meeting

An appropriation revision increasing the Fiduciary Early Retirement Fund in the amount of $10000 is necessary

Original Budget Appropriation $179165

Revised Budget Appropriation $189165

Superintendents Recommendation Move that the Newberg School District Board of Directors approve Resolution 2011 03 to revise appropriations in the Early Retirement Fund for 2010-11 fiscal year by title only

Newberg School District Resolution 2011middot03

Making Appropriations

BE IT RESOLVED that the appropriation amounts for the fiscal year beginning July 1 2010 and for the purposes shown below are hereby revised

Fiduciary Fund

Early Retirement +10000

The above resolution statement was approved and declared adopted on this 8th day of November 2010

Dr Paula A Radich Clerk Melinda Van Bossuyt Chair

NEWBERG SCHOOL DISTRICT 29J AGENDA shy November 8 2010

Item

Originator

Presenter

Cancel November 22 2010 Board Meeting

Toni Wyss Board Secretary

Dr Paula A Radich Superintendent

Action XXXX

Topic Summary Cancel the November 222010 Board Meeting

Superintendents Recommendation Move that the Newberg School District Board of Directors cancel the November 222010 Board Meeting

NEWBERG SCHOOL DISTRICT 29J AGENDA shy November 082010

Item

Originator

Presenter

Request for Proposals for Architectural and Engineering Services

Nathan Roedel Director of Finance and Operations

Nathan Rodel Director of Finance and Operations

Action XXXX

Topic Summary Following the recommendations of the Districts Facilities Task Force the Board will seek proposals regarding acost analysis of those recommendations

Background Information In the fall of 2010 a citizen Facilities Task Force examined current and projected enrollment and facility capacity and made recommendations for future needs The task force reported that the Newberg Public Schools required additional space for future growth The report also stated that schools were in need of repair including roofs heating and ventilating systems The goals are as follows

o Accommodate enrollment growth-now and in the future o Maintain the communitys investment in schools through major maintenance o Increase safety and security at school sites o Purchase property for future schools at todays market rates

Since the completion of projects for the 2002 bond measure the district has maintained its facilities with a minimal expenditure of funds The 1993 bond issue retires in 2011 thereby providing the district a window to determine whether to consider afuture bond measure

For the Board of Directors to adequately plan for future facility needs an updated analysis of enrollment trends educational athletic and activity programs needs and recommendations concerning facility and maintenance costs is required

Superintendents Recommendation Move that the Newberg School District Board of Directors approve the Request for Proposals for Architectural and Engineering Services as presented

Newberg School District 29J Request For Proposals

Architectural and Engineering Services

1 Introduction Newberg School District (hereafter referred to as the District) seeks architectural and engineering proposals regarding the design and construction addition and renovation of the Districts 12 physical facilities The District intends to execute a written agreement with an architectural firm to provide preliminary architectural and engineering cost estimates for a potential construction bond

The Districfs selection process shall consist of the Districts review and analysis of the proposers response to this request for proposal

2 Scope of Services Provide preliminary architectural and engineering estimates for the following projects as recommended by the Districts Facilities Task Force

New Middle Alternative Welcome Center School 1 Build new school that incorporates Transitions and CYFS programs

Include new kitchen and one or more cafeterias Remove modulars at MV ampCV DistrictmiddotWide

2 Resurface parking areas as needed (Pave service road behind NHS) 3 Repair sidewalks as needed 4 Upgrade Phone System 5 Lock Down System (school accessibility) 6 Replace carpets with hard flooring (CVMS DD AC NHS Caftall Center) 7 Security System ampCamera Evaluation (JA MVMS NHS) 8 Replace GCMs with UNCs 9 Replace Gym Lighting - T-5s - (Senate Bill 1149)

111 Install a refrigeration monitoring system

Administrative Servicesmiddot District Office 10 Modify Server Room - fire protection system 11 Additional Parking

Replace Existing Furnaces as Required 108 Build a new server room

pl

Antonia Crater Elementary School

12 New intercom system 13 Add storage - outside behind Gym

Dundee Elementary School 14 Combine two services and replace old panel equipment and wiring 15 New roof on 5th street classrooms 16 Modify and relocate health room 17 Replace gym air handler 18 Replace single pane windows where they occur

Edwards Elementary School 19 New intercom 20 Add parking lot lighting by crosswalk 21 Add speed bumps to parking in front 22 Improve conference room ventilation 23 New Roof 24 Modify built in gutter system 25 Replace Generator 26 Provide additional computer lab (expand into library space) 27 Replace Existing Fiber Ductwork as required

Ewing Young Elementary School 29 Old wiring (asbestos) and distribution panels

Joan Austin Elementary School 30 Fix Cafeteria floor covering and patch new floor 31 Replace fixed window between office and health room with slider

Mabel Rush Elementary School 32 Replace old AO Smith Boiler with new Aerco boiler and integrate into BMS control panel 33 Acoustic tiles in halls (Dual purpose with tack boards) 34 Tack boards in halls (Dual purpose with acoustic tiles in halls) 35 Add electrical outlets 36 Add back-up Generator

108 Design a new serving line for the cafeteria 109 Develop a larger Storage area for the cafeteria

Mountain View Middle School 37 Redesign bus drop off 38 Redesign student drop off and pick up 39 Redesign parking for staff 41 Adjustable shelving and ladder access for PE storage 42 Replace all windows with broken seals

p2

43 44 45 46 47 48 49 50 54 55 56 57 58 59 60

Newberg High School 61 62 63 64 65 66 67 68 69

103 104 105 106 107

Grout and seal kitchen and restroom floors Basketball court drainage (resurface) New Addressable Fire Alarm system Lockers replaced with half size lockers Additional gym or multipurpose room for PE Improved (enlarged) counseling space Increase size of conference room Add office space for speech therapist psychologist behavior amp autism specialists and testing Sound proofing at principals offices Motion detectors (lighting) Add preheat coil to AHU 1 Replace defective VAVcontrollers Replace boiler Add separate hot water source for kitchen Install ducted returns from classroom pods

Modify Server Room fire protection system Upgrade HVAC system for gym Re-design gas shut-off valves in science rooms Modify internal zone return ducting in buildings A B C D E Fand G Redesign old woodshop area for classrooms Move Book Room Replace original hot water heating system in Gym with two high efficiency heaters Provide office space for Blue School that is not separated from the school Add improved entry to NHS (monument lighting landscaping etc) Expand the Great Expectations area-possibly moving a wall into J107 Expand and complete the pantry and expansion of culinary arts area to include acafe Redesign remainder of welding area to support the long-term growth of PCCCommunity classes Redesign Wurrain Theater to include another music classroomrecording studio Convert the former woodshop into a technology center

NHS Athletics Stadium Complex Track

70 New sub-grade improvements and surface for Track 71 Timing Equipment 72 Two Long Jump Pits and add high jump mats by scoreboard

Football Field 73 Artificial Turf

Grandstand 75 Concessions 76 Locker Rooms and Restrooms 77 Storage 78 New Visitor Bleacher

Tennis Courts

p3

(J ltnltgt U I

79 Two additional courts plus electrical circuits 80 Additional Electrical Circuits

Baseball 81 Finish Lights 82 Batting Cage 83 Replace bleachers varsity and JV fields 84 Press Box ampConcessions 85 JV Scoreboard (move to different location or new one)

Softball 86 Netting to protect spectators 87 Batting Cage

Wrestling 88 Replace carpet in Caffall Center with Mondo 89 Industrial washerdryer 90 Lockers in weight room 91 Replace closed off restroom 92 Team Room

McGrath Gym 93 Replace heaters 94 Renovate locker storage and team rooms 95 Move east side curtain to west side 96 Add athletic training room large enough for two tubs and office

Alternative High School Construct a replacement facility for the current Alternative High School building

Physical Plant 97 Install fire sprinkler system 98 Roof exhaust (Grounds Dept) 99 New gutters on storage building

100 New lighting in storage building 101 Insulate warehouses 102 New insulated doors and openers north building 110 Develop warehouse space for freezer

3 Selection Schedule bull Issue Request for Proposal November 9 2010 bull Project OrientationSite Visits (if necessary) TBD bull Receive Response to Request for Proposal 200 pm November 18 2010 bull Conduct Interviews Contact References (if applicable) TBD

The School District reserves the right to terminate suspend or modify the proposed school project at any time prior to executing the OwnerArchitect Form of Agreement In the event of such termination suspension or modification the School District shall have no obligation or liability to any firms preparing or submitting proposals for this RFP

p4

4 Target Dates The following dates are provided for planning purposes only

November 2011-Execute AE Agreement December 2011January 2012- BeginComplete preliminary design and build cost analysis

5 Instructions For Preparing Proposal Proposals shall be submitted in ten (10) copies to

Nathan Roedel Director of Finance and Operations Newberg School District 29J 714 E 6th Street Newberg OR 97132

In order to be considered proposals must be received by the School District no later than 200 pm November 18 2010

Proposals shall contain the information listed below and shall be tabbed as follows

Section 1 Organization Staffing and Qualifications 1) Provide a team organization chart depicting team members Include names titles and specific

responsibilities of team members

a) Through narrative discussion show reason why this firm believes it is especially qualified to undertake this project Discuss any unique qualifications that this firm possesses which would be of a benefit to the School District in the execution of this project

Section 2 Understanding of the Construction Program The Architect shall in a clear concise manner state hisher understanding of the project and program and the role of the Architect in the Pre-Desjgn Phase

The Architect shall provide information regarding their knowledge of the school districts facilities

Section 3 Other Information 1) The Architect shall indicate whether as a single entity or as a member of ajoint venture the firm has been the

subject of any litigation through the discharge of its professional services If so provide a detailed description of the litjgants the subject matter and the disposition of the arbitration or lawsuit

2) The Architect shall provide three (3) or more references of projects within similar industry performed in the previous five (5) years to be contact by the School District

Section 4 Fee Proposal 1) The fee proposal shall include all compensation and other payments due the Architect (eg manpower

overhead profit direct costs etc) in the performance of the scope of this RFP

2) The fee proposal for the project shall include costs associated with the Pre-Design Phase

3) For the pre-design phase show a) The proposed staff man hours anticipated for each discipline and individual total man hours and

estimated total labor and indirect costs

Proposal Evaluation Proposals received will be evaluated on the following criteria

a) Completeness of the submission (PassFail) b) Outcome of Reference Calling (20)

p5

V)i7I I

c) Vendors described knowledge of schools and school district construction (20) d) Vendors described knowledge of Newberg Public Schools buildings and Infrastructure (60)

For a Vendor to receive the full percentage available for each criterion listed district administration (at least six (6) administrators) will rank responses in each area on a scale of 1 (least meets) to 10 (absolutely meets) in regards to the perceived validity of statements contained in the RFP as they relate to the above concepts

p6

~ 12

NEWBERG SCHOOL DISTRICT 29J AGENDA - November 82010

Item Items for Future Agendas Information XXXX

Presenter Board Chair

Topic Summary Attached is the calendar for future Board agenda items

December 13 20tO No Second Meetin

bull Superintendent Evaluation Timeline bull Preliminary 2011middot12 School Calendar bull Special Programs Update bull Budget Calendar and Process 2011middot12 bull Budget Status Report bull Monthly Financial Report - Consent Agenda bull Visioning bull OETC Copier Contract bull Audit Report for 2009-10 with Auditors

Executive Session

Janua 24 2011Janua 102011

bull Proclamation Board Appreciation Month bull New Course Proposals bull Policies

Executive Session

bull Appropriation Transfer Resolution

Executive Session

bull Board Appreciation bull Student Recognition bull Quarterly Financial Report bull Accept Audit for 2009-10 bull Essential Skills bull Division 22 Standards

Executive Session

February 28 2011

630 Executive Session - Exempt Records

bull Student Recognition bull Monthly Financial Report - Consent Agenda

bull Licensed Teacher Contract Renewal bull Temporary Teacher Contracts bull Administrator Contract Renewal bull Superintendent Evaluation bull Superintendent Contract Renewal bull Proclamation-Classified Employee Appreciation Week

(March 7-10) Executive Session

March 28 2011 March 142011

bull Monthly Financial Report Consent Agendabull

Executive Session Executive Session

April 112011

Executive Session

May 092011

bull Establish Meal Prices 2011-12

bull Establish District Fees 2011-12

bull Establish Board Calendar 2011-12 bull WESD Board ElectIon

April 25 2011

bull Prociamation-Teacher Appreciation Week bull Quarterly Financial Report bull Rights and Responsibilities Handbook

Executive Session

May 23 2011

bull Monthly Financial Report - Consent Agenda bull District Fees bull Final 2011-12 School Calendar

Appoint Student Representatives to the Board bull Appropriation Transfer - Resolution

Executive SessionExecutive Session

June 27 2011June 13 2011

bull Resolution 2011- Adopting the Budget Making Appropriations and Imposing and Categorizing Taxes

bull Establish Substitute Teacher Pay Rate 2011-12 bull

Executive Session

bull Monthly Financial Report shybull bull Appropriation Transfer

Executive Session

Consent Agenda

  • Agenda
  • Oath of Office
  • MVMS Student Presentation
  • Consent Agenda
  • Minutes
  • Donation
  • Small Schools Update
  • Community Growth and Enrollment
  • Resolution 2011-03 Appropriation Revision
  • Cancel November 22 2010 Board Meeting
  • RFP Architectural and Engineering Services
  • Future Agendas
Page 35: NEWBERG SCHOOL DISTRICT 29J BOARD OF DIRECTORS … · Topic Summary: Deona Twenge was appointed Board Representative to Zone 1 at the October 25, 2010 Special Board Meeting to fulfill

AVision for NHS 2003 Gates Grant Application

Our school vision of student learning is directly linked to core principles about teaching and learning

1 First we believe all students can learn regardless of their circumstances

2 Teachers and students alike have a desire to learn and both must be supported and encouraged to make connections in school

3 We believe in the concept of catalyst teaching and learning Teachers become catalysts for student learning by actively engaging students in the process of discovery showing students new ways of thinking and sparking new connections with both the material and targeted skills

4 We believe that students need to master essential skills as they expand their knowledge and experience

5 We believe that students learn better when their learning is personalized Students who make connections with significant adults in their lives are more successful as learners

6 We believe that students should have the opportunity to apply their knowledge in a meaningful way outside of the structures of traditional disciplines or content areas

7 We believe that all students can meet high performance standards if they are supported encouraged and have choice in their learning

8 We believe that every student has unique fits talents and interests and it is our job to cultivate them

9 We believe that excellence is achievable in acommunity of learners

Small School Goals and Outcomes 2003middot2010

GOALS School must emphasize two goals personalization-students must be known well and high expectations-- students must know that their teachers will hold them to high standards These goals must create equity by applying them to all students

Goal 1 Substantially increase students readiness for postsecondary education Goal 2 Improve teacher practice in every single class throughout the school Goal 3 Create five autonomous small schools with distinct identities

OUTCOMES o Teaching is rigorous and intellectually vibrant Student achievement is the top priority

o Essential skills are clearly identified supported and consistently taught

o Teachers have high expectations of all students and the skills necessary to support these high expectations

o Advisories and classes support student and adult connections

o Diversity is valued and encouraged Students parents and our community share their experiences in asafe environment

o Student learning and needs drive all instructional and organizational decisions

NEWBERG SCHOOL DISTRICT 29J AGENDA shy November 8 2010

Item Community Growth and Enrollment Information XXXX

Originator Claudia Stewart Coordinator of Communications and Community Relations

Presenter Claudia Stewart

Topic Summary Claudia will update the Board about community growth and enrollment

Information

NEWBERG SCHOOL DISTRICT 29J AGENDA shy November 8 2010

Item

Originator

Presenter

Resolution 2011-03 Appropriation Revision

Nathan Roedel Director of Finance and Operations

Nathan Roedel Director of Finance and Operations

Action XXXX

Topic Summary Appropriation Revision for Fiscal Year 2008-09

Background Information

The Board of Directors adopted the budget for Fiscal Year 2010-11 at the June 28 2010 School Board Meeting

An appropriation revision increasing the Fiduciary Early Retirement Fund in the amount of $10000 is necessary

Original Budget Appropriation $179165

Revised Budget Appropriation $189165

Superintendents Recommendation Move that the Newberg School District Board of Directors approve Resolution 2011 03 to revise appropriations in the Early Retirement Fund for 2010-11 fiscal year by title only

Newberg School District Resolution 2011middot03

Making Appropriations

BE IT RESOLVED that the appropriation amounts for the fiscal year beginning July 1 2010 and for the purposes shown below are hereby revised

Fiduciary Fund

Early Retirement +10000

The above resolution statement was approved and declared adopted on this 8th day of November 2010

Dr Paula A Radich Clerk Melinda Van Bossuyt Chair

NEWBERG SCHOOL DISTRICT 29J AGENDA shy November 8 2010

Item

Originator

Presenter

Cancel November 22 2010 Board Meeting

Toni Wyss Board Secretary

Dr Paula A Radich Superintendent

Action XXXX

Topic Summary Cancel the November 222010 Board Meeting

Superintendents Recommendation Move that the Newberg School District Board of Directors cancel the November 222010 Board Meeting

NEWBERG SCHOOL DISTRICT 29J AGENDA shy November 082010

Item

Originator

Presenter

Request for Proposals for Architectural and Engineering Services

Nathan Roedel Director of Finance and Operations

Nathan Rodel Director of Finance and Operations

Action XXXX

Topic Summary Following the recommendations of the Districts Facilities Task Force the Board will seek proposals regarding acost analysis of those recommendations

Background Information In the fall of 2010 a citizen Facilities Task Force examined current and projected enrollment and facility capacity and made recommendations for future needs The task force reported that the Newberg Public Schools required additional space for future growth The report also stated that schools were in need of repair including roofs heating and ventilating systems The goals are as follows

o Accommodate enrollment growth-now and in the future o Maintain the communitys investment in schools through major maintenance o Increase safety and security at school sites o Purchase property for future schools at todays market rates

Since the completion of projects for the 2002 bond measure the district has maintained its facilities with a minimal expenditure of funds The 1993 bond issue retires in 2011 thereby providing the district a window to determine whether to consider afuture bond measure

For the Board of Directors to adequately plan for future facility needs an updated analysis of enrollment trends educational athletic and activity programs needs and recommendations concerning facility and maintenance costs is required

Superintendents Recommendation Move that the Newberg School District Board of Directors approve the Request for Proposals for Architectural and Engineering Services as presented

Newberg School District 29J Request For Proposals

Architectural and Engineering Services

1 Introduction Newberg School District (hereafter referred to as the District) seeks architectural and engineering proposals regarding the design and construction addition and renovation of the Districts 12 physical facilities The District intends to execute a written agreement with an architectural firm to provide preliminary architectural and engineering cost estimates for a potential construction bond

The Districfs selection process shall consist of the Districts review and analysis of the proposers response to this request for proposal

2 Scope of Services Provide preliminary architectural and engineering estimates for the following projects as recommended by the Districts Facilities Task Force

New Middle Alternative Welcome Center School 1 Build new school that incorporates Transitions and CYFS programs

Include new kitchen and one or more cafeterias Remove modulars at MV ampCV DistrictmiddotWide

2 Resurface parking areas as needed (Pave service road behind NHS) 3 Repair sidewalks as needed 4 Upgrade Phone System 5 Lock Down System (school accessibility) 6 Replace carpets with hard flooring (CVMS DD AC NHS Caftall Center) 7 Security System ampCamera Evaluation (JA MVMS NHS) 8 Replace GCMs with UNCs 9 Replace Gym Lighting - T-5s - (Senate Bill 1149)

111 Install a refrigeration monitoring system

Administrative Servicesmiddot District Office 10 Modify Server Room - fire protection system 11 Additional Parking

Replace Existing Furnaces as Required 108 Build a new server room

pl

Antonia Crater Elementary School

12 New intercom system 13 Add storage - outside behind Gym

Dundee Elementary School 14 Combine two services and replace old panel equipment and wiring 15 New roof on 5th street classrooms 16 Modify and relocate health room 17 Replace gym air handler 18 Replace single pane windows where they occur

Edwards Elementary School 19 New intercom 20 Add parking lot lighting by crosswalk 21 Add speed bumps to parking in front 22 Improve conference room ventilation 23 New Roof 24 Modify built in gutter system 25 Replace Generator 26 Provide additional computer lab (expand into library space) 27 Replace Existing Fiber Ductwork as required

Ewing Young Elementary School 29 Old wiring (asbestos) and distribution panels

Joan Austin Elementary School 30 Fix Cafeteria floor covering and patch new floor 31 Replace fixed window between office and health room with slider

Mabel Rush Elementary School 32 Replace old AO Smith Boiler with new Aerco boiler and integrate into BMS control panel 33 Acoustic tiles in halls (Dual purpose with tack boards) 34 Tack boards in halls (Dual purpose with acoustic tiles in halls) 35 Add electrical outlets 36 Add back-up Generator

108 Design a new serving line for the cafeteria 109 Develop a larger Storage area for the cafeteria

Mountain View Middle School 37 Redesign bus drop off 38 Redesign student drop off and pick up 39 Redesign parking for staff 41 Adjustable shelving and ladder access for PE storage 42 Replace all windows with broken seals

p2

43 44 45 46 47 48 49 50 54 55 56 57 58 59 60

Newberg High School 61 62 63 64 65 66 67 68 69

103 104 105 106 107

Grout and seal kitchen and restroom floors Basketball court drainage (resurface) New Addressable Fire Alarm system Lockers replaced with half size lockers Additional gym or multipurpose room for PE Improved (enlarged) counseling space Increase size of conference room Add office space for speech therapist psychologist behavior amp autism specialists and testing Sound proofing at principals offices Motion detectors (lighting) Add preheat coil to AHU 1 Replace defective VAVcontrollers Replace boiler Add separate hot water source for kitchen Install ducted returns from classroom pods

Modify Server Room fire protection system Upgrade HVAC system for gym Re-design gas shut-off valves in science rooms Modify internal zone return ducting in buildings A B C D E Fand G Redesign old woodshop area for classrooms Move Book Room Replace original hot water heating system in Gym with two high efficiency heaters Provide office space for Blue School that is not separated from the school Add improved entry to NHS (monument lighting landscaping etc) Expand the Great Expectations area-possibly moving a wall into J107 Expand and complete the pantry and expansion of culinary arts area to include acafe Redesign remainder of welding area to support the long-term growth of PCCCommunity classes Redesign Wurrain Theater to include another music classroomrecording studio Convert the former woodshop into a technology center

NHS Athletics Stadium Complex Track

70 New sub-grade improvements and surface for Track 71 Timing Equipment 72 Two Long Jump Pits and add high jump mats by scoreboard

Football Field 73 Artificial Turf

Grandstand 75 Concessions 76 Locker Rooms and Restrooms 77 Storage 78 New Visitor Bleacher

Tennis Courts

p3

(J ltnltgt U I

79 Two additional courts plus electrical circuits 80 Additional Electrical Circuits

Baseball 81 Finish Lights 82 Batting Cage 83 Replace bleachers varsity and JV fields 84 Press Box ampConcessions 85 JV Scoreboard (move to different location or new one)

Softball 86 Netting to protect spectators 87 Batting Cage

Wrestling 88 Replace carpet in Caffall Center with Mondo 89 Industrial washerdryer 90 Lockers in weight room 91 Replace closed off restroom 92 Team Room

McGrath Gym 93 Replace heaters 94 Renovate locker storage and team rooms 95 Move east side curtain to west side 96 Add athletic training room large enough for two tubs and office

Alternative High School Construct a replacement facility for the current Alternative High School building

Physical Plant 97 Install fire sprinkler system 98 Roof exhaust (Grounds Dept) 99 New gutters on storage building

100 New lighting in storage building 101 Insulate warehouses 102 New insulated doors and openers north building 110 Develop warehouse space for freezer

3 Selection Schedule bull Issue Request for Proposal November 9 2010 bull Project OrientationSite Visits (if necessary) TBD bull Receive Response to Request for Proposal 200 pm November 18 2010 bull Conduct Interviews Contact References (if applicable) TBD

The School District reserves the right to terminate suspend or modify the proposed school project at any time prior to executing the OwnerArchitect Form of Agreement In the event of such termination suspension or modification the School District shall have no obligation or liability to any firms preparing or submitting proposals for this RFP

p4

4 Target Dates The following dates are provided for planning purposes only

November 2011-Execute AE Agreement December 2011January 2012- BeginComplete preliminary design and build cost analysis

5 Instructions For Preparing Proposal Proposals shall be submitted in ten (10) copies to

Nathan Roedel Director of Finance and Operations Newberg School District 29J 714 E 6th Street Newberg OR 97132

In order to be considered proposals must be received by the School District no later than 200 pm November 18 2010

Proposals shall contain the information listed below and shall be tabbed as follows

Section 1 Organization Staffing and Qualifications 1) Provide a team organization chart depicting team members Include names titles and specific

responsibilities of team members

a) Through narrative discussion show reason why this firm believes it is especially qualified to undertake this project Discuss any unique qualifications that this firm possesses which would be of a benefit to the School District in the execution of this project

Section 2 Understanding of the Construction Program The Architect shall in a clear concise manner state hisher understanding of the project and program and the role of the Architect in the Pre-Desjgn Phase

The Architect shall provide information regarding their knowledge of the school districts facilities

Section 3 Other Information 1) The Architect shall indicate whether as a single entity or as a member of ajoint venture the firm has been the

subject of any litigation through the discharge of its professional services If so provide a detailed description of the litjgants the subject matter and the disposition of the arbitration or lawsuit

2) The Architect shall provide three (3) or more references of projects within similar industry performed in the previous five (5) years to be contact by the School District

Section 4 Fee Proposal 1) The fee proposal shall include all compensation and other payments due the Architect (eg manpower

overhead profit direct costs etc) in the performance of the scope of this RFP

2) The fee proposal for the project shall include costs associated with the Pre-Design Phase

3) For the pre-design phase show a) The proposed staff man hours anticipated for each discipline and individual total man hours and

estimated total labor and indirect costs

Proposal Evaluation Proposals received will be evaluated on the following criteria

a) Completeness of the submission (PassFail) b) Outcome of Reference Calling (20)

p5

V)i7I I

c) Vendors described knowledge of schools and school district construction (20) d) Vendors described knowledge of Newberg Public Schools buildings and Infrastructure (60)

For a Vendor to receive the full percentage available for each criterion listed district administration (at least six (6) administrators) will rank responses in each area on a scale of 1 (least meets) to 10 (absolutely meets) in regards to the perceived validity of statements contained in the RFP as they relate to the above concepts

p6

~ 12

NEWBERG SCHOOL DISTRICT 29J AGENDA - November 82010

Item Items for Future Agendas Information XXXX

Presenter Board Chair

Topic Summary Attached is the calendar for future Board agenda items

December 13 20tO No Second Meetin

bull Superintendent Evaluation Timeline bull Preliminary 2011middot12 School Calendar bull Special Programs Update bull Budget Calendar and Process 2011middot12 bull Budget Status Report bull Monthly Financial Report - Consent Agenda bull Visioning bull OETC Copier Contract bull Audit Report for 2009-10 with Auditors

Executive Session

Janua 24 2011Janua 102011

bull Proclamation Board Appreciation Month bull New Course Proposals bull Policies

Executive Session

bull Appropriation Transfer Resolution

Executive Session

bull Board Appreciation bull Student Recognition bull Quarterly Financial Report bull Accept Audit for 2009-10 bull Essential Skills bull Division 22 Standards

Executive Session

February 28 2011

630 Executive Session - Exempt Records

bull Student Recognition bull Monthly Financial Report - Consent Agenda

bull Licensed Teacher Contract Renewal bull Temporary Teacher Contracts bull Administrator Contract Renewal bull Superintendent Evaluation bull Superintendent Contract Renewal bull Proclamation-Classified Employee Appreciation Week

(March 7-10) Executive Session

March 28 2011 March 142011

bull Monthly Financial Report Consent Agendabull

Executive Session Executive Session

April 112011

Executive Session

May 092011

bull Establish Meal Prices 2011-12

bull Establish District Fees 2011-12

bull Establish Board Calendar 2011-12 bull WESD Board ElectIon

April 25 2011

bull Prociamation-Teacher Appreciation Week bull Quarterly Financial Report bull Rights and Responsibilities Handbook

Executive Session

May 23 2011

bull Monthly Financial Report - Consent Agenda bull District Fees bull Final 2011-12 School Calendar

Appoint Student Representatives to the Board bull Appropriation Transfer - Resolution

Executive SessionExecutive Session

June 27 2011June 13 2011

bull Resolution 2011- Adopting the Budget Making Appropriations and Imposing and Categorizing Taxes

bull Establish Substitute Teacher Pay Rate 2011-12 bull

Executive Session

bull Monthly Financial Report shybull bull Appropriation Transfer

Executive Session

Consent Agenda

  • Agenda
  • Oath of Office
  • MVMS Student Presentation
  • Consent Agenda
  • Minutes
  • Donation
  • Small Schools Update
  • Community Growth and Enrollment
  • Resolution 2011-03 Appropriation Revision
  • Cancel November 22 2010 Board Meeting
  • RFP Architectural and Engineering Services
  • Future Agendas
Page 36: NEWBERG SCHOOL DISTRICT 29J BOARD OF DIRECTORS … · Topic Summary: Deona Twenge was appointed Board Representative to Zone 1 at the October 25, 2010 Special Board Meeting to fulfill

Small School Goals and Outcomes 2003middot2010

GOALS School must emphasize two goals personalization-students must be known well and high expectations-- students must know that their teachers will hold them to high standards These goals must create equity by applying them to all students

Goal 1 Substantially increase students readiness for postsecondary education Goal 2 Improve teacher practice in every single class throughout the school Goal 3 Create five autonomous small schools with distinct identities

OUTCOMES o Teaching is rigorous and intellectually vibrant Student achievement is the top priority

o Essential skills are clearly identified supported and consistently taught

o Teachers have high expectations of all students and the skills necessary to support these high expectations

o Advisories and classes support student and adult connections

o Diversity is valued and encouraged Students parents and our community share their experiences in asafe environment

o Student learning and needs drive all instructional and organizational decisions

NEWBERG SCHOOL DISTRICT 29J AGENDA shy November 8 2010

Item Community Growth and Enrollment Information XXXX

Originator Claudia Stewart Coordinator of Communications and Community Relations

Presenter Claudia Stewart

Topic Summary Claudia will update the Board about community growth and enrollment

Information

NEWBERG SCHOOL DISTRICT 29J AGENDA shy November 8 2010

Item

Originator

Presenter

Resolution 2011-03 Appropriation Revision

Nathan Roedel Director of Finance and Operations

Nathan Roedel Director of Finance and Operations

Action XXXX

Topic Summary Appropriation Revision for Fiscal Year 2008-09

Background Information

The Board of Directors adopted the budget for Fiscal Year 2010-11 at the June 28 2010 School Board Meeting

An appropriation revision increasing the Fiduciary Early Retirement Fund in the amount of $10000 is necessary

Original Budget Appropriation $179165

Revised Budget Appropriation $189165

Superintendents Recommendation Move that the Newberg School District Board of Directors approve Resolution 2011 03 to revise appropriations in the Early Retirement Fund for 2010-11 fiscal year by title only

Newberg School District Resolution 2011middot03

Making Appropriations

BE IT RESOLVED that the appropriation amounts for the fiscal year beginning July 1 2010 and for the purposes shown below are hereby revised

Fiduciary Fund

Early Retirement +10000

The above resolution statement was approved and declared adopted on this 8th day of November 2010

Dr Paula A Radich Clerk Melinda Van Bossuyt Chair

NEWBERG SCHOOL DISTRICT 29J AGENDA shy November 8 2010

Item

Originator

Presenter

Cancel November 22 2010 Board Meeting

Toni Wyss Board Secretary

Dr Paula A Radich Superintendent

Action XXXX

Topic Summary Cancel the November 222010 Board Meeting

Superintendents Recommendation Move that the Newberg School District Board of Directors cancel the November 222010 Board Meeting

NEWBERG SCHOOL DISTRICT 29J AGENDA shy November 082010

Item

Originator

Presenter

Request for Proposals for Architectural and Engineering Services

Nathan Roedel Director of Finance and Operations

Nathan Rodel Director of Finance and Operations

Action XXXX

Topic Summary Following the recommendations of the Districts Facilities Task Force the Board will seek proposals regarding acost analysis of those recommendations

Background Information In the fall of 2010 a citizen Facilities Task Force examined current and projected enrollment and facility capacity and made recommendations for future needs The task force reported that the Newberg Public Schools required additional space for future growth The report also stated that schools were in need of repair including roofs heating and ventilating systems The goals are as follows

o Accommodate enrollment growth-now and in the future o Maintain the communitys investment in schools through major maintenance o Increase safety and security at school sites o Purchase property for future schools at todays market rates

Since the completion of projects for the 2002 bond measure the district has maintained its facilities with a minimal expenditure of funds The 1993 bond issue retires in 2011 thereby providing the district a window to determine whether to consider afuture bond measure

For the Board of Directors to adequately plan for future facility needs an updated analysis of enrollment trends educational athletic and activity programs needs and recommendations concerning facility and maintenance costs is required

Superintendents Recommendation Move that the Newberg School District Board of Directors approve the Request for Proposals for Architectural and Engineering Services as presented

Newberg School District 29J Request For Proposals

Architectural and Engineering Services

1 Introduction Newberg School District (hereafter referred to as the District) seeks architectural and engineering proposals regarding the design and construction addition and renovation of the Districts 12 physical facilities The District intends to execute a written agreement with an architectural firm to provide preliminary architectural and engineering cost estimates for a potential construction bond

The Districfs selection process shall consist of the Districts review and analysis of the proposers response to this request for proposal

2 Scope of Services Provide preliminary architectural and engineering estimates for the following projects as recommended by the Districts Facilities Task Force

New Middle Alternative Welcome Center School 1 Build new school that incorporates Transitions and CYFS programs

Include new kitchen and one or more cafeterias Remove modulars at MV ampCV DistrictmiddotWide

2 Resurface parking areas as needed (Pave service road behind NHS) 3 Repair sidewalks as needed 4 Upgrade Phone System 5 Lock Down System (school accessibility) 6 Replace carpets with hard flooring (CVMS DD AC NHS Caftall Center) 7 Security System ampCamera Evaluation (JA MVMS NHS) 8 Replace GCMs with UNCs 9 Replace Gym Lighting - T-5s - (Senate Bill 1149)

111 Install a refrigeration monitoring system

Administrative Servicesmiddot District Office 10 Modify Server Room - fire protection system 11 Additional Parking

Replace Existing Furnaces as Required 108 Build a new server room

pl

Antonia Crater Elementary School

12 New intercom system 13 Add storage - outside behind Gym

Dundee Elementary School 14 Combine two services and replace old panel equipment and wiring 15 New roof on 5th street classrooms 16 Modify and relocate health room 17 Replace gym air handler 18 Replace single pane windows where they occur

Edwards Elementary School 19 New intercom 20 Add parking lot lighting by crosswalk 21 Add speed bumps to parking in front 22 Improve conference room ventilation 23 New Roof 24 Modify built in gutter system 25 Replace Generator 26 Provide additional computer lab (expand into library space) 27 Replace Existing Fiber Ductwork as required

Ewing Young Elementary School 29 Old wiring (asbestos) and distribution panels

Joan Austin Elementary School 30 Fix Cafeteria floor covering and patch new floor 31 Replace fixed window between office and health room with slider

Mabel Rush Elementary School 32 Replace old AO Smith Boiler with new Aerco boiler and integrate into BMS control panel 33 Acoustic tiles in halls (Dual purpose with tack boards) 34 Tack boards in halls (Dual purpose with acoustic tiles in halls) 35 Add electrical outlets 36 Add back-up Generator

108 Design a new serving line for the cafeteria 109 Develop a larger Storage area for the cafeteria

Mountain View Middle School 37 Redesign bus drop off 38 Redesign student drop off and pick up 39 Redesign parking for staff 41 Adjustable shelving and ladder access for PE storage 42 Replace all windows with broken seals

p2

43 44 45 46 47 48 49 50 54 55 56 57 58 59 60

Newberg High School 61 62 63 64 65 66 67 68 69

103 104 105 106 107

Grout and seal kitchen and restroom floors Basketball court drainage (resurface) New Addressable Fire Alarm system Lockers replaced with half size lockers Additional gym or multipurpose room for PE Improved (enlarged) counseling space Increase size of conference room Add office space for speech therapist psychologist behavior amp autism specialists and testing Sound proofing at principals offices Motion detectors (lighting) Add preheat coil to AHU 1 Replace defective VAVcontrollers Replace boiler Add separate hot water source for kitchen Install ducted returns from classroom pods

Modify Server Room fire protection system Upgrade HVAC system for gym Re-design gas shut-off valves in science rooms Modify internal zone return ducting in buildings A B C D E Fand G Redesign old woodshop area for classrooms Move Book Room Replace original hot water heating system in Gym with two high efficiency heaters Provide office space for Blue School that is not separated from the school Add improved entry to NHS (monument lighting landscaping etc) Expand the Great Expectations area-possibly moving a wall into J107 Expand and complete the pantry and expansion of culinary arts area to include acafe Redesign remainder of welding area to support the long-term growth of PCCCommunity classes Redesign Wurrain Theater to include another music classroomrecording studio Convert the former woodshop into a technology center

NHS Athletics Stadium Complex Track

70 New sub-grade improvements and surface for Track 71 Timing Equipment 72 Two Long Jump Pits and add high jump mats by scoreboard

Football Field 73 Artificial Turf

Grandstand 75 Concessions 76 Locker Rooms and Restrooms 77 Storage 78 New Visitor Bleacher

Tennis Courts

p3

(J ltnltgt U I

79 Two additional courts plus electrical circuits 80 Additional Electrical Circuits

Baseball 81 Finish Lights 82 Batting Cage 83 Replace bleachers varsity and JV fields 84 Press Box ampConcessions 85 JV Scoreboard (move to different location or new one)

Softball 86 Netting to protect spectators 87 Batting Cage

Wrestling 88 Replace carpet in Caffall Center with Mondo 89 Industrial washerdryer 90 Lockers in weight room 91 Replace closed off restroom 92 Team Room

McGrath Gym 93 Replace heaters 94 Renovate locker storage and team rooms 95 Move east side curtain to west side 96 Add athletic training room large enough for two tubs and office

Alternative High School Construct a replacement facility for the current Alternative High School building

Physical Plant 97 Install fire sprinkler system 98 Roof exhaust (Grounds Dept) 99 New gutters on storage building

100 New lighting in storage building 101 Insulate warehouses 102 New insulated doors and openers north building 110 Develop warehouse space for freezer

3 Selection Schedule bull Issue Request for Proposal November 9 2010 bull Project OrientationSite Visits (if necessary) TBD bull Receive Response to Request for Proposal 200 pm November 18 2010 bull Conduct Interviews Contact References (if applicable) TBD

The School District reserves the right to terminate suspend or modify the proposed school project at any time prior to executing the OwnerArchitect Form of Agreement In the event of such termination suspension or modification the School District shall have no obligation or liability to any firms preparing or submitting proposals for this RFP

p4

4 Target Dates The following dates are provided for planning purposes only

November 2011-Execute AE Agreement December 2011January 2012- BeginComplete preliminary design and build cost analysis

5 Instructions For Preparing Proposal Proposals shall be submitted in ten (10) copies to

Nathan Roedel Director of Finance and Operations Newberg School District 29J 714 E 6th Street Newberg OR 97132

In order to be considered proposals must be received by the School District no later than 200 pm November 18 2010

Proposals shall contain the information listed below and shall be tabbed as follows

Section 1 Organization Staffing and Qualifications 1) Provide a team organization chart depicting team members Include names titles and specific

responsibilities of team members

a) Through narrative discussion show reason why this firm believes it is especially qualified to undertake this project Discuss any unique qualifications that this firm possesses which would be of a benefit to the School District in the execution of this project

Section 2 Understanding of the Construction Program The Architect shall in a clear concise manner state hisher understanding of the project and program and the role of the Architect in the Pre-Desjgn Phase

The Architect shall provide information regarding their knowledge of the school districts facilities

Section 3 Other Information 1) The Architect shall indicate whether as a single entity or as a member of ajoint venture the firm has been the

subject of any litigation through the discharge of its professional services If so provide a detailed description of the litjgants the subject matter and the disposition of the arbitration or lawsuit

2) The Architect shall provide three (3) or more references of projects within similar industry performed in the previous five (5) years to be contact by the School District

Section 4 Fee Proposal 1) The fee proposal shall include all compensation and other payments due the Architect (eg manpower

overhead profit direct costs etc) in the performance of the scope of this RFP

2) The fee proposal for the project shall include costs associated with the Pre-Design Phase

3) For the pre-design phase show a) The proposed staff man hours anticipated for each discipline and individual total man hours and

estimated total labor and indirect costs

Proposal Evaluation Proposals received will be evaluated on the following criteria

a) Completeness of the submission (PassFail) b) Outcome of Reference Calling (20)

p5

V)i7I I

c) Vendors described knowledge of schools and school district construction (20) d) Vendors described knowledge of Newberg Public Schools buildings and Infrastructure (60)

For a Vendor to receive the full percentage available for each criterion listed district administration (at least six (6) administrators) will rank responses in each area on a scale of 1 (least meets) to 10 (absolutely meets) in regards to the perceived validity of statements contained in the RFP as they relate to the above concepts

p6

~ 12

NEWBERG SCHOOL DISTRICT 29J AGENDA - November 82010

Item Items for Future Agendas Information XXXX

Presenter Board Chair

Topic Summary Attached is the calendar for future Board agenda items

December 13 20tO No Second Meetin

bull Superintendent Evaluation Timeline bull Preliminary 2011middot12 School Calendar bull Special Programs Update bull Budget Calendar and Process 2011middot12 bull Budget Status Report bull Monthly Financial Report - Consent Agenda bull Visioning bull OETC Copier Contract bull Audit Report for 2009-10 with Auditors

Executive Session

Janua 24 2011Janua 102011

bull Proclamation Board Appreciation Month bull New Course Proposals bull Policies

Executive Session

bull Appropriation Transfer Resolution

Executive Session

bull Board Appreciation bull Student Recognition bull Quarterly Financial Report bull Accept Audit for 2009-10 bull Essential Skills bull Division 22 Standards

Executive Session

February 28 2011

630 Executive Session - Exempt Records

bull Student Recognition bull Monthly Financial Report - Consent Agenda

bull Licensed Teacher Contract Renewal bull Temporary Teacher Contracts bull Administrator Contract Renewal bull Superintendent Evaluation bull Superintendent Contract Renewal bull Proclamation-Classified Employee Appreciation Week

(March 7-10) Executive Session

March 28 2011 March 142011

bull Monthly Financial Report Consent Agendabull

Executive Session Executive Session

April 112011

Executive Session

May 092011

bull Establish Meal Prices 2011-12

bull Establish District Fees 2011-12

bull Establish Board Calendar 2011-12 bull WESD Board ElectIon

April 25 2011

bull Prociamation-Teacher Appreciation Week bull Quarterly Financial Report bull Rights and Responsibilities Handbook

Executive Session

May 23 2011

bull Monthly Financial Report - Consent Agenda bull District Fees bull Final 2011-12 School Calendar

Appoint Student Representatives to the Board bull Appropriation Transfer - Resolution

Executive SessionExecutive Session

June 27 2011June 13 2011

bull Resolution 2011- Adopting the Budget Making Appropriations and Imposing and Categorizing Taxes

bull Establish Substitute Teacher Pay Rate 2011-12 bull

Executive Session

bull Monthly Financial Report shybull bull Appropriation Transfer

Executive Session

Consent Agenda

  • Agenda
  • Oath of Office
  • MVMS Student Presentation
  • Consent Agenda
  • Minutes
  • Donation
  • Small Schools Update
  • Community Growth and Enrollment
  • Resolution 2011-03 Appropriation Revision
  • Cancel November 22 2010 Board Meeting
  • RFP Architectural and Engineering Services
  • Future Agendas
Page 37: NEWBERG SCHOOL DISTRICT 29J BOARD OF DIRECTORS … · Topic Summary: Deona Twenge was appointed Board Representative to Zone 1 at the October 25, 2010 Special Board Meeting to fulfill

NEWBERG SCHOOL DISTRICT 29J AGENDA shy November 8 2010

Item Community Growth and Enrollment Information XXXX

Originator Claudia Stewart Coordinator of Communications and Community Relations

Presenter Claudia Stewart

Topic Summary Claudia will update the Board about community growth and enrollment

Information

NEWBERG SCHOOL DISTRICT 29J AGENDA shy November 8 2010

Item

Originator

Presenter

Resolution 2011-03 Appropriation Revision

Nathan Roedel Director of Finance and Operations

Nathan Roedel Director of Finance and Operations

Action XXXX

Topic Summary Appropriation Revision for Fiscal Year 2008-09

Background Information

The Board of Directors adopted the budget for Fiscal Year 2010-11 at the June 28 2010 School Board Meeting

An appropriation revision increasing the Fiduciary Early Retirement Fund in the amount of $10000 is necessary

Original Budget Appropriation $179165

Revised Budget Appropriation $189165

Superintendents Recommendation Move that the Newberg School District Board of Directors approve Resolution 2011 03 to revise appropriations in the Early Retirement Fund for 2010-11 fiscal year by title only

Newberg School District Resolution 2011middot03

Making Appropriations

BE IT RESOLVED that the appropriation amounts for the fiscal year beginning July 1 2010 and for the purposes shown below are hereby revised

Fiduciary Fund

Early Retirement +10000

The above resolution statement was approved and declared adopted on this 8th day of November 2010

Dr Paula A Radich Clerk Melinda Van Bossuyt Chair

NEWBERG SCHOOL DISTRICT 29J AGENDA shy November 8 2010

Item

Originator

Presenter

Cancel November 22 2010 Board Meeting

Toni Wyss Board Secretary

Dr Paula A Radich Superintendent

Action XXXX

Topic Summary Cancel the November 222010 Board Meeting

Superintendents Recommendation Move that the Newberg School District Board of Directors cancel the November 222010 Board Meeting

NEWBERG SCHOOL DISTRICT 29J AGENDA shy November 082010

Item

Originator

Presenter

Request for Proposals for Architectural and Engineering Services

Nathan Roedel Director of Finance and Operations

Nathan Rodel Director of Finance and Operations

Action XXXX

Topic Summary Following the recommendations of the Districts Facilities Task Force the Board will seek proposals regarding acost analysis of those recommendations

Background Information In the fall of 2010 a citizen Facilities Task Force examined current and projected enrollment and facility capacity and made recommendations for future needs The task force reported that the Newberg Public Schools required additional space for future growth The report also stated that schools were in need of repair including roofs heating and ventilating systems The goals are as follows

o Accommodate enrollment growth-now and in the future o Maintain the communitys investment in schools through major maintenance o Increase safety and security at school sites o Purchase property for future schools at todays market rates

Since the completion of projects for the 2002 bond measure the district has maintained its facilities with a minimal expenditure of funds The 1993 bond issue retires in 2011 thereby providing the district a window to determine whether to consider afuture bond measure

For the Board of Directors to adequately plan for future facility needs an updated analysis of enrollment trends educational athletic and activity programs needs and recommendations concerning facility and maintenance costs is required

Superintendents Recommendation Move that the Newberg School District Board of Directors approve the Request for Proposals for Architectural and Engineering Services as presented

Newberg School District 29J Request For Proposals

Architectural and Engineering Services

1 Introduction Newberg School District (hereafter referred to as the District) seeks architectural and engineering proposals regarding the design and construction addition and renovation of the Districts 12 physical facilities The District intends to execute a written agreement with an architectural firm to provide preliminary architectural and engineering cost estimates for a potential construction bond

The Districfs selection process shall consist of the Districts review and analysis of the proposers response to this request for proposal

2 Scope of Services Provide preliminary architectural and engineering estimates for the following projects as recommended by the Districts Facilities Task Force

New Middle Alternative Welcome Center School 1 Build new school that incorporates Transitions and CYFS programs

Include new kitchen and one or more cafeterias Remove modulars at MV ampCV DistrictmiddotWide

2 Resurface parking areas as needed (Pave service road behind NHS) 3 Repair sidewalks as needed 4 Upgrade Phone System 5 Lock Down System (school accessibility) 6 Replace carpets with hard flooring (CVMS DD AC NHS Caftall Center) 7 Security System ampCamera Evaluation (JA MVMS NHS) 8 Replace GCMs with UNCs 9 Replace Gym Lighting - T-5s - (Senate Bill 1149)

111 Install a refrigeration monitoring system

Administrative Servicesmiddot District Office 10 Modify Server Room - fire protection system 11 Additional Parking

Replace Existing Furnaces as Required 108 Build a new server room

pl

Antonia Crater Elementary School

12 New intercom system 13 Add storage - outside behind Gym

Dundee Elementary School 14 Combine two services and replace old panel equipment and wiring 15 New roof on 5th street classrooms 16 Modify and relocate health room 17 Replace gym air handler 18 Replace single pane windows where they occur

Edwards Elementary School 19 New intercom 20 Add parking lot lighting by crosswalk 21 Add speed bumps to parking in front 22 Improve conference room ventilation 23 New Roof 24 Modify built in gutter system 25 Replace Generator 26 Provide additional computer lab (expand into library space) 27 Replace Existing Fiber Ductwork as required

Ewing Young Elementary School 29 Old wiring (asbestos) and distribution panels

Joan Austin Elementary School 30 Fix Cafeteria floor covering and patch new floor 31 Replace fixed window between office and health room with slider

Mabel Rush Elementary School 32 Replace old AO Smith Boiler with new Aerco boiler and integrate into BMS control panel 33 Acoustic tiles in halls (Dual purpose with tack boards) 34 Tack boards in halls (Dual purpose with acoustic tiles in halls) 35 Add electrical outlets 36 Add back-up Generator

108 Design a new serving line for the cafeteria 109 Develop a larger Storage area for the cafeteria

Mountain View Middle School 37 Redesign bus drop off 38 Redesign student drop off and pick up 39 Redesign parking for staff 41 Adjustable shelving and ladder access for PE storage 42 Replace all windows with broken seals

p2

43 44 45 46 47 48 49 50 54 55 56 57 58 59 60

Newberg High School 61 62 63 64 65 66 67 68 69

103 104 105 106 107

Grout and seal kitchen and restroom floors Basketball court drainage (resurface) New Addressable Fire Alarm system Lockers replaced with half size lockers Additional gym or multipurpose room for PE Improved (enlarged) counseling space Increase size of conference room Add office space for speech therapist psychologist behavior amp autism specialists and testing Sound proofing at principals offices Motion detectors (lighting) Add preheat coil to AHU 1 Replace defective VAVcontrollers Replace boiler Add separate hot water source for kitchen Install ducted returns from classroom pods

Modify Server Room fire protection system Upgrade HVAC system for gym Re-design gas shut-off valves in science rooms Modify internal zone return ducting in buildings A B C D E Fand G Redesign old woodshop area for classrooms Move Book Room Replace original hot water heating system in Gym with two high efficiency heaters Provide office space for Blue School that is not separated from the school Add improved entry to NHS (monument lighting landscaping etc) Expand the Great Expectations area-possibly moving a wall into J107 Expand and complete the pantry and expansion of culinary arts area to include acafe Redesign remainder of welding area to support the long-term growth of PCCCommunity classes Redesign Wurrain Theater to include another music classroomrecording studio Convert the former woodshop into a technology center

NHS Athletics Stadium Complex Track

70 New sub-grade improvements and surface for Track 71 Timing Equipment 72 Two Long Jump Pits and add high jump mats by scoreboard

Football Field 73 Artificial Turf

Grandstand 75 Concessions 76 Locker Rooms and Restrooms 77 Storage 78 New Visitor Bleacher

Tennis Courts

p3

(J ltnltgt U I

79 Two additional courts plus electrical circuits 80 Additional Electrical Circuits

Baseball 81 Finish Lights 82 Batting Cage 83 Replace bleachers varsity and JV fields 84 Press Box ampConcessions 85 JV Scoreboard (move to different location or new one)

Softball 86 Netting to protect spectators 87 Batting Cage

Wrestling 88 Replace carpet in Caffall Center with Mondo 89 Industrial washerdryer 90 Lockers in weight room 91 Replace closed off restroom 92 Team Room

McGrath Gym 93 Replace heaters 94 Renovate locker storage and team rooms 95 Move east side curtain to west side 96 Add athletic training room large enough for two tubs and office

Alternative High School Construct a replacement facility for the current Alternative High School building

Physical Plant 97 Install fire sprinkler system 98 Roof exhaust (Grounds Dept) 99 New gutters on storage building

100 New lighting in storage building 101 Insulate warehouses 102 New insulated doors and openers north building 110 Develop warehouse space for freezer

3 Selection Schedule bull Issue Request for Proposal November 9 2010 bull Project OrientationSite Visits (if necessary) TBD bull Receive Response to Request for Proposal 200 pm November 18 2010 bull Conduct Interviews Contact References (if applicable) TBD

The School District reserves the right to terminate suspend or modify the proposed school project at any time prior to executing the OwnerArchitect Form of Agreement In the event of such termination suspension or modification the School District shall have no obligation or liability to any firms preparing or submitting proposals for this RFP

p4

4 Target Dates The following dates are provided for planning purposes only

November 2011-Execute AE Agreement December 2011January 2012- BeginComplete preliminary design and build cost analysis

5 Instructions For Preparing Proposal Proposals shall be submitted in ten (10) copies to

Nathan Roedel Director of Finance and Operations Newberg School District 29J 714 E 6th Street Newberg OR 97132

In order to be considered proposals must be received by the School District no later than 200 pm November 18 2010

Proposals shall contain the information listed below and shall be tabbed as follows

Section 1 Organization Staffing and Qualifications 1) Provide a team organization chart depicting team members Include names titles and specific

responsibilities of team members

a) Through narrative discussion show reason why this firm believes it is especially qualified to undertake this project Discuss any unique qualifications that this firm possesses which would be of a benefit to the School District in the execution of this project

Section 2 Understanding of the Construction Program The Architect shall in a clear concise manner state hisher understanding of the project and program and the role of the Architect in the Pre-Desjgn Phase

The Architect shall provide information regarding their knowledge of the school districts facilities

Section 3 Other Information 1) The Architect shall indicate whether as a single entity or as a member of ajoint venture the firm has been the

subject of any litigation through the discharge of its professional services If so provide a detailed description of the litjgants the subject matter and the disposition of the arbitration or lawsuit

2) The Architect shall provide three (3) or more references of projects within similar industry performed in the previous five (5) years to be contact by the School District

Section 4 Fee Proposal 1) The fee proposal shall include all compensation and other payments due the Architect (eg manpower

overhead profit direct costs etc) in the performance of the scope of this RFP

2) The fee proposal for the project shall include costs associated with the Pre-Design Phase

3) For the pre-design phase show a) The proposed staff man hours anticipated for each discipline and individual total man hours and

estimated total labor and indirect costs

Proposal Evaluation Proposals received will be evaluated on the following criteria

a) Completeness of the submission (PassFail) b) Outcome of Reference Calling (20)

p5

V)i7I I

c) Vendors described knowledge of schools and school district construction (20) d) Vendors described knowledge of Newberg Public Schools buildings and Infrastructure (60)

For a Vendor to receive the full percentage available for each criterion listed district administration (at least six (6) administrators) will rank responses in each area on a scale of 1 (least meets) to 10 (absolutely meets) in regards to the perceived validity of statements contained in the RFP as they relate to the above concepts

p6

~ 12

NEWBERG SCHOOL DISTRICT 29J AGENDA - November 82010

Item Items for Future Agendas Information XXXX

Presenter Board Chair

Topic Summary Attached is the calendar for future Board agenda items

December 13 20tO No Second Meetin

bull Superintendent Evaluation Timeline bull Preliminary 2011middot12 School Calendar bull Special Programs Update bull Budget Calendar and Process 2011middot12 bull Budget Status Report bull Monthly Financial Report - Consent Agenda bull Visioning bull OETC Copier Contract bull Audit Report for 2009-10 with Auditors

Executive Session

Janua 24 2011Janua 102011

bull Proclamation Board Appreciation Month bull New Course Proposals bull Policies

Executive Session

bull Appropriation Transfer Resolution

Executive Session

bull Board Appreciation bull Student Recognition bull Quarterly Financial Report bull Accept Audit for 2009-10 bull Essential Skills bull Division 22 Standards

Executive Session

February 28 2011

630 Executive Session - Exempt Records

bull Student Recognition bull Monthly Financial Report - Consent Agenda

bull Licensed Teacher Contract Renewal bull Temporary Teacher Contracts bull Administrator Contract Renewal bull Superintendent Evaluation bull Superintendent Contract Renewal bull Proclamation-Classified Employee Appreciation Week

(March 7-10) Executive Session

March 28 2011 March 142011

bull Monthly Financial Report Consent Agendabull

Executive Session Executive Session

April 112011

Executive Session

May 092011

bull Establish Meal Prices 2011-12

bull Establish District Fees 2011-12

bull Establish Board Calendar 2011-12 bull WESD Board ElectIon

April 25 2011

bull Prociamation-Teacher Appreciation Week bull Quarterly Financial Report bull Rights and Responsibilities Handbook

Executive Session

May 23 2011

bull Monthly Financial Report - Consent Agenda bull District Fees bull Final 2011-12 School Calendar

Appoint Student Representatives to the Board bull Appropriation Transfer - Resolution

Executive SessionExecutive Session

June 27 2011June 13 2011

bull Resolution 2011- Adopting the Budget Making Appropriations and Imposing and Categorizing Taxes

bull Establish Substitute Teacher Pay Rate 2011-12 bull

Executive Session

bull Monthly Financial Report shybull bull Appropriation Transfer

Executive Session

Consent Agenda

  • Agenda
  • Oath of Office
  • MVMS Student Presentation
  • Consent Agenda
  • Minutes
  • Donation
  • Small Schools Update
  • Community Growth and Enrollment
  • Resolution 2011-03 Appropriation Revision
  • Cancel November 22 2010 Board Meeting
  • RFP Architectural and Engineering Services
  • Future Agendas
Page 38: NEWBERG SCHOOL DISTRICT 29J BOARD OF DIRECTORS … · Topic Summary: Deona Twenge was appointed Board Representative to Zone 1 at the October 25, 2010 Special Board Meeting to fulfill

NEWBERG SCHOOL DISTRICT 29J AGENDA shy November 8 2010

Item

Originator

Presenter

Resolution 2011-03 Appropriation Revision

Nathan Roedel Director of Finance and Operations

Nathan Roedel Director of Finance and Operations

Action XXXX

Topic Summary Appropriation Revision for Fiscal Year 2008-09

Background Information

The Board of Directors adopted the budget for Fiscal Year 2010-11 at the June 28 2010 School Board Meeting

An appropriation revision increasing the Fiduciary Early Retirement Fund in the amount of $10000 is necessary

Original Budget Appropriation $179165

Revised Budget Appropriation $189165

Superintendents Recommendation Move that the Newberg School District Board of Directors approve Resolution 2011 03 to revise appropriations in the Early Retirement Fund for 2010-11 fiscal year by title only

Newberg School District Resolution 2011middot03

Making Appropriations

BE IT RESOLVED that the appropriation amounts for the fiscal year beginning July 1 2010 and for the purposes shown below are hereby revised

Fiduciary Fund

Early Retirement +10000

The above resolution statement was approved and declared adopted on this 8th day of November 2010

Dr Paula A Radich Clerk Melinda Van Bossuyt Chair

NEWBERG SCHOOL DISTRICT 29J AGENDA shy November 8 2010

Item

Originator

Presenter

Cancel November 22 2010 Board Meeting

Toni Wyss Board Secretary

Dr Paula A Radich Superintendent

Action XXXX

Topic Summary Cancel the November 222010 Board Meeting

Superintendents Recommendation Move that the Newberg School District Board of Directors cancel the November 222010 Board Meeting

NEWBERG SCHOOL DISTRICT 29J AGENDA shy November 082010

Item

Originator

Presenter

Request for Proposals for Architectural and Engineering Services

Nathan Roedel Director of Finance and Operations

Nathan Rodel Director of Finance and Operations

Action XXXX

Topic Summary Following the recommendations of the Districts Facilities Task Force the Board will seek proposals regarding acost analysis of those recommendations

Background Information In the fall of 2010 a citizen Facilities Task Force examined current and projected enrollment and facility capacity and made recommendations for future needs The task force reported that the Newberg Public Schools required additional space for future growth The report also stated that schools were in need of repair including roofs heating and ventilating systems The goals are as follows

o Accommodate enrollment growth-now and in the future o Maintain the communitys investment in schools through major maintenance o Increase safety and security at school sites o Purchase property for future schools at todays market rates

Since the completion of projects for the 2002 bond measure the district has maintained its facilities with a minimal expenditure of funds The 1993 bond issue retires in 2011 thereby providing the district a window to determine whether to consider afuture bond measure

For the Board of Directors to adequately plan for future facility needs an updated analysis of enrollment trends educational athletic and activity programs needs and recommendations concerning facility and maintenance costs is required

Superintendents Recommendation Move that the Newberg School District Board of Directors approve the Request for Proposals for Architectural and Engineering Services as presented

Newberg School District 29J Request For Proposals

Architectural and Engineering Services

1 Introduction Newberg School District (hereafter referred to as the District) seeks architectural and engineering proposals regarding the design and construction addition and renovation of the Districts 12 physical facilities The District intends to execute a written agreement with an architectural firm to provide preliminary architectural and engineering cost estimates for a potential construction bond

The Districfs selection process shall consist of the Districts review and analysis of the proposers response to this request for proposal

2 Scope of Services Provide preliminary architectural and engineering estimates for the following projects as recommended by the Districts Facilities Task Force

New Middle Alternative Welcome Center School 1 Build new school that incorporates Transitions and CYFS programs

Include new kitchen and one or more cafeterias Remove modulars at MV ampCV DistrictmiddotWide

2 Resurface parking areas as needed (Pave service road behind NHS) 3 Repair sidewalks as needed 4 Upgrade Phone System 5 Lock Down System (school accessibility) 6 Replace carpets with hard flooring (CVMS DD AC NHS Caftall Center) 7 Security System ampCamera Evaluation (JA MVMS NHS) 8 Replace GCMs with UNCs 9 Replace Gym Lighting - T-5s - (Senate Bill 1149)

111 Install a refrigeration monitoring system

Administrative Servicesmiddot District Office 10 Modify Server Room - fire protection system 11 Additional Parking

Replace Existing Furnaces as Required 108 Build a new server room

pl

Antonia Crater Elementary School

12 New intercom system 13 Add storage - outside behind Gym

Dundee Elementary School 14 Combine two services and replace old panel equipment and wiring 15 New roof on 5th street classrooms 16 Modify and relocate health room 17 Replace gym air handler 18 Replace single pane windows where they occur

Edwards Elementary School 19 New intercom 20 Add parking lot lighting by crosswalk 21 Add speed bumps to parking in front 22 Improve conference room ventilation 23 New Roof 24 Modify built in gutter system 25 Replace Generator 26 Provide additional computer lab (expand into library space) 27 Replace Existing Fiber Ductwork as required

Ewing Young Elementary School 29 Old wiring (asbestos) and distribution panels

Joan Austin Elementary School 30 Fix Cafeteria floor covering and patch new floor 31 Replace fixed window between office and health room with slider

Mabel Rush Elementary School 32 Replace old AO Smith Boiler with new Aerco boiler and integrate into BMS control panel 33 Acoustic tiles in halls (Dual purpose with tack boards) 34 Tack boards in halls (Dual purpose with acoustic tiles in halls) 35 Add electrical outlets 36 Add back-up Generator

108 Design a new serving line for the cafeteria 109 Develop a larger Storage area for the cafeteria

Mountain View Middle School 37 Redesign bus drop off 38 Redesign student drop off and pick up 39 Redesign parking for staff 41 Adjustable shelving and ladder access for PE storage 42 Replace all windows with broken seals

p2

43 44 45 46 47 48 49 50 54 55 56 57 58 59 60

Newberg High School 61 62 63 64 65 66 67 68 69

103 104 105 106 107

Grout and seal kitchen and restroom floors Basketball court drainage (resurface) New Addressable Fire Alarm system Lockers replaced with half size lockers Additional gym or multipurpose room for PE Improved (enlarged) counseling space Increase size of conference room Add office space for speech therapist psychologist behavior amp autism specialists and testing Sound proofing at principals offices Motion detectors (lighting) Add preheat coil to AHU 1 Replace defective VAVcontrollers Replace boiler Add separate hot water source for kitchen Install ducted returns from classroom pods

Modify Server Room fire protection system Upgrade HVAC system for gym Re-design gas shut-off valves in science rooms Modify internal zone return ducting in buildings A B C D E Fand G Redesign old woodshop area for classrooms Move Book Room Replace original hot water heating system in Gym with two high efficiency heaters Provide office space for Blue School that is not separated from the school Add improved entry to NHS (monument lighting landscaping etc) Expand the Great Expectations area-possibly moving a wall into J107 Expand and complete the pantry and expansion of culinary arts area to include acafe Redesign remainder of welding area to support the long-term growth of PCCCommunity classes Redesign Wurrain Theater to include another music classroomrecording studio Convert the former woodshop into a technology center

NHS Athletics Stadium Complex Track

70 New sub-grade improvements and surface for Track 71 Timing Equipment 72 Two Long Jump Pits and add high jump mats by scoreboard

Football Field 73 Artificial Turf

Grandstand 75 Concessions 76 Locker Rooms and Restrooms 77 Storage 78 New Visitor Bleacher

Tennis Courts

p3

(J ltnltgt U I

79 Two additional courts plus electrical circuits 80 Additional Electrical Circuits

Baseball 81 Finish Lights 82 Batting Cage 83 Replace bleachers varsity and JV fields 84 Press Box ampConcessions 85 JV Scoreboard (move to different location or new one)

Softball 86 Netting to protect spectators 87 Batting Cage

Wrestling 88 Replace carpet in Caffall Center with Mondo 89 Industrial washerdryer 90 Lockers in weight room 91 Replace closed off restroom 92 Team Room

McGrath Gym 93 Replace heaters 94 Renovate locker storage and team rooms 95 Move east side curtain to west side 96 Add athletic training room large enough for two tubs and office

Alternative High School Construct a replacement facility for the current Alternative High School building

Physical Plant 97 Install fire sprinkler system 98 Roof exhaust (Grounds Dept) 99 New gutters on storage building

100 New lighting in storage building 101 Insulate warehouses 102 New insulated doors and openers north building 110 Develop warehouse space for freezer

3 Selection Schedule bull Issue Request for Proposal November 9 2010 bull Project OrientationSite Visits (if necessary) TBD bull Receive Response to Request for Proposal 200 pm November 18 2010 bull Conduct Interviews Contact References (if applicable) TBD

The School District reserves the right to terminate suspend or modify the proposed school project at any time prior to executing the OwnerArchitect Form of Agreement In the event of such termination suspension or modification the School District shall have no obligation or liability to any firms preparing or submitting proposals for this RFP

p4

4 Target Dates The following dates are provided for planning purposes only

November 2011-Execute AE Agreement December 2011January 2012- BeginComplete preliminary design and build cost analysis

5 Instructions For Preparing Proposal Proposals shall be submitted in ten (10) copies to

Nathan Roedel Director of Finance and Operations Newberg School District 29J 714 E 6th Street Newberg OR 97132

In order to be considered proposals must be received by the School District no later than 200 pm November 18 2010

Proposals shall contain the information listed below and shall be tabbed as follows

Section 1 Organization Staffing and Qualifications 1) Provide a team organization chart depicting team members Include names titles and specific

responsibilities of team members

a) Through narrative discussion show reason why this firm believes it is especially qualified to undertake this project Discuss any unique qualifications that this firm possesses which would be of a benefit to the School District in the execution of this project

Section 2 Understanding of the Construction Program The Architect shall in a clear concise manner state hisher understanding of the project and program and the role of the Architect in the Pre-Desjgn Phase

The Architect shall provide information regarding their knowledge of the school districts facilities

Section 3 Other Information 1) The Architect shall indicate whether as a single entity or as a member of ajoint venture the firm has been the

subject of any litigation through the discharge of its professional services If so provide a detailed description of the litjgants the subject matter and the disposition of the arbitration or lawsuit

2) The Architect shall provide three (3) or more references of projects within similar industry performed in the previous five (5) years to be contact by the School District

Section 4 Fee Proposal 1) The fee proposal shall include all compensation and other payments due the Architect (eg manpower

overhead profit direct costs etc) in the performance of the scope of this RFP

2) The fee proposal for the project shall include costs associated with the Pre-Design Phase

3) For the pre-design phase show a) The proposed staff man hours anticipated for each discipline and individual total man hours and

estimated total labor and indirect costs

Proposal Evaluation Proposals received will be evaluated on the following criteria

a) Completeness of the submission (PassFail) b) Outcome of Reference Calling (20)

p5

V)i7I I

c) Vendors described knowledge of schools and school district construction (20) d) Vendors described knowledge of Newberg Public Schools buildings and Infrastructure (60)

For a Vendor to receive the full percentage available for each criterion listed district administration (at least six (6) administrators) will rank responses in each area on a scale of 1 (least meets) to 10 (absolutely meets) in regards to the perceived validity of statements contained in the RFP as they relate to the above concepts

p6

~ 12

NEWBERG SCHOOL DISTRICT 29J AGENDA - November 82010

Item Items for Future Agendas Information XXXX

Presenter Board Chair

Topic Summary Attached is the calendar for future Board agenda items

December 13 20tO No Second Meetin

bull Superintendent Evaluation Timeline bull Preliminary 2011middot12 School Calendar bull Special Programs Update bull Budget Calendar and Process 2011middot12 bull Budget Status Report bull Monthly Financial Report - Consent Agenda bull Visioning bull OETC Copier Contract bull Audit Report for 2009-10 with Auditors

Executive Session

Janua 24 2011Janua 102011

bull Proclamation Board Appreciation Month bull New Course Proposals bull Policies

Executive Session

bull Appropriation Transfer Resolution

Executive Session

bull Board Appreciation bull Student Recognition bull Quarterly Financial Report bull Accept Audit for 2009-10 bull Essential Skills bull Division 22 Standards

Executive Session

February 28 2011

630 Executive Session - Exempt Records

bull Student Recognition bull Monthly Financial Report - Consent Agenda

bull Licensed Teacher Contract Renewal bull Temporary Teacher Contracts bull Administrator Contract Renewal bull Superintendent Evaluation bull Superintendent Contract Renewal bull Proclamation-Classified Employee Appreciation Week

(March 7-10) Executive Session

March 28 2011 March 142011

bull Monthly Financial Report Consent Agendabull

Executive Session Executive Session

April 112011

Executive Session

May 092011

bull Establish Meal Prices 2011-12

bull Establish District Fees 2011-12

bull Establish Board Calendar 2011-12 bull WESD Board ElectIon

April 25 2011

bull Prociamation-Teacher Appreciation Week bull Quarterly Financial Report bull Rights and Responsibilities Handbook

Executive Session

May 23 2011

bull Monthly Financial Report - Consent Agenda bull District Fees bull Final 2011-12 School Calendar

Appoint Student Representatives to the Board bull Appropriation Transfer - Resolution

Executive SessionExecutive Session

June 27 2011June 13 2011

bull Resolution 2011- Adopting the Budget Making Appropriations and Imposing and Categorizing Taxes

bull Establish Substitute Teacher Pay Rate 2011-12 bull

Executive Session

bull Monthly Financial Report shybull bull Appropriation Transfer

Executive Session

Consent Agenda

  • Agenda
  • Oath of Office
  • MVMS Student Presentation
  • Consent Agenda
  • Minutes
  • Donation
  • Small Schools Update
  • Community Growth and Enrollment
  • Resolution 2011-03 Appropriation Revision
  • Cancel November 22 2010 Board Meeting
  • RFP Architectural and Engineering Services
  • Future Agendas
Page 39: NEWBERG SCHOOL DISTRICT 29J BOARD OF DIRECTORS … · Topic Summary: Deona Twenge was appointed Board Representative to Zone 1 at the October 25, 2010 Special Board Meeting to fulfill

Newberg School District Resolution 2011middot03

Making Appropriations

BE IT RESOLVED that the appropriation amounts for the fiscal year beginning July 1 2010 and for the purposes shown below are hereby revised

Fiduciary Fund

Early Retirement +10000

The above resolution statement was approved and declared adopted on this 8th day of November 2010

Dr Paula A Radich Clerk Melinda Van Bossuyt Chair

NEWBERG SCHOOL DISTRICT 29J AGENDA shy November 8 2010

Item

Originator

Presenter

Cancel November 22 2010 Board Meeting

Toni Wyss Board Secretary

Dr Paula A Radich Superintendent

Action XXXX

Topic Summary Cancel the November 222010 Board Meeting

Superintendents Recommendation Move that the Newberg School District Board of Directors cancel the November 222010 Board Meeting

NEWBERG SCHOOL DISTRICT 29J AGENDA shy November 082010

Item

Originator

Presenter

Request for Proposals for Architectural and Engineering Services

Nathan Roedel Director of Finance and Operations

Nathan Rodel Director of Finance and Operations

Action XXXX

Topic Summary Following the recommendations of the Districts Facilities Task Force the Board will seek proposals regarding acost analysis of those recommendations

Background Information In the fall of 2010 a citizen Facilities Task Force examined current and projected enrollment and facility capacity and made recommendations for future needs The task force reported that the Newberg Public Schools required additional space for future growth The report also stated that schools were in need of repair including roofs heating and ventilating systems The goals are as follows

o Accommodate enrollment growth-now and in the future o Maintain the communitys investment in schools through major maintenance o Increase safety and security at school sites o Purchase property for future schools at todays market rates

Since the completion of projects for the 2002 bond measure the district has maintained its facilities with a minimal expenditure of funds The 1993 bond issue retires in 2011 thereby providing the district a window to determine whether to consider afuture bond measure

For the Board of Directors to adequately plan for future facility needs an updated analysis of enrollment trends educational athletic and activity programs needs and recommendations concerning facility and maintenance costs is required

Superintendents Recommendation Move that the Newberg School District Board of Directors approve the Request for Proposals for Architectural and Engineering Services as presented

Newberg School District 29J Request For Proposals

Architectural and Engineering Services

1 Introduction Newberg School District (hereafter referred to as the District) seeks architectural and engineering proposals regarding the design and construction addition and renovation of the Districts 12 physical facilities The District intends to execute a written agreement with an architectural firm to provide preliminary architectural and engineering cost estimates for a potential construction bond

The Districfs selection process shall consist of the Districts review and analysis of the proposers response to this request for proposal

2 Scope of Services Provide preliminary architectural and engineering estimates for the following projects as recommended by the Districts Facilities Task Force

New Middle Alternative Welcome Center School 1 Build new school that incorporates Transitions and CYFS programs

Include new kitchen and one or more cafeterias Remove modulars at MV ampCV DistrictmiddotWide

2 Resurface parking areas as needed (Pave service road behind NHS) 3 Repair sidewalks as needed 4 Upgrade Phone System 5 Lock Down System (school accessibility) 6 Replace carpets with hard flooring (CVMS DD AC NHS Caftall Center) 7 Security System ampCamera Evaluation (JA MVMS NHS) 8 Replace GCMs with UNCs 9 Replace Gym Lighting - T-5s - (Senate Bill 1149)

111 Install a refrigeration monitoring system

Administrative Servicesmiddot District Office 10 Modify Server Room - fire protection system 11 Additional Parking

Replace Existing Furnaces as Required 108 Build a new server room

pl

Antonia Crater Elementary School

12 New intercom system 13 Add storage - outside behind Gym

Dundee Elementary School 14 Combine two services and replace old panel equipment and wiring 15 New roof on 5th street classrooms 16 Modify and relocate health room 17 Replace gym air handler 18 Replace single pane windows where they occur

Edwards Elementary School 19 New intercom 20 Add parking lot lighting by crosswalk 21 Add speed bumps to parking in front 22 Improve conference room ventilation 23 New Roof 24 Modify built in gutter system 25 Replace Generator 26 Provide additional computer lab (expand into library space) 27 Replace Existing Fiber Ductwork as required

Ewing Young Elementary School 29 Old wiring (asbestos) and distribution panels

Joan Austin Elementary School 30 Fix Cafeteria floor covering and patch new floor 31 Replace fixed window between office and health room with slider

Mabel Rush Elementary School 32 Replace old AO Smith Boiler with new Aerco boiler and integrate into BMS control panel 33 Acoustic tiles in halls (Dual purpose with tack boards) 34 Tack boards in halls (Dual purpose with acoustic tiles in halls) 35 Add electrical outlets 36 Add back-up Generator

108 Design a new serving line for the cafeteria 109 Develop a larger Storage area for the cafeteria

Mountain View Middle School 37 Redesign bus drop off 38 Redesign student drop off and pick up 39 Redesign parking for staff 41 Adjustable shelving and ladder access for PE storage 42 Replace all windows with broken seals

p2

43 44 45 46 47 48 49 50 54 55 56 57 58 59 60

Newberg High School 61 62 63 64 65 66 67 68 69

103 104 105 106 107

Grout and seal kitchen and restroom floors Basketball court drainage (resurface) New Addressable Fire Alarm system Lockers replaced with half size lockers Additional gym or multipurpose room for PE Improved (enlarged) counseling space Increase size of conference room Add office space for speech therapist psychologist behavior amp autism specialists and testing Sound proofing at principals offices Motion detectors (lighting) Add preheat coil to AHU 1 Replace defective VAVcontrollers Replace boiler Add separate hot water source for kitchen Install ducted returns from classroom pods

Modify Server Room fire protection system Upgrade HVAC system for gym Re-design gas shut-off valves in science rooms Modify internal zone return ducting in buildings A B C D E Fand G Redesign old woodshop area for classrooms Move Book Room Replace original hot water heating system in Gym with two high efficiency heaters Provide office space for Blue School that is not separated from the school Add improved entry to NHS (monument lighting landscaping etc) Expand the Great Expectations area-possibly moving a wall into J107 Expand and complete the pantry and expansion of culinary arts area to include acafe Redesign remainder of welding area to support the long-term growth of PCCCommunity classes Redesign Wurrain Theater to include another music classroomrecording studio Convert the former woodshop into a technology center

NHS Athletics Stadium Complex Track

70 New sub-grade improvements and surface for Track 71 Timing Equipment 72 Two Long Jump Pits and add high jump mats by scoreboard

Football Field 73 Artificial Turf

Grandstand 75 Concessions 76 Locker Rooms and Restrooms 77 Storage 78 New Visitor Bleacher

Tennis Courts

p3

(J ltnltgt U I

79 Two additional courts plus electrical circuits 80 Additional Electrical Circuits

Baseball 81 Finish Lights 82 Batting Cage 83 Replace bleachers varsity and JV fields 84 Press Box ampConcessions 85 JV Scoreboard (move to different location or new one)

Softball 86 Netting to protect spectators 87 Batting Cage

Wrestling 88 Replace carpet in Caffall Center with Mondo 89 Industrial washerdryer 90 Lockers in weight room 91 Replace closed off restroom 92 Team Room

McGrath Gym 93 Replace heaters 94 Renovate locker storage and team rooms 95 Move east side curtain to west side 96 Add athletic training room large enough for two tubs and office

Alternative High School Construct a replacement facility for the current Alternative High School building

Physical Plant 97 Install fire sprinkler system 98 Roof exhaust (Grounds Dept) 99 New gutters on storage building

100 New lighting in storage building 101 Insulate warehouses 102 New insulated doors and openers north building 110 Develop warehouse space for freezer

3 Selection Schedule bull Issue Request for Proposal November 9 2010 bull Project OrientationSite Visits (if necessary) TBD bull Receive Response to Request for Proposal 200 pm November 18 2010 bull Conduct Interviews Contact References (if applicable) TBD

The School District reserves the right to terminate suspend or modify the proposed school project at any time prior to executing the OwnerArchitect Form of Agreement In the event of such termination suspension or modification the School District shall have no obligation or liability to any firms preparing or submitting proposals for this RFP

p4

4 Target Dates The following dates are provided for planning purposes only

November 2011-Execute AE Agreement December 2011January 2012- BeginComplete preliminary design and build cost analysis

5 Instructions For Preparing Proposal Proposals shall be submitted in ten (10) copies to

Nathan Roedel Director of Finance and Operations Newberg School District 29J 714 E 6th Street Newberg OR 97132

In order to be considered proposals must be received by the School District no later than 200 pm November 18 2010

Proposals shall contain the information listed below and shall be tabbed as follows

Section 1 Organization Staffing and Qualifications 1) Provide a team organization chart depicting team members Include names titles and specific

responsibilities of team members

a) Through narrative discussion show reason why this firm believes it is especially qualified to undertake this project Discuss any unique qualifications that this firm possesses which would be of a benefit to the School District in the execution of this project

Section 2 Understanding of the Construction Program The Architect shall in a clear concise manner state hisher understanding of the project and program and the role of the Architect in the Pre-Desjgn Phase

The Architect shall provide information regarding their knowledge of the school districts facilities

Section 3 Other Information 1) The Architect shall indicate whether as a single entity or as a member of ajoint venture the firm has been the

subject of any litigation through the discharge of its professional services If so provide a detailed description of the litjgants the subject matter and the disposition of the arbitration or lawsuit

2) The Architect shall provide three (3) or more references of projects within similar industry performed in the previous five (5) years to be contact by the School District

Section 4 Fee Proposal 1) The fee proposal shall include all compensation and other payments due the Architect (eg manpower

overhead profit direct costs etc) in the performance of the scope of this RFP

2) The fee proposal for the project shall include costs associated with the Pre-Design Phase

3) For the pre-design phase show a) The proposed staff man hours anticipated for each discipline and individual total man hours and

estimated total labor and indirect costs

Proposal Evaluation Proposals received will be evaluated on the following criteria

a) Completeness of the submission (PassFail) b) Outcome of Reference Calling (20)

p5

V)i7I I

c) Vendors described knowledge of schools and school district construction (20) d) Vendors described knowledge of Newberg Public Schools buildings and Infrastructure (60)

For a Vendor to receive the full percentage available for each criterion listed district administration (at least six (6) administrators) will rank responses in each area on a scale of 1 (least meets) to 10 (absolutely meets) in regards to the perceived validity of statements contained in the RFP as they relate to the above concepts

p6

~ 12

NEWBERG SCHOOL DISTRICT 29J AGENDA - November 82010

Item Items for Future Agendas Information XXXX

Presenter Board Chair

Topic Summary Attached is the calendar for future Board agenda items

December 13 20tO No Second Meetin

bull Superintendent Evaluation Timeline bull Preliminary 2011middot12 School Calendar bull Special Programs Update bull Budget Calendar and Process 2011middot12 bull Budget Status Report bull Monthly Financial Report - Consent Agenda bull Visioning bull OETC Copier Contract bull Audit Report for 2009-10 with Auditors

Executive Session

Janua 24 2011Janua 102011

bull Proclamation Board Appreciation Month bull New Course Proposals bull Policies

Executive Session

bull Appropriation Transfer Resolution

Executive Session

bull Board Appreciation bull Student Recognition bull Quarterly Financial Report bull Accept Audit for 2009-10 bull Essential Skills bull Division 22 Standards

Executive Session

February 28 2011

630 Executive Session - Exempt Records

bull Student Recognition bull Monthly Financial Report - Consent Agenda

bull Licensed Teacher Contract Renewal bull Temporary Teacher Contracts bull Administrator Contract Renewal bull Superintendent Evaluation bull Superintendent Contract Renewal bull Proclamation-Classified Employee Appreciation Week

(March 7-10) Executive Session

March 28 2011 March 142011

bull Monthly Financial Report Consent Agendabull

Executive Session Executive Session

April 112011

Executive Session

May 092011

bull Establish Meal Prices 2011-12

bull Establish District Fees 2011-12

bull Establish Board Calendar 2011-12 bull WESD Board ElectIon

April 25 2011

bull Prociamation-Teacher Appreciation Week bull Quarterly Financial Report bull Rights and Responsibilities Handbook

Executive Session

May 23 2011

bull Monthly Financial Report - Consent Agenda bull District Fees bull Final 2011-12 School Calendar

Appoint Student Representatives to the Board bull Appropriation Transfer - Resolution

Executive SessionExecutive Session

June 27 2011June 13 2011

bull Resolution 2011- Adopting the Budget Making Appropriations and Imposing and Categorizing Taxes

bull Establish Substitute Teacher Pay Rate 2011-12 bull

Executive Session

bull Monthly Financial Report shybull bull Appropriation Transfer

Executive Session

Consent Agenda

  • Agenda
  • Oath of Office
  • MVMS Student Presentation
  • Consent Agenda
  • Minutes
  • Donation
  • Small Schools Update
  • Community Growth and Enrollment
  • Resolution 2011-03 Appropriation Revision
  • Cancel November 22 2010 Board Meeting
  • RFP Architectural and Engineering Services
  • Future Agendas
Page 40: NEWBERG SCHOOL DISTRICT 29J BOARD OF DIRECTORS … · Topic Summary: Deona Twenge was appointed Board Representative to Zone 1 at the October 25, 2010 Special Board Meeting to fulfill

NEWBERG SCHOOL DISTRICT 29J AGENDA shy November 8 2010

Item

Originator

Presenter

Cancel November 22 2010 Board Meeting

Toni Wyss Board Secretary

Dr Paula A Radich Superintendent

Action XXXX

Topic Summary Cancel the November 222010 Board Meeting

Superintendents Recommendation Move that the Newberg School District Board of Directors cancel the November 222010 Board Meeting

NEWBERG SCHOOL DISTRICT 29J AGENDA shy November 082010

Item

Originator

Presenter

Request for Proposals for Architectural and Engineering Services

Nathan Roedel Director of Finance and Operations

Nathan Rodel Director of Finance and Operations

Action XXXX

Topic Summary Following the recommendations of the Districts Facilities Task Force the Board will seek proposals regarding acost analysis of those recommendations

Background Information In the fall of 2010 a citizen Facilities Task Force examined current and projected enrollment and facility capacity and made recommendations for future needs The task force reported that the Newberg Public Schools required additional space for future growth The report also stated that schools were in need of repair including roofs heating and ventilating systems The goals are as follows

o Accommodate enrollment growth-now and in the future o Maintain the communitys investment in schools through major maintenance o Increase safety and security at school sites o Purchase property for future schools at todays market rates

Since the completion of projects for the 2002 bond measure the district has maintained its facilities with a minimal expenditure of funds The 1993 bond issue retires in 2011 thereby providing the district a window to determine whether to consider afuture bond measure

For the Board of Directors to adequately plan for future facility needs an updated analysis of enrollment trends educational athletic and activity programs needs and recommendations concerning facility and maintenance costs is required

Superintendents Recommendation Move that the Newberg School District Board of Directors approve the Request for Proposals for Architectural and Engineering Services as presented

Newberg School District 29J Request For Proposals

Architectural and Engineering Services

1 Introduction Newberg School District (hereafter referred to as the District) seeks architectural and engineering proposals regarding the design and construction addition and renovation of the Districts 12 physical facilities The District intends to execute a written agreement with an architectural firm to provide preliminary architectural and engineering cost estimates for a potential construction bond

The Districfs selection process shall consist of the Districts review and analysis of the proposers response to this request for proposal

2 Scope of Services Provide preliminary architectural and engineering estimates for the following projects as recommended by the Districts Facilities Task Force

New Middle Alternative Welcome Center School 1 Build new school that incorporates Transitions and CYFS programs

Include new kitchen and one or more cafeterias Remove modulars at MV ampCV DistrictmiddotWide

2 Resurface parking areas as needed (Pave service road behind NHS) 3 Repair sidewalks as needed 4 Upgrade Phone System 5 Lock Down System (school accessibility) 6 Replace carpets with hard flooring (CVMS DD AC NHS Caftall Center) 7 Security System ampCamera Evaluation (JA MVMS NHS) 8 Replace GCMs with UNCs 9 Replace Gym Lighting - T-5s - (Senate Bill 1149)

111 Install a refrigeration monitoring system

Administrative Servicesmiddot District Office 10 Modify Server Room - fire protection system 11 Additional Parking

Replace Existing Furnaces as Required 108 Build a new server room

pl

Antonia Crater Elementary School

12 New intercom system 13 Add storage - outside behind Gym

Dundee Elementary School 14 Combine two services and replace old panel equipment and wiring 15 New roof on 5th street classrooms 16 Modify and relocate health room 17 Replace gym air handler 18 Replace single pane windows where they occur

Edwards Elementary School 19 New intercom 20 Add parking lot lighting by crosswalk 21 Add speed bumps to parking in front 22 Improve conference room ventilation 23 New Roof 24 Modify built in gutter system 25 Replace Generator 26 Provide additional computer lab (expand into library space) 27 Replace Existing Fiber Ductwork as required

Ewing Young Elementary School 29 Old wiring (asbestos) and distribution panels

Joan Austin Elementary School 30 Fix Cafeteria floor covering and patch new floor 31 Replace fixed window between office and health room with slider

Mabel Rush Elementary School 32 Replace old AO Smith Boiler with new Aerco boiler and integrate into BMS control panel 33 Acoustic tiles in halls (Dual purpose with tack boards) 34 Tack boards in halls (Dual purpose with acoustic tiles in halls) 35 Add electrical outlets 36 Add back-up Generator

108 Design a new serving line for the cafeteria 109 Develop a larger Storage area for the cafeteria

Mountain View Middle School 37 Redesign bus drop off 38 Redesign student drop off and pick up 39 Redesign parking for staff 41 Adjustable shelving and ladder access for PE storage 42 Replace all windows with broken seals

p2

43 44 45 46 47 48 49 50 54 55 56 57 58 59 60

Newberg High School 61 62 63 64 65 66 67 68 69

103 104 105 106 107

Grout and seal kitchen and restroom floors Basketball court drainage (resurface) New Addressable Fire Alarm system Lockers replaced with half size lockers Additional gym or multipurpose room for PE Improved (enlarged) counseling space Increase size of conference room Add office space for speech therapist psychologist behavior amp autism specialists and testing Sound proofing at principals offices Motion detectors (lighting) Add preheat coil to AHU 1 Replace defective VAVcontrollers Replace boiler Add separate hot water source for kitchen Install ducted returns from classroom pods

Modify Server Room fire protection system Upgrade HVAC system for gym Re-design gas shut-off valves in science rooms Modify internal zone return ducting in buildings A B C D E Fand G Redesign old woodshop area for classrooms Move Book Room Replace original hot water heating system in Gym with two high efficiency heaters Provide office space for Blue School that is not separated from the school Add improved entry to NHS (monument lighting landscaping etc) Expand the Great Expectations area-possibly moving a wall into J107 Expand and complete the pantry and expansion of culinary arts area to include acafe Redesign remainder of welding area to support the long-term growth of PCCCommunity classes Redesign Wurrain Theater to include another music classroomrecording studio Convert the former woodshop into a technology center

NHS Athletics Stadium Complex Track

70 New sub-grade improvements and surface for Track 71 Timing Equipment 72 Two Long Jump Pits and add high jump mats by scoreboard

Football Field 73 Artificial Turf

Grandstand 75 Concessions 76 Locker Rooms and Restrooms 77 Storage 78 New Visitor Bleacher

Tennis Courts

p3

(J ltnltgt U I

79 Two additional courts plus electrical circuits 80 Additional Electrical Circuits

Baseball 81 Finish Lights 82 Batting Cage 83 Replace bleachers varsity and JV fields 84 Press Box ampConcessions 85 JV Scoreboard (move to different location or new one)

Softball 86 Netting to protect spectators 87 Batting Cage

Wrestling 88 Replace carpet in Caffall Center with Mondo 89 Industrial washerdryer 90 Lockers in weight room 91 Replace closed off restroom 92 Team Room

McGrath Gym 93 Replace heaters 94 Renovate locker storage and team rooms 95 Move east side curtain to west side 96 Add athletic training room large enough for two tubs and office

Alternative High School Construct a replacement facility for the current Alternative High School building

Physical Plant 97 Install fire sprinkler system 98 Roof exhaust (Grounds Dept) 99 New gutters on storage building

100 New lighting in storage building 101 Insulate warehouses 102 New insulated doors and openers north building 110 Develop warehouse space for freezer

3 Selection Schedule bull Issue Request for Proposal November 9 2010 bull Project OrientationSite Visits (if necessary) TBD bull Receive Response to Request for Proposal 200 pm November 18 2010 bull Conduct Interviews Contact References (if applicable) TBD

The School District reserves the right to terminate suspend or modify the proposed school project at any time prior to executing the OwnerArchitect Form of Agreement In the event of such termination suspension or modification the School District shall have no obligation or liability to any firms preparing or submitting proposals for this RFP

p4

4 Target Dates The following dates are provided for planning purposes only

November 2011-Execute AE Agreement December 2011January 2012- BeginComplete preliminary design and build cost analysis

5 Instructions For Preparing Proposal Proposals shall be submitted in ten (10) copies to

Nathan Roedel Director of Finance and Operations Newberg School District 29J 714 E 6th Street Newberg OR 97132

In order to be considered proposals must be received by the School District no later than 200 pm November 18 2010

Proposals shall contain the information listed below and shall be tabbed as follows

Section 1 Organization Staffing and Qualifications 1) Provide a team organization chart depicting team members Include names titles and specific

responsibilities of team members

a) Through narrative discussion show reason why this firm believes it is especially qualified to undertake this project Discuss any unique qualifications that this firm possesses which would be of a benefit to the School District in the execution of this project

Section 2 Understanding of the Construction Program The Architect shall in a clear concise manner state hisher understanding of the project and program and the role of the Architect in the Pre-Desjgn Phase

The Architect shall provide information regarding their knowledge of the school districts facilities

Section 3 Other Information 1) The Architect shall indicate whether as a single entity or as a member of ajoint venture the firm has been the

subject of any litigation through the discharge of its professional services If so provide a detailed description of the litjgants the subject matter and the disposition of the arbitration or lawsuit

2) The Architect shall provide three (3) or more references of projects within similar industry performed in the previous five (5) years to be contact by the School District

Section 4 Fee Proposal 1) The fee proposal shall include all compensation and other payments due the Architect (eg manpower

overhead profit direct costs etc) in the performance of the scope of this RFP

2) The fee proposal for the project shall include costs associated with the Pre-Design Phase

3) For the pre-design phase show a) The proposed staff man hours anticipated for each discipline and individual total man hours and

estimated total labor and indirect costs

Proposal Evaluation Proposals received will be evaluated on the following criteria

a) Completeness of the submission (PassFail) b) Outcome of Reference Calling (20)

p5

V)i7I I

c) Vendors described knowledge of schools and school district construction (20) d) Vendors described knowledge of Newberg Public Schools buildings and Infrastructure (60)

For a Vendor to receive the full percentage available for each criterion listed district administration (at least six (6) administrators) will rank responses in each area on a scale of 1 (least meets) to 10 (absolutely meets) in regards to the perceived validity of statements contained in the RFP as they relate to the above concepts

p6

~ 12

NEWBERG SCHOOL DISTRICT 29J AGENDA - November 82010

Item Items for Future Agendas Information XXXX

Presenter Board Chair

Topic Summary Attached is the calendar for future Board agenda items

December 13 20tO No Second Meetin

bull Superintendent Evaluation Timeline bull Preliminary 2011middot12 School Calendar bull Special Programs Update bull Budget Calendar and Process 2011middot12 bull Budget Status Report bull Monthly Financial Report - Consent Agenda bull Visioning bull OETC Copier Contract bull Audit Report for 2009-10 with Auditors

Executive Session

Janua 24 2011Janua 102011

bull Proclamation Board Appreciation Month bull New Course Proposals bull Policies

Executive Session

bull Appropriation Transfer Resolution

Executive Session

bull Board Appreciation bull Student Recognition bull Quarterly Financial Report bull Accept Audit for 2009-10 bull Essential Skills bull Division 22 Standards

Executive Session

February 28 2011

630 Executive Session - Exempt Records

bull Student Recognition bull Monthly Financial Report - Consent Agenda

bull Licensed Teacher Contract Renewal bull Temporary Teacher Contracts bull Administrator Contract Renewal bull Superintendent Evaluation bull Superintendent Contract Renewal bull Proclamation-Classified Employee Appreciation Week

(March 7-10) Executive Session

March 28 2011 March 142011

bull Monthly Financial Report Consent Agendabull

Executive Session Executive Session

April 112011

Executive Session

May 092011

bull Establish Meal Prices 2011-12

bull Establish District Fees 2011-12

bull Establish Board Calendar 2011-12 bull WESD Board ElectIon

April 25 2011

bull Prociamation-Teacher Appreciation Week bull Quarterly Financial Report bull Rights and Responsibilities Handbook

Executive Session

May 23 2011

bull Monthly Financial Report - Consent Agenda bull District Fees bull Final 2011-12 School Calendar

Appoint Student Representatives to the Board bull Appropriation Transfer - Resolution

Executive SessionExecutive Session

June 27 2011June 13 2011

bull Resolution 2011- Adopting the Budget Making Appropriations and Imposing and Categorizing Taxes

bull Establish Substitute Teacher Pay Rate 2011-12 bull

Executive Session

bull Monthly Financial Report shybull bull Appropriation Transfer

Executive Session

Consent Agenda

  • Agenda
  • Oath of Office
  • MVMS Student Presentation
  • Consent Agenda
  • Minutes
  • Donation
  • Small Schools Update
  • Community Growth and Enrollment
  • Resolution 2011-03 Appropriation Revision
  • Cancel November 22 2010 Board Meeting
  • RFP Architectural and Engineering Services
  • Future Agendas
Page 41: NEWBERG SCHOOL DISTRICT 29J BOARD OF DIRECTORS … · Topic Summary: Deona Twenge was appointed Board Representative to Zone 1 at the October 25, 2010 Special Board Meeting to fulfill

NEWBERG SCHOOL DISTRICT 29J AGENDA shy November 082010

Item

Originator

Presenter

Request for Proposals for Architectural and Engineering Services

Nathan Roedel Director of Finance and Operations

Nathan Rodel Director of Finance and Operations

Action XXXX

Topic Summary Following the recommendations of the Districts Facilities Task Force the Board will seek proposals regarding acost analysis of those recommendations

Background Information In the fall of 2010 a citizen Facilities Task Force examined current and projected enrollment and facility capacity and made recommendations for future needs The task force reported that the Newberg Public Schools required additional space for future growth The report also stated that schools were in need of repair including roofs heating and ventilating systems The goals are as follows

o Accommodate enrollment growth-now and in the future o Maintain the communitys investment in schools through major maintenance o Increase safety and security at school sites o Purchase property for future schools at todays market rates

Since the completion of projects for the 2002 bond measure the district has maintained its facilities with a minimal expenditure of funds The 1993 bond issue retires in 2011 thereby providing the district a window to determine whether to consider afuture bond measure

For the Board of Directors to adequately plan for future facility needs an updated analysis of enrollment trends educational athletic and activity programs needs and recommendations concerning facility and maintenance costs is required

Superintendents Recommendation Move that the Newberg School District Board of Directors approve the Request for Proposals for Architectural and Engineering Services as presented

Newberg School District 29J Request For Proposals

Architectural and Engineering Services

1 Introduction Newberg School District (hereafter referred to as the District) seeks architectural and engineering proposals regarding the design and construction addition and renovation of the Districts 12 physical facilities The District intends to execute a written agreement with an architectural firm to provide preliminary architectural and engineering cost estimates for a potential construction bond

The Districfs selection process shall consist of the Districts review and analysis of the proposers response to this request for proposal

2 Scope of Services Provide preliminary architectural and engineering estimates for the following projects as recommended by the Districts Facilities Task Force

New Middle Alternative Welcome Center School 1 Build new school that incorporates Transitions and CYFS programs

Include new kitchen and one or more cafeterias Remove modulars at MV ampCV DistrictmiddotWide

2 Resurface parking areas as needed (Pave service road behind NHS) 3 Repair sidewalks as needed 4 Upgrade Phone System 5 Lock Down System (school accessibility) 6 Replace carpets with hard flooring (CVMS DD AC NHS Caftall Center) 7 Security System ampCamera Evaluation (JA MVMS NHS) 8 Replace GCMs with UNCs 9 Replace Gym Lighting - T-5s - (Senate Bill 1149)

111 Install a refrigeration monitoring system

Administrative Servicesmiddot District Office 10 Modify Server Room - fire protection system 11 Additional Parking

Replace Existing Furnaces as Required 108 Build a new server room

pl

Antonia Crater Elementary School

12 New intercom system 13 Add storage - outside behind Gym

Dundee Elementary School 14 Combine two services and replace old panel equipment and wiring 15 New roof on 5th street classrooms 16 Modify and relocate health room 17 Replace gym air handler 18 Replace single pane windows where they occur

Edwards Elementary School 19 New intercom 20 Add parking lot lighting by crosswalk 21 Add speed bumps to parking in front 22 Improve conference room ventilation 23 New Roof 24 Modify built in gutter system 25 Replace Generator 26 Provide additional computer lab (expand into library space) 27 Replace Existing Fiber Ductwork as required

Ewing Young Elementary School 29 Old wiring (asbestos) and distribution panels

Joan Austin Elementary School 30 Fix Cafeteria floor covering and patch new floor 31 Replace fixed window between office and health room with slider

Mabel Rush Elementary School 32 Replace old AO Smith Boiler with new Aerco boiler and integrate into BMS control panel 33 Acoustic tiles in halls (Dual purpose with tack boards) 34 Tack boards in halls (Dual purpose with acoustic tiles in halls) 35 Add electrical outlets 36 Add back-up Generator

108 Design a new serving line for the cafeteria 109 Develop a larger Storage area for the cafeteria

Mountain View Middle School 37 Redesign bus drop off 38 Redesign student drop off and pick up 39 Redesign parking for staff 41 Adjustable shelving and ladder access for PE storage 42 Replace all windows with broken seals

p2

43 44 45 46 47 48 49 50 54 55 56 57 58 59 60

Newberg High School 61 62 63 64 65 66 67 68 69

103 104 105 106 107

Grout and seal kitchen and restroom floors Basketball court drainage (resurface) New Addressable Fire Alarm system Lockers replaced with half size lockers Additional gym or multipurpose room for PE Improved (enlarged) counseling space Increase size of conference room Add office space for speech therapist psychologist behavior amp autism specialists and testing Sound proofing at principals offices Motion detectors (lighting) Add preheat coil to AHU 1 Replace defective VAVcontrollers Replace boiler Add separate hot water source for kitchen Install ducted returns from classroom pods

Modify Server Room fire protection system Upgrade HVAC system for gym Re-design gas shut-off valves in science rooms Modify internal zone return ducting in buildings A B C D E Fand G Redesign old woodshop area for classrooms Move Book Room Replace original hot water heating system in Gym with two high efficiency heaters Provide office space for Blue School that is not separated from the school Add improved entry to NHS (monument lighting landscaping etc) Expand the Great Expectations area-possibly moving a wall into J107 Expand and complete the pantry and expansion of culinary arts area to include acafe Redesign remainder of welding area to support the long-term growth of PCCCommunity classes Redesign Wurrain Theater to include another music classroomrecording studio Convert the former woodshop into a technology center

NHS Athletics Stadium Complex Track

70 New sub-grade improvements and surface for Track 71 Timing Equipment 72 Two Long Jump Pits and add high jump mats by scoreboard

Football Field 73 Artificial Turf

Grandstand 75 Concessions 76 Locker Rooms and Restrooms 77 Storage 78 New Visitor Bleacher

Tennis Courts

p3

(J ltnltgt U I

79 Two additional courts plus electrical circuits 80 Additional Electrical Circuits

Baseball 81 Finish Lights 82 Batting Cage 83 Replace bleachers varsity and JV fields 84 Press Box ampConcessions 85 JV Scoreboard (move to different location or new one)

Softball 86 Netting to protect spectators 87 Batting Cage

Wrestling 88 Replace carpet in Caffall Center with Mondo 89 Industrial washerdryer 90 Lockers in weight room 91 Replace closed off restroom 92 Team Room

McGrath Gym 93 Replace heaters 94 Renovate locker storage and team rooms 95 Move east side curtain to west side 96 Add athletic training room large enough for two tubs and office

Alternative High School Construct a replacement facility for the current Alternative High School building

Physical Plant 97 Install fire sprinkler system 98 Roof exhaust (Grounds Dept) 99 New gutters on storage building

100 New lighting in storage building 101 Insulate warehouses 102 New insulated doors and openers north building 110 Develop warehouse space for freezer

3 Selection Schedule bull Issue Request for Proposal November 9 2010 bull Project OrientationSite Visits (if necessary) TBD bull Receive Response to Request for Proposal 200 pm November 18 2010 bull Conduct Interviews Contact References (if applicable) TBD

The School District reserves the right to terminate suspend or modify the proposed school project at any time prior to executing the OwnerArchitect Form of Agreement In the event of such termination suspension or modification the School District shall have no obligation or liability to any firms preparing or submitting proposals for this RFP

p4

4 Target Dates The following dates are provided for planning purposes only

November 2011-Execute AE Agreement December 2011January 2012- BeginComplete preliminary design and build cost analysis

5 Instructions For Preparing Proposal Proposals shall be submitted in ten (10) copies to

Nathan Roedel Director of Finance and Operations Newberg School District 29J 714 E 6th Street Newberg OR 97132

In order to be considered proposals must be received by the School District no later than 200 pm November 18 2010

Proposals shall contain the information listed below and shall be tabbed as follows

Section 1 Organization Staffing and Qualifications 1) Provide a team organization chart depicting team members Include names titles and specific

responsibilities of team members

a) Through narrative discussion show reason why this firm believes it is especially qualified to undertake this project Discuss any unique qualifications that this firm possesses which would be of a benefit to the School District in the execution of this project

Section 2 Understanding of the Construction Program The Architect shall in a clear concise manner state hisher understanding of the project and program and the role of the Architect in the Pre-Desjgn Phase

The Architect shall provide information regarding their knowledge of the school districts facilities

Section 3 Other Information 1) The Architect shall indicate whether as a single entity or as a member of ajoint venture the firm has been the

subject of any litigation through the discharge of its professional services If so provide a detailed description of the litjgants the subject matter and the disposition of the arbitration or lawsuit

2) The Architect shall provide three (3) or more references of projects within similar industry performed in the previous five (5) years to be contact by the School District

Section 4 Fee Proposal 1) The fee proposal shall include all compensation and other payments due the Architect (eg manpower

overhead profit direct costs etc) in the performance of the scope of this RFP

2) The fee proposal for the project shall include costs associated with the Pre-Design Phase

3) For the pre-design phase show a) The proposed staff man hours anticipated for each discipline and individual total man hours and

estimated total labor and indirect costs

Proposal Evaluation Proposals received will be evaluated on the following criteria

a) Completeness of the submission (PassFail) b) Outcome of Reference Calling (20)

p5

V)i7I I

c) Vendors described knowledge of schools and school district construction (20) d) Vendors described knowledge of Newberg Public Schools buildings and Infrastructure (60)

For a Vendor to receive the full percentage available for each criterion listed district administration (at least six (6) administrators) will rank responses in each area on a scale of 1 (least meets) to 10 (absolutely meets) in regards to the perceived validity of statements contained in the RFP as they relate to the above concepts

p6

~ 12

NEWBERG SCHOOL DISTRICT 29J AGENDA - November 82010

Item Items for Future Agendas Information XXXX

Presenter Board Chair

Topic Summary Attached is the calendar for future Board agenda items

December 13 20tO No Second Meetin

bull Superintendent Evaluation Timeline bull Preliminary 2011middot12 School Calendar bull Special Programs Update bull Budget Calendar and Process 2011middot12 bull Budget Status Report bull Monthly Financial Report - Consent Agenda bull Visioning bull OETC Copier Contract bull Audit Report for 2009-10 with Auditors

Executive Session

Janua 24 2011Janua 102011

bull Proclamation Board Appreciation Month bull New Course Proposals bull Policies

Executive Session

bull Appropriation Transfer Resolution

Executive Session

bull Board Appreciation bull Student Recognition bull Quarterly Financial Report bull Accept Audit for 2009-10 bull Essential Skills bull Division 22 Standards

Executive Session

February 28 2011

630 Executive Session - Exempt Records

bull Student Recognition bull Monthly Financial Report - Consent Agenda

bull Licensed Teacher Contract Renewal bull Temporary Teacher Contracts bull Administrator Contract Renewal bull Superintendent Evaluation bull Superintendent Contract Renewal bull Proclamation-Classified Employee Appreciation Week

(March 7-10) Executive Session

March 28 2011 March 142011

bull Monthly Financial Report Consent Agendabull

Executive Session Executive Session

April 112011

Executive Session

May 092011

bull Establish Meal Prices 2011-12

bull Establish District Fees 2011-12

bull Establish Board Calendar 2011-12 bull WESD Board ElectIon

April 25 2011

bull Prociamation-Teacher Appreciation Week bull Quarterly Financial Report bull Rights and Responsibilities Handbook

Executive Session

May 23 2011

bull Monthly Financial Report - Consent Agenda bull District Fees bull Final 2011-12 School Calendar

Appoint Student Representatives to the Board bull Appropriation Transfer - Resolution

Executive SessionExecutive Session

June 27 2011June 13 2011

bull Resolution 2011- Adopting the Budget Making Appropriations and Imposing and Categorizing Taxes

bull Establish Substitute Teacher Pay Rate 2011-12 bull

Executive Session

bull Monthly Financial Report shybull bull Appropriation Transfer

Executive Session

Consent Agenda

  • Agenda
  • Oath of Office
  • MVMS Student Presentation
  • Consent Agenda
  • Minutes
  • Donation
  • Small Schools Update
  • Community Growth and Enrollment
  • Resolution 2011-03 Appropriation Revision
  • Cancel November 22 2010 Board Meeting
  • RFP Architectural and Engineering Services
  • Future Agendas
Page 42: NEWBERG SCHOOL DISTRICT 29J BOARD OF DIRECTORS … · Topic Summary: Deona Twenge was appointed Board Representative to Zone 1 at the October 25, 2010 Special Board Meeting to fulfill

Newberg School District 29J Request For Proposals

Architectural and Engineering Services

1 Introduction Newberg School District (hereafter referred to as the District) seeks architectural and engineering proposals regarding the design and construction addition and renovation of the Districts 12 physical facilities The District intends to execute a written agreement with an architectural firm to provide preliminary architectural and engineering cost estimates for a potential construction bond

The Districfs selection process shall consist of the Districts review and analysis of the proposers response to this request for proposal

2 Scope of Services Provide preliminary architectural and engineering estimates for the following projects as recommended by the Districts Facilities Task Force

New Middle Alternative Welcome Center School 1 Build new school that incorporates Transitions and CYFS programs

Include new kitchen and one or more cafeterias Remove modulars at MV ampCV DistrictmiddotWide

2 Resurface parking areas as needed (Pave service road behind NHS) 3 Repair sidewalks as needed 4 Upgrade Phone System 5 Lock Down System (school accessibility) 6 Replace carpets with hard flooring (CVMS DD AC NHS Caftall Center) 7 Security System ampCamera Evaluation (JA MVMS NHS) 8 Replace GCMs with UNCs 9 Replace Gym Lighting - T-5s - (Senate Bill 1149)

111 Install a refrigeration monitoring system

Administrative Servicesmiddot District Office 10 Modify Server Room - fire protection system 11 Additional Parking

Replace Existing Furnaces as Required 108 Build a new server room

pl

Antonia Crater Elementary School

12 New intercom system 13 Add storage - outside behind Gym

Dundee Elementary School 14 Combine two services and replace old panel equipment and wiring 15 New roof on 5th street classrooms 16 Modify and relocate health room 17 Replace gym air handler 18 Replace single pane windows where they occur

Edwards Elementary School 19 New intercom 20 Add parking lot lighting by crosswalk 21 Add speed bumps to parking in front 22 Improve conference room ventilation 23 New Roof 24 Modify built in gutter system 25 Replace Generator 26 Provide additional computer lab (expand into library space) 27 Replace Existing Fiber Ductwork as required

Ewing Young Elementary School 29 Old wiring (asbestos) and distribution panels

Joan Austin Elementary School 30 Fix Cafeteria floor covering and patch new floor 31 Replace fixed window between office and health room with slider

Mabel Rush Elementary School 32 Replace old AO Smith Boiler with new Aerco boiler and integrate into BMS control panel 33 Acoustic tiles in halls (Dual purpose with tack boards) 34 Tack boards in halls (Dual purpose with acoustic tiles in halls) 35 Add electrical outlets 36 Add back-up Generator

108 Design a new serving line for the cafeteria 109 Develop a larger Storage area for the cafeteria

Mountain View Middle School 37 Redesign bus drop off 38 Redesign student drop off and pick up 39 Redesign parking for staff 41 Adjustable shelving and ladder access for PE storage 42 Replace all windows with broken seals

p2

43 44 45 46 47 48 49 50 54 55 56 57 58 59 60

Newberg High School 61 62 63 64 65 66 67 68 69

103 104 105 106 107

Grout and seal kitchen and restroom floors Basketball court drainage (resurface) New Addressable Fire Alarm system Lockers replaced with half size lockers Additional gym or multipurpose room for PE Improved (enlarged) counseling space Increase size of conference room Add office space for speech therapist psychologist behavior amp autism specialists and testing Sound proofing at principals offices Motion detectors (lighting) Add preheat coil to AHU 1 Replace defective VAVcontrollers Replace boiler Add separate hot water source for kitchen Install ducted returns from classroom pods

Modify Server Room fire protection system Upgrade HVAC system for gym Re-design gas shut-off valves in science rooms Modify internal zone return ducting in buildings A B C D E Fand G Redesign old woodshop area for classrooms Move Book Room Replace original hot water heating system in Gym with two high efficiency heaters Provide office space for Blue School that is not separated from the school Add improved entry to NHS (monument lighting landscaping etc) Expand the Great Expectations area-possibly moving a wall into J107 Expand and complete the pantry and expansion of culinary arts area to include acafe Redesign remainder of welding area to support the long-term growth of PCCCommunity classes Redesign Wurrain Theater to include another music classroomrecording studio Convert the former woodshop into a technology center

NHS Athletics Stadium Complex Track

70 New sub-grade improvements and surface for Track 71 Timing Equipment 72 Two Long Jump Pits and add high jump mats by scoreboard

Football Field 73 Artificial Turf

Grandstand 75 Concessions 76 Locker Rooms and Restrooms 77 Storage 78 New Visitor Bleacher

Tennis Courts

p3

(J ltnltgt U I

79 Two additional courts plus electrical circuits 80 Additional Electrical Circuits

Baseball 81 Finish Lights 82 Batting Cage 83 Replace bleachers varsity and JV fields 84 Press Box ampConcessions 85 JV Scoreboard (move to different location or new one)

Softball 86 Netting to protect spectators 87 Batting Cage

Wrestling 88 Replace carpet in Caffall Center with Mondo 89 Industrial washerdryer 90 Lockers in weight room 91 Replace closed off restroom 92 Team Room

McGrath Gym 93 Replace heaters 94 Renovate locker storage and team rooms 95 Move east side curtain to west side 96 Add athletic training room large enough for two tubs and office

Alternative High School Construct a replacement facility for the current Alternative High School building

Physical Plant 97 Install fire sprinkler system 98 Roof exhaust (Grounds Dept) 99 New gutters on storage building

100 New lighting in storage building 101 Insulate warehouses 102 New insulated doors and openers north building 110 Develop warehouse space for freezer

3 Selection Schedule bull Issue Request for Proposal November 9 2010 bull Project OrientationSite Visits (if necessary) TBD bull Receive Response to Request for Proposal 200 pm November 18 2010 bull Conduct Interviews Contact References (if applicable) TBD

The School District reserves the right to terminate suspend or modify the proposed school project at any time prior to executing the OwnerArchitect Form of Agreement In the event of such termination suspension or modification the School District shall have no obligation or liability to any firms preparing or submitting proposals for this RFP

p4

4 Target Dates The following dates are provided for planning purposes only

November 2011-Execute AE Agreement December 2011January 2012- BeginComplete preliminary design and build cost analysis

5 Instructions For Preparing Proposal Proposals shall be submitted in ten (10) copies to

Nathan Roedel Director of Finance and Operations Newberg School District 29J 714 E 6th Street Newberg OR 97132

In order to be considered proposals must be received by the School District no later than 200 pm November 18 2010

Proposals shall contain the information listed below and shall be tabbed as follows

Section 1 Organization Staffing and Qualifications 1) Provide a team organization chart depicting team members Include names titles and specific

responsibilities of team members

a) Through narrative discussion show reason why this firm believes it is especially qualified to undertake this project Discuss any unique qualifications that this firm possesses which would be of a benefit to the School District in the execution of this project

Section 2 Understanding of the Construction Program The Architect shall in a clear concise manner state hisher understanding of the project and program and the role of the Architect in the Pre-Desjgn Phase

The Architect shall provide information regarding their knowledge of the school districts facilities

Section 3 Other Information 1) The Architect shall indicate whether as a single entity or as a member of ajoint venture the firm has been the

subject of any litigation through the discharge of its professional services If so provide a detailed description of the litjgants the subject matter and the disposition of the arbitration or lawsuit

2) The Architect shall provide three (3) or more references of projects within similar industry performed in the previous five (5) years to be contact by the School District

Section 4 Fee Proposal 1) The fee proposal shall include all compensation and other payments due the Architect (eg manpower

overhead profit direct costs etc) in the performance of the scope of this RFP

2) The fee proposal for the project shall include costs associated with the Pre-Design Phase

3) For the pre-design phase show a) The proposed staff man hours anticipated for each discipline and individual total man hours and

estimated total labor and indirect costs

Proposal Evaluation Proposals received will be evaluated on the following criteria

a) Completeness of the submission (PassFail) b) Outcome of Reference Calling (20)

p5

V)i7I I

c) Vendors described knowledge of schools and school district construction (20) d) Vendors described knowledge of Newberg Public Schools buildings and Infrastructure (60)

For a Vendor to receive the full percentage available for each criterion listed district administration (at least six (6) administrators) will rank responses in each area on a scale of 1 (least meets) to 10 (absolutely meets) in regards to the perceived validity of statements contained in the RFP as they relate to the above concepts

p6

~ 12

NEWBERG SCHOOL DISTRICT 29J AGENDA - November 82010

Item Items for Future Agendas Information XXXX

Presenter Board Chair

Topic Summary Attached is the calendar for future Board agenda items

December 13 20tO No Second Meetin

bull Superintendent Evaluation Timeline bull Preliminary 2011middot12 School Calendar bull Special Programs Update bull Budget Calendar and Process 2011middot12 bull Budget Status Report bull Monthly Financial Report - Consent Agenda bull Visioning bull OETC Copier Contract bull Audit Report for 2009-10 with Auditors

Executive Session

Janua 24 2011Janua 102011

bull Proclamation Board Appreciation Month bull New Course Proposals bull Policies

Executive Session

bull Appropriation Transfer Resolution

Executive Session

bull Board Appreciation bull Student Recognition bull Quarterly Financial Report bull Accept Audit for 2009-10 bull Essential Skills bull Division 22 Standards

Executive Session

February 28 2011

630 Executive Session - Exempt Records

bull Student Recognition bull Monthly Financial Report - Consent Agenda

bull Licensed Teacher Contract Renewal bull Temporary Teacher Contracts bull Administrator Contract Renewal bull Superintendent Evaluation bull Superintendent Contract Renewal bull Proclamation-Classified Employee Appreciation Week

(March 7-10) Executive Session

March 28 2011 March 142011

bull Monthly Financial Report Consent Agendabull

Executive Session Executive Session

April 112011

Executive Session

May 092011

bull Establish Meal Prices 2011-12

bull Establish District Fees 2011-12

bull Establish Board Calendar 2011-12 bull WESD Board ElectIon

April 25 2011

bull Prociamation-Teacher Appreciation Week bull Quarterly Financial Report bull Rights and Responsibilities Handbook

Executive Session

May 23 2011

bull Monthly Financial Report - Consent Agenda bull District Fees bull Final 2011-12 School Calendar

Appoint Student Representatives to the Board bull Appropriation Transfer - Resolution

Executive SessionExecutive Session

June 27 2011June 13 2011

bull Resolution 2011- Adopting the Budget Making Appropriations and Imposing and Categorizing Taxes

bull Establish Substitute Teacher Pay Rate 2011-12 bull

Executive Session

bull Monthly Financial Report shybull bull Appropriation Transfer

Executive Session

Consent Agenda

  • Agenda
  • Oath of Office
  • MVMS Student Presentation
  • Consent Agenda
  • Minutes
  • Donation
  • Small Schools Update
  • Community Growth and Enrollment
  • Resolution 2011-03 Appropriation Revision
  • Cancel November 22 2010 Board Meeting
  • RFP Architectural and Engineering Services
  • Future Agendas
Page 43: NEWBERG SCHOOL DISTRICT 29J BOARD OF DIRECTORS … · Topic Summary: Deona Twenge was appointed Board Representative to Zone 1 at the October 25, 2010 Special Board Meeting to fulfill

Antonia Crater Elementary School

12 New intercom system 13 Add storage - outside behind Gym

Dundee Elementary School 14 Combine two services and replace old panel equipment and wiring 15 New roof on 5th street classrooms 16 Modify and relocate health room 17 Replace gym air handler 18 Replace single pane windows where they occur

Edwards Elementary School 19 New intercom 20 Add parking lot lighting by crosswalk 21 Add speed bumps to parking in front 22 Improve conference room ventilation 23 New Roof 24 Modify built in gutter system 25 Replace Generator 26 Provide additional computer lab (expand into library space) 27 Replace Existing Fiber Ductwork as required

Ewing Young Elementary School 29 Old wiring (asbestos) and distribution panels

Joan Austin Elementary School 30 Fix Cafeteria floor covering and patch new floor 31 Replace fixed window between office and health room with slider

Mabel Rush Elementary School 32 Replace old AO Smith Boiler with new Aerco boiler and integrate into BMS control panel 33 Acoustic tiles in halls (Dual purpose with tack boards) 34 Tack boards in halls (Dual purpose with acoustic tiles in halls) 35 Add electrical outlets 36 Add back-up Generator

108 Design a new serving line for the cafeteria 109 Develop a larger Storage area for the cafeteria

Mountain View Middle School 37 Redesign bus drop off 38 Redesign student drop off and pick up 39 Redesign parking for staff 41 Adjustable shelving and ladder access for PE storage 42 Replace all windows with broken seals

p2

43 44 45 46 47 48 49 50 54 55 56 57 58 59 60

Newberg High School 61 62 63 64 65 66 67 68 69

103 104 105 106 107

Grout and seal kitchen and restroom floors Basketball court drainage (resurface) New Addressable Fire Alarm system Lockers replaced with half size lockers Additional gym or multipurpose room for PE Improved (enlarged) counseling space Increase size of conference room Add office space for speech therapist psychologist behavior amp autism specialists and testing Sound proofing at principals offices Motion detectors (lighting) Add preheat coil to AHU 1 Replace defective VAVcontrollers Replace boiler Add separate hot water source for kitchen Install ducted returns from classroom pods

Modify Server Room fire protection system Upgrade HVAC system for gym Re-design gas shut-off valves in science rooms Modify internal zone return ducting in buildings A B C D E Fand G Redesign old woodshop area for classrooms Move Book Room Replace original hot water heating system in Gym with two high efficiency heaters Provide office space for Blue School that is not separated from the school Add improved entry to NHS (monument lighting landscaping etc) Expand the Great Expectations area-possibly moving a wall into J107 Expand and complete the pantry and expansion of culinary arts area to include acafe Redesign remainder of welding area to support the long-term growth of PCCCommunity classes Redesign Wurrain Theater to include another music classroomrecording studio Convert the former woodshop into a technology center

NHS Athletics Stadium Complex Track

70 New sub-grade improvements and surface for Track 71 Timing Equipment 72 Two Long Jump Pits and add high jump mats by scoreboard

Football Field 73 Artificial Turf

Grandstand 75 Concessions 76 Locker Rooms and Restrooms 77 Storage 78 New Visitor Bleacher

Tennis Courts

p3

(J ltnltgt U I

79 Two additional courts plus electrical circuits 80 Additional Electrical Circuits

Baseball 81 Finish Lights 82 Batting Cage 83 Replace bleachers varsity and JV fields 84 Press Box ampConcessions 85 JV Scoreboard (move to different location or new one)

Softball 86 Netting to protect spectators 87 Batting Cage

Wrestling 88 Replace carpet in Caffall Center with Mondo 89 Industrial washerdryer 90 Lockers in weight room 91 Replace closed off restroom 92 Team Room

McGrath Gym 93 Replace heaters 94 Renovate locker storage and team rooms 95 Move east side curtain to west side 96 Add athletic training room large enough for two tubs and office

Alternative High School Construct a replacement facility for the current Alternative High School building

Physical Plant 97 Install fire sprinkler system 98 Roof exhaust (Grounds Dept) 99 New gutters on storage building

100 New lighting in storage building 101 Insulate warehouses 102 New insulated doors and openers north building 110 Develop warehouse space for freezer

3 Selection Schedule bull Issue Request for Proposal November 9 2010 bull Project OrientationSite Visits (if necessary) TBD bull Receive Response to Request for Proposal 200 pm November 18 2010 bull Conduct Interviews Contact References (if applicable) TBD

The School District reserves the right to terminate suspend or modify the proposed school project at any time prior to executing the OwnerArchitect Form of Agreement In the event of such termination suspension or modification the School District shall have no obligation or liability to any firms preparing or submitting proposals for this RFP

p4

4 Target Dates The following dates are provided for planning purposes only

November 2011-Execute AE Agreement December 2011January 2012- BeginComplete preliminary design and build cost analysis

5 Instructions For Preparing Proposal Proposals shall be submitted in ten (10) copies to

Nathan Roedel Director of Finance and Operations Newberg School District 29J 714 E 6th Street Newberg OR 97132

In order to be considered proposals must be received by the School District no later than 200 pm November 18 2010

Proposals shall contain the information listed below and shall be tabbed as follows

Section 1 Organization Staffing and Qualifications 1) Provide a team organization chart depicting team members Include names titles and specific

responsibilities of team members

a) Through narrative discussion show reason why this firm believes it is especially qualified to undertake this project Discuss any unique qualifications that this firm possesses which would be of a benefit to the School District in the execution of this project

Section 2 Understanding of the Construction Program The Architect shall in a clear concise manner state hisher understanding of the project and program and the role of the Architect in the Pre-Desjgn Phase

The Architect shall provide information regarding their knowledge of the school districts facilities

Section 3 Other Information 1) The Architect shall indicate whether as a single entity or as a member of ajoint venture the firm has been the

subject of any litigation through the discharge of its professional services If so provide a detailed description of the litjgants the subject matter and the disposition of the arbitration or lawsuit

2) The Architect shall provide three (3) or more references of projects within similar industry performed in the previous five (5) years to be contact by the School District

Section 4 Fee Proposal 1) The fee proposal shall include all compensation and other payments due the Architect (eg manpower

overhead profit direct costs etc) in the performance of the scope of this RFP

2) The fee proposal for the project shall include costs associated with the Pre-Design Phase

3) For the pre-design phase show a) The proposed staff man hours anticipated for each discipline and individual total man hours and

estimated total labor and indirect costs

Proposal Evaluation Proposals received will be evaluated on the following criteria

a) Completeness of the submission (PassFail) b) Outcome of Reference Calling (20)

p5

V)i7I I

c) Vendors described knowledge of schools and school district construction (20) d) Vendors described knowledge of Newberg Public Schools buildings and Infrastructure (60)

For a Vendor to receive the full percentage available for each criterion listed district administration (at least six (6) administrators) will rank responses in each area on a scale of 1 (least meets) to 10 (absolutely meets) in regards to the perceived validity of statements contained in the RFP as they relate to the above concepts

p6

~ 12

NEWBERG SCHOOL DISTRICT 29J AGENDA - November 82010

Item Items for Future Agendas Information XXXX

Presenter Board Chair

Topic Summary Attached is the calendar for future Board agenda items

December 13 20tO No Second Meetin

bull Superintendent Evaluation Timeline bull Preliminary 2011middot12 School Calendar bull Special Programs Update bull Budget Calendar and Process 2011middot12 bull Budget Status Report bull Monthly Financial Report - Consent Agenda bull Visioning bull OETC Copier Contract bull Audit Report for 2009-10 with Auditors

Executive Session

Janua 24 2011Janua 102011

bull Proclamation Board Appreciation Month bull New Course Proposals bull Policies

Executive Session

bull Appropriation Transfer Resolution

Executive Session

bull Board Appreciation bull Student Recognition bull Quarterly Financial Report bull Accept Audit for 2009-10 bull Essential Skills bull Division 22 Standards

Executive Session

February 28 2011

630 Executive Session - Exempt Records

bull Student Recognition bull Monthly Financial Report - Consent Agenda

bull Licensed Teacher Contract Renewal bull Temporary Teacher Contracts bull Administrator Contract Renewal bull Superintendent Evaluation bull Superintendent Contract Renewal bull Proclamation-Classified Employee Appreciation Week

(March 7-10) Executive Session

March 28 2011 March 142011

bull Monthly Financial Report Consent Agendabull

Executive Session Executive Session

April 112011

Executive Session

May 092011

bull Establish Meal Prices 2011-12

bull Establish District Fees 2011-12

bull Establish Board Calendar 2011-12 bull WESD Board ElectIon

April 25 2011

bull Prociamation-Teacher Appreciation Week bull Quarterly Financial Report bull Rights and Responsibilities Handbook

Executive Session

May 23 2011

bull Monthly Financial Report - Consent Agenda bull District Fees bull Final 2011-12 School Calendar

Appoint Student Representatives to the Board bull Appropriation Transfer - Resolution

Executive SessionExecutive Session

June 27 2011June 13 2011

bull Resolution 2011- Adopting the Budget Making Appropriations and Imposing and Categorizing Taxes

bull Establish Substitute Teacher Pay Rate 2011-12 bull

Executive Session

bull Monthly Financial Report shybull bull Appropriation Transfer

Executive Session

Consent Agenda

  • Agenda
  • Oath of Office
  • MVMS Student Presentation
  • Consent Agenda
  • Minutes
  • Donation
  • Small Schools Update
  • Community Growth and Enrollment
  • Resolution 2011-03 Appropriation Revision
  • Cancel November 22 2010 Board Meeting
  • RFP Architectural and Engineering Services
  • Future Agendas
Page 44: NEWBERG SCHOOL DISTRICT 29J BOARD OF DIRECTORS … · Topic Summary: Deona Twenge was appointed Board Representative to Zone 1 at the October 25, 2010 Special Board Meeting to fulfill

43 44 45 46 47 48 49 50 54 55 56 57 58 59 60

Newberg High School 61 62 63 64 65 66 67 68 69

103 104 105 106 107

Grout and seal kitchen and restroom floors Basketball court drainage (resurface) New Addressable Fire Alarm system Lockers replaced with half size lockers Additional gym or multipurpose room for PE Improved (enlarged) counseling space Increase size of conference room Add office space for speech therapist psychologist behavior amp autism specialists and testing Sound proofing at principals offices Motion detectors (lighting) Add preheat coil to AHU 1 Replace defective VAVcontrollers Replace boiler Add separate hot water source for kitchen Install ducted returns from classroom pods

Modify Server Room fire protection system Upgrade HVAC system for gym Re-design gas shut-off valves in science rooms Modify internal zone return ducting in buildings A B C D E Fand G Redesign old woodshop area for classrooms Move Book Room Replace original hot water heating system in Gym with two high efficiency heaters Provide office space for Blue School that is not separated from the school Add improved entry to NHS (monument lighting landscaping etc) Expand the Great Expectations area-possibly moving a wall into J107 Expand and complete the pantry and expansion of culinary arts area to include acafe Redesign remainder of welding area to support the long-term growth of PCCCommunity classes Redesign Wurrain Theater to include another music classroomrecording studio Convert the former woodshop into a technology center

NHS Athletics Stadium Complex Track

70 New sub-grade improvements and surface for Track 71 Timing Equipment 72 Two Long Jump Pits and add high jump mats by scoreboard

Football Field 73 Artificial Turf

Grandstand 75 Concessions 76 Locker Rooms and Restrooms 77 Storage 78 New Visitor Bleacher

Tennis Courts

p3

(J ltnltgt U I

79 Two additional courts plus electrical circuits 80 Additional Electrical Circuits

Baseball 81 Finish Lights 82 Batting Cage 83 Replace bleachers varsity and JV fields 84 Press Box ampConcessions 85 JV Scoreboard (move to different location or new one)

Softball 86 Netting to protect spectators 87 Batting Cage

Wrestling 88 Replace carpet in Caffall Center with Mondo 89 Industrial washerdryer 90 Lockers in weight room 91 Replace closed off restroom 92 Team Room

McGrath Gym 93 Replace heaters 94 Renovate locker storage and team rooms 95 Move east side curtain to west side 96 Add athletic training room large enough for two tubs and office

Alternative High School Construct a replacement facility for the current Alternative High School building

Physical Plant 97 Install fire sprinkler system 98 Roof exhaust (Grounds Dept) 99 New gutters on storage building

100 New lighting in storage building 101 Insulate warehouses 102 New insulated doors and openers north building 110 Develop warehouse space for freezer

3 Selection Schedule bull Issue Request for Proposal November 9 2010 bull Project OrientationSite Visits (if necessary) TBD bull Receive Response to Request for Proposal 200 pm November 18 2010 bull Conduct Interviews Contact References (if applicable) TBD

The School District reserves the right to terminate suspend or modify the proposed school project at any time prior to executing the OwnerArchitect Form of Agreement In the event of such termination suspension or modification the School District shall have no obligation or liability to any firms preparing or submitting proposals for this RFP

p4

4 Target Dates The following dates are provided for planning purposes only

November 2011-Execute AE Agreement December 2011January 2012- BeginComplete preliminary design and build cost analysis

5 Instructions For Preparing Proposal Proposals shall be submitted in ten (10) copies to

Nathan Roedel Director of Finance and Operations Newberg School District 29J 714 E 6th Street Newberg OR 97132

In order to be considered proposals must be received by the School District no later than 200 pm November 18 2010

Proposals shall contain the information listed below and shall be tabbed as follows

Section 1 Organization Staffing and Qualifications 1) Provide a team organization chart depicting team members Include names titles and specific

responsibilities of team members

a) Through narrative discussion show reason why this firm believes it is especially qualified to undertake this project Discuss any unique qualifications that this firm possesses which would be of a benefit to the School District in the execution of this project

Section 2 Understanding of the Construction Program The Architect shall in a clear concise manner state hisher understanding of the project and program and the role of the Architect in the Pre-Desjgn Phase

The Architect shall provide information regarding their knowledge of the school districts facilities

Section 3 Other Information 1) The Architect shall indicate whether as a single entity or as a member of ajoint venture the firm has been the

subject of any litigation through the discharge of its professional services If so provide a detailed description of the litjgants the subject matter and the disposition of the arbitration or lawsuit

2) The Architect shall provide three (3) or more references of projects within similar industry performed in the previous five (5) years to be contact by the School District

Section 4 Fee Proposal 1) The fee proposal shall include all compensation and other payments due the Architect (eg manpower

overhead profit direct costs etc) in the performance of the scope of this RFP

2) The fee proposal for the project shall include costs associated with the Pre-Design Phase

3) For the pre-design phase show a) The proposed staff man hours anticipated for each discipline and individual total man hours and

estimated total labor and indirect costs

Proposal Evaluation Proposals received will be evaluated on the following criteria

a) Completeness of the submission (PassFail) b) Outcome of Reference Calling (20)

p5

V)i7I I

c) Vendors described knowledge of schools and school district construction (20) d) Vendors described knowledge of Newberg Public Schools buildings and Infrastructure (60)

For a Vendor to receive the full percentage available for each criterion listed district administration (at least six (6) administrators) will rank responses in each area on a scale of 1 (least meets) to 10 (absolutely meets) in regards to the perceived validity of statements contained in the RFP as they relate to the above concepts

p6

~ 12

NEWBERG SCHOOL DISTRICT 29J AGENDA - November 82010

Item Items for Future Agendas Information XXXX

Presenter Board Chair

Topic Summary Attached is the calendar for future Board agenda items

December 13 20tO No Second Meetin

bull Superintendent Evaluation Timeline bull Preliminary 2011middot12 School Calendar bull Special Programs Update bull Budget Calendar and Process 2011middot12 bull Budget Status Report bull Monthly Financial Report - Consent Agenda bull Visioning bull OETC Copier Contract bull Audit Report for 2009-10 with Auditors

Executive Session

Janua 24 2011Janua 102011

bull Proclamation Board Appreciation Month bull New Course Proposals bull Policies

Executive Session

bull Appropriation Transfer Resolution

Executive Session

bull Board Appreciation bull Student Recognition bull Quarterly Financial Report bull Accept Audit for 2009-10 bull Essential Skills bull Division 22 Standards

Executive Session

February 28 2011

630 Executive Session - Exempt Records

bull Student Recognition bull Monthly Financial Report - Consent Agenda

bull Licensed Teacher Contract Renewal bull Temporary Teacher Contracts bull Administrator Contract Renewal bull Superintendent Evaluation bull Superintendent Contract Renewal bull Proclamation-Classified Employee Appreciation Week

(March 7-10) Executive Session

March 28 2011 March 142011

bull Monthly Financial Report Consent Agendabull

Executive Session Executive Session

April 112011

Executive Session

May 092011

bull Establish Meal Prices 2011-12

bull Establish District Fees 2011-12

bull Establish Board Calendar 2011-12 bull WESD Board ElectIon

April 25 2011

bull Prociamation-Teacher Appreciation Week bull Quarterly Financial Report bull Rights and Responsibilities Handbook

Executive Session

May 23 2011

bull Monthly Financial Report - Consent Agenda bull District Fees bull Final 2011-12 School Calendar

Appoint Student Representatives to the Board bull Appropriation Transfer - Resolution

Executive SessionExecutive Session

June 27 2011June 13 2011

bull Resolution 2011- Adopting the Budget Making Appropriations and Imposing and Categorizing Taxes

bull Establish Substitute Teacher Pay Rate 2011-12 bull

Executive Session

bull Monthly Financial Report shybull bull Appropriation Transfer

Executive Session

Consent Agenda

  • Agenda
  • Oath of Office
  • MVMS Student Presentation
  • Consent Agenda
  • Minutes
  • Donation
  • Small Schools Update
  • Community Growth and Enrollment
  • Resolution 2011-03 Appropriation Revision
  • Cancel November 22 2010 Board Meeting
  • RFP Architectural and Engineering Services
  • Future Agendas
Page 45: NEWBERG SCHOOL DISTRICT 29J BOARD OF DIRECTORS … · Topic Summary: Deona Twenge was appointed Board Representative to Zone 1 at the October 25, 2010 Special Board Meeting to fulfill

(J ltnltgt U I

79 Two additional courts plus electrical circuits 80 Additional Electrical Circuits

Baseball 81 Finish Lights 82 Batting Cage 83 Replace bleachers varsity and JV fields 84 Press Box ampConcessions 85 JV Scoreboard (move to different location or new one)

Softball 86 Netting to protect spectators 87 Batting Cage

Wrestling 88 Replace carpet in Caffall Center with Mondo 89 Industrial washerdryer 90 Lockers in weight room 91 Replace closed off restroom 92 Team Room

McGrath Gym 93 Replace heaters 94 Renovate locker storage and team rooms 95 Move east side curtain to west side 96 Add athletic training room large enough for two tubs and office

Alternative High School Construct a replacement facility for the current Alternative High School building

Physical Plant 97 Install fire sprinkler system 98 Roof exhaust (Grounds Dept) 99 New gutters on storage building

100 New lighting in storage building 101 Insulate warehouses 102 New insulated doors and openers north building 110 Develop warehouse space for freezer

3 Selection Schedule bull Issue Request for Proposal November 9 2010 bull Project OrientationSite Visits (if necessary) TBD bull Receive Response to Request for Proposal 200 pm November 18 2010 bull Conduct Interviews Contact References (if applicable) TBD

The School District reserves the right to terminate suspend or modify the proposed school project at any time prior to executing the OwnerArchitect Form of Agreement In the event of such termination suspension or modification the School District shall have no obligation or liability to any firms preparing or submitting proposals for this RFP

p4

4 Target Dates The following dates are provided for planning purposes only

November 2011-Execute AE Agreement December 2011January 2012- BeginComplete preliminary design and build cost analysis

5 Instructions For Preparing Proposal Proposals shall be submitted in ten (10) copies to

Nathan Roedel Director of Finance and Operations Newberg School District 29J 714 E 6th Street Newberg OR 97132

In order to be considered proposals must be received by the School District no later than 200 pm November 18 2010

Proposals shall contain the information listed below and shall be tabbed as follows

Section 1 Organization Staffing and Qualifications 1) Provide a team organization chart depicting team members Include names titles and specific

responsibilities of team members

a) Through narrative discussion show reason why this firm believes it is especially qualified to undertake this project Discuss any unique qualifications that this firm possesses which would be of a benefit to the School District in the execution of this project

Section 2 Understanding of the Construction Program The Architect shall in a clear concise manner state hisher understanding of the project and program and the role of the Architect in the Pre-Desjgn Phase

The Architect shall provide information regarding their knowledge of the school districts facilities

Section 3 Other Information 1) The Architect shall indicate whether as a single entity or as a member of ajoint venture the firm has been the

subject of any litigation through the discharge of its professional services If so provide a detailed description of the litjgants the subject matter and the disposition of the arbitration or lawsuit

2) The Architect shall provide three (3) or more references of projects within similar industry performed in the previous five (5) years to be contact by the School District

Section 4 Fee Proposal 1) The fee proposal shall include all compensation and other payments due the Architect (eg manpower

overhead profit direct costs etc) in the performance of the scope of this RFP

2) The fee proposal for the project shall include costs associated with the Pre-Design Phase

3) For the pre-design phase show a) The proposed staff man hours anticipated for each discipline and individual total man hours and

estimated total labor and indirect costs

Proposal Evaluation Proposals received will be evaluated on the following criteria

a) Completeness of the submission (PassFail) b) Outcome of Reference Calling (20)

p5

V)i7I I

c) Vendors described knowledge of schools and school district construction (20) d) Vendors described knowledge of Newberg Public Schools buildings and Infrastructure (60)

For a Vendor to receive the full percentage available for each criterion listed district administration (at least six (6) administrators) will rank responses in each area on a scale of 1 (least meets) to 10 (absolutely meets) in regards to the perceived validity of statements contained in the RFP as they relate to the above concepts

p6

~ 12

NEWBERG SCHOOL DISTRICT 29J AGENDA - November 82010

Item Items for Future Agendas Information XXXX

Presenter Board Chair

Topic Summary Attached is the calendar for future Board agenda items

December 13 20tO No Second Meetin

bull Superintendent Evaluation Timeline bull Preliminary 2011middot12 School Calendar bull Special Programs Update bull Budget Calendar and Process 2011middot12 bull Budget Status Report bull Monthly Financial Report - Consent Agenda bull Visioning bull OETC Copier Contract bull Audit Report for 2009-10 with Auditors

Executive Session

Janua 24 2011Janua 102011

bull Proclamation Board Appreciation Month bull New Course Proposals bull Policies

Executive Session

bull Appropriation Transfer Resolution

Executive Session

bull Board Appreciation bull Student Recognition bull Quarterly Financial Report bull Accept Audit for 2009-10 bull Essential Skills bull Division 22 Standards

Executive Session

February 28 2011

630 Executive Session - Exempt Records

bull Student Recognition bull Monthly Financial Report - Consent Agenda

bull Licensed Teacher Contract Renewal bull Temporary Teacher Contracts bull Administrator Contract Renewal bull Superintendent Evaluation bull Superintendent Contract Renewal bull Proclamation-Classified Employee Appreciation Week

(March 7-10) Executive Session

March 28 2011 March 142011

bull Monthly Financial Report Consent Agendabull

Executive Session Executive Session

April 112011

Executive Session

May 092011

bull Establish Meal Prices 2011-12

bull Establish District Fees 2011-12

bull Establish Board Calendar 2011-12 bull WESD Board ElectIon

April 25 2011

bull Prociamation-Teacher Appreciation Week bull Quarterly Financial Report bull Rights and Responsibilities Handbook

Executive Session

May 23 2011

bull Monthly Financial Report - Consent Agenda bull District Fees bull Final 2011-12 School Calendar

Appoint Student Representatives to the Board bull Appropriation Transfer - Resolution

Executive SessionExecutive Session

June 27 2011June 13 2011

bull Resolution 2011- Adopting the Budget Making Appropriations and Imposing and Categorizing Taxes

bull Establish Substitute Teacher Pay Rate 2011-12 bull

Executive Session

bull Monthly Financial Report shybull bull Appropriation Transfer

Executive Session

Consent Agenda

  • Agenda
  • Oath of Office
  • MVMS Student Presentation
  • Consent Agenda
  • Minutes
  • Donation
  • Small Schools Update
  • Community Growth and Enrollment
  • Resolution 2011-03 Appropriation Revision
  • Cancel November 22 2010 Board Meeting
  • RFP Architectural and Engineering Services
  • Future Agendas
Page 46: NEWBERG SCHOOL DISTRICT 29J BOARD OF DIRECTORS … · Topic Summary: Deona Twenge was appointed Board Representative to Zone 1 at the October 25, 2010 Special Board Meeting to fulfill

4 Target Dates The following dates are provided for planning purposes only

November 2011-Execute AE Agreement December 2011January 2012- BeginComplete preliminary design and build cost analysis

5 Instructions For Preparing Proposal Proposals shall be submitted in ten (10) copies to

Nathan Roedel Director of Finance and Operations Newberg School District 29J 714 E 6th Street Newberg OR 97132

In order to be considered proposals must be received by the School District no later than 200 pm November 18 2010

Proposals shall contain the information listed below and shall be tabbed as follows

Section 1 Organization Staffing and Qualifications 1) Provide a team organization chart depicting team members Include names titles and specific

responsibilities of team members

a) Through narrative discussion show reason why this firm believes it is especially qualified to undertake this project Discuss any unique qualifications that this firm possesses which would be of a benefit to the School District in the execution of this project

Section 2 Understanding of the Construction Program The Architect shall in a clear concise manner state hisher understanding of the project and program and the role of the Architect in the Pre-Desjgn Phase

The Architect shall provide information regarding their knowledge of the school districts facilities

Section 3 Other Information 1) The Architect shall indicate whether as a single entity or as a member of ajoint venture the firm has been the

subject of any litigation through the discharge of its professional services If so provide a detailed description of the litjgants the subject matter and the disposition of the arbitration or lawsuit

2) The Architect shall provide three (3) or more references of projects within similar industry performed in the previous five (5) years to be contact by the School District

Section 4 Fee Proposal 1) The fee proposal shall include all compensation and other payments due the Architect (eg manpower

overhead profit direct costs etc) in the performance of the scope of this RFP

2) The fee proposal for the project shall include costs associated with the Pre-Design Phase

3) For the pre-design phase show a) The proposed staff man hours anticipated for each discipline and individual total man hours and

estimated total labor and indirect costs

Proposal Evaluation Proposals received will be evaluated on the following criteria

a) Completeness of the submission (PassFail) b) Outcome of Reference Calling (20)

p5

V)i7I I

c) Vendors described knowledge of schools and school district construction (20) d) Vendors described knowledge of Newberg Public Schools buildings and Infrastructure (60)

For a Vendor to receive the full percentage available for each criterion listed district administration (at least six (6) administrators) will rank responses in each area on a scale of 1 (least meets) to 10 (absolutely meets) in regards to the perceived validity of statements contained in the RFP as they relate to the above concepts

p6

~ 12

NEWBERG SCHOOL DISTRICT 29J AGENDA - November 82010

Item Items for Future Agendas Information XXXX

Presenter Board Chair

Topic Summary Attached is the calendar for future Board agenda items

December 13 20tO No Second Meetin

bull Superintendent Evaluation Timeline bull Preliminary 2011middot12 School Calendar bull Special Programs Update bull Budget Calendar and Process 2011middot12 bull Budget Status Report bull Monthly Financial Report - Consent Agenda bull Visioning bull OETC Copier Contract bull Audit Report for 2009-10 with Auditors

Executive Session

Janua 24 2011Janua 102011

bull Proclamation Board Appreciation Month bull New Course Proposals bull Policies

Executive Session

bull Appropriation Transfer Resolution

Executive Session

bull Board Appreciation bull Student Recognition bull Quarterly Financial Report bull Accept Audit for 2009-10 bull Essential Skills bull Division 22 Standards

Executive Session

February 28 2011

630 Executive Session - Exempt Records

bull Student Recognition bull Monthly Financial Report - Consent Agenda

bull Licensed Teacher Contract Renewal bull Temporary Teacher Contracts bull Administrator Contract Renewal bull Superintendent Evaluation bull Superintendent Contract Renewal bull Proclamation-Classified Employee Appreciation Week

(March 7-10) Executive Session

March 28 2011 March 142011

bull Monthly Financial Report Consent Agendabull

Executive Session Executive Session

April 112011

Executive Session

May 092011

bull Establish Meal Prices 2011-12

bull Establish District Fees 2011-12

bull Establish Board Calendar 2011-12 bull WESD Board ElectIon

April 25 2011

bull Prociamation-Teacher Appreciation Week bull Quarterly Financial Report bull Rights and Responsibilities Handbook

Executive Session

May 23 2011

bull Monthly Financial Report - Consent Agenda bull District Fees bull Final 2011-12 School Calendar

Appoint Student Representatives to the Board bull Appropriation Transfer - Resolution

Executive SessionExecutive Session

June 27 2011June 13 2011

bull Resolution 2011- Adopting the Budget Making Appropriations and Imposing and Categorizing Taxes

bull Establish Substitute Teacher Pay Rate 2011-12 bull

Executive Session

bull Monthly Financial Report shybull bull Appropriation Transfer

Executive Session

Consent Agenda

  • Agenda
  • Oath of Office
  • MVMS Student Presentation
  • Consent Agenda
  • Minutes
  • Donation
  • Small Schools Update
  • Community Growth and Enrollment
  • Resolution 2011-03 Appropriation Revision
  • Cancel November 22 2010 Board Meeting
  • RFP Architectural and Engineering Services
  • Future Agendas
Page 47: NEWBERG SCHOOL DISTRICT 29J BOARD OF DIRECTORS … · Topic Summary: Deona Twenge was appointed Board Representative to Zone 1 at the October 25, 2010 Special Board Meeting to fulfill

V)i7I I

c) Vendors described knowledge of schools and school district construction (20) d) Vendors described knowledge of Newberg Public Schools buildings and Infrastructure (60)

For a Vendor to receive the full percentage available for each criterion listed district administration (at least six (6) administrators) will rank responses in each area on a scale of 1 (least meets) to 10 (absolutely meets) in regards to the perceived validity of statements contained in the RFP as they relate to the above concepts

p6

~ 12

NEWBERG SCHOOL DISTRICT 29J AGENDA - November 82010

Item Items for Future Agendas Information XXXX

Presenter Board Chair

Topic Summary Attached is the calendar for future Board agenda items

December 13 20tO No Second Meetin

bull Superintendent Evaluation Timeline bull Preliminary 2011middot12 School Calendar bull Special Programs Update bull Budget Calendar and Process 2011middot12 bull Budget Status Report bull Monthly Financial Report - Consent Agenda bull Visioning bull OETC Copier Contract bull Audit Report for 2009-10 with Auditors

Executive Session

Janua 24 2011Janua 102011

bull Proclamation Board Appreciation Month bull New Course Proposals bull Policies

Executive Session

bull Appropriation Transfer Resolution

Executive Session

bull Board Appreciation bull Student Recognition bull Quarterly Financial Report bull Accept Audit for 2009-10 bull Essential Skills bull Division 22 Standards

Executive Session

February 28 2011

630 Executive Session - Exempt Records

bull Student Recognition bull Monthly Financial Report - Consent Agenda

bull Licensed Teacher Contract Renewal bull Temporary Teacher Contracts bull Administrator Contract Renewal bull Superintendent Evaluation bull Superintendent Contract Renewal bull Proclamation-Classified Employee Appreciation Week

(March 7-10) Executive Session

March 28 2011 March 142011

bull Monthly Financial Report Consent Agendabull

Executive Session Executive Session

April 112011

Executive Session

May 092011

bull Establish Meal Prices 2011-12

bull Establish District Fees 2011-12

bull Establish Board Calendar 2011-12 bull WESD Board ElectIon

April 25 2011

bull Prociamation-Teacher Appreciation Week bull Quarterly Financial Report bull Rights and Responsibilities Handbook

Executive Session

May 23 2011

bull Monthly Financial Report - Consent Agenda bull District Fees bull Final 2011-12 School Calendar

Appoint Student Representatives to the Board bull Appropriation Transfer - Resolution

Executive SessionExecutive Session

June 27 2011June 13 2011

bull Resolution 2011- Adopting the Budget Making Appropriations and Imposing and Categorizing Taxes

bull Establish Substitute Teacher Pay Rate 2011-12 bull

Executive Session

bull Monthly Financial Report shybull bull Appropriation Transfer

Executive Session

Consent Agenda

  • Agenda
  • Oath of Office
  • MVMS Student Presentation
  • Consent Agenda
  • Minutes
  • Donation
  • Small Schools Update
  • Community Growth and Enrollment
  • Resolution 2011-03 Appropriation Revision
  • Cancel November 22 2010 Board Meeting
  • RFP Architectural and Engineering Services
  • Future Agendas
Page 48: NEWBERG SCHOOL DISTRICT 29J BOARD OF DIRECTORS … · Topic Summary: Deona Twenge was appointed Board Representative to Zone 1 at the October 25, 2010 Special Board Meeting to fulfill

~ 12

NEWBERG SCHOOL DISTRICT 29J AGENDA - November 82010

Item Items for Future Agendas Information XXXX

Presenter Board Chair

Topic Summary Attached is the calendar for future Board agenda items

December 13 20tO No Second Meetin

bull Superintendent Evaluation Timeline bull Preliminary 2011middot12 School Calendar bull Special Programs Update bull Budget Calendar and Process 2011middot12 bull Budget Status Report bull Monthly Financial Report - Consent Agenda bull Visioning bull OETC Copier Contract bull Audit Report for 2009-10 with Auditors

Executive Session

Janua 24 2011Janua 102011

bull Proclamation Board Appreciation Month bull New Course Proposals bull Policies

Executive Session

bull Appropriation Transfer Resolution

Executive Session

bull Board Appreciation bull Student Recognition bull Quarterly Financial Report bull Accept Audit for 2009-10 bull Essential Skills bull Division 22 Standards

Executive Session

February 28 2011

630 Executive Session - Exempt Records

bull Student Recognition bull Monthly Financial Report - Consent Agenda

bull Licensed Teacher Contract Renewal bull Temporary Teacher Contracts bull Administrator Contract Renewal bull Superintendent Evaluation bull Superintendent Contract Renewal bull Proclamation-Classified Employee Appreciation Week

(March 7-10) Executive Session

March 28 2011 March 142011

bull Monthly Financial Report Consent Agendabull

Executive Session Executive Session

April 112011

Executive Session

May 092011

bull Establish Meal Prices 2011-12

bull Establish District Fees 2011-12

bull Establish Board Calendar 2011-12 bull WESD Board ElectIon

April 25 2011

bull Prociamation-Teacher Appreciation Week bull Quarterly Financial Report bull Rights and Responsibilities Handbook

Executive Session

May 23 2011

bull Monthly Financial Report - Consent Agenda bull District Fees bull Final 2011-12 School Calendar

Appoint Student Representatives to the Board bull Appropriation Transfer - Resolution

Executive SessionExecutive Session

June 27 2011June 13 2011

bull Resolution 2011- Adopting the Budget Making Appropriations and Imposing and Categorizing Taxes

bull Establish Substitute Teacher Pay Rate 2011-12 bull

Executive Session

bull Monthly Financial Report shybull bull Appropriation Transfer

Executive Session

Consent Agenda

  • Agenda
  • Oath of Office
  • MVMS Student Presentation
  • Consent Agenda
  • Minutes
  • Donation
  • Small Schools Update
  • Community Growth and Enrollment
  • Resolution 2011-03 Appropriation Revision
  • Cancel November 22 2010 Board Meeting
  • RFP Architectural and Engineering Services
  • Future Agendas
Page 49: NEWBERG SCHOOL DISTRICT 29J BOARD OF DIRECTORS … · Topic Summary: Deona Twenge was appointed Board Representative to Zone 1 at the October 25, 2010 Special Board Meeting to fulfill

March 28 2011 March 142011

bull Monthly Financial Report Consent Agendabull

Executive Session Executive Session

April 112011

Executive Session

May 092011

bull Establish Meal Prices 2011-12

bull Establish District Fees 2011-12

bull Establish Board Calendar 2011-12 bull WESD Board ElectIon

April 25 2011

bull Prociamation-Teacher Appreciation Week bull Quarterly Financial Report bull Rights and Responsibilities Handbook

Executive Session

May 23 2011

bull Monthly Financial Report - Consent Agenda bull District Fees bull Final 2011-12 School Calendar

Appoint Student Representatives to the Board bull Appropriation Transfer - Resolution

Executive SessionExecutive Session

June 27 2011June 13 2011

bull Resolution 2011- Adopting the Budget Making Appropriations and Imposing and Categorizing Taxes

bull Establish Substitute Teacher Pay Rate 2011-12 bull

Executive Session

bull Monthly Financial Report shybull bull Appropriation Transfer

Executive Session

Consent Agenda

  • Agenda
  • Oath of Office
  • MVMS Student Presentation
  • Consent Agenda
  • Minutes
  • Donation
  • Small Schools Update
  • Community Growth and Enrollment
  • Resolution 2011-03 Appropriation Revision
  • Cancel November 22 2010 Board Meeting
  • RFP Architectural and Engineering Services
  • Future Agendas