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  • WORK INSTRUCTION Page: 1 of 22SUPPLIER RELATIONSHIP MANAGEMENT (SRM) Revision: Approved

    New Supplier Registration Part 1

    Rev. Date: 28/12/2011 (For Internal Use Only) Prepared By: PQL

    Transaction Overview

    What

    Use this procedure to apply for new PETRONAS license or registration.

    When

    Perform this procedure when vendor applying for new PETRONAS license or registration.

    Prerequisites

    Suppliers are required to prepare softcopy of the following document:

    Form 9 and Memorandum and Articles of Association Form annual return, Form 24, Form 49, Form 32A Equity Breakdown for top 20 shareholder (Public Listed company only) Annual Audited Report Organization chart Curriculum Vitae EPF/Payment Voucher Exclusive Agency Appoinment Letter and Agreement (if related) Other documents related to SWEC Bank Slip of Processing Fee

    Menu Path

    To login to SUS Portal, go to https://supplier-registration.petronas.com.my/irj/portal

    Transaction Code

    Not Applicable

    Roles

    Vendor

    Helpful Hints

    R Required field entry

  • WORK INSTRUCTION Page: 2 of 22SUPPLIER RELATIONSHIP MANAGEMENT (SRM) Revision: Approved

    New Supplier Registration Part 1

    Rev. Date: 28/12/2011 (For Internal Use Only) Prepared By: PQL

    O Optional field entryC Conditional field entry

  • WORK INSTRUCTION Page: 3 of 22SUPPLIER RELATIONSHIP MANAGEMENT (SRM) Revision: Approved

    New Supplier Registration Part 1

    Rev. Date: 28/12/2011 (For Internal Use Only) Prepared By: PQL

    Screen Flow

  • WORK INSTRUCTION Page: 4 of 22SUPPLIER RELATIONSHIP MANAGEMENT (SRM) Revision: Approved

    New Supplier Registration Part 1

    Rev. Date: 28/12/2011 (For Internal Use Only) Prepared By: PQL

    Procedure1. Begin transaction by login to ROS Portal.2. vendor to select 'New Sign-up' tab to activate the sign-up.

    Registration of Supplier > New sign-up

    3. Vendor to fill in the required field.4. Click button.

    Registration of Supplier > New sign-up

    5. A notification screen to inform on sign-up process is successful.

  • WORK INSTRUCTION Page: 5 of 22SUPPLIER RELATIONSHIP MANAGEMENT (SRM) Revision: Approved

    New Supplier Registration Part 1

    Rev. Date: 28/12/2011 (For Internal Use Only) Prepared By: PQL

    Inbox - Microsoft Outlook

    6. System will send an email notification to supplier to activate sign-up. Click on the link for verification to log in ROS portal.

    7. Vendor will receive notification of data activation.

    Registration of Supplier > Login

    8. Vendor to select tab.9. Vendor to insert email and password log during sign-up.10. Click button.

  • WORK INSTRUCTION Page: 6 of 22SUPPLIER RELATIONSHIP MANAGEMENT (SRM) Revision: Approved

    New Supplier Registration Part 1

    Rev. Date: 28/12/2011 (For Internal Use Only) Prepared By: PQL

    Registration of Supplier > Attachment

    11. Select module.

    Registration of Supplier > Attachment

    12. Vendor to upload related attachments. Click button to choose file to upload. Then click 'upload file'

  • WORK INSTRUCTION Page: 7 of 22SUPPLIER RELATIONSHIP MANAGEMENT (SRM) Revision: Approved

    New Supplier Registration Part 1

    Rev. Date: 28/12/2011 (For Internal Use Only) Prepared By: PQL

    Registration of Supplier > Company

    13. Select module.

    Registration of Supplier > Company

    14. Vendor to fill in all mandatory field with arterisk remark (*).

  • WORK INSTRUCTION Page: 8 of 22SUPPLIER RELATIONSHIP MANAGEMENT (SRM) Revision: Approved

    New Supplier Registration Part 1

    Rev. Date: 28/12/2011 (For Internal Use Only) Prepared By: PQL

    Registration of Supplier > Company

    15. Click button to insert manpower data.

    Registration of Supplier > Company > Manpower data

    16. Choose Job Class ID. Fill in required field and click button.

  • WORK INSTRUCTION Page: 9 of 22SUPPLIER RELATIONSHIP MANAGEMENT (SRM) Revision: Approved

    New Supplier Registration Part 1

    Rev. Date: 28/12/2011 (For Internal Use Only) Prepared By: PQL

    Registration of Supplier > Company > Attachment

    17. Click button, to view are the attachment required.

    Registration of Supplier > Company > Attachment

    18. Click button to insert related attachment in the respective module.19. Click button.

  • WORK INSTRUCTION Page: 10 of 22SUPPLIER RELATIONSHIP MANAGEMENT (SRM) Revision: Approved

    New Supplier Registration Part 1

    Rev. Date: 28/12/2011 (For Internal Use Only) Prepared By: PQL

    Registration of Supplier > Bank Details

    20. Click module.

    Registration of Supplier > Bank Details

    21. Click button to insert bank details.22. Fill in required field.

    Insert bank key. Key in the bank name and branch. Click 'start search' then choose the related bank. Then click 'OK'.

  • WORK INSTRUCTION Page: 11 of 22SUPPLIER RELATIONSHIP MANAGEMENT (SRM) Revision: Approved

    New Supplier Registration Part 1

    Rev. Date: 28/12/2011 (For Internal Use Only) Prepared By: PQL

    Registration of Supplier > Bank Details

    23. Click button.

    Registration of Supplier > Branch

    24. Click module.

  • WORK INSTRUCTION Page: 12 of 22SUPPLIER RELATIONSHIP MANAGEMENT (SRM) Revision: Approved

    New Supplier Registration Part 1

    Rev. Date: 28/12/2011 (For Internal Use Only) Prepared By: PQL

    Registration of Supplier > Branch

    25. Click button to insert bank details.26. Vendor to fill in all mandatory field with arterisk remark (*).

    Registration of Supplier > Branch

    27. Click button.

  • WORK INSTRUCTION Page: 13 of 22SUPPLIER RELATIONSHIP MANAGEMENT (SRM) Revision: Approved

    New Supplier Registration Part 1

    Rev. Date: 28/12/2011 (For Internal Use Only) Prepared By: PQL

    Registration of Supplier > Shareholder/Director

    28. Select module.

    Registration of Supplier > Shareholder/Director

    29. Click button to insert shareholder/director details.30. Click button to choose relation ID for the shareholder/director.

  • WORK INSTRUCTION Page: 14 of 22SUPPLIER RELATIONSHIP MANAGEMENT (SRM) Revision: Approved

    New Supplier Registration Part 1

    Rev. Date: 28/12/2011 (For Internal Use Only) Prepared By: PQL

    Registration of Supplier > Shareholder/Director

    31. Click to create new details of shareholder/director.

    Registration of Supplier > Shareholder/Director

    32. Vendor to fill in all mandatory field with asterisk remark (*).

    Registration of Supplier > Shareholder/Director

    33. Click button.

  • WORK INSTRUCTION Page: 15 of 22SUPPLIER RELATIONSHIP MANAGEMENT (SRM) Revision: Approved

    New Supplier Registration Part 1

    Rev. Date: 28/12/2011 (For Internal Use Only) Prepared By: PQL

    Registration of Supplier > Shareholder/Director

    34. Click button.35. Click button to search for shareholder/director created.

    Registration of Supplier > Shareholder/Director

    36. Key in the shareholder/director ID and search. Then click button.

    Registration of Supplier > Shareholder/Director

    37. Click button to select start date and click at the calendar label.

  • WORK INSTRUCTION Page: 16 of 22SUPPLIER RELATIONSHIP MANAGEMENT (SRM) Revision: Approved

    New Supplier Registration Part 1

    Rev. Date: 28/12/2011 (For Internal Use Only) Prepared By: PQL

    Vendor to fill in details for sub share if the nature of business for shareholder is Public Limited and Private Limited

    Registration of Supplier > Shareholder/Director

    38. Click button.39. Click button, to view what are the attachment required.

    Registration of Supplier > Shareholder/Director

    40. Click button to insert related attachment in the respective module.

  • WORK INSTRUCTION Page: 17 of 22SUPPLIER RELATIONSHIP MANAGEMENT (SRM) Revision: Approved

    New Supplier Registration Part 1

    Rev. Date: 28/12/2011 (For Internal Use Only) Prepared By: PQL

    Registration of Supplier > Employee

    41. Click module.

    Registration of Supplier > Employee

    42. Click button to insert employee details.43. Vendor to fill in all mandatory field with asterisk remark (*)

  • WORK INSTRUCTION Page: 18 of 22SUPPLIER RELATIONSHIP MANAGEMENT (SRM) Revision: Approved

    New Supplier Registration Part 1

    Rev. Date: 28/12/2011 (For Internal Use Only) Prepared By: PQL

    Registration of Supplier > Employee

    44. Click button.45. Click button, to viiew what are the attachment required.

    Registration of Supplier > Employee

    46. Click button to insert related attachment in the respective module.

  • WORK INSTRUCTION Page: 19 of 22SUPPLIER RELATIONSHIP MANAGEMENT (SRM) Revision: Approved

    New Supplier Registration Part 1

    Rev. Date: 28/12/2011 (For Internal Use Only) Prepared By: PQL

    Registration of Supplier > Annual Audited Report

    47. Click module.

    Registration of Supplier > Annual Audited Report

    48. Click button to insert annual audited report details.

  • WORK INSTRUCTION Page: 20 of 22SUPPLIER RELATIONSHIP MANAGEMENT (SRM) Revision: Approved

    New Supplier Registration Part 1

    Rev. Date: 28/12/2011 (For Internal Use Only) Prepared By: PQL

    Audt Financial Information

    49. Click button, to view what are the attachment required.

    Registration of Supplier > Annual Audited Report

    50. Click button to insert related attachment in the respective module.

  • WORK INSTRUCTION Page: 21 of 22SUPPLIER RELATIONSHIP MANAGEMENT (SRM) Revision: Approved

    New Supplier Registration Part 1

    Rev. Date: 28/12/2011 (For Internal Use Only) Prepared By: PQL

    Registration of Supplier > SWEC

    51. Click module.

    Registration of Supplier > SWEC

    52. Click button to insert SWEC details.53. Click button to search and view list of work category ID.

  • WORK INSTRUCTION Page: 22 of 22SUPPLIER RELATIONSHIP MANAGEMENT (SRM) Revision: Approved

    New Supplier Registration Part 1

    Rev. Date: 28/12/2011 (For Internal Use Only) Prepared By: PQL

    Registration of Supplier > SWEC

    54. Select work category ID. Click . Vendor may filter the work category by click on 'Filter'.

    Registration of Supplier > SWEC

    55. Click button to view the Minimum Technical Requirement for selected SWEC.Kindly refer to New Supplier Registration for Vendor Part 2 to continue


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