new california department of education, special education division · 2013. 7. 11. · nonpublic...

NONPUBLIC SCHOOL ON-SITE REVIEW (OSR) REPORT

Revised 082812 of 38

California Department of Education, Special Education Division Interagency-Nonpublic Schools/Agencies Unit

1430 N Street, Suite 2401 Sacramento, CA 95814

916-327-0141

2012-13 NONPUBLIC, NONSECTARIAN SCHOOL

ON-SITE REVIEW REPORT

School: New Directions Adolescent Services

CDS Code: 49-70920-7102965 County: Sonoma

Physical Address:

3641 Stony Point Road Santa Rosa, CA 95407

Administrator: Kevin Powers Email

Address: [email protected]

Telephone: 707-585-3700 Fax: 707-585-3883

Mailing Address: (If different)

PO Box 1819 Rohnert Park, CA 94927

Type of Visit: Certification Complaint Follow-up

Scheduled Unannounced

Dates Visited: October 10-12, 2012

Reviewer: Kathleen Halvorson Reviewer: Judy Reichle

Reviewer: Reviewer:

Approved Conditional Conditional Suspended Revoked Denied Suspended Revoked Denied

Recommend NPS for 2012-13 Certification Follow-up Review? Yes No



Primary disabling conditions served by NPS:

AUT Autism ID Intellectual Disability (Moderate to Severe)

DB Deaf / Blind OHI Other Health Impaired

DEAF Deaf OI Orthopedic Impairment

ED Emotional Disturbance SLI Speech or Language Impairment

HI Hearing Impaired SLD Specific Learning Disability

MD Multiple Disabilities TBI Traumatic Brain Injury

ID Intellectual Disability (Mild to Moderate)

VI Visual Impairment

EMD Established Medical Disability (ages 3-5 only)

NPS Demographics

Population Served: Male Female Coed

Grade Levels Served: Birth – 3 yrs. Pre K K 1st 2nd 3rd 4th 5th

6th 7th 8th 9th 10th 11th 12th Up to 22 yrs.

Program Capacity: 24 # of Contracted Students: 23

# of Certified Classrooms: 2

Related Services Provided:

Adapted Physical Education Orientation and Mobility Instruction

Assistive Technology Services Parent Counseling and Training

Audiological Services Physical Therapy Services

Behavior Intervention Including Dev. & Planning Psychological Services (Other than assessment and IEP Development)

Behavioral Intervention Implementation of BIPs Recreation Services

Counseling and Guidance Services Social Worker Services

Early Education Programs for Children with Disabilities

Specialized Driver Training Instruction

Educational Interpreter Specialized Services for Low Incidence

Health and Nursing Services Specially Designed Vocational Educ. & Career Dev.

Instruction in the Home or Hospital Transcriber Services

Language and Speech Development and Remediation Vision Services

Non-Medical Care and Room and Board Other:

Occupational Therapy Services Other:



Property Description

New Directions Adolescent Services is located in a rural area of Sonoma County on several acres of land. The main building has been a school site since approximately 1877. Currently, there are two classrooms, referred to as "Venture" and "Compass", serving 23 boys and girls receiving special education and related services. At least an acre of land is available as certified organic farming land and was previously a garden. There are several outdoor patios and open areas for sports activities including instruction in Tai Chi.

NPS

Pool Computer Lab Library Vocational Center

Cafeteria Gym Recreation Center Other: Volleyball court

Other: Counseling offices Other: Art therapy room

Commendations

New Directions Adolescent Services (NDAS) is commended for:

Providing counseling and guidance support to students upon request.

Exemplary activities that show dedication to providing access and tracking student success in achieving high school

credits.

The middle and high school transcripts are comprehensive and developed according to thorough procedures.

Three students graduated from their home high school last year.

Comprehensive, thoughtful policies and procedures regarding criteria for every certification area, such as prohibition of

sexual harassment, care of student records and procedures for record keeping and documentation of high school credit.

Exemplary instruction found in classrooms that are orderly and organized.

NDAS teachers quietly and astutely announce the successful students or issue alerts of systemic consequences for

non-positive student behavior such as not completing work. All students are continuously encouraged to complete their

work.

Student learning is well supported. To request individual instructional assistance, students take their wooden plaque

that has their name carved and place it into a basket on the teachers’ desk. Their needs are addressed within a few

minutes.

The comprehensive positive behavioral support program that is well known to every student and all staff is thoroughly

integrated. The rules for implementing the “Intensity and Consequences Continuum” are well known and demonstrated

throughout the day by students, teachers, counselors and administrators.

Daily Report Cards noting a grade for each subject and on-task behavior are sent home every day.

NONPUBLIC SCHOOL ON-SITE REVIEW REPORT

of 38

NDAS collaborates with the Healdsburg school district transition coordinator who offers lessons in transition and work

experience programs and credits through a special grant to every nonpublic school student enrolled at NDAS.

Unique field trips coordinated by a group that specializes in providing environmental experiences to students with

special needs are offered at least annually. Photos depicting student experiences such as rafting and sea kayaking are

displayed in the cafeteria.

Observations and Recommendations

This area is intentionally left blank.



Master Contracts Reviewed

Current? Current?

Local Education Agency (LEA) Y N Local Education Agency (LEA) Y N

Sonoma County Office of Education (SCOE)


of 38

IEPs Reviewed

LEA # LEA #

West Sonoma County UHSD 1

Windsor USD 1

Santa Rosa City HSD 3

Cotati Rohnert Park USD 1

Prepared By: Judy Reichle

Signature: JUDY REICHLE Date of Report:

12/12/12

Evaluation Criteria – Items #1 through #53

Item #1 ADMINISTRATION

The nonpublic school (NPS) is open for instruction in accordance with grade level and contractual requirements.

EC 41420; EC 46111—46115; EC 46117; EC 46118(a); EC 46141—46142; EC 46146; EC 46200.5 ; EC 46201.1(d); EC 46201.2 ; EC46307

Evidence Reviewed: Interview:

School calendar School staff

Daily class schedule School principal

Master Contract(s) Local educational agency (LEA) staff

Individual Services Agreements (ISAs)

Other:

IEPs

Program observation

Other:

Findings:

Conclusion: Compliant Noncompliant Not Applicable Cleared. No further action required.




There are current Master Contracts between the NPS and LEAs. (Joint responsibility of the NPS and the LEA.) EC 56365(a); EC 56366; EC 56366(a)(2)(B);5 CCR 3062


Master Contract(s) School staff

Other: School principal

Other:

Findings:



There is an ISA for each student served by the NPS. (Joint responsibility of the NPS and the LEA.) EC 56366(2)(A)


ISAs School staff

List of all students currently enrolled School principal

Other: Other:

Findings:





There are appropriate procedures for reporting attendance, which are implemented. EC 56366(a)(7)


Attendance reporting procedures School staff


Other: Other:

Findings:



Attendance is kept in a register and absences are clearly indicated. EC 44809; EC 48222


Attendance Register School staff

Master Contract(s) School principal

Other: Other:

Findings:





The NPS shall report attendance of pupils receiving special education and designated instruction and services for purposes of submitting a warrant for tuition to each contracting LEA. EC 56366(a)(7); EC 56366.5


Attendance register School staff

Billing records / invoices School principal

IEPs Other:

Master Contract(s)

ISAs

Other:

Findings:



Current Master Contracts between the NPS and each contracting LEA include all provisions pursuant to EC 56366. (A joint responsibility of the NPS and the LEA.) EC 56366(a)(1-7); 5 CCR 3062



ISAs School principal

Other: Other:

Findings:





There is documentation that the NPS has provided a copy of its sexual harassment policy to all new students, each faculty member, all members of the administrative staff, and all members of the support staff. A copy of the educational institution’s written policy regarding sexual harassment must be displayed in a prominent location in the main administrative building or other areas of the campus or school site. EC 212.5; EC 231.5


Sexual harassment policy School staff

New employee handbook School principal

Student files / Signed forms Other:

Posters

Other:

Findings:



As required by the Master Contract, the NPS has procedures for record keeping and documentation, and maintenance of school records. EC 56366(a)(1)


Record keeping procedures School staff


Other: Other:

Findings:




Item #10 INSTRUCTION AND CURRICULUM

The NPS has prepared a school accountability report card (SARC). EC 33126; EC 56366(a)(9)


SARC School staff


Other:

Findings:



The NPS offers/provides students with access to the following educational materials:

(1) For kindergarten and grades 1 to 8, inclusive, state-adopted standards-based core curriculum and instructional materials; and (2) For grades 9 to 12, inclusive, standards-based core curriculum and instructional materials used by any LEA that contract with the NPS. EC 33190(f)(2); EC 51014; EC 51210; EC 51220; EC 56366.10(b)(1)(A)(B)


NPS curriculum School staff

NPS Instructional Materials Survey School principal

Classroom observations Other:

Other

Findings: At the time of the review, Biology textbooks that align with a contracting school district were needed for students enrolled. Prior to this report being issued, evidence these biology textbooks were obtained by the school was provided.





The NPS’s written course of study meets or exceeds proficiency standards for graduation as required by the governing board of the high school district or equivalent thereof. EC 51412


IEPs School staff

Course of study School principal

Dist. proficiency standards for graduation Other:

Other

Findings:



The NPS has written procedures to ensure that pupils receive the appropriate high school graduation credits they have earned. EC 56366(a)(1)


Student files School staff

Progress reports / Report cards School principal

Transcripts: Other:

Other

Findings:

Conclusion: Compliant Noncompliant Not Applicable Cleared. No further action required




Services are provided to the student based upon goals and objectives written in the individualized education program (IEP).

EC 56043(i)


IEPs School staff

Student portfolios School principal

Progress notes/logs Other:

Lesson plans Teachers

Billing statements

Other Classroom observations

Findings:



There are procedures in place for measuring progress of the pupil toward meeting annual goals as required by the IEP.

34 CFR 300.320(a)(3); EC 56345(a)(3)


Procedures for measuring progress School staff

Progress reports / /Report cards School principal

IEPs Other:

Other

Findings:





The NPS offers/provides career preparation and vocational training consistent with transition plans and law to the extent that they are consistent with each pupil’s IEP. EC 56366.10(b)(4)


IEPs School staff

Course of study – Career / Voc. Training School principal

Resource materials and handbooks Other:

WorkAbility Program

Other

Findings:


Item #17 STUDENT RECORDS

There are procedures in place for reporting to the LEA on a quarterly or trimester basis the progress demonstrated by a pupil residing in a licensed children’s institution (LCI) or a foster family home. EC 56157(d)


Procedures for reporting progress to LEAs Other:

Progress reports

Master Contract(s)

IEPs

Other:

Findings:




Item #18 STUDENT RECORDS

There is a current listing of names and positions of employees who have routine access to confidential records.

34 CFR 300.623(d)


List of staff who have access to records School staff

Other Other:

Findings:


Item #19 STUDENT RECORDS Records of access are maintained for individual files, which include name of party, date, and purpose of access. 34 CFR 300.614; EC 49064


Record Access Form in each student file School staff


Other:

Findings:




Item #20 PERSONNEL

Each special education teacher holds an appropriate CTC credential authorizing service for the student population.

34 CFR 300.18; EC 44265.1; EC 56366.1(n)(1); 5 CCR 3064


Credentials School staff

Staff list School principal

CTC Credential Authorization Grid Other:

Other

Findings:


Item #21 PERSONNEL

There are appropriately credentialed/licensed personnel employed to provide related services as specified by the IEP, Master Contract, ISA, and law. EC 56366.1(n)(1); 5 CCR 3065


Staff list School staff

Credentials / Licenses School principal

IEPs Other:

Other

Findings:




Item #22 PERSONNEL

There are appropriate instructional adult-to-child ratios for preschool children with exceptional needs between the ages of three and five. EC 56441.5



Staff list School principal

Classroom observation Other:

Other

Findings:


Item #23 PERSONNEL

An employer shall not employ a person until the Department of Justice (DOJ) completes its check of state and federal criminal history files as set forth in EC 44237. EC 44237



Criminal background clearance School principal

ATI Number Other:

Other

Findings:




Item #24 PERSONNEL

All personnel have signed a statement acknowledging their understanding of the reporting requirements in cases of observed or suspected child abuse. Penal Code 11165.7; 11166; 11166.5


Signed assurance statement School staff

Staff handbook School principal

Personnel records Other:

Other

Findings:


Item #25 PERSONNEL

There is documentation that the NPS has notified the Superintendent (CDE) and contracting LEAs in writing within 45 days of any credentials/licensed personnel changes. 5 CCR 3062(h)



Email or letter to CDE and LEAs School principal

Other: Other:

Findings:




Item #26 PERSONNEL The NPS has qualified and trained staff to administer statewide testing under the STAR program, which will measure academic performance. EC 56366(a)(8)(B); EC 60640


List of trained and qualified staff School staff

Documentation of training School principal

Other: Other:

Findings:


Item #27 RIGHTS AND PROTECTIONS Parents are apprised in writing of pupil progress, as specified in the IEP, Master Contract, and ISA. 34 CFR 300.320(a)(3); EC 56345(a)(3)


IEPS School staff


ISAs Other:

Progress reports / Report cards

Other:

Procedures

Findings:




Item #28 RIGHTS AND PROTECTIONS

The NPS implements its policies and procedures for Positive Behavioral Intervention, including prohibitions and emergency interventions. EC 56520; EC 56523; 5 CCR 3052


IEPS School staff

Behavioral Intervention Plan (BIP) School principal

Behavioral Support Plan (BSP) Other:

Behavioral Emergency Reports

Proof of staff training, as required

Procedures for implementing BIP regs.

Observation

Other:

Findings:


Item #29 RIGHTS AND PROTECTIONS

An NPS shall ensure private and confidential communication between a pupil and any member of the IEP team, at the pupil’s discretion. EC 56366.12


Signed statements School staff


Other:

Findings:




Item #30 SUSPENSION/EXPULSION

The site principal of the NPS is aware of their responsibilities and duties with respect to the suspension of pupils.

EC 48911; EC 48911.5




Other:

Findings:


Item #31 HEALTH AND SAFETY There is documentation that the school has a fire drill:

Not less than once every calendar month at the elementary level.

At least four times every year at the intermediate level.

Not less than twice yearly at the secondary level. EC 32001


Fire drill log or documentation School staff

Monthly: School principal

Quarterly: Other:

Bi-Annually:

Other:

Findings:




Item #32 HEALTH AND SAFETY

First aid kits are available as appropriate. EC 32040; EC 32041


Classrooms School staff

Office School principal

Nurse’s station Other:

Kitchen

Transportation vehicles

Other:

Findings:



If the NPS provides transportation, there is documentation that each student has received instructions in vehicle emergency procedures and passenger safety. EC 39831.3; EC 39831.5


Vehicle emergency / Passenger safety proc. School staff

Signed forms School principal

Other: Other:

Findings: Contracting school districts provide all transportation.





Personnel shall have a current TB clearance every four years in accordance with the California Health and Safety Code. Health and Safety Code 121525–121555



Valid TB Clearance School principal

Other: Other:

Findings:


The following items are the primary responsibility of the contracting local educational agencies (LEA). Per federal and state laws, the LEA and its IEP team are responsible for developing, monitoring, evaluating, and making revisions to services specified by each child’s IEP. These items will be examined to ensure that the

LEA is in compliance with federal and state laws.

Please Note: Noncompliant findings in items 35-53 may be subject to additional corrective actions as determined appropriate by the CDE Focused Monitoring and Technical Assistance (FMTA) Units.

Item #35 IEPs / STUDENT FILES

Each student has a current IEP. EC 56001(e); EC 56345; EC 56346


IEPs School staff


Other: Other:

Findings:





Each individual is reassessed at least every three years to determine eligibility, or more frequently when requested by the parent or teacher. 34 CFR 300.303(b)(2); EC 56320; EC 56320.1; EC 56381(a); EC 56381(b)(2)(A)


Student records School staff

Triennial psycho-educational assessment School principal

Other: Other:

Findings:



Assessments are conducted by persons knowledgeable in the area of suspected disability. 34 CFR 300.304(c)(iv); EC 56320; EC 56320(g)



Job title of the assessor School principal

Other: Other:

IEPs

Findings:





The assessment process ensures that no single procedure is the sole criterion for determining the appropriate educational program. 34 CFR 300.304(b)(2); EC 56320(e)



Psychoeducational assessments in various areas School principal

Other: Other:

Findings:



All students being assessed for initial and three-year review for special education services have a vision and hearing screening unless parental permission was denied. 34 CFR 300.304(c)(4); 5 CCR 3027



IEPs School principal

Assessment Report (psycho-educational) Other:

Parent correspondence

Medical records

Other:

Findings: At the time of the review, evidence was not available that Carlos I., Santa Rosa City HSD and Giobanni P-N, Cotati-Rohnert Park USD had completed a vision and hearing screening. However, this evidence was provided prior to this report being issued.





The completed IEP shows a direct relationship between the present levels of performance, the goals, including academic and functional goals, and the specific educational services to be provided. 34 CFR 300.320(a)(1); EC 56345(a)(1–2); 5 CCR 3040(c)


IEPs School staff


Other:

Findings:



Parents or guardians shall be notified of the IEP meeting early enough to ensure an opportunity to attend. 34 CFR 300.322; EC 56341.5(b)



Letter or email messages School principal

IEP signature page Other:

Other:

Findings:





A meeting is held at least annually for the purpose of reviewing/revising the IEP, student’s progress, and/or assessment results, if requested by the parents or if the results so indicate. 34 CFR 300.324(b)(1)(i); EC 56343; EC 56381


IEPs School staff


Other:

Findings:


The IEP contains the following required components:

Item #43a IEPs / STUDENT FILES

The present levels of the pupil’s educational performance. 34 CFR 300.320(a)(1); EC 56345(a)(1)


IEPs School staff


Other:

Findings:




Item #43b IEPs / STUDENT FILES

The annual measurable goals, including academic and functional goals. 34 CFR 300.320(a)(2)(i); EC 56345(a)(2)


IEPs School staff


Other:

Findings:


Item #43c IEPs / STUDENT FILES

A statement of how the pupil’s progress toward the annual goals will be measured. 34 CFR 300.320; EC 56345(a)(4)


IEPs School staff


Other:

Findings:




Item #43d IEPs / STUDENT FILES A statement of the special education and related services and supplementary aids and services, to be provided to the pupil, or on behalf of the pupil, and a statement of the program modifications or supports for school personnel that will be provided to the pupil. 34 CFR 300.320(a)(4); EC 56345(a)(4)


IEPs School staff


Other:

Findings:


Item #43e IEPs / STUDENT FILES

An explanation of the extent, if any, to which the pupil will not participate with non-disabled pupils in regular classes and activities. 34 CFR 300.320(a)(5); EC 56345(a)(5)


IEPs School staff


Other:

Findings:




Item #43f IEPs / STUDENT FILES

The individual accommodations in the administration of statewide assessments of pupil achievement in order for the pupil to participate in the assessment. 34 CFR 300.320(a)(6); EC 60640; EC 56345(a)(6)


IEPs School staff


Other:

Findings:


Item #43g IEPs / STUDENT FILES

The projected date for the beginning, anticipated frequency, location, and duration of the services and modifications included in the individualized education program. 34 CFR 300.320(a)(7); EC 56001(e); EC 56345(a)(7)


IEPs School staff


Other:

Findings:




Item #43h IEPs / STUDENT FILES

A statement of how the pupil’s parents or guardians will be regularly informed of their pupil’s progress (at least as often as the parents or guardians of non-disabled pupils). 34 CFR 300.320(a)(3); EC 56345(a)(3)


IEPs School staff


Other:

Findings:


If appropriate, the IEP shall also include, but is not limited to, all of the following:

Item #44a IEPs / STUDENT FILES

For pupils in grades 7 to 12, inclusive, any alternative means and modes necessary for the pupil to complete the district’s prescribed course of study and to meet or exceed proficiency standards for graduation. 34 CFR 300.320(a)(6)(ii); EC 56345(b)(1)


IEPs School staff

Student records School principal

Other: Other:

Findings:




Item #44b IEPs / STUDENT FILES

For individuals whose primary language is other than English, linguistically appropriate goals, objectives, programs and services. 34 CFR 300.304(c)(ii); EC 56345(b)(2)


IEPs School staff


Other: Other:

Findings:


Item #44c IEPs / STUDENT FILES

Provision for the transition into the regular classroom program in a public school in any part of the school day. 34 CFR 300.320(a)(4)(iii); EC 56345(b)(4)(B); EC 56366(a)(2)(B)(ii)


IEPs School staff


Other: Other:

Findings:




Item #44d IEPs / STUDENT FILES

For pupils with low incidence disabilities, specialized services, materials and equipment, consistent with guidelines established pursuant to EC 56136. EC 56026.5; EC 56345(b)(5)


IEPs School staff

Low incidence materials & equipment materials (as required)

School principal

Other: Other:

Findings:


Item #45 IEPs / TRANSITION

Students transitioning from preschool to kindergarten or to first grade are reassessed. EC 56445


IEPs School staff


Other: Other:

Findings:




Beginning not later than the first IEP to be in effect when the pupil is 16 years of age, and updated annually thereafter, the following shall be included

Item #46a IEPs / TRANSITION

Appropriate measurable postsecondary goals based upon age-appropriate transition assessments related to training, education, employment, and where appropriate independent living skills. 34 CFR 300.320(b)(1); EC 56345(a)(8)(A)


IEPs School staff


Other:

Findings:


Item #46b IEPs / TRANSITION

The transition services, as defined in Section 56345.1, including courses of study, needed to assist the pupil in reaching those goals. 34 CFR 300.320(b)(2); EC 56345(a)(8)(B); EC 56345.1


IEPs School staff


Other:

Findings:




Item #47 IEPs / PARENTAL RIGHTS & SAFEGUARDS

There is documentation that parents are given a copy of their rights and procedural safeguards consistent with provisions of the Individuals with Disabilities Education Act (IDEA) and California Education Code. 34 CFR 300.504; EC 56041.5; EC 56301(d)(2)


IEPs School staff


Other: Other:

Findings:



Beginning at least one year before the pupil reaches the age of 18, a statement that the pupil has been informed of his or her rights under IDEA. 34 CFR 300.320(c); 34 CFR 300.520; EC 56345(g)


IEPs School staff


Other: Other:

Findings:





A surrogate parent has been appointed in accordance with federal and state law. 34 CFR 300.519; GC 7579.5; EC 56050


IEPs School staff


Other: Other:

Findings:


Item #50 IEPs / STUDENTS IN LCIs

The LEA considered services in programs operated by public education agencies for individuals with exceptional needs residing in LCIs or foster family homes prior to placement in a NPS. EC 56157(a)


IEPs School staff

Assessment Reports/materials related to placement

School principal

Other: Other:

Findings:




Item #51 IEPs / STUDENTS IN LCIs

If an individual with exceptional needs residing in an LCI or foster family home is placed in an NPS, the LEA that made the placement shall conduct an annual evaluation, in accordance with federal law, as part of the IEP process, of whether the placement is the LRE that is appropriate to meet the pupil’s needs. EC 56157(c)


IEPs School staff

Assessment Reports/materials related to placement

School principal

Other: Other:

Findings:




Out of State Nonpublic Schools

Item #52 OUT OF STATE

Before contracting with an NPS or a nonpublic agency (NPA) outside of the state, the LEA shall document its efforts to utilize public schools or to locate an appropriate NPS or NPA or both, within the state. EC 56365(e)


IEPs School staff


Other:

Findings:


Item #53 OUT OF STATE

If an LEA decides to place a pupil with an NPS or NPA outside of the state, that LEA shall indicate the anticipated date for the return of the pupil to an NPS or NPA placement, or a combination thereof, located in the state, and shall document efforts during the previous placement year to return the student. EC 56365(g)


IEPs School staff


Other:

Findings:


new california department of education, special education division · 2013. 7. 11. · nonpublic...

Documents