ndm - co.ross.oh.us

JANUARY 22, 2019 - REGULAR MEETING - #3

VOLUME 22

MEETING

The Ross County Board of Commissioners met on this day, January 22, 2019, in regular session.

Mr. R. Douglas Corcoran, President, called the meeting to order at 9: 05 a.m., with Commissioners Stephen A. Neal and Dwight A.

Garrett also in attendance.

MINUTES APPROVED

Mr. Garrett moved, Mr. Neal seconded, that the minutes of the previous meeting of the Ross County Board of Commissioners, ofJanuary 14, 2019, be approved as submitted.

On call of the roll, the vote was: Mr. Garrett, yes; Mr. Neal, yes; Mr. Corcoran, yes. Motion carried.

BILLS APPROVED FOR PAYMENT

Mr. Neal moved, Mr. Garrett seconded, that the following bills of the county be approved for payment:

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On call of the roll, the vote was: Mr. Neal, yes; Mr. Garrett, yes; Mr. Corcoran, yes. Motion carried.

THEN & NOW CERTIFICATES APPROVED

Mr. Neal moved, Mr. Garrett seconded, that the Ross County Board of Commissioners approve " Then & Now" Certificates, dated

January 14, 2019 through January 18, 2019, in the amount of$ 130, 312.57 prepared by the Office of the Ross County Auditor and certifiedby the auditor as to the appropriation of funds for the purpose of encumbering the sum of the contract( s) or order( s) outlined therein, orthe imminent collection of funds for credit to the appropriated fund( s) of the county, and as to the availability of funds for transfer withinthe appropriate department( s).


APPROPRIATION OF FUNDS - VARIOUS

Mr. Neal moved, Mr. Garrett seconded, that $80, 000. 00 be appropriated in the Law Enforcement Complex, to account code# 557- 01- 00-

7551, Housing Relocation Costs, according to a request of January 15, 2019 from the commissioners.


Mr. Garrett moved, Mr. Neal seconded, that $ 2,760.00 be appropriated in the Computer Research Fund, to account code $ 228- 11- 00-

7239, Legal Research General Division, according to a request of January 15, 2019 from common pleas court 42.


Mr. Neal moved, Mr. Garrett seconded, that $ 10,401. 24 be appropriated in the General Fund, from account codes listed below, accordingto a request of January 16, 2019 from court administrator:

AMOUNT TO

6, 193. 40 100- 11- 54- 7001, Salaries

1, 675. 74 100- 11- 54- 7012, PERS

2,532. 10 100- 11- 54- 7014, Insurance

10, 401. 24 TOTAL


TRANSFER OF FUNDS - COMMISSIONERS & SHERIFF

Mr. Garrett moved, Mr. Neal seconded, that $ 2,000. 00 be transferred within the General Fund, from account code 4100- 00- 00- 7105,

Official Bonds, to 4100- 01- 00- 7550, Other Expense, according to a request of this January 15, 2019, from the commissioners.


Mr. Neal moved, Mr. Garrett seconded, that $2,000. 00 be transferred within the OCJS Drug Law Enforcement Fund, from account code4410- 29- 02- 7550, Other Expense, to 4410- 29- 02-7200, Equipment, according to a request of January 10, 2019, from the sheriff


APPROPRIATION APPLICTIONS APPROVED FOR MEETING ATTENDANCE -

VETERANS COMMISSION & COMMISSIONER

Mr. Garrett moved, Mr. Neal seconded, that the Ross County Board of Commissioners approve an application for an appropriation of500.00 ( approx.), submitted by Richard Shanks, Stacey Boroff, Nicholette Bolte, for their attendance upon the OSACVSO Quarterly

meeting, to be held on March 8, 2019, at Columbus, Ohio.


Mr. Neal moved, Mr. Garrett seconded, that the Ross County Board of Commissioners approve applications ( 2) for appropriations asindicated, submitted by Commissioners R. Douglas Corcoran, for meeting attendance listed:

R. Douglas Corcoran CEBCO Board meeting, January 25, 2019, at Columbus, OH 0. 00 ( approx.)

OVRDC, January 24, 2019, at Piketon, OH 0. 00 ( approx.)


ASSET DISPOSAL FORMS APPROVED - VARIOUS

Mr. Garrett moved, Mr. Neal seconded that the Ross County Board of Commissioners approve an Asset Disposal form submitted by theRoss County Board of Elections, for disposal of the following surplus personal property of the county as indicated:

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Mr. Garrett moved, Mr. Neal seconded that the Ross County Board of Commissioners approve an Asset Disposal form submitted by the

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Ross County Auditor, for disposal of the following surplus personal property of the county as indicated:

QUANTITY DESCRIPTION METHOD OF DISPOSAL

One ( 1) Dell monitor, Tag 416913 Transfer to Surplus Property


Mr. Neal moved, Mr. Garrett seconded, that the Ross County Board of Commissioners approve an Asset Disposal form submitted by theRoss County Magistrate office, for disposal of the following surplus personal property of the county as indicated:


One ( 1) Dell Computer courtroom, Serial 4130315- 11, Tag 4002905 Transfer to Surplus Property


Mr. Garrett moved, Mr. Neal seconded that the Ross County Board of Commissioners approve an Asset Disposal form submitted by theRoss County Prosecutor, for disposal of the following surplus personal property of the county as indicated:


Two (2) Bulletin boards, Tag 407444 Left on wall at 72 N. Paint Street

One ( 1) Metal desk w/typing return, Rag 403058 Discard as Valueless, per ORC 307. 12 ( C)

Two (2) 3- Com Superstock H Hubs, Tag 405080, 05081One ( 1) HP printer 5si laser jet, Tag 4000417

Ic Ic Ic Ic Ic

One ( 1) Conference table, Tag403102Ic Ic Ic Ic Ic

Two (2) Dell desktop computer, Tag 4002382Ic Ic Ic Ic Ic

Forty-six ( 46) 4- drawer legal filing cabinets, Tag 403063, 03065, 03066,03067, 03068, 03070, 03071, 03072, 03074, 03075, 03076

03077, 03078, 03079, 03080, 03081, 03082, 03083, 03084,

03085, 03086, 03088, 03090, 03091, 03092, 03093, 03094,

03095, 03096, 04375, 04376, 04901, 04902, 04903, 04904,

05137, 05182, 05187, 05188, 05189, 05410, 05411, 06015,

06016 Transfer to Surplus Property


Mr. Neal moved, Mr. Garrett seconded, that the Ross County Board of Commissioners approve an Asset Disposal form submitted by theRoss County Sheriff, for disposal of the following surplus personal property of the county as indicated:


One ( 1) White metal computer stand Discard as Valueless, per OPRC 307. 12 ( C)

One ( 1) 2- drawer file cabinet

One ( 1) small wood standIc Ic Ic Ic Ic

One ( 1) Computer stand, Tag 401217Ic Ic Ic Ic Ic

One ( 1) Stool used in bookingIc Ic Ic Ic Ic


RECEIPT NOTED OF LETTER OF DESIGNATION FOR REPRESENTATION ON POLICY

COMMITTEE OF JOINT SOLID WASTE MANAGEMENT DISTRICT

The commissioners acknowledged receipt of a copy of a letter of designation of this date from Commissioner R. Douglas Corcoran,naming Commissioners Stephen A. Neal as his designee to represent the general interests of the citizens on the Policy Committee of theRoss, Pickaway, Highland, Fayette Joint Solid Waste Management District for the year 2019.

NO HEARING REQUESTED ON APPLICATION FOR STOCK LIQUOR PERMIT FOR

CHILLICTHE BUCKEYE LOUNGE

Mr. Garrett moved, Mr. Neal seconded, that the Ross County Board of Commissioners, by its clerk, Gail L. Stout, indicate to the OhioDivision of Liquor Control that no hearing is requested by the said Board of Commissioners on the application of Chillicothe BuckeyeLounge LLC, 865 Eastern Avenue, Chillicothe OH 45601, reference number B STCK 1432909, for stock of the D5 liquor permit issued

to Troy Laney, president, Chillicothe Buckeye Lounge LLC.


AUDITOR AUTHORIZED TO RELEASE OPERATING GRANT FUNDS

Mr. Neal moved, Mr. Garrett seconded, that the Ross County Auditor be authorized to release Operating Grant Funds from the GeneralFund, to the Ross County Soil& Water Conservation Fund, in the amount of$250, 000.00, according to a request from the county auditorof this date.


MAINTENANCE CONTRACT APPROVED - AUTOMATED WEATHER OBSERVATION

SYSTEM (AWOS)

Mr. Neal moved, Mr. Garrett seconded, that the Ross County Board of Commissioners, approve a Maintenance Contract, by and betweenHarris & Leach, Inc. for maintenance of the Automated Weather Observation System ( AWOS), at the Ross County-Shoemaker Airport,at a cost of$ 1, 900.00 for a period from February 15, 2019 through February 14, 2019.


SOFTWARE ORDER FORM/AGREEMENT APPROVED — LogMeIn

Mr. Garrett moved, Mr. Neal seconded, that the Ross County Board of Commissioners, by its President, R. Douglas Corcoran, approvean Order Form/Agreement entered into by and between LogMeIn, for remote control software used by the IT Coordinator, from$ 6, 000. 00to $7, 500.00 annual cost, for 250 users, to be paid from Data Processing Fund, account code 4100- 08- 00- 7103, Contract Services.


INVESTMENT ADVISORY COMMITTEE ESTABLISHED A CHAIRMAN

Mr. Garrett moved, Mr. Corcoran seconded, that Stephen A. Neal Jr., Ross County Treasurer, be elected as chairman of the Ross CountyInvestment Advisory Committee, effective January 22, 2019.

On call of the roll, the vote was: Mr. Garrett, yes; Mr. Corcoran, yes. Motion carried. Commissioner Neal abstained.

PURCHASE AUTHORIZED — (4) VEHICLES FOR THE ROSS COUNTY SHERIFF

Mr. Neal moved, Mr. Garrett seconded, that the Ross County Board of Commissioners authorize the purchase of four ( 4) 2019 FordExplorer Police Interceptor, from Lebanon Ford, 770 Columbus Avenue, Lebanon, Ohio 45636, for the Ross County Sheriff, under Stateof Ohio Cooperative Purchasing Bid Contract No. RS 903907, at a total cost of$ 125, 975. 20, to be paid from the Sheriff' s Equipmentfund.


FAA FEDERAL FINANCIAL FINAL ANNUAL REPORT APPROVED — ROSS COUNTY

SHOEMAKER AIRPORT 2017 PROJECT

Mr. Neal moved, Mr. Garrett seconded, that the Ross County Board of Commissioners, by its President, R. Douglas Corcoran, approveand execute a FAA Federal Financial Final Annual Report, for submission to the FAA Detroit ADO, for the period from October 1, 2017

to September 30, 2018, for the Ross County Airport Project, Grant Number: AIP 3- 39- 0017- 017-2017.


BUSINESS SYSTEMS/ SERVICE AGREEMENT ENTERED INTO — CHILLICOTHE

TELEPHONE COMPANY (HORIZON)

Mr. Garrett moved, Mr. Neal seconded, that the Ross County Board of Commissioners, by its President, R. Douglas Corcoran, enter intoa Business Systems/ Service Agreement, by and between The Chillicothe Telephone Company ( Horizon), to be installed for the Ross

County Judicial Services, 15 N. Paint Street, Suite 1, Chillicothe, Ohio, at $ 159. 80 per month for thirty-six ( 36) months.


DEADLINE EXTENDED FOR PURCHASING 2018 DOG REGISTRATIONS

Mr. Neal moved, Mr. Garrett seconded, that the deadline for purchasing 2018 dog registrations in the county be extended from January31, 2019, through February 15, 2019, according to the provisions of Section 955. 01 of the Ohio Revised Code.


RESOLUTION ADOPTED — BRICKER & ECJKER, LLP

Mr. Neal moved the adoption of the following resolution:

RESOLUTION NO. 19- 105

WHEREAS, the Ross County Board of Commissioners has previously resolved to enter in contracts with Palmetto ConstructionServices, aka Palmetto Construction Services, LLC, and DLZ Architecture, Inc., to design and/or perform renovation and construction

services in and around the Ross County Jail in order to improve the quality of the facility and the care provided to inmates and staff ofthe same facility.

WHEREAS, Palmetto Construction Services, aka Palmetto Construction Services, LLC, and DLZ Architecture, Inc., their related

entities, subsidiaries, successors, and assigns, as well as any and all entities and/ or persons, including but not limited to independentcontractors, subcontractors, and/or officers, directors, and/or members of Palmetto Construction Services, aka Palmetto Construction

Services, LLC, and DLZ Architecture, Inc., has begun said design and/ or performance of said renovation and construction services with

an anticipated completion date of October, 2018.

WHEREAS, the Ross County Board of Commissioners has noticed substantial delays in the design and/or performance of saidrenovations and construction services for the project at the Ross County Jail that appear to be the fault of both Palmetto ConstructionServices, aka Palmetto Construction Services, LLC, and DLZ Architecture, Inc., their related entities, subsidiaries, successors, and

assigns, as well as any and all entities and/ or persons, including but not limited to independent contractors, subcontractors, and/ or officers,directors, and/or members of the same.

WHEREAS, the Ross County Board of Commissioners has been informed in writing by Palmetto Construction Services, aka PalmettoConstruction Services, LLC, that their portion of the renovation and constructions services being provided under contract will be eithersubstantial suspended, or wholly suspended during the upcoming winter months, and will resume in the Spring of 2019.

WHEREAS, the Ross County Board of Commissioners has been informed in writing by Palmetto Construction Services, aka PalmettoConstruction Services, LLC, that the completion of the renovation and construction services being provided under contract will not becompleted until November, 2019, and will cost substantially more than the previously contracted amount.

WHEREAS, the Ross County Board of Commissioners now finds it necessary to employ the assistance of outside private legal counselto assist it in the pursuit of all civil remedies which may be afforded under law as against Palmetto Construction Services, aka PalmettoConstruction Services, LLC, its related entities, subsidiaries, successors, and assigns, DLZ Architecture, Inc., its related entities,

subsidiaries, successors, and assigns, as well as any and all entities and/or persons, including but not limited to independent contractors,subcontractors, and/or officers, directors, and/or members of the entities; now therefore he it:

RESOLVED, that the Ross County Board of Commissioners hereby retain the services of the law firm of Bricker & Eckler, LLP, 201

East Fifth Street, Suite 1110, Cincinnati, Ohio, 45202, as legal counsel to assist the Board of Commissioners in the pursuit of all civil

remedies which may be afforded under law as against Palmetto Construction Services, aka Palmetto Construction Services, LLC, itsrelated entities, subsidiaries, successors, and assigns, DLZ Architecture, Inc., its related entities, subsidiaries, successors, and assigns, as

well as any and all entities and/ or persons, including but not limited to independent contractors, subcontractors, and/ or officers, directors,and/ or members of the entities against which remedies may be afforded, as a result of the performance, or lack of performance, relatingto contracts and agreements entered into by Board of Commissioners ofRoss County, Ohio, Palmetto Construction Services aka PalmettoConstruction Services, LLC, its related entities, subsidiaries, successors, and assigns, DLZ Architecture, Inc., its related entities,

subsidiaries, successors, and assigns, as well as any and all entities and/or persons, including but not limited to independent contractors,subcontractors, and/ or officers, directors, and/ or members of the aforementioned entities regarding design and/or performance ofrenovation and construction services for the Ross County Jail project.

Mr. Garrett seconded the motion and the result of the roll call vote was: Mr. Neal, yes; Mr. Garrett, yes; Mr. Corcoran, yes. Motion

carried.

Adopted this 22nd day of January, 2019.

Board of Commissioners of Ross County, Ohio

R. Douglas Corcoran, President

Stephen A. Neal, Vice President

Dwight A. Garrett

END*****

TIME SHEETS APPROVED - COUNTY ADMINISTRATOR & CLERK

Mr. Garrett moved, Mr. Neal seconded, that the Ross County Board of Commissioners approve time sheets submitted by Bradford M.Cosenza, county administrator and Gail L. Stout, clerk to the Board, for the pay period ending January 19, 2019.


ADVERTISING AUTHORIZED - REQUEST FOR QUALIFICATIONS STATEMENT ROSS

COUNTY - SHOEMAKER AIRPORT CONSULTANT

Mr. Neal moved, Mr. Garrett seconded, that advertising be authorized of a Notice to Professional Consultants, for the purpose ofStatement of Qualifications and other supporting information from qualified professional consulting firms, teams, or individuals, forimprovements to the Ross County-Shoemaker Airport during the next five years.


PRE-AWARD CONDITION FORMS APPROVED - U.S. 23 MAJOR CRIMES TASK FORCE

Mr. Garrett moved, Mr. Neal seconded, that the Ross County Board of Commissioners, by its President, R. Douglas Corcoran, approvePre-Award Condition Forms; Certificate of Confidential Funds, and, declaration claiming exemption from the Equal EmploymentOpportunity Plan ( EEOP) for the U.S. 23 Major Crimes Task Force, for the 2018- JG- A01- 6494 grant, submission requirement andcertifying that an EEOP is on file for review in the commissioner' s office.


SUBJECTS BROUGHT BEFORE THE BOARD

Mike Throne, President/CEO Chillicothe Ross Chamber of Commerce, met with the commissioners to introduce himself in his new

position.

Mr. Throne said that he was reaching out to the villages and communities concentrating on the workforce development side by workingwith the vocational school and Jack Everson for those getting out of recovery and back into the work world. We need to work with

businesses to hire and understand that " yes" it is a risk, but . . . We do have lots of work to do as far as the world heritage that is comingsoon. And then there is a move on the downtown plan. Things are going to be very busy here in the near future.

OTHER BUSINESS

The commissioners noted receipt of the 2018 Annual Report from the Ross County Coroner.

ADJOURNMENT

Mr. R. Douglas Corcoran, President, adjourned the regular meeting of, January 22, 2019, at 3: 30 p.m.

Board of Commissioners of Ross County, Ohio

R. Douglas Corcoran, President

Stephen A. Neal, Vice President

Dwight A. Garrett

Clerk

ndm - co.ross.oh.us

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