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NAVIS (SPARCS N4) a SIMPLIFIED USER GUIDE

Version 2.4

2011

Ockert Pelzer Transnet

18 January 2011

E-Business NAVIS (SPARCS N4) User Guide 2.4

2011 Page 2

TABLE OF CONTENT:

Section | Heading

1. | NAVIS (SPARCS N4) Introduction

2. | TPT-Navis (SPARCS N4) Overview

3. | TPT Operations Past & Present

4. | Navis (SPARCS N4) Process Flow

5. | Navis (SPARCS N4) Exports

6. | Navis (SPARCS N4) Imports

7. | Navis (SPARCS N4) Transshipments

8. | Navis (SPARCS N4) EDI Messaging

9. | Navis (SPARCS N4) EDI Frequent Questions

10. | Support Matrix in TPT for Navis (SPARCS N4)

Abbreviations:

TPT = Transnet Port Terminals

TFR = Transnet Freight Rail

EDI = Electronic Data Interchange

N4 = NAVIS (SPARCS N4)

UNIT = Container

SPARCS = Synchronous Planning and Real-time Control System

E-Business NAVIS (SPARCS N4) User Guide 2.4

2011 Page 3

NAVIS (SPARCS N4) AT TRANSNET PORT TERMINALS

1. NAVIS (SPARCS N4) - Introduction:

SPARCS N4, developed by NAVIS (SPARCS N4), part of Zebra Enterprise Solutions, is the industry's most

scalable, open, deployable, adaptable and maintainable terminal operating system (TOS) available

today. SPARCS N4 TOS is a fully integrated solution from gate to yard to vessel and vice versa, thereby

eliminating the manual processes and costly errors required to keep disjointed systems in sync.

Employing a Java "Rich-Thin Internet Client" technology, SPARCS N4 makes it easy to standardize into a

single, homogeneous system, managing business processes across multiple operations. This Java-based

solution provides inherent cross-platform portability, alleviating the impact of a heterogeneous

hardware infrastructure that may arise through natural technology evolution and upgrades.

2. TPT - NAVIS (SPARCS N4) Overview:

NAVIS (SPARCS N4) is currently fully operational at ALL the TPT container terminals except for DCT,

which is expected to Go-live early in 2011. TPT is also the pioneer for NAVIS (SPARCS N4) currently, in

that it is the first site, worldwide, to employ the MULTI TERMINAL/FACILITY component of NAVIS

(SPARCS N4). TPT has also developed a Customer Access Portal from which our clients can interact

with the NAVIS (SPARCS N4) system remotely via WEB connection. This initiative should be available to

our clients shortly and a CAP user guide is available upon request.

3. TPT Operations Past to Present:

Transnet Port Terminals originally started out as SAR+H (South African Railways and Harbours),

utilizing a paper based process of conducting day to day business. As the age of computers dawned, a

green screen system, called COSMOS was implemented. The recent shift to the more modern Graphical

User Interface terminal management system of NAVIS (SPARCS N4) has given TPT the opportunity to

streamline and enhance their port operations and facilities optimally.

E-Business NAVIS (SPARCS N4) User Guide 2.4

2011 Page 4

4. Process Flow Business Process and N4 in the TPT Terminals:

E-Business NAVIS (SPARCS N4) User Guide 2.4

2011 Page 5

5. EXPORT

5.1 Shipping Line submits vessel nomination / vessel visit created

The first action for EXPORT containers in order for TPT to facilitate a shipping lines vessel, is the

submission of the vessel nomination document. This document must be submitted at least 14 days

before vessel arrival but can be submitted even 2-3 months before vessel arrives. No export bookings

can be made via the web or EDI unless the vessel has been nominated. It is therefore imperative that

the shipping line ensures that nominations are sent to TPT before they start processing bookings for a

vessel/voyage. On TPTs N4 system, a vessel visit is created. It is important for the shipping line to

note, that TPT must have the FULL port rotation for the nominated vessel. This should also be present in

the BAPLIE_IN (bay-plan) EDI file received from the shipping line for a nominated vessel.

Shipping Line must ensure

to submit FULL port

rotation to TPT.

E-Business NAVIS (SPARCS N4) User Guide 2.4

2011 Page 6

5.2 Shipping Line create Export Bookings

In order for TPT to be aware of the volume of containers and then planning and execution of facilitating

physical units, the shipping line has to create Export Bookings via their WEB access on the N4 system or

via the COPARN EDI message. This booking typically indicates the freight kind, quantity, ISO code, POD

and vessel detail. Screen below shows illustrative view of a manual booking creation and pre-advise.

5.2.1 On N4: Create Export bookings

Export bookings on N4 must be created before units can be pre-advised. Importantly quantity and ISO code must be correct. The creation of a booking can also be done via EDI.

E-Business NAVIS (SPARCS N4) User Guide 2.4

2011 Page 7

5.2.1 On N4: Create Export bookings (cont)

An Application

Form like this one,

has to be submitted

to the terminal,

requesting

AMENDMENT of

BOOKING details

for EXPORT or

TRANSSHIPMENT

containers, that is

already in the YARD,

in stack at the

terminal. The

terminal has to

authorize this

amendment, by

approving this

completed

document.

E-Business NAVIS (SPARCS N4) User Guide 2.4

2011 Page 8

5.3 Shipping Line Pre-advises units

The Pre-advising for RAIL units is currently an automated process within TPT, with electronic files

received from TPTs sister company, TFR. Pre-advising ROAD units currently takes place at GATE_IN

(entry) but will be required to be submitted prior to the truck arriving at the Terminal in the near

future.The Pre-advice can be done via the Web or via a COPARN EDI message.

5.3.1 On N4: Manually pre-advise units - selection

Step 5.3.3 on N4: Manually pre-advise units pre-advise screen

N4

In the

operations

tab, select

GATE

then Pre-

advise

Export. Fields are populated as per screenshot Step 5.3.3

E-Business NAVIS (SPARCS N4) User Guide 2.4

2011 Page 9

5.3.2 On N4: Manually pre-advise units view Units pre-advised.

5.4 Truck / Train arrives at terminal

When the container physically arrives at the terminal either on a TRUCK or a TRAIN wagon, it is off-

loaded and placed in the terminal YARD. The planning for the vessel is completed after receiving and

loading the BAPLIE_IN (bay-plan) file from the shipping line. The vessel is now worked according to the

plan, in other words loaded and/or discharged. Once the terminal has completed working the

vessel, an Outbound EDI or BAPLIE_OUT file is generated and E-Mailed to the shipping line. The vessel

then Departs the terminal.

6. IMPORTS

6.1 Shipping Line submits vessel nomination / vessel visit created

The same scenario follows as with the EXPORT flow in the terminal, a vessel nomination document is

received from the shipping line, and then a vessel visit is created.

6.2 Shipping line submits IN_BOUND BAPLIE

Once the terminal receives the INBOUND BAPLIE file from the shipping line, it is uploaded into the N4

system.

6.3 Shipping line submits COPRAR file or Rail/Transshipment lists

The COPRAR EDI file is received after the IN_BOUND BAPLIE file, and is loaded into N4, after the BAPLIE

file. The COPRAR EDI file performs the same function as the manual RAIL lists and Transshipment

lists supplied to the terminal. These lists are the instruction from the shipping line, as to which

containers will leave the terminal via RAIL and which containers are Transshipment containers and

leave the terminal on an on carrier vessel.

In the

BOOKING

screen,

select

booking

number, and

drop down

to select

Units

E-Business NAVIS (SPARCS N4) User Guide 2.4

2011 Page 10

6.4 TPT Plans Discharge sequence

Once the BAPLIE and COPRAR files are loaded, and the Rail and Transshipment lists processed, the

terminal now plans the working of the vessel, hence the Discharge sequence. The containers that

must be Discharged from the vessel are taken off and placed in the terminal YARD. This is also referred

to as stacking.

6.5 Shipping line releases unit(s) and assigns Trucking company

There are various types of holds that can be placed on containers by a number of parties. Holds can be placed by SARS (Customs stops) and these can be lifted by the Shipping Line. It is extremely important that the Shipping Line has obtained a release from SARS before uplifting a hold on a container. If a Customs stop has been placed on a container which has been routed by rail to an inland destination and SARS instruct that the container can be released for an inspection at a local facility, it is