narrative info for web

How to report your narrative information

A project of the Center for Victims of Torture

Online Training Session Two 2


Each Narrative Report will be divided into 4 sections:

1. Project Summary2. Activities3. Quarterly Evaluation4. Attachments

Now I will explain each section.


Project Summary


1. Project Summary

Explain in your own words in 1-2 paragraphs:

1. What the problem that you propose to solve is; and

2. How your organization plans to contribute to the solution

This information is found in your grant agreement on Attachment A, under ‘Project Objectives.’

This summary should not change between quarters unless the organization requests and New Tactics approves a change in activities.


Activities


2. Activities

Provide an update on the progress for each of the activities proposed in the grant agreement between your organization and the New Tactics project.

These activities can be found in the grant agreement under Attachment A – Program Description.


2. Activities

For each activity of your project, respond in narrative form to the following questions:

• Describe the activity

– What happened?– Why?– How?– When and where?– Who participated? – If there was no action on an activity, provide information

on why, and when action will begin.

…Continued…


2. Activities

…Continued…

• What was the immediate result of the activity?

– What kind of feedback did the participants give?

– What did participants take away from this activity?

– Were there any new agreements or collaborations formed?


2. ActivitiesFor example,

Activity 1: Selection of participantsDuring this quarter, NGO XYZ selected 100 participants to…The participants were…The agenda included…(see Attachment A, Event Agenda).

Activity 2: Training of local leadersTo train the leaders a guide was prepared (see Attachment B, Training Guide).

Activity 3: TranslationDuring this quarter, translator Jane Doe translated 25 pages of the Tactical Notebook titled ‘Engaging the Media’ (see Attachment C, Tactical Notebook). The translation was disseminated to 8 NGOs and 55 practitioners, and the feedback we received was…


2. Activities

Each quarter, add the new information to this section. Do not erase what was included in the previous quarter.

Throughout the 8 months, the narrative report is constantly developing and at the end of the project will contain the entire history of the project.


Quarterly Evaluation


3. Quarterly Evaluation

In this section, it is important to objectively evaluate the events that took place during the quarter.

Challenges will arise, and it is important to include this in your narrative. These challenges will NOT be held against you; in fact, it will help us all to learn something and look for alternatives to find a solution.



Provide detailed answers to the following questions:

What is the impact?

• What impact has the project had to this point?

• What unforeseen successes have you had upon carrying out the project activities?

Continued…




What were the challenges?

• If there were any challenges, what were they and how were they resolved?

• What would you do the same and/or what would you do differently in the planning and implementation of the project? Why?

…Continued…




Were there unexpected events that impacted your project?

• Was there a change in the country, organization, personnel, or other unexpected event that affected (positively or negatively) the progress of the project?

…Continued…




What are your project priorities for the next quarter?

• Now that you have described what actions have been taken, please tell us your plan for your actions in the next quarter. What will you work on next?

• If there were unexpected changes, will you need to request an amendment to the project during the next quarter? If the response is “yes,” describe the proposed change and the reason for it.


Attachments


4. Attachments

Project Materials

Including materials that have been created for the project (for example, translations, agendas, publications, pamphlets, guides, etc).

We encourage you to include materials that demonstrate the impact that the project has had (for example, testimonies, press articles, photographs, etc).

Suggestion: to save money, you can send any hard copy publications with the final report.


4. Attachments

Additional Documentation

Financial information included with the narrative report:1. Quarterly financial report2. Receipts or vouchers for the items listed in the

financial report (include agreements with translators, interpreters, facilitators, etc)

3. Monthly staff timesheets

For more information about these documents, see the first online training on ‘how to report your financial information.’



Each partner will fill out:• Two (2) Quarterly

Narrative Reports• One (1) Final Narrative

Report.

Included with these reports is your financial information:

• two (2) Quarterly Financial Reports,

• and one (1) Final Financial Report.

Reporting period

Reports due

Dec 1 – Feb 28

March 31

Mar 1 – May 30

June 30

June 1 – July 31

August 31



Q: How do you send the narrative reports to Kristin?

A: We would like you to send your narrative reports along with your financial reports and other documents via email or yousendit.com (a free public storage website). We will talk about this in more detail in the next online training.

narrative info for web

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