myob payglobal employee self- service (ess) release...

MYOB PayGlobal Employee Self-Service (ESS)

Release Notes

Version

V5.1.0.0

Prepared by

MYOB PayGlobal Product Development Team

10 May 2017

1 | MYOB PayGlobal ESS Release Notes - v5.1.0.0 simplify success

Contents

CONTENTS ......................................................................................................................... 0

INTRODUCTION ................................................................................................................. 2

Disclaimer .............................................................................................................................................. 2

ENHANCEMENTS ............................................................................................................... 3

Enhancements - All Countries ................................................................................................................ 3 Branding Improvements .......................................................................................................................... 3 Team Calendar Layout Order ................................................................................................................... 5

ISSUES RESOLVED .............................................................................................................. 6

Issues Resolved - All Countries ............................................................................................................... 6 "Run selected" button not visible for notification flow rules on the Self-Service Administration Site ... 6 Declined partial day leave requests still show after 100 days ................................................................. 6 Documents with an apostrophe couldn’t be viewed/downloaded in ESS............................................... 6 Editing an approved leave request incorrectly audited ........................................................................... 7 Employee Admin roles unable to view requests they initiated ............................................................... 7 Employees paid bi-monthly could not have their leave approved .......................................................... 7 Error when generating Performance Reviews for more than 2000 employees ...................................... 7 Generating a performance review as a PDF is slow ................................................................................. 8 Leading and Trailing Spaces being saved to the database from Self-Service lookup controls ................ 8 Leave Calendar placement reverted ........................................................................................................ 8 Leave Request Search grid department column comes up blank ........................................................... 9 Menu item configured to open a new tab/window does not work ........................................................ 9 Notes for My Allowances not always fully imported ............................................................................... 9 Quick Search lookup only displays 20 records ......................................................................................... 9 Scrolling on a lookup field doesn't work correctly in Internet Explorer ................................................ 10 Unable to view Performance Review as PDF ......................................................................................... 10 User-defined field of data type Integer has limited values in Self-Service ............................................ 10

Issues Resolved – Country Specific ....................................................................................................... 10

ADDITIONAL INFORMATION ............................................................................................ 11

Help URL .............................................................................................................................................. 11


Introduction

These MYOB PayGlobal Employee Self Service (ESS) release notes describe the software enhancements and issues resolved between the current ESS 5.1.0.0 release version and the previous ESS 5.0.0.2 release version. If you are upgrading from an earlier version than ESS 5.0.0.2, then you need to download and read the relevant release notes from the website.

Disclaimer

Information in this document is subject to change without notice and does not represent a

commitment on the part of MYOB NZ Limited and MYOB Australia Pty Ltd. While every effort

has been made to ensure that the information contained within this document and the features

and changes described are accurate, MYOB NZ Limited and MYOB Australia Pty Ltd cannot

accept any type of liability for errors in, or omissions arising from the use of this information.


Enhancements

This chapter describes software enhancements in this release version.

Enhancements - All Countries

This section describes generic software enhancements in this release version. Country-specific

software enhancements are described in separate sections.

Branding Improvements

The Self-Service application has been updated to incorporate the latest MYOB branding.

Image changes

The Branding.css file has been updated to simplify the naming of various images.

Old name New Name Purpose/change

PayGlobal-logo-purple-

white-small.png

Login-page-logo.png

Logo at the top of the

login page.

Branding updated

PayGlobal-logo-purple-

white-w200.png

Page-header-logo.png

Logo in the title bar of

the main site.

Branding updated

pg-login-bg-blur.jpg Login-page-bg.jpg Image used on the login

page.

Filename change only.

Page-footer-logo.png

Logo in the footer of the

main site.

NEW image


Footer logo

The new page footer logo is in the "branding/images" folder and maintained in the Branding.css

This will automatically display on new implementations but for existing implementations it is

recommended that you ensure your:

1. Branding.css contains the following:

2. Branding/images folder contains a file called "Page-Footer-Logo.png".

This release’s Branding/Images folder contains the new default image.

Additional changes

JIRA Reference Number: ESS- 297

The following changes will apply to all implementations

• Favourite Icon is the latest MYOB coloured "M"

Note: You can use your own favicon by replacing the images in the favicon folder and the favicon.ico files. To apply your own custom Favicon, please use an online icon generator such as RealFaviconGenerator – http://realfavicongenerator.net/ and ensure your image has a minimum size of 180 x 180 pixels.

• The “spinner” is now a neutral colour.

• The ability to customise the colours of the Tab pages and the Side menu has also been

reinstated. This is maintained via the Branding.css.

Effect on new implementations:

▪ Login page displays the latest mono "MYOB" logo

▪ Page title/header bar displays the latest full colour "MYOB" logo and a MYOB themed colour

bar at head of page. The coloured bar can be enabled/disabled in the Branding.css

▪ Configurable page footer logo. The new logo displays the product name "MYOB PayGlobal".

in black. You can use your own page footer logo by replacing the image "Page-Footer-

Logo.png" in the branding/images folder.

▪ Default colour for the tab text on hover is MYOB's "Rouge"

▪ Default colour for the selected tab is "Black"

http://realfavicongenerator.net/


Effect on existing implementations

▪ If you have custom images that utilise the old image file names your existing Branding.css

will remain unchanged. It is recommended you add the new Footer logo section.

▪ If you have no custom branding, it is recommended that you copy the entire Branding folder

(i.e. including the images) over top of your existing setup.

Important: The image names contained in the Branding.css MUST match a file in the Branding/Images folder. It is also recommended to retain the aspect ratio to maintain image quality.

Team Calendar Layout Order

In previous versions, the Layout options list from the Manager’s Team Calendar was ordered

specifically on layout name. This meant that the “12 month” calendar was often the first in the

list and this resulted in the loading of the calendar being slow for some managers.

The Layout options list from the Manager’s Team Calendar is now ordered by the number of

months displayed. Therefore, if your lowest number of months was 3 months then this will now

be the first item in the list.

Note: Users with a default layout setup will not see any change.


Issues Resolved

This chapter describes issues resolved in this release version.

Issues Resolved - All Countries

This section describes generic issues resolved in this release version.

"Run selected" button not visible for notification flow rules on the Self-Service Administration Site

Details

The "Run selected" button at the foot of the Workflow > Notification Flow Rules was not visible

in the Self-Service Administration Site.

Resolution:

This button can now be both seen and selected.

JIRA Reference Number: ESS-314

Declined partial day leave requests still show after 100 days

Details

In Manager View, when viewing leave requests for employees and the facility to view declined

leave requests had been turned on for a site, only declined leave requests less than 100 days

old were expected to be seen. However, all partial leave requests, irrespective of age, were

displayed.

Resolution:

Both full day and partial day leave requests less than 100 days old are now displayed.


Documents with an apostrophe couldn’t be viewed/downloaded in ESS

Details

Files uploaded to ESS with an apostrophe in the filename were unable to be viewed or

downloaded. For example, uploading documents to Competency records, Add Hazard and

Enter Incident forms exhibited this problem.

Resolution:

Documents with an apostrophe in the filename can now be viewed and / or downloaded.



Editing an approved leave request incorrectly audited

Details

If an edited leave request was approved, the AuditLog table was updated with extra spurious

entries. This led to increased delays in the response time on approval.

Resolution:

Only changes regarding the edited leave request are recorded in the AuditLog table.


Employee Admin roles unable to view requests they initiated

Details

If an employee query is associated with an admin role and the employee who uses this role is

not included in the employee query, then users of the role were not able to view workflow

requests that they initiated.

Resolution:

An admin role user is now able to view workflow items that they initiated under the above

circumstances.


Employees paid bi-monthly could not have their leave approved

Details

If an employee was on a bi-monthly pay period and submitted a leave request, the employee’s

manager was presented with an error when trying to approve the leave request. This occurred

because until this release ESS had not been designed to handle bi-monthly pay periods.

Resolution:

ESS now allows employees on bi-monthly pay periods to have leave requests approved.


Error when generating Performance Reviews for more than 2000 employees

Details

When searching for more than 2000 employees for whom to generating performance reviews,

the system displayed an error "Error creating datasource:Employees-GridData".

Resolution:

When now carrying out the employee search, the above error no longer occurs.



Generating a performance review as a PDF is slow

Details

When accessing a performance review and then viewing this as a PDF, ESS took a significant

length of time to generate. ESS sometimes also timed out, especially if there were a large

number of performance reviews in the system.

Resolution:

Performance reviews generated as PDFs are now significantly quicker to generate.


Leading and Trailing Spaces being saved to the database from Self-Service lookup controls Details

When selecting an item from a lookup field by typing the value you wanted; you could

subsequently add leading or trailing spaces, which would be saved to the database upon

submit.

For example, changing an employee’s employment status when using the Employee Transfer

module from “Fulltime” to Part-time”. Instead of using the mouse to complete the selection

typing “Part-time” you type “Part-time..”

This space padded value would then affect processes downstream, for example crashing

Process Pay.

Resolution:

Any leading or trailing spaces subsequently added to a lookup control value are now stripped

out when you move away from the look-up field. This ensures that the value saved to the

database will not have these extra spaces.


Leave Calendar placement reverted

Details

Prior to version 5.0.0.0 the leave calendar appeared on the right. In version 5.0.0.0 the leave

calendar appeared on the left. This was done to ensure the calendar displayed at the top of the

form if using a tablet or reducing the window size on a PC monitor. For those who primarily use

a full-size window on PC monitor it made applying for leave less intuitive.

Resolution:

Responding to feedback, the leave calendar now appears on the right of a full-sized window of

a PC monitor or at the bottom of the form if viewing on a tablet or reducing window of a PC

monitor.



Leave Request Search grid department column comes up blank Details

When acting as an Admin role and carrying out a leave request search, the department

description of the employee's work area was not displayed in the search results.

Resolution:

The department description is now displayed, enabling the user to view the department and sort

the results by this field.


Menu item configured to open a new tab/window does not work

Details

When the administrator configured a menu item to open in a new tab/window it did not in fact do

so.

Resolution:

Any menu item that has been configured to open in a new tab/window now opens in a new

tab/window.


Notes for My Allowances not always fully imported

Details

In the Notes field of My Allowances, you can spread the text over multiple lines using the enter

key. When you exported the Allowances to PayGlobal the resulting file keep the text spread

over multiple lines. As these extra lines contained no employee reference, they were not

imported into PayGlobal. This meant your payroll person could not see/action any instructions

that the note may have contained.

Resolution:

My Allowance notes with the multiple lines of text are now being converted to a single line so

that they will be contained into the Text field upon importing into PayGlobal.


Quick Search lookup only displays 20 records

Details

When trying to do a quick search by typing characters into a lookup field, ESS would only return

a maximum of 20 items even if there were more matches available.

Resolution:

The maximum number of candidate items in the list has now been increased to 100.



Scrolling on a lookup field doesn't work correctly in Internet Explorer

Details

When using the Internet Explorer as the web browser for ESS, the scrolling behaviour of lookup

controls was erratic.

For instance, if the Quick Search lookup control was accessed within the Organisation Chart

area to search for an employee to display the chart for, scrolling through the list of employees

presented in the lookup list would act as if an employee had been selected for viewing.

This behaviour caused errors if only a partial employee code had been entered in the text

portion of the lookup control, as the employee code did not exist in the database.

Resolution:

Scrolling in Self Service lookup controls now works as expected when using Internet Explorer

as a web browser.


Unable to view Performance Review as PDF

Details

In ESS versions 5 and later, you could not view employee performance reviews as PDFs when

clicking the “View as PDF button”.

Resolution:

The "View as PDF" button, now allows you to view employee performance reviews as PDFs.


User-defined field of data type Integer has limited values in Self-Service

Details

When a user-defined field is setup to be an Integer and used in Self-Service for data entry

purposes, the allowed range of values was limited to a length of one less than what the field

was defined as in PayGlobal e.g. a field defined with a length of 3 would only allow values in the

range -9 to 99.

In addition, the error messages for invalid Integers involved a description concerning decimal

points, which are inappropriate for this data type.

Resolution:

The Integer data type now allows and validates the correct length of numbers to be entered a

field within ESS. Any validation error messages for Integers are now more appropriate to this

data type.


Issues Resolved – Country Specific

There are no country specific issue fixes in this release.


Additional information

Help URL After upgrading, to use the latest Help file for this version please change the Help root URL to:

http://customer.payglobal.com/manuals/ESS/5.1.0

Note: Some details will still reflect v4.3.0

http://customer.payglobal.com/manuals/ESS/5.1.0


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