myfloridamarketplace roundtable july 16, 2003 myfloridamarketplace

MyFloridaMarketPlace Roundtable

July 16, 2003

MyFloridaMarketPlace

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MyFloridaMarketPlace Roundtable MyFloridaMarketPlace Roundtable Session AgendaSession Agenda

Welcome / Overview of Today’s Session

System Overview – Invoice Reconciliation

Break

Vendor Registration Guidelines

Resolution of Pending Issues / New Issues

Next Meeting Location / Time

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MyFloridaMarketPlace MyFloridaMarketPlace Vendor Registration Vendor Registration

• When does a vendor need to be registered in MyFloridaMarketPlace?– If the vendor is not exempt from registration by rule.– If the agency would like to issue a PO to the vendor.

• If a vendor is exempt from the registration, and a PO does not need to issued, how can the vendor be paid?– MyFloridaMarketPlace is a purchasing system and FLAIR

is the financial system. The agency will continue to do business as you do today by registering the payee in SPURS (if not already registered) and completing the disbursement in FLAIR.

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• How do you determine if a vendor is registered?– SPURS – The vendor designation on SPURS will contain either

an ‘A’, ‘M’, or ‘U’ for a MyFloridaMarketPlace vendor. A vendor designation of ‘C’ or blank indicates that the vendor is registered in SPURS.

– SPURsview – The vendor designation on SPURSview is included in the vendor search results. The Input Type field will indicate whether a vendor is registered in MyFloridaMarketPlace or SPURS with values of ‘MFMP’ or ‘SPURS‘.

– FLAIR – The vendor designation in FLAIR under the Statewide Vendor file function type ‘VS’. The vendor designation is found in the VEI field and will contain either an ‘A’, ‘M’, or ‘U’ for a MyFloridaMarketPlace vendor.

– MyFloridaMarketPlace administrative view


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Vendor Registration GuidelinesVendor Registration Guidelines

If a vendor has multiple locations, should they register at the corporate level with multiple locations or register each location separately?

Each approach has benefits and challenges. Ultimately, it is the vendor’s decision.

Vendor’s Decision Factors Challenges

Single Vendor Registration

• Ease of registration; • Want the ability to manage all location information at the corporate level• All locations will sell the same commodities/services• Locations will not compete with each other

• All location information must be maintained centrally• All bid responses must be submitted centrally• All locations must sell the same commodities/services

Multiple Vendor Registrations

• Some locations plan to sell different commodities• Some locations plan to compete with each other for business

• Separate locations may have different requirements which can be confusing to the buyers• Locations must manage their own profile information• Each location must register separately for sourcing events in order to participate

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• How do I know if a vendor is registered at the supplier level or at the location level?– Within administrative view in MyFloridaMarketPlace.

• Why does a vendor need their sequence and pin number to register?– Sequence numbers are used to differentiate between

locations for the same vendor FEID. When a vendor registers, they should use the same sequence number to ensure that their existing registration in SPURS is updated with the most current information, instead of creating a duplicate record in SPURS.

– There is a process in place to ensure that locations are not assigned sequence numbers that may belong to other locations. All exceptions will be reviewed and addressed by the Customer Service Desk.

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• Why does a vendor have to have a PIN # to register?

– Their PIN # tells the system that they are an existing vendor and protects the vendor file from being overwritten.

• How can a vendor get its sequence and PIN #?

– SPURS Help Desk

– MyFloridaMarketPlace Help Desk


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• How can vendors determine which commodity codes they should register for?

– Vendors are able to view commodity codes by high-level groupings within the registration application and then select the appropriate commodity codes with each group appropriate to that vendor’s type of business

– We are planning to implement a change request to enhance the commodity code search capability for vendors.

• How can an Agency determine which vendors are registered by commodity code?

– Within SPURSview

– Within MyFloridaMarketPlace administrative view


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MyFloridaMarketPlace MyFloridaMarketPlace Commodity Code Search in SPURSView Commodity Code Search in SPURSView

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Next Meeting: Time / LocationNext Meeting: Time / Location

July 23rd

9:00 a.m. – 11:00 a.m.

Carr Building, Room 170

myfloridamarketplace roundtable july 16, 2003 myfloridamarketplace

Documents

vendor designation of

vendor search results

location information

accenture llp

multiple locations

commoditiesservices

corporate level

input type field