myfloridamarketplace roundtable august 6, 2003 myfloridamarketplace
TRANSCRIPT
MyFloridaMarketPlace Roundtable
August 6, 2003
MyFloridaMarketPlace
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MyFloridaMarketPlace Roundtable MyFloridaMarketPlace Roundtable Session AgendaSession Agenda
Welcome / Overview of Today’s Session
System Overview – Sourcing
Break
Communications Toolkit
Agency Deployment Schedule
Resolution of Pending Issues / New Issues
Next Meeting Location / Time
3
MyFloridaMarketPlace Roundtable MyFloridaMarketPlace Roundtable Session AgendaSession Agenda
Welcome / Overview of Today’s Session
System Overview – Sourcing
Break
Communications Toolkit
Agency Deployment Schedule
Resolution of Pending Issues / New Issues
Next Meeting Location / Time
4
MyFloridaMarketPlace Roundtable MyFloridaMarketPlace Roundtable Session AgendaSession Agenda
Welcome / Overview of Today’s Session
System Overview – Sourcing
Break
Communications Toolkit
Agency Deployment Schedule
Resolution of Pending Issues / New Issues
Next Meeting Location / Time
5
Toolkit Purpose
The Toolkit is a collection of pre-developed, pre-approved materials that
agencies can use to jumpstart their internal MyFloridaMarketPlace
communication and buyer adoption program.
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Toolkit Overview
Focus on anticipating agency end-user questions and concerns
Develop standardized pre-approved communication content that can be used to pre-populate agency communication materials
“Shell” documents/presentations that can be customized to suit the particular requirements of each agency
Buyer Adoption liaison will track delivery of communication content/messages at each agency as part of agency implementation workplan
Solicit feedback on effectiveness of communication program
Informal feedback received from agency staff
DMS evaluation
Readiness assessment activities
Will update communication materials/content to address feedback received
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Toolkit Components
Communication materials: Shell agency communication plan Bulletins (i.e., newsletters) “Flash” communication bulletins Posters MyFloridaMarketPlace overview presentation(s)
Training materials and job aids Planning/scheduling aids Training approach presentation(s) Agency-specific Job aids
Other resources (specific content still under consideration): Internal and external implementation surveys Presentations on such topics as promoting user acceptance of
change
Examples of Toolkit Components
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Materials:
Newsflash(s)
Bulletin(s)
Poster(s)
Shell Presentation(s)
Communication Plan Template
Key Messages:
MyFloridaMarketPlace is coming!
Where to go for information about MFMP
• Key project contacts
• Web site address
Agency launch date
Standard/common FAQs
Toolkit Month T-4 Content
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Materials:
Newsflash(s)
Bulletin(s)
Poster(s)
Shell Presentation(s)
Key Messages:
What will happen to my P-Card?
Importance of vendor registration
Requisitioning, easier processes
Standard/common FAQs
Toolkit Month T-3 Content
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Materials:
Newsflash(s)
Bulletin(s)
Poster(s)
Shell Presentation(s)
Key Messages:
Training is key to your success!
Online bidding, better value to the state
Contract tracking, easier processes
Standard/common FAQs
Toolkit Month T-2 Content
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Materials:
Newsflash(s)
Bulletin(s)
Poster(s)
Shell Presentation(s)
Key Messages:
Help desk and support approach
Reporting, information makes the world go around…
Invoice reconciliation, easier processes
Welcome to MyFloridaMarketPlace!
Standard/Common FAQs
Toolkit Month T-1 Content
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We would like to receive your feedback, ideas and suggestions by Monday, August 11
Comments will be incorporated and Toolkit contents will be made available on August 20.
Questions?
Next Steps
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MyFloridaMarketPlace Roundtable MyFloridaMarketPlace Roundtable Session AgendaSession Agenda
Welcome / Overview of Today’s Session
System Overview – Sourcing
Break
Communications Toolkit
Agency Deployment Schedule
Resolution of Pending Issues / New Issues
Next Meeting Location / Time
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Recommendation
The project team is recommending that a two month hiatus be taken in the
implementation of MyFloridaMarketPlace during the months of January and February 2004 due to anticipated challenges with agency personnel
availability during the holidays.
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Rationale for Schedule Adjustment
The two months prior to the implementation of MyFloridaMarketPlace at an agency tend to be quite busy:
Train-the-trainer and end-user training
Technical readiness activities
Security administration
Development of agency-specific policy and procedure updates
User acceptance testing
Contract data entry
Conducting these activities during the holiday season will present many challenges to agencies - since key resources may be unavailable during this period
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Recommended Schedule
September: Dept of Citrus Division of Administrative Hearings
October: Dept of Health Dept of Juvenile Justice
November: Dept of Children and Families Dept of Environmental Protection Florida Dept of Law Enforcement Dept of Veterans Affairs
December: Dept of Corrections Dept of Highway Safety and Motor Vehicles Executive Office of the Governor Dept of the Lottery
Note: Nothing changes in
the fall
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Recommended Schedule
Mid-January: Dept of Education
March: Agency for Health Care Administration Agency for Workforce Innovation Dept of Business and Professional Regulation Dept of Revenue
April: Dept of Community Affairs Dept of Elder Affairs Dept of Military Affairs Dept of State
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Recommended Schedule
May: Attorney General and Dept of Legal Affairs Dept of Financial Services Fish and Wildlife Conservation Commission Florida School of the Deaf and Blind Legislative Purchasing
June: Dept of Agriculture and Consumer Affairs Justice Administrative Commission Parole Commission Public Service Commission State Court System
July: Auditor General Enterprise Florida Ringling Museum State Board of Administration
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MyFloridaMarketPlace Roundtable MyFloridaMarketPlace Roundtable Session AgendaSession Agenda
Welcome / Overview of Today’s Session
System Overview – Sourcing
Break
Communications Toolkit
Agency Deployment Schedule
Resolution of Pending Issues / New Issues
Next Meeting Location / Time
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Next Meeting: Time / LocationNext Meeting: Time / Location
August 20th
9:00 a.m. – 11:00 a.m.
Carr Building, Room 170