myfloridamarketplace roundtable april 15, 2003 myfloridamarketplace
TRANSCRIPT
MyFloridaMarketPlace Roundtable
April 15, 2003
MyFloridaMarketPlace
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MyFloridaMarketPlace Roundtable MyFloridaMarketPlace Roundtable Session AgendaSession Agenda
Welcome / Overview of Today’s Session
Resolution of Pending Issues and Rule Update
Small Group Break Out
Implementation Planning
Open Floor / New Issues
Next Meeting Location/Time
3
MyFloridaMarketPlace Roundtable MyFloridaMarketPlace Roundtable Session AgendaSession Agenda
Welcome / Overview of Today’s Session
Resolution of Pending Issues and Rule Update
Small Group Break Out
Implementation Planning
Open Floor / New Issues
Next Meeting Location/Time
4
MyFloridaMarketPlace Roundtable MyFloridaMarketPlace Roundtable Session AgendaSession Agenda
Welcome / Overview of Today’s Session
Resolution of Pending Issues and Rule Update
Small Group Break Out
Implementation Planning
Open Floor / New Issues
Next Meeting Location/Time
5
MyFloridaMarketPlace Roundtable MyFloridaMarketPlace Roundtable Small Group DiscussionsSmall Group Discussions
Break into 3 discussion groups
Group 1: Fred Springer / Kristin Ruehle
Group 2: Ken Granger / Steve Reavis
Group 3: David Bennett / Kim Koegel
Allow 30 minutes for discussion
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MyFloridaMarketPlace Roundtable MyFloridaMarketPlace Roundtable Small Group DiscussionsSmall Group Discussions
Are we conveying the topics that are important to you? Please provide examples of topics that you would like covered in the upcoming sessions.
What types of suggestions do you have on the structure of the meetings going forward? (e.g., frequency, length, presenters)
Are the Roundtable Sessions providing you with sufficient information to brief your agency management on the MyFloridaMarketPlace initiative?
Roundtable Structure (Spend approximately 10 minutes discussing)
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MyFloridaMarketPlace Roundtable MyFloridaMarketPlace Roundtable Small Group DiscussionsSmall Group Discussions
Discuss the approaches you are finding most effective for communicating Roundtable information to your agency management.
Share ideas about how information is being disseminated to cross-functional team members.
Discuss the different communication approaches agencies are using to communicate to agency users of MyFloridaMarketPlace.
Sharing of Agency Communication Practices (Spend approximately 10 minutes discussing)
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MyFloridaMarketPlace Roundtable MyFloridaMarketPlace Roundtable Small Group DiscussionsSmall Group Discussions
Have your agencies received any feedback from vendors regarding MyFloridaMarketPlace? Have you had the opportunity to share that information with DMS?
Identify effective approaches that agencies can use in conducting Vendor Outreach. (e.g., established SPURS Buyer Messages, call campaigns)
Sharing of Agency Outreach Approaches(Spend approximately 10 minutes discussing)
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MyFloridaMarketPlace Roundtable MyFloridaMarketPlace Roundtable Session AgendaSession Agenda
Welcome / Overview of Today’s Session
Resolution of Pending Issues and Rule Update
Small Group Break Out / Debrief
Implementation Planning
Open Floor / New Issues
Next Meeting Location/Time
10
MyFloridaMarketPlace Roundtable MyFloridaMarketPlace Roundtable Implementation PlanningImplementation Planning
What are the key implementation tasks that need to be completed?
When will the implementation process begin for my agency?
What does this mean to my agency?
What can I start doing now?
Four common questions regarding the Implementation Process:
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MyFloridaMarketPlace Roundtable MyFloridaMarketPlace Roundtable Key Implementation TasksKey Implementation Tasks
Agency Implementation Kick-Off
Information Gathering and Knowledge Building
Agency Grounding and Analysis
Workflow Development
System Data Collection
Purchasing Data Collection
Training Preparation
Training Delivery
System Signoff and Acceptance Testing
System Deployment
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MyFloridaMarketPlace Roundtable MyFloridaMarketPlace Roundtable When will the Implementation Process Begin?When will the Implementation Process Begin?
2-5 months prior to go-live
Dependent on Agency Size and Complexity
See “Proposed Agency Deployment Schedule” for additional information
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MyFloridaMarketPlace Roundtable MyFloridaMarketPlace Roundtable What does this mean to my agency?What does this mean to my agency?
Working with your Project Team Liaison to complete the “10 Categories of Tasks”
Data Collection
Identifying the appropriate resources to make key decisions (e.g., workflow approvals, training planning, contracts to be loaded)
Communication to users of the system and agency management
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MyFloridaMarketPlace Roundtable MyFloridaMarketPlace Roundtable What can I start doing now?What can I start doing now?
Establishing points of contact within your agency to help gather and/or disseminate information
Gather agency contract information
Determine users of the system
Begin making decisions on workflow principles to be implemented (per 2/19 Roundtable Session Presentation)
Investigate special commodity code-based approvals
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MyFloridaMarketPlace Roundtable MyFloridaMarketPlace Roundtable Session AgendaSession Agenda
Welcome / Overview of Today’s Session
Resolution of Pending Issues and Rule Update
Small Group Break Out / Debrief
Implementation Planning
Open Floor / New Issues
Next Meeting Location/Time
16
MyFloridaMarketPlace Roundtable MyFloridaMarketPlace Roundtable Session AgendaSession Agenda
Welcome / Overview of Today’s Session
Resolution of Pending Issues and Rule Update
Small Group Break Out / Debrief
Implementation Planning
Open Floor / New Issues
Next Meeting Location/Time
17
Next Meeting: Time / LocationNext Meeting: Time / Location
April 22nd
9:00 a.m. – 11:00 a.m.
Carr Building, Room 170