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  • M.P.HOUSING & INFRASTRUCTURE DEVELOPMENT BOARD

    CORRIGENDUM NOTICE

    Invitation of selection of consultant for providing consultancy services published on date 30.05.2016 for Redensification at Waidhan, Distt. Singrauli. (M.P.). The date of bid are further modified as under.

    1. The Bid Documents will be available offline at office of Dy. Housing Commissioner, M.P. Housing & Infrastructure Development Board Circle Rewa. and online on the MPHIDBs website www.mphousing.in w.e.f. date 05/07/2016.

    2. The Last date and time for submission of RFP responses is 14/07/2016 till 3:00 PM at office of

    Dy. Housing Commissioner, M.P. Housing & Infrastructure Development Board Circle Rewa. 3. The opening date and time of EMD and Technical qualification is 15/07/2015 at 3:30 PM.

    4. Bid opening date and time is 23/07/2016 at 3:30 PM IST at office of Dy. Housing Commissioner, M.P. Housing & Infrastructure Development Board Circle Rewa .

    Rest of terms and condition will remain same.

    (Yashwant Kumar Dohare)

    Dy. Housing Commissioner M.P. Housing & Infrastructure Development Board

    Jay Stambh Chauk, Rewa 486001 (M.P.)

  • 1

    MADHYA PRADESH HOUSING AND INFRASTRUCTURE DEVELOPMENT BOARD

    3RD

    BLOCK, 4TH

    FLOOR , PARYAWAS BHAWAN MOTHER TERESA MARG,

    ARERA HILLS BHOPAL

    PHONE : 07552551658

    FAX : 07552556065

    WEBSITE :www. mphousing.in

    REQUEST FOR PROPOSAL (RFP)

    TECHNICAL AND FINANCIAL BID

    Selection of Consultancy Services for Preparation of DPR,Document for Bid Process, Architectural

    Services, Project Monitoring, Supervision and Quality Control for Construction of 290 Houses of

    (C.E.F.G.H.I Type Houses) Under Redensification Policy 2016 of Govt. of Madhya Pradesh at

    Waidhan, Distt. Singrauli, (M.P.)

    Cost of tender form Rs. 25000.00

    Approximate cost of the project:-Rs. 4500 Lacs.

    Cost of Earnest money Rs 135000.00

    OFFICE OF THE DY. HOUSING COMMISSIONER

    MADHYA PRADESH HOUSING AND INFRASTRUCTURE DEVELOPMENT BOARD

    CIRCLE : REWA

    PHONE : 07662241663

    FAX : 07662241663

    EMAIL : dhchbrwa@mp.gov.in

    TENDER NOTICE NO. :MPHIDB/Consultant/2016-17/NIT OF 2016 DATE 30.05.2016

  • 2

    INDEX

    S.NO. DESCRIPTION PAGE NO.

    SECTION I Brief RFP 03

    SECTION II Information and Instruction to Applicant Firm 04

    SECTION III Eligibility Criteria 10

    SECTION IV Proposal Estimation 13

    SECTION V Bid data sheet 15

    SECTION VI Standard data for Technical Bid 17

    SECTION VII Standard data for Financial Proposal 27

    SECTION VIII Terms of Reference (TOR) 32

    SECTION IX Draft of Contract 43

    SECTION X General Conditions of the Contract 46

    SECTION XII Special Conditions of the Contract 54

  • 3

    SECTION XII APPENDICES 62

    1. PROJECT BRIEF

    NO. of Houses : 290

    LOCATION : Waidhan, Distt. Singrauli (M.P.)

    TYPE OF HOUES : C.E.F.G.H.I Type

    OTHER DETAILS : Construction Under Redensification Policy 2016 of Govt. of

    Madhya Pradesh

    1.1 ABOUT MPHIDB

    MPHIDB means Madhya Pradesh Housing and Infrastructure Development Board, Rewa Circle;

    1.2 MPHIDB invites proposals from reputed consultancy firms for the above work having

    proven experience in the field of Architecture, Building Design, Urban Infrastructure

    Development and Project Management Consultancy.

    The Consultancy assignment is broadly divided into the following two major phases:-

    a. ARCHITECT :- Perform detail Engineering of project including Planning, Preparation

    of layouts, Building drawings, Conceptual and Working Drawings, Structural and

    Service design of the entire project, Preparation of preliminary and detailed cost

    estimates (Based on prevailing MPPWD SOR/ DSR/ Market Rate Analysis),

    Preparation of BOQ in the prescribed formats, Tender documents, Technical

    Specifications, Bid Evaluation etc. Consultant shall also be responsible to obtain

    Mandatory approvals from various Regulatory Authorities/ Departments.

    b. SUPERVISION AND QUALITY CONTROL :- As the ENGINEER which involves

    Project Management in terms of Detailed planning, Monitoring, Co-ordination with

    other Departments / Agencies, Supervision of work, Contract Management, Quality

    Assurance, Time Bound Engineering Decision and Approval from the Board, Timely

    recording of measurements, full checking, preparation of bills and checking, Assistance

    in resolution of disputes with the contractor and others including taking all necessary

    steps to complete the work in stipulated terms of time schedule, cost and quality

    parameters.

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    2. INFORMATION AND INSTRUCTION TO APPLICANT FIRMS

    2.1 GENERAL

    2.1.1 Letter of submission and information for selection shall be submitted as per formats

    attached.

    2.1.2 All information called for shall be furnished against the respective columns in the

    enclosed form. If information is furnished in a separate document, reference to the

    same should be given against the respective column(s). If information is NIL it

    should also be mentioned as NIL or No such case. If any particular query is not

    applicable to the applicant firm it should be stated as Not applicable. However, the

    applicant firms are cautioned that not giving complete information called for in the

    application in the form required or not giving it in clear terms or making any change

    in the prescribed forms may result in summary disqualification of the applicant firm.

    Application made by telegram, fax, e-mail or telex and those received late may not

    be considered.

    2.1.3 All information shall be furnished in English.

    2.1.4 The BID shall be filled up legibly. The BIDDER firms name shall appear on each

    page of the application with authorized signature.

    2.1.5 Reference information and Certificates from the respective clients certifying

    suitability, technical know-how or capability of the BIDDER firm shall be signed by

    the authorized signatory of client.

    2.1.6 The eligible BIDDER firm is advised to furnish any additional information, which

    they think is necessary in regard to its capabilities. No further information will be

    entered after submission of documents unless it is called for by the Client.

    2.1.7 Bidder/s shall bear all costs associated with the preparation and submission of their

    Proposals. Costs might include site visit, collection of information etc.

    2.1.8 The Employer is not bound to accept any Proposal and reserves the right to annul the

    selection process at any time prior to contract award, without thereby incurring any

    liability to the bidder/s.

    2.1.9 In preparing their Proposals, Bidder/s is/are expected to examine in detail the

    documents comprising the RFP material, deficiencies in providing the information

    requested may result in rejection of a Proposal.

    2.1.10 The assignment mentioned herein is intended to be job and time oriented. The

  • 5

    consultant shall not be entitled to claim any compensation in the event of the time

    estimated for the completion of the work being extended for any reason what so ever.

    2.1.11 The Data Sheet indicates how long the Bidder/s Proposals must remain valid after

    the submission date. During this period, the Bidder/s shall maintain the availability of

    experts nominated in the Proposal. The Employer will make its best effort to

    complete acceptance process within this period. In case of need, the Employer may

    request Bidder/s to extend the validity period of their Proposals. Bidder/s has the

    right to refuse to extend the validity period of their Proposals with valid reasons for

    which employers decision shall be final & binding to the Bidder/s.

    2.1.12 The Employer named in the Data Sheet will select a firm from those firms who

    submitted proposals, in accordance with the method of selection indicated in the Data

    Sheet.

    2.1.13 The Employer requires that Consultants provide professional, objective and impartial

    advice and at all times hold the Employers interest paramount, without any

    consideration for future work, and strictly avoid conflicts with other assignments or

    their own corporate interests.

    2.1.14 A Consultant (including its Personnel and Sub-Consultants) or any of its affiliates

    shall not be hired for any assignment that, by its nature, may be in conflict with

    another assignment of the Consultant to be executed for the same or for another

    Employer.

    2.1.15 The EMD is liable to be forfeited if successful Bidder fails to execute the agreement

    within 15 Days from the date of Letter of Acceptance.

    2.1.16 PMC cannot include current employees of Central & State Government as their

    resource personnel/experts.

    2.1.17 A Consultant (including its Personnel and Sub-Consultants) that has a business or

    family relationship with a member of the Employers staff who is directly or

    indirectly involved in any part of (i) the preparation of the Terms of Reference of the

    assignment, (ii) the selection process for such assignment, or (iii) supervision of the

    Contract, may not be awarded a Contract, unless the conflict stemming from this

    relati

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