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Module 6BOffsite Laboratory Analysis

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Module 6B – Offsite Laboratory Analysis

Forest TaylorProject Manager

SGS North America

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Module 6B – Module Objectives

1. Requirements for proper sample collection

2. Required sample volumes and preservation

3. Sample transfer documentation requirements for shipment to the laboratory

4. Shipping issues and time constraints

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Module 6B – What You Will Learn

Selecting the proper containers for specific samples.

Learn how to properly handle and clean containers.

Apply the specific information to sample bottles and record sample documentation.

Review sample shipping specifics and procedures.

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Module 6B – General Review

Sample collection, documentation, and shipping

• BOD• TSS• Oil and Grease• Fecal Coliform• Enterococci

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Module 6B – Sample Containers

Select the Correct Container

WaterBOD: 950mL HDPE unpreservedTSS: 950mL HDPE unpreservedO&G: 2 x 950mL amber glass w/ HClColiform: 125mL sterile plasticEnterococci: 125mL sterile plastic

StickwaterBOD: 60mL HDPE unpreservedTSS: 60mL HDPE unpreservedO&G: 60mL HDPE unpreserved

Collection Procedures

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Module 6B – Collection Procedures

Keep all containers clean and dry1. Carefully open container

• Do not spill or rinse out preservative2. Grab Sample

• Carefully fill container and tighten cap3. Composite Sample

• Automated collection device• Manual collection • Partially fill container based on composite

periods, for example:A.One fourth after each 6 hour periodB.One sixth after each 4 hour periods

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Module 6B – Collection Procedures

4. Label Container• Use label provided or write on container• Use permanent marker (e.g., Sharpie). • No ball point pens, please.• Indicate sample ID and analyses

requested

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Module 6B –Documentation Procedures

Fill out Chain of Custody (COC)Key Elements:

• Company• Point of Contact information (name,

phone, email)• Sample IDs• Date and time of collection• Specify and mark analyses requested• Request appropriate report package• Release signature and date/time of

release

Documentation Procedures

Alaska MarylandNew Jersey New YorkNorth Carolina OhioWest Virginawww.us.sgs.com

CLIENT: Joe's Interocean SeafoodsCONTACT: PHONE NO:

Locations Nationwide

page _________ of _______Preserv

Used

SGS Reference #:

SGS Environmental Services Inc.CHAIN OF CUSTODY RECORD

N/A

(907) 555-3456Bill Walton

Alaska Vigilance

InterOcean Seafoods

PROJECT: SITE/PWSID#: None None HCl Na2S2O3

Na2S2O3

SAMPLE TYPE

Ente

roco

cci

BO

D

TSS

O&

G

FC

# CONTAINERS

Preserv

UsedN/AAlaska Vigilance

REPORTS TO: E-MAIL:

INVOICE TO: QUOTE #: P.O. #:

6 x x x x x

6 x x x x x

3 x x x

Collected/Relinquished By: (1) Date Time Received By: DOD Project? YES NO Special Deliverable Requirements:

Cooler ID ___________________Relinquished By: (2) Date Time Received By: Requested Turnaround Time and-or Special Instructions:

Relinquished By: (3) Date Time Received By:

Samples Received Cold? YES NO Chain of Custody Seal: (Circle)Relinquished By: (4) Date Time Received For Laboratory By: Cooler TB INTACT BROKEN ABSENT

Temperature °C: _______._______q 200 W. Potter Drive Anchorage, AK 99518 Tel: (907) 562-2343 Fax: (907) 561-5301q 5500 Business Drive Wilmington, NC 28405 Tel: (910) 350-1903 Fax: (910) 350-1557 http://www.sgs.com/terms_and_conditions.htm

Level IVBill Walton

billw@iosf.com

9999IOSF#1234

InterOcean Seafoods

InterOcean Seafoods

02/13/12 1400

REMARKS/ LOC ID

SAMPLE TYPE

Ente

roco

cci

BO

D

TSS

O&

G

FC

GRAB

GRAB

GRAB

WaterStickwater 02/12/12 1330 Water

Effluent 02/12/12 1300Water

LAB NO. SAMPLE IDENTIFICATION DATE TIME

Influent 02/12/12

MATRIX/ MATRIX CODE

1200

# CONTAINERS

MI = Multi Incremental

Samples

C = COMPG = GRAB

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Module 6B – Shipping Procedures

Pack Samples for Shipment

• Line bottom of cooler with cushioning material• Carefully place containers in the cooler• Line sides of cooler with frozen gel ice packs

and place temperature blank in cooler• Place cushioning material between and on top

of bottles to prevent breakage and shifting• Include COC in Ziploc bag• Complete and place custody seals on cooler

(one each on front and back of each cooler)

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Module 6B – Shipping Procedures

Ship Cooler to Lab

Use a shipping method that will get the samples to the lab overnight, if possible, as some of the analyses have a very short hold time.

• Contact lab• Flight number• Estimated arrival time• Air waybill number• Number of coolers

End of Module 6B