MMOVE Mobility Management oVer Europe

Steering Advisory Group 1Technical Working Group 1Brighton & Hove February 2009

MMOVE

ProgrammeTuesday 24 February

1200 Brighton & Hove presentations

1430 Steering Advisory Group/ Technical Working Group

1800 Close

1930 Dinner

MMOVEProgrammeWednesday 25 February

Separate meetings09:00-11:30 SAG1 TWG members on guided walking tour of Brighton and Hove

and Royal Pavilion

Lunch

12:30-14:45 TWG1 SAG members on guided walking tour of Brighton and Hove

and Royal Pavilion

14:45-15:15 Joint SAG TWG Next Steps

MMOVE- Overview: Success!Interreg IVC

European Regional Development Fund

Promotes interregional exchange to support regional policy

Innovation and Environment

Circa 500 applications35 applications approved

Interreg IVC aims

Improve the effectiveness of regional development policies

Contribute to economic modernisation and increased competitiveness of Europe

… by…

Enabling exchange of experiences and knowledge

Matching less experienced with more advanced regions

Ensuring transfer of identified good practice into mainstream programmes

MMOVE Overview

Interreg IVC 1st call

Budget: 1.9 million euro75/85% ERDF

November 2008-October 2011

11 partners

MMOVE

Mobility Management oVer Europe

Aims

To improve the effectiveness of sustainable mobility policies implemented by local authorities in small and medium sized cities in Europe and improve awareness amongst regional level policy makers of the importance of supporting these sustainable mobility policies within regional development frameworks.

MMOVE

Mobility Management oVer EuropeObjectives

• To identify and exchange good practices in sustainable mobility policies for small and medium sized towns.

• To assess the transferability of best practices in order to identify their critical success factors.

• To provide a common methodology for mobility management policies.• To improve awareness of innovative mobility management methods that

have low investment and large impact in terms of changing citizens’ mobility patterns.

• To provide European small and medium sized municipalities with a tool to advocate for their needs with regional governments (providing policy recommendations).

• To provide a tool that will support policy-makers in their mobility management planning across Europe.

MMOVE

11 Partners

• *Reggio Emilia (IT) – Lead Partner• Regione Marche (IT)• *Ulm (DE)• *Girona (ES)• *Varberg (SE)• *Molndal (SE)• *Kavala (GR) • Volos (GR)• *Brighton & Hove (UK) • Bydgoszcz (PL) • Razlog (BU)

MMOVE

Activities

• Identification of Best Practice

• Study Visits• Feasibility studies to

transfer BP• Network meetings• Policy recommendations• Regional Stakeholder

meetings• Online mobility toolbox

Priorities

• communication & awareness raising

• traffic management and control

• public & collective transport

MMOVEProducts

targeted specifically at medium sized cities

• Collection of good practices• Study visit reports• Feasibility studies on

transferability of policies • On-line Mobility Management

Toolbox• Toolbox Manual• Project website• Communication & dissemination

materials • Media coverage

MMOVE Team:

Lead Partner: Reggio Emilia

Reggio Nel Mondo:Serena ForacchiaNubia TagliaferroPatrizia Marani

Municipality:Cllr Paolo GandolfiAlessandro Meggiato

External Experts: Aurora

MMOVE Team

Component 3 Leader

Marche Region/ SVIMPaolo PasquiniGiovanni RomaniniErika FulgenziAnnalisa Paccapelo

MMOVE Workplan

2009 2010 2011 (Oct)

Best Practice Report

Study Visits x 5

Final Event

SAG X2 SAG x 2 Regional meetings x 11

TWG x2 TWG x 3 TWG x2

Kick off + BP network meetings

Study Visit Network meeting

SAG x 2

Study Visit x1

Feasibility Studies x 11

SC X 1

SC X 2 SC X 1

MMOVE Activities and Outputs

Best Practice Study (30 BPs)

Start: February 2009Complete report and presentation:

September 2009 Template for collectionFoundation for Study Visits and ToolboxBudget 24,000 eurosLed by Marche Region, in collaboration with

ICOOR

MMOVE Activities and Outputs

6 Study Visit and Reports• Partner cities and beyond• Each partner has 6500 euros to

participate• Start December 2009• Complete February 2010• Network meeting to exchange results (around April 2010)

MMOVE Activities and Outputs

Feasibility Studies• To transfer best practice• 1 per partner• Semester 5 (July- December 2010)• 40,000 euro per partner (EE or staff)• Network meeting to exchange results• Use results to influence policy

MMOVE

Management Structure

Joint Technical SecretariatLead Partner

Components 1-2-3Steering Advisory GroupTechnical Working Group

Steering CommitteeSecretariat

MMOVE

2009 WorkplanJanuary MMOVE Project Officer and Administration Monitoring Officer start in

RnMSerena goes on Maternity Leave (Aurora cover)

February SAG 1 and TWG 1 week of 23 February

March

April Kick off Meeting Reggio Emilia 31 March-2 April

May

June

July 1st Partner claims to RESerena back from maternity leave

August

September BP Network Meeting

October Claim for Semester 1 and 2 due to JTS

November SAG 2 and TWG 2

December 1st Study Visit

MMOVE Kick Off Meeting31 March – 2 April 2009 Reggio Emilia,

Italy Programme ideas

• DAY 1: 31 March 2009• Welcome• Icebreaker / Networking • MMOVE –Overview– introduction and discussion• Mobility tour of Reggio Emilia (on bicycles?)• Partner presentations (following a pre determined

template)• Reception and Networking Dinner

MMOVE Kick Off MeetingDAY 2: 1 April Partnership Agreement, Budget & Shared Cost MethodologyWorkplan for 2009 - presentation and discussionCommunications (including a workshop)Claims and Monitoring System – introductionClaims and monitoring 1:1 sessions for finance and monitoring officers

(20 minutes each)Mini Study VisitDinner

DAY 3: 2 AprilExpert presentation (eg EPOMM)Best Practice Study (including a session to reply to questions on the Best

Practice template)First discussion of exchange and feasibility study phasesConclusions and Next steps 2009

MMOVE Kick off

• Programme• Timing• Logistics• Participation- numbers/officers

MMOVE SAG 1

Wednesday 25th February

Finance and ClaimsAudit

Shared cost methodologyPartnership Agreement

EvaluationCommunications

Policy

MMOVE SAG 1

Finance and Claims

Administration and Monitoring Officer Patrizia Marani to lead

Guidance will include IVC guidelines, report forms and timetable

KO meeting training and 1:1 sessionsClaims for preparation costs + Semesters 1 and 2(Italian LP – no IVC authority)Close monitoring – quarterly mechanism

Claims and monitoring system

InterregJTS

Lead PartnerReggio Emilia

Project Partner

6 Monthly Claims Jan-Jun & Jul-Dec

ERDF PaymentsIn arrears

15 February & 15 August after First Level Control

Claims and monitoring system

• Timely and accurate• JTS templates• Patrizia report forms

and timesheets (start now!)

• Actual, defrayed and eligible expenditure

• In euros using average monthly rate

• Audit

http://ec.europa.eu/ budget/inforeuro/

MMOVE ClaimsSemester Dates Claim to JTS Partner claims to

RE

12

November – December 08 1.10.09 15.08.09

January – June 09 1.10.09 15.08.09

3 July- December 09 1.4.10 15.02.10

4 January – June 10 1.10.10 15.08.10

5 July- December 10 1.4.11 15.02.11

6 January – June 11 1.10.11 15.08.11

7 July- October 11 1.2.12 15.12.11

MMOVE Finance

Partnership Agreement and Shared Cost Methodology

Shared costs in CP2Methodology options: Patrizia to lead on

agreementPartnership Agreement timetable- needs

partners to verify then sign (Nubia to lead)Training and guidance at KO

MMOVE Evaluation

Budget 27,000 euros in RE External Expertise

Aims to• Collate participant feedback• Give action oriented recommendations• Report in semesters 3, 5 and 6 to

coincide with Study Visit, Feasibility and Final stages

MMOVE Communications

Component 2 Communication and DisseminationLed by Reggio Emilia

Communications PlanWorkshop at Network meeting 2 Website and logoDVDPhotographyPrint materialsToolbox manualLocal and regional events

MMOVE Communications

Design of communications template & logo 12,000.00

Web site design / maintenance & translation of toolbox in html30,000.00

Production promotional material (brochures, pubb. print) 13,500.00

Project DVD 12,000.00

toolbox manual editing 2,000.00

local communication campaigns (local project brochures) 22,000.00

Translation costs 24,000.00

Final Event ( organization/ venue/ material ect) 35,000.00

Regional events ( venue/ organization) 18,000.00

Media campaign (PR support/Publicity space/press conf...) 60,000.00

MMOVECommunications

Key Outputs by semester and component

Key Outputs by semester and component 1 2 3 4 5 6 7

Communications Plan x

Press releases 33 11

11 11

Website (launch) x

Brochures 11 x

Dissemination Events 12 12

Leaflets 11 11

Stakeholder Events 11 x x x x x

DVD/webstream 1 x x

Final Event x

Toolbox manual 1 x

Policy Presentations 11 11

MMOVE Communications

The Communication plan is a document which will set the:

• objectives• audiences• messages and contents• instruments• tactics

which will allow an effective, efficient, shared, coordinated, planned and widely disseminated communication during the entire length of the project

MMOVE Communications

Objectives• to encourage the exchange of ideas and results• to coordinate the communication actions and

activities in a recognizable way, linked to the project and to the mobility policies of the different involved partners

• to encourage a change in local and regional mobility policies

• make citizens aware in everyday mobility choices

MMOVE Communications

Audiences

• project partners• local and regional stakeholders • mobility experts and planners• mobility local and regional authorities policy

makers• mobility networks• citizens

MMOVE Communications

Key messages and contents

To be defined and presented during the Kick Off meeting.

Tactics

• Appointment of a communication officer by the Lead Partner in RE who will coordinate all the activities

• Communication instruments immediately recognizable linked to the MMOVE project

• Identification of instruments which will ease the exchange of ideas and results

• Simplification of results for citizens

MMOVE Communications

Instruments

• shared communication plan • communication workshops• media coverage (Press releases, press conferences,

articles, etc.)• technological instruments (website, blogs, e-

bullettins, DVD, photos)• periodical local, regional (and 1 EU) events and final

event • brochures, leaflets, etc.• toolbox manual

MMOVE

SAG/TWG 1 Next steps

• General• Send out definitive final versions of AF and simplified budget plus explanation of

changes made during approval of conditions• Circulate all powerpoints from SAG/TWG• In future send a reminder of what papers have been sent and store on project website

• Partnership Agreement• Nubia to circulate the PA draft and ask each partner 1) to start checking the doc with

lawyers (if required) 2) who will be the signatory on the PA• Aim to get PA signed at KO- maybe too ambitious- need to get 11th partner confirmed

and Shared Cost methodology agreed as annex- if possible bring signed PA to KO- to start the collection.

• Nubia to give 14 day deadline to Bydgoszcz MMRC for reply- and get RE Mayor to write.• Volos to informally ask Lodz Uni contact at municipality

MMOVE

SAG/TWG 1 Next steps• KO Meeting• Agreed programme- start 1200 on 31 March end 1200 2 April• Day 2 technical issues will be SC- Finance, Claims, Communications, Website• Registrations will go out by 27 February• Ask partners if they wish to invite politicians- RE could organise special session on

Day3- deadline to respond• Consider holding a special network meeting for politicians towards the end of project• Give partners a checklist for preparation- who should attend, what they need to

prepare• Invite EPOMM/PIMMS Transfer representatives• Organise a TWG meeting at same time• Keep it motivational as well as training/management processes• Invite the JTS• Invite Gehl as expert speaker• Volunteers for chairing?

MMOVE

SAG/TWG 1 Next steps• Finance and Claims• Partners have some flexibility to transfer money between budget lines and components

BUT must ask RE first so they can control overall balance up to 10% flexibility rule• Patrizia to:• Circulate proposed shared cost methodology with a draft email to national FLC – to seek

approval within 4 weeks• Circulate link to Interreg IVC website with Country Specific Information and the IVC

Programme Manual• Seek agreement from non eurozone partners on the preferred euro exchange rate

method• Send each partner a very simple summary of their budget- what they can spend on which

activity• Clarify situation for PC1 – can it be combined with PC2?• Find out how long each partner FLC will take to certify claims – partners to check with

their FLC• Consider adjusting the claims timetable to get ‘first in the queue’ at FLCs- e.g end

reporting period 1 month earlier• Ask JTS to consider staggering the claims timetable (!)

MMOVE

SAG/TWG 1 Next steps• Evaluation

• Draft specification to be developed and circulated by Nubia to SAG for comment

• Partners can propose potential external contractors• Brief presentation and discussion in SC at KO• Evaluator to be appointed in Semester 3• Candidates should be interviewed and should attend SC/Network meetings• Nubia will monitor core outputs/ indicators. Evaluator should look at these

materials , also set up , collate and analyse participant feedback, give qualitative info on both mobility and management issues.

• Reports can be used as evidence for exit or forward funding

MMOVE

SAG/TWG 1 Next steps• Communications

• Key messages and plan to be developed for KO and discussed

• Website- draft spec to be presented and discussed at KO-• Audiences : 1) public 2) partners 3)mobility professionals 4) local and regional

government• Links to all partner sites• Contract to be by open procurement- Volos expressed interest• Needs to have technical capacity for webstream and online toolbox- either database or

interactive game• Needs an exit strategy – perhaps Eurotowns site

• Professional photography, press conference and first filming at KO• MMOVE to send a representative to 1) IE Bages project meeting, Spain May 2) EPOMM

conference, San Sebastian, May.

MMOVE

SAG/TWG 1 Next steps

• SV

• Partners can decide which SVs to attend and how many people to send.• There can be more than 6 SVs – they could be smaller and take other forms, eg staff

exchange, round table• Dates- consider extending the timetable for SV-

• TWG Methodology• Be clear about ambitions- 11 partners BP- not the perfect model for all cities• Often qualitative info- which practice requires a lot of investment or faces resistance-

which policies are more effective or used more in smaller cities- turn these into simple indicators

• Claudio to check data/indicators are compatible with standard EU measurements and Eurostat.

• Claudio to circulate TWG methodology discussion notes and additional indicators.

SAG/TWG

• Next Steps

• Next meetings• TWG 2 at KO meeting• SAG 2 and TWG3 combine with BP network week

42 0r 43 Oct 19rd in Girona- to be confirmed at Eurotowns EC meeting on 4 March

• Remote working also - online, email or tel conferencing