MINUTES OF THE REGULAR MEETING OF THE LITTLE SILVER BOROUGH COUNCIL

March 18, 2013 The meeting was called to order and the Statement of Compliance with the Open Public Meetings Act given by Mayor Neff at 8:30 p.m. "Adequate notice of this meeting has been provided by the mailing of a notice to the Asbury Park Press and The Two River Times on January 7, 2013, and by filing same with the Clerk of the Borough of Little Silver and by prominently posting said notice on the bulletin board of the Borough Hall." The salute to the flag was led by Mr. O’Hern and followed by a moment of silence. Roll Call: Present: Mayor Neff, Mr. Galante, Mr. Gilmour, Mr. Mihlon,

Mr. O’Hern, Mr. Van Winkle, Attorney Bennett, Mrs. Gormley, Administrator/Clerk

Absent: Dr. Scott PUBLIC HEARING BOND ORDINANCE RE-APPROPRIATING $450,000.00 PROCEEDS OF OBLIGATIONS, NOT NEEDED FOR ITS ORIGINAL PURPOSE, IN ORDER TO PROVIDE FOR THE PURCHASE OF FIRE EQUIPMENT IN AND BY THE BOROUGH OF LITTLE SILVER, COUNTY OF MONMOUTH, STATE OF NEW JERSEY Mrs. Gormley certified that same had been published in the Two River Times on March 1, 2013, posted on the bulletin board, with copies available to the public. Motion hearing be opened: Mr. Van Winkle Second: Mr. Mihlon Roll Call: Voice Vote - Ayes - Unanimous Mayor Neff declared the hearing open and called for comments. Seeing none, he called for a Motion to close the hearing. Motion hearing be closed: Mr. Mihlon Second: Mr. Galante Roll Call: Voice Vote - Ayes - Unanimous

Mayor Neff declared the hearing closed and called for a second reading. Mrs. Gormley introduced for second reading by title only: BOND ORDINANCE RE-APPROPRIATING $450,000.00 PROCEEDS OF OBLIGATIONS, NOT NEEDED FOR ITS ORIGINAL PURPOSE, IN ORDER TO PROVIDE FOR THE PURCHASE OF FIRE EQUIPMENT IN AND BY THE BOROUGH OF LITTLE SILVER, COUNTY OF MONMOUTH, STATE OF NEW JERSEY Motion: Mr. Van Winkle Second : Mr. Mihlon Roll Call:

Affirmative: Mr. Galante, Mr. Gilmour, Mr. Mihlon, Mr. O’Hern, Mr. Van Winkle

Negative: None Abstentions: None

Consideration of Minutes for Regular Meeting of February 25, 2013: Motion: Mr. Mihlon Second: Mr. Gilmour Council and Public Discussion: None Roll Call:

Affirmative: Mr. Galante, Mr. Gilmour, Mr. Mihlon, Mr. O’Hern, Mr. Van Winkle

Negative: None Abstentions: None

Consideration of Minutes for Regular Meeting of March 4, 2013: Motion: Mr. Mihlon Second: Mr. Van Winkle Council and Public Discussion: None Roll Call:

Affirmative: Mr. Galante, Mr. Mihlon, Mr. O’Hern, Mr. Van Winkle Negative: None Abstentions: Mr. Gilmour

Consideration of Executive Session Minutes of March 4, 2013: Motion: Mr. Mihlon

Second: Mr. Van Winkle Council and Public Discussion: None Roll Call:

Affirmative: Mr. Galante, Mr. Mihlon, Mr. O’Hern, Mr. Van Winkle Negative: None Abstentions: Mr. Gilmour

Communications: None Student remarks and brief remarks on the Agenda from other members of the Public: None Mrs. Gormley read the following:

R E S O L U T I O N EMERGENCY APPROPRIATION EXTENDING THE TEMPORARY BUDGET FOR 2013 FOR THE PERIOD APRIL 1 TO JUNE 30, 2013 WHEREAS, in the normal operation of the Borough of Little Silver, it will be necessary for making contracts, commitments and payments prior to the adoption of the regular budget for the Borough of Little Silver for the year 2013; and WHEREAS, the 2013 Temporary Budget expires on March 31, 2013; and WHEREAS, adoption of the 2013 Municipal Budget is anticipated on a date to be set during the second quarter of 2013; and WHEREAS, in order to meet the obligations of the Borough for the period of April 1, 2013 to June 30, 2013, it becomes necessary to extend the Temporary Budget for 2013 to include additional appropriations; and WHEREAS, the total amount of the appropriations made hereunder do not exceed fifty two and fifty hundredths percent (52.50%) of the budget for the year 2012, exclusive of the amount appropriated for capital improvements, interest and debt redemption charges; NOW THEREFORE BE IT RESOLVED by the Mayor and Council of the Borough of Little Silver that, pursuant to N.J.S.A. 40A:4-20, the following Temporary Budget be and is hereby amended to include the following additional appropriations for the period April 1, 2013 through June 30, 2013; and

BE IT FURTHER RESOLVED that certified copies of this Resolution be transmitted to the Director of the Department of Community Affairs and the Borough Chief Financial Officer.

EXTENDED TEMPORARY BUDGET

2013 GENERAL ADMINISTRATION Salaries & Wages 01-20-100-011 53,000 Other Expense 01-20-100-021 75,000 MAYOR & COUNCIL Salaries & Wages 01-20-110-012 1,252 MUNICIPAL CLERK Salaries & Wages 01-20-120-010 21,000 FINANCIAL ADMINISTRATION Salaries & Wages 01-20-130-010 52,300 Other Expense 01-20-130-022 4,000 AUDIT SERVICE 01-20-135-020 36,000 REVENUE ADMINISTRATION Salaries & Wages 01-20-145-010 27,800 Other Expense 01-20-145-021 4,500 TAX ASSESSMENT ADMINISTRATION Salaries & Wages 01-20-150-011 25,500 Other Expense 01-20-150-028 5,000 ELECTIONS 01-20-151-022 4,600 LEGAL SERVICES Salaries & Wages 01-20-155-010 7,550 Other Expense 01-20-155-028 85,000 ENGINEERING SERVICES 01-20-165-020 35,000 PLANNING BOARD Salaries & Wages 01-21-180-011 37,551 Other Expense 01-21-180-021 13,000 OTHER CODE ENFORCEMENT FUNCTIONS Salaries & Wages 01-22-200-010 2,611 Other Expense 01-22-200-022 200

LIABILITY INSURANCE 01-23-210-090 110,700 WORKERS COMP. INSURANCE 01-23-215-020 142,200 EMPLOYEE GROUP INSURANCE 01-23-220-092 645,000 HEALTH BENEFIT WAIVER 01-23-221-011 10,000 UNEMPLOYMENT INSURANCE 01-23-225-020 10,000 POLICE DEPARTMENT Salaries & Wages 01-25-240-011 1,025,000 Other Expense 01-25-240-022 70,000 POLICE DISPATCH - 911/School Resource Officer Other Expense 01-25-250-020 15,000 OFFICE OF EMERGENCY MANAGEMENT 01-25-252-020 8,000 AID TO VOLUNTEER FIRE DEPT. 01-25-255-026 32,000 AID TO VOL. AMBULANCE 01-25-260-026 7,500 LOSAP - OE 01-25-265-020 1,000 MUNICIPAL PROSECUTOR'S OFFICE Salaries & Wages 01-25-275-010 5,850 Other Expense 01-25-275-020 100 STREET & ROAD MAINTENANCE Salaries & Wages 01-26-290-011 231,700 Other Expense 01-26-290-026 51,000 SHADE TREE Other Expense 01-26-300-020 12,500 RECYCLING Salaries & Wages 01-26-305-011 122,750 Other Expense 01-26-305-022 165,000 BUILDING & GROUNDS Other Expense 01-26-310-024 70,000 VEHICLE MAINTENANCE Salaries & Wages 01-26-315-011 39,000 Other Expense 01-26-315-030 80,000 COMMUNITY SERVICE ACT (CONDO) 01-26-325-020 12,000

PUBLIC HEALTH SERVICES Salaries & Wages 01-27-330-010 3,828 Other Expense 01-27-330-022 33,500 ENVIRONMENTAL HEALTH SERVICE 01-27-335-020 2,000 SOCIAL SERVICE AGENCY (Home Nurse) 01-27-360-020 3,150 RECREATION SERVICES & PROGRAMS Salaries & Wages 01-28-370-012 29,800 Other Expense 01-28-370-028 75,000 MAINTENANCE OF PARKS Salaries & Wages 01-28-375-011 70,500 Other Expense 01-28-375-026 25,000 MUNICIPAL LIBRARY Salaries & Wages 01-29-390-011 53,000 Other Expense 01-29-390-022 3,500 ELECTRICITY 01-31-430-020 27,000 STREET LIGHTING 01-31-435-020 44,000 TELEPHONE 01-31-440-100 16,000 FIRE HYDRANTS 01-31-444-020 43,000 WATER 01-31-445-100 5,100 GAS 01-31-446-100 29,000 FUEL OIL 01-31-447-225 11,000 SEWERAGE PROCESSING & DISPOSAL 01-31-455-100 2,520 GASOLINE 01-31-460-100 72,200 GARBAGE DISPOSAL 01-32-465-020 155,000 P.E.R.S. 01-36-471-020 210,433 SOCIAL SECURITY 01-36-472-020 90,000 P.F.R.S. 01-36-475-020 308,520 D.C.R.P. 01-36-477-020 1,400

DRUG ALLIANCE-MUN.SHARE 01-40-240-245 2,500 REVERSE 911 01-42-330-020 5,425 MUNICIPAL COURT Salaries & Wages 01-42-490-011 46,976 Other Expense 01-42-490-022 5,000 PUBLIC DEFENDER O/E 01-42-495-020 4,000 TOTAL EXTENDED TEMPORARY BUDGET 4,735,516 Motion: Mr. Galante Second: Mr. Mihlon Council and Public Discussion: None Roll Call:

Affirmative: Mr. Galante, Mr. Gilmour, Mr. Mihlon, Mr. O’Hern, Mr. Van Winkle

Negative: None Abstentions: None

RESOLUTION PAYMENT OF BILLS AND CLAIMS

Mr. Van Winkle offered this resolution in favor of the payment of the following vouchers which have been properly authenticated and presented for payment representing expenditures for which an appropriation was duly made in the budget adopted by the governing body, including any emergency expenditures in the said appropriation for this payment of said vouchers and which the Municipal Financial Officer has certified that sufficient funds are available to pay the same from each designated appropriation. Check Disbursements Operating – Current Year $ 166,242.30 Operating – Prior Year 6,079.60 School Taxes 0.00 Cobra Payment 567.54 Capital 42,659.74 Grant 0.00 Contra 0.00 Tax Refund 0.00 Various Trusts & Reserves 30,319.36 Escrow Projects 6,764.50

Payroll 3/15/13 $ 132,075.91 Void Checks: $ 0.00 Manual Checks:

Holman Ferenia Allison, P.C. Ck#22725 $ 9,000.00 ACH Debit AmeriFlex-Mar 2013 $ 140.00 Authorize.Net-Mar 2013 40.65 Chase Paymentech-Mar 2013 683.04 Merchant Services-Mar 2013 439.78 Borough of LS-Coin Replen. RR 800.00 Wire Transfers: $ 0.00 Total $ 395,812.42 I hereby certify that there are sufficient funds available to pay the above listed vouchers as submitted. Laura M. Geraghty, C.M.F.O., Chief Financial Officer. Motion: Mr. Van Winkle Second: Mr. Mihlon Council and Public Discussion: Mr. Bennett questioned the payment of contract for Stephanie Samuels. Mrs. Gormley will forward the contract to Attorney Bennett for review. Roll Call:

Affirmative: Mr. Galante, Mr. Gilmour, Mr. Mihlon, Mr. O’Hern, Mr. Van Winkle

Negative: None Abstentions: None

At 8:45 P.M. Mr. Mihlon moved to enter Executive Session, second by Mr. Van Winkle and followed by a unanimous voice vote.

RESOLUTION EXECUTIVE SESSION BE IT RESOLVED by the Mayor and Council of the Borough of Little Silver that the following portion of this meeting dealing with Personnel Matters shall not be opened to the public; and

BE IT FURTHER RESOLVED that it is anticipated that the matters to be discussed and considered in private may be disclosed to the public when the reason in closed session discussion and action no longer exists; and BE IT STILL FURTHER RESOLVED that private consideration is deemed required and is permitted because of the following noted exception set forth in the Act: Personnel Matters. At 8:55 P.M. Mr. O’Hern moved to adjourn Executive Session, seconded by Mr. Galante, followed by Motion by Mr. Galante to resume to regular meeting, seconded by Mr. Van Winkle and followed by unanimous voice vote. REPORTS OF COUNCIL MEMBERS: FIRE, FIRST AID AND NEWSLETTER (Recreation, Property Maintenance and Parker Homestead Liaison): Mr. O’Hern reported the Easter Egg Hunt will be held on March 23, 1:00pm at the Markham Place Gazebo. POLICE AND EMERGENCY PREPAREDNESS (Board of Health, Library Trustees and Local Emergency Planning Council): Mr. Gilmour, no report. BUILDINGS, GROUNDS, EQUIPMENT, STREET LIGHTS (Planning Board, Americans With Disabilities Act Committee, Recycling and Little Silver Cross Acceptance Liaison): Dr. Scott absent, no report. PERSONNEL (Traffic Safety Committee and Drug Alliance) Mr. Mihlon reported the interview process for the Administrator/Clerk position will begin tomorrow night. PUBLIC WORKS (Environmental Commission, Shade Tree Commission, Open Space, Capital Fund Projects Liaison and Recycling): Mr. Galante reported that Saturday, March 23 the Environmental Commission will hold the Environmental Day from 9:00am to 2:00pm at the Woman’s Club Building. FINANCE AND BUDGET AND INSURANCE (Business and Professional Association, Waterfront Committee): Mr. Van Winkle, no report. Council and Public Discussion: None Mayor's Report: No report.

Other Reports: Mrs. Gormley gave the Financial Summary for the Month of February 2013: Cash on Hand Beginning of the Month $10,581,860.00 Total Monthly Receipts 4,946,486.00 Total Monthly Disbursements 4,513,085.00 Cash Position 11,015,261.00 Less Debt Service -3,332,877.00 Balance $ 7,682,384.00 Old Business: None New Business: ORDINANCE INTRODUCTION Mayor Neff introduced by title: AN ORDINANCE AMENDING AN ORDINANCE FOR SALARIES OF CERTAIN OFFICERS AND EMPLOYEES OF THE BOROUGH OF LITTLE SILVER, FOR THE YEAR 2012 Mrs. Gormley noted that upon introduction same would be advertised according to law, posted on the Borough bulletin board, and held over for a public hearing on April 1, 2013. Motion: Mr. Mihlon Second: Mr. O’Hern Council and Public Discussion: None Roll Call:

Affirmative: Mr. Galante, Mr. Gilmour, Mr. Mihlon, Mr. O’Hern, Mr. Van Winkle

Negative: None Abstentions: None

ORDINANCE INTRODUCTION Mayor Neff introduced by title: A CAPITAL IMPROVEMENTS BOND ORDINANCE APPROPRIATING THE SUM OF $689,115.00 AND AUTHORIZING THE ISSUANCE OF $654,659.00 BONDS OF THE BOROUGH OFOR FINANCING SUCH APPROPRIATION

Mayor Neff noted that upon introduction same would be advertised according to law, posted on the Borough bulletin board, and held over for a public hearing on April 15, 2013. Motion: Mr. Mihlon Second: Mr. Galante Council and Public Discussion: None Roll Call:

Affirmative: Mr. Galante, Mr. Gilmour, Mr. Mihlon, Mr. O’Hern, Mr. Van Winkle

Negative: None Abstentions: None

ORDINANCE INTRODUCTION Mayor Neff introduced by title: AN ORDINANCE FOR SALARIES OF CERTAIN OFFICERS AND EMPLOYEES OF THE BOROUGH OF LITTLE SILVER, FOR THE YEAR 2013 Mayor Neff noted that upon introduction same would be advertised according to law, posted on the Borough bulletin board, and held over for a public hearing on April 15, 2013 . Motion: Mr. Mihlon Second: Mr. Gilmour Council and Public Discussion: None Roll Call:

Affirmative: Mr. Galante, Mr. Gilmour, Mr. Mihlon, Mr. O’Hern, Mr. Van Winkle

Negative: None Abstentions: None

Mayor Neff presented the following:

R E S O L U T I O N BE IT RESOLVED, that the following statements of revenues and appropriations shall constitute the Municipal Budget for the year 2013;

General Appropriations for: Appropriations within "CAPS" Municipal Purposes $ 7,957,232.00 Appropriations excluded from "CAPS": Municipal Purposes $ 2,907,789.74 Reserve for Uncollected Taxes $ 1,207,611.75 Total General Appropriations $12,072,633.49 Less: Anticipated Revenues other than current property tax $ 5,454,686.44 Difference: Amount to be raised by Taxes for Support of Municipal Budget as follows: Local Tax for Municipal Purposes including Reserve for Uncollected Taxes $ 6,617,947.05 BE IT ALSO RESOLVED, that said Budget be published in the Two River Times in the issue of March 22, 2013; and BE IT FURTHER RESOLVED, that the Governing Body of the Borough of Little Silver does hereby approve the following as the Budget for the year 2013. BE IT FINALLY RESOLVED that a Hearing on the Budget and Tax Resolution will be held at Little Silver Borough Hall on April 15, 2013 at 8:00 p.m. at which time and place objections to said Budget and Tax Resolution for the year 2013 may be presented by taxpayers or other interested persons. Motion: Mr. Gilmour Second: Mr. Mihlon Council and Public Discussion: None Roll Call:

Affirmative: Mr. Galante, Mr. Gilmour, Mr. Mihlon, Mr. O’Hern, Mr. Van Winkle

Negative: None Abstentions: None

Noting the absence of Consent Agenda for this meeting, Mayor Neff presented the following:

R E S O L U T I O N WHEREAS, the Borough of Little Silver and Alderbrook Condominium Association have reached an agreement on the services which the Borough will provide and those for which Alderbrook will be compensated in lieu of providing the services; and WHEREAS, the Borough provides and will continue to provide garbage, leaf and branch collection and will compensate Alderbrook Condominium Association for street lighting and snow plowing in lieu of providing the services; NOW, THEREFORE, BE IT RESOLVED by the Mayor and Council of the Borough of Little Silver that the Mayor and Borough Clerk be and are hereby authorized to enter into agreement with Alderbrook Condominium Association for compensation in the amount of $6,073.00 in lieu of providing snow plowing and street lighting for the calendar year 2012. Motion: Mr. Mihlon Second: Mr. Van Winkle Council and Public Discussion: None Roll Call:

Affirmative: Mr. Galante, Mr. Gilmour, Mr. Mihlon, Mr. O’Hern, Mr. Van Winkle

Negative: None Abstentions: None

Public Portion - Remarks of the public for the good of the Borough: None Mayor Neff recommended the following appointments to the Recreation Committee: Corinne Thygeson, James Langan, Tim Dengler Motion: Mr. O’Hern Second: Mr. Mihlon Voice Vote: Ayes – Unanimous Seeing and hearing no further business, Mayor Neff called for a Motion to adjourn: Motion: Mr. O’Hern Second: Mr. Gilmour Voice Vote: Ayes – Unanimous

The meeting was adjourned at 9:00 p.m. Helen Gormley Administrator/Clerk