minutes of ordinary cantonment board meeting held on 13/11 ... bm.pdf2019/11/13 · minutes of...

Minutes of ordinary Cantonment Board meeting held on 13/11/2019 at 11.30 am in the Office of the Cantonment Board Dehuroad

Members Present: 1) Shri Raghuveer U Shelar 2) Shri Ramswroop Haritwal 3) Col. Vivek Kochhar 4) Lt. Col. Sanjeev Dwivedi 5) Lt. Col. Pallav Sud 6) Smt.Sarika A Naiknaware

· 7) Shri Hajimalang K Marimuttu 8) Shri Gopalrao Y Tantarpale 9) Shri Vishal S Khandelwal 10)Shri Lalit S Balghare 11)Smt.Aruna N Pinjan

Members Absent: 1) Brig. Sanjay Khanna, 2) Lt.Col.Vikas Varma 3) Rep. Of Collector

Invited Guest: 1) Shri. Shrirang (Appa) Barne 2) Shri Amar Sable 3) Shri. Sanjay (Bala) Bhegade 4) Shri Sunil Shelke

Vice- President CEO j Member Secretary Nominated Member Nominated Member Ex-officio Member Elected Member Elected Member Elected Member Elected Member Elected Member Elected Member

President Nominated Member Nominated Member

Member of Parliament Member ofRajyasabha State Minister, Govt of Maharashtra MLA, Maval Constituency

In the absence of Brig.Sanjay Khanna, President Cantonment Board Dehuroad, Shri Raghuveer U Shelar, Vice President, presided over the meeting as per section 22(a) (1) of Cantonments Act, 2006.

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AGENDA:

1. EXTENSION FOR CONTRACTUAL ENGAGEMENT OF BALWADI TEACHERS &AYAHS

Reference CBR No. OS dated 27/06/2019 wherein it was resolved to engage following Balwadi teachers and ayahs on contractual basis for the period of six months i.e. up to Diwali Vacation from the date of their engagement in the various schools of Cantonment Board:

Sr. No Name of Staffs Post Name of Balwadi

1 Smt Priya Sawant Teacher Engli sh Medium Balwadi, M B Ca mp 2 Smt Poonam J Dumde Teacher English Medium Balwadi, M B Camp 3 Smt Shubhangi Agale Ayah English Medium Balwadi, M B Camp 4 Smt Nazma Imran Kazi Teacher Hindi Medium Balwadi, M B Camp 5 Smt Pratibha P Khandare Ayah Hindi Medium Balwadi, M B Camp 6 Smt Rabia Karim Shaikh Teacher Urdu Medium Balwadi, M I3 Camp 7 Smt Asma Zahir Kazi Ayah Urdu Medium Balwadi, M B Camp 8 Smt Usha Vijay Mali Teacher Marathi Medium Balwadi, Shelarwadi 9 Smt Archana Ankush Jadhav Ayah Marathi Medium Balwadi, Shelarwadi

10 Smt Pramila Sandip Shinde Teacher English Medium Balwadi, Kinhai 11 Smt Madhumala P Sonawane Teacher Marathi Medium Balwadi, Zendemala

Validity of contractual engagement of above staff is expired on 21/10/2019. The above teachers and ayahs are required to be given five months further extension i.e . from 04/11/2019(After Diwali vacation) to 31/03/2020 i.e. till the end of academic year.

Board to consider the same

1. RESOLUTION

Considered & resolved that, necessary extension to the Balwadi Teachers & Ayahs' may be granted till the end Academic Year 2019 -20 . Shri Vishal Khandelwal, Chairman School Committee brought out that, such items should be rotated through school committee, moreover no elected member is involved in interview process. He also brought out that, all the subcommittee meetings such as Civil area, Finance committee, School committee and Health committee are required to the held once in a month. Board agreed to the same.

2. PROMOTION TO THE POST OF HEAD MASTER

Smt Sitara Sikandar Mulani, Head Mistress of Maha:tma Jyotiba Phule Primary School, Mamurdi retired from the services of Cantonment Board on 31/05/2019. Hence the post of Head Master in Mahatma Jyotiba Phule Primary School, Mamurdi is lying vacant.

In view of above, it is required to fill up the vacant post of Head Master by giving the promotion to the teacher.

As per the seniority list the following teachers are senior most and are due for promotion.

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Sr. Name of Teachers Category Sex Birth Date Apptt Date At present Working No 1 Smt S D Kurhade Open F 01 -06-1960 06-06-1983 Chincholi 2 Smt K N Bhat Open F 20-09-1961 06-06-1983 M G School, MB Camp 3 Meena Bhinge Open F 02-05-1962 06-06-1983 M G High School 4 Shubhangi Mhaske Open F 01-06-1962 06-06-1983 Mamurdi 5 Parvati Wagh Open F 03-06-1963 06-06-1983 M G School, MB Camp 6 Dashrath N Datir Open M 25-12-1962 16-11-1983 Di sha., Hos pital 7 Manik Y Rasa! Open M 03-05-1962 19-11-1983 MB Camp llincli 8 Sikanclar A Mulani OBC M 06-03-1961 01-12-1 983 M 13 Ca mp Urdu

Board to consider the same.

2. RESOLUTION

Board considered seniority list of teachers along with service records of all the above teachers and resolved to promote senior most teacher only after verification of detail s of Service record of each individual as to whether any adverse remark in the service book or departmental proceeding is initiated aga inst any of the above teachers necessary promotion may be given as per rule of seniority.

3. UPGRADATION OF DGDE MPLS VPN LEASE LINE TO 8 MBPS OFC

Reference:- DGDE Letter No. 83/62/MPLS-VPN/DGDE/Coord/Vol-V dated 18/09/2019 and PDDE Letter No. 6080/VPN/ ADM /DE/II dated 19/09/2019.

It is directed for upgrada tion of MPLS Lease line installed in this office by BSNL, from 2 to 8 Mbps. The Demand note has been obtained by DGDE, New Delhi from BSNL, New Delhi for Rs. 61,532/-.

It has been directed to make payment of Rs. 61532/-to BSNL account [AO (Cash) HQ, BSNL, NTR, New Delhi) as per details attached in Annexure 'C'.


3. RESOLUTION

Considered & resolved to be approved.

4. VOLUNTARY RETIREMENT

Dr.Sunita Joshi was appointed as AMO in Cantonment General Hospital Dehuroad since 1993. To consider letter dt. 30/09/2019 received from Dr.(Mrs) Sunita D Joshi requesting to the Board to grant her Voluntary retirement from the service of the Board w.e.f 31/12/2019 AN. She also stated that, this letter may kindly treated as three months' notice.


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4. RESOLUTION

Board considered application for Voluntary Retirement from the services of the Board submitted by Dr.Sunita Joshi, AMO & resolved to approve the same. Board also resolved to relieve Dr.Sunita Joshi, AMO from the services of the Board on 31/12/2019 AN.

Member Secretary brought to the notice of Board that, presently one post of RMO is lying vacant due to retirement of Dr. T.M Wagchoure RMO on superannuation & after voluntary retirement of Dr. Sunita Joshi, AMO one more post of AMO will also vacant. Apart from this one post of AMO is already lying vacant after retirement of Dr. Sami Ahmed Shaikh. After detailed discussion Board resolved to fill-up one post of AMO and one post of RMO permanent basis immediately by adopting due procedure I Govt. norms.

While considering this issue Adv.Anuna N.Pinjan, Elected Member informed the Board that she is in the receipt of complaint regarding misappropriation of NUHM funds for nonconducting medical camp on 11/03/2019. She also produced documentary proof in this regard and RTI information obtained from Cantonment Board office. After detailed discussion, it was resolved to conduct inquiry about certain problems of Cantonment Hospital along with this issue under the Chairmanship of Adv.Aruna N. Pinjan, Elected Member and consisting of Shri Hajimalag Marimuttu, Shri Rajan Sawant, Accountant & one military nomipated member, as inquiry committee members.

Shri Vishal Khandelwal suggested that, Chairman Hospital Committee & hospital committee members along with CEO should carry out surprise visits periodically to the hospital. Member Secretary informed that, surprise visit to the Hospital can be carried out but there should not be any interference in the day to day hospital administration as well as in the medical field which will not be feasible.

Vice President Shri Raghuveer Shelar suggested that the name boards of hospital committee members should be displayed in the OPD premises also one cabin should be provided to the hospital committee chairman to solve the patients' problem if any. After detailed discussion, it was decided to display name boards of hospital committee members in OPD premises. However, cabin for chairman hospital committee be provided subject to availability of cabin.

5. PAYMENT OF BONUS

To consider and approve the action taken by the CEO for making payment of Diwali Bonus to the eligible employees of the Board based on the sanction received from PDDE SC Pune. Vide letter no. 8073/Bonus/Cantt/111/DE dt.23rd Oct, 2019. Total expenditure incurred on this account is Rs.- 17,50,000/- Board to approve the same.

5. RESOLUTION

Considered & resolved to be approved.

6. EXTENSIONS TO LEGAL ASSISTANT

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Reference CBR No.04 dt.10/07 /2018

Adv. Onkar K Jog has been engaged as legal Asstt. on Contractual basis on monthly payment of honorarium of Rs.15,000/- per month. As per above CBR the Validity of Contract of Adv. Onkar K Jog was up to 19/07/2019.

To consider question of extending validity period of Adv.Onkar Jog for the further Period of one year from 20/07/2019 to 19/07/2020 on the same terms and condition. Shri i\clv.Onkar Jog is attending all the court cases at civil court pune also is visiting Cantonment Board Office on regular basis also.


6. RESOLUTION

Considered & resolved that, necessary extension be granted to Adv.Onkar Jog, Legal Assistant for the further period of twelve months from 20/07/2019 to 19/07/2020 on the same terms & conditions as approved earlier by the Board.

7. PROCURING OF MEDICINE AND SURGICAL ITEMS

E-Tenders were invited for purchase of medicine and surgical items required for CGH Dehuroad Cantonment Board. Total 8 tenderer have submitted their technical as well as financial bid, and same was opened on 05-10-2019 and 07-10-2019 in presence of committee member.

The tenderer have uploaded the tender rates on BOQ pattern. The comparative statement of rates along with all the rel evant document are placed on the table.

a) b)

c)

d)

e)

f)

g)

h)

M/s Sachin Sales Agency

M/s Austin Health Care,

M/s Mahesh Surgical & Pharmaceuticals,

M/s Inpham Services,

M/s Mars Corporation,

M/s Shiva Medical Agencies,

M/s Global Pharmaceuticals,

M/s Nucleus Medisurge Pvt. Ltd.


7. RESOLUTION

Pune

Pune

Chinch wad

Pune

Chinchwad

Hubali Karnataka

Chinch wad

Chinch wad

Board considered technical as well as financial bids along with comparative statement of rates for purchase of various medicines & surgical items and resolved to approve the lowest rates marked in the Red be approved as per appendix "A" attached taking into consideration of sanctioned budget.

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8. CONTRACTUAL APPOINTMENT OF MEDICAL OFFICER AND HON. SPECIALIST

To consider Interview proceeding in connection with appoint of Medical Officer and Han. Specialist on Contractual bases for CGH. The details of candidates selected are as under.

Sr. No. Name of the Post Selected Candidates Waiting List Candidates

1 Asstt. Medical Officer Dr. Amit Chaudhary Dr. Mhashe Vaibhav A.

Dr. Unmati Bole Dr. Prashant Shelar

Dr Sunil Sontakke

Dr. S.K. Gugari

2 Anaesthetists Dr Dattesh Gore Dr Indarbansingh Ga ntoke

3 E.N.T. Specialist Dr Mangesh Patil Dr.Tushar Rajput

4 Gen. Surgeon Dr. Shantaram Gulve

5 Gynecologist & Obst Dr. Shrinivas Bansal

6 Opthalmogist Dr. Manoj Bhivate

Dr.Unmati Bole who was selected as AMO, left the services within two days due to her personal reason. Thus next waiting list candidate Dr.Mhashe Vaibhav A. was appointed in view of the urgent need of AMO.

To approve the action taken by the administration for appointment of two AMOs on monthly contractual/Honorarium basis in view of any urgency.

All relevant documents are placed on the table. Board to note and approve the same.

8. RESOLUTION

Board considered interview proceedings for engagement of contractual AMOs in Cantonment Board General Hospital and resolved to appoint 1) Dr. Amit Chaudhary and 2) Dr. Mhashe Vaibhav. Further, it was resolved that necessary contract agreement may be executed on nonjudicial stamp paper before issuing appointment order.

9. ENGAGEMENT OF NPS (NUISANCE PREVENTION SQUAD)

Ref: CBR No. 15 dated 02/08/2018.

To consider the matter of further engagement I Extension for the work of provision of Nuisance Prevention Encroachment Squad. Vide the CBR under ref. this office has engaged 10 Nos of security personals & One Supervisor from Pune Zilha Suraksha Rakshak Mandai, 29/2, Shantikunj, znct floor, Somwar Peth, Pune-411011 for the work of Nuisance Prevention Encroachment Squad accordingly the Pune Zilha Suraksha Rakshak Mandai has provided the security personals w.e.f 10 Oct 2018 for the period of one year.

Now the period of the said contract is expired on 09/10/2019.

Office report is placed on the table. Board to consider the same.

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9. RESOLUTION

Member Secretary informed the Board that, presently there are 10 numbers of gua rds & one supervisor in NPS squad to whom the w ork such as plastic ban, traffic control in haza r a rea, detection of unauthorised cons truction I encroachments have been allotted. Furthe r, Member Secretary also informed that, taking into consi dera tion of work load three to four gua rd s a re sufficient to look after the above duties si nce the financial condition of th e Board is very poor & it is necessary to minimize the expenditure wherever necessa ry. After detail ed di scu ss ion in th e matter Board authorized CEO to appoint NPS guards as per requirement.

10. BAN ON SINGLE USE PLASTIC

To note and approve the Circular agenda dated 03/10/2019 . In connec ti on with implementation of ban on use of plas tic is in Cantonment area.

Copy of circula r agenda is placed on the table.

10. RESOLUTION

Board noted the Circular Agenda in connection with the implementa tion of ban on single use of plastic in Cantonment area based on the Govt. of Maharashtra Notifica tion of 2018 & section 286 of Cantonments Act,2006 & resolved to be approved.

11. PAYMENT OF REVISE PAY & ALLOWANCES TO NPS (NUISANCE PREVENTION SQUAD)

Ref:- 1. 2.

CBR No.15 dated 02/08/201 8. A Jetter Bearing No. kra.pujisuramfvetanfpunarnirdharanfth.kra.91/2019 dated 15/06/2019 received from Pune District Security Guard Board Pun e.

To consider the matter of payment of difference amount of revi sed/rescheduled ra tes such as Basic, HRA Washing Allowance, Travelling Allowance, Education Allowance etc. in r /o Nuisance Prevention Encroachment Squad.

This Office has engaged eleven numbers of Security personnels for Nuisance Prevention Encroachment squad including one Supervisor w.e.f Sept 2018 onwards through M/s Pune District Security Guard Board Pune. Accordingly, the Agency is providing the services to this office with the effect from 10 Oct.2018. And payment of the same is being made by thi s office every month.

Now the Pune District Security Guard Board Pune vide its Jetter under ref (Copy enclosed) submitted the sheet of revised/rescheduled rates of Basic, Washing Allowance, Travelling allowance, Education Allowance, HRA etc. which is rescheduled w.e.f April,2019 onwards hence the party has requested for th e payment of difference amount towards the NPS squad for the month of April and May 2019 of Rs.62,946.46.

The office report is placed on the table. Board to consider the same.

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11. RESOLUTION

Board considered all the relevant documents along with Govt. Resolution and resolved that, difference payment of pay and allowances as per Govt. Resolution be made to the NPS staff w.e.f. April,2019 amounting to Rs.62,946.46 only.

12. OPEN PUBLIC AUCTION FOR VARIOUS SHOPS & CANTEEN

With reference to public notice No/SC/2019 dated. 19 October, 2019. Open Public Auction for various shops and canteen was published in 03 newspapers namely daily Pudhari, Pratkal and Indian Express on 20th October, 2019 for the period of 5 years for following sites. The Auction was conducted in the office of Cantonment Board on 01/11/2019 at 3.00 p.m .. Total 07 Participant were present for the Auction. The detail s of highest bid offered by ·the successful bidder are as under.

Sr. Name of successful bidder Shop Highest Bid No. (Rent per month) 1 Mrs. Gauri P. Vekal B-1 (Shopping Complex) 4,900/-2 Shri Prakash Dhaware C-16 (Shopping Complex) 5,500/-3 Shri Kailashsingh Thakur One Room near Railway 18000/-

station (0. P. No.6) 4 No Bid D-10 (ShoppingComplex) ---------5 No Bid Canteen at Cantonment ---------

premises

In this connection auctions proceeding and above said letters are placed on the table. Board to consider the same.

12. RESOLUTION

Board considered public auction proceedings for occupancy rights of shops and office canteen and resolved that the highest bids offered for shops serial number 1, 2 & 3 above be accepted & shop No.D-10 of shopping complex and office canteen at Cantonment Board premises be re-auctioned since there was no bid offered in the above said public auction.

13. OPEN PUBLIC AUCTION FOR COMPOST MANURE

With reference to public notice No. CBDR/ Aarogya Vibagh/Khat/2019 dated 22nd October, 2019. Public Auction for Compost Manure was published in newspaper namely daily Pudhari on 23th October, 2019. The Auction was conducted at Netaji Subhashchandra Bose Primary School, Indrayai Darshan, Dehuroad on 01/11/2019 at 11.00 a.m. Total 03 Participant were present for the Auction. The details of highest bids offered by the successful bidder is as under.

Sr. Name of successful bidder Highest quoted rate No. per brass 1 Shri Gopal Pandurang Shelar 1,400/-

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In this connection, all the relevant docum ents a re pl ace on the table. Board to conside r the same.

13. RESOLUTION

Board considered auction proceedings dated 01/11/2019 in rjo sale of compost manure generated through bio-degradable waste at Indrayani Darshan school & resolved th e highes t bid amount of Rs.1,400/- per brass offered by Shri Gopal P. Shelar, Shelarwadi, Dehuroad be approved. Further Board resolved that, the transportation charges will be borne by th e highes t bidder.

14. ALLOTMENT OF TEMPORARY STALLS FOR SALE OF FIRE CRACKERS 2019

Every year Office of the Cantonment Board Dehuroad conduct public auction for allotment of temporary stalls at open space of GLR Sy. No. 82 (pt) opposite Shankar Mandir, near M B School, Dehuroad for sale of fire crackers during Diwali fes tival. In response to the public auction notice dated 06-10-2019, the following participant offered their highes t Bid for 07 stalls during the public auction held on 10-10-2019.

In the said Public Auction total 08 participants were participated. However no response was shown by the bidders for stall no. 8,9 & 10. Thus there was no bid for stall No. 8,9 & 10. So with the consent of all, further seven stalls from stall no. 1 to 07 got auctioned. Thus thi s year total bid amount for 07 stalls (sr. no. 1 to 07) and 07 highest successful bidders is as und er:-

Auctio Conser T.Lic T.Lic. Sr. Stall Name of the Highest

Bid Amt. Security

nform -vancy

Form Total

No. No. Bidder deposit fees

charge Fee Fee

Amt. s

1 1 Shri Arnot Vyavahare 32000 5000 1000 1000 400 60 38460 2 2 Shri Rajesh Satpal Jain 31500 5000 1000 1000 400 60 37960

3 3 Shri Ankush Khandelwal 31 000 5000 1000 1000 400 60 37460 4 4 Shri Rohit Kishan Lange 30835 5000 1000 1000 400 60 37295 5 5 Shri Razzak Sayyed 30835 5000 1000 1000 400 60 37295 6 6 Shri Ashish Ramavtar 29612 5000 1000 1000 400 60 36072

Goyal 7 7 Shri Sagar Kundlik More 29314 5000 1000 1000 400 60 35774 8 8 Indrapal Ladhar ---- ------ 1000 ----- ----- ----- ---------

Total- 215096 35000 8000 7000 2800 420 268316

Total bid amount for 07 stalls comes to Rs.2,68,316/- as compared to the last year total bid amount i.e. 1,68,000 j- for 07 stalls.

In this connection report of Revenue Supdt. containing public auction proceeding is placed on the table. Board to consider the same.

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14. RESOLUTION

Board considered auction proceedings dated 10/10/2019 in r jo erection of temporary stalls for sale of fire crackers during Diwali festival & resolved that, the highest bids offered for seven stalls amounting to Rs.2,68,316/- be approved.

On this issue VP Shri Raghuveer Shelar brought out that, Board should provide certain facilities for fire crackers stall holders such as proper approach roads, cleanliness, light connection & water tanker as safety measure etc. Board resolved to provide necessary facilities to the fire crackers stalls from next year onwards.

15. ANNUEL E-TENDERS FOR PURCHASE OF VARIOUS STORE ITEMS FOR 2019-20

Online Annual E-Tenders were invited from various Manufacturers/ /Distributors/Dealers/Genuine Suppliers for purchase of following stores articles for the year 2019-20.

Sr Name ofTender No 1 Supply of Electrical Items 2 Supply of Alum for water purification 3 Supply of Conservancy Items 4 Supply of Uniform cloths, Sarees, Chapples etc. 5 Supply of Readymade School Uniforms, Shoes and Socks for Students

Comparative statement of the rates along with last purchase rates and relevant documents are placed on the table.

While carrying out scrutiny of tenders in rjo supply of electrical items it was appeared that, the address of two firms was the same. Therefore to confirm the validity of tender legal opinion was sought which is also placed on the table.


15. RESOLUTION

While considering this issue Member Secretary informed Board that, due to lack of response for certain tenders, the tenders are required to be re-invited for which huge amount of advertisement is required to be spend. Shri Vishal Khandelwal suggested that, a copy of tender notice should be uploaded on whatsapp group so that more publicity can be made which was agreed by the Board.

Further Board considered technical as well as financial bid, comparative statement in r 1 o stores listed above and resolved that, the lowest rates quoted by the firms as marked in red be approved (except item no.2 i.e. Supply of Alum for water purification) as per appendix "BCD &E".

In rjo purchase of Alum Member Secretary brought to the notice to the Board that, the tenderer M/s Thakkar Inorganics Pvt ltd. Mumbai has quoted the lowest rate of Rs.14.80/- per k.g. which is very much on higher side as compared to the last purchase rate of Rs.8.10/- per

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k.g. Therefore, it was resolved to re-invite e-tend ers fo r purchase of alum required for wate r purification for water supply scheme of the Board. It was a lso resolved to obtain purchase rate for alum from GE, MES, Dehuroad for information of the Board.

Further in r/o chlorine gas and bleaching powder, while carrying out e-tenclering, only two tenders have been received twice. Since chlorine gas and bleaching powder and alum is required for day to day water purification therefore in view of the urgency the said items be purchased from existing agencies as per rates approved by the Board earlier till furth er tend er process is completed. Board also resolved to invite one E-Tender for chlorine gas and bl eJ ching powder and alum.

16. APPROVAL FOR PURCHASE OF VARIOUS EXPENDITURES

To approve the action taken by the CEO in incurring expenditure for purchase of va rious stores items required on emergent basis as per details given below:

Sr Store items Amount (lZJ) No. Al Expenditure on account of World Yoga Day- 2019 Rs. 50,726/-Bl Expenditure on Sant Tukaram Palkhi Procession- 2019 Rs . 99,260/-C) Purchase of Sofa Set 3+ 1 + 1 for office use (CEO Chamber) Rs. 38,468/-Dl Purchase of LED fittings 60/50 Watt.- 50 nos. Rs. 1,94,600/-E) Purchase of Contractor Coil MNX 70 - 50 nos. and Rs. 1,75,348/-

Contractor MNX 70- 10 nos. F] Purchase of Timer Switch- 15 nos. Rs. 39,737/-G) Erection of Temporary Mandap at Cantt. Gen. Hospital for Rs. 70,835/-

inauguration of Sonography center

The relevant documents are placed on table. Board to consider the same.

16. RESOLUTION

Board considered the above expenditure incurred for various events and resolved to be approved.

17. FORFEITING OF EARNEST MONEY DEPOSIT FOR THE TENDER OF DESIGN, SUPPLY, INSTALLATION & COMMISSIONING 200 KWP ROOF TOP PV SOLAR POWER PLANT AT DEHUROAD CANTT. BUILDINGS TO M/s PEnA POWER ENGINEERING PVT. LTD. BENGALURU.

Reference CBR No. 18 dated 14/06/2018.

As per the decision of the Board vide CBR under reference to cancel the subject tender and to obtain a legal opinion regarding black listing of the firm and further legal recourse.

The Cantonment Board Legal Advisor through his opinion dated 30/08/2018 has opined that, since the proposal and acceptance is completed and valid contract is entered between the contractor and the Board, it is a valid contract. But, on account of non-performance by the contractor, the contract needs to be cancelled and the Earnest Money Deposit (EMD) submitted

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by the contractor may be forfeited as per clause No. 9 of the Terms and Conditions of the Tende~ ·

The contractor through his letters dated 31/05/2018, 30/06/2018, 20/07/2018, 22/08/2018,17/09/2018,03/10/2018,01/03/2019,29/03/2019,25/05/2019,20/07/2019, 14/08/2019, 25/09/2019, requested this office to release their Security Deposit at the earliest.

All relevant documents along with office note are placed on the table.


17. RESOLUTION

Board considered all the relevant documents including legal opinion, tender conditions etc. in r/o design, supply, Installation & Commissioning 200 KWP Roof top PV Solar Power Plant at Dehuroad Cantt. Buildings and resolved to forfeit EMD of Rs.1, 50,000/- & to release security deposit amount ofRs.7,50,000/- to M/s PEnA power Engineer ing pvt ltd. Bengaluru

18. NOTICE U/S 248 OF THE CANTONMENTS ACT, 2006

This office has issued notice ufs 239 for unauthorised construction of the occupants residing within the limits of Cantonment area as listed in Annexure "A" as per the Office report. The Board should consider issuance of notice under section 248 of Cantonment Act. 2006 to such offenders.

All relevant documents along with office report are placed on the table.

Board to consider the same

18. RESOLUTION

Considered & resolved approved as per appendix "F" attached.

19. SHIFTING THE DRAINAGE LINE

Reference to the letter from an applicant Shri Damodare a plot holder for Rev. Sy.No. 20 in Thomas Colony. This office through its tender repairs / improvements to the drainage line had laid a drainage line through his Plot since it was on the downstream.

The applicant has stated that presently he is not residing at Dehuroad. Now he visited

the site only after completion of the work and has requested to remove the pipes and lay it on the boundary of his plot, so that he can develop his plot.

Board to decide the same since the work is completed on site.

19. RESOLUTION

Considered & resolved that the drainage line passing through the private plot of Shri Damodare resident of Thomas Colony, Dehuroad be shifted as requested by the applicant. 20. INTER SCHOOL SPORTS MEET AT SOUTHERN COMMAND LEVEL

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20. INTER SCHOOL SPORTS MEET AT SOUTHERN COMMAND LEVEL

Ref: Directorate DE SC Pune letter No. 18877/sports meet/SC/2019/DE dt.01/10 /2019

Inter school sports meet on southern command level have been organized on 30th Nov.2019 and 1st Dec. 2019 at Cantonment Board Ahmedabad. In this meet about 65 students of Cantonment Board schools are participating in various events. The following approx. expenditure will have to be incurred.

a) Railway /Bus reservation b) Track suit and shoes for students c) Misc. expenditure

Approx. expenditure and above items would be about 1.5 Jacks also after sports meet contributory expenditure will have to be paid to the Cantonment Board Ahmedabad Board to consider the same.

20. RESOLUTION

Member Secretary informed the Board that, sports meet have been organized at Southern Command Level for Cantonment Board School Children at Ahmadabad Cantonment Board on 30/11/2019 & 01/12/2019. So far Board has spent about Rs.l,SO,OOO/- towards railway reservations, purchase of track suits, shoes etc. for participating students. Also, the contributory share on this account will have to be paid to Cantonment Board Ahmadabad after sports meet is over which may comes to Rs.S-6 lakhs.

After detailed discussions Board approved the expenditure incurred so far & also further resolved to authorize CEO to incur further necessary expenditure in this regard.

21. DELIMITATION OF WARDS

As per electoral rules 17 of 2007, Board has published final electoral rolls for 2019 on 15th Sept., 2019. As per classification, Cantonment Board Dehuroad falls under II category wherein there are seven wards out of which one ward is reserved for SC/ST and two wards are reserved for women. ·

As per orders of Hon'ble Supreme Court and based on the instructions of higher Authorities and expert legal Opinion from M/s Mulla and Mulla, Mumbai, this office has deleted names of encroachers who have made encroachment on Govt. Land from the voter Jist 2019. It appears from the ward wise voter figures finally published on 15th Sept., 2019 that, there are only 69 numbers voters remained in ward no.03 after deletion of encroachers names from the voter list.

In this connection the DGDE has issued guidelines vide their letter No.76/38/ELECTION/WR/GEN/DE/2013 dated 02nct July 2013. Matter was placed before the special Cantonment Board Meeting held on 16-09-2019 and Board vide its resolution no. 01 dt. 16-09-2019 resolved to carry out delimitation of wards as per rules and regulations. In this connection necessary directions have already been received to carry out delimitation of wards.

Accordingly this office has prepared draft proposal along with maps of proposed delimitation of wards.

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- - ---- -

As per rules and regulation and after approval of draft proposa l of delimitation of wards by the Board, suggestions and objections if any on the proposed wards are to be invited from the public by giving wide publicity in local newspapers. The objections and suggestions received after 15 days stipulated period will be considered by the Board before finalization of the proposal.

The ward wise details of maps along with description and area wise numbers of voters and all the relevant documents are placed on the table. Board to consider the same.

21.RESOLUTION

In the light of above guidelines Member Secretary informed the Board that, as per fin al

publication of voter list of Dehuroad Cantonment Board as on 15/09/2019 there are hardly 69

numbers of voters remained in Ward No.3. Therefore, as per Special Cantonment 13oard

Meeting vide its Resolution No.1 dated 16/09/2019 and as per guidelines issued by th e hi gher

authorities i.e. DGDE, New Delhi and as per section 3 of Cantonment Electorztl Rul es-2007, the

Board has prepared draft proposal for delimita tion of wards and ward wise map indicat ing the

ward area and number of voters of each Ward. The Member Secretary also informed the 13oarcl

that, ward for SC/ST will be reserved as per Cantonment Electoral Rules Section 5 of 2007. The

same has to be notified in the gazette.

While considering this, issue elected member Shri Hajimalang Marimuttu, Shri Gopalrao

Tantarpale and Smt.Sarika A.Naiknaware raised query for draft delimitation proposal stating

that, the claim forms for inclusion of names of voters have not been heard properly by the

representative of President Cantonment Board and also while collecting information of voters

in ward no.2, list of SCjST was not recorded properly in the electoral rolls published on

15/09/2019.

Member Secretary informed that, there are two separate issues one for approval of draft

proposal for delimitation of wards and another for final publication of electoral rolls. At this

stage no c;hanges can be made in the voter list which is already published 15/09/2019 after

giving sufficient time, opportunity of hearing to the concerned Voters as per Cantonment

Electoral Rules-2007 wherein no claim was received for inclusion of SC/ST caste of voters.

Shri Raghuveer Shelar, VP suggested that, in earlier ward division (2007), area like

Sarvatra Nagar was included in Ward No.1, which is presently included in Ward No.3. Taking

into consideration of situation of the boundary of Ward No.1, the Sarvatra Nagar area consisting

of 192 numbers of voters be included in Ward No.1 instead of Ward No.3.

Board considered proposed ward wise map, description of ward, area wise details of

voters of all the seven wards and also taking into consideration natural/ permanent features

such as Roads, Nallas etc. boundaries of each wards. Board also considered the guidelines

issued by the DGDE, New Delhi in this regard and after meaningful discussion and obtaining

views of all the elected members and taking into consideration of all the Cantonment Board

Boundary pillars, resolved to approve draft proposal for Delimitations of Wards for 2019 as per

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proposed ward wise list indicating SC/ ST, proposed a rea and ward wise map which a re

attached herewith as appendix "G".

Further Board resolved that, the proposed delimitations of wards approved by the Board

be published on Notice Board as well as in two local newspapers for information of general

public inviting objections & suggestions if any on the proposed delimitations of ward s within 15

days in writing from the date of publication of public notice.

The objections and suggestions received in writing will be considered by th e IJoJrd and

final proposal will be forwarded after due consideration by the Board, to the higher authoriti es

for onward transmission. It was furth er Resolved that, ward for SC/ST be reserved as per rul e 5

of Cantonment Electoral rules 2007 and as per other rules and procedure. Further resolved

that, proposal for reservation of women ward as per rule 7 (I) (ii) (iii) of Cantonment electoral

rules 2007 be also forwarded to the higher authorities for publica tion in Gaze tte of Indi a afte r

sanction of proposal for Delimitation wards.

22. HIRING OF DIFFERENT TYPE OF COMMERCIAL LIGHT VEHICLE-EXTENSION OF THE PERIOD

Order for hiring of vehicles i.e. one 50 seater Bus for Shelarwadi School and one s taff car for vice president was placed on M/s Swayambhu Transport Ki rkee. The above sa id contract was valid from 28-04-2017 to 27-04-2019. Due to model code of conduct tender process for hiring of above said vehicles could not be carri ed out.

To consider question of granting extension for the further period till tend er process is completed w.e.f 27-04-2019. All the relevant document are placed on the table.


22. RESOLUTION

While considering this issue Shri Vishal Khandelwal, Elected Memb er suggested that, instead of spending huge amount for hi ring of bus & staff car for VP, Board should purchase its own vehicle to avoid such problems in future. After due consideration Board resolved to grant extension for providing 50 seater bus & one staff car to M/s Swayambhu Transport, Kirkee till further tender process is finalized from 27-04- 2019.

Shri Raghuveer Shelar, VP suggested that one ambassador staff car with driver is attached to the PDDE, SC, Pune which is not presently used by the Directors. So same vehicle may be withdrawn from PDDE, Office so that it can be used by the VP al so expenditure on hiring staff car for VP can be saved. Board agreed to the same.

23. REFUND OF SECURITY DEPOSIT IN R/0 TERM CONTRACT 2016-17- REPAIRS / IMPROVEMENTS TO CANTONMENT FUND ROADS TO M/S PAVEWAY CONSTRUCTIONS, PUNE

The subject work was allotted to M/s Paveway Constructions through a tender dated 17/05/2016. The contractor had paid the security deposit amounting to Rs.7,75,000/- through a FDR No.6612049 dated 06/08/2016 of Ori ental Bank of Commerce, Wanawadi Branch.

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Work orders were issued to the contractor after the execution of Contract agreement.

After the completion of work, he was paid the final payment on 18th November 2017. Now the contractor has requested to release his security deposit, since the liability

period of one year as mentioned in the contract agreement is over.


23. RESOLUTION

On this issue Shri Lalit Balghare, Elected Member suggested that, the carpeting work carried out by Mls Paveway Constructions in some of the wards requires repairs I patchwork. Board should release the Security Deposit only after the repairs I patch work is carried out by Mls Paveway Construction, Pune.

Board considered & resolved Mls Paveway Construction, Pune be asked to carry out repair I patch work wherever necessary & after satisfactory performance report submitted by engineering section, security deposit may be refunded to the contractor.

24. ENGAGEMENT OF CONTRACTUAL APPOINTMENT

Shri N.M.Mahajani, Office Superintendent (Retd.) was appointed as coordinator on contractual basis on monthly payment of honorarium of Rs.2S,OOOI- per month. The contractual period of Shri N.M.Mahajani is expires on 3011112019. In view of the ensuing delimitation of wards & elections to the cantonment Board and ensuing census, the contractual appointment of Shri N.M.Mahajani, is required to be extended for the further period of 06 months. Also consider to revise the monthly payment of honorarium from Rs.2S,OOOI- to Rs.30,000I- per month as decided by the Board earlier.


24. RESOLUTION

Considered & resolved that the contractual period of Shri N.M.Mahajani, Co-ordinator be extended for the further period for six months from 0111212019. Further, Board also resolved to revise monthly payment of honorarium to Shri N.M.Mahajani from Rs.2S,OOOI- to Rs.30,000I- per month from 0111212019.

25. ENGAGEMENT OF CONTRACTUAL STAFF FOR DISHA

To consider the interview proceeding dated 0511112019 for engagement of contractual staff for Disha Center for differently a bled children. All the relevant document are placed on the table. Board to consider the same.

25. RESOLUTION

Board considered interview proceeding dated 0511112019 in r lo appointment of contractual staff for Disha & resolved that the co-ordinators be appointed on monthly payment of honorarium of Rs.18000I-pm after scrutiny of original documents submitted by the candidates. It was also resolved to execute contract agreement between Board and the selected applicants before issue of appointment orders.

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26. PROVISION OF WATER CONNECTION FOR SHANKARWADI N0.1 & N0.2 AND OUTSIDE CANTONMENT BOARD LIMIT

Reference: CBR No.16(f) dated 10/07/2018

Wherein, it was resolved to issue water connection for Shankarwadi No.1 & No.2 and outside Cantonment Board Limit only after allotment of grant from State Govt. In this connection the State Govt. has already started the work such as laying of pipe line etc. for above said area. Board to provide the water connection for the same.

All the relevant documents placed on the table.

26. RESOLUTION

Board considered earlier resolutions under reference. Shri Raghuveer Shelar, VP informed the Board that, the work for laying of pipeline is already undertaken for Shankarwadi No.1 & No. 2 and outside Cantonment Board area through State Fund of Shri Sanjay (BaJa) Bhegade, Ex-State Minister Maharashtra Govt. and Ex-MAL, Maval Constituency for which Board has to provide water connection to the main pipeline.

After detailed discussion on the subj ect matter, Board resolved to provide drinking water who desires to take private water connections at Shankarwadi village No.1 & No.2 and outside nearby area after obtaining adequate documents from the applicants. Further Board also resolved to recover water charges, deposit amount etc. as per water bye-laws also it will be seen that, the existing water supply to the residents of Cantonment Board should be not disturbed by giving water connection fo r outside Cantonment Board area.

27. POINTS TO BE DISCUSSES SUBMITTED, BY VICE PRESIDENT AND MEMBERS

a) Shri Gopalrao Tantarpale Member informed that, the Board during financial year 2018-19 sum of Rs.SO lakh was sanctioned for drainage work for ward no. 4 out of which Rupees 40 lakh have been spent and Rs .10 lakh is still remained balance which should be diverted for drainage work at Parshichwal. Board resolved that, remaining work at the existing site of drainage line be carry out if contractor is agrees and subject to availability of funds with Cantonment Board Dehuroad.

b) Smt Sarika A Naiknaware informed that, laying of main pipe line work of Shagun Hsg.Soc. has been carry out through MLA fund of Shri Sanjay (BaJa) Bhegade, Ex MLA. However water connection is requ ired to be provided. Board agreed to the same. Subject to condition water availability and timings.

c) Smt. Sarika A Naiknaware requested to grant permission to construct RCC entrance gate at the entry point of Dr. Babasaheb Ambedkar Raod. She further stated that, entire expenditure for construction of gate will borne by collecting funds from public. The same entrance gate will be named as "Bharat Ratna Dr. Babasaheb Ambedkar Marg" Board considered and resolved that, this will be decided only after verification

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of documents and as per rules procedure of plan submission of need other relevant documents.

d) Adv. Aruna N Pinjan, Member informed that, due to heavy rain this year, the condition of Roads of all the seven wards is became worst therefore Board should demand special funds from Central Govt. for repairs to same. Member secretary informed that, there is no provision to demand extra funds from Govt. however Board can incurr the expenditure on repairs to roads and drains wherever necessary subject to availability of funds.

Members suggested that, member secretary should carry out the independent survey of condition of roads in Cantonment. Repair /patchwork of certain road those are in very bad shape should be started after initiating required tender process. In this regard members agreed that, there is no need of allocating wards wise funds, as poor roads and drainage lines should be accorded priority. Work should be carried out on priority basis.

e) Shri Raghuveer Shelar Vice-president informed that, Board should provide services like drinking water, Ambulance, Hearse van outside the cantonment area like Vikas Nagar, Sainagar, Gahunje etc. Board agreed to the suggestion made by vice president Shri Raghuveer Shelar and resolved to provide above services outside Cantonment limit on written demand by the applicant and counter signed by the Member concerned as per charges fixed by the Board.

f) Shri Vishal S Khandelwal informed that, on every 25th December lakhs of devotees are gathering from all over from Maharashtra. On the occasion of anniversary of Dhamma Bhomi Buddha Vihar Dehuroad. Board considered and resolved to provide facility like medical, Drinking water, cleanliness and electricity etc. on 25th Dec 2019 for Buddha Vihar function.

28. PAYMENT OF EXCESS WORK CARRIED OUT BY M/S RADHIKA CONSTRUCTIONS TERM CONTRACTOR: 2018-19 PERCENTAGE RATE CONTRACT REPAIRS/ IMPROVEMENTS TO CANTT. FUND DRAINS AT WARD N0-05.

Tender for the subject work was allotted to Mjs. Radhika Construction Pimpri

Pune- for his lowest quoted rate +42% (Above MES SSR 2010) for a contract amount of

Rs.5000000.00. A work order namely Repairs /Improvements to Cantt. Fund Drain at

ward No-06 for Rs. 44, 97,391.00 was issued to the Contractor. During the execution of

the work, due to site condition and immediate requirement the amount allotted as per

the work order-has exceeded up toRs. 58, 98,112.00 Payment has been made to the

contractor as per the work order issued i.e Rs. 44,97,391.00. The Contractor has

requested this office to release the balance payment of Rs.14, 00,721/- (i.e 58, 98,112/

(-) 44, 97,391/-) Also the concerned ward member has submitted out on site as per

requirement by the Contractor and requested to release the balance amount to him. All

relevant documents are placed on the table.


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28. RESOLUTION

Board considered all the relevant documents of the subject tender and resolved to release payment for excess work carried out by to Mjs Radhika constructions Pimpri. amounting toRs. 14, 00,721/- Subject to suffici ent funds as per budget provisions.

(Rams~aritwal) Member Secretary /CEO

Cantonment Board Dehu Road

Dated:13/11/2019

(Raghuveer U. Shelar) Vice-President

Cantonment Board Dehu Road

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