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MINUTES OF 4TH EXECUTIVE MEETING OF CSG AY2010-2011, dated May 8, 2010

Present: Mr. E. Neri (EN) President

Mr. L. J. Jarales (LJ) Vice-PresidentMr. V. R. Cabasan (VC) Executive Secretary

Ms. M. Lucago (ML) Administrative Office (AO)

Ms. J. Tano (JT) Office of Budget and Finance (OBF)

Mr. M. N. Bacas (MB) Office of Information and Promotions (OIP)

Mr. E. J. Salilig (ES) Office of Research and Statistics (ORS)

Ms. R. M. Abarquez (RA) Department of Academic Affairs (DAA)

Mr. E. del Rosario (ED) Department of Interior and Networking

Ms. G. Asentista (GA) Department of Student Support and Welfare (DSSW)

Non-Executive Board Members:

Mr. C. A. Cahoy (CC) ACESMs. F. M. Pacana (FP) CONUS

Mr. K. Maca (KM) CIT

Ms. K. Jagape (KJ) SBMSC

Ms. J. A. Lao (JL) STRAW

Absent: Ms. S. Lim (SL) Department of Mission and Social Action (DMSA)

1. OpeningThe President opened the meeting at 1540 hours.

2. Department and Office UpdatesES shared that the tabulation of survey results was already finished. He also added that

what is only needed is the installation of a proper research system.

LJ studied a proposition to have a research department within each council.

ML has already started interviewing applicants for her office. She also started canvassingoffice furniture and fixtures.

SM said that her department has completed interviewing 80% of all applicants. Aside

from this, warning notes have been posted to respective lockers.

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RA reported she lacks the necessary forms. She added that Tuesday was set for the final

interview of the applicants. She also started task delegation to the departments officers.

MB reveals that many students have actually applied to his department.

FP shared that the Student Volunteer (SV) applications in her council is still going on,and that she have been planning for the SV BOLTS.

ED said that the preparation for Buklod Atenista is almost done. He revealed to the

board that InfoDigest cant be released during ORSEM. The alternative action is to

distribute it during NSTP classes.

3. T-shirt DesignRA asked if the design on the CSGs official shirts would be the same for all departments

and offices. ED thought to have two types of design. EN suggested that eachdepartment should have an identity color. It was agreed that the following colors would

be assigned to the given departments and offices:

Red - DAA

Yellow - DIN

Green - DSSW

Blue - DMSA

White - Offices

Black - special committees

EN added that department heads could also wear white to identify him/her as belonging

to the executive board. It was also approved by the majority that a standard CSG design

would be reflected at the back of the shirt; the front would be to the departments

discretion. Furthermore, the board chose to use polo type rather than tees.

4. Talent Expo VC reported updates regarding the SACDEVs intent to make the CSG as official

organizer of the Talent Expo. EN required VC to pass a name list of volunteers or core

team members who would want to organize the Talent Expo to the AdministrativeOffice.

5. Furniture and FixturesEN asked updates from ML regarding the acquiring of office furniture and fixtures. EN

set May 21 as the deadline of acquisition.

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6.Agreed Datesy Community Building for CSG was set to June 6, 2010.y General Assembly of all CSG staff is on May 15, 2010 (1-4 PM).y Executive Board Recollection was set on May 23, 2010.y June 16 is set for school opening.

7. Cash FlowJT reported the Cash Flow Statement as of April, 2010. Each department was allocated a

maximum budget of Php 65,000 for each semester.

8. Strategic Planning WeekEN emphasized how crucial would the Strategic Planning Week be to the operation of

the CSG. This would run from May 12 to May 22, 2010. Segmentation is as follows:

May 12 , 6 PM Mission, Vision, Goals, Campus Situation Report

May 13, 6 PM SWOT Analysis

May 14-18, time not set Consultation per office and per department (DAA, DSSW,

DMSA, and OIP)

May 19, 6 PM Feedback, year scheduling

May 20, 6 PM Feedback, finalization

The output of the said program is a booklet containing all planned

activities/programs/projects. Copies of the booklet would be circulated so that,accordingly, the CSG will hold accountability.

EN would prepare the needed templates needed such as those for the SWOT Analysis,

Program Planning, and Project Planning. He advised a template that departments and

offices should accomplish. This shall contain the following field headings:

GeneralObjectives

SpecificObjectives

Project/Policy/Program Milestone KeyResultsArea

Performance/VerifiableIndicators

9.AdjournmentEN thanked all the participants for their presence and concluded the meeting at 1715

hours.