minutes - co.hinds.ms.us 18, 2017.pdfbobby mcgowan– member mike morgan – member also present and...

December 18, 2017

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MINUTES

BE IT remembered that on the 18th day of December 2017, at 9:00 A.M., the

Board of Supervisors of Hinds County met in the Board of Supervisors’ Room, Jackson,

Mississippi; pursuant to the provisions of Mississippi Code 1972, Annotated, Section 19-

3-19 and resolution heretofore adopted by the Board. This being a special meeting of

said Board, when the following were present:

DARRELL MCQUIRTER– PRESIDENT

ROBERT GRAHAM– VICE PRESIDENT

PEGGY HOBSON CALHOUN – MEMBER

BOBBY MCGOWAN– MEMBER

MIKE MORGAN – MEMBER

Also present and attending upon said Supervisors’ Court were Chancery Clerk

and Clerk of the Board of Supervisors Eddie Jean Carr; Deputy Chancery Clerk Greta

Lovell; Deputy Chancery Clerk Keelan Sanders; Lieutenant Stanley Thurmond;

Emergency Management Director Ricky Moore; County Administrator Carmen Davis;

and Board Attorney Pieter Teeuwissen when the following business was had and done,

to-wit:

AGENDA

ATTACHED TO and incorporated herein is the Agenda for today’s meeting. A

notice was posted pursuant to statute.

INVOCATION

PRESIDENT MCQUIRTER called the meeting to order at 9:13 A.M. Minister

Kenneth Lewis, Hinds County Board of Supervisor Employee, offered the invocation.

PLEDGE OF ALLEGIANCE

PRESIDENT MCQUIRTER requested all stand and recite the Pledge of

Allegiance.

CHRISTMAS CAROLS

Mr. James “Lap” Baker and Mr. John Alford serenaded the audience with

several Christmas songs.

SERVICE PINS

INTERIM OPERATIONS Manager James Ingram presented service pins for

December 2017 for Hinds County employees.

Ferniece N. Galloway, Juvenile Justice Center 5 years of service

December 18, 2017

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Janice Taylor, Public Works 35 years of service

Mary Tory, Public Works 25 years of service

Curtis Bozeman, Public Works 20 years of service

Johnny R. James, Public Works 5 years of service

Marketa Graham, Public Works 5 years of service

Brandon Harris, Public Works 5 years of service

T. C. Williams, Sheriff’s Office 10 years of service

LaTonya Sturgis, Tax Assessor 10 years of service

Gloria J. Wilson, Tax Assessor 10 years of service

Document affixed hereto and incorporated herein.

RESOLUTION

Honoring the Life of Mrs. Ida Christine Hardy Lee

UPON A motion of Peggy Hobson Calhoun and a second by Mike Morgan,

Robert Graham voting aye, Bobby McGowan voting aye, Darrel McQuirter voting aye, it

was

RESOLVED to approve a Resolution of the Hinds County Board of Supervisors honoring the life of Mrs. Ida Christine Hardy Lee. Document affixed hereto and incorporated herein.

GRANT MATCHING FUNDS

Deny Request for Grant Matching Funds

UPON A motion of Darrel McQuirter and a second by Robert Graham, Peggy

Hobson Calhoun voting aye, Bobby McGowan absent not voting, Mike Morgan voting

aye, it was

RESOLVED to Deny the request from Chancery Judge Denise Owen for $5,000 matching funds for Families First of MS Grant. Document affixed hereto and incorporated herein.

MINUTES

UPON A motion of Robert Graham and a second by Mike Morgan, Peggy Hobson

Calhoun voting aye, Bobby McGowan absent not voting, Darrel McQuirter voting aye, it

was

RESOLVED to approve the minutes of December 4, 2017.

CLAIMS

Interfund Loan



was

RESOLVED to approve the following interfund loan as of December 18, 2017. Document affixed hereto and incorporated herein.

December 18, 2017

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Loan to: Jackson-Hinds Library System Fund $ 20,000.00 Loan from: E-911 Fund $ 20,000.00


Calhoun voting aye, Bobby McGowan voting aye, Darrel McQuirter voting aye, it was

RESOLVED to approve the following interfund loan, as needed to defray additional expenses in the current month, as of December 18, 2017. Document affixed hereto and incorporated herein.

Loan to: General County Fund $ 500,000.00 Loan from: E-911 Fund $ 500,000.00 Interfund Advance Repaid



RESOLVED to approve the following interfund advance repaid as of December 18, 2017. Document affixed hereto and incorporated herein.

Advance repaid to: General County Fund $ 10,000.00 Advance repaid from:Tax Collector Interface Fund $ 10,000.00




Advance repaid to: General County Fund $ 20,000.00 Advance repaid from:CDBG Fund $ 20,000.00




Advance repaid to: General County Fund $ 16,000.00 Advance repaid from:CFDA 93.104 NFusion - MHC Fund $ 16,000.00 Interfund Advance



RESOLVED to approve the following interfund advance, as needed to defray additional expenses in the current month, as of December 18, 2017. Document affixed hereto and incorporated herein.

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Advance to: Law Enforcement Liaison / DUI Fund $ 10,000.00 Advance from: General County Fund $ 10,000.00




Advance to: CFDA 16.588 Stop Violence Against Women $ 5,000.00 Advance from: General County Fund $ 5,000.00




Advance to: CFDA 16.575 Victim Witness Assistance $ 10,000.00 Advance from: General County Fund $ 10,000.00




Advance to: CFDA 16.738 JAG/JET (Jxn/DPSP) Gr. $ 5,000.00 Advance from: General County Fund $ 5,000.00 Reject Claim #1098, Specifically Check #389657 & 389658 – County Court Travel



RESOLVED to Reject the claim numbered 1098, specifically check #389657 and 389658 for court personnel travel costs in the amount of $181.90; presented by Greta Lovell.

Regular Claims # 853 – over $100,000.00 - Health Insurance (CHLIC)



RESOLVED to approve the claim numbered 853, as appears in the Supervisors’ Docket of the Claims Book, being the claims and payroll of the Hinds County Treasury; presented by Greta Lovell.

December 18, 2017

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Regular Claims – over $100,000.00

UPON A motion of Bobby McGowan and a second by Mike Morgan, Peggy

Hobson Calhoun voting aye, Robert Graham voting aye, Darrel McQuirter voting aye, it

was

RESOLVED to approve the claim numbered 869, 889, 900, 928, 1006, 1048, 1062 and 1087 as appears in the Supervisors’ Docket of the Claims Book, being the claims and payroll of the Hinds County Treasury; presented by Greta Lovell.

Regular Claims



RESOLVED to approve the claims numbered 844 – 1098 less claims numbered 853, 869, 889, 900, 928, 1006, 1048, 1062, 1087 and 1098, specifically check #389657 and 389658, as appears in the Supervisors’ Docket of the Claims Book, being the claims and payroll of the Hinds County Treasury; presented by Greta Lovell.

ORDER APPROVING CLAIMS

UPON A motion of Robert Graham and a second by Bobby McGowan, Peggy

Hobson Calhoun voting aye, Darrel McQuirter voting aye, Mike Morgan voting aye, it

was

RESOLVED to approve the claims portion of the minutes of the Hinds County Board of Supervisors for December 18, 2017. Document affixed hereto and incorporated herein.

ELECTED OFFICIALS

Election Commission – Renew Contract with Election Systems & Software for Elections

Board Attorney Pieter Teeuwissen requested the Board renew the services,

storage and support services contract with Election Systems & Software for a one year

period, with two additional one year renewal terms. The annual cost is approximately

$197,680.00 per year

UPON A motion of Mike Morgan and a second by Robert Graham, Peggy Hobson


was

RESOLVED to approve renewing the contract with Election Systems & Software for a one year term with the option for two additional one year terms for election services, machine storage and support services at an annual rate of $197,680.00 per year.

PUBLIC WORKS / ROAD ALLOCATIONS / S2017 BONDS

Allocate Funds – District 2 Roads to be Paid from Series 2017 Bonds

UPON A motion of Darrel McQuirter and a second by Robert Graham, Peggy

Hobson Calhoun voting aye, Bobby McGowan voting aye, Mike Morgan voting aye, it

was

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RESOLVED to approve allocating Series 2017 Bond Funds for District 2 Road paving, pending selection of an outside/contract vendor:

Jimmy Williams Road up to $613,225.00.00 Old Highway 80 Edwards up to $200,000.00 N. Ratliff Road, from Hwy 49 to Clinton-Tinnin Rd, up to $320,000.00

Document affixed hereto and incorporated herein. Supervisor Morgan requested an update of remaining 2007B Phase II allocations

and Series 2015 Note funds available for road paving by Supervisor District.

BRIDGES

Accepting Conveyance of Land by Warranty Deed for SAP-25(346), Clinton-Tinnin Rd

UPON A motion of Darrel McQuirter and a second by Peggy Hobson Calhoun,

Robert Graham voting aye, Bobby McGowan voting aye, Mike Morgan absent not voting,

it was

RESOLVED to approve an Order accepting the conveyance of 0.08 acres of land by warranty deeds from Elizabeth Cook Tickner, James Hartwell Tickner, Robert Dale Tickner and William Preston Tickner to Hinds County, Mississippi for acquisition of Right-of-way in connection with the Clinton Tinnin Road Bridge Improvement Project SAP-25(346) and authorizing payment of just compensation for the acquisition in the amount of $590 ($145 per owner). Document affixed hereto and incorporated herein.

Accepting Conveyance of Land by Warranty Deed for SAP-25(340), Clinton-Tinnin Rd

UPON A motion of Darrel McQuirter and a second by Bobby McGowan, Peggy

Hobson Calhoun voting aye, Robert Graham voting aye, Mike Morgan voting aye, it was

RESOLVED to approve an Order accepting the conveyance of 0.36 acres of land by warranty deeds from Nicholas S Saxton and Christie Saxton to Hinds County, Mississippi for acquisition of Right-of-way in connection with the Clinton Tinnin Road Bridge Improvement Project SAP-25(340) and authorizing payment of just compensation for the acquisition in the amount of $2,700.00. Document affixed hereto and incorporated herein.

Advertise for Bids for the Removal of the Champion Hill Road Temporary Turnaround

UPON A motion of Darrel McQuirter and a second by Bobby McGowan, Peggy

Hobson Calhoun voting aye, Robert Graham voting aye, Mike Morgan voting aye, it was

RESOLVED to approve advertising for bids for the removal of the champion Hill Road Bridge Temporary Turnaround in the Jackson Advocate. Contract documents and plans may be picked up at the Public Works Office in Raymond, MS.

WILLOWOOD COMMUNITY CENTER/ ADVERTISEMENT

Advertise for Bids for Connecting Water/Sewer to Facility



was

December 18, 2017

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RESOLVED to approve advertising for bids for connecting the Water/Sewer from Willowood Community Center building to the City of Jackson lines, to be paid from the Series 2017 Bonds.



UPON A motion of Peggy Hobson Calhoun and a second by Robert Graham,

Bobby McGowan voting aye, Darrel McQuirter voting aye, Mike Morgan voting aye, it

was

RESOLVED to approve allocating Series 2017 Bond Funds for District 3 Road paving, pending selection of an outside/contract vendor and Interlocal Agreements:

Chadwick Drive from Hwy 18 to Wilson Blvd – Cost $194,665.00 Deckard Street from Westhaven Blvd. to Dead End – Cost $60,612.50 Comfort Street from Perkins St to Fernwood Dr. – Cost of $18,437.50 Weeks Street from MLK to Comfort St. – Cost 42,087.50 Sanford Street from South Drive to Wainwright – Cost $55,112.50 Dixon Road from Robinson Rd to South Dr. – Cost $122,355.00 South Drive from Dixon Rd to Westhaven Rd. – Cost $252,880.00 Enochs Avenue from Summit Dr. to Fernwood Dr. – Cost $27,450.00 Hollywood Avenue from Summit Dr. to Fernwood Dr. – Cost $54,987.50 Nimitz Street from South Dr. to Meadowmont Dr. – Cost $84,362.50 Darius Drive from Dixon Rd to Dryden Ave. – Cost $28,500.00 Westhaven Blvd from Highway 80 to South Dr. – Cost $55,662.50 Royal Oak Drive Robinson Rd. to Copperfield St. – Cost $49,437.50 Chesterfield Street. from Royal Oak Dr. to W. Ridge Dr. – Cost

$17,000.00 Copperfield Street from W. Ridge Dr. to Dead End – Cost $22,637.50 W. Ridge Drive from Copperfield St. to Robinson Rd. – Cost $44,725.00

Document affixed hereto and incorporated herein.

ADVERTISEMENT

Advertise for Requests for Proposals - Cleaning of State Owned Properties

Supervisor Calhoun stated she and Attorney Prince spoke with the Secretary of

State’s office regarding demolition of abandoned structures and/or cleaning of vacant

properties owned by the State of Mississippi. The Secretary of State’s office stated no

legislation would be required to allow the county to clean State owned property.

Attorney Simon advised that the Board Attorney’s office will verify whether Interlocal

Agreements are needed for this project.



was

RESOLVED to approve advertising for requests for proposals for Demolition/Cleaning of State owned properties and utilize 2017 Bonds pending confirmation from Board Attorney regarding use of funds and determination if Interlocal Agreements are necessary.

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PAVING PLANS / USE OF SERIES 2017 BONDS

Request to Formulize a Spending Plan for the Series 2017 Bond Proceeds

Supervisor Morgan requested the Board determine the amount of the 2017 Bond

proceeds to spend in each District and to formulize a spending plan for the Bond

proceeds.

HINDS COUNTY BOARD OF SUPERVISOR MEETINGS

Limit of Board Agenda Items for the Third Monday Meetings in November and December



RESOLVED to approve limiting Agenda Items for the third Monday Meetings in November 2018 and December 2018 (Special Meetings) to minutes, claims and emergency items only.



UPON A motion of Bobby McGowan and a second by Robert Graham, Peggy


was


Chapel Hill Road from Hwy 18 to Tank Road – Cost $696,960.00 UPON A motion of Bobby McGowan and a second by Peggy Hobson Calhoun,

Robert Graham voting aye, Darrel McQuirter voting aye, Mike Morgan voting aye, it

was


Lebanon Pinegrove Road from Highway 18 to Terry – Cost $1,521,660.00



was


Green Gable from Midway Road to I-55 MDOT ROW – Cost $436,070.00



was


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Flint Young Road from Chapel Hill to Hwy 27 – Cost $261,030.00 UPON A motion of Bobby McGowan and a second by Robert Graham, Peggy


was


Clubhouse Drive from Chapel Hill to Morrison Road – Cost $185,250.00 Document affixed hereto and incorporated herein.

ECONOMIC DEVELOPMENT AUTHORITY

Foreign Trade Zone No. 158 – Letter of Support



was

RESOLVED to approve a letter from the Board of Supervisors to Greater Mississippi Foreign-Trade Zone, Inc. supporting the inclusion of Hinds County within the Alternate Sire Framework Service Area of Foreign Trade Zone (FTZ) Number 158. At no cost to the county. Document affixed hereto and incorporated herein.



UPON A motion of Bobby McGowan and a second by Peggy Hobson Calhoun,


was

RESOLVED to approve allocating Series 2017 Bond Funds for District 5 Road paving, pending selection of an outside/contract vendor and pending replacement of Bridge:

Morrison Road, from Hwy 18 to Hwy 27 – Cost $588,510.00 UPON A motion of Bobby McGowan and a second by Mike Morgan, Peggy


was


Goina Road, from Lebanon Pine Grove to – Cost $50,905.00 See document for previous District 5 Roads.

PERMIT & ZONING

Case #U-1793, Edward Ford (hardship)

UPON A motion of Darrel McQuirter and a second by Mike Morgan, Peggy

Hobson Calhoun voting aye, Robert Graham voting aye, Bobby McGowan voting aye, it

was

December 18, 2017

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RESOLVED to approve petitioner’s request for Hardship to allow permanent placement of a Mobile Home on Agricultural Zoned Property. This property consists of 1 acres located at 1263-A Bunyard Road, Clinton, MS in District 2. The planning commission granted this petition by a vote of 7 ayes. Document affixed hereto and incorporated herein.

REQUEST FOR FUNDING / COURTROOM RECORDING EQUIPMENT

Request to Purchase new Recording Equipment for RDC Courtroom

UPON A motion of Mike Morgan and a second by Peggy Hobson Calhoun,

Robert Graham voting aye, Bobby McGowan absent not voting, Darrel McQuirter voting

aye, it was

RESOLVED to approve funding the purchase of new recording equipment and maintenance plan at the Raymond Detention Center Courtroom. The cost is $8,145.00 to be allocated from unappropriated surplus. Document affixed hereto and incorporated herein.

HUMAN CAPITAL DEVELOPEMENT

Approve Modification to MDEQ Grant Agreement #SW1067

Ms. Lavonne McGee state the grant is through the Public Works Department not

Central Repair.



was

RESOLVED to approve a modification to grant agreement #SW1067 between Hinds County Board of Supervisors and the Mississippi Department of Environmental Quality for the Local Solid Waste Assistance Program through Public Works Department.

Approve to Submit a Grant Application to MDEQ for JSU Computer Recycling Program


Robert Graham absent not voting, Bobby McGowan voting aye, Darrel McQuirter voting

aye, it was

RESOLVED to approve submitting a grant application to the Mississippi Department of Environmental Quality in the amount of $75,000 to continue the Obsolete Computer Recycling and Training Program in collaboration with Jackson State University (JSU) for the period beginning July 1, 2018 through June 30, 2019. No match required.

BUDGET AND FINANCE

Budget Amendments


Robert Graham absent not voting, Bobby McGowan voting aye, Darrel McQuirter voting

aye, it was

December 18, 2017

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RESOLVED to approve Budget Amendments representing Departmental requests to transfer between line items with the explanations provided with each amendment in compliance with GASB-34. There were several amendments that impacts the General Fund unappropriated surplus totaling $157,397.48. Documents affixed hereto and incorporated herein.

Approve Agreement with AMTEC for Arbitrage Rebate Computation-Series 2017A Bonds

UPON A motion of Bobby McGowan and a second by Mike Morgan, Peggy


was

RESOLVED to approve an Agreement with AMTEC, Tax-Exempt Compliance to begin Arbitrage Rebate Computations for the $8,730,000 Hinds County Mississippi General Obligation Refunding bonds, Series 2017A. Document affixed hereto and incorporated herein.

Approve Engagement Letter with BKD LLP for 2017 Affordable Care Act (ACA) Returns


Hobson Calhoun voting aye, Darrel McQuirter voting aye, Mike Morgan recused/absent

not voting, it was

RESOLVED to approve an Agreement letter with BKD, LLP to prepare the 2017 Affordable Care Act (ACA) information returns, including Forms 1095-C and Form(s) 1094-C. Document affixed hereto and incorporated herein.

MINUTE INSERTIONS

County Administrator Carmen Davis presented the following for minute

insertions:

A. Completed Work Schedule for the Month of November 2017 for Central Office, North, Southeast and Southwest Maintenance Crews

B. Tentative Work Schedule for the Month of January 2018 for Central Office, North, Southeast and Southwest Maintenance Crews

BOARD ATTORNEY

Contractor’s Agreement – Jerriot Smash (Permits Applications for Continental Tire)

Attorney Teeuwissen advised that in Section 5.02 of the MOU with Continental

Tire, Hinds County and the State of Mississippi requires the county to respond to any

permit applications. The county does not have personnel in house.

UPON A motion of Mike Morgan and a second by Darrel McQuirter, Peggy

Hobson Calhoun voting aye, Robert Graham voting aye, Bobby McGowan voting aye, it

was

RESOLVED to approve retaining Mr. Jerriot Smash in an amount up to $216,000 to perform services that are necessary pursuant to the Memorandum of Understanding with the State of Mississippi and Continental Tire and subject to the Hinds County Economic Development Authority reimbursing the first $189,000.00 to the county. Document affixed hereto and incorporated herein.

December 18, 2017

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Tax Matters – Final Order Tax Abatement for Double G Coatings



was

RESOLVED to approve a Final Order for tax exemption for Double G Coating in the amount of $688,207.93 for 22 mills of the General County Fund for 10 years, subject to the appropriate paperwork from the Department of Revenue.

Tax Matters – Final Order Tax Abatement for McNeely Plastic Products



RESOLVED to approve a Final Order for tax exemption for McNeely Plastic Products in the amount of $4,983,237.49 for 22 mills of the General County Fund for 10 years, subject to the appropriate paperwork from the Department of Revenue. Document affixed hereto and incorporated herein.

Tax Matters – Final Orders Tax Abatement for Kalalou



was

RESOLVED to approve a Final Order for tax exemption for Kalalou in the amount of $2,153,946.53 for 22 mills of the General County Fund for 10 years, subject to the appropriate paperwork from the Department of Revenue.

Tax Matters – Final Orders Tax Abatement for Gulf States Canners



was

RESOLVED to approve a Final Order for tax exemption for Gulf States Canners in the amount of $1,394,990.79 for 20 mills of the General County Fund for 10 years, subject to the appropriate paperwork from the Department of Revenue. Document affixed hereto and incorporated herein.

Tax Matters – Final Orders Tax Abatement for Great Southern Industries



was

RESOLVED to approve a Final Order for tax exemption for Great Southern Industries in the amount of $616,344.00 for 22 mills of the General County Fund for 10 years, subject to the appropriate paperwork from the Department of Revenue. Document affixed hereto and incorporated herein.

December 18, 2017

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Tax Matters – Final Orders Tax Abatement for Cherokee Brick & Tile



RESOLVED to approve a Final Order for tax exemption for Cherokee Brick & Tile in the amount of $592,912.00 for 20 mills of the General County Fund for 10 years, subject to the appropriate paperwork from the Department of Revenue. Document affixed hereto and incorporated herein.

Tax Matters – Final Orders Tax Abatement for Eaton Aerospace



was

RESOLVED to approve a Final Order for tax exemption for Eaton Aerospace in the amount of $1,013,335.00 for 22 mills of the General County Fund for 10 years, subject to the appropriate paperwork from the Department of Revenue.

Tax Matters – Final Orders Tax Abatement for SAKS / dba US Bank National Assoc.



was

RESOLVED to approve a Final Order for tax exemption for SAKS Incorporated / dba US Bank National Association in the amount of $6,715,940.00 for 20 mills of the General County Fund for 5 years, subject to the appropriate paperwork from the Department of Revenue.

Tax Matters – Final Orders Tax Abatement for Milwaukee Electric Tool Corporation



was

RESOLVED to approve a Final Order for tax exemption for Milwaukee Electric Tool Corporation in the amount of $1,254,047.00 for 22 mills of the General County Fund for 10 years, subject to the appropriate paperwork from the Department of Revenue.

Tax Matters – Final Orders Tax Abatement for Entergy



was

RESOLVED to approve a Final Order for tax exemption for Entergy in the amount of $21,600,000 for 18 mills of the General County Fund for 10 years, subject to the appropriate paperwork from the Department of Revenue.

December 18, 2017

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was


Livingston Road – Approximate Cost $225,000.00 Westbrook Road – Approximate Cost $150,000.00 Forest Avenue – Approximate Cost $125,000.00 Lake Glen Drive – Approximate Cost $50,000.00 Kirkley Drive – Approximate Cost $220,000.00 Meadow Lane – Approximate Cost $220,000.00

PUBLIC WORKS / MEMORANDUM OF UNDERSTANDING

MDOT Multi-Street Resurfacing, Phase 2, STP-0025-00(077) LPA 107056-701000

UPON A motion of Peggy Hobson Calhoun and a second by Bobby McGowan,


was

RESOLVED to approve a Memorandum of Understanding between the Mississippi Transportation Commission through the Mississippi Department of Transportation and the Hinds County Board of Supervisors to establish conditions under which the LPA may utilize Surface Transportation Program Funds and to specify acts required to complete the proposed project, Multi-street Project, Phase 2, STP-0025-00(077) LPA/107056/701000. Document affixed hereto and incorporated herein.

PUBLIC WORKS

Byram-Clinton Corridor Supplemental Agreement No. 4


Robert Graham not voting, Bobby McGowan voting nay, Darrel McQuirter voting aye, it

was

RESOLVED to approve Supplemental Agreement No. 4 for the Byram-Clinton Corridor Segment 2 Project No. MS-024-125(4)B. This supplemental agreement will allow contractor to lime treat the subbase in lieu of soil-cement mixing the subbase and will reduce the cost of the project by approximately $140,000. State Aid has reviewed this information and finds it to be acceptable.

EMERGENCY MANAGEMENT

Emergency Management Performance Grant / MEMA/FEMA Reimbursement



RESOLVED to approve the Board President’s signature for the EMPG (Emergency Management Performance Grant).

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CHANCERY CLERK

Order Canceling Tax Sale / Authorizing Refunds / Reassessment changes to the Assessment Rolls / Surrendered Tags


Hobson Calhoun voting aye, Darrel McQuirter voting aye, Mike Morgan absent not

voting, it was

RESOLVED to approve the following: Board Orders Parcel #642-284 reads Devine Marvin A & Dorris A, should read Devine Dorris A; Parcel #802-221 reads Watson Dennis O, should read Watson Viola T; Parcel #4858-576-592 reads Carter James E, Book 7099-280, dated 11/09/09, should read Shead Thomas & Earline, Book 7197-3290 dated 10/19/16; Parcel #4850-569-6, reads Brister Kristy A, Book 7186, page 5865, dated 02/29/2019, should read Hodges Terry L & Brenda D Life Est Brister Kristy A, Book 4648, page 681, dated 08/08/96, Book 4664, page 660, dated 09/04/96, Book 4770, page 110, dated 05/01/97 and Book 7186, page 5865, dated 02/29/2016; Parcel #4852-1-13 reads Stuckey Annie B & Homer L, Book 3550 page72, 10/01/88 , Book 4664, page 487, dated 09/09/1996, should read Stuckey Adrienne & Homer Jr, Book 7179, page 1758, dated 04/27/2015; Parcel #635-402, reads Hall Thomas L JR Etal, should read Hall Ruth M Life Est Hall Thomas L Jr etal Homestead Chargeback Cancellation Orders Parcel #4854-412-758, Rogers William L & Deirdre B c/o Roberts Ebonie L; Parcel #2966-494, Evans Robert et ux Est; Parcel #4854-409-249, Johnson Nancy; Parcel #2859-913-41, Smith Scott N; Parcel #4854-138-39, Gatlin, Lekeeta; Parcel #434-17, Hellings Kacy S; Parcel #583-124, Holiman F Allen & Paige C; Petitions for Change of Assessment Parcel #4858-625-22, Ratliff Jessie & Theresia; Parcel #2861-69, Mosley John E & Carolyn; Parcel #4965-20, Womack Thelma S; Parcel #642-284, Devine Marvin A & Dorris A; Parcel #4851-16-6, Johnson Glen Est & Dorothy; Parcel #4964-106-1, Hubbard Charlie T Revocable; Parcel #58-10, West Millsaps LLC; Parcel #58-11, West Millsaps LLC; Parcel #522-30, Clincy R T; Parcel #824-554, Life Changers Com Fellows; Parcel #2860-507-9, Hoy Jack & Judy; Parcel #2860-835-255, Stewart Rhonda A; Parcel #2861-657-281, Williams Charles E Life Est &; Parcel #4854-413-23, Sanders Judy A Life Est; Parcel #4965-600-1, Montgomery De Lois; Parcel #4968-514-7, Acey Timothy & Paige; Parcel #4969-307-2, Montgomery De Lois; Parcel #58-12, West Millsaps LLC; Parcel #58-16, West Millsaps LLC; Parcel #58-104 West Millsaps LLC; Parcel #423-38-9, Baker Lee A & Sarah B & Randa; Parcel #559-614, Evers Carl G Jr; Parcel #2853-435-6, Garner Wesley & Josephine S; Parcel #2860-507-102, Trott William H & Barbara J T; Parcel #4965-907-1, Smith Dan Lessee; Parcel #4969-30-1, Stamps Algernon Sr Et Al; Parcel #2860-835-221, Johnson Jean & Jane; Parcel #4850-834, Cassidy Mildred F Life Est; Parcel #747-346, Lampton Louis; Parcel #01-46991, Winthrop Resources Corporation; Parcel #15-45554, Wells Fargo Vendor Financial S; Parcel #37-49348, Matthew T Ephlin Agency; Parcel #13-44424, Wells Fargo Vendor Financial S; Parcel #01-48047, Leidos Engineering LLC; Parcel #01-36697, Wabash Fibre Box Co; Parcel #17-46735, Airgas Carbonic Inc; Parcel #01-47673, Mississippi Interactive LLC; Parcel #01-20061, SE Lock & Key LLC Documents affixed hereto and incorporated herein.

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Additions and Deletions to the Supplemental Roll for Homestead Exemptions for 2017


Hobson Calhoun voting aye, Darrel McQuirter voting aye, Mike Morgan absent not

voting, it was

RESOLVED to approve additions and deletions of the supplemental roll for Homestead Exemptions for the year 2017. Document affixed hereto and incorporated herein.

MINUTE INSERTIONS

Deputy Chancery Clerk Greta Lovell presented the following for minute insertions.

A. Consulting Contract between Hinds County Board of Supervisors and Turnaround Achievement Network, LLC (

B. Guaranteed Maintenance Agreement for Infoware, Inc for Hinds County

Court – Raymond)

C. Interfund Advances approved November 20, 2017 for funds 031, Law Enforcement Liaison/DUI and 062 CFDA 93.104 NFusion grants not needed, no advance made

D. Office of State Aid Road Construction Project No. LSBP-25 (37) McGuffie

Road 1 Bridge, Final Inspection has been made and acceptance date is November 13, 2017

E. Office of State Aid Road Construction Project No. LSBP-25 (42) McGuffie

Road 2 Bridge, Final Inspection has been made and acceptance date is November 13, 2017

F. Proof of Publication

1. Proceedings of the Board-FY 2018, Period 1 (Jackson Advocate)

EXECUTIVE SESSION



was

RESOLVED to close the Open Session. UPON A motion of Bobby McGowan and a second by Robert Graham, Peggy


was

RESOLVED to approve entering Executive Session for the purpose of conducting business and discussions regarding potential litigation/litigation matters, security matters and acquisition of land. PIETER TEEUWISSEN, Board Attorney, announced to the public that the Board

entered Executive Session at approximately 11:23 a.m. for the purpose of conducting

business and discussions regarding:

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1. Security Plans and Devices 2. Litigation/Potential Litigation (EEOC/Henley-Young; Ambulances Ordinance

Litigation; Food Service Contract; Energy Efficiency Contract) 3. Acquisition of Property These are purposes authorized for Executive Session by Section 25-41-7(4) (b) (c)

and (g) of the Mississippi Code of 1972, as amended, which permits executive sessions

for strategy sessions or negotiations with respect to prospective litigation, litigation or

issuance of an appealable order when an open meeting would have a detrimental effect

on the litigating position of the public body, transaction of business and discussion

regarding the report, development or course of action regarding security personnel,

plans or devices and transactions of business and discussion regarding the prospective

purchase, sale or leasing of lands.

Those entering the Executive Session were President Darrel McQuirter,

Supervisor Peggy Hobson Calhoun, Supervisor Robert Graham, Supervisor Bobby

McGowan and Supervisor Mike Morgan. Also present were Chancery Clerk Eddie Jean

Carr, County Administrator Carmen Davis, Board Attorney Pieter Teeuwissen, Special

Counsel Anthony R. Simon, Special Counsel Scherrie L. Prince, Budget and Finance

Coordinator Lure Berry, Interim Operations Manager James Ingram, John Todd, Air

Balance, who entered at approximately 11:27 exited at approximately 11:41, returned at

approximately 12:12 and exited again at approximately 12:23, Emergency Management

Director Ricky Moore who entered at approximately 11:27 exited at approximately

11:41, returned at approximately 12:12 and exited again at approximately 12:23,

Assistant Emergency Management Director Joey Perkins, who entered at approximately

11:27 exited at approximately 11:41, returned at approximately 12:12 and exited again

at approximately 12:23, Director of Maintenance Robert Bell, who entered at

approximately 11:27 and exited at approximately 11:41.

Security Plans and Devises

County Administrator Davis briefed the Board regarding air quality testing at

EOC headquarters. Mr. Todd then discussed the air quality testing results, including

types of mold. Concerns were also raised pertaining to liability and protecting

employees. Mr. Todd and County personnel exited to discuss matters further. All returned

with additional suggestions such as better filters, relocating personnel and immediate

notification to the City of Jackson as building owner. Discussion only/no action taken.

Litigation/ Potential Litigation

(i) Inmate Food Service Contract – Summit Foods

County Administrator Davis discussed the Summit Foods contract termination

within the context of the consent decrees, other alternatives for food service and

various challenges with providing food service to adult and juvenile detainees.

Discussion only/no action taken.

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(ii) EEOC Claim / Potential Litigation

Board Attorney Teeuwissen briefed the Board regarding the Roberta Bell EEOC

claim. In sum, the County’s insurance deductible far exceeds the demand and

EEOC mediation recommendation.



RESOLVED to settle the Roberta Bell EEOC claim for an amount not to exceed $1,000.00.

(iii) Ambulance Ordinance Violation

Board Attorney Teeuwissen discussed Ambulance Ordinance Violations and legal

strategy regarding pending litigation. Discussion only/no action taken.

(iv) Energy Efficiency Contract

Board Attorney Teeuwissen briefed the Board regarding Attorney General

Opinion 2017-00276 and Mississippi Development Authority interim process

guide. The various guidance does not readily reconcile, but legal counsel advised

that MDA must approve all energy-efficiency contracts (per statute). Board

Counsel advised that the Board could pursue an agreement with the only vendor

who responded to the RFQ, or could start the process anew. Discussion only/no

action taken.

Acquisition of Property

(i) Old Military Building

Special Legal Counsel Prince discussed the Old Military Building appraisal and

whether to pursue purchasing the building. County Administrator Davis

recommended purchasing the building to accommodate various County needs.



was

RESOLVED to make an offer on the Old Military Building (located at 664 S. State Street, Jackson, MS) not to exceed $550,000, which is less than the appraised value of $620,000. This property is identified as Tax Parcels 195-9, 195-13 and 195-13-1 by the Hinds County Tax Assessor. UPON A motion of Peggy Hobson Calhoun and a second by Mike Morgan,


was

RESOLVED to authorize the Board President to execute all documents to facilitate closing on said property by the end of 2017 and grant the authority to approve a special claim for closing funds to be presented at the settlement of this transaction.

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(ii) Volunteer Fire Stations

UPON A motion of Mike Morgan and a second by Bobby McGowan, Peggy


was

RESOLVED to authorize the Board President to execute all documents to facilitate closing on an 1.34+/- acre parcel of land located on the west side of Springridge Road for the Volunteer Fire Department and grant the authority to approve a special claim for closing funds to be presented at the settlement of this transaction. This property is identified as a portion of Tax Parcel 4852-2-4 by the Hinds County Tax Assessor. The purchase of this property was previously approved on November 6, 2017. UPON A motion of Robert Graham and a second by Bobby McGowan, Peggy

Hobson Calhoun voting aye, Mike Morgan voting aye, Darrel McQuirter voting aye, it

was

RESOLVED to return to Open Session. The Board returned to Open Session from Executive Session at approximately

1:03 p.m. No other action, vote or discussion of any kind took place in the Executive

Session. Document affixed hereto and incorporated herein.

AMBULANCE ORDINANCE

Fine Reliant Transport for Operating Medical Transport without Authorization

UPON A motion of Mike Morgan and a second by Bobby McGowan, Peggy

Hobson Calhoun voting aye, Robert Graham not voting, Darrel McQuirter voting aye, it

was

RESOLVED to fine Reliant Transportation LLC $1,000.00, pursuant to the Ambulance Ordinance of Record, for operating ambulance service without being regulated by the County and per statute summon Reliant Transportation LLC to appear before the Board of Supervisors regarding the fine.

ENERGY EFFICIENCY REQUEST FOR QUALIFICATIONS

Fine Reliant Transport for Operating Medical Transport without Authorization

A motion was made by Supervisor McQuirter to re-advertise for energy efficiency

RFQ, Request for Qualifications. The motion was seconded by Supervisor Calhoun.

Supervisor Graham made a substitute motion to approve the Professional Development

Agreement with Johnson Control. The Substitute motion was seconded by Supervisor

Morgan.

UPON the Substitute motion of Robert Graham and a second by Mike Morgan,

Peggy Hobson Calhoun not voting, Bobby McGowan voting aye, Darrel McQuirter not

voting, it was

RESOLVED to approve executing the Professional Development Agreement with Johnson Controls for the Energy Efficiency Project. Document affixed hereto and incorporated herein.

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Supervisor McQuirter stated that he felt more than one vendor needed to make

proposals on this project. Supervisor Calhoun agreed that more than one vendor was

needed, but not voting also due to uncertainty of whether the county should receive

approving authority from the Mississippi Development Authority for legislation approved

July 2017.

INMATE FOOD SERVICE

Reject Proposal from Summit Food Service for Inmate Meals



RESOLVED to reject the proposal from Summit Food Service due to substantial price increase. This price increase is in excess of the current budget for this contract.

Authorize Administrator to Negotiate for Purchase of Equipment for Food Service



was

RESOLVED to authorize the County Administrator to negotiate pricing and purchase for equipment for inmate food service.

PERSONNEL

Create Necessary PINS in County Organizational Chart for Food Service (up to 16)



RESOLVED to approve and authorize the personnel department to create up to 16 PINS for new employees for Inmate Food Service at the Detention Centers.

Rescind November 6, 2017 Vote - Public Works Employees Paid from General Fund



was

RESOLVED to rescind the action of the Board on November 6, 2017 authorizing two employees for the Public Works Department to be paid from the General County fund.

Authorize Funding for November 6, 2017 Public Works Employees



was

RESOLVED to allocate Public Works Unappropriated Surplus be used to fund the two Public Works employees approved on November 6, 2017.

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ANNOUNCEMENTS

PRESIDENT MCQUIRTER announced the following meetings of the Board of

Supervisors:

January 2, 2017 Board of Supervisors’ Room Regular Meeting Chancery Court Building Jackson, MS 9:00 A.M. January 11, 2017 Board of Supervisors’ Room Work Session Chancery Court Building Jackson, MS 9:00 A.M. January 16, 2017 Board of Supervisors’ Room Special Meeting Chancery Court Building Jackson, MS 9:00 A.M. Any additional, special, recessed, or other meetings may be held by posting,

minute entry or by other means as allowed by law.

ADJOURNMENT



was

RESOLVED to adjourn until January 2, 2018, Board of Supervisors’ Room, Chancery Court Building, Jackson, MS. Whereupon the meeting adjourned at approximately 1:25 P.M. Notice is hereby given that the meeting to be held on January 2, 2018, is a Regular Meeting of the Board.

HINDS COUNTY BOARD OF SUPERVISORS ______________________________________ Mike Morgan, Board President

Attest: Eddie Jean Carr, Chancery Clerk By: _________________________D.C.