michigan department of education cash management system craig thurman office of financial management...
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Michigan Department of Education
Cash Management System
Craig ThurmanOffice of Financial Management
July 30, 2008
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Cash Management System
CMS replaces the Grants Cash Management and Reporting System (GCMRS)
•New technology•Increased functionality•Improved usability•Integration with MEGS•Improved security•Fiscal monitoring tools•New accounting procedures
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Functions for Recipients
•Request funds
•Certify fund requests
•Report and certify final expenditures
•View data
•Control access
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Functions for MDE
•Monitor and control cash disbursements
•Authorize disbursements to recipients via MAIN
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CMS: Accessing the Website
https://mdoe.state.mi.us/cms
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Security Level Access and Options
Number 1-Recipient Certify
• Request funds for a project
• Certify funds requests
• Report final expenditures
• View data
• Control access
• Maintain business contacts
• Certify final expenditures
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Number 2-Recipient Enter
• Request funds
• Report final expenditures
• View data
• Maintain business contacts
Security Level Access and Options
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Number 3-Recipient View
• View data
• Maintain business contacts
Security Level Access and Options
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Requesting Funds for a Project
• Active projects are listed
• Click column headers to sort the list
• Select the project
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• Enter Interim Cumulative Expenditures
• Enter Advance Amount, click “30 Day Advance”, if applicable
• Save. CMS calculates Current Total Cash Request.
• Navigate: List, Previous, Next
Requesting Funds for a Project
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Viewing Data
• View your CMS data
• Payment Ledger
• Disbursements
•Export to spreadsheet
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Payment Ledger
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Disbursements
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Controlling Access
• Control users with Recipient Enter and Recipient View access
• E-mail Contact? Will also receive copies of automated CMS e-mails
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Maintaining Business Contact
• Business Contact will receive CMS automated e-mail notices
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• Final Expenditure Report due
• Final Expenditure Report delinquent
• Overpayment
• Reopened Final Expenditure Report
• Disbursements
CMS System Generated Notices
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FINAL EXPENDITURE REPORTS
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Contact Information
CMS: Debby Roberts at (517) 335-0534
CMS Security: Janet Brown at (517) 335-0550
Email [email protected]
Website https://www.mdoe.state.mi.us/cms/