mi-access spring 2012 webcast

11

MI-Access Spring 2012 Webcast

MI-Access Spring 2012 Webcast

February 2, 2012February 2, 2012

22

Welcomeand Introductions

Welcomeand Introductions

Jim Griffiths Manager, Assessment Administration

and Reporting

Office of Standards & Assessment

New Name for OEAANew Name for OEAA

Bureau of Assessment & Accountability

BAA

Office of Standards & Assessment -

OSA

Office of Psychometrics, Accountability,

Research & Evaluation - OPARE

Office of Assessment

Business Operations -

OABO

44

Our Presenters are…Our Presenters are…Jim Griffiths – BAAManager, Assessment Administration and Reporting

Linda Howley – BAAAssessment Consultant for Students with Disabilities

Dan Evans – BAAAnalyst, Administration and Reporting

Stephanie Pfahlert – Questar Assessment, Inc.MI-Access Project Manager

Jim Griffiths – BAAManager, Assessment Administration and Reporting

Linda Howley – BAAAssessment Consultant for Students with Disabilities

Dan Evans – BAAAnalyst, Administration and Reporting

Stephanie Pfahlert – Questar Assessment, Inc.MI-Access Project Manager

55

Submitting QuestionsSubmitting Questions

Email: [email protected] any time at:

www.MIstreamnet.com


www.MIstreamnet.com

http://www.mistreamnet.com/


66

Webcast AgendaWebcast Agenda

●The MI-Access “Top 10”●MI-Access Assessment Basics●What’s New This Spring 2012?●Participation and Supported

Independence (P/SI)●Functional Independence●Do Not Read Aloud Items●Assessment Accommodations

●The MI-Access “Top 10”●MI-Access Assessment Basics●What’s New This Spring 2012?●Participation and Supported

Independence (P/SI)●Functional Independence●Do Not Read Aloud Items●Assessment Accommodations

77

Webcast AgendaWebcast Agenda

●BAA Secure Site Processes●Receiving Your Assessment Materials●Returning Materials after testing●Fees●Most Common Errors●Important Communications

●BAA Secure Site Processes●Receiving Your Assessment Materials●Returning Materials after testing●Fees●Most Common Errors●Important Communications

88

MI-Access Top 10 ListMI-Access Top 10 List

10. Fill in answer bubbles completely with a #2 pencil

11. FI students do not fill in their own bubbles

12. Tested Roster is IMPORTANT13. Verify information in the Educational

Entity Master (EEM)14. Security Compliance Form stays in

district



12. Tested Roster is IMPORTANT13. Verify information in the Educational

Entity Master (EEM)14. Security Compliance Form stays in

district

99

MI-Access Top 10 ListMI-Access Top 10 List5. Review the “Students NOT TESTED”

screen6. Inventory Materials when received7. Apply Pre-ID Labels to Answer

Documents8. Know Your Accommodations9. READ the MANUAL!

5. Review the “Students NOT TESTED” screen

6. Inventory Materials when received7. Apply Pre-ID Labels to Answer


1010

MI-Access Assessment Basics

MI-Access Assessment Basics

1111

Spring Assessment WindowSpring Assessment Window

Grade 11

February 13 – March 23, 2012

Grade 11

February 13 – March 23, 2012

1212

Who’s Being Assessed?Who’s Being Assessed?

Populations assessed:● Participation● Supported Independence ● Functional Independence

Populations assessed:● Participation● Supported Independence ● Functional Independence

1313

What’s Being Assessed?What’s Being Assessed?

Content areas assessed for each population:● English Language Arts P/SI

− FI Accessing Print − FI Expressing Ideas

● Mathematics ● Science

Since MI-Access does not assess Social Studies, the IEP team must decide the appropriate district level test.

Content areas assessed for each population:● English Language Arts P/SI

− FI Accessing Print − FI Expressing Ideas

● Mathematics ● Science

Since MI-Access does not assess Social Studies, the IEP team must decide the appropriate district level test.

1414

Key DatesKey Dates

Arrival of Materials: Week of Jan 30

Additional Orders: February 6 – March 16

Return Materials: NO LATER THAN April 6

Arrival of Materials: Week of Jan 30

Additional Orders: February 6 – March 16

Return Materials: NO LATER THAN April 6

1515

What’s New This Spring 2012?What’s New This Spring 2012?

● Student Demographic data entry in MSDS

● P/SI Booklets produced separately● P/SI Picture Cards produced separately

● Student Demographic data entry in MSDS

● P/SI Booklets produced separately● P/SI Picture Cards produced separately

1616

WHAT’S NEW FOR Spring 2012 (Cont’d)WHAT’S NEW FOR Spring 2012 (Cont’d)

● Participation and Supported Independence assessment booklets are separated and no longer are combined in flip-style booklets.

For example, the Participation ELA and Mathematics booklet is separate from the Supported Independence ELA and Mathematics booklet.

● Participation and Supported Independence assessment booklets are separated and no longer are combined in flip-style booklets.

For example, the Participation ELA and Mathematics booklet is separate from the Supported Independence ELA and Mathematics booklet.

1717



www.MIstreamnet.com


www.MIstreamnet.com



1818

Participation and Supported Independence (P/SI)

Participation and Supported Independence (P/SI)

Linda Howley Assessment Consultant

for Students with DisabilitiesOffice of Standards & Assessments

1919

P/SIP/SI

Student Populations

Content Areas

Assessment Booklets

Item Formats

Scoring Rubrics

Student Populations

Content Areas

Assessment Booklets

Item Formats

Scoring Rubrics

2020

ParticipationParticipation

Students who have, or function as if they have, severe cognitive impairment

Students who have, or function as if they have, severe cognitive impairment

2121


Expected to require extensive ongoing support in adulthood and may have significant cognitive and/or physical impairments that limit their ability to generalize or transfer learning

Dependent on others for most, if not all, daily living needs

Expected to require extensive ongoing support in adulthood and may have significant cognitive and/or physical impairments that limit their ability to generalize or transfer learning

Dependent on others for most, if not all, daily living needs

2222


The instructional approach for these students targets opportunities for them to integrate into age-appropriate tasks, activities related to daily living skills, and academic content

The instructional approach for these students targets opportunities for them to integrate into age-appropriate tasks, activities related to daily living skills, and academic content

2323

Supported IndependenceSupported Independence

Students who have, or function as if they have, moderate cognitive impairmentStudents who have, or function as if they have, moderate cognitive impairment

2424


Will require ongoing support in major life roles and may have cognitive and/or physical impairments that limit their ability to generalize or transfer learning

Will require ongoing support in major life roles and may have cognitive and/or physical impairments that limit their ability to generalize or transfer learning

2525


Instructional approach is direct, in context, and targeted toward specific, essential independent living and academic skills

Instructional approach is direct, in context, and targeted toward specific, essential independent living and academic skills

2626


Working toward mastering daily living and employment routines and an acceptable level of independent living

Working toward mastering daily living and employment routines and an acceptable level of independent living

2727

P/SI Content Areas AssessedP/SI Content Areas Assessed

• English Language Arts• Mathematics• Science

MI-Access EBs/EHSCE

• English Language Arts• Mathematics• Science

MI-Access EBs/EHSCE

2828


ELA and Mathematics = BlueELA and Mathematics = Blue

2929

ELA and Mathematics = GreenGreenELA and Mathematics = GreenGreen


3030

Science = PinkScience = Pink


3131

Science = RedScience = Red


3232

Item DevelopmentItem Development

All items• aligned to EHSCEs/EBs• coded to adult life contexts

All items• aligned to EHSCEs/EBs• coded to adult life contexts

3333

Item DevelopmentItem Development

Core items count toward the student’s score

Embedded items are for field testing ONLY

Core items count toward the student’s score

Embedded items are for field testing ONLY

3434

Item Types and FormatsItem Types and Formats

Selected Response/Multiple Choice

• SI: 3 choices-graphics• P: 2 choices-graphics

Selected Response/Multiple Choice

• SI: 3 choices-graphics• P: 2 choices-graphics

3535

Item Types and FormatsItem Types and Formats

Observation/Activity• Many items use an activity-based

observation format

• Paper and pencil tests aren’t appropriate

Observation/Activity• Many items use an activity-based

observation format

• Paper and pencil tests aren’t appropriate

3636

Selected-responseSelected-response

ELA, mathematics, and science have

selected-response items

ALL selected-response items are

administered specific ways

ELA, mathematics, and science have

selected-response items

ALL selected-response items are

administered specific ways

3737


Selected-response picture cards will be provided by the MI-Access contractorSelected-response picture cards will be provided by the MI-Access contractor

3838


ONE set of picture cards will be shipped to each TEACHER based on:

• content area (P/SI ELA and Mathematics and/or P/SI Science)

ONE set of picture cards will be shipped to each TEACHER based on:

• content area (P/SI ELA and Mathematics and/or P/SI Science)

3939

Picture CardsPicture Cards

Picture cards are presented in very specific ways

• Read manual sections on the different presentation styles

• Watch presentation styles in online learning program on www.michigan.gov/mi-access

Picture cards are presented in very specific ways

• Read manual sections on the different presentation styles

• Watch presentation styles in online learning program on www.michigan.gov/mi-access

http://www.michigan.gov/mi-access

http://www.michigan.gov/mi-access

4040

Selected-ResponseSelected-Response

Two reasons for picture cards:

1. Not practical for students to look at

pictures in an assessment booklet

2. Selected-response items have to be

presented twice – each time in a

different order

Two reasons for picture cards:

1. Not practical for students to look at

pictures in an assessment booklet

2. Selected-response items have to be

presented twice – each time in a

different order

4141

Sample SI Item Sample SI Item

Which of these shows a pulley being used?Which of these shows a pulley being used?

A hammer and nailA hammer and nail

B raising a flagB raising a flag

C wheelchair on rampC wheelchair on ramp

4242


The assessment administrator will be provided with 8½ X 11 pictures of a hammer and nail, raising a flag, and a wheelchair on ramp

The assessment administrator will be provided with 8½ X 11 pictures of a hammer and nail, raising a flag, and a wheelchair on ramp

4343

Sample Participation ItemSample Participation Item

Which one can go faster?Which one can go faster?

AA

BB

4444


The assessment administrator will be provided with 8½ X 11 pictures of a car and a bicycle

The assessment administrator will be provided with 8½ X 11 pictures of a car and a bicycle

4545


4646

MI-Access ArtworkMI-Access Artwork

Artwork is available at the MI-Access Web page for review and instructional useArtwork is available at the MI-Access Web page for review and instructional use

4747

Activity-Based ObservationActivity-Based Observation

Assessment administrators need to use whatever they typically use during instruction in the format most familiar to the student

Assessment administrators need to use whatever they typically use during instruction in the format most familiar to the student

4848

Activity-Based ObservationActivity-Based Observation

Assessment administrators will provide THEIR OWN picture cards IF they are typically used during the activity or routine where the item is being administered

Assessment administrators will provide THEIR OWN picture cards IF they are typically used during the activity or routine where the item is being administered

4949

Sample Participation ItemSample Participation Item

Activity: The student will respond appropriately to a greeting from an unfamiliar person, such as a teacher, support staff, or related service provider, during arrival or dismissal time.

Scoring Focus: Responding to and/or communicating with a variety of audiences

Activity: The student will respond appropriately to a greeting from an unfamiliar person, such as a teacher, support staff, or related service provider, during arrival or dismissal time.

Scoring Focus: Responding to and/or communicating with a variety of audiences

5050

Participation Scoring RubricParticipation Scoring RubricScore Point Definition

3Responds correctly with no assessment administrator assistance

2Responds correctly after assessment administrator provides verbal/physical cues

1Responds correctly after assessment administrator provides modeling, short of hand-over-hand assistance

Condition Codes - All condition codes result in no points.A Incorrect responseB Resists/refusesC Assessment administrator provides hand-over-hand assistance and/or step-by-

step directions

5151

SI Scoring RubricSI Scoring Rubric

Score Point Definition

2 Responds correctly with no assessment administrator assistance

1Responds correctly after assessment administrator provides verbal/physical cues

Condition Codes - All condition codes result in no points.A Incorrect responseB Resists/refusesC Assessment administrator provides hand-over-hand assistance and/or step-by-step

directions

5252

Online LearningOnline Learning

MI-Access P/SI Scoring Rubrics Online

Learning Program is available on the Web

page at www.mi.gov/mi-access

MI-Access P/SI Scoring Rubrics Online

Learning Program is available on the Web

page at www.mi.gov/mi-access

5555


Email: [email protected] any time at:www.MIstreamnet.com

Email: [email protected] any time at:www.MIstreamnet.com



5656

Functional Independence

Functional Independence

Dan Evans Assessment Analyst

Administration and ReportingOffice of Standards & Assessment

5757

Functional IndependenceFunctional Independence

Student Population

Content Areas

Assessment Booklets

Item Format

Expressing Ideas Scoring Rubric

Administering Assessment

Student Population

Content Areas

Assessment Booklets

Item Format

Expressing Ideas Scoring Rubric

Administering Assessment

5858


For those students who have, or function as if they have, a mild cognitive impairment

For those students who have, or function as if they have, a mild cognitive impairment

5959


• Can typically assess their personal strengths and limitations

• Can access resources, strategies, and supports to help them maximize their independence

• Can typically assess their personal strengths and limitations

• Can access resources, strategies, and supports to help them maximize their independence

6060

Functional Independence Content AreasFunctional Independence Content Areas

Accessing Print

Expressing Ideas

Mathematics

Science

Accessing Print

Expressing Ideas

Mathematics

Science

6161

Word Recognition

Text Comprehension

Expressing Ideas Prompts

Word Recognition

Text Comprehension

Expressing Ideas Prompts

FI Accessing Print and Expressing Ideas - PurpleFI Accessing Print and Expressing Ideas - Purple

6262

FI Math Assessments - GoldFI Math Assessments - Gold

Data and Probability Geometry Measurement Numbers and

Operations Algebra

Data and Probability Geometry Measurement Numbers and

Operations Algebra

6363

Sample FI Math item

6464

Constructing New Scientific Knowledge

Reflecting on Scientific Knowledge

Using Life Science Knowledge

Using Earth Science Knowledge

Using Physical Science Knowledge

Constructing New Scientific Knowledge

Reflecting on Scientific Knowledge

Using Life Science Knowledge

Using Earth Science Knowledge

Using Physical Science Knowledge

FI Science Assessments - OrangeFI Science Assessments - Orange

6565

Sample FI Science item Sample FI Science item

6666


Resemble paper/pencil test

Use multiple-choice item format ONLY, except for Expressing Ideas

Resemble paper/pencil test

Use multiple-choice item format ONLY, except for Expressing Ideas

6767


Students DO NOT complete answer document; assessment administrators transfer student responses from test booklet to the answer document

Students DO NOT complete answer document; assessment administrators transfer student responses from test booklet to the answer document

6969

Administering FI AssessmentAdministering FI Assessment

Read the manual before administration

Scripts in the manual for each content area that MUST be followed during assessment administration

Read the manual before administration

Scripts in the manual for each content area that MUST be followed during assessment administration

7070


Become familiar with scripts ahead of time

Need to fill in assessment booklet page numbers in the script

Become familiar with scripts ahead of time

Need to fill in assessment booklet page numbers in the script

7171


Text comprehension passages are designed to be appropriate for age/interest levels of students being assessed

Most students should be able to read passages

Text comprehension passages are designed to be appropriate for age/interest levels of students being assessed

Most students should be able to read passages

7272


If a student accesses print through a reader, it is considered a standard accommodation

If a student accesses print through a reader, it is considered a standard accommodation

7373


Decide on a student-by-student basis if assessments will be administered individually or in a group

Decide on a student-by-student basis if assessments will be administered individually or in a group

7474


There is NO time limit – use own judgment on time and how much to administer in one sitting

There is NO time limit – use own judgment on time and how much to administer in one sitting

7575

Optional Test MaterialsOptional Test Materials

Mathematics: coins, bills, clocks, calendars, meters, etc.

Science: sand, water, flashlight, musical instruments, etc.

Mathematics: coins, bills, clocks, calendars, meters, etc.

Science: sand, water, flashlight, musical instruments, etc.

7676

Do Not Read Aloud ItemsDo Not Read Aloud Items

7777


“Do NOT Read Aloud” table included in front of EVERY assessment booklet

Use table to mark administrator’s booklet

“Do NOT Read Aloud” table included in front of EVERY assessment booklet

Use table to mark administrator’s booklet

7878

Sample “Do Not Read Aloud”

Table

Sample “Do Not Read Aloud”

Table

7979


Word Recognition - answer choices

Pictures/graphics not accompanied by words or labels

Word Recognition - answer choices

Pictures/graphics not accompanied by words or labels

8080


Mathematics items include: Money items – where coins or bill

can’t be named

Base 10 block items – can’t read keys and answer choices

Mathematics items include: Money items – where coins or bill

can’t be named

Base 10 block items – can’t read keys and answer choices

8181

Do Not Read Aloud ItemDo Not Read Aloud Item

Science Some picture answer choices can’t

be named because it would give answer away

Science Some picture answer choices can’t

be named because it would give answer away

8282

Do Not Read Aloud Item – SampleDo Not Read Aloud Item – Sample

8383

Do Not Read Aloud Item – SampleDo Not Read Aloud Item – Sample

8484

Do Not Read Aloud ItemDo Not Read Aloud Item

Review Appendix B in manual describing types of items that shouldn’t be read aloud

Review Appendix B in manual describing types of items that shouldn’t be read aloud

8585



www.MIstreamnet.com


www.MIstreamnet.com



8686

Assessment Accommodations

Assessment Accommodations

Linda Howley Assessment Consultant

for Students with DisabilitiesOffice of Standards & Assessments

8787

ALL MI-Access assessments are

designed using universal design

principles to be as accessible as

possible to ALL students with

disabilities

ALL MI-Access assessments are

designed using universal design

principles to be as accessible as

possible to ALL students with

disabilities

8888

Read Sections:Read Sections:

• “MI-Access Assessment Accommodations” in the Test Administrator Manual

• “Assessment Accommodation Summary Table” on the

MI-Access web site

• “MI-Access Assessment Accommodations” in the Test Administrator Manual

• “Assessment Accommodation Summary Table” on the

MI-Access web site

8989

Assessment Accommodation Summary TableAssessment Accommodation Summary Table

Displays accommodations for • MEAP• MEAP-Access• MI-Access • ELPA• NAEP

Displays accommodations for • MEAP• MEAP-Access• MI-Access • ELPA• NAEP

9090


Accommodation Types●Standard (S)

−Does not change the construct of what’s being measured

Accommodation Types●Standard (S)

−Does not change the construct of what’s being measured

9191


Accommodation Types●Non-standard (NS)

−Changes construct of test−Does NOT count toward

Valid assessment scores School accountability

−Must be communicated to parents and students

Accommodation Types●Non-standard (NS)

−Changes construct of test−Does NOT count toward

Valid assessment scores School accountability

−Must be communicated to parents and students

9292


Accommodation Types•Universal

−Any student can utilize, regardless of eligibility, without changing what is being measured by the assessment

Accommodation Types•Universal

−Any student can utilize, regardless of eligibility, without changing what is being measured by the assessment

9393


9494

Assessment Accommodations IEP Team Decision MakingAssessment Accommodations IEP Team Decision Making

The IEP Team has two responsibilities by law:●Choose which state assessment●Choose accommodations

(if any)

The IEP Team has two responsibilities by law:●Choose which state assessment●Choose accommodations

(if any)

9595


●Determine if the student is in grade 11●Remember, same grade as reported

enrolled in MSDS●If student in ungraded program, is the

students age 17 on or before 12/01/11?●If so, student must take MME or MI-Access

●Determine if the student is in grade 11●Remember, same grade as reported

enrolled in MSDS●If student in ungraded program, is the

students age 17 on or before 12/01/11?●If so, student must take MME or MI-Access

9696

IEP Team Decision Making IEP Team Decision Making

AssessmentType of

AssessmentBased On

Michigan Merit Examination General GLCEs

Functional Independence AA-AAS Extended GLCEs

Supported Independence AA-AAS Extended GLCEs

Participation AA-AAS Extended GLCEs

Grade 11 Assessment Continuum

9797


Students in grade 11 take:−MME in its entirety, or−MI-Access Functional Independence, or−MI-Access Supported Independence, or−MI-Access Participation

**No mixing and matching

Students in grade 11 take:−MME in its entirety, or−MI-Access Functional Independence, or−MI-Access Supported Independence, or−MI-Access Participation

**No mixing and matching

9898


●Decision Making Worksheet●What content standards?●What does instruction look like? ●Level of independence? ●Assessment? ●Accommodations?

●Decision Making Worksheet●What content standards?●What does instruction look like? ●Level of independence? ●Assessment? ●Accommodations?

9999

Assessment Accommodation IEP Team Decision MakingAssessment Accommodation IEP Team Decision Making

The IEP team may designate ANY accommodation it deems necessary.●Student needs●Routinely used in instruction●Must be documented in IEP●Decision must be made for each

content area

The IEP team may designate ANY accommodation it deems necessary.●Student needs●Routinely used in instruction●Must be documented in IEP●Decision must be made for each

content area

100100

Must be documented in a student’s IEP and routinely used during classroom instruction.

• Braille

• Enlarged Print

• Audio versions (CD)

Must be documented in a student’s IEP and routinely used during classroom instruction.

• Braille

• Enlarged Print

• Audio versions (CD)

Accommodated VersionsAccommodated Versions

101101

Accommodated FormatsAccommodated Formats

Braille Kit includes●Braille Form-9 test booklet●Assessment Administrator Booklet

for Braille (AABB)●Braille ruler, if applicable●Answer document

Braille Kit includes●Braille Form-9 test booklet●Assessment Administrator Booklet

for Braille (AABB)●Braille ruler, if applicable●Answer document

102102


Braille version

●Print-to-Braille correspondence available at www.mi.gov/mi-access

●Student answers must be transferred onto scannable answer document

Braille version

●Print-to-Braille correspondence available at www.mi.gov/mi-access

●Student answers must be transferred onto scannable answer document

http://www.mi.gov/mi-access

http://www.mi.gov/mi-access

103103


Braille version●Braille material can only be ordered

by telephone at 877-560-8378 option 4

●Student name and UIC required to place Braille orders

Braille version●Braille material can only be ordered

by telephone at 877-560-8378 option 4

●Student name and UIC required to place Braille orders

104104


Enlarged Print Kit includes●Enlarged print test booklet

−Enlarged print is approximately 15-point font size

●Regular print Form 1 test booklet●Enlarged print ruler (if applicable)●Answer document

Enlarged Print Kit includes●Enlarged print test booklet

−Enlarged print is approximately 15-point font size

●Regular print Form 1 test booklet●Enlarged print ruler (if applicable)●Answer document

105105


Audio CD kit includes●CD ●Form 1 test booklet●Answer document●Ruler (if applicable)

Audio CD kit includes●CD ●Form 1 test booklet●Answer document●Ruler (if applicable)

106106


Audio CD version●Administered individually, or in

small groups when each student has a headset and control over the CD player

●CD track listings posted to www.mi.gov/mi-access

Audio CD version●Administered individually, or in

small groups when each student has a headset and control over the CD player

●CD track listings posted to www.mi.gov/mi-access

107107

Common AccommodationsCommon Accommodations

Scribe●Make sure it is transcribed exactly

how student dictates onto student answer document

●Scribe must initial and date answer document

●Fill in Scribe bubble on answer document

Scribe●Make sure it is transcribed exactly

how student dictates onto student answer document

●Scribe must initial and date answer document

●Fill in Scribe bubble on answer document

108108

Common AccommodationsCommon Accommodations

Word Processing of Expressing Ideas response●Each page must have student

labels ●Insert word-processed response

into student’s answer document●Follow special handling instructions

in Test Administrator Manual

Word Processing of Expressing Ideas response●Each page must have student

labels ●Insert word-processed response

into student’s answer document●Follow special handling instructions

in Test Administrator Manual

109109

Assessment Accommodations ResourcesAssessment Accommodations Resources

● OSE-EIS New State Model IEP Material● Statewide Assessment Selection Guidelines

−Sample assessment items−Assessment selection flowchart−Case studies

● EBs, EHSCEs● Online Learning Program● Assessment Plans

● OSE-EIS New State Model IEP Material● Statewide Assessment Selection Guidelines

−Sample assessment items−Assessment selection flowchart−Case studies

● EBs, EHSCEs● Online Learning Program● Assessment Plans

110110

Assessment Accommodations ResourcesAssessment Accommodations Resources

Web resources●www.mi.gov/baa●www.mi.gov/mi-access●www.mi.gov/ose-eis

Web resources●www.mi.gov/baa●www.mi.gov/mi-access●www.mi.gov/ose-eis

111111



www.MIstreamnet.com


www.MIstreamnet.com



112112

BAASecure Site

BAASecure Site



113113

BAA Secure Site AddressBAA Secure Site Address

www.michigan.gov/baa-securewww.michigan.gov/baa-secure

http://www.michigan.gov/baa-secure

http://www.michigan.gov/baa-secure

114114

BAA Secure SiteAnnouncement page

BAA Secure SiteAnnouncement page

• Contains important messages in relation to the BAA Secure Site

• Contains important deadlines and dates regarding the BAA Secure Site

• Contains information for all assessments

• Contains important messages in relation to the BAA Secure Site

• Contains important deadlines and dates regarding the BAA Secure Site

• Contains information for all assessments

115115

BAA Secure SiteAdditional Material Orders


• Always check with district coordinator• Only district level user can place an

additional order• Click on Add’l Material Orders from the

left

• Always check with district coordinator• Only district level user can place an

additional order• Click on Add’l Material Orders from the

left

116116



117117



• Braille orders, call 877-560-8378 and press option 4.

• Kits include one answer document• First time orders do not need to order

ancillary materials, i.e. Return of Materials Packet, Teacher Return Envelopes, etc.

• All orders shipped to the district coordinator

• Braille orders, call 877-560-8378 and press option 4.

• Kits include one answer document• First time orders do not need to order

ancillary materials, i.e. Return of Materials Packet, Teacher Return Envelopes, etc.

• All orders shipped to the district coordinator

118118

BAA Secure SiteOrder Summary/Tracking


• Click on Order Summary/Tracking from the left

• Available to track your order and shipment:• Order Detail for each order • Current status of ordered• Date shipped• Tracking number with link to track the

package(s) through the shipping vendor i.e., UPS

• Click on Order Summary/Tracking from the left

• Available to track your order and shipment:• Order Detail for each order • Current status of ordered• Date shipped• Tracking number with link to track the

package(s) through the shipping vendor i.e., UPS

119119



120120

BAA Secure SiteBarcode LabelsBAA Secure SiteBarcode Labels

• All answer documents must have a barcode labelMust be the correct student labelincluding home school students

• Students must be identified for testing to print a label

• Click on Barcode Label from the menu at the left

• All answer documents must have a barcode labelMust be the correct student labelincluding home school students

• Students must be identified for testing to print a label

• Click on Barcode Label from the menu at the left

121121


122122


123123


• All answer documents must have a barcode label

• Print with a laser printer, not inkjet• Specific to student, school, and test

cycle• Cannot use previous years

• All answer documents must have a barcode label

• Print with a laser printer, not inkjet• Specific to student, school, and test

cycle• Cannot use previous years

124124


• Cannot use from other test cycles i.e., MME, MEAP-Access or MEAP

• Reprint damaged labels• Ensure the barcode label is for the

correct student

• Cannot use from other test cycles i.e., MME, MEAP-Access or MEAP

• Reprint damaged labels• Ensure the barcode label is for the

correct student

125125

BAA Secure SiteStudent Demographics


• Student demographics such as, ethnicity, special education, economically disadvantaged, etc. will be loaded from the February file uploaded to the Michigan Student Data System (MSDS) and any following Student Record Maintenance Records

• Student demographics such as, ethnicity, special education, economically disadvantaged, etc. will be loaded from the February file uploaded to the Michigan Student Data System (MSDS) and any following Student Record Maintenance Records

126126



• Loaded prior to Tested Roster• Schools will not be able to update or change

student demographics on the BAA Secure Site

• Any changes or updates must be made through MSDS prior to the end of Tested Roster

• Don’t forget the special education flag!• UIC’s must be resolved

• Loaded prior to Tested Roster• Schools will not be able to update or change

student demographics on the BAA Secure Site

• Any changes or updates must be made through MSDS prior to the end of Tested Roster

• Don’t forget the special education flag!• UIC’s must be resolved

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BAA Secure SiteTested Roster


• Very important!!• Very important!!• Very important!!• Tentatively April 25 – May 2, 2012• Last chance to identify problems and

report them

• Very important!!• Very important!!• Very important!!• Tentatively April 25 – May 2, 2012• Last chance to identify problems and

report them

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• Verify all answer documents received• Verify no duplicate records• Verify students are listed in building

where they tested• Verify student demographics

How do you change them? In MSDS.

• Verify all answer documents received• Verify no duplicate records• Verify students are listed in building

where they tested• Verify student demographics

How do you change them? In MSDS.

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• Out-of-Level• Prohibitive Behavior• Non-Standard Accommodation• Special Education• Reports and AYP file created from

this data

• Out-of-Level• Prohibitive Behavior• Non-Standard Accommodation• Special Education• Reports and AYP file created from

this data

130130



131131

BAA Secure SiteNot Tested

BAA Secure SiteNot Tested

• Start getting prepared now• Select reason student did not test• Needed for federal reporting and

AYP• Not Tested will be available in May

• Start getting prepared now• Select reason student did not test• Needed for federal reporting and

AYP• Not Tested will be available in May

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BAA Secure SiteReport Printing Options


• Selected at a district level• Two options:

All reportsGreen – individual student report,

student record labels, and parent reports

• Defaults to Green option

• Selected at a district level• Two options:

All reportsGreen – individual student report,

student record labels, and parent reports

• Defaults to Green option

133133



134134

BAA Secure SiteBAA Secure Site

• BAA Secure Site User ManualLocated on log in page Located at bottom of Announcement

page after logging in• Contact us at [email protected]• Contact us at 877-560-8378 and press

option 4 for MI-Access

• BAA Secure Site User ManualLocated on log in page Located at bottom of Announcement

page after logging in• Contact us at [email protected]• Contact us at 877-560-8378 and press

option 4 for MI-Access

135135



www.MIstreamnet.com


www.MIstreamnet.com



136136

Receiving Your Assessment Materials From Questar

Assessment, Inc.

Receiving Your Assessment Materials From Questar

Assessment, Inc.

Stephanie PfahlertProject Manager

Questar Assessment, Inc.

137137

NEW this Spring!NEW this Spring!

●A District Return Sheet is included in the district's Materials Return Kit. Please use the form to confirm that materials from all participating schools in your district are being returned to the contractor and are accounted for

●If your district has more than 19 schools participating this spring, a District Return Continuation Sheet is also provided

●A District Return Sheet is included in the district's Materials Return Kit. Please use the form to confirm that materials from all participating schools in your district are being returned to the contractor and are accounted for

●If your district has more than 19 schools participating this spring, a District Return Continuation Sheet is also provided

138138

Arrival of MaterialsArrival of Materials

Districts that entered Initial Materials Orders in the BAA Secure Site by January 13:

• One shipment of materials, including assessment booklets, scan documents, and pre-ID labels.

• Materials to arrive in districts week of January 30 (two weeks before testing).

Districts that entered Initial Materials Orders in the BAA Secure Site by January 13:

• One shipment of materials, including assessment booklets, scan documents, and pre-ID labels.

• Materials to arrive in districts week of January 30 (two weeks before testing).

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Arrival of MaterialsArrival of Materials

• Be sure materials are inventoried by school coordinators and any packing list discrepancies reported to

877-560-8378 option 4.

• Be sure materials are inventoried by school coordinators and any packing list discrepancies reported to

877-560-8378 option 4.

140140

Shipment PackagingShipment Packaging

Materials will be shipped to districts, but will be packaged by school.

Each school box will be shipped separately and will have its own tracking information. Please check the BAA Secure Site for details about the number of boxes your district will receive.

Materials will be shipped to districts, but will be packaged by school.

Each school box will be shipped separately and will have its own tracking information. Please check the BAA Secure Site for details about the number of boxes your district will receive.

141141

Important!Important!

Entering pre-ID information does NOT take the place of entering Initial Material Orders in the BAA Secure Site.

● If you entered student pre-ID information but did NOT enter initial materials orders by January 13, you will not receive a shipment.

● You will need to order materials during the Additional Materials Order window that opens on February 6.

Entering pre-ID information does NOT take the place of entering Initial Material Orders in the BAA Secure Site.

● If you entered student pre-ID information but did NOT enter initial materials orders by January 13, you will not receive a shipment.

● You will need to order materials during the Additional Materials Order window that opens on February 6.

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Shipment ContentsShipment Contents

The district and school boxes will contain all materials needed to administer the assessments, including:

• Standard print booklets• Accommodated versions• Student answer documents• Preprinted pre-ID barcode labels

The district and school boxes will contain all materials needed to administer the assessments, including:

• Standard print booklets• Accommodated versions• Student answer documents• Preprinted pre-ID barcode labels

143143


Note: Preprinted student barcode labels will be provided to districts that pre-identified their students by January 13.

Districts must continue to pre-ID their students after this date and print labels locally. Important Reminders:

1. Print labels with a laser printer

2. Ensure labels are properly printed before adhering to student answer document

Note: Preprinted student barcode labels will be provided to districts that pre-identified their students by January 13.

Districts must continue to pre-ID their students after this date and print labels locally. Important Reminders:

1. Print labels with a laser printer

2. Ensure labels are properly printed before adhering to student answer document

144144


District boxes will contain:• Cover Letter • District packing slip• Copies of school packing slips• Security Compliance Forms

District boxes will contain:• Cover Letter • District packing slip• Copies of school packing slips• Security Compliance Forms

145145


District boxes will contain:• Materials Return Kit that includes:

−District Return Sheet (and continuation sheet if applicable), UPS/RS labels, MI-Access Material Return Label, packing checklist, and divider sheets.

District boxes will contain:• Materials Return Kit that includes:

−District Return Sheet (and continuation sheet if applicable), UPS/RS labels, MI-Access Material Return Label, packing checklist, and divider sheets.

146146

Cover LetterCover Letter

Explains materials enclosedin each shipment

Explains materials enclosedin each shipment

147147

District and School Packing SlipsDistrict and School Packing Slips

Use to inventory materialsUse to inventory materials

148148


School boxes will contain: • School Packing Slip • Standard print forms• Accommodated versions• Student answer documents• P and SI picture cards• Rulers

School boxes will contain: • School Packing Slip • Standard print forms• Accommodated versions• Student answer documents• P and SI picture cards• Rulers

149149

School boxes will contain:

• Preprinted Pre-ID barcode labels*• Class/Group ID Sheets• School Header Sheet• School Return Envelope• Security Compliance Forms

*For students pre-identified in the BAA Secure Site by January 13, 2012.

School boxes will contain:

• Preprinted Pre-ID barcode labels*• Class/Group ID Sheets• School Header Sheet• School Return Envelope• Security Compliance Forms

*For students pre-identified in the BAA Secure Site by January 13, 2012.


150150


IMPORTANT!!

School Coordinators should inventory materials using the school packing slip.

IMPORTANT!!

School Coordinators should inventory materials using the school packing slip.

151151


• An overage of most materials has been included in the school box, which should reduce the need for additional materials.

• Contact the District Coordinator if any materials are missing and/or if additional materials are required.

• An overage of most materials has been included in the school box, which should reduce the need for additional materials.

• Contact the District Coordinator if any materials are missing and/or if additional materials are required.

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Security Compliance FormsSecurity Compliance Forms

Security Compliance Forms (SCF) are to be:• Completed by all coordinators, primary

and shadow administrators • Signed prior to testing• Kept on file for one year by the MI-Access

District Coordinator

Security Compliance Forms (SCF) are to be:• Completed by all coordinators, primary

and shadow administrators • Signed prior to testing• Kept on file for one year by the MI-Access

District Coordinator

153153

Returning MaterialsAfter Testing

Returning MaterialsAfter Testing

154154

No Missing Pre-ID Barcode Labels, Please!No Missing Pre-ID Barcode Labels, Please!

All student answer documents returned for scanning and scoring must have pre-ID barcode labels that

1) have correct information; 2) were printed using a laser printer; and3) printed correctly. Fees will be assessed for answer documents with

missing barcode labels…More about this later.

All student answer documents returned for scanning and scoring must have pre-ID barcode labels that

1) have correct information; 2) were printed using a laser printer; and3) printed correctly. Fees will be assessed for answer documents with

missing barcode labels…More about this later.

155155

Ship no later than April 6, 2012.Ship no later than April 6, 2012.

Return of Materials to QuestarReturn of Materials to Questar

156156

Don’t Be Late!Don’t Be Late!

• Please be sure to ship materials by April 6 to ensure your students’ answer documents are processed and scored.

• Districts will be assessed financial and other penalties for late materials.

• Please be sure to ship materials by April 6 to ensure your students’ answer documents are processed and scored.

• Districts will be assessed financial and other penalties for late materials.

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• Ensure scorable answer documents are placed in the School Return Envelope with a School Header sheet.

• School assessment materials should be organized and packaged in the box in which they were received. Ensure answer documents are shipped with the School Return Envelopes and School Header Sheets.

• Ensure scorable answer documents are placed in the School Return Envelope with a School Header sheet.

• School assessment materials should be organized and packaged in the box in which they were received. Ensure answer documents are shipped with the School Return Envelopes and School Header Sheets.

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• School materials must be sent to the District Coordinator (see manual for details). They SHOULD NOT BE SENT directly to Questar. The District Coordinator will ship all district materials to Questar.

• School materials must be sent to the District Coordinator (see manual for details). They SHOULD NOT BE SENT directly to Questar. The District Coordinator will ship all district materials to Questar.

159159


• There will be one UPS/RS label per school box. However, districts may place school boxes in a larger box so they are shipped together, if desired.

• Use the Material Return Labels (tan) to mark the boxes for returning.

• There will be one UPS/RS label per school box. However, districts may place school boxes in a larger box so they are shipped together, if desired.

• Use the Material Return Labels (tan) to mark the boxes for returning.

160160


District Coordinator should use the new District Return Sheet – and, if applicable, the District Return Continuation Sheet to confirm that materials from all participating schools in the district are being returned to Questar and are accounted for.

District Coordinator should use the new District Return Sheet – and, if applicable, the District Return Continuation Sheet to confirm that materials from all participating schools in the district are being returned to Questar and are accounted for.

161161

●An online answer document, or score card, will be piloted with a sample of the MI-Access population to explore potential benefits of using an online score card to record student answers/scores rather than on traditional paper answer documents.

●The manner in which students interact with current MI-Access assessments will not be impacted in any way

●An online answer document, or score card, will be piloted with a sample of the MI-Access population to explore potential benefits of using an online score card to record student answers/scores rather than on traditional paper answer documents.

●The manner in which students interact with current MI-Access assessments will not be impacted in any way

Online PilotOnline Pilot

162162

●Only assessment administrators will access the online score card—students will NOT interface with the score card in any way.

●The score card will capture student answers/scores electronically rather than on a hard copy answer document.

●This method is expected to simplify the return of materials process and the generation of results.

●Only assessment administrators will access the online score card—students will NOT interface with the score card in any way.

●The score card will capture student answers/scores electronically rather than on a hard copy answer document.

●This method is expected to simplify the return of materials process and the generation of results.

Online Pilot (Cont’d)Online Pilot (Cont’d)

163163

Fees2011-2012

Fees2011-2012



164164

Fees for 2011-2012Fees for 2011-2012

Student answer documents returned without a Pre-ID label will have a label affixed by the contractor at a cost of $10 per document.

If a label cannot be affixed by the contractor, the document will not be scored.

Student answer documents returned without a Pre-ID label will have a label affixed by the contractor at a cost of $10 per document.

If a label cannot be affixed by the contractor, the document will not be scored.

165165

Fee ScheduleFee Schedule

166166

Most Common ErrorsMost Common Errors

167167

• Students NOT flagged in MSDS as Special Education

• Answer documents returned without barcode labels

• Answer documents returned with incorrect barcode labels (name on answer document does not match label)

• Students NOT flagged in MSDS as Special Education

• Answer documents returned without barcode labels

• Answer documents returned with incorrect barcode labels (name on answer document does not match label)


168168

• Answer document does not have form number bubbled in and/or written in

• Students taking multiple assessment types (P/SI and FI)

• Answer document does not have form number bubbled in and/or written in

• Students taking multiple assessment types (P/SI and FI)


169169

• Students taking out-of-level assessments (test grade does not match MSDS grade)

• Student answer documents returned under wrong School Header sheets

• Students taking out-of-level assessments (test grade does not match MSDS grade)

• Student answer documents returned under wrong School Header sheets


170170

• Administering accommodated version of Functional Independence assessments when NOT documented in the student’s IEP and/or used in daily instruction

• Answer documents not completed correctly

• Administering accommodated version of Functional Independence assessments when NOT documented in the student’s IEP and/or used in daily instruction

• Answer documents not completed correctly


171171

• Answer documents completed by students rather than by assessment administrators

• Bubbles not filled in with #2 pencil correctly (must be dark enough and fill in circle completely)

• Answer documents completed by students rather than by assessment administrators

• Bubbles not filled in with #2 pencil correctly (must be dark enough and fill in circle completely)


172172

• PAA and SAA scores not recorded for each student for each item for P/SI assessments

• For P/SI assessments, the PAA/SAA scoring is not designed to be a consensus score. Must be independently scored.

• PAA and SAA scores not recorded for each student for each item for P/SI assessments

• For P/SI assessments, the PAA/SAA scoring is not designed to be a consensus score. Must be independently scored.


173173


• Ordering Accommodated material for inventory purposes.

• Orders not entered by appropriate district level personnel

• Ordering Accommodated material for inventory purposes.

• Orders not entered by appropriate district level personnel

174174

• Orders not entered under appropriate schools

●Tested Roster not being reviewed by many districts

• Orders not entered under appropriate schools

●Tested Roster not being reviewed by many districts


175175

Misadministration ProcessMisadministration Process

• Any misadministration of the assessments may be self-reported by going to the BAA secure site and selecting the document at the lower section of the announcement page titled:

“BAA Test Administration Incident Report”

• Any misadministration of the assessments may be self-reported by going to the BAA secure site and selecting the document at the lower section of the announcement page titled:

“BAA Test Administration Incident Report”

176176

Important CommunicationsImportant Communications

• BAA sends important emails to District MI-Access Coordinators throughout the administration cycle.

• Ensure your contact information, particularly email address, is updated and accurate in EEM (Educational Entity Master).

• BAA sends important emails to District MI-Access Coordinators throughout the administration cycle.

• Ensure your contact information, particularly email address, is updated and accurate in EEM (Educational Entity Master).

177177

• Ensure your district’s IT professional confirms you can receive these emails and attachments.

• Ensure your district’s IT professional confirms you can receive these emails and attachments.

Important CommunicationsImportant Communications

178178

Questions?Questions?

Jim Griffiths Manager, Assessment Administration

and Reporting

Office of Standards & Assessment

179179

MI-Access Top 10 ListMI-Access Top 10 List10. Fill in answer bubbles completely

with a #2 pencil11. FI students do not fill in their own

bubbles12. Tested Roster is IMPORTANT13. Verify information in the

Educational Entity Master (EEM)14. Security Compliance Form stays in

district



12. Tested Roster is IMPORTANT13. Verify information in the

Educational Entity Master (EEM)14. Security Compliance Form stays in

district

180180

MI-Access Top 10 ListMI-Access Top 10 List







Contact InformationContact Information

• Call 1-877-560-8378 option 4

• [email protected]

• Call 1-877-560-8378 option 4

• [email protected]

Thank You!Thank You!FAQ

Archived Event

VHS or DVD copy

●Brenda Hose at 734-334-1437 or

[email protected]

FAQ

Archived Event

VHS or DVD copy

●Brenda Hose at 734-334-1437 or

[email protected]

mailto:[email protected]

mailto:[email protected]

mi-access spring 2012 webcast

Documents

assessment administration

miaccess spring

spring assessment windowgrade

agendathe miaccess

miaccess project manager

supported independence

pencilfi students

screeninventory materials