mi-access fall 2013 webcast

11

MI-Access Fall 2013 Webcast

MI-Access Fall 2013 Webcast

September 9, 2013September 9, 2013

22

Welcomeand Introductions

Welcomeand Introductions

Jim GriffithsManager, Assessment Administration and Reporting

Office of Standards & Assessment

33

Our Presenters from OSA are…Our Presenters from OSA are…

Jim Griffiths – Manager, Administration and Reporting

Dan Evans - Analyst, Administration and Reporting

John Jaquith - Consultant, Student with Disabilities

Linda Howley - Accessibility Specialist

Tina Foote – Analyst, Secure Site

Jim Griffiths – Manager, Administration and Reporting

Dan Evans - Analyst, Administration and Reporting

John Jaquith - Consultant, Student with Disabilities

Linda Howley - Accessibility Specialist

Tina Foote – Analyst, Secure Site

44

Submitting QuestionsSubmitting Questions

Email: [email protected] any time at:

www.MIstreamnet.com


www.MIstreamnet.com

55

Webcast AgendaWebcast Agenda

●The MI-Access “Top 10”●MI-Access Assessment Basics●Participation and Supported

Independence (P/SI)●Functional Independence●Do Not Read Aloud Items●Assessment Accommodations●BAA Secure Site Processes

●The MI-Access “Top 10”●MI-Access Assessment Basics●Participation and Supported

Independence (P/SI)●Functional Independence●Do Not Read Aloud Items●Assessment Accommodations●BAA Secure Site Processes

66

MI-Access Top 10 ListMI-Access Top 10 List

10. Fill in answer bubbles completely with a #2 pencil

11. FI students do not fill in their own bubbles

12. Accountable Students and Test Verification is IMPORTANT

13. Verify information in the Educational Entity Master (EEM)

14. Security Compliance Form stays in district






77


5. MSDS entries are very important6. Inventory Materials when

received7. Apply Pre-ID Labels to Answer

Documents8. Know Your Accommodations9. READ the MANUAL!

5. MSDS entries are very important6. Inventory Materials when

received7. Apply Pre-ID Labels to Answer


88

MI-Access Assessment Basics

MI-Access Assessment Basics

Dan EvansAnalyst, Assessment Administration and Reporting


99

Fall Assessment WindowFall Assessment Window

MI-Access Grades 3-8

September 30 - November 8, 2013

MI-Access Grades 3-8

September 30 - November 8, 2013

1010

Who is Being Assessed?Who is Being Assessed?

Populations assessed:● Participation● Supported Independence ● Functional Independence

Populations assessed:● Participation● Supported Independence ● Functional Independence

1111

What’s Being Assessed?What’s Being Assessed?Content areas assessed for each population:

● English Language Arts (Grades 3-8)− FI Accessing Print (Grades 3-8) − FI Expressing Ideas (Grades 4 and 7)

● Mathematics (Grades 3-8)● Science (Grades 5 and 8)

NOTE: There are no alternate assessments in Social Studies – IEP Teams will determine what other assessment will be used

Content areas assessed for each population:● English Language Arts (Grades 3-8)

− FI Accessing Print (Grades 3-8) − FI Expressing Ideas (Grades 4 and 7)

● Mathematics (Grades 3-8)● Science (Grades 5 and 8)

NOTE: There are no alternate assessments in Social Studies – IEP Teams will determine what other assessment will be used

1212

Key DatesKey Dates

Arrival of Materials: September 27

Additional Orders: Sept. 24 – Nov. 1

Return Materials: NO LATER THAN NOV. 13

Arrival of Materials: September 27

Additional Orders: Sept. 24 – Nov. 1

Return Materials: NO LATER THAN NOV. 13

1313



www.MIstreamnet.com


www.MIstreamnet.com

1414

Participation and Supported Independence (P/SI)

Participation and Supported Independence (P/SI)

John JaquithAssessment Consultant for Student with Disabilities


1515

Participation and Supported IndependenceParticipation and Supported Independence

Student Populations

Content Areas

Assessment Booklets

Item Formats

Scoring Rubrics

Student Populations

Content Areas

Assessment Booklets

Item Formats

Scoring Rubrics

1616

ParticipationParticipation

Students who have, or function as if they have, severe or profound cognitive impairment

Students who have, or function as if they have, severe or profound cognitive impairment

1717


Expected to require extensive ongoing support in adulthood and may have significant cognitive and/or physical impairments that limit their ability to generalize or transfer learning

Dependent on others for most, if not all, daily living needs

Expected to require extensive ongoing support in adulthood and may have significant cognitive and/or physical impairments that limit their ability to generalize or transfer learning

Dependent on others for most, if not all, daily living needs

1818


The instructional approach for these students targets opportunities for them to integrate into age-appropriate tasks, activities related to daily living skills, and academic content

The instructional approach for these students targets opportunities for them to integrate into age-appropriate tasks, activities related to daily living skills, and academic content

1919

Supported IndependenceSupported Independence

Students who have, or function as if they have, moderate cognitive impairment

Students who have, or function as if they have, moderate cognitive impairment

2020


Will require ongoing support in major life roles and may have cognitive and/or physical impairments that limit their ability to generalize or transfer learning

Will require ongoing support in major life roles and may have cognitive and/or physical impairments that limit their ability to generalize or transfer learning

2121


Instructional approach is direct, in context, and targeted toward specific, essential independent living and academic skills

Instructional approach is direct, in context, and targeted toward specific, essential independent living and academic skills

2222


Working toward mastering daily living and employment routines and an acceptable level of independent living

Working toward mastering daily living and employment routines and an acceptable level of independent living

2323

Content Areas AssessedContent Areas Assessed

• MI-Access EGLCEs/EB (Grades 3-8)

• English Language Arts, Mathematics, Science

• MI-Access EGLCEs/EB (Grades 3-8)

• English Language Arts, Mathematics, Science

2424

P/SI Assessment BookletsP/SI Assessment Booklets

• ELA and Mathematics are combined into a single booklet

• Participation and Supported Independence are no longer combined into flip-style booklets

• Color coordinated

• ELA and Mathematics are combined into a single booklet

• Participation and Supported Independence are no longer combined into flip-style booklets

• Color coordinated

2525


ELA and Mathematics = Blue

ELA and Mathematics = Blue

2626

Science = PinkScience = Pink


2727

ELA and Mathematics = GreenGreen

ELA and Mathematics = GreenGreen


2828

Science = RedScience = Red


2929

Item DevelopmentItem Development

All items• aligned to

EGLCE/EB• coded to adult life contexts

All items• aligned to

EGLCE/EB• coded to adult life contexts

3030

Item DevelopmentItem Development

Core items count toward the student’s score

Embedded items are for field testing ONLY

Core items count toward the student’s score

Embedded items are for field testing ONLY

3131

Item Types and FormatsItem Types and Formats

Selected Response/Multiple Choice

• SI: 3 choices-graphics• P: 2 choices-graphics

Selected Response/Multiple Choice

• SI: 3 choices-graphics• P: 2 choices-graphics

3232

Item Types and FormatsItem Types and Formats

Observation/Activity• Many items use an activity-based

observation format

• Paper and pencil tests aren’t appropriate

Observation/Activity• Many items use an activity-based

observation format

• Paper and pencil tests aren’t appropriate

3333

Selected-responseSelected-response

ELA, mathematics, and science have

selected-response items

ALL selected-response items

administered the same way

ELA, mathematics, and science have

selected-response items

ALL selected-response items

administered the same way

3434


Selected-response picture cards will be provided by the MI-Access contractorSelected-response picture cards will be provided by the MI-Access contractor

3535


ONE set of picture cards will be shipped to each TEACHER based on:

•content area (P/SI ELA and Mathematics OR P/SI Science)

•grades being assessed

ONE set of picture cards will be shipped to each TEACHER based on:

•content area (P/SI ELA and Mathematics OR P/SI Science)

•grades being assessed

3636

Picture CardsPicture Cards

Picture cards are presented in very specific ways

• Read manual sections on the different presentation styles

• Watch presentation styles in online learning program

Picture cards are presented in very specific ways

• Read manual sections on the different presentation styles

• Watch presentation styles in online learning program

3737


Two reasons for picture cards:

1. Not practical for students to look at

pictures in an assessment booklet

Two reasons for picture cards:

1. Not practical for students to look at

pictures in an assessment booklet

3838


2. Selected-response items have to be presented twice – each time in a different order

2. Selected-response items have to be presented twice – each time in a different order

3939

Sample SI Item Sample SI Item

Which of these shows a pulley being used?Which of these shows a pulley being used?

A hammer and nailA hammer and nail

B raising a flagB raising a flag

C wheelchair on rampC wheelchair on ramp

4040


The assessment administrator will be provided with 8½ X 11 pictures of a hammer and nail, raising a flag, and a wheelchair on ramp.

The assessment administrator will be provided with 8½ X 11 pictures of a hammer and nail, raising a flag, and a wheelchair on ramp.

4141

Sample Participation ItemSample Participation Item

Which one can go faster?Which one can go faster?

AA

BB

4242


The assessment administrator will be provided with 8½ X 11 pictures of a car and a bicycle.

The assessment administrator will be provided with 8½ X 11 pictures of a car and a bicycle.

4343


4444

Activity-based ObservationActivity-based Observation

Assessment administrators need to use whatever they typically use during instruction in the format most familiar to the student

Assessment administrators need to use whatever they typically use during instruction in the format most familiar to the student

4545

Activity-based ObservationActivity-based Observation

Assessment administrators will provide THEIR OWN picture cards IF they are typically used during the activity or routine where the item is being administered

Assessment administrators will provide THEIR OWN picture cards IF they are typically used during the activity or routine where the item is being administered

4646

Sample Participation ItemSample Participation Item

Activity: The student will respond appropriately to a greeting from an unfamiliar person, such as a teacher, support staff, or related service provider, during arrival or dismissal time.

Scoring Focus: Responding to and/or communicating with a variety of audiences

Activity: The student will respond appropriately to a greeting from an unfamiliar person, such as a teacher, support staff, or related service provider, during arrival or dismissal time.

Scoring Focus: Responding to and/or communicating with a variety of audiences

4747

Participation Scoring RubricParticipation Scoring Rubric

Score Point Definition

3Responds correctly with no assessment administrator assistance

2Responds correctly after assessment administrator provides verbal/physical cues

1Responds correctly after assessment administrator provides modeling, short of hand-over-hand assistance

Condition Codes - All condition codes result in no points.A Incorrect responseB Resists/refusesC Assessment administrator provides hand-over-hand assistance and/or step-by-

step directions

4848

SI Scoring RubricSI Scoring Rubric

Score Point Definition

2 Responds correctly with no assessment administrator assistance

1Responds correctly after assessment administrator provides verbal/physical cues

Condition Codes - All condition codes result in no points.A Incorrect responseB Resists/refusesC Assessment administrator provides hand-over-hand assistance and/or step-by-step

directions

4949

Online LearningOnline Learning

MI-Access Participation and

Supported Independence Scoring

Rubrics Online Learning Program

www.michigan.gov/mi-access

MI-Access Participation and

Supported Independence Scoring

Rubrics Online Learning Program

www.michigan.gov/mi-access

5151

Functional Independence

Functional Independence

5252

Functional IndependenceFunctional Independence

Student Population

Content Areas

Assessment Booklets

Item Format

Scoring Rubric

Administering Assessment

Student Population

Content Areas

Assessment Booklets

Item Format

Scoring Rubric

Administering Assessment

5353


For those students who have, or function as if they have mild cognitive impairment

For those students who have, or function as if they have mild cognitive impairment

5454


• Can typically assess their personal strengths and limitations

• Can access resources, strategies, and supports to help them maximize their independence

• Can typically assess their personal strengths and limitations

• Can access resources, strategies, and supports to help them maximize their independence

5555

Functional Independence Content AreasFunctional Independence Content Areas

Accessing Print

Expressing Ideas

Mathematics

Science

Accessing Print

Expressing Ideas

Mathematics

Science

5656

Grades 3, 5, 6, 8

Word Recognition

Grades 3, 5, 6, 8

Word Recognition

Text Comprehension Text Comprehension

FI Accessing Print - PurpleFI Accessing Print - Purple

5757

FI Accessing Print and Expressing Ideas - PurpleFI Accessing Print and Expressing Ideas - Purple

Grades 4 and 7

5858

Data and ProbabilityGeometryMeasurementNumbers and Operations

Data and ProbabilityGeometryMeasurementNumbers and OperationsAlgebraAlgebra

FI Math Assessments - GoldFI Math Assessments - Gold

5959

Sample FI Math item

6060

Constructing New Scientific Knowledge

Reflecting on Scientific Knowledge

Using Life Science Knowledge

Using Earth Science Knowledge

Using Physical Science Knowledge

Constructing New Scientific Knowledge

Reflecting on Scientific Knowledge

Using Life Science Knowledge

Using Earth Science Knowledge

Using Physical Science Knowledge

FI Science Assessments - OrangeFI Science Assessments - Orange

6161

Sample FI Science item Sample FI Science item

6262


Resemble paper/pencil test

Use multiple-choice item format ONLY, except for Expressing Ideas

Resemble paper/pencil test

Use multiple-choice item format ONLY, except for Expressing Ideas

6363


Students DO NOT complete answer document; assessment administrators transfer student responses from test booklet and bubble in student responses on answer document

Students DO NOT complete answer document; assessment administrators transfer student responses from test booklet and bubble in student responses on answer document

6565

Administering FI AssessmentAdministering FI Assessment

Read the manual before administration

Scripts in the manual for each content area that MUST be followed during assessment administration

Read the manual before administration

Scripts in the manual for each content area that MUST be followed during assessment administration

6666


Become familiar with scripts ahead of time

Need to fill in assessment booklet page numbers in the script

Become familiar with scripts ahead of time

Need to fill in assessment booklet page numbers in the script

6767


Text comprehension passages are designed to be appropriate for age/interest levels of students being assessed

Most students should be able to read passages

Text comprehension passages are designed to be appropriate for age/interest levels of students being assessed

Most students should be able to read passages

6868


If a student accesses print through a reader, it is considered a standard accommodation


6969


Decide on a student-by-student basis if assessments will be administered individually or in a group

Decide on a student-by-student basis if assessments will be administered individually or in a group

7070


There is NO time limit – use own judgment on time allowed and how much to administer in one sitting

There is NO time limit – use own judgment on time allowed and how much to administer in one sitting

7171


Be familiar with each student’s IEP to make sure necessary assessment accommodations are available

Be familiar with each student’s IEP to make sure necessary assessment accommodations are available

7272

Optional MaterialsOptional Materials

Mathematics: coins, bills, clocks, calendars, meters, etc.

Science: sand, water, flashlight, musical instruments, etc.

Mathematics: coins, bills, clocks, calendars, meters, etc.

Science: sand, water, flashlight, musical instruments, etc.

7373


Students are to mark responses in the test booklet (not the answer document).

Students are to mark responses in the test booklet (not the answer document).

7474


The assessment administrator needs to fill in the students answer document when the test is complete.

• Make sure the bubble is completely filled in with a #2 pencil.

The assessment administrator needs to fill in the students answer document when the test is complete.

• Make sure the bubble is completely filled in with a #2 pencil.

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www.MIstreamnet.com


www.MIstreamnet.com

7676

Assessment Accommodations

Assessment Accommodations

Linda HowleyAccessibility Specialist


7777

ALL MI-Access assessments are

designed using universal design

principles to be as accessible as

possible to ALL students with

disabilities

ALL MI-Access assessments are

designed using universal design

principles to be as accessible as

possible to ALL students with

disabilities

7878

Read Sections:Read Sections:

• “MI-Access Assessment Accommodations” in the Test Administrator Manual

• “Assessment Accommodation Summary Table” on the MI-Access web site

• “MI-Access Assessment Accommodations” in the Test Administrator Manual

• “Assessment Accommodation Summary Table” on the MI-Access web site

7979

Assessment Accommodation Summary TableAssessment Accommodation Summary Table

Displays accommodations for • MEAP• MEAP-Access• MI-Access • ELPA (soon to be WIDA)• NAEP

Displays accommodations for • MEAP• MEAP-Access• MI-Access • ELPA (soon to be WIDA)• NAEP

8080


Accommodation Types●Standard (S)

−Does not change the construct of what’s being measured

Accommodation Types●Standard (S)

−Does not change the construct of what’s being measured

8181


Accommodation Types●Non-standard (NS)

−Changes construct of test−Does NOT count toward

Valid assessment scores School accountability

−Must be communicated to parents and students

Accommodation Types●Non-standard (NS)

−Changes construct of test−Does NOT count toward

Valid assessment scores School accountability

−Must be communicated to parents and students

8282


Accommodation Types•Universal

−Any student can utilize, regardless of eligibility, without changing what is being measured by the assessment

Accommodation Types•Universal

−Any student can utilize, regardless of eligibility, without changing what is being measured by the assessment

8383

Interactive Summary TableInteractive Summary Table

8484

Assessment Accommodations IEP Team Decision MakingAssessment Accommodations IEP Team Decision Making

The IEP Team has two responsibilities by law:●Choose which state assessment●Choose accommodations

(if any)

The IEP Team has two responsibilities by law:●Choose which state assessment●Choose accommodations

(if any)

8585


Students in grade 3-8 take:−MI-Access Functional Independence, or−MI-Access Supported Independence, or−MI-Access Participation

**No mixing and matching with Participation or Supported Independence

Students in grade 3-8 take:−MI-Access Functional Independence, or−MI-Access Supported Independence, or−MI-Access Participation

**No mixing and matching with Participation or Supported Independence

8686


●Decision Making Worksheet●What content standards?●What does instruction look like? ●Level of independence? ●Assessment? ●Accommodations?

●Decision Making Worksheet●What content standards?●What does instruction look like? ●Level of independence? ●Assessment? ●Accommodations?

8787

Assessment Accommodation IEP Team Decision MakingAssessment Accommodation IEP Team Decision Making

The IEP team may designate ANY accommodation it deems necessary.●Student needs●Routinely used in instruction●Must be documented in IEP (unless it’s

a Universal Accommodation)●Decision must be made for each

content area

The IEP team may designate ANY accommodation it deems necessary.●Student needs●Routinely used in instruction●Must be documented in IEP (unless it’s

a Universal Accommodation)●Decision must be made for each

content area

8888

Must be documented in a student’s IEP and routinely used during classroom instruction.

• Braille

• Enlarged Print

• Audio versions (CD)

Must be documented in a student’s IEP and routinely used during classroom instruction.

• Braille

• Enlarged Print

• Audio versions (CD)

Accommodated VersionsAccommodated Versions

8989

Accommodated FormatsAccommodated Formats

Braille Kit includes●Braille Form test booklet●Assessment Administrator Booklet

for Braille (AABB)●Braille ruler, if applicable●Answer document

Braille Kit includes●Braille Form test booklet●Assessment Administrator Booklet

for Braille (AABB)●Braille ruler, if applicable●Answer document

9090


Braille version

●Print-to-Braille correspondence available at www.mi.gov/mi-access

●Student answers must be transferred onto scannable answer document

Braille version

●Print-to-Braille correspondence available at www.mi.gov/mi-access

●Student answers must be transferred onto scannable answer document

http://www.mi.gov/mi-access

http://www.mi.gov/mi-access

9191


Braille version●Braille material may be ordered via

the Secure Site drop down box●Student name and UIC will be

required to place Braille orders

Braille version●Braille material may be ordered via

the Secure Site drop down box●Student name and UIC will be

required to place Braille orders

9292


Enlarged Print Kit includes●Enlarged print test booklet

−Enlarged print is approximately 15-point font size

●Regular print Form 1 test booklet●Enlarged print ruler (if applicable)●Answer document

Enlarged Print Kit includes●Enlarged print test booklet

−Enlarged print is approximately 15-point font size

●Regular print Form 1 test booklet●Enlarged print ruler (if applicable)●Answer document

9393


Audio CD kit includes●CD ●Form 1 test booklet●Answer document●Ruler (if applicable)

Audio CD kit includes●CD ●Form 1 test booklet●Answer document●Ruler (if applicable)

9494


Audio CD version●Administered individually, or in

small groups when each student has a headset and control over the CD player

●CD track listings posted to www.mi.gov/mi-access

Audio CD version●Administered individually, or in

small groups when each student has a headset and control over the CD player

●CD track listings posted to www.mi.gov/mi-access

9595

Common AccommodationsCommon Accommodations

Scribe●Make sure it is transcribed exactly

how student dictates onto student answer document

●Scribe must initial and date answer document

●Fill in Scribe bubble on answer document

Scribe●Make sure it is transcribed exactly

how student dictates onto student answer document

●Scribe must initial and date answer document

●Fill in Scribe bubble on answer document

9696




9797


Word Processing of Expressing Ideas response●Each page must have student

labels ●Insert word-processed response

into student’s answer document●Follow special handling instructions

in Test Administrator Manual

Word Processing of Expressing Ideas response●Each page must have student

labels ●Insert word-processed response

into student’s answer document●Follow special handling instructions

in Test Administrator Manual

9898

Assessment Accommodations ResourcesAssessment Accommodations Resources

●Statewide Assessment Selection Guidelines

−Sample assessment items−Assessment selection flowchart−Case studies

●EBs, EHSCEs●Online Learning Program●Assessment Plans

●Statewide Assessment Selection Guidelines

−Sample assessment items−Assessment selection flowchart−Case studies

●EBs, EHSCEs●Online Learning Program●Assessment Plans

9999

Assessment Accommodations Resources

MI-Access Web Page

100100

Do Not Read Aloud Items

Do Not Read Aloud Items

101101

Do Not Read Aloud ItemsDo Not Read Aloud Items

• “Do NOT Read Aloud” table included in front of EVERY assessment booklet

• Use table to mark booklets

• “Do NOT Read Aloud” table included in front of EVERY assessment booklet

• Use table to mark booklets

102102


• Accessing Print Word Recognition

answer choices

• Pictures/graphics not accompanied by words or labels

• Accessing Print Word Recognition

answer choices

• Pictures/graphics not accompanied by words or labels

103103


Mathematics items include:● Money items – where coins or bill

can’t be named

● Base 10 block items – can’t read keys and answer choices

Mathematics items include:● Money items – where coins or bill

can’t be named

● Base 10 block items – can’t read keys and answer choices

104104

Sample “Do Not Read Aloud” TableSample “Do Not Read Aloud” Table

105105

Do Not Read Aloud ItemDo Not Read Aloud Item

Science • Some picture answer choices

can’t be named because it would give answer away

Science • Some picture answer choices

can’t be named because it would give answer away

106106

Do Not Read Aloud Item – Sample ItemDo Not Read Aloud Item – Sample Item

107107

Do Not Read Aloud Item – Sample ItemDo Not Read Aloud Item – Sample Item

108108

Do Not Read Aloud ItemDo Not Read Aloud Item

Review Appendix B in manual describing types of items that shouldn’t be read aloud

Review Appendix B in manual describing types of items that shouldn’t be read aloud

109109



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www.MIstreamnet.com

110110

Secure Site - NewSecure Site - New

Tina FooteSecure Site Analyst

Office of Psychometrics, Accountability, Research and Evaluation

www.michigan.gov/baa-secure

New Secure SiteNew Secure SiteIf you do not have access yet…

●Must have a MEIS account−www.michigan.gov/meis

●Login with MEIS login and password●Complete “Request Access” screen●District administration user will review

and deny or approve●Receive email from Secure Site system

−Emails go to address listed in MEIS

If you do not have access yet…●Must have a MEIS account

−www.michigan.gov/meis●Login with MEIS login and password●Complete “Request Access” screen●District administration user will review

and deny or approve●Receive email from Secure Site system

−Emails go to address listed in MEIS

http://www.michigan.gov/meis

http://www.michigan.gov/meis

Announcement PageAnnouncement Page

Contains three different types of communications●Specific Announcements●General Announcements●Calendar

Can filter by Due Date, Test period, Test Cycle

Contains three different types of communications●Specific Announcements●General Announcements●Calendar

Can filter by Due Date, Test period, Test Cycle

Initial Material OrdersInitial Material Orders

Orders placed on the “old” site prior to July 26 carried over to the new site●Continue to enter or change

through 5:00 pm, September 12●If you do not place an order, you

will not receive materials

Orders placed on the “old” site prior to July 26 carried over to the new site●Continue to enter or change

through 5:00 pm, September 12●If you do not place an order, you

will not receive materials

Additional Material OrdersAdditional Material Orders

September 24 – November 8, 2013

Inventory initial materials as soon as they are received●Identify additional materials needed●Contact district coordinator for

additional materials

Only a district level user can place order for additional materials

September 24 – November 8, 2013

Inventory initial materials as soon as they are received●Identify additional materials needed●Contact district coordinator for

additional materials

Only a district level user can place order for additional materials

Additional Material OrdersAdditional Material Orders

Additional Material Order screen under Material Orders menu

All orders are shipped to the district coordinator

First time order●Will bring up Initial Material Order screen●Ancillary materials will automatically be

included●Overage will be calculated

Additional Material Order screen under Material Orders menu

All orders are shipped to the district coordinator

First time order●Will bring up Initial Material Order screen●Ancillary materials will automatically be

included●Overage will be calculated

Additional Material OrdersAdditional Material OrdersWarning if order exceeds threshold

●Detail of items that exceed●Can cancel and change quantities●Can save and order will be processed

Suspended if order exceeds second threshold●Detail of items that exceed●Can cancel and change quantities●If saved, order will be suspended until

reviewed by BAA

Warning if order exceeds threshold●Detail of items that exceed●Can cancel and change quantities●Can save and order will be processed

Suspended if order exceeds second threshold●Detail of items that exceed●Can cancel and change quantities●If saved, order will be suspended until

reviewed by BAA

Additional Material OrderAdditional Material Order

Material Order SummaryMaterial Order Summary

Select Material Order Reports under the Material Orders menu

Select Material Order Summary

Select Material Order Reports under the Material Orders menu

Select Material Order Summary

Material Order Summary ReportMaterial Order Summary Report

Material Order Summary ReportMaterial Order Summary Report

List initial, additional and emergency test orders

Will include overage and ancillary materials added by BAA

List initial, additional and emergency test orders

Will include overage and ancillary materials added by BAA

Material Order Detail ReportMaterial Order Detail Report

Barcode LabelsBarcode Labels

All answer documents must have a barcode label, including home schooled students●Must be the correct student●Must be correct test cycle

Students must be identified for testing first●Instructions for pre-identification

available in Secure Site Procedure and User Manual

All answer documents must have a barcode label, including home schooled students●Must be the correct student●Must be correct test cycle

Students must be identified for testing first●Instructions for pre-identification

available in Secure Site Procedure and User Manual


Select Barcode Labels from the Pre-ID Functions menu

Select Barcode Labels from the Pre-ID Functions menu

Click on printer icon in adobe window

Click on printer icon in adobe window


Print with a laser printer, not inkjetSpecific to student, school and test cycleCannot use previous yearsCannot use from other test cycles, i.e.

MEAP or MEAP-AccessReprint damaged labelsEnsure barcode label matches student’s

name at top

Print with a laser printer, not inkjetSpecific to student, school and test cycleCannot use previous yearsCannot use from other test cycles, i.e.

MEAP or MEAP-AccessReprint damaged labelsEnsure barcode label matches student’s

name at top

Student DemographicsStudent Demographics

Demographics such as ethnicity, special education, economically disadvantaged, etc. will be loaded from MSDS by BAA

Demographics will come from the fall general MSDS collection and Student Record Maintenance (SRM) files that follow

Watch for “as of date” and deadlines for MSDS corrections or updates for assessment & accountability purposes

Demographics such as ethnicity, special education, economically disadvantaged, etc. will be loaded from MSDS by BAA

Demographics will come from the fall general MSDS collection and Student Record Maintenance (SRM) files that follow

Watch for “as of date” and deadlines for MSDS corrections or updates for assessment & accountability purposes

Student DemographicsStudent Demographics

If fall general MSDS collection is accurate, only student information from count day through end of testing will need to be updated in MSDS for assessment purposes

Demographics for public school students cannot be updated or changed on the BAA Secure Site●Nonpublic and home schooled students

can be updated on Secure SiteUIC’s must be resolved

If fall general MSDS collection is accurate, only student information from count day through end of testing will need to be updated in MSDS for assessment purposes

Demographics for public school students cannot be updated or changed on the BAA Secure Site●Nonpublic and home schooled students

can be updated on Secure SiteUIC’s must be resolved

Accountable Students & Test VerificationAccountable Students & Test Verification

Available on the BAA Secure Site

Replaces Expected to Test, Tested Roster and Not Tested

VERY IMPORTANT – MUST DO!

Mid to late November

Click on “Accountable Students & Test Verification” from “Student Information” menu

Available on the BAA Secure Site

Replaces Expected to Test, Tested Roster and Not Tested

VERY IMPORTANT – MUST DO!

Mid to late November

Click on “Accountable Students & Test Verification” from “Student Information” menu


Verification of Enrollment for Accountability Purposes and Verification of Student Demographics (public schools only)●Last opportunity to verify and make

demographic updates in MSDS for assessment and accountability purposes

List students from MSDS enrolled on “as of date” and assessment data

Student demographics from MSDS on “as of date”

Verification of Enrollment for Accountability Purposes and Verification of Student Demographics (public schools only)●Last opportunity to verify and make

demographic updates in MSDS for assessment and accountability purposes

List students from MSDS enrolled on “as of date” and assessment data

Student demographics from MSDS on “as of date”

Look for students that need to be exited

Look for students that need to be added to enrollment

Verify demographic information●SE important for MEAP-Access and MI-

Access

Check for UIC issues

Need to be fixed in MSDS by posted deadline

Look for students that need to be exited

Look for students that need to be added to enrollment

Verify demographic information●SE important for MEAP-Access and MI-

Access

Check for UIC issues

Need to be fixed in MSDS by posted deadline


Verification of Answer Documents

List all answer documents received and scanned by the contractors

Submit an issue for:

●Missing test−Specific to test cycle−Tested at your school but is missing−Can report Not Tested reason from Missing Test

screen

●Missing student−Student that tested at your school but is not listed

as received

Verification of Answer Documents

List all answer documents received and scanned by the contractors

Submit an issue for:

●Missing test−Specific to test cycle−Tested at your school but is missing−Can report Not Tested reason from Missing Test

screen

●Missing student−Student that tested at your school but is not listed

as received


●Combine issues−Students that are listed more than

once on Verification of Answer Documents section

●Move issues−Student listed as testing at the

school but did not

●Combine issues−Students that are listed more than

once on Verification of Answer Documents section

●Move issues−Student listed as testing at the

school but did not


Verification of Not Tested

Provide reasons student(s) did not take a fall assessment

Required for consideration of Scorecard participation exemption and federal reporting

Be prepared ahead of time●Create your list during testing of who did

not test and why

Verification of Not Tested

Provide reasons student(s) did not take a fall assessment

Required for consideration of Scorecard participation exemption and federal reporting

Be prepared ahead of time●Create your list during testing of who did

not test and why


BAA Secure Site SupportBAA Secure Site Support

Secure Site Procedure and User Manual●Click on User Guide at top of site●877-560-8378●Email [email protected]

Camtasia presentation will be available soon

Training site will be available soon

Secure Site Procedure and User Manual●Click on User Guide at top of site●877-560-8378●Email [email protected]

Camtasia presentation will be available soon

Training site will be available soon

mailto:[email protected]


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www.MIstreamnet.com


www.MIstreamnet.com

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Receiving Your Assessment Materials From Measurement, Inc.

Receiving Your Assessment Materials From Measurement, Inc.

Dan EvansAnalyst, Assessment Administration and Reporting


Overview – Receiving MaterialsOverview – Receiving Materials

Two separate shipments of material:1.Assessment materials based on orders through the secure site (from DRC)2.Return materials from Measurement, Inc.

• 1st shipment of materials to arrive in districts the week of September 23

• Be sure materials are inventoried by school coordinators

Two separate shipments of material:1.Assessment materials based on orders through the secure site (from DRC)2.Return materials from Measurement, Inc.

• 1st shipment of materials to arrive in districts the week of September 23

• Be sure materials are inventoried by school coordinators

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Delivery DatesDelivery Dates

• Return materials will be delivered via FedEx Ground the week of September 30.

• These materials will be shipped separately from testing materials.

• Return materials will be delivered via FedEx Ground the week of September 30.

• These materials will be shipped separately from testing materials.

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Return MaterialsReturn Materials

• District MI-Access Coordinators will receive two Return Kits. One kit is for district return use only.

• The second kit is a School Supplemental Return Kit for each school that placed orders. This kit is to be distributed with the school’s testing materials.

• District MI-Access Coordinators will receive two Return Kits. One kit is for district return use only.

• The second kit is a School Supplemental Return Kit for each school that placed orders. This kit is to be distributed with the school’s testing materials.

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Return MaterialsReturn MaterialsDistrict Return Kits will contain:

• Instructions for Materials Return• Preprinted FedEx Airbills• Yellow Materials Return Labels• Two Green Divider Sheets• Two Gold Divider Sheets• Two District Return Sheets• Supplemental School Return Kits

District Return Kits will contain:

• Instructions for Materials Return• Preprinted FedEx Airbills• Yellow Materials Return Labels• Two Green Divider Sheets• Two Gold Divider Sheets• Two District Return Sheets• Supplemental School Return Kits

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Return MaterialsReturn Materials

School Supplemental Return Kits will contain:

• Preprinted School/Answer Document Header Sheets

• School Return Envelope

School Supplemental Return Kits will contain:

• Preprinted School/Answer Document Header Sheets

• School Return Envelope

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Before TestingBefore Testing

• Review the MI-Access Fall 2013 – Spring 2014 Test Administrator Manual.

• Know school and district codes.• Establish an internal district return

date.

• Review the MI-Access Fall 2013 – Spring 2014 Test Administrator Manual.

• Know school and district codes.• Establish an internal district return

date.

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During TestingDuring Testing

• Use a number 2 pencil.• Check that the demographics on the

answer document are completed correctly and match the Pre-ID barcode label.

• Ensure that the form number is recorded correctly.

• Handle answer documents with care.

• Use a number 2 pencil.• Check that the demographics on the

answer document are completed correctly and match the Pre-ID barcode label.

• Ensure that the form number is recorded correctly.

• Handle answer documents with care.

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Return of Materials to Measurement Inc.

Return of Materials to Measurement Inc.

• Once testing is completed, school materials must be sent to the District Coordinator (see manual for details) by the established internal return date.

• They SHOULD NOT BE SENT directly to Measurement Incorporated.

• The District Coordinator will ship all district materials to Measurement Incorporated.

• Once testing is completed, school materials must be sent to the District Coordinator (see manual for details) by the established internal return date.

• They SHOULD NOT BE SENT directly to Measurement Incorporated.

• The District Coordinator will ship all district materials to Measurement Incorporated.

What Do I Return?What Do I Return?

A completed School Return Envelope

containing the following:• School/Answer Document Header

Sheets• Used answer documents • Class/Group ID Sheet (if used)

A completed School Return Envelope

containing the following:• School/Answer Document Header

Sheets• Used answer documents • Class/Group ID Sheet (if used)

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School/Answer Document Header Sheet

School/Answer Document Header Sheet

• Sort used answer documents by type.

• Fill in the correct number of used answer documents.

• Place them into the School Return Envelope.

• Sort used answer documents by type.

• Fill in the correct number of used answer documents.

• Place them into the School Return Envelope.

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School/Answer Document

Header Sheet

School/Answer Document

Header Sheet

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Student Answer DocumentStudent Answer Document

• No sticky or post-it notes.• No paper clips or staples.• Fill in the form number.• Apply the correct barcode labels.• Fill in the Student, School, and District

fields.

• No sticky or post-it notes.• No paper clips or staples.• Fill in the form number.• Apply the correct barcode labels.• Fill in the Student, School, and District

fields.

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School Return EnvelopeSchool Return Envelope

Check the appropriate boxes listed on the envelope, including:

• Word-processed pages (FI only) • Braille and emergency forms (FI

only)• Answer documents marked “Do

Not Score”

Check the appropriate boxes listed on the envelope, including:

• Word-processed pages (FI only) • Braille and emergency forms (FI

only)• Answer documents marked “Do

Not Score”

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School Return EnvelopeSchool Return Envelope

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Other materials to return include:• Unused answer documents• Used and unused test booklets,

picture cards, and accommodated materials (FI only)

Other materials to return include:• Unused answer documents• Used and unused test booklets,

picture cards, and accommodated materials (FI only)

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• Picture cards are considered Secure Materials. When returning all used and unused picture cards, please be sure to return the cover sheet as well.

• Picture cards are considered Secure Materials. When returning all used and unused picture cards, please be sure to return the cover sheet as well.

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Returning Scannable MaterialsReturning Scannable Materials

• No sticky notes!• No white out – transcribe onto a new

answer document.• No poor erasures – transcribe onto a

new answer document.• Check for used answer documents that

may have been placed in a test booklet.

• No sticky notes!• No white out – transcribe onto a new

answer document.• No poor erasures – transcribe onto a

new answer document.• Check for used answer documents that

may have been placed in a test booklet.

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Return of Materials to Measurement Incorporated


• Ensure ALL scorable answer documents are placed in a School Return Envelope with School/Answer Document Header Sheets.

• Assessment materials should be organized and packaged using one or more of the boxes in which they were received.

• Do not use copier paper boxes.

• Ensure ALL scorable answer documents are placed in a School Return Envelope with School/Answer Document Header Sheets.

• Assessment materials should be organized and packaged using one or more of the boxes in which they were received.

• Do not use copier paper boxes.

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• Put the School/Answer Document Header Sheets on top of all the used answer documents sorted by type.

• Then put Class/Group ID Sheets on top of all answer documents.

• Then insert the materials into the School Return Envelope.

• Place School Return Envelopes on top of the gold divider sheet.

• Put the School/Answer Document Header Sheets on top of all the used answer documents sorted by type.

• Then put Class/Group ID Sheets on top of all answer documents.

• Then insert the materials into the School Return Envelope.

• Place School Return Envelopes on top of the gold divider sheet.

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Packing Packing Diagram - Diagram - Appendix G Appendix G Page 104 of Page 104 of the TAMthe TAM

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●In addition to the FedEx Airbills, districts will also be provided with MI-Access Material Return Labels to adhere to packages when returning materials to the contractor. These labels assist the contractor in identifying and processing packages. They will be included in the District Return Materials Kit along with accompanying instructions.

●In addition to the FedEx Airbills, districts will also be provided with MI-Access Material Return Labels to adhere to packages when returning materials to the contractor. These labels assist the contractor in identifying and processing packages. They will be included in the District Return Materials Kit along with accompanying instructions.

FedEx AirbillsFedEx Airbills

• There are three Airbills per kit.• Don’t tamper with pre-printed info on

the Airbill — including class of service.• Use the Airbills shipped to your district.• Use only one Airbill per return

shipment.

• There are three Airbills per kit.• Don’t tamper with pre-printed info on

the Airbill — including class of service.• Use the Airbills shipped to your district.• Use only one Airbill per return

shipment.

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Don’t Be Late!Don’t Be Late!• To have your students included in

Accountable Students and Test Verification, return materials no later than November 5.

• Please be sure to ship ALL materials by November 13 to ensure your students’ answer documents are processed and scored.

• Districts will be assessed financial and other penalties for late materials.

• To have your students included in Accountable Students and Test Verification, return materials no later than November 5.

• Please be sure to ship ALL materials by November 13 to ensure your students’ answer documents are processed and scored.

• Districts will be assessed financial and other penalties for late materials.

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Avoidable Processing ErrorsAvoidable Processing Errors

• School Return Envelope returned without School/Answer Document Header Sheets

• Total number of answer documents not bubbled on School/Answer Document Header Sheets

• Discrepancy between actual count of answer documents and the number bubbled on School/Answer Document Header Sheets

• School Return Envelope returned without School/Answer Document Header Sheets

• Total number of answer documents not bubbled on School/Answer Document Header Sheets

• Discrepancy between actual count of answer documents and the number bubbled on School/Answer Document Header Sheets

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Avoidable Processing Errors (cont’d)

Avoidable Processing Errors (cont’d)

• Completed answer documents found outside the School Return Envelope (for example, at the bottom of the box or inside test booklets)

• Missing student barcode labels or using incorrect barcode labels (for example, from a previous test cycle or from an incorrect assessment)

• Completed answer documents found outside the School Return Envelope (for example, at the bottom of the box or inside test booklets)

• Missing student barcode labels or using incorrect barcode labels (for example, from a previous test cycle or from an incorrect assessment)

Contact InformationContact Information

MI Call Center

•Call 1-877-560-8378 and select Option 4.

E-mail

•[email protected]


MI Call Center

•Call 1-877-560-8378 and select Option 4.

E-mail



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Fees2013-2014

Fees2013-2014

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Fees for 2013-2014Fees for 2013-2014• Student answer documents returned

without a Pre-ID label will have a label affixed by the contractor at a cost of $10 per document.

• If a label cannot be affixed by the contractor, the document will not be scored.

• Student answer documents returned without a Pre-ID label will have a label affixed by the contractor at a cost of $10 per document.

• If a label cannot be affixed by the contractor, the document will not be scored.

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• Districts that have outstanding fees for any reason will have reports suppressed

• If you have not been receiving reports it may be due to unpaid fees

• Districts that have outstanding fees for any reason will have reports suppressed

• If you have not been receiving reports it may be due to unpaid fees

Fees for 2013-2014Fees for 2013-2014

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Fee ScheduleFee Schedule

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The Most CommonAdministration Errors

The Most CommonAdministration Errors

Common Preparation ErrorsCommon Preparation Errors

• Students NOT enrolled or flagged as “Special Education” in MSDS

• IEP teams not using participation selection guidelines to select appropriate assessment

• Counts for material orders not entered by appropriate district level personnel

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Common Administration ErrorsCommon Administration Errors

• Students assessed with multiple types (MEAP, MEAP-Access, MI-Access FI/SI/P)

• Answer document: Does not have form number bubbled in

and/or written in MI-Access answer document completed

by students rather than by assessment administrators

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• Students tested out-of-level (test form grade does not match pre-ID grade)

• Administering accommodated version of any assessment when NOT documented in the student’s IEP and/or used in daily instruction

• Bubbles not filled in with #2 pencil correctly (Scanning equipment only captures #2 lead markings)

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MI-Access Participation or Supported IndependencePrimary (PAA) and/or Shadow Assessment Administrator (SAA) scores not recorded for each student for each item for P/SI assessmentsPAA and SAA scoring at different times. This should be simultaneous and independent scoring.

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Common Post -Testing ErrorsCommon Post -Testing Errors

• Answer documents not completed correctly• No School/Answer Document Header sheets• Student answer documents returned under

wrong School/Answer Document Header• Returning to wrong vendor (improper label

use)• Accountable Student and Test Verification not

being reviewed by many districts• Not returning secure materials

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IMPORTANT COMMUNICATIONSIMPORTANT COMMUNICATIONS

• The OSA sends important emails to District MI-Access Coordinators throughout the administration cycle.

• Ensure your contact information, particularly email address, is updated and accurate in EEM (Educational Entity Master).

• The OSA sends important emails to District MI-Access Coordinators throughout the administration cycle.

• Ensure your contact information, particularly email address, is updated and accurate in EEM (Educational Entity Master).

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• Ensure your district’s IT professional confirms you can receive these emails and attachments.

• Ensure your district’s IT professional confirms you can receive these emails and attachments.

IMPORTANT COMMUNICATIONSIMPORTANT COMMUNICATIONS

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QuestionsQuestions

Jim GriffithsManager, Assessment Administration and Reporting


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5. MSDS entries very important6. Inventory Materials when received7. Apply Pre-ID Labels to Answer


5. MSDS entries very important6. Inventory Materials when received7. Apply Pre-ID Labels to Answer


Contact InformationContact Information

• Call 1-877-560-8378

•Select Option 4

• [email protected]

• Call 1-877-560-8378

•Select Option 4

• [email protected]

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Thank You!Thank You!

Archived Event

VHS or DVD copy

●Brenda Hose at 734-334-1437 or

[email protected]

Archived Event

VHS or DVD copy

●Brenda Hose at 734-334-1437 or

[email protected]

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mi-access fall 2013 webcast

Documents

assessment administration

miaccess fall

agendathe miaccess

mathematics grades

ideas grades

science grades

print grades

daily living skills