May 17, 2018Intercontinental London – The O2

Your Benchmark for Procurement Excellence

Entry Brochure

Worldprocurementawards.com #PLWPA #MakeProcurementAwesome

GET IN TOUCH:Megan Weavers, m.weavers@procurementleaders.com or Philippa Langdon, p.langdon@procurementleaders.com

Transformation partner

We consult withHead, Heart and Hand

Procurement team partner Innovation partner Procurement leader partner

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Contents2 Introduction

3 Awards timeline & yourawards strategy

4 Top tips for writing a goodentry

5 What makes a winningentry? Judges hints & tips.

6 Hall of fame

7 What kind of projects can Ienter?

8 Eligibility & help

This is thepinnacle of theprofession.”IBM

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Recognised as the most celebrated and sought after awards inprocurement, the World Procurement Awards represent the bestprojects, people and organisations globally and are an affirmationof the hard work, innovation and dedication of those at theforefront of the profession.

The World Procurement Awards regularly attract over 400 entriesfrom the most influential organisations around the world, across15 categories.

All entries are reviewed by an esteemed panel of experts andsubject to three rounds of rigorous judging, including onlinejudging, peer review and face to face regional debate to decidethe winners.

WHAT ARE THE WORLDPROCUREMENT AWARDS?

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I am sohonoured,looking at thecalibre of thecompetitionhere it wasamazing to win!”Delphi

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JULAUG

SEPOCT

NOVDEC

Meet with theteam to decidewhich projectsfrom the past 12months are worthyof recognition

Appoint an Awardcoordinator tomanage the entries

Start gatheringinformation for yoursubmissions (includingtestimonials &financials wherenecessary)

EntriesOpen

Review & get internalapproval forsubmissions

Submit yourentries online

Entrydeadline

Key datesAction pointsJudging dates

Key

AWARDS TIMELINE

Only submit what is necessary.Spend your time focusing oncreating a few excellentsubmissions, rather than a lot ofentries that are lacking in detailand quality.

PLANNING YOUR SUBMISSIONSHere’s a few tips to ensure a smooth and efficient entry process:

Make a note of thekey dates and leaveplenty of time toprepare your entries1 2 Appoint an internal

awards championto drive the

process and ultimatelybe responsible forcoordinating keystakeholders andgathering information

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Meet with the team overthe summer – discussand decide which projectsyou would like to submit.What have been yourgreatest successes overthe past 12 months?

Make sure everyone who needs to be involved,is involved from the start to avoid delays or anyconflict of interest that might arise.

Ensure submissions getinternal approvalwithenough time to makechanges if necessary andsubmit by the deadline.

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Regularly flag whena project might beaward worthy –keep a record ofimportantinformation thatmight come in gooduse for a submission

Provide as much detail as possible, including examples

Tell the story: Take us on the journey to completing your initiative or project, how did youget there?

Show evidence; statistics and testimonials help to shape the entry into something thejudge can relate to; tangible evidence is key (this could be reports to show progression,third party endorsements or statistics presented in a graph or PowerPoint) Please keepthis limited to 5 uploads to maintain focus

Be clear, precise and direct

It is important to mention your challenges as well as your achievements but be sure to highlight your successes

Answer the question, being sure to meet the criteria for each category – you candownload this from the home page of our entry system

TOP TIPS FOR WRITING A GOOD ENTRY

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JANFEB

MARAPR

MAYJUN

Online judgingbegins

Peer review(judging round 2)

Are you a finalist? Tellyour network! Tweetusing #PLWPA & shareyour personalisedpress release

Shortlistannounced Global judging days

take place to decidethe winners

Make sure your table isbooked for the awardsto secure the bestposition in the room

Are you a winner?Promote your successvia social channels

and PR – internally &externally

WorldProcurementAwardsWinnersannounced

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JUDGES HINTS AND TIPS What makes a winning entry according to our judges?

What makes a winning entry?

• The issue being addressed is common toprocurement teams everywhere so judges willclearly understand the issue being addressed.• The quality of the submission must be obviousfrom the first few sentences. The Judges will bereading hundreds of documents and so if you cangrab the attention immediately it will be a positive.• Clearly drafted with short sharp communicationand no rambling• Supporting evidence that is very clearly referencedand illustrates the quality. Simply attaching a 20-page PowerPoint pack is not appealing.

• Emotion and passion are critical. If these come outin the submission you will differentiate yourself. (If itis obvious that the submission is prepared by aconsultant such appeal is lost.)• Uniqueness. If your presented solution orperformance is unique you will attract attention

3 top tips for a successful submission

1.Win the attention of the reader immediately.2. If emotion and passion comes through, you haveincreased chance of being differentiated.3. Ensure that the submission has authenticity andis about your team’s achievements. Judges willrecognise the work of a consultant.

Matthias FuchsCPOBoral

What makes a winning entry?

• A successful submission is not duplicated intoseveral award categories• It has generated tangible results and clearlyarticulates why the results have been impressive• It shows passion and dedication to theprocurement function• The entry has 1 or 2 strong testimonials from otherfunctions

3 top tips for a successful submission

1. Be short, to the point and do not repeat sentencesin various paragraphs2. Think about judges who have to review hundreds ofentries in few days: use key words to attract attentionwhich will allow judges to understand what the entryis all about3. Submit testimonialswhich will explain how thework procurement has delivered helped the business:it is better to have an entry which focuses on thebusiness rather than self-centred procurement

Eric EspinasseCPODanske Bank

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HALL OF FAMEJoin the winners from the past 11 years from organisations including:

What makes a winning entry?

• Those submitting their application need torecognize that there are senior procurementexecutives reviewing their materials. They ought toavoid anything that makes reading the applicationdifficult or annoying (like too much and irrelevantcontent).• Stick to the guidance and answer the questions.Avoid going off on tangents..• Describe the role the respective Procurement teamplayed very clearly. These are Procurement awards,which means we need to assess the contribution ofthe procurement group or leaders.

•Make sure you think through what award to submitfor. The submission should be clear and relevant forthe respective category.

3 top tips for a successful submission

1. The more specific the better. Actual results,progress vs. set goals, etc.2. Provide strong stakeholder feedback, ideally fromvery senior leaders outside of the procurementfunction.3. Less is more. It is critical to avoid being repetitivewith the content. A short and impactful submissionwill do.

Andreas RueheVP SC Procurement Vision/Diabetes CareJohnson & Johnson

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• An innovative project or function that delivers excellence through tangible results to the bottom andtop line of the business; in terms of cost, risk and value creation.

• A team that demonstrates it is a strategic business function and brings continual improvement tothe function and innovation from the supply base.

• A significant transformationwith outstanding results, whether that’s improving the quality of anunder-performing function or taking an already high-performing organisation to the next level.

• Innovative new processes use of technology to achieve improved results.

• An examplewhere the procurement function has helped to develop new product or servicefunctionality/value using recognised procurement levers.

• A project or initiativewhich has collaborated with another function or group of functions at its coreand that has delivered tangible commercial benefits.

• The collaborative efforts of an organisation and an external supplier or group of suppliers, whichhave had a tangible impact on the business in terms of improved efficiencies, innovative newapproaches or product developments, reduced costs or reduced risk, among others.

• A procurement function that uses its influence for a positive effect, while remaining financiallyresponsible. Demonstrating outstanding social, ethical, environmental and community-focusedinitiatives to gain competitive advantage.

• A positive impact on the performance of an organisation’s supply chain. This could be a specificproject or a longer-term programme which achieves significant results. Include examples ofexcellence in demand forecasting, logistics, CSR, supply chain risk, on-time-delivery and impact on thewider business.

• Mature approaches to supply, reputational or regulatory risk, which have had a tangible impact onthe business. Including clear examples of how procurement has managed specific risks, the tools andtechniques employed and specific results.

• Organisations that combine excellent benefits with solid opportunities for career progression anddevelopment. With clear evidence of how supportive corporate leaders are to the procurementfunction.

WHAT KIND OF PROJECT CAN I ENTER?Here’s a few examples...

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Eligibility

1. Awards categories are open to all corporateprocurement functions of any size of team orbusiness from any nation

2. Entries may be submitted by the corporateprocurement function, marketing department or anyother third party organisation including PR agenciesand service/solution providers. It will be the name ofthe corporate procurement function and theirsubmitted project, person or business that will benoted on the short list, winner’s announcement,trophies and any printed or online material.

3. The External Collaboration Award is designed torecognise collaborations between a corporateprocurement function and an external business orbusinesses. The primary entrant will in all cases beregarded as the corporate procurement function andwill only be noted as such unless written

4. Confirmation from the said corporateprocurement function requests that their externalpartner or partners in the collaboration also be notedin the shortlist, winner’s announcement, trophies andany printed or online material.

5. Criteria within each category is designed torecognise projects or initiatives completed withinspecific time frames. As a guideline, we ask you tofocus on submitting projects and initiatives thathave been undertaken in the past year. We dohowever recognise that some may have startedearlier than this and are yet to be completed andtherefore we can be flexible with this rule. Theentrant must demonstrate that the evidenceprovided in support of the entry is during the abovementioned time frames.

6. Confidentiality within the entry and judgingsystem is considered the most important feature ofthe awards programme. Procurement Leadersguarantee the security and confidentiality of theinformation provided within the entry. Only theAwards management team and judges arepermitted to view the entries and information.

7. The judges are recruited based on theirexperience within the procurement function and areasked to give up much of their time to review theentries provided. All judges are asked to declare anyconflict of interest within the categories they areasked to judge. Judges are also asked to sign non-disclosure agreements to guarantee theconfidentiality of the information within an entry. TheAwards team are also able to sign any non-disclosure agreement with a participant toguarantee the confidentiality of informationcontained within an entry. None of the informationprovided by an entrant will be passed to any thirdparty outside the awards team and judging panel.

8. Categories are available for sponsorship and areconsidered event partners. Any companiesassociated with the event or category partnershiphave no influence over entries, short listing, judgingor winners.

NEED HELP WITH YOUR SUBMISSIONS?We know award submissions can sometimes seem alittle daunting, but they needn’t be!

Get in touch with one of our awards managers whowould be happy to talk you through the process andoffer some advice:

Megan Weavers: m.weavers@procurementleaders.com

Philippa Langdon: p.langdon@procurementleaders.com

For more information

Worldprocurementawards.com

To book your table

Don’t forget to secure your place and be a part of thebiggest night in the procurement calendar. Get in touchwith Fouad who can talk you through your options.

Fouad Katat, delegates@procurmentleaders.com

Good luck!

May 17, 2018Intercontinental London – The O2