market survey qualification questionnaire supply

October 2021

MS-4711/IR

Market Survey

Qualification Questionnaire

Supply, Installation and Commissioning of a LED wall for

CERN Studio

Abstract

In order to be considered as a potential bidder for the forthcoming Invitation

to Tender, the respondent shall be either a single firm (hereinafter referred to

as “the Firm”) or a group of firms (hereinafter referred to as “the Group of

Firms1”).

The Firm or the Group of Firms shall demonstrate that it meets the applicable

qualification criteria by completing this Qualification Questionnaire and by

providing the requested documents and references.

1 The term “Group of Firms” means a consortium, joint venture or any other arrangement between legal entities for the

joint submission of a bid and the joint execution of the Contract but shall exclude any Subcontractors.

ii MS-4711/IR

TABLE OF CONTENTS

INFORMATION ABOUT THE FIRM OR THE GROUP OF FIRMS ..................................... 1 Names and Addresses........................................................................................................................ 1 Contact Persons ................................................................................................................................. 1

QUALIFICATION CRITERIA ..................................................................................................... 2 General .............................................................................................................................................. 2 Administrative situation .................................................................................................................... 3 Subcontracting................................................................................................................................... 3 Country of Origin .............................................................................................................................. 4 Obligations of the Lead Firm ............................................................................................................ 5 Proven Production Capacity .............................................................................................................. 5 Size .................................................................................................................................................... 6

2.7.1 Number of Employees........................................................................................................................ 6 2.7.2 Global Annual Turnover ................................................................................................................... 7

Competence and Experience ............................................................................................................. 8 2.8.1 LED Type (only Gold Wire Led) ....................................................................................................... 8 2.8.2 Pitch .................................................................................................................................................. 8 2.8.3 Design Installation ............................................................................................................................ 9 2.8.4 Broadcast Compliant......................................................................................................................... 9

References ......................................................................................................................................... 9 Facilities .......................................................................................................................................... 10 Maintenance .................................................................................................................................... 10

2.11.1 Preventive maintenance .................................................................................................................. 10 2.11.2 Corrective maintenance .................................................................................................................. 10 2.11.3 Maintenance management system ................................................................................................... 10

Norms and Standards ...................................................................................................................... 11 ADDITIONAL INFORMATION ................................................................................................ 11 Conflict mineral sourcing ................................................................................................................ 11 Sustainability ................................................................................................................................... 12 Miscellaneous .................................................................................................................................. 12

ANNEXE ........................................................................................................................................ 14

1 MS-4711/IR

INFORMATION ABOUT THE FIRM OR THE GROUP OF FIRMS

Names and Addresses

Firms interested in participating in the forthcoming Invitation to Tender procedure as a member of a

Group of Firms shall return a SINGLE questionnaire for the Group of Firms, to be completed by the

Lead Firm2 and signed by each of its members.

The number of firms in the Group of Firms shall not exceed two.

Position Name of the Firm Address

Firm

Or Lead Firm

.......................................... ..................................................

Member No. 2 of the Group

of Firms (if applicable)

.......................................... ..................................................

Member No. 3 of the Group

of Firms (if applicable)

.......................................... ..................................................

Contact Persons

The Firm, or the Lead Firm, shall be able to make available for the entire duration of the Contract at

least one English-speaking commercial contact person and one English -speaking technical contact.

In the case of a Group of Firms, only the contact persons of the Lead Firm shall be indicated below.

For Technical Matters

Name Tel Email

Mr / Mrs ...................................... ................................. ........................................................................

If absent:

Mr / Mrs ...................................... .................................. ........................................................................

2 If the bidder is a Group of Firms, its members shall jointly appoint one member from amongst them as their lead firm

for all matters concerning the Invitation to Tender and the Contract (the “Lead Firm”), except for the signature of the

bid and of the Contract. The members of the Group of Firms shall be jointly and severally liable for the performance of

the Bidder’s and the Contractor’s obligations under the Invitation to Tender and the Contract.

For Commercial and Administrative Matters

Name Tel Email

Mr / Mrs ...................................... .................................. ........................................................................

If absent:

Mr / Mrs ...................................... .................................. ........................................................................

2 MS-4711/IR

QUALIFICATION CRITERIA

General

2.1.1 CERN will invite to tender those Firms or Groups of Firms that have replied to the present

Market Survey by uploading this document into CERN’s e-survey system and are selected

on the basis of their compliance with the technical, financial and other qualification criteria

provided herein.

2.1.2 In particular circumstances, if CERN’s needs or interests so justify and if CERN considers

that a Firm or Group of Firms would be able to complete and fulfil its obligations under the

contract, CERN may select a Firm or a Group of Firms and invite it to tender even if it does

not fully meet the qualification criteria defined herein. In so doing, CERN will take into

account the provisions set out in the Appendix: “Selection and Adjudication Criteria for

Supply Contracts” and the estimated amount of the contract.

2.1.3 In addition, and with a view to improving the distribution of its purchases among its Member

States3, CERN may not select and invite to tender a Firm or Group of Firms:

according to the number of qualified firms from each Member State, taking into account

the Member State’s contribution to the CERN budget, the relevant industrial return

coefficient for that Member State (as set out in the Appendix: “Selection and

Adjudication Criteria for Supply Contracts”) and the estimated amount of the contract;

on the basis of its previous experience with the Firm or any member of the Group of

Firms;

if the Firm or a member of the Group of Firms has replied “yes” to at least one question

in § 2.2 below;

if the Firm or a member of the Group of Firms has made a false declaration in this

Qualification Questionnaire;

if CERN considers that the Firm or the Group of Firms may be unable to fulfil its

obligations under the contract due to the Firm’s or Group of Firm’s financial situation;

if the Firm or the Group of Firms proposes a Supply originating in an Associate Member

State, or an Associate Member State in the pre-stage to membership and the combined

total value of the commitments for the country concerned for the year in question,

covering all orders, contracts and personnel appointments, including the value of the

contract under consideration, would exceed the size of that country’s financial

contribution to the CERN budget for the financial year concerned (the “ceiling”). If, in

exceptional circumstances, CERN invites to tender a Firm in an Associate Member State

that has reached the ceiling, the Firm concerned shall be considered and treated as a

Firm proposing supplies or services originating in a well-balanced Member State,

irrespective of that Associate Member State’s industrial return coefficient at that stage.

3 http://home.cern/about/member-states

3 MS-4711/IR

Administrative situation

Is the Firm, or any member of the Group of Firms, involved in or facing the threat of bankruptcy

proceedings, prosecution for debt, sequestration or any analogous situation arising from a similar

procedure provided for in law?

□ YES □ NO

If yes, in the case of a Group of Firms, please indicate which member(s): ..........................................

Has the Firm, or any member of the Group of Firms, been found guilty of or faced with the threat

proceedings for fraud, corruption, money laundering or any other illegal activity(ies)?

□ YES □ NO

If yes, in the case of a Group of Firms, please indicate which member(s): ...........................................

If the Firm, or any member of the Group of Firms, has replied “yes” to any of the above questions,

please provide any details that may be relevant for CERN in the framework of this Invitation to

Tender procedure.

Subcontracting4

Subcontracting is permitted for the execution of the Contract but is subject to CERN’s prior written

approval of each proposed Subcontractor. CERN reserves the right to refuse a Subcontractor and to

carry out verifications concerning the proposed Subcontractor(s).

CERN will be entitled to reject in whole or in part the proposal of a Firm or Group of Firms

concerning the subcontracting of its obligations, it being understood that in any event:

the obligations to be performed on the CERN site shall not be sub-sub-contracted; and

the management of the Contract shall not be subcontracted.

Does the Firm or the Group of Firms intend to subcontract any part of the Supply?

□ YES □ NO

4 The term “Subcontract(s)” shall mean any arrangement whereby the Contractor contracts with another legal entity (the

Subcontractor), except legal entities under its direct control, for the provision of a part of the Supply (including provision

of sub-assemblies and components or any part of the activities forming part of the Supply). The term “Subcontract(s)”

shall include sub-subcontract(s).

4 MS-4711/IR

If yes, please complete the table in § 2.4 below.

Country of Origin

For the Supply, the term “Country(ies) of Origin” means the country(ies) of manufacture or last major

transformation of the Supply (including sub-assemblies and components) by the Bidder and its

proposed Subcontractor(s).

In case the Supply includes activities (installation, testing, etc…), the country(ies) of origin of such

activities will be the country in which the firm performing them is established.

The Countries of Origin of the Supply shall be CERN Member States5 and the Associate Member

States.

However, for the Associate Member States, there are defined annual ceilings of the value of the

procurement expenditure in those countries (calculated on the basis of the State’s percentage

contribution to the CERN budget).

Therefore, if a Bidder intends to submit a Bid which includes a part of the Supply originating in an

Associate Member State, it must contact CERN forthwith and in any case no later than 14 days before

the submission deadline. CERN will, as soon as possible, inform the Bidder concerned if the proposed

share of the Bid or if the obligations to be allocated in these countries would remain within the defined

annual ceilings. If this would not be the case, the Bidder shall either reconsider the distribution of its

Bid or withdraw from the Invitation to Tender procedure.

It is understood that the above shall have no impact on the submission deadline.

In the case of a Single Firm:

Supply and Activities as

listed in section 3 of the

Technical Description)

foreseen under the Contract

Name of the Firm and, if applicable

and known, of the proposed

Subcontractor(s)

Country(ies) of

Origin of each part

of the Supply

..................................................

...................................................................

.....................................

..................................................

...................................................................

.....................................

..................................................

...................................................................

.....................................

5 The term “Member State(s)” means both full Member State(s) and Associate Member State(s) of CERN, except where

expressly stipulated otherwise: http://home.cern/about/member-states

http://home.cern/about/member-states

5 MS-4711/IR

In the case of a Group of Firms:

Supply and Activities as

listed in section 3 of the

Technical Description)

foreseen under the Contract

Name of the Lead Firm or of the

member of the Group of Firms and, if

applicable and known, of the proposed

Subcontractor(s)

Country(ies) of

Origin of each part

of the Supply

..................................................

.......................................................................

...................................

..................................................

.......................................................................

...................................

..................................................

.......................................................................

...................................

..................................................

.......................................................................

...................................

Obligations of the Lead Firm

In case of a Group of Firms, the following parts of the Supply shall be delivered by the Lead Firm

only:

Installation;

Commissioning;

Maintenance.

Proven Production Capacity

The Firm, or the members of the Group of Firms collectively, shall have installed at least three LED

Wall per year during the last three years. Please complete one of the following tables, as appropriate.


2018 2019 2020

Quantity (units)

.....................................

.....................................

.....................................

6 MS-4711/IR


LEAD FIRM

2018 2019 2020

Quantity (units)

.....................................

.....................................

.....................................

MEMBER No. 2 OF THE GROUP OF FIRMS

Quantity (units)

.....................................

.....................................

.....................................


Quantity (units)

.....................................

.....................................

.....................................

Size

2.7.1 Number of Employees

The Firm, or the Lead Firm (in the case of a Group of Firms) shall have at least five technical

employees in the field of LED Wall installation.

Please complete one of the following tables, as appropriate.


2018 2019 2020

Technical employees in

the field of LED wall

installation

.....................................

.....................................

.....................................

7 MS-4711/IR


LEAD FIRM

2018 2019 2020

Number of employees

Overall (all activities)

.....................................

.....................................

.....................................



installation

.....................................

.....................................

.....................................


2018 2019 2020

Number of employees


.....................................

.....................................

.....................................



installation

.....................................

.....................................

.....................................


2018 2019 2020

Number of employees


.....................................

.....................................

.....................................



installation

.....................................

.....................................

.....................................

2.7.2 Global Annual Turnover

The Firm, or the members of the Group of Firms collectively, shall have an average global annual

turnover of at least the equivalent of 1 200 000 Swiss francs per year for the last three years. Please

complete one of the following tables, as appropriate.


2018 2019 2020

Global Annual

Turnover

.....................................

.....................................

.....................................


2018 2019 2020

LEAD FIRM

Global Annual

Turnover

.....................................

.....................................

.....................................


Global Annual

Turnover

.....................................

.....................................

.....................................

8 MS-4711/IR


Global Annual

Turnover

.....................................

.....................................

.....................................

TOTAL ......................................................................................................................

Competence and Experience

The Firm, or the members of the Group of Firms collectively, shall have a proven competence and

experience in supplying, installing and commissioning LED walls that is necessary to meet the

requirements of the scope, complexity and volume specified in the Technical Description.

Is this criterion fulfilled for all the above-mentioned fields?

□ YES □ NO

If not, please explain why:

................................................................................................................................................................

................................................................................................................................................................

................................................................................................................................................................

2.8.1 LED Type (only Gold Wire Led)


experience in supplying gold wire LED.

Please tick the LED type(s) which the Firm has competence and experience in:

□ SMD Black Led

□ COB

□ Mini Led

□ Micro Led

Please precise LED supplier name(s):

................................................................................................................................................................

................................................................................................................................................................

................................................................................................................................................................

2.8.2 Pitch


experience in supplying a pitch between 0.8 and 1.6.

Is this criterion fulfilled for all the above-mentioned field?

□ YES □ NO

If not, please provide details:

................................................................................................................................................................

................................................................................................................................................................

................................................................................................................................................................

9 MS-4711/IR

2.8.3 Design Installation


experience in designing and installing LED walls straight or vertical L-shaped or curved with no

visible edge (Please refer to the Market Survey Technical Description, figure 2).


□ YES □ NO


................................................................................................................................................................

................................................................................................................................................................

................................................................................................................................................................

2.8.4 Broadcast Compliant


experience in screen synchronization, able to adjust its display frequency according to the frequency

of the camera with a minimum refresh rate of 3840 Hz.


□ YES □ NO


................................................................................................................................................................

................................................................................................................................................................

................................................................................................................................................................

References

The Firm, or the members of the Group of Firms collectively, shall provide at least three relevant

references for the last three years covering work that is similar to that of the future contract in terms

of scope, complexity and volume.

CERN reserves the right to verify and contact the referees provided. In addition, the Firm, or each

member of the Group of Firms, shall arrange a visit by CERN to the premises of any of its referees if

so requested.

Please use the annexed “Reference form” and duplicate it as necessary.

10 MS-4711/IR

Facilities

The Firm or the members of the Group of Firms collectively, shall have available at the time of this

Market Survey the following facilities:

An assembling and testing room: □ YES □ NO

If not, please explain why for each facility concerned:

................................................................................................................................................................

................................................................................................................................................................

................................................................................................................................................................

Maintenance

2.11.1 Preventive maintenance

The Firm, or the members of the Group of Firms collectively, shall have a proven experience in the

last three years of performing preventive maintenance to customers at a regular interval.

Is this criterion fulfilled?

□ YES □ NO

If yes, please provide details:

................................................................................................................................................................

................................................................................................................................................................

................................................................................................................................................................

2.11.2 Corrective maintenance

The Firm, or the members of the Group of Firms collectively, shall have a proven experience in the

last three years of performing corrective maintenance to customers, including of responding to issues

within a period of 2 working days from receipt of a written request from customer(s).


□ YES □ NO

If yes, please provide details:

................................................................................................................................................................

................................................................................................................................................................

................................................................................................................................................................

2.11.3 Maintenance management system

The Firm, or the members of the Group of Firms collectively, shall be proficient in the use of a

computerised maintenance management system.


□ YES □ NO

If not, please explain why:

................................................................................................................................................................

................................................................................................................................................................

11 MS-4711/IR

................................................................................................................................................................

Norms and Standards

The Firm shall comply with the norms and standards indicated §3.2 of the Technical Description.


□ YES □ NO

If yes, please detail and attach a copy of the relevant certificate, which must clearly show the

certification authority and date of certification.

................................................................................................................................................................

................................................................................................................................................................

................................................................................................................................................................

ADDITIONAL INFORMATION

Conflict mineral sourcing

Does the Firm or any member of the Group of Firms use tin, tantalum, tungsten (including their ores)

or gold in its products or services?

□ YES □ NO

12 MS-4711/IR

Has the Firm or any member of the Group of Firms developed, or is it in the course of developing, a

due diligence process aimed at avoiding the use of conflict minerals?

□ YES □ NO

Should you wish to expand your answer, please do so below:

................................................................................................................................................................

................................................................................................................................................................

................................................................................................................................................................

Sustainability

The Firm, or the Group of Firms collectively, shall be able to demonstrate its engagement in

environmental, economic and social sustainability, or be willing to establish a policy in this field.


□ YES □ NO

If yes, please attach a copy of the applicable policy and/or certificate, if any. In the latter case, the

certificate must clearly show the certification authority and date of certification. In case the Firm does

not have a policy and/or certification yet, please indicate details of the sustainability policy you are

willing to establish:

................................................................................................................................................................

................................................................................................................................................................

................................................................................................................................................................

................................................................................................................................................................

................................................................................................................................................................

If not, please explain:

................................................................................................................................................................

................................................................................................................................................................

................................................................................................................................................................

................................................................................................................................................................

................................................................................................................................................................

................................................................................................................................................................

Miscellaneous

Please indicate any other information that may be relevant to this Market Survey:

13 MS-4711/IR

................................................................................................................................................................

................................................................................................................................................................

................................................................................................................................................................

................................................................................................................................................................

Date

Signature and stamp of the Firm

or of each member of the Group of Firms

14 MS-4711/IR

ANNEXE

REFERENCE #x

Name of the customer

Full address

Name, telephone and e-mail of the person to

be contacted in customer organisation

Scope of the contract

Summary of the proposed display

solution

Dimension and design of the led wall

LED Type

Pitch

Purpose of the led wall

Duration (start and end dates)

Approximate contract value

Quality and safety management

Type of maintenance offered and planned

Other relevant technical details

Brand, Model, type, size, welding kind

of the LED

Noise Measurement

Luminance full white / nits

Pixel pitch

Contrast

Kind of Resin on Surface

Module size

Led density / resolution of a module

Driver IC (brand and model)

Power Supply (brand and model)

Structure of the led module

Materials used for the led module

Consumption per m2

Viewing angle H et V

Operating temperature

Receiving card (brand and model)

Sending card (brand and model)

Controller

Grey scale

Frequency (hz) / refresh rate

Driver mode

15 MS-4711/IR

Please duplicate this reference form as needed.

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