march 17, 2014 esc school board packet

8/12/2019 March 17, 2014 ESC School Board Packet

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East Sac County CSD

Board of DirectorsSupport

Packet

March 17, 2014

6:00 p.m.

East Sac County High School – Lake View



Table of Contents

Agenda ..........................................................................................1

Prior Meeting Minutes .................................................................2

Financials/Bills ..............................................................................3

Reports .........................................................................................7

Supt. Eval ................................................................................... 13

Budget ....................................................................................... 14

Additional Info



TENTATIVE AGENDA: Public Hearing and Regular Board MeetingEast Sac County CSD Board of DirectorsMonday, March 17, 2014 - Public Hearing at 6:00 pm

followed immediately by the Regular MeetingESC High School Library, Lake View, IA

“East Sac County Schools empower all students to become productive,responsible citizens of an ever-changing global society.”

PUBLIC HEARING

1. Call to Order

2. Public Comments on 2014-2015 School Calendar

3. Adjournment

REGULAR BOARD MEETING

1. Call to Order and Welcome

2. Review of ESC Mission Statement

3. Approve Agenda

4. Consent Itemsa. Prior Meeting Minutesb. Billsc. Financial Statement

5. Reportsa. Superintendent

6. Unfinished Businessa. Discuss and/or Approve 1:1 Technology Initiative Purchase-Lease

7. New Businessa. Discuss and/or Approve 2014-2015 School Calendarb. Discuss and/or Approve 2014-2015 Elementary Sectionsc. Discuss/Plan for Superintendent Evaluationd. Discuss/Plan for 2014-2015 Budget

8. Personnela. Resignationsb. Contracts

9. Discuss Future Agenda Items and Set Dates

10. Adjourn

East Sac County CSD Board PacketPage 1



Minutes of the Regular MeetingEast Sac County Community School District

Board of EducationFebruary 17, 2014

The regular meeting was called to order by Rodman at 6:00 p.m. at the East Sac County High School – LakeView. Present were Rodman, Wilhelm, Drost, Lynch, and Stoltenberg. Also in attendance were Supt. Fiene,Principal Fischer, Principal Litterer, seven staff members, six visitors and three media representatives.

The ESC Mission Statement was discussed to start the meeting. Rodman discussed some of the positive thingsgoing on at ESC CSD.

There were no proposed changes to the published agenda. Stoltenberg moved to approve the agenda as presented, Drost seconded; motion carried 5-0.

The consent items were reviewed and discussed. Stoltenberg moved to approve the bill to Albrecht Oil for$2176.30, Lynch seconded; motion carried 4-0, Drost abstained. Drost moved to approve the remaining

consent items including Minutes of the January 20 Regular Meeting and Work Session, financial statements,and bills on account of $182,321.47, Lynch seconded; motion carried 5-0.

The Board and visitors moved to the Industrial Technology Cad Lab to see a demonstration of the 3D printer.Mr. McCollough and a few students discussed the CAD program and showed examples of items made with the

printer.

Dr. Fiene updated the Board on the following items: the Alternative High School is temporarily relocated dueto plumbing issues, the School Improvement Advisory Council will meet in April, and the school website isundergoing a re-design to make it more user-friendly for the public.

Mrs. Litterer, representing the 1:1 steering committe members, made a presentation to the Board regarding the1:1 initiative (1 computer for every student). The initial recommendation to the Board is to start the initiative inthe high school in the fall of 2014 by purchasing a MacBook for each student. The budget would beapproximately $400,000 (to be paid from PPEL/LOST) and would include additional wireless access points ineach room. Computers currently in the high school would be moved to the middle school. Stoltenberg movedto begin the process by ordering 30 computers needed for the high school staff, Drost seconded; motion carried5-0.

The Board discussed possible membership in a new group that promotes and lobbies for rural schools andstudents of rural schools – Rural School Advocates of Iowa (RSAI). Wilhelm moved to approve joining RSAI,Lynch seconded; motion carried 5-0.

The next regular meeting is scheduled for 3/17/14 at 6:00 p.m. in the high school.

Wilhelm moved to adjourn, Stoltenberg seconded; motion carried 5-0. Meeting was adjourned 7:25 pm.

President______________________________ Secretary___________________________




12 month Balance 2/28/2014 Balance 2/28/2013 Difference

OPERATING FUND $1,198,255.93 $1,126,088.78 $72,167.15STUDENT ACTIVITY FUND $204,320.37 $228,360.25 ($24,039.88)MANAGEMENT FUND $108,124.98 $254,832.35 ($146,707.37)CAPITAL PROJECTS FUNDS 1,290,031.23 $1,141,190.68 $148,840.55

** PPEL and LOSS FundsSCHOOL NUTRITION FUND $210,156.89 $207,572.46 $2,584.43

$3,010,889.40 $2,958,044.52 52,844.88

12 month Balance 1/31/2014 Balance 1/31/2013 Difference

OPERATING FUND $1,335,451.82 $1,436,417.30 ($100,965.48)STUDENT ACTIVITY FUND $196,759.47 $201,014.81 ($4,255.34)MANAGEMENT FUND $106,075.23 $253,620.79 ($147,545.56)CAPITAL PROJECTS FUNDS 1,271,430.68 $1,245,007.18 $26,423.50

** PPEL and LOSS FundsSCHOOL NUTRITION FUND $201,718.91 $209,197.96 ($7,479.05)

$3,111,436.11 $3,345,258.04 (233,821.93)

12 month Balance 12/31/2013 Balance 12/31/2012 Dif fer ence

OPERATING FUND $1,513,698.89 $1,549,493.55 ($35,794.66)STUDENT ACTIVITY FUND $179,416.15 $205,191.62 ($25,775.47)MANAGEMENT FUND $100,423.28 $249,941.07 ($149,517.79)CAPITAL PROJECTS FUNDS 1,298,938.38 $1,218,569.62 $80,368.76

** PPEL and LOSS FundsSCHOOL NUTRITION FUND $184,780.48 $194,785.86 ($10,005.38)

$3,277,257.18 $3,417,981.72 (140,724.54)

ESC CSD F und Balance Compari son 2/28/2014






SCHOOL BUS SALES COMPANY SUPPLIES 843.63SCHOOL SPECIALTY SUPPLIES 246.02SPEED'S AUTOMOTIVE SUPPLY, INC PARTS/SUPPLY 3.03STAR ENERGY, LLC FUEL 11,269.66THOMAS BUS SALES, INC PARTS/SUPPLIES 515.04TIMECLOCK PLUS SOFTWARE UPGRADE 543.77TLC ATHLETIC COMMISIONER FINE ARTS SHOW FEE 100.00US CELLULAR PHONE EXPENSE 542.62VERIZON BUSINESS PHONE EXPENSE 100.43VERIZON WIRELESS PHONE EXPENSE 445.96VFW POST 590 FLAGS 111.00WALL LAKE HARDWARE MISC SUPPLIES 256.41WILLIAMS, KATHRYN REIMBURSE MILEAGE 151.25WINDSTREAM PHONE EXPENSE 96.88

121,839.39

ACTIVITY FUND

ANDERSON'S PROM SUPPLIES 2,602.09BOMGAARS SUPPLY INC FFA COOP SUPPLIES 153.41BOYINGTON HARDWARE SUPPLIES 6.87CARDMEMBER SERVICE CHICAGO TRIP EXPENSE 4,503.95CASH START UP $ 520.00GREENE COUNTY HIGH SCHOOL TRACK ENTRY 85.00HERRIG, SIDNEY CHICAGO TRIP REFUND 103.00IOWA FCCLA STATE CONF REGISTRATION 80.00

IOWA FFA FOUNDATION FFA MEMBERSHIP AND LEADERSHIP FUND 1,680.00JENNA, PETERS CHICAGO TRIP REFUND 330.00KRUKOW, KRISTINA REIMBURSE SUPPLIES 25.64LAKE VIEW FOODS FOOD 269.29LAKE VIEW HARDWARE HANK SUPPLIES 16.99MANSON NW WEBSTER COMM. SCHOOL ENTRY FEES 360.00MEGAN, LINDNER CHICAGO TRIP REFUND 32.66NATIONAL FFA ORGANIZATION FFA SUPPLIES 762.00OABCIG SCHOOL ENTRY FEE 155.00PEPSI POP/SUPPLY 305.77PRAIRIE VALLEY CSD STUDENT COUNCIL CONFERENCE 220.00PUDENZ, JESSIE CHICAGO TRIP REFUND 8.00RAND, ERIN REIMB SUPPLIES 129.80REBECCA, CARLSON CHICAGO TRIP REFUND 12.00RIDGEVIEW CSD ENTRY FEES 305.00

SAC CITY FOOD PRIDE FOOD/SUPPLY 494.75SCHALLER/CRESTLAND COMM SCH MS QUIZ BOWL ENTRY FEE SHARED 50.00SMITH, JOHN REIMBURSE SUPPLIES 70.95SOUTH CENTRAL CALHOUN ENTRY FEE 680.00TELLINGHUISEN, ROSS BB WORKER 40.00UPTOWN SPORTING GOODS SUPPLIES 2,290.90WAGGIE, DAVID CHICAGO TRIP EXPENSES 4,475.00WAL-MART COMMUNITY MS VENDING SUPPLIES 359.73WINDSTAR LINES FFA TRIP 3,033.00WISE, BENJAMIN REIMBURSEMENT 14.94WOLLESEN, MORGAN CHICAGO TRIP REFUND 300.00

24,475.74

MANAGEMENT FUND

SELECTIVE INSURANCE - FLOOD FLOOD INSURANCE 1,708.00SU INSURANCE COMPANY INSURANCE 21,748.15

23,456.15

LOST FUND

APPLE INC. 30 LAPTOP COMPUTERS 33,836.10CARROLL CONTROL SYSTEMS PARTS/REPAIRS/LABOR 657.00HOWARD CENTER, INC. ROOM RENTAL 760.00SCHUENEMEN, ROBERT CONTRACTED TECHNOLOGY SERVICES 7,700.00WALL LAKE LUMBER COMPANY MISC SUPPLIES FLOOR REPAIR 957.00

43,910.10




Page 1 of 3

March Board ReportHigh School

1. Here are the upcoming events occurring at the high school for the months of March and April. It is always a very busy time.

March 12 Iowa Central here 9-1130 for registration1314 state indiv. Speech15 state indiv. Speech1617 Girls track ISU Ames1819 end of 3rd qtr.20 9-11 registration meetings-start at 820 with freshman21 Grades due 8:30 am; Track BVU meet22 Drill Team Spring Show

23 Chicago trip24 Chicago trip25 Chicago trip 2hr late start-PLC26 Chicago trip FFA officer mtg.27 Monsanto Trip-leave after school28 NO SCHOOL Monsanto Trip29 All star cheer squad3031 NO SCHOOL Track meet @ Lake City AllStateSuper State

April1 No Students--full day of PD2 ICCC Competition Day FFA Chapter Mtg.3 Golf @ Laurens4 Track @ Holstein5 Solo/Ensemble Fest67 Golf @ Sac Boys Track @ SCC8 2hr late start-PLC Iowa Jazz Comp9

10 Golf @ Newell11 Track @ Sac12 Prom1314 Golf15 ASVAB-grades 10&11 PreSchool parent night 6:30 HS library16 ASVAB makeups17 out at 2:20 Track Golf18 NO SCHOOL1920 Easter21 No School Track @ Jefferson22 2hr late start-PLC Earth Day Track Golf




Page 2 of 3

23 NHS Blood Drive24 Track Golf

25 MID TERMLittererKAYL

262728 Iowa FFA Leadership Conference 4/27-4/29

297pm 8th grade transition meeting forparents Grades due Track

308th graders visit highschool FFA Officer meeting

2. Amanda Miller and I met with the ELA teachers. We discussed potential changesto the current schedule. Here is a write up of the meeting:English Department Information2014-2015 school year

East Sac County High School graduation requirements currentlyrequire eight credits of English:

2credits-English 12 credits-English 21 credit-speech3 credits-English electives (proposing 2 of these credits English 3)

In order to enhance conceptually based teaching and learning the following English courses willbecome blocked classes (a two-period course taken for one semester, students earn the two creditsin one semester as the course meets for two periods): English 1, contemporary English. (English 2began being taught as a block 2013-2014)

The Comp & Lit class currently being taught will now be called English 3 and will be a graduationrequirement for all juniors. This proposed change aligns with the Common Core.

Composition I (ENG-105) and Composition II (ENG-106) are college credit courses currently taughtat ESC and also available to our students via FlexNet through Iowa Central. The course that we teachat ESC has a cap of 15 students. The rest of the students take the course online. We are planning tooffer Elements of Writing (ENG-101) at ESC to prepare students for the composition courses.Starting with the class of 2016, ENG-101 will be a prerequisite to taking the composition courses.ENG-101 is also a good ACT prep course and will help to prepare students for the compositioncourses and college rhetoric/English requirements. Students will still have the opportunity to takeComposition I and II through FlexNet

3. SAFE (Seatbelts Are For Everyone). On March 12, 2014 the students representing the SAFECoalition focus group conducted an observational survey of distracted driving. Students were placedoutside the four buildings. They were looking for cases of distracted driving such as texting, adjustingthe radio, turning around while driving to speak with children, etc. They were also noting who waswearing a seatbelt. This survey will be conducted at least one more time before the end of the year.

4. Advisor/Advisee Update: Advisor/Advisee is planning a community service day for April 25 th .This is something we have done the past several years. We try and get to all four communities. Atthis time advisors are having conversations with their students and attempting to garner ideas fromthe students.




Page 3 of 3

5. Discipline Data

Class Level 1 Level 2 Level 39 th 15 7 210 th 6 5 511 th 1 1 0

12th

3 2 0Totals 25 15 7

6. On April 11, 2014 Tammy Vine and Melissa Salgado will be presenting along with teachers fromNewell Fonda at the annual ASCD Conference in Des Moines. The topic will focus on the work beingdone on Conceptual Teaching and implementing the Iowa Core.

7. On Saturday, March 8 I attended a musical performance at Iowa Central Community College. Wehad several former students involved in the production: Adam Haukap had a “lead” role in the

performance, Tonya Ramsey was in the orchestra, and Danielle Obman was running the lights. This isa credit to our Fine Arts Teachers who develop a passion in our students to continue on with band,vocal, and dance.




EAST SAC COUNTY MS BOARD REPORT

March 2014

1. PTO fundraiser is currently going on with GAO (Great American Opportunities)

for the 5th

through 8th

grades.

2. The MS brought about 50 students to the Sac City Kiwanis Pancake Day tosupport their program.

3. The MS staff had some training on a program called DEFINED STEM which isprovided by the Governor’s STEM initiative and coordinators. In a nutshell, thisprogram provides teachers with all the resources necessary to implement certainlessons with cognitive complexity (rigor).

4. The MS students and staff raised over $1175 dollars by hosting a pajama day.There was a free will donation for wearing pajamas to school to raise funds forone our students who currently is battling cancer. This money went straight tothe family to help with expenses with medical treatments.

5. The MS student council hosted a dance at Sac Elementary this past Friday.

6. Standards Based Reporting —there will be more information provided nextmonth on standards based reporting to bring you further in depth about what it

is. This will be a continuing conversation. This past few weeks the MS staff havehad a conference call with the Solon School District staff who have implementedSBR,PLC’s time has been utilized to have a text based discussion on retakes andredo’ s (a fundamental part of SBR), and departmental meetings have been inrich conversations of its implementation in their content area. This comes fullcircle and complements concept based instruction, core curriculum standards,assessment, and now reporting.

7. Achieve 3000 —In the fall, Achieve 3000 was a program implemented in the

middle school to help students increase their reading ability (Lexilelevels/comprehension). Out of the 135 students selected to utilize this program,110 have increased Lexile levels. This is a credit to our teachers and students forutilizing the program to this effectiveness. Actually there is more in the programthat can be utilized as well but time hasn’t afforded it to this point. We ar elikewise hoping that this increase will transfer into classroom and standardizedtesting performance.




East Sac CounQ

mEmsElementaryt School =

South 16th StreetLVall Lake, Iowa 51466Phone: 712 464-2627 Fax: 712-664-2607

Mike Fischer - Elementut Principal

Sac City, Iowa 50583Phone: 712 462-7200 Fax: 712-662-6245

Student Data

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The data above is assessment information from the Iowa Assessments that wasadministered to

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compared toother students testing in the Fall norming period. Staff have been given Iowa assessmentinformation by class, grade, and building. The Iowa Assessment data will be compared toWinter district assessment data to attain deeper information in order to provide eachstudent with the instruction.

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NOTICE OF PUBLIC HEARINGPROPOSED EAST SAC COUNTY SCHOOL BUDGET SUMMARY

FISCAL YEAR 2014-2015

Department of Management - Form S-PB-8dset 2015

Tirne of Hearing

xx/xx/xxThe Board of Directors will conduct a public hearing on the propose d 20l4l15 school budget at the above-noted locationand time. At the hearing, any resident or taxpayer may present objections to, or arguments in favor of, any part oftheproposed budget. This notice represents a summary ofthe supporting detail ofrevenues and expenditures on file with thedistrict secretary. A copy of the details will be furnished upon request.

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u 2014 Actual 20 3-l'axes Levied on Property I 4,228,268 J, t6U,62b 3.362.418 12.1%

UtilityReplacement

Excise Tax 2 78.778 15 591 3.937 347.3%lncome Surtaxes 3 0 0 0I uitionfl-ransportation Received 4 400.000 450,000 558.65 r

Earnings on Investments 5 4.250 500 585Nutrrtion Prosram Sales 250 000 2s0,000 244.152Student Activities and Sales I 275.000 275,000 275.350Other Revenues from Local Sources 908.000 983.000 I,U 59,269Revenue from Intermediarv Sources 5,000 5,000 46,253State Foundation Aid 5.065.307 4,824,150 +,843,296nstructional Suooort State Aid 0 0 0

Other State Sources 5 5,000 6s,000 40,61 5Commercial & Industrial Reolacemenl 20.089 0 0Title I Grants 4 120.(xx) I 30.000 19,132DEA and Other Federal Sources 410.000 41 5,000 4l 0.366

Total Revenues r,8t9.692 I 1.24 1 .873 10,944,044General Lons-Term Debt Proceeds 0 0 0Transfbrs In 8 0 0 4)) q\<Proceeds of Fixed Asset Dispositions 0 0 0'l'otal Revenues & Other Sources 2C I 1.819.692 t1.241 .8"ti t1,366,999Besinnine Fund Balance 21 2,2 88, r 05 2.964.910 3,138,381Total Resources 22 14,107,797 14.206.783 I 4.505.380

*Instruction 2 7.320.000 6,670,000 7.219.202 0.7%Student Supporl Services 24 160.000 150.000 148.770Instructional StaffSupport Services 25 305.000 290.000 326,059General Administration 2 s25.000 505,000 329.6t3School/Building Administration 2i s25.000 505,000 497.273Business & Central Administration 28 I 75.000 165,000 \61.579Plant Operation and Maintenance 29 l,430,000 l,405,000 1.345.243Student

Transoortation3C 805.000

730,000 614,154This row is intentionallv left blank 3l 0 0 0*Totul Sunoort Services Oines 24-31) 3 I A I,925,000 3.750.000 3,422,691 1.141*Noninstructionul Prosrams 32 53 5,000 s25.000 5 2'2,791 1.201Facilities Acquisition and Construction 3 575.000 575.000 22,607Debt Service 34 0 0 0AEA Suppon - Direct to AEA 3 424.296 r98.678 353,t79*Total Other Expenditures (lines 33-35) 35A ggg ?q6 97 3.67 8 37 5,786 6'3.10/folal Expenditures 36 12,779,296 11.918.678 t I ,540,470fransf'ers Out 3', 0 0 0otal Expenditures & Other Uses 3l 12.779.296 1 1,91 8,678 It,540,410

tnorng lund tlalance Jl 1,328,501 2.2t3t3. t 05 2,964,9r0otal ltequiremenls 4l t4,107,797 14.206.181 1 4,505,3 80

Proposed Tax Rate (per $1,000 taxable valuation)Location of Public Hearins:

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ADOPTION OF BUDGET AND TAXESJULY 1, 2014-JUNE 30, 2015

Department of Management - Form S-TX

EAST SAC COUNTY

l - l -1 3 Taxable Valuationl-1-13 Tax Increment Valuationl-1-13 Debt Service, PPEL, ISL Valuation

District Number 6741

Total Special Program Funding

Special Program Income Surtax Rates

Utility Replacement and Property Taxes Adopted

WITH Gas & Electric UtilitiesWITH Gas & Electric UtilitiesWITH Gas & Electric Utilities

WITHOUT Gas&ElecWITHOUT Gas&ElecWITHOTJT Gas&Elec

lnstructional Suooort (A&L line 10.5) 09't 590. I 85

Educational Improvement (A&L line 11.3) 099 0

Voted Phvsical Plant & Eouinment (A&L line I 9.3) 105 0

lnstructional Support (A&L line 10.15) 096

Educational Imnrovement (A&L line 1 1.41 OsE 0

Voted Physical Plant & Equipment (A&L line 19.4) 104 0

Jtility Replacement

AND I

'ropertv Tax DollarJ Lerv RareProperty Taxes

Levied

Estimated Utility

ReplacementDollars

Levy to Fund Combined District Cost (A&L line 15.3) | 3,155.018+Educational Imorovement Levv (A&L line 15.5) 2 0

*Cash Reserve Lew - SBRC (A&L line 15.9) 3 I 18.076*Cash Reserve Levy - Other (A&L line 15.10) 4 200.000-[JseofFundBalancetoReduceLevv(A&Lline15.11) 5 0:Subtotal General Fund Lew (A&L line 15.14) 6 3.473.094 9.1',7284 3.409.400 63.694+Instructional Support Le\ry (A&L line 15.13) 7 4t4.094 1 . 14010 406.662 '1 41):Total General Fund Lew (A&L line 1 5. 1 2) 8 3,887.1 88 t0.9t294 3.816.062 11 126

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*Management 0 300.000 .84416 294.498 5.5 0:+Amana Librarv 0 .00000 0 t)

Voted Physical Plant & Equipment (Loan Asreement) 2 0+Voted Phvsical Plant & Eouioment (Caoital Proiect) 0

:Subtotal Voted Phvsical Plant & Eauioment 14 0 00000 0 0+Regular Physical Plant & Equipment I 1 9.858 .3 3000 117,708 2.150=Total Phvsical Plant & Eouinment 6 t 19,858

Reorganization Equalization Lew 0 .00000 0 0Emersencv Lew (for Disaster Recoveru) 0 .00000 0 0Public Education/Recreation (Plavsround) 2A 0 .00000 0 0Debt Service 21 0 .00000 0 0GRANDTOTAL 2 4,30'7,046 12.087 1 0 4.228.268 78,',?78

I certify this budget is in compliance with the followins statements:

_The prescribed Notice of Public Hearing and Proposed Budget Summary form S-PB) was lawfully published, with saidpublication being evidenced by verified and filed proofofpublication.

_The budget hearing notice was published not less than 1 0 days, nor more than 20 days, prior to the budget hearing.Adopted propeffy taxes do not exceed published amounts.Adopted expenditures do not exceed published amounts for any ofthe lour individual expenditure categories, or in total.Adopted property taxes meet the debt service and loan agreement needs identified on Form 703. Debt service levy for GO bond payments only.

_This budget was certified on or before April 15, 2014.

District Secretary

County Auditor




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march 17, 2014 esc school board packet

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