Making Management Information easily accessible

Paul MuglestonICT Systems Manager

Coleg Gwent

Aims

• Demonstrate task list exception solution developed

• Demonstrate reporting techniques used in Coleg Gwent

Task list

Issue

• Numerous exception reports (both ad hoc\on demand)• Reliant on staff re-running these throughout the year• Creating exception reports can be time consuming• Communicating new exception reports can have mixed

results

Solution

• Dynamic list based on staff roles/responsibilities• Compiles together exception reports into “tasks”

Task list

Tasklist

Learner not attending

Learner requiring BKSB test

Priority learner requiring support

Timetabling vs curric discrepancies

Tasklist

Learner not attending

Learner needing BKSB test

Curriculum vs timetabling discrepancy

Head of school

Timetabling Administrator

Head of learner services

Tasklist

Learner not attending

Head of schoolCrosskeys- Gen Ed

Head of schoolCrosskeys- Art & Care

Head of schoolCrosskeys- Business

Head of schoolPontypool - Construction

Tasklist

Tasklist

Task list

Creating a task list has a low overhead• Write a SQL statement (business logic) • Simple SSRS report that calls SQL statement

• Over 100 individuals tasks• Deployed to over 300 users

Reporting techniques

• Use Microsoft SQL Server Reporting Services (SSRS)• Web based reporting system • Supports various database formats

Reporting techniques Drill down

Reporting techniques Drill down

Presentation techniques Clear data protection status

Reporting techniques Clear data protection status

Reporting techniques RAG-ing using more accessibly compliant icons

Reporting techniques RAG-ing using more accessibly compliant icons

Reporting techniques Differently visually grouped reports

Reporting techniques Differently visually grouped reports

Reporting techniques Reports utilising graphs where appropriate

Reporting techniques Reports utilising graphs where appropriate

Reporting techniques Presenting information using GIS

Reporting techniques Presenting information using GIS

Reporting techniques Data integration from various systems EBS – Student MIS QL – Finance, payroll and HR BKSB – Basic skills testing ACE – Learner eILP Microsoft Dynamics – CRM

Summary Various reporting tools available Various tools in each reporting toolset Integrating data allows additional value to be leveraged