loving onedrive for business as a productivity tool

www.expertpointsolutions.com

Loving OneDrive for Business as a Productivity Tool

Brian Culver● SharePoint TechFest Houston ● Oct 27, 2015

About Brian Culver, MCM

SharePoint Solutions Architect for Expert Point Solutions in

Houston, Texas.

Microsoft Certified Master (MCM) in SharePoint

Microsoft Certified Professional Developer (MCPD).

Brian has worked in the Information Technology industry for

since 1998 and he has been working with SharePoint since

2005. His deep expertise includes Azure, Office365,

SharePoint, ASP.Net, SQL Server and Project Server. He

has been involved in many large SharePoint

implementations including Internet and Intranet sites, Partner

Portals, Enterprise Content Management and Governance,

and much custom application integration and development.

Author, Speaker and Blogger

Email : brian.culver(at)expertpointsolutions.com

Twitter : @spbrianculver

LinkedIn : https://www.linkedin.com/in/bculver

Blog : http://blog.expertpointsolutions.com

Session Agenda

Challenges in the 21st Century

What is OneDrive for Business?

Roadmap

Use Cases

Deployed it

In Review

Globalization (We are everywhere)

International relationships

New vendors

New customers

Communication (Instantaneous)

Text messaging

Social media

Emails

Video streaming

Cost Effectiveness (Virtual world)

Faster speed saves time which either saves or makes money.

Automated and streamlined processes reduce labor costs



Security is becoming more “real”

A More Realistic Picture of the Threat

Price Waterhouse Coopers The Global State of Information Security® Survey 2015


90 percent of business acknowledge at least 1 data security

event in the last year; frequency is greatly understated

We live in a “Bring Your Own Device” (“BYOD”) world

112 smartphones are lost or stolen every minute – that’s 57

million data security incidents per year in the United States

Add in lost or stolen lap tops, flash drives, etc.

Add in malicious insiders, criminal and government

sponsored hackers (reconnaissance and disruption), and

critical infrastructure attacks

The issue is not if, but when and how often



Risks


Key requirements for Enterprise File Sync & Share

Anywhere, anytime access to work and personal files

Seamless integration with familiar collaboration tools

Enterprise-grade security, compliance, and IT control


A place where you can store, sync,

and share your work files.

Built for informal collaboration

1 TB storage (moving to unlimited)

PC/Mac, tablets and phones

Windows, iOS, Android

Deep Office integration

Enterprise IT, security, control &

compliance

A Microsoft service for storing files online.

In two flavors


A Microsoft service for storing files online.

Q2 2015 Q3 2015 Q4 2015 Planned(no timelines)

Next-gen sync client (PC & Mac)

(Preview)

Unified web UX

Mobile Offline files (read-only) for

iOS, Android

Stop/revoke sharing control

Company-shareable links

New mobile PDF experience for

iOS, Android

Send a link from Outlook Mobile on

iOS, Android

Save to OneDrive for Business

from OWA

Expiration of anonymous shares

Next-gen sync client (PC & Mac)

(GA)

Windows 10 Universal app

(including read-only offline files)

Offline mobile editing

Offline mobile folders

Mobile PDF annotation support

for iOS, Android

Modern attachments for Outlook

Expiration of all external shares

Start

Currently rolling out

Mobile sharing UX

DLP policy tips

Roadmap

Product Experience

A File’s Future with OneDrive for Business

Q2 2015 Q3 2015 Q4 2015Allowlist/Denylist external sharing

domains

Archive of external sharing emails

Intune support for

personal/business accounts

Migration API SDK

Office 365 Management Activity

API (Auditing)

Storage quota control

DLP Phase 3

Disable external sharing for

specific users

Remove 20,000 file limit (ships

with next-gen sync client)

Large file support (10Gb) (ships

with next-gen sync client)

Unlimited Storage

DLP support for mobile apps

Cross-tenant sharing control

OneDrive usage reporting

Planned(no timelines)

Currently rolling out

Auditing & Reporting (preview)

Disable sync on unmanaged PC’s

DLP Phase 2 (preview)

Unified OneDrive API

A File’s Future with OneDrive for Business

Roadmap

Security, Control, Compliance, Developer

OneDrive for Business Features

Cross-browser web client

PC and Mac (preview) sync clients

Drag and drop file uploads

Simple sharing options (internal and external)

Rich file previewing

Simple copy and move

Create files and folders

Smart search

The basics (web and sync)

The Basics

Demo


Editing with Office and Office Online

Version control

Yammer

Modern attachments in OWA

Delve

Office 365 integration

Office 365 Integration

Demo


iOS, Android and Windows apps for phones & tablets

Upload

Edit

Search

Recover

Share

Mobility options


Auditing and reporting

Data Loss Prevention (DLP) and eDiscovery

Mobile Device Management (MDM)

Information Rights Management (IRM)

Sync controls

Data retention policies

Encryption at rest

Compliance

Security, control and compliance

http://www.microsoft.com/en-us/server-cloud/cloud-os/global-

datacenters.aspx

http://www.microsoft.com/en-us/server-cloud/cloud-os/global-datacenters.aspx


Azure infrastructure includes hardware, software, networks, administrative and

operations staff, and the physical data centers that house it all. Azure addresses

security risks across its infrastructure.

Read the Azure Security, Privacy and Compliance white paper

Read the Security Management in Microsoft Azure white paper

Security, control and compliance


http://go.microsoft.com/fwlink/?linkid=392408&clcid=0x409

http://go.microsoft.com/fwlink/?linkid=518999&clcid=0x409


Security and Control

Demo


1 TB per site collection (100 GB for government plans)

Sync up to 20,000 items in OneDrive for Business libraries & Team Site libraries

Sync up to 5,000 items in a SharePoint library

In any SharePoint library, you can sync files of up to 2 gigabytes (GB)

File upload limit – 10 GB per file (older browsers 300 MB)

Character Limits

In SharePoint Server 2013, file names can have up to 128 characters.

In SharePoint Online, file names can have up to 256 characters.

Folder names can have up to 250 characters.

Folder name and file name combinations can have up to 250 characters.

Invalid characters: \ / : * ? " < > | # % (and more)

Default Software Boundaries and Limits

https://support.microsoft.com/en-us/kb/2933738

https://support.office.com/en-us/article/Fix-problems-uploading-files-on-the-OneDrive-website-

9afcc4a0-e344-4bc9-9c9d-59d3e802247e?ui=en-US&rs=en-US&ad=US


https://support.office.com/en-us/article/Fix-problems-uploading-files-on-the-OneDrive-website-9afcc4a0-e344-4bc9-9c9d-59d3e802247e?ui=en-US&rs=en-US&ad=US

OneDrive for Business Hybrid

If you use SharePoint Server 2013 and want to take advantage of cloud storage

for your users' business documents, you can set up OneDrive for Business in

Office 365 and have your users automatically redirected to Office 365 when they

click the OneDrive link in SharePoint Server 2013.

By using Office 365 for document storage, you can take advantage of cloud

storage without having to migrate all of your workloads to Office 365.

Setting up OneDrive for Business hybrid requires configuring Office 365 if you

haven't already, and configuring OneDrive for Business redirection.

For information about planning OneDrive for Business hybrid, see Redirect users

to Office 365 with OneDrive for Business: scenario overview.

SharePoint 2013 and Office 365 Integration via OneDrive for Business


How it works for your users

New options under the heading Office 365 Connections

on the home page of the SharePoint Central Administration

website


SharePoint Online My Site Host Url

Configure audience scoped redirection to

Office 365

Specifies where new SharePoint sites are created.


Redirects to

OneDrive for

Business in Office

365


Bandwidth Planning

http://www.microsoft.com/en-

us/download/details.aspx?id=44541

http://www.microsoft.com/en-us/download/details.aspx?id=44541

Office 365 Import Service

Ship a hard drive or upload data to Office 365 via Azure.

Faster than direct upload into Office 365.

Useful for .PST migration and for upload into SharePoint

Might simplify user-directed uploads

OneDrive for Business Update

Next Gen Sync Client Preview available Sep-30

Next Gen Sync Client Generally Available Q4 2015

The New Web UX for OneDrive includes these features Company-Shareable Links: provides a sharing link for every document that can be opened by any

internal user who receives that link, without those users having to be manually added via an explicit

share action. Users are not added to the Access Control List (ACL) until they access the file for the first

time.

Set an expiry date for a guest share: We’ll introduce the ability to set expiration dates for external

guest links

Modern attachments for Outlook: In OWA. Outlook 2016 desktop client when it ships in September.

Other features being rolled out or in new client An admin can set the amount of quota that a user can utilize. Being rolled out now.

Coming out In Q3/Q4 2015, admin will be able to set allow and deny lists for external sharing domains.

Archiving all external sharing emails (sent via bcc:) into a folder. Q3 2015.

With new client, increase number of files to 20,000 and increase individual file size to 10GB.

OneDrive for Business Update

Already present features in the service Feature to limit sync client to a whitelist of domain names. Managed via powershell.

No longer provision "Shared with Everyone" folder for new tenants and users. Admins can enable this

if desired. Also have a way to remove Everyone, Everyone except external users, and All Users from

the people picker in the file sharing dialog. Details here: https://technet.microsoft.com/en-

us/library/fp161390.aspx

Encryption Each file in OD4B and in SharePoint is secured using per file encryption.

In Q1 2016, Customer Lockbox will be available. This provides for customer approval before Microsoft

datacenter administrators are provided passwords for content.

Auditing We are currently in Preview for Office 365 Auditing & Reporting capabilities.

Availability for Office 365 Auditing & Reporting is scheduled for Q4 2015, before the end of the year.

An alternative today is the Office 365 Management Activity API preview. This allows customers to

export the audit feed to their own databases and build customs reports.

Office 365 Management Activity API (preview): https://msdn.microsoft.com/EN-

US/library/mt227394.aspx

https://technet.microsoft.com/en-us/library/fp161390.aspx

https://msdn.microsoft.com/EN-US/library/mt227394.aspx

Bad news

Google Drive, Box, DropBox, and others are ahead of Microsoft.

[New] OneDrive for Business compatibility issues with a standalone Office 2013

or Office 2016 application (like Visio, Project, Skype for Business, or OneDrive

for Business). Huh?

In Review

OneDrive for Business is a first and best cloud workload.

Architect and plan for OneDrive for Business integration and migration as a first

step towards a cloud strategy for or customers

OD4B will be the Enterprise tool for informal collaboration that best integrates

with Office and the Microsoft ecosystem.

OD4B is the best tool for hybrid scenarios where we leverage on-prem

(SP2013/2016) and online (Office365).

OD4B just released in Sept 30, 2015 with many fixes and features that continue

to make it an excellent tool.

OneDrive for Business (OD4B) is maturing as a tool but its behind the major

players.

If you want something fixed or new features in OD4B, send to:

SharePoint Server: http://sharepoint.uservoice.com

Office365: http://office365.uservoice.com

Learn to use OD4B, and you’ll love it too.

http://sharepoint.uservoice.com/

http://office365.uservoice.com/

Questions

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Constructive Feedback Is Appreciated

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Thank you!

Brian Culver, MCM

Twitter:

@spbrianculver

E-mail:

brian.culver(at)expertpointsolutions.com

Blog:

http://blog.expertpointsolutions.com/

Slides:

http://www.slideshare.net/bculver

http://blog.expertpointsolutions.com/

http://www.slideshare.net/bculver

Resources

http://aka.ms/learnonedrive

http://blog.onedrive.com

https://customersuccessblog.onedrive.com/

https://support.office.com/en-ca/article/SharePoint-Online-and-OneDrive-for-Business-

software-boundaries-and-limits-8f34ff47-b749-408b-abc0-b605e1f6d498?ui=en-US&rs=en-

CA&ad=CA


http://go.microsoft.com/fwlink/p/?LinkId=518229

http://aka.ms/learnonedrive

http://blog.onedrive.com/

https://customersuccessblog.onedrive.com/

https://support.office.com/en-ca/article/SharePoint-Online-and-OneDrive-for-Business-software-boundaries-and-limits-8f34ff47-b749-408b-abc0-b605e1f6d498?ui=en-US&rs=en-CA&ad=CA


http://go.microsoft.com/fwlink/p/?LinkId=518229

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