little blue valley sewer district

AGENDA

06/08/16

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LITTLE BLUE VALLEY SEWER DISTRICT BOARD OF TRUSTEES' MEETING

ATHERTON WASTEWATER TREATMENT PLANT June 8, 2016

9:30 a.m.

A G E N D A

1. MEETING CALLED TO ORDER AND CONFIRMATION OF QUORUM.

2. APPROVE JOURNAL FOR THE BOARD MEETING HELD MAY 11, 2016.

3. DISTRICT REPORTS. 3.1 District Performance & Activity Reports - Executive Director Report, Greg Boettcher - Operations/Compliance Report, Jeff Shook

- Financial Presentation, Karen Wardle

3.2 Governance Schedule

4. COUNSEL REPORT. 5. MIDDLE BIG CREEK UPDATE, Jeff Shook.

6. CONSIDERATION OF RESOLUTIONS.

a). Consent Agenda

3424 A RESOLUTION AUTHORIZING THE SUBMISSION TO CUSTOMERS A QUESTION IN ACCORDANCE WITH SECTION 204.370 OF THE REVISED MISSOURI

STATUTES, OF WHETHER THE LITTLE BLUE VALLEY SEWER DISTRICT SHOULD ISSUE REVENUE BONDS

PAYABLE FROM REVENUES TO BE DERIVED FROM THE OPERATION OF THE SYSTEM IN AN AMOUNT NOT TO EXCEED $20,000,000 FOR THE PURPOSE OF

IMPROVING, EXTENDING OR REHABILITATING THE LITTLE BLUE VALLEY SEWER DISTRICT SYSTEM INCLUDING, BUT NOT LIMITED TO ADVANCED AIR

EMISSIONS CONTROLS FOR THE ATHERTON WASTEWATER TREATMENT FACILITIES.

AGENDA 06/08/16

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3425 IN THE MATTER OF AWARDING BID # 10-2365-0516 FOR THE PLC UPGRADES PROJECT TO A.W. SCHULTZ, INC., OF SHAWNEE, KANSAS, IN THE AMOUNT OF

$205,668.00, SUBJECT TO SAID AWARD NOT BEING PROTESTED BY UNSUCCESSFUL BIDDERS, TO BE PAID FROM THE REHABILITATION AND REPLACEMENT FUND

OF THE DISTRICT.

3426 IN THE MATTER OF AWARDING A SEALED BID CONTRACT TO PRIMETIME CONTRACTING CORPORATION, MERRIAM, KANSAS, FOR QUARRY ROAD

METER STATION ACCESS POINT FABRICATION IN AN AMOUNT NOT-TO-EXCEED $23,765.00, SUBJECT TO SAID AWARD NOT BEING PROTESTED BY UNSUCCESSFUL

BIDDERS, TO BE PAID FROM THE REHABILITATION AND REPLACEMENT FUND OF THE DISTRICT.

3427 IN THE MATTER OF AWARDING A SEALED BID

CONTRACT TO STERLING CONSTRUCTION COMPANY,

LLC., RIVERSIDE, MISSOURI, FOR CONCRETE REPAIR AND REPLACEMENT AT THE ATHERTON WASTEWATER

TREATMENT PLANT, IN AN AMOUNT NOT-TO-EXCEED $15,742.00, SUBJECT TO SAID AWARD NOT BEING PROTESTED BY UNSUCCESSFUL BIDDERS, TO BE PAID

FROM THE REHABILITATION AND REPLACEMENT FUND OF THE DISTRICT.

3428 IN THE MATTER OF AWARDING A SEALED BID CONTRACT TO PERFORMANCE CONTRACTING, INC.,

LENEXA, KANSAS, FOR PAINTING AT THE ATHERTON WASTEWATER TREATMENT PLANT, IN AN AMOUNT NOT-TO-EXCEED $39,319.00, SUBJECT TO SAID AWARD NOT

BEING PROTESTED BY UNSUCCESSFUL BIDDERS, TO BE PAID FROM THE REHABILITATION AND REPLACEMENT

FUND OF THE DISTRICT. 3429 IN THE MATTER OF EXECUTING TASK ORDER 2 TO THE

MASTER CONSULTING AGREEMENT WITH SKW ENTERPRISE SOLUTIONS, INC., OF LENEXA, KANSAS, FOR CONSTRUCTION PHASE ENGINEERING AND

INSPECTION SERVICES ASSOCIATED WITH THE ATHERTON RAW WASTEWATER PUMP STATION AND

HEADWORKS BUILDING PLC REPLACEMENT PROJECT IN THE NOT-TO-EXCEED AMOUNT OF $40,580.00, TO BE PAID FROM THE REHABILITATION AND REPLACEMENT

FUND OF THE DISTRICT.

AGENDA

06/08/16

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b). Debate Agenda.

7. NEW BUSINESS. 8. UNFINISHED BUSINESS.

9. ADJOURNMENT TO CLOSED SESSION TO DISCUSS ISSUES PERTAINING

TO 610.021(1) RSMO. (LEGAL), 610.021 (9) RSMO. (UNION), 610.021(13) RSMO. (PERSONNEL), AND 610.021(2) RSMO. (REAL ESTATE).

10. OPEN SESSION. 11. ADJOURNMENT.

(NOTE: Following adjournment Board Members will have an opportunity to tour the Atherton Wastewater Treatment Plant)

Next Scheduled Meeting

July 13, 2016

JOURNAL MAY 11, 2016 Page 1

LITTLE BLUE VALLEY SEWER DISTRICT

Board of Trustees’ Joint Annual Meeting

MEETING

Date: May 11, 2016

Place: LBVSD Administrative Offices

21101 East 78 Highway

Independence, Missouri

Time: 9:30 A.M.

ATTENDANCE

Board Members: Present

Carson Ross, Vice-Chair

Jeff Cox, Member

Leonard Jones, Member

Matt Mallinson, Member

Tony Miller, Member

Randy Rhoads, Secretary

Kristofer Turnbow, Member

Absent

Frank White, Chair

Sly James, Member

Mike McDonough, Member

District Staff: Greg Boettcher, Executive Director

Jeff Shook, Assistant Director

Karen Wardle, Director of Finance

Kim Best, Administrative/HR Manager

Lisa O’Dell, Technical & Environmental

Manager

Kevin Wagner, Maintenance Manager

James Coldwell, Senior Accountant

Linda Buxton, Payroll Accountant

Tammy Prater, Accountant

Julie Nixon, Accountant

Sharon Carter, Administrative/HR Assistant

District Counsel: Tom Grever, Shook, Hardy, & Bacon


Others: Brandon Coleman, HDR Engineers

Ben McMillen, Husch, Blackwell, Sanders

Jeff Keller, Burns & McDonnell

Ken McClain, Humphrey, Farrington and McClain,

P.C.

Joe Gall, Humphrey, Farrington and McClain, P.C.

1. MEETING CALLED TO ORDER AND CONFIRMATION OF QUORUM.

Vice-Chair Ross called the meeting to order and asked for

confirmation of quorum.

Sharon Carter called role and confirmed a quorum.

2. APPROVE JOURNAL FOR THE BOARD MEETING HELD APRIL 13, 2016.

Vice-Chair Ross called for a motion to approve the journal.

Motion made: Member Miller

Seconded: Member Jones

Aye Nay Absent

Jones Cox

Mallinson James

Miller McDonough

Rhoads White

Ross

Turnbow

Weir

Motion passed.

3. DISTRICT REPORTS.

- Executive Director Report

The Executive Director provided an update on: the Suez

networking event and tour at the Atherton Wastewater

Treatment Plant on June 1-2, 2016; the contract with Burns

and McDonnell for engineering phase services for the new

administration building; an overview of the upcoming budget

forecast; holding the June Board meeting at the Atherton

Wastewater Treatment Plant, a brief synopsis of the

Resolutions for consideration, and introduced Karen Wardle,

Director of Finance, and the Finance Department staff for

their contributions in receiving the GFOA budget award for

the 18th consecutive year.


(Member Cox arrived).

- Operations/Compliance Report/MBC Report

Jeff Shook reported that the Atherton and Pleasant Hill

Plants performed well this past month and were under permit

limits. The excess flow holding basin was used during the

wet weather last week and performed as designed.

- Finance Presentation

Karen Wardle provided the financial update for Little Blue

and Middle Big Creek.

- Governance Schedule

The June 8, 2016, meeting will be held at the Atherton

Wastewater Treatment Plant, with a tour at the conclusion of

that meeting.

4. COUNSEL REPORT.

None.

5. ELECTION OF OFFICERS.

Vice-Chair Ross called for nominations for the offices of

Vice-Chair, Secretary, and Treasurer.

Member Jones made a motion to keep the current officers:

Vice-Chair Carson Ross, Secretary Randy Rhoads, and Treasurer

Eileen Weir.

Motion made: Member Jones

Seconded: Member Cox

Aye Nay Absent

Cox James

Jones McDonough

Mallinson White

Miller

Rhoads

Ross

Turnbow

Weir

Motion passed.


Member Miller made a motion for nominations to cease.

Motion made: Member Miller

Seconded: Member Rhoads

Aye Nay Absent

Cox James

Jones McDonough

Mallinson White

Miller

Rhoads

Ross

Turnbow

Weir

Motion passed.

6. CONSIDERATION OF RESOLUTIONS.

- Consent Agenda

3421 IN THE MATTER OF RECOGNIZING LITTLE BLUE VALLEY

SEWER DISTRICT’S FINANCE STAFF AND BUDGET TEAM FOR

EXCELLENCE IN GOVERNMENTAL BUDGETING AND RECEIVING

THE GOVERNMENT FINANCE OFFICERS ASSOCIATION (GFOA)

DISTINGUISHED BUDGET PRESENTATION AWARD FOR FISCAL

YEAR BEGINNING OCTOBER 1, 2015.

3422 IN THE MATTER OF APPROVING THE ACCEPTANCE OF THE

LOW QUOTE FOR REPLACEMENT AND INSTALLATION OF FOUR

(4) PLUG VALVE SYSTEMS AT BLUE SPRINGS LAKE, BY

TRAVIS HODGE HAULING, LLC., OF LAKE OZARK,

MISSOURI, IN AN AMOUNT NOT TO EXCEED $15,781.00, TO

BE PAID FROM THE DISTRICT’S REHABILITATION AND

REPLACEMENT FUND.


3423 IN THE MATTER OF APPROVING A SPECIALIZED

PROFESSIONAL SERVICES, LIMITED-SOURCE AGREEMENT

WITH FUEL TECH OF WARRENVILLE, ILLINOIS FOR PILOT

TESTING OF ALTERNATIVE MONO-NITROGEN OXIDES REMOVAL

TECHNOLOGIES FOR THE ATHERTON FLUIDIZED BED SEWAGE

SLUDGE INCINERATOR FOR A NOT-TO-EXCEED COST OF

$91,700.00, SAID COSTS MAY BE INITIALLY PAID FROM

THE CAPITAL IMPROVEMENTS ACCOUNT OF THE DISTRICT

AND SHALL BE SUBJECT TO POTENTIAL REFUNDING OR

DIRECT PAYMENT FROM THE PROCEEDS FROM PHASE III

IMPROVEMENTS BONDS.

Vice-Chair Ross called for a motion to approve the Consent

Agenda:

Motion made: Member Weir


Aye Nay Absent

Cox James

Jones McDonough

Mallinson White

Miller

Rhoads

Ross

Turnbow

Weir

Motion passed.

- Debate Agenda

None.

7. ADJOURNMENT TO CLOSED SESSION TO DISCUSS ISSUES PERTAINING TO

610.021(9) RsMo. (Union), 610.021(13) RsMo. (Personnel),

610.021(1) RsMo. (Legal) and 610.021(2), and RsMo. (Real

Estate).

Vice-Chair Ross called for a motion to go into Closed

Session:

Motion made: Member Jones



Aye Nay Absent

Cox James

Jones McDonough

Mallinson White

Miller

Rhoads

Ross

Turnbow

Weir

Motion passed.

(No votes were taken in Closed Session.)

8. OPEN SESSION.

Vice-Chair Ross called for a motion to return to Open

Session.



Aye Nay Absent

Cox James

Jones McDonough

Mallinson White

Miller

Rhoads

Ross

Turnbow

Weir

Motion passed.

9. NEW BUSINESS.

None.

10. UNFINISHED BUSINESS.

None.


11. ADJOURNMENT.

Vice-Chair Ross called for a motion to Adjourn:



Aye Nay Absent

Cox James

Jones McDonough

Mallinson White

Miller

Rhoads

Ross

Turnbow

Weir

Motion passed.

APPROVED THIS 8th DAY OF JUNE 2016 BY THE BOARD OF TRUSTEES OF THE

LITTLE BLUE VALLEY SEWER DISTRICT.

Chair, Board of Trustees

ATTEST:

Secretary

LBVSD PERFORMANCE REPORT

For June 2016 Meeting

FLOW, Treatment Plant - May 2016 FLOW, Treatment Plant - May 2015

Total: 2,116.108 MG Total: 2,205.134 MG

Avg. Day: 70.537 MGD Avg. Day: 71.133 MGDMax Day: 228.836 MGD Max Day: 187.473 MGDFull Treatment: 2,117.898 MG Full Treatment: 2,183.442 MG

Primary Treatment Only: 157.565 MG through primaries Primary Treatment Only: 112.428 MG through primaries

Peak Flow Treatment: 0 MG Peak Flow Treatment: 0 MG

Plant Rainfall: 13.72 inches Plant Rainfall: 8.16 inches

Sewer System Overflows: 1 Sewer System Overflows: 1

*Data through 5/30/2016

FLOW, Treatment Plant - April 2016 FLOW, Treatment Plant - April 2015

Total: 1,292.210 MG Total: 1,515.802 MG

Avg. Day: 43.074 MGD Avg. Day: 50.527 MGDMax Day: 139.208 MGD Max Day: 124.779 MGDFull Treatment: 1,351.059 MG Full Treatment: 1,575.845 MG

Primary Treatment Only: 11.061 MG through primaries Primary Treatment Only: 19.871 MG through primaries

Peak Flow Treatment: 0 MG Peak Flow Treatment: 0 MG

Plant Rainfall: 5.18 inches Plant Rainfall: 4.55 inches

Sewer System Overflows: 0 Sewer System Overflows: 0

FLOW BY CUSTOMER - Totals for February 2016 and March 2016

Mar-16 (3/1 to 3/31) Apr-16 (4/1 to 4/30)

Customer Total % Total %

Flow Total Flow Flow Total Flow

Lee's Summit 271.2429 23.96% 314.3302 23.61%Independence 225.9400 19.96% 304.1191 22.84%Raytown 129.9992 11.48% 176.2605 13.24%Kansas City 118.9348 10.51% 109.6002 8.23%Grandview 82.9911 7.33% 92.6596 6.96%Blue Springs 91.0096 8.04% 103.9357 7.81%Middle Big Creek 63.1901 5.58% 70.3240 5.28%Lake City 58.9825 5.21% 60.3011 4.53%Belton 39.6327 3.50% 44.6678 3.35%Raymore 47.8531 4.23% 53.1180 3.99%Lake Tapawingo 1.1005 0.10% 1.3073 0.10%Sugar Creek 0.5936 0.05% 0.5742 0.04%Fort Osage 0.4690 0.04% 0.3800 0.03%Jackson County N/A 0.00% N/A N/A

TOTAL : 1131.9391 100.00% 1331.5777 100.00%

COMPLIANCE - Water Quality - May 2016

Measure 7 Day Exceedances 30 Day Exceedances

BOD5 * 0 /45 0 /30TSS 0 /45 0 /30Ecoli NA 0 206

*Data incomplete at time of report

COMPLIANCE - Water Quality -April 2016

Measure 7 Day Exceedances 30 Day Exceedances

BOD5 0 /45 0 /30TSS 0 /45 0 /30

Ecoli NA 0 /206

SAMPLING - # of samples processed

May-16

644

COMPLIANCE - Air Quality May 2016

During the month of May the incinerator operated burning sludge for 415 HoursScrubber differential pressure was below the minimum of 49.2" for 2 12-hour blocks. Offgas oxygen while burning sludge exceeded 9.45% for 11 Hours 2.7%The reactor operating temp. was below the min. of 1461 deg F for 24 12-hour blocks. Due to operational testing

Stack CO was above the max. allowable concentration of 27 ppm for 1 24-hour blocks.

*Data through 5/30/2016

ODOR/INSPECTIONS - May 2016

MDNR/EPA Inspections: None

Plant Treatment Process - May 2016

The plant flow for the month of May averaged 71 million gallons a day.The permit limit for average monthly Effluent BOD is 30 mg/l, the plant average for the month was 8.0 mg/l. The permit limit for average monthly Effluent Total Suspended Solids is 30 mg/l, the plant average for the month was 7.9 mg/l. The permit limit for average monthly Effluent Ammonia is 18.1 mg/l, the plant average for the month was 1.4 mg/l. The permit limit for Geometric Mean monthly Effluent E.Coli is 208.0 #/100ml, the plant Geometric Mean for the month was 8.5#/100ml.

f:\data\exce\forms\perf rpts\2002\Perf Report June 2016 merged

6/2/2016

ENGINEERING SERVICES

Plant Capital Improvements and Replacement

Primary Clarifier Scum Pit Mixers complete, punchlist remainingHeadworks Screen Replacement - Screen installed, Manufacturer addressing performance issuesMechanical Improvements at Atherton Plant work in progress, 95% complete. Plant Painting and Sidewalk projects recommended for awardQuarry Road Meter Station access platform recommended for award

Developing bid documents for Atherton Influent Gate replacement.

Finalizing bid documents for screening structure epoxy coating near Longview Lake.

PLC replacement project recommended for award

f:\data\exce\forms\perf rpts\2002\Perf Report June 2016 merged

6/2/2016

June 2016

FLOW, Treatment Plant May, 2016 FLOW, Treatment Plant May 2015Total: 53.672 MG Total: 63.539 MGAvg. Day: 1.731 MGD Avg. Day: 2.050 MGDMax Day: 4.167 MGD Max Day: 5.071 MGDPlant Rainfall: 6.28 Inches Plant Rainfall: 9.70 InchesSewer System Overflows: 0 Sewer System Overflows: 0

FLOW, Treatment Plant April 2016 FLOW, Treatment Plant April 2015Total: 29.793 MG Total: 44.431 MGAvg. Day: 0.993 MGD Avg. Day: 1.481 MGDMax Day: 3.257 MGD Max Day: 3.407 MGDPlant Rainfall: 4.11 Inches Plant Rainfall: 4.64 InchesSewer System Overflows: 0 Sewer System Overflows: 0

COMPLIANCE - Water Quality May, 2016Measure 7 Day Exceedances 30 Day ExceedancesBOD5 0 /25 0 /15

TSS 0 /45 0 /30Ecoli 0 /1030 0 /206

COMPLIANCE - Water Quality April 2016Measure 7 Day Exceedances 30 Day ExceedancesBOD5 0 /25 0 /15TSS 0 /45 0 /30Ecoli 0 /1030 0 /206

COMPLIANCE - Water Quality May, 2016

For June 2016 Board Meeting LBVSD-MBC SUB-DISTRICT PERFORMANCE REPORT

May-15 Jun-15 Jul-15 Aug-15 Sep-15 Oct-15 Nov-15 Dec-16 Jan-16 Feb-16 Mar-16 Apr-16 TOTAL MG

LEE'S SUMMIT 535.7930 387.4990 438.4303 287.4193 269.1464 241.2355 367.1636 456.6742 374.1660 259.8062 271.2429 314.3302 4202.9066

INDEPENDENCE 463.5140 416.8285 476.4540 242.2330 250.8741 195.2811 338.5031 436.7068 343.2006 219.4940 225.9400 304.1191 3913.1483

RAYTOWN 349.4314 253.5453 313.8474 122.5891 125.2855 81.8029 191.8645 284.0418 221.4105 125.3704 129.9992 176.2605 2375.4485

KANSAS CITY 201.2716 128.4497 145.4319 70.8579 68.2321 53.9465 151.5374 197.7603 175.3161 103.7517 118.9348 109.6002 1525.0903

BLUE SPRINGS 177.0738 152.7606 170.4499 88.0074 87.3559 72.8082 121.4057 159.9442 129.2804 84.3257 91.0096 103.9357 1438.3571

GRANDVIEW 203.0841 141.7706 152.3392 81.1329 72.9721 67.2137 96.7901 112.7563 80.8679 48.5189 82.9911 92.6596 1233.0965

MIDDLE BIG CREEK 126.8870 101.6164 115.6242 63.1414 64.2701 51.5253 82.7119 127.5823 93.4147 58.8441 63.1901 70.3240 1019.1315

RAYMORE 108.5956 75.4865 80.4644 52.6884 49.0322 44.3887 68.1734 93.9376 69.2152 43.7413 47.8531 53.1180 786.6944

LAKE CITY 59.5797 56.4407 63.1730 58.5394 55.6410 43.8305 57.9839 60.4610 58.8536 53.8631 58.9825 60.3011 687.6495

BELTON 80.6667 64.6101 56.7752 36.8655 34.1982 29.8658 49.9501 66.4838 55.2952 35.6467 39.6327 44.6678 594.6578

LAKE TAPAWINGO 1.5666 1.5142 1.9068 1.3720 1.3086 1.1157 1.5538 1.6179 1.4962 1.0521 1.1005 1.3073 16.9117

SUGAR CREEK 0.5432 0.7475 1.2570 0.4775 0.5447 0.5979 0.5243 1.4108 0.6991 0.9215 0.5936 0.5742 8.8913

FORT OSAGE SCHOOLS 0.4855 0.4024 0.2005 0.3359 0.6186 0.5498 0.3381 0.3837 0.2955 0.4555 0.4690 0.3800 4.9144

TOTAL MG 2308.4922 1781.6714 2016.3537 1105.6597 1079.4796 884.1616 1528.4999 1999.7608 1603.5110 1035.7913 1131.9391 1331.5777 17806.8979

12 MONTH CUSTOMER MG TOTALS

REPORT PAGE

LBVSD Financial Information Summary ..................................... 1 LBVSD Operating Budget Variance Report ................................. 3 2015-2016 LBVSD Variance Graph ........................................... 4 MBCSSD Financial Information Summary .................................. 5 MBCSSD Operating Budget Variance Report .............................. 6 2015-2016 MBC Variance Graph ............................................... 7


FINANCIAL REPORT

MAY 31, 2016


FINANCIAL INFORMATION SUMMARY

MAY 31, 2016

OPERATING BUDGET VARIANCE AT 66.67% OF FY 15-16 FY 15-16 FY 14-15

Budget: $12,171,370 $11,978,896

Expenses: $6,836,035 $6,487,615

Budget expended: 56.16% 54.16%

INVESTMENTS

Current average 3 month T-bill rate: 0.27% 0.01%

Current month's investment (maturity value) and average interest rate: $13,750,529 0.28% 0.12%

Outstanding investments not matured (maturity value) and average interest rate: $48,425,761 0.32% 0.15%

Total interest: $101,685 $124,561

AVAILABLE FUND/ACCOUNT BALANCES

2010 Debt Service Account $1,312,762 $1,313,972

2010 Debt Service Reserve Account $9,984,587 $10,397,503

2010 Project Account Actual Cash Balance: $8,866,445 $9,515,740

Balance Net of Encumbrances: $6,645,989 $5,918,330

2010 Capitalized Interest Subaccount $0 $0

Rehabilitation & Replacement: $1,000,000 min. balance required $4,160,087 $4,747,486

Equipment Replacement Reserves $7,968,089 $7,135,106

Revenue Fund: $4,516,491 $5,751,662

Debt Reserve: $6,420,081 $7,958,801

Operating Reserve: $5,495,048 $3,915,657

Capital Improvement: $390,083 $231,131

2004 Principal & Interest: $0 $97,036

Operating: $285,247 $252,278

Payroll: $362,548 $339,888

Health Insurance: $804,535 $940,129

2010 BOND PROJECTS Total Balance % PaidIN PROGRESS PROJECTS 7 COMPLETED PROJECTS 2

HDR/Burns & McDonnell/Black & Veatch/Taliaferro & Browne/Custom

Engr./Geosyntec/Terra Technologies/TSI - WW Impr. Phase 2, Part A; Design Phase

Engineering Services (Res. 3174) $6,446,000 $47,369 99%

HDR/Burns & McDonnell/Black & Veatch/Taliaferro & Browne/Custom

Engr./DuBois Consultants/Voila - WW Impr. Phase 2, Part A; Bidding Construction

and Post-Construction Phase Engineering Services (Res #'s. 3228, 3253, 3254,

3269, 3291, 3354, 3415, 3420) $7,909,152 $246,110 97%

Whiting-Turner Contracting Co. - General Construction Contractor for Atherton

WWTP Impr. Phase 2 (Res #'s. 3238, 3274, 3281, 3282, 3290, 3294, 3323, 3325,

3355, 3416) $55,192,694 $1,282,951 98%

Radmacher Brothers Construction Company, Inc. - General Construction Contractor

for the Excess Flow Holding Basin, Phase 2 Conveyance System Improvements (Res

#'s 3296, 3328, 3229, 3340, 3414) $8,625,976 $15,456 99%

NW Rogers Construction Company, Blue Springs, Missouri - Lab Improvements,

Including Add Alternative 1, at the Atherton Wastewater Treatment Plant (Res. 3322,

3387) $654,663 $0 100%

Infilco-Degremont, Inc. - Provision of Advanced Air Emission Controls for the

Fluidized Bed Sewage Incinerator at the Atherton WWTP, Authorization of a Basis of

Design Report (Res. 3386) $185,000 $101,000 45%

Black & Veatch Corp. - Engineering Services Relating to the Installation of Advanced

Air Emissions Controls at the Atherton WWTP (Res. 3395) $1,076,443 $0 100%

Black & Veatch Corp. - Engineering Services Relating to the Installation of Advanced

Air Emissions Controls at the Atherton WWTP for the Second Dewatering Centrifuge,

Raw Wastewater Pump Refurbishments, Fine Screen Replacements and Backup

Solids Processing Strategies (Res. 3409) $185,082 $36,072 81%

1



MAY 31, 2016

2010 BOND PROJECTS Total Balance % PaidIN PROGRESS PROJECTS 7 COMPLETED PROJECTS 2

Burns & McDonnell - Engineering Services Relating to the Continuation of Design,

Bidding and Construction of a New Administration and Employee Facilities Building

at the Atherton WWTP (Res. 3417) $491,500 $491,500 0%

REHABILITATION & REPLACEMENT PROJECTS Total Balance % PaidIN PROGRESS PROJECTS 8 COMPLETED PROJECTS 3

Trekk Design Group, LLC - Provide Design & Bidding Phase Engineering Services

Relating to Flow Metering Improvements (Res. 3307) $56,500 $0 100%

Carollo Engineers, Inc. - Design and Bidding Phase Services Relating to the

Replacement of One Fine-Screen Unit at the Atherton WWTP (Res. 3353) $93,782 $0 100%

Carollo Engineers, Inc. - Construction Phase and Inspection Services Relating to the

Replacement of One Fine-Screen Unit at the Atherton WWTP (Res. 3396) $45,447 $25,956 43%

Shafer, Kline & Warren, Inc. - Executing Task Order 1 to the Master Consulting

Agreement for Evaluation, Design and Bid Phase Services Associated with the Raw

WWPS and Headworks Building (Res. 3406) $48,000 $6,122 87%

Olsson Associates, Inc. - Executing Task Order 1 to the Master Services Agreement

for Evaluation, Design and Bid Services Related to the Raw Pump #5 Improvement

Project (Res. 3407) $69,966 $32,708 53%

Ace Pipe Cleaning, Inc. - Phase II and Conditionally Accepting Phase III for Televised

Sewer Inspection and Cleaning Services (Res. 3338) $497,866 $0 100%

David E. Ross Construction Co., Inc. - Meter Station Flume Improvements (Res.

3392) $59,800 $30,160 50%

Radmacher Brothers Excavating Company - Fine Screen No. 2 Replacement Project

for the Atherton WWTP (Res. 3393) $389,483 $311,010 20%

Foley Company of Kansas City - Odorous Air Duct Modifications for LBVSD for

$89,200; and Reimburse Operating for $19,585 for Fabricated Material on the

Project (Res. 3394) $108,785 $12,978 88%

Irvinbilt Constructors of Chillicothe, Missouri - Mechanical Improvements at the

Atherton WWTP (Res. 3403) $144,700 $104,933 27%

Travis Hodge Hauling, LLC - Replacement and Installation of Four (4) Plug Valve

Systems at Blue Springs Lake (Res. 3422) $15,781 $15,781 0%

OPERATING RESERVE PROJECTS Total Balance % PaidIN PROGRESS PROJECTS 1 COMPLETED PROJECTS 0

Black & Veatch - Professional Services Contract for Air Emissions Permitting

Support relating to the New Sewage Sludge Incinerator at the Atherton WWTP (Res.

3373) $114,611 $42,483 63%

CAPITAL IMPROVEMENT PROJECTS Total Balance % PaidIN PROGRESS PROJECTS 5 COMPLETED PROJECTS 0

Foley Company of Kansas City - Purchase and Install Scum Pit Mixers at the

Primary Clarifiers at the Atherton WWTP (Res. 3400) $112,700 $21,253 81%

Gilmore & Bell, PC - Bond and Disclosure Counsel in Connection with the Approvals

for and Issuance of Revenue bonds Associated with the Phase III Improvements

Program (Res. 3412) $92,500 $92,500 0%

Piper Jaffray & Company - Financial Consulting in Connection with the Structuring,

Offering and Placement of Revenue Bonds Associated with the Phase III

Improvements Program (Res. 3413) $42,000 $42,000 0%

Shockey Consulting Services, LLC - Services in Connection with the Securing of

Customer Approvals for the Issuance of revenue Bonds Associated with the Phase III


Fuel Tech - Specialized Professional Services, Limited-Source Agreement for Pilot

Testing of Alternative Mono-Nitrogen Oxides Removal Technologies for the Atherton

Fluidized Bed Sewage Sludge Incinerator Associated with the Phase III


EQUIPMENT REPLACEMENT RESERVE PROJECTS Total Balance % Paid

IN PROGRESS PROJECTS 0 COMPLETED PROJECTS 0

2

3

LITTLE BLUE VALLEY SEWER DISTRICT OPERATING BUDGET VARIANCE REPORT FOR FY 2015-16

MAY, 2016

For the period October 1, 2015, through May 31, 2016, (eight months of FY 15-16), total expenditures are at $6,836,035 or 56.16% of budget at 66.67% of the budget year. The following is a summary of expenses and summary comments, if applicable, of the Little Blue Valley Sewer District budget. Should an expenditure category be projected to exceed the annual budgeted amount by $5,000, summary comments will be provided below.

SUMMARY OF EXPENSES

EXPENDITURE CATEGORY

% EXPENDED AT 66.67% OF

BUDGET YEAR

100 Personal Services 60.69% 200 Materials & Services 58.52% 300 Buildings & Plant 46.57% 400 Administrative & General 48.80% 500 Operating Capital Outlay 47.68%

TOTAL: 56.16%

SUMMARY COMMENTS

Category Comments on expenditure categories exceeding $5,000 over budget Amount

LITTLE BLUE VALLEY SEWER DISTRICT BUDGET VARIANCE

(66.67% OF FY 2015-16 COMPLETED)

MAY 31, 2016

0%

10%

20%

30%

40%

50%

60%

70%

80%

90%

100%

Oct-15 Nov-15 Dec-15 Jan-16 Feb-16 Mar-16 Apr-16 May-16 Jun-16 Jul-16 Aug-16 Sep-16


Actual 6.04% 12.08% 20.58% 26.36% 36.63% 43.03% 49.20% 56.16%

Budget 8.34% 16.67% 25.00% 33.33% 41.67% 50.00% 58.33% 66.67% 75.00% 83.33% 91.67% 100.00%

4

MIDDLE BIG CREEK SEWER SUBDISTRICT


MAY 31, 2016

FY 15-16 FY 14-15

Budget: $2,592,305 $2,640,173

Expenses: $1,462,923 $1,307,804

Budget expended: 56.43% 49.53%

Connection points billed as of 05/31/16 $2,741,960 $2,712,028

Current month's investment (maturity value) and average interest rate: $1,050,501 0.33% 0.06%

Outstanding investments not matured (maturity value) and average interest rate: $2,010,503 0.30% 0.07%

Total interest earned: $2,187 $330

Depreciation & Replacement: $10,000 min. balance required $456,426 $395,942

Emergency Repair: $21,977 $21,977

Revenue Fund: $2,303,601 $2,080,064

Capital Improvement Actual Cash Balance: $1,381,590 $1,290,160

Balance Net of Encumbrances: ($4,083,288) ($7,701,064)

1995 Principal & Interest: $82,344 $84,596

2011 Principal & Interest: $387,543 $145,634

Operating: $30,000 year end min. balance required $96,093 $156,735

Total Balance % Paid


CAPITAL PROJECTS Total Balance % Paid


Kat Excavation, Inc - Section A-Interceptor and Winnebago Lift Station Modifications-

MBC-I-1 and Section B-Big Creek 36" Interceptor-MBC-I-2 - Phase 1 Improvements

(MBC-0189) (PO CR220) $13,574,071 $4,793,205 65%

MEGA Industries Corporation - Improvements to the Raintree and Greenwood Pump

Stations (MBC-0213) (PO CR224) $238,001 $238,001 0%

Bartlett & West, Inc - Adding, Design, Bidding, Construction Administration and

Resident Inspection Services Relating to Rehabilitation of the Greenwood Forcemain

(MBC-0208) (PO CR222) $152,500 $0 100%

HDR/Burns and McDonnell/Taliaferro & Browne - Middle Big Creek Expansion Pre,

Preliminary and Final Design Engineering Services (MBC-0158) (PO CR214) $2,496,294 $6,715 99%

HDR Engineering - Bid and Construction Phase Engineering Services for Phase I

Improvements (MBC-0173) (MBC-0195) (MBC-0203) (MBC-0207) (MBC-0214) (PO

CR215) $2,556,496 $389,738 85%

Shook, Hardy, Bacon - Legal MBC Growth/Interceptor (MBC-0144) (PO CR209) $45,305

Paid to Date Per Hr. Cost N/A

Lathrop & Gage - Legal MBC Expansion/Interceptor (MBC-0145) (PO CR210) $288,922


Easements - Multiple Payees (MBC-0171) (MBC-0174) (MBC-0209) (PO CR219,

CR205) $441,750 $37,220 92%

Shook, Hardy & Bacon - Legal Representation, Middle Big Creek Phase 1 Contract

with Kat Excavation, Inc., I-1 and MBC I-2 (MBC-0205) (PO CR221) Humphrey,

Farrington & McClain - Legal Representation (MBC-0215) (PO CR225) $370,353


DEPRECIATION & REPLACEMENT PROJECTS

OPERATING BUDGET VARIANCE AT 66.67% OF FY 15-16

CONNECTION POINT BILLINGS

INVESTMENTS

AVAILABLE FUND/ACCOUNT BALANCES

5

6

MIDDLE BIG CREEK SEWER SUBDISTRICT OPERATING BUDGET VARIANCE REPORT FOR FY 2015-16

MAY 31, 2016

For the period October 1, 2015, through May 31, 2016 (eight months of FY 15-16), total expenditures are at $1,462,923 or 56.43% of budget at 66.67% of the budget year. The following is a summary of expenses and summary comments, if applicable, of the Middle Big Creek Sewer Subdistrict budget. Should an expenditure category be projected to exceed the annual budgeted amount by $1,000, summary comments will be provided below.

SUMMARY OF EXPENSES

EXPENDITURE CATEGORY

% EXPENDED AT 66.67% OF

BUDGET YEAR

100 Personal Services 48.34% 200 Materials & Services 46.59% 300 Buildings & Plant 60.87% 400 Administrative & General 500 Operating Capital Outlay

42.83% 135.94%

TOTAL: 56.43%

SUMMARY COMMENTS

Category Comments on expenditure categories exceeding $1,000 over budget Amount

500

Operating Capital Outlay over budget due to: Purchased utility vehicle for Pleasant Hill WWTP.

Annual Budget:

Year to Date Expense: Projected Overage:

$7,477 $5,500 $7,477 $1,977

MIDDLE BIG CREEK SEWER SUBDISTRICT BUDGET VARIANCE

(66.67% OF FY 2015-16 COMPLETED)

MAY 31, 2016

0%

10%

20%

30%

40%

50%

60%

70%

80%

90%

100%



Series1 6.57% 13.13% 21.44% 27.82% 35.02% 41.97% 48.72% 56.43%

Series2 8.34% 16.67% 25.00% 33.33% 41.67% 50.00% 58.33% 66.67% 75.00% 83.33% 91.67% 100.00%

7

LITTLE BLUE VALLEY SEWER DISTRICT Board and Committee Meetings

Agenda and Resolution Forecast

2016Board / Committee May June July August

Board of Trustees Wed. 05/11 9:30 a.m. Wed. 06/08 9:30 a.m. Wed. 07/13 9:30 a.m. Wed. 08/17 9:30 a.m.** Joint Annual Meeting ** ** Held at Atherton WWTP** ** Joint Meeting ** District Performance Reports

District Performance Reports District Performance Reports 2016-2017 Draft Budget & CIPAgenda Items Election of Officers District Performance Reports

- Vice-Chair - Secretary - Treasurer

Resolutions GFOA Budget Award Phase III Revenue Bonds for AWWTP Improve.

Gate Structure Rehab @ Blue Springs Lake PLC Upgrades contract AW Schultz

Pilot Testing Nox Control - Adv. Air Emissions Meter Sta Access Fabr. Contract w/Primetime ConstrConcrete repair at AWWTP w/Sterling Construct.Misc. Painting at AWWTP w/Performance Contr.PLC Construction Admin contract w/SKW

Mayors' Advisory Wed. 05/11 9:30 a.m. Wed. 07/13 9:30 a.m. Wed. 08/17 9:00 a.m.Board ** Joint Annual Meeting ** Joint Meeting w/Board** 2016-2017 Budget & Rate Methodology

with Board of Trustees ** 2016-2017 Draft Budget & CIP Elect Officers

Resolutions FY 2016-2017 Budget

Thurs. 7/21 10:00 a.m.2016-2017 Budget Public Hearing

Middle Big Creek Wed. 05/11 9:30 a.m. Thurs. 06/16 5:00 p.m. Wed. 07/13 9:30 a.m. Thurs. 08/11 5:00 p.m.Advisory Board ** Joint Annual Meeting ** Special Meeting** ** Joint Meeting w/Board** @ Lake Winnebago City Hall

with Board of Trustees ** @ Lake Winnebago City Hall 2016-2017 Draft Budget & CIP

(quarterly meetings) 2016-2017 Approval of MBC Budget

Operations Report

Financial Report

Resolutions Phase III Revenue Bonds for AWWTP Improve.

Contract w/Right of Way for easement acquis.

Approval of temporary construc easement ext.

Technical Advisory Wed. 05/11 9:30 a.m. Wed. 07/13 9:30 a.m. Thurs. 08/11 9:00 a.m.Committee ** Joint Annual Meeting ** Joint Meeting w/Board** Approve Rate Methodology

with Board of Trustees ** 2016-2017 Draft Budget & CIP

Last Updated: 06/03/16C:\Users\carter\Desktop\Gov Sched 2016 MAY-AUG.pdf

LITTLE BLUE VALLEY SEWER DISTRICT Board and Committee Meetings

Agenda and Resolution Forecast

2016Board / Committee September October November December

Board of Trustees Wed. 09/21 9:30 a.m. Wed. 10/12 9:30 a.m. Wed. 11/09 9:30 a.m. Wed. 12/14 9:30 a.m.District Performance Reports District Performance Reports District Performance Reports District Performance Reports

Agenda Items 2017 Board Calendar

Resolutions LBVSD Budget/Rates FY 2016-2017 CAFR Award recognition

Incentive Program Cal Yr 2017

Mayors' Advisory Wed. 12/14 9:00 a.m.Board Rate Schedule

Elect/Appoint Reps to Board of Trustees

Resolutions

Middle Big Creek Thurs. 11/17 5:00 p.m.Advisory Board @ Lake Winnebago City Hall

Operations Report

(quarterly meetings) Financial Report

Calendar yr 2017 mtg schedule approval

MBC Growth Report

Resolutions

Technical Advisory Thurs. 12/08 9:00 a.m.Committee Provide Final Rate Schedule for FY 2016-17

Last Updated: 06/03/16

F:\DATA\EXCEL\AGENDA\Gov Sched 2016

RESOLUTION NO. 3424

A RESOLUTION AUTHORIZING THE SUBMISSION

TO CUSTOMERS A QUESTION IN ACCORDANCE

WITH SECTION 204.370 OF THE REVISED

MISSOURI STATUTES, OF WHETHER THE


SHOULD ISSUE REVENUE BONDS PAYABLE FROM

REVENUES TO BE DERIVED FROM THE

OPERATION OF THE SYSTEM IN AN AMOUNT

NOT TO EXCEED $20,000,000 FOR THE

PURPOSE OF IMPROVING, EXTENDING OR

REHABILITATING THE LITTLE BLUE VALLEY

SEWER DISTRICT SYSTEM INCLUDING, BUT

NOT LIMITED TO ADVANCED AIR EMISSIONS

CONTROLS FOR THE ATHERTON WASTEWATER

TREATMENT FACILITIES.

WHEREAS, the Little Blue Valley Sewer District operates a

wastewater collection and treatment system (the “System”)

pursuant to Section 204.250 et seq., Revised Statutes of

Missouri (“RSMo”) for the primary benefit of the customers

within the District (the “Customers”); and,

WHEREAS, all customers have entered into service contracts

with the District, providing, among other things, for the

conveyance and treatment by the District of wastewater

contributed to it by the Customer in consideration of payment of

a charge to the District by the Customer; and,

RESOLUTION NO. 3424 PAGE 2

June 8, 2016

WHEREAS, the District’s Phase II Improvements Program

included the construction of a new sewage sludge incinerator

with the anticipation that such facilities may later require

advanced air emissions controls; and,

WHEREAS, more stringent air emissions limits for sewage

sludge incinerators have been enacted by the Environmental

Protection Agency sooner than expected necessitating the

accelerated installation of such advanced air emissions controls

since the sewage sludge incinerator was neither designed to nor

anticipated to meet such higher standards; and,

WHEREAS, the initial performance testing of the new sewage

sludge incinerator has confirmed its inability to meet the more

stringent limits prompting the Missouri Air Pollution Control

Program and the District to enter an Administrative Order on

Consent (APCP-2015-077) requiring compliance within four years;

and,

WHEREAS, the District has defined the scope of work, an

acceptable completion schedule, a minimal impact financing

strategy for the Phase III Improvements Program and an

achievable schedule for the required improvements; and,

WHEREAS, District has undertaken a review of the existing

wastewater facilities of the System and has approved a Phase III

Improvements Program for the improvement, extension and


June 8, 2016

rehabilitation of the Little Blue Valley Sewer District System,

including the provision of Advanced Air Emissions Controls for

the Atherton Wastewater Treatment Facilities with an estimated

project cost of $20,000,000; and,

WHEREAS, the Board of Trustees of the District does hereby

find and determine that it is in the best interests of the

District to finance the Phase III Improvements Program’s $20

million cost through the issuance of revenue bonds payable from

the revenues to be derived from the operation of the System;

and,

WHEREAS, in accordance with Section 204.370, RSMo, the

District hereby authorizes the submission to Customers, as

defined in Section 204.370, the question of whether the District

shall issue revenue bonds payable from the revenues to be

derived from the operation of the System in the amount not to

exceed $20,000,000 for the purpose of improving, extending or

rehabilitating the Little Blue Valley Sewer District System

including the provision of advanced air emissions controls at

the Atherton Wastewater Treatment Facilities.

BE IT RESOLVED BY THE BOARD OF TRUSTEES OF THE DISTRICT:

Section 1. The Chairman, any Vice Chairman, and the

Secretary of the Board of Trustees of the District are


June 8, 2016

authorized to submit a proposition to the Customers of the

District as follows:

Shall the Little Blue Valley Sewer District issue

its revenue bonds in one or more series, payable from

the revenues to be derived from the operation of the

System in an amount not to exceed $20,000,000 for the

purpose of improving, extending or rehabilitating the

System including, but not limited to, the provision of

advanced air emissions controls at the Atherton

Wastewater Treatment Facilities?

Section 2. In accordance with Section 204.370, approval

of the proposition shall require the written assent of three-

quarters of the Customers. Customers are defined as the

following:

City of Belton City of Blue Springs Fort Osage School Distrcit

City of Grandview City of Independence County of Jackson

City of Kansas City City of Lake Tapawingo City of Lee’s Summit

Middle Big Creek Sewer Subdistrict City of Raymore

City of Raytown City of Sugar Creek

Section 3. The Chairman, any Vice Chairman, and Secretary

and any other officers of the District, and other officers,

agents, consultants or designated employees of the District are

hereby authorized and directed to take such further action, and

to execute such other documents, certificates and instruments as


June 8, 2016

may be necessary or desirable to carry out and comply with the

intent of this Resolution.

Section 4. This Resolution is adopted under the

authority of section 204.250 et seq., RSMo.

Section 5. This Resolution shall be in full force and

effect from and after its adoption by the Board of Trustees of

the District.

APPROVED THIS 8th DAY OF JUNE, 2016, BY THE BOARD OF TRUSTEES

OF THE LITTLE BLUE VALLEY SEWER DISTRICT.


ATTEST:

Secretary

APPROVED BY:

Executive Director

RESOLUTION NO. 3425

IN THE MATTER OF AWARDING BID #10-2365-

0516 FOR THE PLC UPGRADES PROJECT TO

A.W. SCHULTZ, INC., OF SHAWNEE, KANSAS,

IN THE AMOUNT OF $205,668.00, SUBJECT TO

SAID AWARD NOT BEING PROTESTED BY

UNSUCCESSFUL BIDDERS, TO BE PAID FROM

THE REHABILITATION AND REPLACEMENT FUND

OF THE DISTRICT.

NOW, ON THIS DAY, there comes before the Board of Trustees of

the LITTLE BLUE VALLEY SEWER DISTRICT, Jackson and Cass Counties,

Missouri, GREG BOETTCHER, Executive Director for the District, and

states that the District has need to replace seven outdated

control panels associated with five PLCs in the Raw Wastewater

Pump Station, Headworks Building, Primary Sludge Pump Station,

Utility Building, and Ferric and Polymer Building.

WHEREAS, the Little Blue Valley Sewer District's Strategic

Plan Policy Number 601 states that the District shall rehabilitate

facilities so that critical equipment is 100% operational and

shall periodically evaluate the adequacy of its infrastructure,

facilities, building, and structures; and,

WHEREAS, the PLCs in the Raw Wastewater Pump Station and

Headworks Building are GE 9070 PLCs which are obsolete and direct

replacements are no longer available, their replacement being the

GE RX3i PLC; and,


June 8, 2016

WHEREAS, the replacement of these two obsolete GE 9070 PLCs

was budgeted for in the FY 15-16 budget at a cost of $260,000;

and,

WHEREAS, the District contracted with Shafer, Kline, &

Warren, Inc. (SKW) of Lenexa, KS, for design of the budgeted PLC

Upgrade Project; and,

WHERAS the District states that request for sealed bids for

PLC Upgrade project was advertised in The Examiner on April 28,

29, and 30, 2016; and,

WHEREAS, sealed bids were received and publically opened May

26, 2016, with following two bids being received:

Bidder PRICE

A.W. Schultz, Inc.* $205,668.00*

R.E. Pedrotti Company, Inc. $285,020.00

*low bidder

WHEREAS, A.W. Shultz, Inc., of Shawnee, Kansas, submitted the

low bid in the amount of TWO HUNDRED AND FIVE THOUSAND SIX HUNDRED

AND SIXTY-EIGHT DOLLARS ($205,668.00); and,

WHEREAS, the Bid Price includes a Provisional Allowance of

TWELVE THOUSAND FIVE HUNDRED DOLLARS ($12,500.00) and a completion

time of 180 calendar days; and,

WHEREAS, Shafer, Kline, & Warren, Inc., has reviewed the bids

and recommended award to A.W. Shultz, Inc.; and,


June 8, 2016

WHEREAS, based upon staff review, Greg Boettcher, Executive

Director, recommends the Board of Trustees approve the award of

Bid# 10-2365-0516 for the PLC Upgrades Project to A.W. SCHULTZ,

INC., of SHAWNEE, KANSAS, in the amount not-to-exceed $205,668.00,

to be paid from the Rehabilitation and Replacement Fund of the

District.

NOW, THEREFORE, IT IS HEREBY CONSIDERED, RESOLVED AND

ADJUDGED that the Board of Trustees of the LITTLE BLUE VALLEY

SEWER DISTRICT, Jackson and Cass counties, Missouri, (1)authorize

award of Bid #10-2365-0516 PLC Upgrade Project to A.W. SCHULTZ,

INC., of SHAWNEE, KANSAS, in an amount not-to-exceed $205,668.00,

to be paid from the Rehabilitation and Replacement Fund of the

District, and (2) authorize the Executive Director to execute a

contract with A.W. Schultz, Inc., (3) direct the formal award be

withheld pending expiration of the bid protest period provided

that no bid protests are properly filed by unsuccessful bidders,

and (3) authorize the Executive Director to take such additional

actions as are necessary to complete the work as herein

contemplated.


June 8, 2016

APPROVED THIS 8th DAY OF JUNE 2016, BY THE BOARD OF TRUSTEES



ATTEST:

Secretary

APPROVED BY:

Executive Director

Little Blue Valley

Sewer District MEMORANDUM

To: Greg Boettcher Executive Director

From: Lisa O’Dell Technical and Environmental Manager

Date: 5/31/16

Subject: Replacement of existing PLCs in Raw Wastewater Pump Station and

Headworks

The PLCs in the older portion of the plant (Phase 1 and older) are GE 90-70 PLCs

which are outdated and in need of replacement. They are no longer available for

purchase. The FY 15-16 budget includes a Rehabilitation and Replacement for Plant

Process Controls System Upgrades to replace the GE 90-70 PLCs in the Raw Wastewater

Pump Station and Headworks Buildings.

The District contracted with Shafer, Kline & Warren, Inc. (SKW) of Lenexa, KS,

for the design of these improvements. The project includes the replacement of five panels

(Headworks, Ferric and Polymer, Primary Sludge Pump Station, Raw Wastewater Pump

Station, and Utility Building) associated with two PLCs (Headworks and Raw

Wastewater Pump Station PLCs). The project was advertised in The Examiner beginning

on April 28, 2016. Bids were opened at 1:00 pm on May 26, 2016. Two bids were

received as summarized below.

A.W.Schultz, Inc. R.E. Pedrotti Co.,

Inc.

Engineer’s Estimate

Base Bid $193,168 $272,520 $236,012

Provisional

Allowance

$12,500 $12,500 $12,500

Total $205,668 $285,020 $248,512

SKW evaluated the bids ad provided the attached Recommendation of Award to

A. W. Shultz, Inc. of Shawnee, Kansas. I am in agreement with the SKW evaluation and

recommend award to A. W. Shultz, Inc.

RESOLUTION NO. 3426

IN THE MATTER OF AWARDING A SEALED

BID CONTRACT TO PRIMETIME

CONTRACTING CORPORATION, MERRIAM,

KANSAS, FOR QUARRY ROAD METER

STATION ACCESS POINT FABRICATION

FOR THE LITTLE BLUE VALLEY SEWER

DISTRICT, IN AN AMOUNT NOT-TO-

EXCEED $23,765.00, SUBJECT TO SAID

AWARD NOT BEING PROTESTED BY

UNSUCCESSFUL BIDDERS, TO BE PAID

FROM THE REHABILITATION AND

REPLACEMENT FUND OF THE DISTRICT.




states that the District has need to construct a proper access

platform at its Quarry Road Meter Station ensuring that necessary

inspections, maintenance and repairs can be safely performed on

the below-grade infrastructure.






WHEREAS, the District states that request for sealed bids for

Quarry Road Meter Station Access Platform was advertised in The


June 8, 2016

Examiner on April 20, 21, and 22, 2016, in Dos Mundos for one week

beginning April 21, 2016; and,



Bidder Amount

Primetime Contracting Corp.* $23,765.00*

Radmacher Brothers Excavating Co. $25,080.00

*low bidder


FIVE THOUSAND DOLLARS ($5,000.00) and a completion time of 180

calendar days; and,

WHEREAS, the best sealed bid for the Quarry Road Meter

Station Access Platform was submitted by Primetime Contracting

Corporation, of Merriam, Kansas, in the amount of $23,765.00; and,

WHEREAS, based upon review by District staff, Greg Boettcher,

Executive Director, recommends the Board of Trustees award the

contract for Quarry Road Meter Station Access Platform fabrication

to Primetime Contracting Corporation, of Merriam, Kansas, in an

amount not-to-exceed TWENTY-THREE THOUSAND SEVEN HUNDRED SIXTY-

FIVE DOLLARS AND NO CENTS ($23,765.00), to be paid from the

Rehabilitation and Replacement Fund of the District.


June 8, 2016



SEWER DISTRICT, Jackson and Cass counties, Missouri, hereby: (1)

approve award of a contract for Quarry Road Meter Station Access

Platform fabrication to Primetime Contracting Corporation, of

Merriam, Kansas, in an amount not-to-exceed TWENTY-THREE THOUSAND

SEVEN HUNDRED SIXTY-FIVE DOLLARS AND NO CENTS ($23,765.00), to be

paid from the Rehabilitation and Replacement Fund of the District,

(2) authorize the Executive Director to execute a contract with

Primetime Contracting Corporation, (3) direct the formal award be

withheld pending expiration of the bid protest period provided

that no bid protests are properly filed by unsuccessful bidders,

and (3) authorize the Executive Director to take such actions as

are necessary to complete the work as herein contemplated.


June 8, 2016

APPROVED THIS 8th DAY OF JUNE 2016 BY THE BOARD OF TRUSTEES



ATTEST:

Secretary

APPROVED BY:

Executive Director

Little Blue Valley


To: Jeff Shook

Assistant Director

From: David Lilly

District Engineer

Cc: Karen Wardle, Julie Nixon, Lisa O’Dell

Date: 6/1/16

Subject: Quarry Road Meter Station Access Platform Award

Bids were received on May 17, 2016 for the design, fabrication and

installation of an access platform in the lower cab of the Quarry Road Meter

Station. This work was included in the 2015-2016 Annual Budget in Table 5-10

Rehabilitation and Replacement Projects at $ 15,000.00. Two bids were received

as follows:

Bidder Bid

Radmacher Brothers Excavation Co Inc $ 25,080.00

Primetime Contracting Corporation $ 23,765.00

The quotes have been reviewed and the low bid from Primetime

Contracting Corporation was complete and in order. The low bidder, Primetime

Contracting Corporation, has not worked for the District in the past. References

were contacted and were satisfactory. I therefore, recommend award of this bid to

Primetime Contracting Corporation in the amount of $ 23,765.00.

RESOLUTION NO. 3427

IN THE MATTER OF AWARDING A SEALED BID

CONTRACT TO STERLING CONSTRUCTION

COMPANY, LLC., RIVERSIDE, MISSOURI, FOR

CONCRETE REPAIR AND REPLACEMENT AT THE

ATHERTON WASTEWATER TREATMENT PLANT, IN

AN AMOUNT NOT-TO-EXCEED $15,742.00,

SUBJECT TO SAID AWARD NOT BEING

PROTESTED BY UNSUCCESSFUL BIDDERS, TO BE

PAID FROM THE REHABILITATION AND





states that the District has need to add or replace concrete

surfaces at the Atherton Wastewater Treatment Plant, correcting

trip hazards from uneven sidewalks, replacing broken concrete

surfacing and adding needed sidewalks.







Atherton Concrete Repair and Replacement was advertised in The


June 8, 2016

Examiner on April 20, 21, and 22, 2016, in Dos Mundos for one week

beginning April 21, 2016; and,



Bidder Amount

Sterling Construction Company, LLC.* $15,742.00*

KES Construction, LLC. $29,900.00

*low bidder

WHEREAS, the best sealed bid for the Atherton Concrete Repair

and Replacement was submitted by Sterling Construction Company,

LLC., of Riverside, Missouri, in the amount of $15,742.00; and,



calendar days; and,



contract for Atherton Concrete Repair and Replacement was

submitted by Sterling Construction Company, LLC., of Riverside,

Missouri, in an amount not-to-exceed FIFTEEN THOUSAND SEVEN

HUNDRED FORTY-TWO DOLLARS AND NO CENTS ($15,742.00), to be paid

from the Rehabilitation and Replacement Fund of the District.


June 8, 2016




approve award of a contract for Atherton Concrete Repair and

Replacement to Sterling Construction Company, LLC., of Riverside,

Missouri, in an amount not-to-exceed FIFTEEN THOUSAND SEVEN

HUNDRED FORTY-TWO DOLLARS AND NO CENTS ($15,742.00), to be paid

from the Rehabilitation and Replacement Fund of the District, (2)

authorize the Executive Director to execute a contract with

Sterling Construction Company, LLC., (3) direct the formal award

be withheld pending expiration of the bid protest period

provided that no bid protests are properly filed by unsuccessful

bidders, and (3) authorize the Executive Director to take such

actions as are necessary to complete the work as herein

contemplated.


June 8, 2016




ATTEST:

Secretary

APPROVED BY:

Executive Director

Little Blue Valley


To: Jeff Shook

Assistant Director

From: David Lilly

District Engineer


Date: 6/1/16

Subject: Atherton Concrete Repair and Placement Award Recommendation

Bids were received on May 17, 2016 for the replacement of portions of

concrete sidewalks and the placement of a new sidewalk near the UV Disinfection

Building at the Atherton Treatment Plant. This work was included in the 2015-

2016 Annual Budget in Table 5-10 Rehabilitation and Replacement Projects at

$20,000.00. Two bids were received as follows:

Bidder Bid

Sterling Construction Company $ 15,742.00

KES Construction Company $ 29,900.00

The bids have been reviewed and were determined to be responsive.

Sterling Construction Company has completed satisfactory work for the District

in the past. I therefore, recommend award of this bid to Sterling Construction

Company in the amount of $ 15,742.00.

RESOLUTION NO. 3428

IN THE MATTER OF AWARDING A SEALED

BID CONTRACT TO PERFORMANCE

CONTRACTING, INC., LENEXA, KANSAS,

FOR PAINTING AT THE ATHERTON

WASTEWATER TREATMENT PLANT, IN AN

AMOUNT NOT-TO-EXCEED $39,319.00,

SUBJECT TO SAID AWARD NOT BEING

PROTESTED BY UNSUCCESSFUL BIDDERS,

TO BE PAID FROM THE REHABILITATION

AND REPLACEMENT FUND OF THE

DISTRICT.




states that the District has multiple locations with coating

failures which are in need of repainting at the Atherton

Wastewater Treatment Plant including the water meter vault,

effluent pump station, raw wastewater pump station and other

locations.







Atherton Plant Painting was advertised in The Examiner on April


June 8, 2016

20, 21, and 22, 2016, in Dos Mundos for one week beginning April

21, 2016; and,


17, 2016, with following three bids being received:

Bidder PRICE PER TON

Performance Contracting, Inc. * $39,319.00*

Baker Painting, LLC $53,340.00

Genesis Environmental Solutions $64,800.00

*low bidder

WHEREAS, the best sealed bid for Atherton Plant Painting was

submitted by Performance Contracting, Inc., in the amount of

$39,319.00; and,



calendar days; and,



contract for Atherton Plant Painting to Performance Contracting,

Inc., in an amount not-to-exceed THIRTY-NINE THOUSAND THREE

HUNDRED NINETEEN DOLLARS AND NO CENTS ($39,319.00.00), to be paid

from the Rehabilitation and Replacement Fund of the District.




June 8, 2016


approve award of a contract for Atherton Plant Painting to

Performance Contracting, Inc., in an amount not-to-exceed THIRTY-

NINE THOUSAND THREE HUNDRED NINETEEN DOLLARS AND NO CENTS

($39,319.00.00), to be paid from the Rehabilitation and

Replacement Fund of the District, (2) authorize the Executive

Director to execute a contract with Sterling Construction Company,

LLC., (3) direct the formal award be withheld pending expiration

of the bid protest period provided that no bid protests are

properly filed by unsuccessful bidders, and (3) authorize the

Executive Director to take such actions as are necessary to

complete the work as herein contemplated.


June 8, 2016




ATTEST:

Secretary

APPROVED BY:

Executive Director

Little Blue Valley


To: Jeff Shook

Assistant Director

From: David Lilly

District Engineer


Date: 6/1/16

Subject: Atherton Plant Painting Award Recommendation

Bids were received on May 17, 2016 for miscellaneous painting at the

Atherton Plant. This work was included in the 2015-2016 Annual Budget in

Table 5-10 Rehabilitation and Replacement Projects for $ 40,000.00. Three bids

were received as follows:

Bidder Bid

Genesis Environmental Solutions $ 64,800.00

Performance Contracting, Inc. $ 39,319.00

Baker Painting LLC $ 53,340.00

The bids have been reviewed and were in order. The low bidder,

Performance Contracting, Inc., has performed satisfactory work for the District in

the past. I therefore, recommend award of this bid to Performance Contracting,

Inc. in the amount of $ 39,319.00.

RESOLUTION NO. 3429

IN THE MATTER OF EXECUTING TASK ORDER 2

TO THE MASTER CONSULTING AGREEMENT WITH

SKW ENTERPRISE SOLUTIONS, INC., OF

LENEXA, KANSAS, FOR CONSTRUCTION PHASE

ENGINEERING AND INSPECTION SERVICES

ASSOCIATED WITH THE ATHERTON RAW

WASTEWATER PUMP STATION AND HEADWORKS

BUILDING PLC REPLACEMENT PROJECT IN THE

NOT-TO-EXCEED AMOUNT OF $40,580.00, TO

BE PAID FROM THE REHABILITATION AND





states that the District’s replacement of pump control panels in

the Raw Wastewater Pump Station and Headworks Buildings shall

require construction phase engineering and inspection services by

the system designer, the June 2, 2016, proposal from SKW

Enterprise Solutions, Inc. being attached.






WHEREAS, the PLCs in the Raw Wastewater Pump Station and

Headworks Building are GE 9070 PLCs which are obsolete and direct


June 8, 2016

replacements are no longer available, their replacement being the

GE RX3i PLC; and,

WHEREAS, the replacement of this equipment has been awarded

to A. W. Schultz for $205,668.00, in accordance with the contract

documents and drawings prepared by SKW Enterprise Solutions, Inc.;

and,

WHEREAS, the District on December 9, 2015, approved Task

Order Number 1 with SKW Enterprise Solutions, Inc., for the design

and bidding phase of the Project, with the understanding that the

District would separately authorize any needed construction and

inspection services at a later date; and,

WHERAS, SKW Enterprise Solutions, Inc., has peformed

satisfactorily and should be retained for continuing technical

support during the Project construction and commissioning; and,

WHEREAS, the scope proposed by SKW Enterprise Solutions,

Inc., for construction phase engineering and inspection services

in the June 2, 2016, proposal is deemed reasonable and

appropriate; and,

WHEREAS, the proposed not-to-exceed amount of $40,580.00 is

deemed to be consistent with the work required; and,

WHEREAS, based upon staff review, Greg Boettcher, Executive

Director, recommends the Board of Trustees approve the execution

of Task Order 2 to the Master Consulting Services Agreement with


June 8, 2016

SKW Enterprise Solutions, Inc., for Construction Phase Engineering

and Inspection Services associated with the Raw Wastewater Pump

Station and Headworks Building PLC Replacement Project at the

Atherton Wastewater Treatment Plant, for the Not-To-Exceed amount

of FORTY THOUSAND FIVE HUNDRED EIGHTY DOLLARS ($40,580.00), to be

paid from the Rehabilitation and Replacement Fund of the District.



SEWER DISTRICT, Jackson and Cass counties, Missouri, (1) Task

Order 2 to the Master Consulting Services Agreement with SKW

Enterprise Solutions, Inc., for Construction Phase Engineering and

Inspection Services associated with the Raw Wastewater Pump

Station and Headworks Building PLC Replacement Project at the

Atherton Wastewater Treatment Plant, for the Not-To-Exceed amount

of FORTY-THOUSAND FIVE-HUNDRED EIGHTY DOLLARS ($40,580.00), to be

paid from the Rehabilitation and Replacement Fund of the District

and (2) authorize the Executive Director to take such actions as

are necessary to complete the work as herein contemplated, to be

paid from the Rehabilitation and Replacement Fund of the District.


June 8, 2016

APPROVED THIS 8th DAY OF JUNE 2016, BY THE BOARD OF TRUSTEES



ATTEST:

Secretary

APPROVED BY:

Executive Director

Little Blue Valley


To: Greg Boettcher Executive Director

From: Lisa O’Dell Technical and Environmental Manager

Date: June 3, 2016

Subject: Construction Inspection - Replacement of existing PLCs in Raw

Wastewater Pump Station and Headworks

Shafer, Kline & Warren, Inc. (SKW) of Lenexa, KS, provided design and bid

phase services for the PLC Upgrades Project, authorized as Task Order 1 under the

Master Consulting Services Agreement in place with the District. The project has been

recommended for award to A.W. Shultz. At the District’s request, SKW has provided a

proposal with a Not-To-Exceed amount of $40,580 for construction administration and

observation services, including review of shop drawings, answering RFIs, evaluating

change proposals, witnessing acceptance testing, and conducting substantial and final

completion inspections.

I have reviewed the proposal and find the scope of work and proposed Not-To-

Exceed fee to be appropriate for the work. Therefore I recommend execution of Task

Order 2 to the Master Consulting Agreement with SKW for Construction Administration

and Observation services associated with the PLC Upgrades Project.

little blue valley sewer district

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