lij service delivery waipa district council committee agenda

LIJ Waipa DISTRICT COUNCIL

Service Delivery Committee Agenda

Time: l.OOpm

Date: Tuesday 9 April 2013

Venue: Council Chambers, Waipa District Council, 101 Bank Street, Te Awamutu

INDEX I

PAGE NO.

Agenda- 9 April 2013 1-14

2 Minutes of Previous Meeting- 12 March 2013

{15- 23}

3 Road Corridor Quarterly Report to February 2013

{25- 33}

3 Monthly Schedule of Contracts Signed under Delegated Authority

{35}

3-4 District Wide Water Supply Strategy Interim Report

{37- 43}

5 Disability Access in CBD Road Corridors

{45- 52}

5-6 Group Manager Service Delivery Update

{56 -59}

Approval of Temporary Road Closures for the ANZAC Ceremonies and 6-14 Parades events in Cambridge and Te Awamutu and the Targa Rotorua 2013 event {No papers)

! ·- . -- - . . --

· LIJ Waipa

Service Delivery Committee Agenda DISTRICT COUNCIL

, AGENDA ITEMS

1 MEMBERS

Chairperson

GRP Webber

Members

His Worship the Mayor AD Livingston, EH Barnes, SDC Milner, DL Sharpe, GW

Simmons, BJ Taranaki

2 APOLOGIES

3 DISCLOSURE OF MEMBERS' INTERESTS

4 VISITORS

5 MINUTES OF PREVIOUS MEETING Pages: 15- 23

Recommendation That the minutes of the Service Delivery Committee meeting held on 12 March 2013 be confirmed as a true and accurate record.

6 LATE ITEMS

7 CONFIRMATION OF ORDER OF MEETING

Recommendation That the order of the meeting be confirmed.

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8 ROAD CORRIDOR QUARTERLY REPORT TO FEBRUARY 2013 File: 01-88-02 Pages: 25- 33

The purpose of this report is to provide information on the issues and activities pertaining to the Road Corridor Team's activities over the quarter to the end of February 2013. This report contains matters that are of a purely administrative nature or information that does not require a decision from Council. As such, this report does not address any matters that are significant in terms of Council's obligations as set out in the Local Government Act 2002.

Recommendation That the information contained in the report of Dawn Inglis, Manager Road Corridor, be received.

9 MONTHLY SCHEDULE OF CONTRACTS SIGNED UNDER DELEGATED AUTHORITY File: 01-88-22 -5

Council policy and delegated authority provides for tender and contract documents to be signed by Council staff on behalf of Council, subject to financial limits.

The documents were considered under delegated authority in March 2013.

Recommendation That the information be received.

10 DISTRICT WIDE WATER SUPPLY STRATEGY INTERIM REPORT File: 050-01-32/2 -Pages 37- 43

The overall aim of this work is to develop a consistent approach to managing supply and demand across the district. The outputs will both draw on, and feed into, supply area plans as required. The overall strategic concept is summarised by by Figure 1 below.

Figure 1: WDC District Wide Water Supply Strategy

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' Waipa Service Delivery

Committee Agenda 1 DISTRICT COUNCIL

L

Inputs • Hislorical demand data • Source data (yield. operotion. etc) • System constraints (nelv.'Ork.

lreatmcnl, etc) Existing area plans (demand management. drought management and options)

Analysts 1 • Demand forecast (avcmgo & peak,

• Climalo chango effects • levels of service

I Demand

management plans

By supply area

I Drought

management plans

By supp1y area

Sub-reglonal3 Waters strategy

Baseline supply-demand

balanee I . LF

Options Investigation Demand side (eg metering, demand ffi91, leakage)

By supply area to identify issues I

• Supply sido (constraints removal, addiliona1 supplies. etc)

i Ptoposed strategy

• By supply area • Identify preferred strategy to meet tC>recast demand • Drought oplions

TALTP packages

Supptv side invcslmenl

+ Cambridge LTP

packages Supply side investment

This is a high level document and will be consistent with the water supply areas, demand and drought management plans. The following objectives have been identified :

• To identify a district wide water supply strategy for the next 30 years, to meet the Waipa 2050 forecast and incorporate Future Proof elements;

• To establish the high level principal planning I technical assumptions incorporating long term planning, major upgrades and other priority actions;

• To align with the elements of existing documents, such as theTA Master Plan;

• To identify risks and constraints and recommend contingency planning, district wide; and

• To provide a link between the sub-regional strategy and action plans and the Water Demand Management Plans (WDMP) which are specific to each scheme.

Recommendation That:

a) b)

c)

9 Apri l 2013

The report of Bilyana Podrumac Project Manager Water Services be received; The Service Delivery Committee supports planned work to implement the Waipa District Wide Water Supply Strategy; and The draft District Wide Water Supply Strategy is presented to the Service Delivery Committee for approval prior to Council adopting the final District Wide Water Supply Strategy.

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11 DISABILITY ACCESS IN CBD ROAD CORRIDORS

File: 01-88-02 - Pages 45 - 52

CCS Disability Action were engaged by Council to conduct public workshops and physical on-site audits in the CBD areas to identify barriers to accessibility by disabled persons. A brief summary of the work undertaken was presented at the March Service Delivery Committee meeting. A comprehensive programme of works has now been developed in response which is now presented, along with the final report from CCS Disability Action, for consideration.


a) The information contained in the report of Dawn Inglis be received. b) The changes to Council's Development Manual and policies as recommended

in this report be adopted. c) The work schedule (Appendix 1} be used for the development of forward work

programmes.

12 GROUP MANAGER SERVICE DELIVERY UPDATE

Pages: 56- 59

Passenger Transport in Waipa & Service Level Agreement

Late last year the Waikato Regional Council (WRC) made the decision not to continue with a Regional Passenger Transport Committee and instead enter into Service Level Agreements with each passenger transport partner, which would include arrangements for representatives from the WRC visiting each Council twice a year for discussion on the services provided and any issues raised.

Representatives from the WRC will be in attendance at the meeting to discuss the passenger transport services being delivered in Waipa, and the Strategic Network Review, which is currently underway.

The objective of the Waikato Public Transport Strategic Network Review (SNR) is to review the public transport services provided within the Waikato Region, and determine the optimal form of a future network to meet the needs of the region. It will result in an investment and planning methodology that can be used by the regional council to make decisions on future investment in the public transport network, so that available resources are prioritised to areas of greatest effect.

Further information on this project will be provided at the meeting.

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The New Zealand Transport Agency (NZTA) and the Southern Links project partners (the NZTA and Hamilton City Council) have approached Waipa District Council asking whether Council wishes to retain financial responsibility for the portion of the Southern Links network from the northern extent of the northern roundabout on the central interchange through to the Waipa District/Hamilton City boundary at Peacockes Rd. This is indicated in the attached correspondence.

Staff recommend that Council indicates it does not have a wish to retain f inancial responsibility for this portion of proposed road network, or participate as a requiring authority during the designation process. If Council were to do so, this would be to provide a portion of road network that would not benefit Waipa residents, but would possibly commit Council to future purchase of any affected properties if deemed appropriate to do so in the future. This is not considered appropriate for a route that is primarily an arterial route that provides a connection between the future state highway and Hamilton City.

Recommendation That the information be received.

13 APPROVAL OF TEMPORARY ROAD CLOSURES FOR ANZAC CEREMONIES

AND PARADES IN CAMBRIDGE AND TE AWAMUTU AND THE TARGA

ROTORUA2013EVENT Pages: No papers

A. ANZAC CEREMONIES AND PARADES

9 Apr il 2013

Cambridge: The ANZAC committee, a sub-committee of Cambridge Community Board has applied to Council to temporarily close the following roads in Waipa District under the Local Government Act 1974 for the Cambridge ANZAC parade and ceremony event on:

Thursday 25th April 2013 from 6.00 am to 11.00 am Alpha Street between Empire Street and Lake Street, Lake Street between Queen Street (SH1) and Alpha Street and Victoria Street between Queen Street (SH1) and Alpha Street and Kirkwood Street.

Te Awamutu The Te Awamutu & District Memorial RSA has applied to Council to temporarily close the following roads in Waipa District under the Local Government Act 1974 for the Te Awamutu ANZAC parade and ceremony event on:

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Thursday 25th April 2013 from 5.30 am to 7.30 am Mutu Street between Alexandra Street and Christie Avenue.

Thursday 25th April 2013 from 10.30 am to 12.15 pm Alexandra Street between Mutu/Rewi Streets and Market/Roche Streets. Bank Street between Alexandra Street and Vaile Street and Teasdale Street between Bank Street and Vaile Street.

The Cambridge and Te Awamutu ANZAC parades and ceremonies are well established annual events and previous road closures for these two events have not caused any notified problems or unreasonable inconvenience to traffic. Temporarily closing the roads requested will cause limited disruption to the public.

Council's intention to temporarily close the roads requested was publicly notified as follows:

• The Cambridge ANZAC parade and ceremony. Wednesday 13 February 2013 in the Cambridge Edition with objections required to be received by Council no later than 4.00 pm on Friday 22 February 2013. No objections have been received.

• The Te Awamutu ANZAC parade and ceremony. Thursday 14 February 2013 in the Te Awamutu Courier with object ions required to be received by Council no later than 4.00 pm on Friday 22 February 2013. No objections have been received.

Notice has also been given as required to the Police and the Ministry of Transport, and no objections or comments have been received from them.

B. TARGA ROTORUA 2013 -CLUB TARGA INCORPORATED

9 Apri l 2013

Club Targa Incorporated has applied to Council to temporarily close the following roads in Waipa District under the Local Government Act 1974 for the Targa Rotorua 2013 event:

Cambridge Region:

Sunday 12 May 2013 from 11.40 am to 4.45 pm

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Brunskill Road from Te Miro Road to French Pass Road I Whitehall Road including the intersection with Oliver Road . Whitehall Road from French Pass Road I Brunskill Road to Karapiro Road including the intersection with Dunning Road . Karapiro Road from Whitehall Road to Buckland Road I Taotaoroa Road Buckland Road from Taotaoroa Road I Karapiro Road to the west ern boundary of Wa ipa District including the intersection with Todd Road .

Note: Oliver Road and Dunning Road will have no exit for the duration of the closure.

Sunday 12 May 2013 from 12.30 pm to 3.30 pm Maungatautari Road from the Horahora Domain (1350 metres south east of State Highway 1) to Plantation Road . Plantation Road from Maungatautari Road to Oreipunga Road . Oreipunga Road from Plantation Road to Maungatautari Road. Maungatautari Road from Oreipunga Road to Stokes Road. Stokes Road from Maungatautari Road to Head Road . Head Road from Stokes Road to Maungatautari Road. Maungatautari Road from Head Road to Hicks Road.

Note: Public Access from SH1 to the Horahora Domain will be maintained.

Maungatautari Road from Plantation Road to Oreipunga Road, including Hill Road, Maungatautari Road between Stokes Road and Head Road, including Roberts Road, Stokes Road from Head Road to the northern end of Stokes Road and Taane Road will have no exit for the duration ofthe closure.

Any side road, intersecting with the proposed roads to be closed, will be closed for a distance of 100 metres from its intersection with the roads proposed to be closed.

Te Awamutu Region:

Saturday 11 May 2013 from 1.00 pm to 4.00 pm Aotearoa Road from Waipapa Road to the southern boundary of Waipa District.

Saturday 11 May 2013 from 12.30pm to S.OOpm Mangare Road from Rotongata Road to the southern boundary of Waipa District.

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Council's intention to temporarily close the roads requested was publicly notified as follows:

• The Targa Rotorua 2013 event in the Cambridge region. Wednesday 20 February 2013 in the Cambridge Edition with objections required to be received by Council no later than 4.00 pm on Friday 1 March 2013.

No objections have been received.

• The Targa Rotorua 2013 event in the Te Awamutu region. Thursday 21 February 2013 in the Te Awamutu Courier with objections required to be received by Council no later than 4.00 pm on Friday 1 March 2013.

No objections have been received.

Notice has also been given as required to the Police and the Ministry of Transport, and no objections or comments have been received from them.

The roads affected are shown on the maps below.

ANZAC Ceremony and Parade event in Cambridge

9 April 2013 of 14 13047159

ANZAC Ceremony and Parade event in Te Awamutu

Targa Rotorua 2013 event - Cambridge Region - Whitehall

9 Apri l 2013 of 14 13047159



Targa Rotorua 2013 event- Cambridge Region - Horahora

Targa Rotorua 2013 event- Te Awamutu region

9 Ap ril 2013 of 14 13047159

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- LLI Service Delivery \-Jaipa DISTRICT COUNCIL Committee Agenda

Council's powers in relation to the temporary closure of roads are set out in Sections 319(h), 342 and Section 11 of Schedule 10 of the Local Government Act 1974. Under the Local Government Act 2002, Council has delegated powers to the Committee in relation to approving temporary road closures where it is provided fo r in the legislation.

ANZAC Ceremonies and Parades events in Cambridge and Te Awamutu

Temporarily closing the roads requested for the ANZAC Ceremonies and Parades events in Cambridge and Te Awamutu will cause limited disruption to the public. Traffic Management Plans for the events have been approved by Council ' s Engineers to manage any safety concerns, and appropriate procedures will be followed.

It is therefore recommended that the Service Delivery Committee resolves to temporary close the roads as requested. If approved by the Service Delivery Committee, these road closures will be further publicly notified in the applicable newspaper prior to the events taking place.

Targa Rotorua 2013 event The Targa Rotorua 2011 and the Targa Rotorua 2012 events were staged on the same roads as the proposed roads to be closed for this year's Targa Rotorua 2013 event. The organiser of the event has notified residents who reside along the roads to be closed about the upcoming event. Signs advertising the road closures will be erected once the road closures have been approved. This will happen 14-21 days prior to the event and at the same time a 2nd resident's letter will be delivered.

Local schools have been advised and requested to place information in the school news letter regarding the event.

Temporarily closing the roads requested for the Targa Rotorua 2013 Event will cause limited disruption to the public. Traffic Management Plans for the events have been approved by Council's Engineers to manage any safety concerns, and appropriate procedures will be followed . It is therefore recommended that the Service Delivery Committee resolves to temporarily close the roads as requested. If approved by the Service Delivery Committee, these road closures will be further publicly notified in the applicable newspaper prior to the events taking place.


a) The information from of JP Snyman, Regulatory Engineer be received; and b) In accordance with sections 319{h) and 342, and section 11 of Schedule 10 of

the Local Government Act 1974, the Service Delivery Committee approve the temporary road closures for the events detailed as follows:

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9 April2013

CAMBRIDGE ANZAC DAY PARADE AND CEREMONY

Alpha Street between Empire Street and Lake Street, Lake Street between Queen Street (SH1} and Alpha Street and Victoria Street between Queen Street (SH1} and Alpha Street and Kirkwood Street on Thursday 25th April2013jrom 6.00 am to 11.00 am.

TE AWAMUTU ANZAC DAY AND CEREMONY

Mutu Street between Alexandra Street and Christie Avenue on Thursday 25th April 2013 from 5.30 am to 7.30 am.

Alexandra Street between Mutu/Rewi Streets and Market/Roche Streets. Bank Street between Alexandra Street and Vaile Street and Teasdale Street between Bank Street and Vaile Street on Thursday 25th April 2013 from 10.30 am to 12.15 pm.

TARGA ROTORUA 2013

Cambridge Region:

Brunskill Road from Te Mira Road to French Pass Road I Whitehall Road including the intersection with Oliver Road. Whitehall Road from French Pass Road I Brunskill Road to Karapiro Road including the intersection with Dunning Road. Karapiro Road from Whitehall Road to Buckland Road I Taotaoroa Road Buckland Road from Taotaoroa Road I Karapiro Road to the western boundary of Waipa District including the intersection with Todd Road on Sunday 12 May 2013 from 11.40 am to 4.45 pm.

Note: Oliver Road and Dunning Road will have no exit for the duration of the closure.

Maungatautari Road from the Horahora Domain (1350 metres south east of State Highway 1} to Plantation Road. Plantation Road from Maungatautari Road to Oreipunga Road. Oreipunga Road from Plantation Road to Maungatautari Road. Maungatautari Road from Oreipunga Road to Stokes Road. Stokes Road from Maungatautari Road to Head Road. Head Road from Stokes Road to Maungatautari Road. Maungatautari Road from Head Road to Hicks Road on Sunday 12 May 2013 from 12.30 pm to 3.30 pm.

Note: Public Access from SH1 to the Horahora Domain will be maintained. Maungatautari Road from Plantation Road to Oreipunga Road, including Hill Road, Maungatautari Road between Stokes Road and Head Road, including Roberts Road,

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~ Waipa Service Delivery:

Committee Agenda DISTRICT COUNCIL

Stokes Road from Head Road to the end of Stokes Road and Toone Road will have no exit for the duration of the closure.

Any side road, intersecting with the proposed roads to be closed, will be closed for a distance of 100 metres from its intersection with the roads proposed to be closed.

Targa Rotorua 2013- Te Awamutu Region: Aotearoa Road from Waipapa Road to the southern boundary of Waipa District on Saturday 11 May 2013 from 1.00 pm to 4.00 pm.

Mangare Road from Rotongata Road to the southern boundary of Waipa District on Saturday 11 May 2013 from 12.30 pm to 5.00 pm.

c) Notice of the road closure be publicly notified in accordance with the provisions of the Local Government Act 1974.

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Time: 1.00pm

Tuesday 12 March 2013

Council Chambers, Waipa District Council, 101 Bank Street,

Te Awamutu

1 PRESENT

Chairperson

GRP Webber

Members

His Worship the Mayor AD Livingston, EH Barnes, SDC Milner, DL Sharpe, GW Simmons, BJ Taranaki

Others Group Manager Service Delivery B Bergin; Manager Community Facilities T Roxburgh; Director Museums and Heritage A Blyth; Manager, Water Services L Kendrick; Storm Water Officer B Montague; Manager Roading Corridor D Inglis; Non-member Councillors Hoverd and Wilson; Committee Secretary G Clapperton

2 APOlOGIES

There were no apologies.

3 DISClOSURE OF MEMBERS' INTERESTS

There were no new disclosures.

4 VISITORS

There were no visitors.

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LIJ ~aipa DISTRICT COUNCIL

Service Delivery Committee Minutes

5 MINUTES OF PREVIOUS MEETING

RESOLVED

15113108 That the minutes of the Service Delivery Committee meeting held on 12 February 2013 be confirmed as a true and accurate record subject to the words "disability parking" being changed to "parking for the disabled" in Item 11.2 on Page 5.

6 LATE ITEMS

There were no late items.

7 CONFIRMATION OF ORDER OF MEETING

RESOLVED

15113109 That the order of the meeting be confirmed.

8 COMMUNITY FACILITIES QUARTERlY REPORT File: 01-88-22

Cr Taranaki I Cr Simmons

Cr Webber I Cr Milner

Community Facilities Manager Tony Roxburgh presented his report and answered questions of interest and clarification from the Committee.

The Committee discussed Waipuke developments and boat ramp issues and referred to the October 2009 assessment by Gray Matter when the concept was considered. It was acknowledged there is frustration for people who cannot get to the lake at times and it is important that something is done.

Mr Roxburgh advised that concerns around the power lines and site constraints were highlighted in the 2009 assessment and the costs associated with onsite works, roading and access to the lake shore are of concern.

Mr Roxburgh advised that it is proposed to defer the project to house the Climax Steam Locomotive Engine to the 2013114 financial year. Cr Barnes said the community's st rong desire is to have it housed locally and suggested it could be considered jointly with the new museum. Mr Roxburgh advised that staff would support a museum that tells the story of the local history and the climax engine would be part of that. He said no decisions have been made yet and all options are open.

12 March 2013 Page 2 of 9

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Mr Roxburgh advised that the Te Awa River Ride Charitable Trust has approved funding to extend the Karapiro Cycleway through the Domain and that Council's contribution to this will be to dismantle and relocate the boundary fence to the eastern edge of the proposed route. He said just wind-damaged and inappropriate trees will be removed and the large flame trees will not be touched and every effort will be made to ensure the roots are not damaged.

Mayor Livingston acknowledged the Te Awa River Ride Charitable Trust for their large contribution to the cycleway and advised that the official opening day is 7 April 2013.

The Centennial Park Development proposal was discussed. Mr Roxburgh advised that there is funding available as part of the development fund contribution and that external funding will also be sourced if possible. He said development will proceed over a number of years and it is intended that toilet facilities will be incorporated as

part of the project.

Mr Roxburgh advised that the Committee's endorsement of the proposal to invest in the Karapiro Stream to respond to Waikato Regional Council concerns at willow removal is sought and adoption of the Karapiro Stream Restoration and Development Concept Plan. The Committee discussed issues with flooding and were assured by Mr Roxburgh that staff are very mindful of flooding issues and the river is to be kept

channelized.

Mr Roxburgh gave a PowerPoint presentation of the Yardstick Report for 2012 showing how Waipa compares with other councils.

Director Museums and Heritage Anne Blyth presented the report on Museums and was congratulated on how bright, cheerful and informative the Museums are. Education outside the classroom was discussed with regard to the potential to deliver educational programmes at the Mystery Creek Agricultural Heritage Village, which will compliment what is done at the museum on a wider subject matter.

The Committee discussed the proposed design by Jeremy Shirley for the large mural intended to raise the profile of the existing Museum building. When asked if the tree will have to be removed, Mr Roxburgh said that may have to be considered. He said Council staff are trimming it now but long-term it may be inappropriate to keep it. If it is removed there will be other planting around the base of the mural.

Mayor Livingston suggested that once the museum moves to its new site the mural will still be appropriate for that site. The Committee endorsed the proposal.

Ms Blyth advised that nominations for the Heritage Awards open on 20 May 2013 and close 21 June 2013 with the Awards evening to be held on 25 July 2013- venue

to be decided.

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LLI ~aipa DISTRICT COUNCIL.

RESOLVED

15113/10 That:


a) The report of the Manager Community Facilities be received; b) The Service Delivery Committee note the suggested changes to the development

programme for Waipuke, on the shores of Lake Karapiro; c) The Service Delivery Committee note the proposal to defer the project to house

the Climax Engine to the 2013/14 financial year; d) The Service Delivery Committee note that the Te Awa Rive Ride Charitable Trust

has approved funding to extend the Karapiro Cycleway through the Domain and that Council's contribution to this will be to dismantle and relocate the boundary fence to the eastern edge of the proposed route;

e) The Service Delivery Committee endorse the proposal to upgrade and focus the development of Centennial Park into a recreational space for teens;

f) The Service Delivery Committee endorse the proposal to invest in the Karapiro Stream to respond to Waikato Regional Council concerns at willow removal and to adopt the Karapiro Stream Restoration and Development Concept Plan; and

g) The Service Delivery Committee note the proposal to paint a mural on the western facing wall of the Te Awamutu Museum.

Cr Barnes I Cr Simmons

9 CONTESTABLE HERITAGE FUND File: 01-88-02

Mr Roxburgh advised that the Contestable Heritage Fund criteria as signalled in the 10-Year Plan 2013-22 has been developed and asked for the Committee's endorsement.

The Committee discussed the merit in having four allocations per year with a view to reducing to twice a year. Mr Roxburgh advised that this will be looked into. He said after consideration by the Biodiversity and Heritage Councils all applications are referred to the Service Delivery Committee for a final decision.

RESOLVED

15113/11 That: a) The report of Tony Roxburgh, Manager Community Facilities, be received; b) Subject to recommended changes or additions, the criteria be endorsed by the

Service Delivery Committee. c) An information-only report be provided to full Council.

Cr Barnes I Cr Simmons

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10 RURAl DRAINAGE File: 01-88-02

Manager Water Services lorraine Kendrick and Brent Montague- Stormwater Officer gave a PowerPoint presentation showing the drainage areas Waipa District Council is responsible for. They explained where the responsibility lies with regard to roadside drains and Council's obligation to inspect and ensure drains are in acceptable condition.

Ms Kendrick advised that Council inspects 25kms of drains per year and $90,000 is allowed in the long Term Plan for this. Council expects a higher level for public good, to increase level of service beyond that, but $90,000 only captures a certain amount of cleaning in the area. The Committee discussed and acknowledged that this is inadequate and may need to be reconsidered for the next long Term Plan.

The Committee discussed the issue where some property owners won't dean their drains and referred to the former rating system which enabled Council to attend to the problem. Ms Kendrick explained that at present the only thing Council can do is serve a notice on an offending property owner to clean the drain. If it is not attended to, Council can do the works and charge the costs on to the owner.

Group Manager Service Delivery Barry Bergin asked if the Committee endorses the current management of drains or whether other options incorporating the Regional Council component should be looked into. The Committee acknowledged there was a need for a review of rural drainage management.

RESOLVED

15/13/12 That: a) The information contained in the report of Lorraine Kendrick, Manager Water

Services, be received; b) The current practice of rural drainage maintenance be reviewed to identify

and report on options for rural drainage management, adopting principles of best value for ratepayers, and efficient and effective provision of services. Outcomes to be considered by the Service Delivery Committee for the next Long Term Plan.

Mayor livingston I Cr Webber

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11 APPROVED CONTRACT SUM FOR ROAD MARKING MAINTENANCE

CONTRACT File: 27-10-05

Group Manager Service Delivery Barry Bergin explained the need for approval from the Committee with regard to the extension of the contract with Road markers New Zealand Limited t o provide road marking services in the district and the increase to the approved contract sum.

The Manager Road Corridor Dawn Inglis explained that most of the costs are associated with where Council has made improvements to the network for improved safety. She said it is more about identification of necessity than what is required by central government.

RESOLVED 15/13/13 That: a) The report of Dawn Inglis, Manager Road Corridor, be received; b) Due to requirements for additional re-marking work to ensure the safety of the

road network in the district, the approved contract sum for .Contract 27-10-05 Roadmarking Maintenance be increased from SIX HUNDRED AND THIRTY FIVE THOUSAND ONE HUNDRED AND FIFTY FIVE DOLLARS {$635,155.00} to SEVEN HUNDRED AND SEVENTY NINE THOUSAND FIVE HUNDRED AND FIFTY FIVE DOLLARS {$779,555.00} for the initial three year contract period between 1

July 2010 and 30 June 3013 which will be met by existing budgets;. c) The Committee approves a one year · renewal for Contract 27-10-05

Roadmarking Maintenance held by Roadmarkers New Zealand Ltd for the period 1 July 2013 to 30 June 2014;

d) The approved contract sum for Contract 27-10-05, Roadmarking Maintenance, be increased from SEVEN HUNDRED AND SEVENTY NINE THOUSAND FIVE HUNDRED AND FIFTY FIVE DOLLARS {$779,555.00} to ONE MILLION AND SIXTY FOUR THOUSAND FIVE HUNDRED AND FIFTY FIVE DOLLARS {$1,064,555.00} for the period 1 July 2013 to 30 June 2014 which will be met by existing budgets.

Mayor Livingston I Cr Sharpe

12 MONTHLY SCHEDULE OF CONTRACTS SIGNED UNDER DELEGATED

AUTHORITY File: 01-88-22

There were no contracts signed under delegated authority in January 2013.

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LLI ~aipa DISTRICT COUNCIL

Service Delivery

Committee Minutes 13 GROUP MANAGER SERVICE DELIVERY UPDATE

• Change in Service Delivery Report Format for Community Boards

Group Manager Service Delivery advised of the review of the information provided to Community Boards and the introduction a new reporting format and content. He said the aim is to provide added value to communications between Council and the community across a range of items and the new reports are being introduced this month for feedback from the Boards.

Councillor Barnes advised that the report reads much better and congratulated Mr Bergin on the new format and content.

• Disabled Accessibility in the CBD Areas in Waipa

Mr Bergin advised that a programme of work to address the issues of disabled accessibility in the CBD areas in Waipa is now being prepared and this, along with the final report, is proposed to be presented to the April Service Delivery Committee Meeting.

• State Highway 1 St Peter's Northbound Passing Lane Closure Proposal

The Committee discussed NZTA's proposal to close the passing lane on State Highway 1 north of St Peters School. Councillor Webber advised that the Cambridge Community Board has requested retention of the 80km speed limit until the freeway is in operation.

Manager Road Corridor Dawn Inglis advised that NZTA intends to include a median strip and she will pass on the Committee's support for retention of the 80km speed limit until the freeway is in operation .

RESOLVED

15113114 That the Service Delivery Committee support the proposal to close the passing lane on State Highway 1 north of St Peters School.

RESOLVED

15113115 That the information be received.

12 March 2013

Cr Sharpe I Cr Taranaki

Cr Webber I Cr Simmons

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14 APPROVAL OF TEMPORARY ROAD CLOSURES FOR THE ST PETER'S

CATHOLIC SCHOOL WAIPA FUN RUN EVENT IN CAMBRIDGE

St. Peter's Catholic School has applied to Council to temporarily close t he following road in Waipa District under t he Local Government Act 1974 for the St. Peter's Catholic School Waipa Fun Run event in Cambridge:

Victoria Street between Queen Street (SH1) and Alpha Street on Sunday 1ih March 2013, f ro m 6.30 am to 11.30 am.

This event was successfully held in Cambridge in the past without a formal road closure. However, the organisers of the event decided to apply for a formal road closure for this year's event. Similar road closures for this section of Victoria Street for other events in the past, like the Armistice Ceremonies, have not caused any notified problems or unreasonable inconvenience to traffic. Temporarily closing the roads requested will cause limited disruption to the public.

Council's intention to temporarily close the road requested was publicly notif ied in the Cambridge Edition on Wednesday 13 February 2013 with objections required to be received by Council no later than 4.00 pm on Monday 18 February 2013. No objections have been received.

Notice has also been given as requi red to the Police and the Ministry of Transport, and no objections or comments have been received from them.

St. Peter's Catholic School Waipa Fun Run Event

12 March 2013 Page 8 of 9

13045027

Council's powers in relation to the temporary closure of roads are set out in Sections 319(hL 342 and Section 11 of Schedule 10 of the Local Government Act 1974. Under the Local Government Act 2002, Council has delegated powers to the Committee in relation to approving temporary road closures where it is provided for in the legislation.

Temporarily closing the road requested will cause limited disruption to the public. Traffic Management Plans for the events have been approved by Council's Engineers to manage any safety concerns, and appropriate procedures will be followed. It is therefore recommended that the Service Delivery Committee resolves to temporary close the road as requested. If approved by the Service Delivery Committee, this road closure will be further publicly notified in the applicable newspaper prior to the events taking place.

RESOlVED

15/13/16 That: a) The information from of JP Snyman, Regulatory Engineer be received; and

b) In accordance with sections 319{h) and 342, and section 11 of Schedule 10 of the Local Government Act 1974, the Service Delivery Committee approve the temporary road closure as follows:

Victoria Street between Queen Street {SH1) and Alpha Street on Sunday 1ih March 2013,from 6.30 am to 11.30 am.

c) Notice of the road closure be publicly notified in accordance with the provisions of the Local Government Act 1974.

Mayor Livingston I Cr Taranaki

There being no further business the meeting closed at 3.04 pm.

CONFIRMED AS A TRUE AND ACCURATE RECORD OF PROCEEDINGS

CHAIRPERSON:

DATE:

12 March 2013 Page 9 of9 13045027

23

To:

From:

INFORMATION ONlY

The Chairperson and Members of the Service Delivery Committee

Manager Road Corridor

Subject: Road Corridor Quarterly Report to February 2013

9 April2013 Meeting Date:

File Reference: 01-88-02

1 PROPOSAl

The purpose of this report is to provide information on the issues and activities pertaining to the Road Corridor Team's Activities over the quarter to the end of February 2013. This report contains matters that are of a purely administrative nature or information that does not require a decision from Council. As such, this report does not address any matters that are significant in terms of Council's obligations as set out in the Local Government Act 2002.

2 RECOMMENDATION

That

a) The information contained in the report of Dawn Inglis, Manager Road Corridor be received.

3 FINANCIALINFORMATION {Note this period we are 67% through the financial year 2012/13)

Operating Budget

Annual Budget YTD Actual %Spent

Subsidised $4,461,700 $3,090,170 66%

Maintenance

(Includes sealed and unsealed pavement maintenance/routine drainage maintenance/ structures maintenance/environmental maintenance/traffic services/level crossing maintenance and network and asset management services)

13039002

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26

Work on pavement repairs is on schedule, with an effort now being made to complete pre-seal repairs ready for the 2013/2014 reseal season. There is increasing pressure on our traffic services-vegetation control budgets again this year. Additional mowing has been undertaken on some areas of the network to maintain service levels due to a high growth period from October to January. It is hoped that the recent dry spell alleviates some of this pressure.


Non Subsidised $275,000 $158,737 58% Maintenance

(Includes footpath maintenance/car park maintenance/amenity lighting/graffiti removal/ leaf clearance and noxious plant pest removal)

Leaffall clearance work is anticipated to get underway in late April/early May.

Capital Budget


Renewals $7,676,000 $4,112,518 54%

{Includes unsealed road rehabilitation/road reconstruction/drainage replacements/road resurfacing/ traffic services renewals/lighting renewals/structural renewal works/car park renewals and footpath replacement work)


Improvements $2,118,300 $1,073,606 51%

(Includes seal extension, minor community works, minor safety improvements, Kihikihi Town Concept Plan Works, Public Transport Infrastructure, Waikato Expressway Interchange contribution, Street Light Improvements, New Footpaths/ St Leger Road Structure Plan and Swayne Road Roundabout).

4 PHYSICAL WORKS

Road Rehabilitation/Renewal and Seal Widening Programme The work sites in 2012/2013 are:

Site

Collins Rd

Cox Rd

Cambridge Rd


Start RP End RP

1714 2840

30 2642

18400

Report to Service Delivery Committee- 9 April 2013 Road Corridor Quarterly Report to February 2013

Length

1126

2612

Status

Awarded

Completed

Completed

Page 2 of 9 13039002

Frontier Rd 7250 8030 780 Completed

Norwegian Rd 1593 3923 2330 Completed

Te Mawhai Rd 2934 4998 2064 Underway

Alexandra St 817 1477 660 Underway

Alexandra Street is a major project between the reading team and water services team to co-ordinate activities and reduce disruption to residents and road users. The next major phase of the work which will create disruption for road users, and the College, is planned for the school holidays in April.

Seal extension work is planned at:

Site Start RP End RP length Status Sealed- Nov

Maungakawa Rd 5506 7493 1987 2012

Fillery Rd 1334 2334 1000 Underway

Macky Access Rd 85 1071 986 Completed

Arthur Rd 2037 3027 990 Underway

Reseals Planned

This year there is 90km of reseal work planned in Waipa, along with the resurfacing of nine car parks. This has now been revised to 82km target length, with 39km completed to the end of February. The contractor will be returning to Waipa in early March to complete the remaining sites by mid-April 2013.

Increased costs have been experienced on large asphaltic concrete (AC) sites were - adaitional AC depth has been necessary to provide structural durability to the

surfacing. One car park has been completed (Anchor Park).

5 ROAD SAFETY

Over this period there was one fatal crash on the Waipa District Council road network. This occurred on Te Pahu Road on 20 November 2012. An investigation of the crash has identified that there were no road factors that contributed to the crash.

A number of activities have been completed by our Road Safety Co-ordinator, Megan Jolly, over this period.

Motorbikes Motorcycle skills training has been held at Hampton Downs and the Waikato University, with 55 motorcyclists receiving training. Key coverage was on braking and cornering. This was a joint initiative with five other councils from the Waikato region.

IJJ Waipa DISTRICT COUNCIL


Page 3 of 9 13039002

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28

An education stand was held at the Cambridge 'Toy Run' in March 2013. An estimated 200 people visited the stand and received information and resources about the importance of visibility for motorbike riders and the importance of having correct tyre pressures. Planning is underway for a skills training day in April.

Young drivers A young drivers' skills day was held in December 2012. The day covered both practical skills, education on distraction, intersections, rural speed and alcohol. There were 26 participants. Feedback from students was very positive Comments around what changes they would make to their driving included: Take extra caution and checking for hazards more effectively, Look more, use mirrors, Driving slower and more controlled, More Head checks, braking distance, Always look over my shoulder to see blind spots, Check mechanics regularly, Not to get distracted, Pay more attention to hazards, Turn phone on silent while driving.

A young driver's attitudes and skills day is to be held on 24 March 2013. 25 participants are expected. Our Road Safety Co-ordinator is also working with a school which is interested in running a course at the school.

Alcohol A Drink Drive campaign was held in the district prior to Christmas with the theme 'Plan B4 you party'. The Road Safety Co-ordinator worked with Police to visit licensed premises and off licenses, delivering resources to promote the key message. The campaign was supported with a media release on host responsibility.

The Road Safety Co-ordinator is co-ordinating the Regional SADD (Students Against Driving Drunk) workshop that is to be held in Cambridge in March 2013. 18 schools are expected to attend. The aim of the workshop is to assist students to prepare a programme for their activities for the coming year by providing background information, resources and planning guides.

A stand was held at the 18th Hole at the Te Awamutu Golf course during the Police 'blue light fund raising' Golf tournament, held on the 15 March. A small, fun exercise showing the effect that Alcohol has on co-ordination was set up. The message focused on getting participants to think about whether the legal blood alcohol limit should be lowered. The activity was well received by golfers.

Fatigue

A media campaign was carried our prior to Christmas to remind drivers to "drive fresh" over the summer holiday period.

Cycling

Two adult cycle workshops were held in November 2012 in Te Awamutu. 30 participants attended and learnt basic bike maintenance, bike safety checks and bike skills for riding safely. Feedback included Great, enjoyable riding, never 2 old 2 learn, great time, more understanding of the road, basic rules- safe practice, clear instructions and advice.



Page 4 of 9

13039002

Two workshops were held in Cambridge in February 2013, covering basic bike maintenance, bike safety checks and bike skills for riding safely. 16 participants took part. Feedback included: Great, recommend to every cyclist. Very good, enjoyed a lot. Easy to follow explanations and he gave lots of help.

The 'Mayoral Cycle Challenge' was held in February 2013 with approximately 130 participants. There is a need to promote more school participation with the aim of encouraging more school children to take up cycling. Use of the cycle track for the event worked very well.

Detailed planning is underway for grade 2 (on road cycling) for Te Awamutu Intermediate school in April. This will be the first time that grade 2 has been offered to a school in the district.

Speed Replacement messages focu sing on speed on rural roads have been posted on 13 billboard sites on local roads. Further slogans are being designed. Of note, other Councils have expressed interest in the messages and may use them across their networks to give consistency of messaging.

This is a rural road

Pedestrians Unfortunately the 'Walking School Bus' {WSB) at Ca mbridge Primary School is not currently running due to families moving away. The school WSB co-ordinator is currently promoting the Bus and hopes to have it up and running again. Cambridge Middle School has also contacted Council again to discuss a possible Kea crossing for Victoria Road/SHlB. This was subject to discussion with the NZTA in the past, but the community were not able to provid e sufficient people to support a Kea crossing so this was not progressed. Further discussions will be held with the school to determine if additional support can be provided.

Intersections Two wo rkshops for older drivers will be held in March. The workshops will predominantly focus on intersections and roundabouts. 45 participants are expected to attend the workshops.

If there is further interest then additional courses will be run.

LLI Waipa DISTRICT COUNCIL


Page 5 of 9 13039002

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6 CUSTOMER SERVICE REQUESTS

Efforts have been made to address data issues associated with processing of customer service requests recorded in the CRM database. Generally all requests are attended to within the required time frames, but during periods of heavy work load there are delays loading the data into the database. The KPI for these calls is that all are responded to within 10 working days.

The total numbers of CRM calls received by the Road Corridor team were: July- 99% met KPI {211 calls) No of Calls July 2011- 206 August- 99% met KPI (182 calls) No of Calls August 2011- 177 September- 99% met KPI (130 calls) No of Calls September 2011- 141 October- 97% met KPI {166 calls) No of Calls October 2011- 159 November- 91% met KPI (145 calls) No of Calls November 2011- 147 December- 92% met KPI {103 calls) No of Calls December 2011- 144 January- 92% met KPI (145 calls) No of Calls January 2012- 170 February - 98% met KPI (141 calls) No of Calls February 2013- 222

Number of Calls Re Potholes

45 (/) 40 (U 35 0 30 -+-2010/11 ..... 25 0 - 2011/12 t... 20 Q)

15 .Q 2012/13 E 10 :::3 5 z 0

Month

It is pleasing to see an overall reduction in the number of potholes being reported to Council. It is believed that this indicates that the contractor is identifying repairs and attending to these promptly, but also that sites are not deteriorating at a significant rate before reconstruction work can be programmed.

7 OPERATIONAL ISSUES

Bus Service- Patronage Update Bus patronage on the Te Awamutu/Kihikihi to Hamilton and Cambridge to Hamilton services is monitored by the Waikato Regional Council, with information provided on an on-going basis.



Page 6 of 9

13039002

Changes to the Cambridge services were discussed with the Cambridge Community

Board in December, and an associated request for bus shelters in Anzac St to replace

the shelters lost when the service was removed from Victoria Street. The Board

supported the installation of two bus shelters in Anzac Street and this work was

completed in February 2013.

Patronage on the services is continuing to grow, although it is acknowledged that this

is largely in peak hour services and a shared marketing campaign is planned for later

this year to encourage people, in particular the young and Senior Gold Card holders,

to use the off-peak services.

Cambridge Patronage 2011 to 2013

Month

Te Awamutu Patronage 2011 to 2013 8000 -r----------------·---------------

7000 +---------------------

6000 ~ ., s sooo . ::::0

::: 4000 ., .. c ~ 3000 .. ...

2000

1000

w Waipa DISTRICT COUNCIL

0

Month

Report to Service De livery Committee- 9 Apri l 2013 Road Corridor Quarterly Report to February 2013

· ·2011-

• 2012

• 2013

• 2011

• 2012

8 2013

Page 7 of 9 13039002

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32

Footpath Renewals Footpath renewal programmes are currently being implemented. Work has been

completed in Arawata St, Rewi St, and Bank St, Te Awamutu; and in Anzac St and

Alpha St in Cambridge.

Recycling Collection Service Recycling volumes being collected have reached a plateau. Below is information

provided by Smart Environmental on material collected through the Kerbside

Recycling Collection Contract, indicating the volumes collected (in tonnes) this year

compared with the relative months over the last three years.

Recycling volumes

.U.12 ~12 Sp-12 Q:t-12 N»-12 lm12 ..tn13 Rb-13 MF-13 .tlp-13 --13 . .ln13

Qs 144 ta 111 w 15: m 18i 1:1

~Qrd 117 m 11'- tZ 'ta: · ~ 11! 1Z

Rililic ~ 41 :l !I 41 a: 4 :1

YID .u II.Q SJp at tbt lk dD fib ..... #p" lt.IPI .ib1

TC$t U.12 ai ~ m; us: 15) 1!Q! 222i 2it1 am :1m 3D :Ei'!!

'IW "C!-13 ail ~I ,fBi ta: 145 nm~ m m I~ a; 3: -2: -~ -s ~14:: -'UI -2ft

I~% m ~ -m ~ -'3") -m -9l -~

The volume of material collected is down at present (-9% based on volumes collected

in the 2011/12 year) . The new Kerbside Recycling Contract will commence on 1

March 2013. The planned methodology under the new contract will mean that each

truck will be operated by an owner-driver. However this is going to take some time

to implement and Smart Environmental Ltd has asked for a variation to the contract to allow them this time to make the necessary arrangements. Unfortunately this has

started to affect their staff morale, and maintaining service levels during this period



Page 8 of 9 13039002

T($1

100

Qi1

31

Tdif

is a challenge. Routine drug testing has also meant some staff have had to leave the

company.

8 CONTRACTOR PERFORMANCE

All Contractors operating on our network are being regularly audited for Health and Safety, Temporary Traffic Management, and quality of work. These indicate that, generally, Waipa District Council's requirements are being met.

Dawn Ingl is MANAGER ROAD CORRIDOR

Approved by Barry Bergin GROUP MANAGER SERVICE DELIVERY



Page 9 of9 13039002

33

Date:

File Reference:

9 April 2013

01-88-22

CONTRACTS SIGNED UNDER DELEGATED AUTHORITY

Council policy and delegated authority provides for tender and contract documents to be signed by Council staff on behalf of Council, subject to financial limits.

Monthlv Schedule of Service Delivery Contracts Signed

28-12-03 I Hamilton City, Waipa & I Beca Infrastructure Ltd 1 30/11/12 I Roading Corridor I $589,876.oo I $6oo,ooo.oo Waikato District Council & Structures Inspection Professional Services

27-12-40 I Collins Road Pavement Transfield Services Ltd 14/03/13 Roading Corridor I $721,966.78 1 $73o,ooo.oo Rehabilitation

27-13-01 I Thornton Road Stormwater Potter Civil Engineering 13/03/13 Water Services 1 $249,45o.oo 1 S249,45o.oo Renewal Contractors Ltd

Barry Bergin

GROUP MANAGER SERVICE DELIVERY

TRIM Record Number

w 0'1

To:

From:


Project Manager- Water Services

Subject: District Wide Water Supply Strategy Interim Report- Service Delivery Committee

Meeting Date: 9 April2013

File Reference: 050-01-32/2

1 PROPOSAl

This report develops further the District Wide Water Supply Strategy. The strategy will take an overview of each water supply within the Waipa District and will build on the planning that has occurred in each of the supply areas to date, develop a consistent approach and promote a strategy across the whole of the District. This can then be developed within each of the individual supply areas through the water demand and drought management plans.

There are numerous projects that have been completed or are underway to deliver on the District Wide Water Supply Strategy, such as the transfer of the Te Rare Rural Water Scheme, the replacement of the water abstraction consents at Te Tahi for the Te Awamutu Water Supply, and upgrading the treatment plant at Hicks Road. Updating and revising the Water Supply By-law gives effect to the levels of service that we provide to our customers, and must align with objectives of the District Wide Water Supply Strategy.

The first stage of this strategy provides the basis for the supply demand balance for the district and identifies the strategic water supply issues over the next 30 years.

The second stage will investigate and recommend the most appropriate water resources strategies for each of Council's water supply areas. It will bring together previous work and also set district wide objectives to meet the forecast Waipa 2050 growth demand.

2 SUMMARY

The overall aim of this work is to develop a consistent approach to managing supply and demand across the district. The outputs will both draw on, and feed into, supply area plans as required. The overall strategic concept is summarised by Figure 1 below.

13041391

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38

Figure 1: WDC District Wide Water Supply Strategy

fnputs • Histotical ckffllnnd data • Source data (yield. opeiation, clc) • System constraints (network.

lreatmenl. elc) • Existing area plans (demand

mMagemenl. droti!Jhl management and options)

Analysis • Demand forecast (average & peak)

! • Chmnte chango orfocts .. levels of scwice

l Demand

management plans

:a.y -~Pa'!!:~.a

I Drought

management plans

By $.1pply .;Jrca

Sub-regional3 Waters str.ategy

B11sellne supply-demand

balance

By supply :t'rea ~o ldonlify issues

Options hivestrgation • Demand sida (eg

metming,dcmond mg1. leakage)

• Supply sldo (eonstmints removal, additional supplies, etc}

)

t Proposed strategy

• By supply area • ldtmtify preferred strategy to meet ro.r~t demand

' • Droughl optioo.s

f .

TAUP packages

Supply side inVC$1rne.nl

't

Cambridge LTP packages

Soppry :Side investmen1

This is a high level document and will be consistent with the water supply areas, demand and drought management plans. The following objectives have been

identified:

• To identify a district wide water supply strategy for the next 30 years, to meet the Waipa 2050 forecast and incorporate Future Proof elements;

• To establish the high level principal planning I technical assumptions incorporating long term planning, major upgrades and other priority actions;

• To align with the elements of existing documents, such as theTA Master Plan;

• To identify risks and constraints and recommend contingency planning,

district wide; and

• To provide a link between the sub-regional strategy and action plans and the Water Demand Management Plans (WDMP} which are specific to each

scheme.

3 RECOMMENDATION

That

a) The report of Bilyana Podrumac Project Manager Water Services be received;

LLI Waipa DISTRICT COUNCi l

Report to Service Delivery Committee- 9 April 2013 District Wide Water Supply Strategy Interim Report- Service Delivery Committee

.... . Page 2 of 8 13041391

1

b) The Service Delivery Committee supports planned work to implement the Waipa District Wide Water Supply Strategy; and

c) The draft District Wide Water Supply Strategy is presented to the Service Delivery Committee for approval prior to Council adopting the final District Wide Water Supply Strategy.

4 BACKGROUND

Long term planning of water supply is required to ensure that the supply can meet the forecast growth demand until 2050 and across a range of hydrological conditions, from floods to drought. It is also important that a consistent approach is taken to managing water resources across the District.

1) Present situation

Waipa District Council abstracts, treats and supplies 10 billion litres of water per year across the district including both urban and rural areas. There are four schemes identified within the District: Te Awamutu, Kihikihi, Cambridge and Pukerimu.

The report identifies the following scheme specific issues:

Te Awamutu

~ The existing peak demand exceeds the existing capacity of the Water Treatment Plant.

• There is a significant deficit between the supply and demand in the 2030 year when the reduction in-take in the Te Tahi resource consent becomes effective.

~ Potential Industrial growth exceeds planning guidelines.

Kihikihi

o The existing demand can currently be met by the available supplies, however this could change following implementation of the growth cells T6 in 2023 year.

o Further investigation is required to confirm the longevity of the existing Kihikihi bores and aquifer. This is being assessed as part of the Te Awamutu

Supplementary Supply project.

Cambridge

I

• Cambridge supply incorporates the Karapiro, Hicks and Alpha Street water allocations and treatment plants.

@ The existing peak demand is greater than the existing capacity of the Water Treatment Plant.

• There is a risk of not being able to meet the current peak demands due to infrastructure constraints.

• The existing resource consents would enable demand to be met in 2050.

• Potential Industrial growth exceeds planning guidelines.


DISTRICT COUNCil

Page 3 of 8 13041391

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40

Pukerimu

• There is sufficient treatment plant capacity to meet the existing (based on the

current take which is significantly less than the legal allocation) and future

(based on growth only) forecast demands, assuming no further allocations are

taken up. The treatment plant does not have sufficient capacity to produce

the full allocated quantity.

• There is a risk that the full legal allocation may be taken up by consumers in

which case the demand may not be able to be met.

2) Accommodating for growth - Waipa 2050

• There are sufficient district wide water take Resource Consents available to

meet existing and future forecast demands up until 2030.

• The current district wide summer peak demand is greater than the current

district wide water treatment plant capacity.

• Both the treatment plants and the pipeline infrastructure will need upgrading

to meet future demand.

• There is an imbalance between available supply and demand after 2030,

which could reach approximately 10,000m3/day by 2050.

5 COMMENT

First Stage (Completed)

The first stage presents the information on the current supply capacities,

development of demand forecasts and supply-demand balance graphs for each of the water supply schemes of Cambridge, Te Awamutu, Kihikihi and Pukerimu.

In addition, it provides an assessment of supply and demand on an overall district

basis and summarises the major water supply issues going forward.

There are a number of strategic documents that support future planning and water

resources planning both within the Council and Waikato Region. These high level

documents have been reviewed to outline a number of the key features which will be

carried through to the final water supply strategy.

The documents reviewed are:

• The Waikato Regional Plan;

• Land and Water Forum;

• Sub-regional 3 Waters Strategy;

• Future Proof- the Regional District Growth Strategy;

• Waipa 2050- District Growth Strategy;



Page 4 of 8 13041391

• Waipa 2050- District Environment Strategy;

• Town Concept Plans; and

• The District Plan.

• Freshwater reform 2013 beyond

Key outcomes from these strategic documents that need to be incorporated into the

planning for water supply across the district are:

ill Water is recognised as a valuable resource. Where practicable, a three waters approach should be considered. Demand management techniques (including metering and the use of

restrictions) are supported at a Council level. System losses should be reduced.

e Significant growth is anticipated in the region. Additional water resources may be required in some areas where existing resources are over-allocated.

Alternatives will need to be developed both now and in the future.

e A number of water supply projects are being developed as part of the current Long Term Plan (2012- 2022L and there will also be other projects required as part of future plans. This strategy will set the context for these projects and

the relationships between them.

Our conclusions following completion of the first stage are as follows:

ill Through to 2030 there are sufficient water abstraction consents available to meet

the forecast demand across the District; ill The current summer peak demand is greater than the existing treatment plant

capacity; • Through to 2030, capacity upgrade required at the treatment plants and pipeline

infrastructure to meet demand; ill After 2030 there is expected to be an imbalance between available supply and

demand, particularly at peak and with full allocation ofthe Pukerimu Scheme;

ill Long term this imbalance is expected to reach approximately 10,000 m3/day by

2050;and Ill To meet the long term growth aspirations across the District and the legal obligations

of existing commitments, such as full water allocation to Pukerimu consumers, the

following is required: A supplementary source with a capacity of at least 10,000 m3/day;

Additional water treatment plant capacity; Additional water transfer infrastructure.

Second Stage (Proposed)

The District Water Supply Strategy will investigate the most appropriate way to meet

future demand to 2050, bringing together: ill The capacity of the existing water supply infrastructure;


1 a DISTRICT COUNCil

Page 5 of 8 13041391

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o The potential for demand management and water metering to reduce demand;

$ The existing water take consents and any restrictions, such as th e Te Tahi minimum residual flow requirements;

• The potential for the conjunctive use of sources to enable water to be transferred between water supply schemes; and

• The planned investment in water supply infrastructure, such as reservoirs and transfer pipelines.

This project will identify the most appropriate shortlist of options and recommend, with cost estimates, the best option to enable the forecast demand to be met until 2050.

Bilyana Podrumac PROJECT MANAGER (WATER SERVICES)

Reviewed by Lorraine Kendrick MANAGER- WATER SERVICES



Report to Service De livery Committee- 9 Apri l 2013 District Wide Water Supply Strategy Interim Report- Service Delivery Committee

Page 6 of 8 13041391

SUPPORTING INFORMATION: ASSESSMENT OF PROPOSAL

1 Statutory requirements

Key legislation is as f ollows: ra Resource Management Act 1991 • Proposed National Po licy Statement fo r Freshwater Management 0 Nationa l Environmental Standards

Regulations of the Measurement and Reporting of Water Takes o Local Government Act 2002 • Waipa River Settlement o Building Act 2003 • Health Act 1956 and Health Amendment act 2007

WDC Water Supply Bylaw 2008

2 Consistency with exist ing policy, strategy and plans

Key documents are as follows: <» Waipa 2050- District Growth Strategy • Environment Strategy • District Plan • Sub Regional Three Waters Strategy

• Operative Waikato Regional Plan • Future Proof- Regional District Growth Strategy • Relevant WDC Plans for Water Supply, i.e. Asset Management Plan, Long

Term Plan

3 LTP/Annual Plan reference and financial implications

Individual projects have already been identified as part of the 2012- 2022 LTP, and capacity upgrades to provide for growth will be identified as part of the 2015-2025 LTP, and will be subject to public consultation and Council approval.

4 Consultation and community engagement

A Communication Plan will be prepared once the District Wide Water Supply Strategy is adopted by Council, and consultation with the community will be via the projects associated with the 2012-22 LTP and also as part of the consultation for the 2015-25 LTP.

L&.l Waipa DISTRICT COUNCIL


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Lll Waipa DISTRICT COLINCH.


Page 8 of 8 13041391

To:

From:


Manager Road Corridor

Subject: Disability Access In CBD Road Corriddfs

9 April 2013 Meeting Date:

File Reference: 01-88-02

1 PROPOSAl

To present the findings from a recent project to investigate barriers to the Central Business District {CBD) areas for disabled persons.

2 SUMMARY

CCS Disability Action were engaged by Council to conduct public workshops and physical on-site audits in the CBD areas to identify barriers to accessibility by disabled persons. A brief summary of the work undertaken was presented at the March Service Delivery Committee meeting. A comprehensive programme of works has now been developed in response which is now presented, along with the final report from CCS Disability Action, for consideration.

3 RECOMMENDATION

That

a) The information contained in the report of Dawn Inglis be received. b) The changes to Council's Development Manual and policies as recommended

in this report be adopted. c) The work schedule (Appendix 1} be used for the development of forward work

programmes.

4 BACKGROUND

An estimated 660,300 people live with a disability in New Zealand, representing about 17% of our population. The percentage of people with disability increases with age, from 10% of children aged less than 15 years to 45% for adults aged 65 years and over.

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45

46

Because oftheir disability, an estimated 129,100 adults and 8JOO children needed to park close to their destination in 2006. Among adults, the need to park close increased with age. The Waipa District has a higher proportion of elderly residents (14.2%) compared to the average for New Zealand (12.3%). Many of these people are unable to access the community without some form of support, whether using mobility aids such as wheel chairs, mobility scooters or walking frame support.

During 2012 it was identified by a number of residents that there were barriers to disabled persons wanting to access the commercial areas within Waipa. This ranged from various kerb cutdown/pedestrian ramp issues, to the layout of disabled car parking spaces, use of tactile paving and footpath layout issues. As a result, CCS Disability Action were approached and asked for a proposal to carry out an audit of Te Awamutu, Cambridge, Leamington, Kihikihi, and Pirongia to obtain an assessment of the scale ofthe issues and barriers present.

The project commenced with two public workshops (one held in Te Awamutu and one in Leamington) where members of the public were invited to an informal meeting where issues could be raised. From these workshops some participants then volunteered to be part of site visits with representatives from CCS Disability Action to carry out audits.

The destination areas of interest defined by WDC included:

Cambridge

• Queen Street (Dick St to Anzac St)

• Dick Street, • Duke Street (Dick St to Wilson Stand Fort St to Anzac St)

• Wilson Street, Victoria Street (Wilson St to Fort St)

• Fort Street, Anzac Street (Duke St to Alpha St)

• Alpha Street (Anzac St to Empire St)

• Empire Street (Alpha St to Queen St)

Kihikihi • SH.3 Lyon Street (Leslie St to Balance St)

Leamington • Shakespeare Street (Bryon St to Thompson St)

Pirongia • SH.39 Franklin Street (Belcher St to Crozier St)

Te Awamutu

• Mutu Street (Mahoe St to Alexandra St)

• Rewi Street (Alexandra St to Jacobs St)

• Jacobs St • Teasdale Street (Jacobs St to Vaile St)


Report to Service Delivery Committee- 9 April 2013 Disability Access In CBD Road Corridors

Page 2 of 8 13014778

• Vaile Street

• SH.3 Albert Park Drive

• Arawata Street (Albert Park Dr to Gorst Ave)

• Gorst Avenue (Arawata St to Selwyn Ln)

• Selwyn Lane

• Mahoe Street (Selwyn Ln to Mutu St).

Feedback from the initial Community Consultation Meetings included issues with:

• Parking spaces are not appropriate for all vehicles (side entry versus rear loading);

• Lips on kerb ramps/crossings;

• Footpath routes crossing driveways;

• Crossfa ll on footpaths and kerb crossings;

• Steep kerb crossings; • Street clutter (signage and alfresco dining);

• Wheelchair access to the lake (Cambridge);

• Speed limits in CBD are too high;

• Halley's Lane mobility spaces are better for cars than vans; and

• Public toilet access.

The audits lead to recommendation s for improvements. These improvements are important not only to people with limited sight and mobility, but also are of great benefit to all users, especially the elderly and the young.

5 REPORT

The report provided by CCS Disability Action (TRIM # 13023049) provided prioritised work schedules. The auditors have used the latest New Zealand standards to

----ev-a-luate the existing-f-aeHit-ies- and facilities that- are-13r--evided within our GBD areas. The information collected from the audits ari'd -consultation has resulted in a

comprehensive report which was received in February 2013, and listed 87 recommendations. These recommendations ranged from major construction to provide raised platforms at existing roundabouts to reminding business owners of the requirement to arrange their signs, displays and tables so that sufficient space is available to pedestrians, and repositioning of rubbish bins so that their height and orientation makes them accessible to people in wheelchairs. While the report acknowledges that there are many good features in th e surveyed areas, some of the findings are detailed below.

Mobility parking spaces The audit found that over 75% of the disabled car spaces were considered to have defects when compared with best practice standards. These included concerns over:

• Ramps to the footpath that were not available, had an identified hazard or we re too steep;

• The spaces did not meet the recommended length or width;

• The spaces had safety issues with adjacent traffic;



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• The report considered locations where the dimensions of the spaces and new road marking would improve unloading space and safety.

Ramps, footpaths and crossings The following table summarises the audit's findings by area for each of the features:

(please note "ramps" are noted as pedestrian or kerb cutdowns elsewhere in our documentation)

Cambridge Kihikihi Leamington Pirongia Te Awamutu

Ramps too steep (total) 43 6 5 6 41

Excessively steep 16 3 1 1 13

Crossings with lips 12 3 2 12

Ramps needed 13 1 1

Footpath 11 1 1 3 extensions/missing

Footpath too steep 9 1 6

Platforms, kerb 1 1 3 extensions

Refuge islands 2 2 1 4

Other Issues The report suggested:

• The majority of footpaths had a cross fall that was too steep (greater than 2%).

• Bus shelter improvements could be made to improve the level of accessibility for disabled people.

• Rubbish bin standardisation in height and orientation.

• Consideration be given to changing tactile colour (that is, all tactile paving be yellow).

• Better enforcement of temporary traffic management with layouts that effects pedestrians.

• Liaison with business owners to keep access widths clear in areas of al-fresco dining.

• Adopting a signs policy.

The recommendations for all the centres were combined and split into four groups of improvements: general (acceptance of Standards and Guidelines), serious safety risks ($90,000), significant concerns ($120,000) and minor concerns ($400,000). The costs are indicative and the improvements could be undertaken by a mixture of maintenance and capital works. From this staff have developed a work programme that will be incorporated into either the annual work schedules or into project scopes so that they can be considered at time of implementation (see Appendix 1).

Policies The Accessibility Audit Report - general section, recommended several policies and standards. Many of these are covered in Council's Development and Subdivision Manual which has been recently updated. This Manual generally meets the suggestions except as noted below.



Page 4 of 8 13014778

The actions that should be progressed to update this or reasons for retaining the existing standards are given below.

* The suggestion to widen and lengthen the disabled parking spaces and increase their visibility with blue edges is agreed. ACTION. Implement a trial in Te Awamutu and if deemed successful with increased compliance, update the Development Manual.

• The Development Manual has the recommended correct grades and crossfall for ramps. However the report's suggestion for the provision of a full length ramp is not generally agreed due to its effect on footpath crossfalls and other users' safety. ACTION. No action recommended

• Footpath width standards stated in the Development Manual do meet the minimum widths recommended in the report {l.Sm). However the Development Manual allows for footpath crossfalls of between 2%-4%, not the 1%-2% recommended by the report. The Manual permits grades above 8.33% but requires a non-slip surface. ACTION. The crossfall and grades for footpaths be considered in the next review of the Development Manual.

• Recommendation 57 is to adopt the New Zealand Transport Agency (NZTA) pedestrian crossing facilities calculation sheet which determines which layout of road crossing facilities is appropriate dependent on the pedestrian demand and vehicle activity. ACTION. Adopt the calculation sheet and the NZTA's Pedestrian Planning and Design Guide as the standard for assessing sites for future road crossing facilities.

• The Development Manual has several layouts that meet the recommendation of the report except for the provision of a central handrail where a median island is located in the middle of the road. ACTION. Review the addition of a hand rail in the next update of the Development Manual.

e The Development Manual indicates that yellow tactiles should be used on all road crossings. In some recent works in CBD areas grey/charcoal tactiles have been used successfully. ACTION. That yellow tactiles be used at all crossings except in urban upgrades where both there are other facilities available to assist the partially sighted, and the yellow colour is inappropriate to the streetscape environment.

e The Development Manual requires any Traffic Management Plan to provide "provision for pedestrians including kerb ramps" and random audits. This activity

is managed by the Road Corridor team through a formal delegation of a Traffic Management Co-Ordinator. This issue will be raised as one that needs particular attention until Contractors become more aware of the needs of pedestrians (both disabled and able-bodied) through work sites.

• Staff are already undertaking a review of the Road Corridor Policy which will incorporate a Signs Policy as recommended by the Audit.

The process of working with CCS Disability Action on this project has been very beneficial to staff who now have a greater understanding of the needs of all members of our communities. Often when installing new infrastructure, staff have endeavoured to provide facilities in areas where compromises are needed (whether



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this be to limit cost, or to work in with the existing environmental limitations), and this has unfortunately resulted in facilities being provided that don't meet the needs of all users. Having a greater awareness of all users' needs will be beneficial in making these decisions in the future.

Dawn Inglis Manager- Road Corridor




Page 6 of 8 13014778

SUPPORTING INFORMATION: ASSESSMENT PROPOSAl

1 Statutory requirements

Staff believe that there are no significant statutory requirements to be considered in relation to the proposed recommendation. Council is now required to consider the changed purpose statement of the Local Government Act 2002 which requires Council "to meet the current and future needs of communities for good quality local infrastructure, local public services, and the performance of regulatory functions in a way that is most cost-effective for households and businesses". The implementation of the proposed work programme is considered to be compliant with this requirement.

2 Consistency with existing policy, strategy and plans

The proposed work is consistent with the vision and objectives of the Waipa

Integrated Transport Strategy, and Council's Road Corridor Policy (2007- currently under review).

3 lTP/Annual Plan reference and financial implications

All works will be either incorporated into existing programmes of work, or will be developed into projects for consideration in future Annual Plans or during the development ofthe 2015-2025 Long Term Plan.

4 Consultation and community engagement

The development of this report is based on feedback gained from our community. A media release is planned for circulation once this report has been considered by the Service Delivery Committee.

IJJ Waipa DISTRICT COUNCil..


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Appendix 1 Work Schedule (Accessibility Audit Report)



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13014778

Accessibi lity Audit Report

Serious Concerns year 1 year 2 year 3 I I No. Page No. Description Estimate Comments

9 Pg. 19. Re-locate the mobility space on Duke Street, Cambridge (outside BNZ) to the $2,000 To Discuss 16 southern side of the road (outside Cafe Oasis).

10 Pg. 21. Install an edgeline exiting the roundabout at Victoria/Queen intersection and $500 To Discuss 16 Victoria/Alpha intersection, (Cambridge).

Remove the first five parking spaces on the southern side of the entrance to

"' 11 Pg. 22. Hally's Ln, Cambridge, and replace spaces 6, 7, and 8 as two mobility $3,000 This is achievable and requires a site visit spaces.

16 Pg. 26. Provide access from the mobility spaces in Pirongia as per recommendation $2,500 Require a site visit "' 3.

19 Pg. 26. Provide full length kerb· ramps to the three mobility spaces on Bank St, Mutu $3,000 "' St, and Sloane St, Te Awamutu Can be scheduled to complete this financial year

Liaise with the New Zealand Transport Agency (NZTA) to remove the vertical Making enquiries in house for contractor to Mill edge of seal with costs

24 Pg. 32. face in the seal edge of the northern side of the pedestrian crossing on $0

"' Hamilton Road (SH.1 ), Cambridge near the intersection of Victoria Stand Hautapu Rd.

38 Pg. 39. Install a kerb ramp outside the Pirongia Village Cafe to link with the west side $2,500 "' of Franklin Street Can be scheduled to complete this financial year

45 Pg. 44. Install a footpath on the east side of Lyon Street, Kihikihi between Herbert St $15,000 Programme fo r 20 13 -2014 financial yea r "' "' and Havelock St.

-

48 Pg. 46. Complete the footpath on Selwyn Lane, outside the Te Awamutu Events $5,000 Programme for 2013/14 fi nancial year ../ "' Centre.

53 Pg. 53. Install a pedestrian barrier to reduce the risk of a mobility scooter, wheelchair $2 ,500 To discuss 16 or young child falling into the live traffic lane on Fort Street, Cambridge.

Extend the kerb extension on the south-west side of the pedestrian crossing This area will be altered as part of the CBD upgrade

"' 64 Pg. 60. at Kihikihi to the driveway to eliminate illegal parking and restore sight $3,000 distances

65 Pg. 60. Install two pedestrian islands on Lyon Street, Kihikihi, at the intersection of $30,000

Blister islands scheduled as part ofthe Kihikihi CBD upgrade

"' Whitmore Stand north of Leslie St.

68 Pg. 62. Install a pedestrian crossing between the Pirongia Village Cafe and the $15,000 16 Heritage and Visitor Centre. To Discuss

Remove parking at the south-west side of the pedestrian crossing on Sloane 70 Pg. 67. St, Te Awamutu to increase sight distances for both vehicles and $1,000 16 I pedestrians. To Discuss

81 Pg. 73. Re-locate the light pole on the north-east footpath of the bridge on Arawata $5,000 16 Street, Te Awamutu. To Discuss

Significant Concerns No. Page No. Description Estimate

Re-locate the mobility spaces on Alpha Street, Cambridge (outside Onyx

"' 8 Pg. 19. Restaurant) to the south western corner at the intersection of Alpha Street $2 ,000 and Empire Street Requires a site visit

12 Pg. 22. Install two mobility spaces on Lyon Street, Kihikihi to meet the requirements $5,000 16 ofNZS 4121:2001. A follow up required with Gray Matter Consultants

Align the crossing points at the intersections of Victoria St!Aipha St, Duke Upgrades at these points can be achieved through a programme 27 Pg. 35.

St!Anzac St, Queen St!Bryce St, and Whitaker/Hautapu Rd (Cambridge). $12,500 16 34 Pg. 37. Install kerb ramps at the intersection of Shakespeare Street and Raleigh

$2,500 "' Street (Leamington). This can be schedu led for this financial year after a site visit

Accessibility Audit Report Liaise with NZTA to replace the carriageway approach to the kerb ramp at

37 Pg. 38. Franklin St!Crozier St in the Pirongia Destination Area to have an approach $0 RS grade of 1 in 14 (7.1 %) or less. Requires investigation

Liaise with NZT A to replace the lipped kerb at the north-west intersection of 41 Pg. 40. Albert Park Drive, Sloane St, and Vaile Street (Te Awamutu) with a flush kerb $0 RS and channel (no vertical face). Requires investigation

42 Pg. 41. Align the crossing points at the intersections of Victoria St!Aipha St, Duke

$10,000 St!Anzac St, Queen St!Bryce St, and Whitaker/Hautapu Rd (Cambridge) .

Same comment as 27- Pg.35.

47 Pg. 46. Install footpaths on Albert Park Drive, outside the Te Awamutu Sports Centre , Scheduled new footpath for consideration outside Te Awamutu Sport. Vaile Street

~ ~ and Vaile St, from Palmer St to Sloane St. $17,500 Palmer to Sloane has a footpath on one side therefore priority of 3

61 Pg. 59. Install a pedestrian island at the intersection of Queen St!Empire St,

$10,000 There has been other request for the same theefore a priority of one should be

~ Cambridge. considered

63 Pg. 59. Install a Kerb extension on Duke Street on the north side (outside Vault

$5,000 ~ Financial Group) to link the Post Office with The Hub Carpark (Cambridge) . Requires further investigations

67 Pg. 61. Install a pedestrian island with kerb extensions at the north end of the

$25,000 RS shopping centre, Leamington (along with Recommendation 34). Requires further investigations

71 Pg. 67. Install a refuge island on Sloane Street, between Redoubt Stand Albert Park 1 n1s 1s a n1gn peaestnan use accomoaatmg ousmess e1tner s1ae or tne roaa.

~ ~ DrNaile St Intersection (Te Awamutu). $10,000 However this needs prioritised either 1 -2

74 Pg. 69. Install minimum 200mm height kerb at the Victoria Street, Cambridge bus

$2,500 ~ stop to reduce the gradient required onto the bus. To be investigated ·-

75 Pg. 69. Install a concrete pad at the Hamilton Road, Cambridge bus stop for access

$5,000 ~ onto the bus. Can be achieved and shedu led for 12/13 financial year

Upgrade the bus shelter in Kihikihi and replace the kerb with minimum The bus shelter will be replaced as part of the CBD upgrade. The kerb height will be ~ 78 Pg. 72.

200mm height kerb to reduce the gradient onto the bus. $10,000 discussed with Gray Matter

79 Pg. 72. Re-locate the rubbish bin north of Top Dairy in Kihikihi away from the access

$500 ~ route. This will be discussed with Gray Matter as part of the CBD upgrade

80 Pg. 73. Replace the kerb and channel at the Gorst Ave, Te Awamutu bus stop to a

$2,500 ~ minimum of 200mm height to reduce the gradient for access onto the bus. This has been sheduled as part of the kerb replacement works for 12/13 -

Minor Concerns

13 Pg. 23. Re-align the mobility space at Kihikihi School to diagonal to match the

$3,000 RS surrounding carparking. To be investigated

Re-locate the mobility space outside the Shakespeare Street Liquor Store, 15 Pg. 24. Leamington to the closest parking space to the Fruit and Vegetable shop on $2,000

~ Raleigh Street. Discussion

17 Pg . 26. Provide a mobility space on the southbound side near the cafe in Pirongia. $2,000 Di,;cussion 1¥<

21 Pg. 28. Install more mobility parking on Alexandra Street, Te Awamutu to provide

$5,000 RS closer parking for shop users. Discussion - -----·

29 Pg. 36. Liaise with NZTA to remove the vertical face in the seal edge at the crossing

$0 RS of Balance Street at the intersection with Lyon Street (SH.3), Kihikihi. Passed on to Carl Boyte to dicuss with Gray Matter

30 Pg. 36. Liaise with NZTA to replace the 3 lipped kerbs in Kihikihi with a flush kerb and

$0 RS channel (no vertical face). Passed on to Carl Boyte to dicuss with Gray Matter

31 Pg. 36. Align the crossing point at the intersection of Lyon St and Whitmore St

$3,000 ~ (Kihikihi). Passed on to Carl Boyte to dicuss with Gray Matter

35 Pg. 38. Align the crossing point at the intersection of Shakespeare Stand Thompson

$3,000 ~ St, (Leamington). To be investigated

Install a footpath on the west side of Franklin Street, Pirongia between 46 Pg. 44. Belcher Street and the Public Toilets, and on the west side between the $15,000

~ Persimmon Tree Cafe and the Four Square. Will shedule up for consideration by the Pirongia Ratepayers Association

59 Pg. 57. Install raised platforms at the crossing points of the seven roundabouts in the

$250,000 RS Cambridge and Te Awamutu destination areas. To be discussed and investigate

60 Pg. 59. Install an elongated roundabout at the intersection of Duke St!Wilson St,

$50,000 ~ Cambridge. To be discussed

62 Pg . 59. Install a pedestrian island on Whitaker Street, Cambridge on the west side of

$10,000 ~ the intersection with Lake Street. To be discussed

66 Pg. 61. Replace the approach grade at the east side to the pedestrian crossing on

$3,000 ~ ~ Shakespeare St, Leamington to a maximum of 1 in 14 (7.1 %). Will at this when upgrading cut downs

Accessibility Audit Report Instal l pedestrian crossing facil ities at Rogers Lane, Mahoe Street, Selwyn

69 Pg. 66. Lane, Mutu Street, Redoubt St!Walton St/Palmer St Intersection, and Vaile St $50,000 PS (Te Awamutu). To be discussed

73 Pg. 69. Shorten the seats at the bus shelters in Cambridge to accommodate

$1,000 PS wheelchairs . To be investigated

77 Pg. 71. Lower the seat at Victoria Square, Cambridge on Victoria St for ease of

$3,000 PS access. To be investigated

$49.5K $26.5K

A.: COM

20 March 201 3

Waipa Distric~ Counclf Private Bag 2402 Te Awarnutu 3840

Altn: Dawn Inglis

Dear Dawn

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Southern Links - Requiring Authority financial Responsibility

, &I 7 S34 893!) "'' •6-1 7 634 696 1 In'

On behalf ol Hamilton City Council and the NZ Transport Agency (NZT A). thank you lor your Council's constructive participation in the Southern links investigation r roce s to date

Hamilton City Council resolved at ib 11 Dec rnber 20 12 meeting to prepare lhe Notice of Requirement (NOR) for the Peacockes Arteri I routes. These are the paris of the Southern Links network lor which Hamilton City Council has financial responsibility

On 31 January 2013the NZ Transport Agency Highway and Network Operations Value Assurance Committee (VAC) endorsed designation of the Southern links network as the preferred route prulection method, subject to some conditions. two of which were:

T/1e Networlc Hierarchy is agreed between NZT A and all councils prior to lodgement

Designation strategy to be agreed by all parties (to ensure that /he requiring aulhorilies receive their designations)

The purpose of U1is teller is to seek direction frorn Waipa District Coundl on behalf of the Soutl1ern Linl<s project partners on the net>vork hierarchy and whether Council wishes to retain financial responsibility for lhe portion of the Southern Links network from the northern extent of the northern roundabout on the c:enlral interchange lhrou9h lo the Waipa DistricUI-Iamillon City boundary at Peacockes Road (as shown in Figure One below).

Figure One- Portion for Walpa DC Considerat ion

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If W<lip<J Oislricl Council wish to retain responsibility for this porticon it will need lo be identified as a p;x ly In lhe curre nt Multi-Party Funding Agreement (MPFA) between Hamilton City Coundl anflthe NZTA and to issuo a

\IO.!.Jtoti Hif&tDI 'I'..t• \:6._-c,l~! ~<:"r. :~ '-J'!l. t •' tf,l1l ·lt'l UH ) ') ~hh<Jprtltfo•J)1. ~1tl:i f !ll lihl ~· I r, ~n : :J! l. il l W- I~·

pllr;ninq'Q)n-;,, ..11· '1 \t:t.o.tnu ~~ ~·- .::tJ~ fi•u1 :u~\'.•<f.H l-" 1• - ••'"- ~"-·1• -'-lJ·i ~l ' '' 1" ·ll'

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AECOM

Notice of Requirement for Oe:;ignation under ' ecl ton l o8A of the Resource M.:magemenl Act 1991. The Notice of Requirement documentation for the Southern Links network is currently heiny prepared pending approval by the NZTA Board at it meeting on II Apri1 20 '13 , with a view to lodgement in mid-2013. Should Waipa Districl wish to p;uticipate sa rt~(juiring authority, appropriate ::m anoements will need to be made lo after the MPFA and instructions given to the (;Oilsullants prepariny the NOR documentation.

The network hierarchy is outlined in the nllached plan and table (note that on the i.'lllached plan any revoked state highway will become a major arterial in the hicmrchy). In the Waipa District the mo t significant change is likely to be the revocation of slate highway sl:'!lus of Ohaupo Road north of Airport Road. A small section of SH2 1 is also lik ly to be revoked. There will be some changes to the local road network including closures of Narrows Road and Middle Road to fom1 cul-de·-Sl'IC but these are not fJxpr1cleclto have « ignificanl impact on the form or function or these local ruads.

We look fonvard to continuing our relatmnship as the pruject moves into the formal designation phase. As noted above the NZTA Board rneels to consider lhe Southern Links network approval on I I April20 13. If possihle we would ilppreciate direction and comments from Council by !hal l.ime

Please contact me should you have pny queries with reu<ucls to the conttm l of !his letter.

Yours faithfully

Grant Eccles Associate Director - Planning [email protected]

Mobile: 021 510 131 Direct Dial: t64 7 834 8997 Direct Fax: +64 7 834 8981

cc: Gray M.11teo U.i PO Box 14178 Hamilton 3252

Jl.lhr A Gray

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Table 1 ·-Southern Links Road Classification and Form ,. . . . . ....

Link Description and Function - Proposed Proposed F Ro<lds . . Classi~cati~n orm .

East-west arterial, City link from north-south major arterial to Dixon Road I SH3

Minor Arterial 2 lanes with frontage property access, SO to 60km/h Pedestrian and cycle facililies.

North-south arterial , from east-west S/Links M jor Arterial 4 lanes, 60km/h. PT priority in peak periods. Oft route to Peacocke road shared pedestrian and cycle facilities.

Arterial (SH3) from SH31SH2 1 inlerseclion to Re~Jiona l Strategic 2 lanes, IOOkm/h. SH Sflinks

- ----- 1-----

Western arterial SH1 Greenwood Street to north-south arteria l (near Middle Rd)

North -south arterial city link from east-west arterial _to ioterseclion

)---- -- - - - ----North-south Hrlerial from intersection to Cobham Bridge

Arterial from Cobham Drive I Ring Roi-1!1 to norlh·-south arterial within Peacocke

East-west arterial from SH21 (grade separated interchange) to north-south arterial (grade separated interchange)

Arterial from SH·t (new interchange) to SH2 ·1 including new river crossing

Pc~acocke east-west minor arterial

Regional Strategic (State Highway)

Maj<Jr Arterial

Major Arterial

Major Arterial

Regional Strategic (Stale Highway)

Regional Strategic (Stale Highway)

Minor Arterial

- ----- ·--- -4 lanes, tOOkm/h. 20,000vpd between Collins Rd interchange and Kahi!\alea Dr intersection.

4 Innes, GOkrn/h, PT priority in peak periods. Off road shared pedestrian and cycle facilities.

4 lanes, 60km/h, PT priority in pea l~ periods. Off road shared pedestrian and cycle facilities.

4 lanes (plus median right turn lane). 60kmlh . PT priority in peak periods. Pedeslrian facilities. Cycle facilities on road.

4 lanes, IOOkmfh.

4 lanes, IOOkmlh.

2 lanes, 50 lu 60kmlh, frontage access . Pedestrian facilities. Cycle facilities on road

Ring Road between Cobham Drive and M<~jor Arterial 2 lanes. 60km/h. Off road shared pedestrian and

~------+~a~n~lb~rid~·~g~eB~-~o~~~~-=~---~~~~i~--=======~-1£Y~_··Ie_l_a_~~es~============~~====~~· Ring Road between Cambridge Road am.l Clyde St

Major Arterial 2 lanes, 601unlh. Off road shared pedestrian and cycle facilities.

<1 l:1nr.s rnediantii>, irleo . IOOkm/h . 1/V;.l~:.~ lo ~xp;e_-::-,:av betw~~nC::Jmhric!QJr-~ j N<:tlional Slmte;i; Roc.d lnterchanue and SH26 (Siala Hiyhway)

.Waik~l~~Exp;es~wa; north of SH2a .. National Sl~a-l:.gic j41~es medi~;:;rlivirled ~tOOk~h- - -(Slate Highway)

--------4·---~- ---- .. ~·······- ·- ---·-·- -------- - -- - ----·----- -·-- - - .

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Documents