lebaron woodyard, dean, academic affairs chancellors office march 21, 2014 12:00 pm – 1:30 pm
TRANSCRIPT
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DE COORDINATOR’S AND MANAGERS
MARCH 2014 TELEPHONE MEETING
LeBaron Woodyard,
Dean, Academic Affairs
Chancellor’s Office
March 21, 2014
12:00 PM – 1:30 PM
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Audio Setup
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Chat Messages
If you have a question during the webinar, please type it in the chat window, preface it with ???, and raise your hand. This will help streamline the question and answer process.
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Participant Interaction
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Closed Captioning
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Save Chat or Whiteboard
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DE COORDINATOR’S AND MANAGERS
MARCH 2014 TELEPHONE MEETING
LeBaron Woodyard,
Dean, Academic Affairs
Chancellor’s Office
March 21, 2014
12:00 PM – 1:30 PM
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Agenda Meeting ground rules, chat window, questions, meeting feedback survey,
etc. Clearing up the Murkiness Previous Meeting Evaluation Q and A Session “College Distance Education Profile” Request for April’s Monthly Meeting College Distance Education Profile – San Diego Community College
District, Kats Gustafson, Dean Online and Distributed Learning, Katie Palacios and Dave Giberson, Instructional Design Coordinators
Panel Discussion on “Regular and Effective Contact”, Patricia James, Belinda Scott, Mt. San Jacinto College, Melissa Colon, Columbia College, John Makevich, College of the Canyons
CCC Online Education Initiative (CVC Online Course Exchange) Update State Authorization Update CCC Coordinators and Managers Organization 3CMeNow Presentation, Phil Cerda Announcements Meeting Evaluation
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@ONE Support
Micah Orloff@ONE Staff
DE Coordinators and Managers Meeting and Archive Pagehttp://www.onefortraining.org/coordinators
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Clearing Up the Murkiness Meeting evaluation for January 2014
33 participants
Faculty 15 (10) 45.5%
Administrator 12 (11) 36.4%
Classified Staff 6 (3) 18.2%
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Clearing Up the Murkiness Two polls to help inform the evolution of
the DE Coordinators and Managers meeting.Length of meetingCollege profiles
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Clearing Up the Murkiness Should the meetings be:
60 minutes90 minutes
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Clearing Up the Murkiness I understand that sharing ideas and
what is going on campus is a good idea, but I question if this is the right forum for it. I want to hear what is going on with legislation, at the Chancellor's Office, upcoming relevant conferences, the State Education Initiative, etc.
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Clearing Up the Murkiness Should the “College Profiles” continue?
YesNo
How many should be presented at each meeting?3210
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Clearing Up the Murkiness CVC is still murky for me. Please keep
updating every meeting on where things are, what the charge is, what the goals are, who is doing what, etc.
Information related to OEI. Things are moving fast and quickly. Could Project Director provide brief updates each meeting? (Recorded or just slide would be fine—but this generates lots of questions we don’t have time to answer.)
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Clearing Up the Murkiness Need more information on Alternative
Attendance Accounting. I got somewhat lost during this discussion.
Missing presentation slides.
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Previous Meeting Evaluation Please continue to provide your input
and comments regarding the monthly meetings
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Q and A Session
The following questions are from fellow colleagues about DE
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Q and A Session
I would have liked to get info on what percentage of FT load online instructors teach at other colleges
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Q and A Session The question of course shell backups with
respect to the statute of limitations for distance education student grade and other grievances. As I recall, it was on the order of two years.
Today I contacted the Office of Civil Rights (OCR) and their statute of limitations runs at 180 days.
Do you know of any language in Ed Code that speaks to this question? I wanted to provide appropriate guidance on the question of Blackboard backups for the XXXCCD
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Q and A Session § 59025. Class 3-Disposable Records. All records, other than Continuing Records, not
classified as Class 1-Permanent or Class 2-Optional, shall be classified as Class 3-Disposable, including, but not limited to, detail records relating to:
(a) records basic to audit, including those relating to attendance, full-time equivalent student, or a business or financial transaction (purchase orders, invoices, warrants, ledger sheets, canceled checks and stubs, student body and cafeteria fund records, etc.), and detail records used in the preparation of any other report; and
(b) periodic reports, such as daily, weekly, and monthly reports, bulletins, and instructions.
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Q and A Session § 59026. Retention Period. (a) Generally, a Class 3-Disposable record, unless otherwise specified
in this Subchapter, should be destroyed during the third college year after the college year in which it originated (e.g., 1993-94 plus 3 = 1996-97). Federal programs, including various student aid programs, may require longer retention periods and such program requirements shall take precedence over the requirements contained herein.
(b) With respect to records basic to an audit, a Class 3-Disposable record shall not be destroyed until after the third July 1 succeeding the completion of the audit required by Education Code Section 84040 or of any other legally required audit, or that period specified by Section 59118, or after the ending date of any retention period required by any agency other than the State of California, whichever date is later.
(c) With respect to continuing records, a continuing record shall not be destroyed until the third year after it has been classified as Class 3- Disposable.
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College Distance Education Profile Request for April Meeting
Highlight your program or unique aspect of something you are doing
Intent is to showcase different colleges and the local solutions to accomplishing elements of distance education at a college
Each college will get up to 15 minutes Up to three colleges will be highlighted
each month
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College Profiles
College Distance Education Profile – San Diego Community College District, Kats Gustafson, Dean Online and Distributed Learning, Katie Palacios and Dave Giberson, Instructional Design Coordinators
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Online Faculty Training and Certification at SDCCD
Kats Gustafson – Dean, Online and Distributed LearningKatie Palacios – Instructional Design CoordinatorDave Giberson - Instructional Design Coordinator
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Why the Need for Training and Certification?
• Unique pedagogy of online environment• Accreditation and regulatory compliance• Good practice for quality assurance• LMS competence• Empathy with online students
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Goals
• More than a Blackboard tutorial• Modeling of:
– good online course design– effective online pedagogy– responsive instruction – effective communication– regulatory compliance
• Faculty awareness of support resources
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Course Description
• Fully online• Offered through District LMS (Blackboard)• Instructor-led• Self-paced• Open-entry/Open-exit
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Course Design
• Modular – fully online• Extensive use of accessible media• Authentic and varied assessment• Active learning• Frequent and timely instructor feedback
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Course Tour
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Course Modules
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Course Modules
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Course Modules
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Course Modules
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Course Modules
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Like a Copy?
The entire training course is available as an importable cartridge.
http://www.sdccdonline.net/faculty/resources/package_download.html
Intellectual Property Statement
The SDCCD Online Faculty Training Certification Course and associated documentation is licensed under a
Creative Commons Attribution-ShareAlike 2.5 License.
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Panel Discussion“Regular and Effective Contact”
Patricia James, Moderator Belinda Scott, Mt. San Jacinto College, Melissa Colon, Columbia College, John Makevich, College of the Canyons
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Regular and Effective Contact is central to DE effective practice, among other things!
A five minute overview…..
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Correspondence (Feds)Correspondence course: (1) A course provided by an institution under which theinstitution provides instructional materials, by mail or electronic transmission, including examinations on the materials, to students who are separated from the instructor. Interaction between the instructor and student is limited, is not regular and substantive, and is primarily initiated by the student. Correspondence courses are typically self-paced.(2) If a course is part correspondence and part residential training, the Secretary considers the course to be a correspondence course.(3) A correspondence course is not distance education.
34 C.F.R. § 602.3.
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Distance EducationCalifornia Regulations
Title 5 section 55200 Definition
Distance education means instruction in which the instructor and student are separated by distance and interact through
the assistance of communication technology.
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More Title 5:55204. Instructor Contact.In addition to the requirements of section 55002 and any locally established requirements applicable to all courses, district governing boards shall ensure that:(a) Any portion of a course conducted through distance education includes regular effective contact between instructor and students, through group or individual meetings, orientation and review sessions, supplemental seminar or study sessions, field trips, library workshops, telephone contact, correspondence, voice mail, email, or other activities.
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Language used in state and federal settings:
• US Dept. of Ed: “regular and substantive interaction between the students and faculty,”
• Title 5: “Regular and Effective Contact”
• Used to be “Regular and In-Person Contact”
ACCJC looks for “regular and substantive”
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Upshot?
• All DE must have contact between the instructor and the student. (implied initiated by the instructor)
• It has to be regular, effective, substantive, and engaged
• Contact has to happen in fully and partially online courses.
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Regular and substantive interaction between student and teacher according to ACCJC:• Is central in determining whether a course is distance
education rather than correspondence education.• Is needed in every course that is fully online and in
the online elements of courses otherwise on-site.• Must be demonstrable and documented.• Is vital to a college’s relationship with the U.S.
Department of Education for student financial aid eligibility.
• Is key to quality education and the student outcomes required by the ACCJC Accreditation Standards.
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Who cares?
• It’s really about effective practices!
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Regular Effective Contact Policy
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It started with the Curriculum Committee
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RECI have to do ………… WHAT?
MSJC Faculty
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Development of the MSJC REC Policy
• Initiated Interaction• Frequency• Establishing Expectations and Type
of Contact– Threaded discussion forums, blogs, wikis
(within Blackboard)– MSJC email– Weekly announcements (Blackboard)– Timely feedback
• Suggestions for additional activities – CCC Confer– Polleverywhere– VoiceThread
• Faculty Development– Stay current with emerging technology– MSJC Academy– Online Faculty Mentorship
– Twitter (student voluntary )– Facebook (student voluntary)– Google Docs
– Edudemic– Online Teaching Conference– The Faculty Project
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Regular & Effective Contact
Instructor to Student & Student to Student
Melissa Colón, Distance Education Coordinator
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Distance Education Plan
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Curriculum Committee
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Title III Contractual Agreement for Online Course Developers
Items to be reviewed before instructor offers class:
Standard online components present
Effective communication tools for regular student/faculty contact
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Training Cohort & Instructional Technology Workshops
Communication Tools Demonstrated both Synchronous and Asynchronous
Communication tools
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Peer Review & Mentor Program
Principle 1: Good practice encourages contact between students and faculty.Principle 2: Good practice develops reciprocity and cooperation among students.
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Regular Effective Contactat College of the Canyons
• Distance Learning Addendum– “Title 5 (55376) states that …
Describe how you will maintain regular effective contact with the students, including what will make this interaction effective.”
• Attendance: Board Policy– States local definition of DE, describes Academic
Engagement in Distance Education Courses, and calls out “regular and substantive interaction” as indicated by ACCJC.
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Integration
We want to integrate our guidelines on regular and effective contact (regular and substantive interaction) in a mainstreamed way.
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Putting this into practice
• Big share at department and division meetings• Administrator retreats• Professional development workshops
– Delivered in collaboration with Curriculum Committee Co-chair. This is important!
• Online Student Success Program• Talk, rinse, repeat
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Required Training for Online Teaching
• Regular effective contact is EVERYWHERE in our online teaching and learning training requirements:– Introduction to Online Teaching and Learning
course– 6-hour LMS training– 1-hour Section 508/Accessibility training
• Topic is discussed at ALL one-on-one sessions
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What works?
• Can’t say we haven’t tried! We get the message out all the time, everywhere.
• This topic now comes up in meetings all over campus, so there is general community awareness.
• Drop-in sessions for faculty to come in and see if their courses “pass muster.”
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Challenges
• We can’t be in all places at all times.• We can’t reach all adjunct faculty with the
information. We count on help from our division deans and department chairs, and they have indeed been helpful.
• To change, you have to want to change. You have to care.
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CCC Online Education Initiative (CVC Online Course Exchange) Update Joe Moreau, Interim Executive Director Steering Committee has been being
formed and the initial meeting is April 4th
Town Hall Meeting is April 9th
Executive Director position has been released
Other positions will be released very soon
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CVC Course Exchange Potential Courses 15,318 individual courses identified in Associate
Degrees for Transfer (ADTs) in 2012-13 Academic Year
1,257,012 students were enrolled in these courses 3,037 courses are already DE courses Looking at the fill rate
More than 60 days before the start of the course45 to 60 days before the start of the course30 to 45 days before the start of the courseLess than 30 days before the start of the course
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CVC Course Exchange Reading and Composition Oral Communication I College Writing General Psychology Composition and Critical Thinking American Government Elements of Public Speaking Statistics Introduction to Sociology General Biology for Non-Majors Microeconomics
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State Authorization Update
U.S. Department of Education is discussing re-issuing regulations on State Authorization
Russ Poulin’ s Blog post was sent today
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One comment to Russ’s Blog What I don't think many folks appreciate (and Chron sort of missed in its story)
is this proposal would be a huge change from the way things work today. From a quick read, it appears as though the proposal would require all states to authorize distance ed (with no exemptions for accreditation, etc.). Basically, this would be a mandate to either obtain specific state approval or participate in reciprocity as a condition for continuing to offer distance education with federal aid.
Note that this is quite different from the last rule, which only mandated that you need to meet state requirements, if any, and thus it appears to impose a huge new burden on states and institutions. Think at least double.
If the Department's thought is to force reciprocity, this is a bit of a ham-handed way to do it-- the States that don't adopt and implement it in a timely fashion (and their institutions) will face enormous new burdens, and the stakes will be very high--loss of T4. (And of course we don't know when the rule would be effective.)
Incentives for implementing reciprocity, which everyone agrees is a good idea, can doubtless be achieved in a less obtrusive manner. Just bringing back the old rule would probably suffice, mis-guided as it may be.
Greg Ferenbach, Cooley LLP
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SARA Structure
States must join SARA first Institutions can join if state joins 1-2,500 FTES is $2,000/year 2,501-10,000 FTES is $4,000/year 10,001 and above is $6,000/year
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Update: California Community College Distance Education Coordinators’ Organization Organization is official as a California nonprofit
California Community College Distance Education Coordinators Organization (CCCDECO)
- First official meeting: Friday, Feb. 28 from 12:00 to 1:00pm on CCCConfer. We will break up key tasks into small working groups.
- DE Coordinator Retreat will be on Thursday, June 19. More info coming very soon.
- CCCDECO will be working closely with the OEI steering committee. It's first meeting is April 4.
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Update: California Community College Distance Education Coordinators’ Organization
Contact [email protected]
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3CMeNow Presentation
Phil Cerda, Palomar College
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Upcoming Chancellor’s Office Surveys Annual DE Survey of Colleges Student Satisfaction Survey Faculty Satisfaction Survey
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Announcements
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Evaluation Survey
Help us improve the monthly DE coordinators meeting by filling out a short anonymous online feedback survey at the following URL:http://www.surveygizmo.com/s3/1378620/California-Community-Colleges-Chancellor-s-Office-DE-Coordinators-Monthly-Meeting-Feedback-Survey