chancellors webinar 05-24-13

7/30/2019 Chancellors Webinar 05-24-13

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FY 2014 Principal Budget WebcastMay 24, 2013

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1. Chancellors RemarksDennis Walcott, Chancellor

2. The Executive Budget, School Budgets, and Key Budget Dates

Michael Tragale, Chief Financial Officer

3. Staffing Policies

Larry Becker, Chief Executive Officer of Human Resources and Talent

Dave Weiner, Deputy Chancellor for Talent, Labor and Innovation

Agenda and Presenters

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Chancellors Remarks

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Principals today have greater ownership over their own school

budgets and staffing than ever before.

You have final say on hiring pedagogical staff.

Your school budgets are determined by the students you serve, and the

resources required to serve them effectively.

Maximizing allocation of resources directly to school budgets has

been a consistent priority for the City.

The Citys investment in schools has more than doubled over the course of

this administration, while state share of education funding has decreased.

In FY13, despite a historic $500M loss of funding, school budgets were

entirely shielded from across-the-board cuts.

A Decade of Progress

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The top fiscal priority for FY14 is to put as many resources as possible

directly into school budgets. $37M allocated across all schools to support implementation of Common Core

standards and a new teacher evaluation and development system.

$10M across schools serving grades 3-8 to support academic intervention services

(per capita will be determined and allocated in August 2013).

$13M to increase funding equity across schools 316 schools will receive additionalFSF allocations, raising the floor citywide to 81% of the formula.

Despite a decline in federal support for PK-12 education, the impact

will not be felt in school budgets.

The NYCDOEs FY14 budget backfills significant funding losses, ensuring that schools

will NOT feel the loss of $79M from federal grant programs:

Cuts resulting from the federal sequestration totaling $63M, impacting grant programs

including Title I, Title IIA, Title III, and IDEA.

$16M reduction to Title I and Title IIA due to population changes measured in the 2010

Census.

Investing in Schools in Fiscal Year 2014

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To ensure that teachers and school leaders are prepared to successfully

implement Common Core-aligned curricula and a new system of teacherevaluation and development in the 2013-14 school year, the DOE is more than

doubling our investment in educator professional development in FY14.

The FY14 budget includes over $100M to fund:

PD and coaching for teachers and school leaders to support implementation of

Common Core-aligned curriculum.

PD and coaching for teachers and school leaders to support use of Danielsons

Framework for Teaching and implementation of a new teacher evaluation and

development system.

Direct-to-school funding allocations for per session or per diem activities, or to

partially fund a teachers salary to support the implementation ofthe CIE.

Additional supports for teacher development and leadership, including

through the Teacher Incentive Fund grant program, the Teacher Leadership

Program, and the Middle School Quality Initiative.

Investing in Educator Development

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Executive Budget, School Budgets, and

Key Budget Dates

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FY 2013 Executive vs. FY 2014 Executive Budget

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DOE Total Funds

FY 13 Executive

Budget

FY 14 Executive

Budget Change

DOE Operating Budget 19,205,325 19,830,895 625,570

Pensions 2,829,899 2,977,818 147,919

Debt Service 1,775,687 1,953,771 178,084

Total 23,810,911 24,762,484 951,573

All figures reported in 1,000s.


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To reduce the budget and staffing impact of uncertainty associated with student

register projections, the following register reserve policies are in place for FY14.

Register Gain Reserve: Funding for projected register growth will be held in reserve on

school budgets.

New schools are excluded.

Further information about the register adjustment process will be issued before school starts

in September. Final adjustments based on audited data will take place in February 2014.

Reserve for Register Loss: Schools with register loss in either of the last two years will

have a Register Loss Reserve Set Aside automatically scheduled in their Galaxy TOs.

For schools that had register loss in FY13, 30% of the amount of their FY13 mid-year

adjustment will be set aside.

For schools that had register loss in FY12, 15% of the amount of their FY12 mid-yearadjustment will be set aside.

Register Change Relative to Projection

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Schools will work with their CFNs to release reserved register gain

and loss funds when actual register growth is evident in ATS.


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We are instituting data system improvements to more accurately capture

alignment of actual versus recommended services for students with IEPs.

In FY14, while these system improvements are new, the policy will be to fund

the recommended level of service.

Starting in FY15, schools will receive the lower of actual or recommended level

of service this is consistent with past practice, and provides an incentive to

ensure that each pupil with an IEP receives all recommended services.

Delaying funding methodology based on a comparison of actual and recommended

services will give stakeholders (schools, CFNs, and central staff) time to:

Learn the new requirements to ensure served data is captured correctly via STARS,

Investigate and develop implementation plans for schools not using STARS,

Establish and put into place a standard path of action when there are discrepancies.

Funding for Services for Students with

Disabilities (SWDs)

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Last year, we initiated the phase-in of changes to FSF weights for over-age and

under-credited students. In FY14, we will fully implement these changes.

Formula change is designed to better align resources to the DOEs career and

college-readiness benchmarks.

FSF Funding for Transfer Schools and

Over-Age and Under-Credited Pupils

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Over-age and under-credited studentsenrolled in traditional high schools

will be funded with the same weights

used for similar students attending

transfer schools.

To fund this, a portion of transfer

school funding for students who arenotover-age and under-credited will

shift to over-age-under-credited

pupils at traditional high schools.


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Web Link:http://www.nycboe.net/AdminOrg/Finance/budget/dbor/dbor_in

tranet/DFPM_Budget_Resources/FY14/BUDGET_RESOURCES.html

Resources available on this page include:

Chancellors Principal Budget Webcast broadcast recording and PowerPoint

Initial Allocation Highlights

Galaxy Checklist

Fair Student Funding School Overview and Detail Pages

SAMs

FSF Guide

FY14 Budget Resources for Principals

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http://www.nycboe.net/AdminOrg/Finance/budget/dbor/dbor_intranet/DFPM_Budget_Resources/FY14/BUDGET_RESOURCES.htmlhttp://www.nycboe.net/AdminOrg/Finance/budget/dbor/dbor_intranet/DFPM_Budget_Resources/FY14/BUDGET_RESOURCES.htmlhttp://www.nycboe.net/AdminOrg/Finance/budget/dbor/dbor_intranet/DFPM_Budget_Resources/FY14/BUDGET_RESOURCES.htmlhttp://www.nycboe.net/AdminOrg/Finance/budget/dbor/dbor_intranet/DFPM_Budget_Resources/FY14/BUDGET_RESOURCES.html


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Date Action

May 24, 2013 Allocations Issued

Work with CFN commences.

June 15, 2013 Deadline for Excess Letters to be Given to Affected Staff

All staff placed in excess post-May 24 should be issued excess letters by the principal.

Central funding of excess actions is subject to review and approval by the CFN and

clusters. Exceptional cases will also require central approval.

June 21, 2013 Budget Completion Due DateSchools with a Rollover Deficit from FY13

Completed budget must cover all items in the Galaxy Checklist, and be approved in

Galaxy by your CFN.

June 28, 2013 Budget Completion Due DateSchools with No Rollover Deficit

Completed budget must cover all items in the Galaxy Checklist, and be approved in

Galaxy by your CFN.

Rollover Deficit Payback Plan Due DateSchools with a Rollover Deficit from FY13

Key FY14 Budget Dates

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Staffing Policies

Excessing Guidelines and Hiring Exceptionsfor School-Based Titles

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With stable budgets this year, excessing should be very limited.

No excessing is permitted of Assistant Principals or Parent Coordinators, except in

closing/phase-out schools.

Excessing of all other titles will be subject to a strict review, and is only permitted

under the following circumstances:

o Significant enrollment changes

o IEP/student need changes

o Grant funded/mandated program ending

o Other exceptional/unique circumstances (e.g., as part of a financial hardship budget appeal)

By contracts, excessing letters must be given to CSA employees by June 15,

and to UFT employees by June 15 or as soon as is practicable thereafter.

Earlier notification enables excessed employees to begin their job searches before the

school year ends.

Excessing letters can be generated in Galaxy, and may be given before final approval

of budget/excessing.

Excessing

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After the close of Open Market (August 7), teachers and other UFT pedagogues

in excess may be hired for the 2013-14 school year on a provisional basis with

the agreement of the employee.

As in 2012-13, excessed pedagogical staff are to be utilized to cover long-term

absences/leaves that arise after the start of the school year.

Schools with vacancies should also consider/try-out excesses.

Starting in the fall, most employees in excess will have their school

assignments changed weekly, as in the 2012-13 school year.

In general, excessed pedagogues (teachers, APs, Guidance Counselors) will be

notified over the summer of their initial assignment for September.

Unless they are contacted or informed otherwise, support staff in excess (e.g.,

paraprofessionals and school aides) will report back to their current location next

September and will be reassigned from there in the early fall.

Any excessed pedagogue who has been in one location in 2012-13 will not be

assigned to that same school next year.

Excess/ATR Placement

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There are many hiring resources available to assist schools in screening and selection

of strong candidates: Open Market Transfer System (OMTS) - Open through August 7, OMTS connects principals

with teachers in excess and on leave, as well as UFT school-based staff seeking transfers.

Use OTMS to view applicant resumes, cover letters, writing statements, and service histories.

Use Galaxy to add details to your vacancies, which will appear to prospective candidates in

OTMS and inform their decisions on whether or not to apply.

New Teacher Finder (NTF) This online system can help you identify prospective external

hires with a passion for and commitment to working in our schools. NTF offers

Over 6,500 screened candidates, many in shortage/exception areas.

Features to help screen, search, review, track, and connect with quality external applicants.

Teacher Hiring ToolkitAvailable on the Hiring page on the Principals Portal, this

resource includes tools to support marketing vacancies, selecting high-quality candidates,

and utilizing OTMS and NTF.

Staffing Supports for Schools

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More information about all of these resources,

as well as contact information for your Recruitment Manager,

can be found on the Principals Portal Hiring Page.
http://intranet.nycboe.net/DOEPortal/Principals/SchoolSupport/SchoolOperations/Hiring/default.htmhttp://intranet.nycboe.net/DOEPortal/Principals/SchoolSupport/SchoolOperations/Hiring/default.htm


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Teacher Recruitment Events Scheduled throughout the summer, theseevents provide an opportunity to meet high-quality internal and external

candidates in-person.

You will be notified of these events via Principals Weekly, New Teacher Finder

postings, and other channels including direct notification to schools with

vacancies.

Smart Retention Reports these school-specific reports, now available on the

Principals Portal HR Reports and Systems page, are designed to help principals

be more strategic in keeping and growing their best teachers

Each schools interactive report offers data to support you in reflecting on your

schools teacher retention patterns,

A toolkit of smart retention strategies is embedded in the report, and includes

proactive strategies and resources for retaining high-performing teachers and

improving or removing low performers.

Other Staffing Resources for Schools

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http://intranet.nycboe.net/DOEPortal/Principals/MySchool/HR/default.htmhttp://intranet.nycboe.net/DOEPortal/Principals/MySchool/HR/default.htm


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Any questions after the webcast should be directed to your CFN orsent by e-mail to [email protected].

FAQs will be posted on the Principals Portal and Budget Resources

page by June 3, 2013.

Questions

Presented by

Chancellor WalcottDivision of Finance

Division of Human Resources

May 2013

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mailto:[email protected]://intranet.nycboe.net/DOEPortal/Principals/MySchool/Financial/default.htmhttp://www.nycboe.net/AdminOrg/Finance/budget/dbor/dbor_intranet/DFPM_Budget_Resources/FY14/BUDGET_RESOURCES.htmlhttp://www.nycboe.net/AdminOrg/Finance/budget/dbor/dbor_intranet/DFPM_Budget_Resources/FY14/BUDGET_RESOURCES.htmlhttp://www.nycboe.net/AdminOrg/Finance/budget/dbor/dbor_intranet/DFPM_Budget_Resources/FY14/BUDGET_RESOURCES.htmlhttp://www.nycboe.net/AdminOrg/Finance/budget/dbor/dbor_intranet/DFPM_Budget_Resources/FY14/BUDGET_RESOURCES.htmlhttp://intranet.nycboe.net/DOEPortal/Principals/MySchool/Financial/default.htmmailto:[email protected]

chancellors webinar 05-24-13

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