kodak info activate's web based distributed capture
DESCRIPTION
Kodak info activate's web based distributed capture Global Directions 2013TRANSCRIPT
Kodak Info Activate’s Web Based Distributed Capture
Now a Successful Enterprise Solution
• Capture – Past, Present and Future
• Enterprise Acceptance – Ease of use, Knowledge and Controls
• Business Integration – Disparate Data Sources, Ease of Connectivity,
Standardization
• Return on Investment – Implementation, Deployment & Maintainability
Capture – Past, Present and Future It is NOT Scanners…
Capture – Past, Present and Future It is NOT Technology... or the Software Product.
How to use Capture to:
• Share
• Collaborate
• Automate
• Improve
Business Processes
Work Environment
Capture – Past, Present and Future
Capture – Past, Present and Future
• Enterprise Acceptance – Ease of use, Knowledge and Controls
• Business Integration – Disparate Data Sources, Ease of Connectivity, Standardization
• Return on Investment – Implementation, Deployment & Maintainability
Capture – 1993 and Before
Technology Considerations at each PC User’s Application Considerations
Thick client installations Lots of interaction
Scanner Settings Many document types to select from
Configuration of “Document batches” to support
Remember scanner settings for each document type
Define & Map fields to capture Many options. “Must be a scanning expert” perception
PC configurations and software versions Not easy to use; does not lend itself to the office environment
Network connectivity
End user support
Capture – 1993 and Before
Enterprise Considerations
What to do about Automation?
How to Control Output Formats?
How to Control Configurations Changes?
How to manage software Updates and Upgrades?
How to manage the effects of hardware Updates and Upgrades?
Management of Access Controls and Security settings at each location.
These capture solutions have been hard to implement across the enterprise and hard to integrate easily with business processes.
Needing specialized training and local technical support across the enterprise.
Capture – Past and Present
These capture solutions have been hard to implement across the enterprise and integrate easily with the business processes.
Cost Increases are driven by Murphy’s Laws
Large fixed Costs
Murphy’s Laws
> If anything can go wrong, it will
> If there is a possibility of several things going wrong, the one that will cause the most damage will be the one to go wrong
> It will be impossible to fix the fifth fault, without breaking the fix on one or more of the others
> Left to themselves, things tend to go from bad to worse
> If everything seems to be going well, you have obviously overlooked something
Capture – Past and Present
Remember These?
Capture – One last look at the Past
Murphy’s Laws
> If anything can go wrong, it will
> If there is a possibility of several things going wrong, the one that will cause the most damage will be the one to go wrong
> It will be impossible to fix the fifth fault, without breaking the fix on one or more of the others
> Left to themselves, things tend to go from bad to worse
> If everything seems to be going well, you have obviously overlooked something
Capture – Past and Present
• Enterprise Acceptance – Ease of use, Knowledge and Controls
• Business Integration – Disparate Data Sources, Ease of Connectivity, Standardization
• Return on Investment – Implementation, Deployment & Maintainability
Capture – Future/Today
Centralizing the Management and Implementation of the Application
Capture – Today’s Paradigm Shift
Business Process Workflow
Activate Documents
Consistent Data Governance
Easy Use and Deployment
The Customer
> International Manufacturer in North America
> Approximately US$4 billions yearly revenues
> 21,000 Employees
> Develops, manufactures and sells their products outside the U.S.
> Develops and manufactures specific products for a major world wide corporation
Customer Solution
Customer’s Unstructured Data Environment
> No standards for capture of paper or electronic files
> Beginner in the use of SharePoint; Content across the enterprise
> No Enterprise Search platform and no corporate Content Management strategy
> No strategy for data and access controls during employee offboarding
> No Records Management
> Etc., Etc…
Customer Solution
Project Products Components • Kodak Info Activate – Distributed Capture
• Kodak Info Activate – Workflow
• Microsoft® SharePoint
• Concept Searching Suite – Enterprise Search – Taxonomy Management – Classification
• CDI’s Data Enhancement System™*
– Automatic Content Augmentation Solution – Automatic Semantic Metadata Generation Services
Customer Solution
*Patent Pending
Customer Solution Project Focus at Headquarters • Start with Finance and Administration
• Manufacturing Relations & Product Development
• Financial – SAP integration (Invoicing, Adjustments and Supporting Documentation)
• Commercial Sales
• Tax Compliance
• Legal Department and Chief Counsel
Continental Roll Out
Apply to Development and Manufacturing Groups
Customer Solution Project Deliverables to Support • Centralized Development and Administration of Solution
• Small Onsite Technical Support Footprint; Remote End user Support
• Standardize the capture of paper and electronic content
• Web based Distributed Capture accessible through the Internet
• Business Process Automation
• Document Classification
• Automatic Document Identification and Tagging
• Enterprise Search
• Use of SharePoint as the ECM
Customer Solution
Project International Support – Manufacturing Facilities
• Canada
• Mexico
• Costa Rica
• Colombia
• Ecuador
• Argentina
• Chile
• Brazil
Customer Solution
Project International Support – Sales Regions
• Canada
• Mexico
• Central America
• Venezuela
• Colombia
• Ecuador
• Peru
• Argentina
• Chile
• Brazil
• Russia
• Leverage SharePoint’s architecture and framework
• Enforce SharePoint’s Content Type specifications
• Set and enforce document format standards
• Standardize metadata assignment
– Through SharePoint stored lists
– Document processing workflows automated data assignment
• Sets business standards; documents are correctly named and delivered
• Centralized management and controls
• Easily and quickly adjust to changes in requirements
Kodak Info Activate Solution Impact
• Leverages existing hardware investments
– Any TWAIN compatible scanner
– Multi Function Peripherals
• Easy, intuitive user interface
• Eliminates special scanner setups for each Content Type
• No need to be a “Scanning Guru”
• Personalized user interface
Kodak Info Activate Solution Impact
• Delivers on Customer’s future requirements
– Mobile tablet applications
– Mobile phone applications
– From the Capture and Workflow applications
Kodak Info Activate Solution Impact
Question?