june 11, 2016 gms ptsa 8th grade celebration -...
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June 11, 2016
GMS PTSA8th Grade Celebration
“A Night in New York City”
PARENT AND STUDENT INFORMATION PACKET
*The 8th Grade Celebration is for Grafton Middle School 8th Grade Students only*
Greetings 8th Grade Parents and Students!
The 8th Grade Celebration committee is very excited about the upcoming
celebration in June. We have MANY fun activities planned with terrific
entertainment, awesome prizes and yummy food to munch on all night
long! This is your information packet regarding the event. Please read
carefully and return all relevant forms by the requested dates.
Included in this packet:• Event Date/Time and Ticket Sales Information
• Code of Conduct and Dress Code for the event
• Parent and Student contract (please return at the time of ticket purchase)
• Letter of Request for Parent Contributions and Donors
• Request for Parent Contributions and Donors form / Volunteer and Chaperone Request form
(information on where to sign up)
• Allergy information/Picture Information/Thank you gift information
• Student Pictures Request form for DVD Slide Show Presentation
• T-shirt size form (please return)
Grafton Middle School
8th Grade Celebration
*** PICK UP: The 8th Grade Celebration
ends at 8:30 p.m., please be there at that
time to pick your child up. No student
will be released before 8:30 p.m. unless
a parent comes inside to sign them out. NO LIMOS!
Where:Grafton Middle School
When:Saturday 11th June 2016
6:30 p.m.-8:30 p.m.Student check in 6:00 p.m.-6:30 p.m.
Tickets:Cash or check written to GMS PTSA
On sale for $15 - June 1, 2, 3and June 8
during all lunch blocks Available for $20 at the door
Dress
Gentlemen:Dress pants and a collared shirt.
Ladies:A dress, skirt or dress pants and a nice shirt.
All: No t-shirts or jeans
“A Night in New York City”
Student Code of Conduct and Dress CodeThe Code of Conduct and the Dress Code needs to be adhered to just as any other
school function. Student dress and appearance is to be neat, clean and respectful.
Shoes must be worn at all times. The principal may add additional guidelines and
reserves the right to determine what dress and appearance is appropriate for the
event. This is NOT a prom! Students will have that to look forward to in high school.
We do not want to turn students away at the door, but both the Student Code of
Conduct and the Dress Code will be enforced. Please refer to pg. 43 of the 2015-
2016 Student Handbook and Conduct Code and pg. 3 of the students 2015-2016
Agenda. Thank you for your cooperation.
Please note the following examples of inappropriate clothing
or attire, including, but not limited to:
Halter tops, tank tops, spaghetti straps
Clothing which exposes the midriff, shoulders and/or back. (this includes
transparent material )
Clothing that is too tight, too revealing, or too short (no shorter than 3 inches
above the knee)
Clothing which promotes drugs or alcohol
Clothing which leaves undergarments exposed
Non-religious head coverings
Shoes with rollers
No formal wear (for 8th grade celebration)
No costumes
No props
Here are some examples of Appropriate attire:
Shoes must be worn at ALL times! The student should wear comfortable shoes or bring a pair of comfortable shoes with them. The student will not be allowed to walk around with bare feet or just socks on their feet. Thank you for your cooperation on this matter.
***Students are encouraged to meet with an administrator or send
in a picture if they have questions about their clothing choice for
the evening
By signing below, both my student and I
verify that we have read and understand the
student code of conduct and the dress code
as stated on the previous page and in the
YCSD student handbook and student agenda.
Also by signing below, my student and I
understand that if clothing does not meet
dress code, entry will be denied until the
dress code violation has been resolved.
Please sign, date and return when purchasing
a ticket to the event. Tickets cannot be
purchased without a signed agreement.
_________________ ___________________ ____________
Parent Printed Name Parent Signature Date
_________________ ___________________ ____________
Student Printed Name Student Signature Date
___________________________________________________________
Request for ContributionsThe 8th Grade Celebration Committee continues to work hard raising funds and
coordinating plans for a spectacular evening commemorating the many
accomplishments of our 8th graders in their final year as middle school
students. GMS 8th grade students are invited to “A Night in New York City”
on June 11, 2016; with a live DJ, age-appropriate music, dancing, ping pong,
basketball, beat the goalie, trivia games, carnival games, temporary tattoos,
selfie stations, food, beverages, prizes (must be present to collect), and other
fun activities throughout the night.
As you can imagine, this event is costly and your donations would go a long way
in helping us honor our 309~8th grade students! Contributions can include
merchandise, gift cards, food/beverage items, services, and of course, cash.
Please consider contacting friends who are business managers/owners or
donating your own services to students (e.g., spa, hair salon, guitar/piano
lesson, etc.).
This support will allow us to:
1) sponsor the attendance of students whose families are in financial difficulties
2) provide T-shirts for all 8th grade students
3) raffle off numerous door prizes
4) offset the many costs associated with this event
In order to collect and sort donations, purchase gifts, and prepare for the event
in time, we ask that you please respond to our request for funds and
donation items and services by May 13, 2016.
Please see the following page for the donation form. If you choose to donate,
please fill out the attached form and return with your donation.
GMS PTA would like to thank you in advance for all donations. If you have any
questions feel free to contact Darlene Heinz @ [email protected]
or 757-810-2303.
The 8th Grade Celebration is organized by volunteers from GMS PTSA, a registered
501(c)(3) tax-exempt organization. Your monetary, product, or service donation is tax
deductible to the extent allowed by law. We will provide you with necessary tax receipts
upon request. Thank you again for your support!
Please return completed forms to the front office no later than May 13, 2016.
Donor Form for GMS PTSA 8th Grade Celebration
Donor Name (for bulletin board)
Phone
DONATION INFORMATION
Cash or Check (Payable to GMS PTA) Amount: $10 $20 $50 Other: $___________________
Name and description of other (non-cash/check) donation:
Merchandise_____________________________________________
Service___________________________________________________
Value of donation: $ _________________
Thank you for your generosity. We appreciate your support!
8th Grade Celebration Volunteer & Chaperone Request
In order to make this celebration a success we need YOU!!
If you’d like to volunteer as a chaperone or for the set up committee,
sign up at http://graftonmiddle.my-pta.org/content.asp?PageID=10 and
click the link under the 8th grade celebration for volunteers.
If you’d like to donate food, beverages, or money for food purchases,
sign up at http://graftonmiddle.my-pta.org/content.asp?PageID=10 and
click the link under the 8th grade celebration for food donations.
Food AllergyThere will be several varieties of food and drink available at the
event. We know that there are many different allergies that
some students may suffer from and the 8th Grade Celebration
Committee will label the food the best that they can to avoid
any allergic reactions. It is important that students take
precautions as well when they are making their food choices
for the evening. Thank you!
Thank you for coming!!Every student that purchases a ticket will receive a Grafton
Goody Bag. Students that purchase their tickets during pre-sale
ticket sales will ensure that they receive their gift on the night of
the event.
We are making a DVD Slide show to show at the 8th Grade
Celebration. If you would like your child to be included please
provide the following:
•Digital Pictures – please use JPEG format, if scanning, scan at a 300
DPI. This will give the clearest and best quality. You may email them
a baby/toddler picture (no professional)
a k-5th grade picture (no professional)
a current picture (no professional)
label all pictures with first and last name
(ex: Joe_Smith 1, Joe_Smith 2)
Pictures must be received by May 13th to allow enough time to put
the slide show together. If you have any questions contact Darlene
Heinz @ [email protected]
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Please fill out and return to front office with your pictures by May 13 if your
copies aren't electronic.
Name ________________________________ Civics Class_______________
Email _________________________Phone Number ____________________
•Hardcopies of Pictures – should include the form below. Please drop
off in school office in envelope labeled “8th grade celebration pictures”.
The picture will be returned when the movie is completed.
GMS 8th Grade T-Shirt
This gift is in honor of all their accomplishments
throughout middle school! Every 8th grade student will
receive a shirt whether they attend the celebration or not.
This is the design chosen by the students. A class list will
be on the back.
T-shirts come in adult sizes. Mark student’s size and return form to
the front office by April 16, 2016. Students shirts are provided at no
charge, if you are interested in purchasing additional t-shirts @ $6 ea.
Send e-mail to [email protected].
Name: Phone:
Civics Block: Civics Teacher:
T-shirt size Small Medium Large X-Large XX-Large