ISLAND REGIONAL TRANSPORTATION PLANNING ORGANIZATION Executive Board Meeting of October 25, 2017

Meeting Materials Contents

Page

1 Agenda 1

2 Regional Transportation Improvement Plan 2

3 Federal Funds Work Plan 3

4 Minutes of July 26th Executive Board Meeting 4

Note: Packet materials are numbered in red at the bottom of each page

ISLAND REGIONAL TRANSPORTATION PLANNING ORGANIZATION

AGENDA

Call to Order / Welcome and Introductions

1 Motion to Approve the Agenda Action

5 min 2 Motion to Approve Minutes of September 27th Action

3 Executive Board Holiday Recess Action

4 Regional Transportation Improvement Plan Action 10 min

5 Obligation Target Strategy Direction 5 min

6 Next Call for Projects Direction 5 min

7 Consultant Selections:

Special Needs Transportation Project

Regional Transportation Plan Project

Update 5 min

8 Farmhouse Gang:

Transportation & Health Care Workshop

November Meeting for Elected Officials

Update 5 min

9 WSDOT Projects (WSDOT Staff) Update 10 min

10 New Items (all) Discussion 5 min

Adjourn (Chair Price Johnson)

Acronym Key: WSDOT: Washington State Department of Transportation IRTPO: Island Regional Transportation Planning Organization RTIP: Regional Transportation Improvement Plan STBG: Surface Transportation Block GrantTA: Transportation Alternatives

Next meeting: January 24, 2018 (pending Board recess approval)

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Agency Project Name DescriptionTotal Cost w/

matchGrant /Planned

ObligationCategory STIP ID

NE 7th Ave. Reconstruction Street reconstruction with addition of non-motorized facilities, transit connections & illumination

$4,676,786 STBG / 2018-19 Reconstruction (no capacity)

WA-09192

NW Heller Street Overlay Overlay surface for maintenance, replace curb ramps and restripe $360,600 STBG / 2019 Maintenance /Restoration

WA-07425

Waterfront Trail Repair Project Repair Veteran’s Park trail segment at slide location $150,000 TA / 2018 Pedestrian /Bicycle

WA-06418

Swantown Ave/ Heller St/Fireside Ln Intersection Improvements

Install traffic signal at Swantown Ave/Heller St/Fireside Ln intersection $1,030,100 STBG / 2018-19 Safety WA-07520

South Whidbey Bicycle Tour Route

Establish a signed bicycle route for South Whidbey and update bicycle map $85,000 TA / 2018 Pedestrian /Bicycle

WA-02971

RTPO UNIFIED WORK PROGRAM Develop and Implement annual Unified Planning Work Program for the Island RTPO

$150,000 / yr STBG / 2018-22 Administration IC01-5001

New County Road - Race Rd to Houston Rd Connector

Design, right of way and construction of new two-lane rural road from Race Road to Houston Road

$6,985,000 NA /2018-19 New Construction Roadway

WA-02693

Clover Valley Road Intersection Improvements

Construct round-about at the 3-way intersection of Clover Valley, Ault Field and Heller Roads

$2,488,000 NA / 2018-19 Reconstruction (no capacity)

WA-02959

Crescent Harbor / Regatta Avenue Intersection Improvements

Intersection improvements for Crescent Harbor Road / Regatta Drive $4,119,800 STBG / 2018-19 Safety WA-02980

Camano Island Bicycle Route Establish a signed bicycle route for Camano Island and update maps $127,000 TA / 2018 Pedestrian /Bicycle

WA-08137

Central Whidbey Bicycle Tour Route

Establish a signed bicycle route for Central Whidbey Island and update bicycle maps

$100,000 NA / 2018 Pedestrian /Bicycle

WA-07858

Honeymoon Bay Rd Turn lane at SR 525

Low-cost improvements for Honeymoon Bay Road approach to SR 525 $68,000 NA /2018 Safety WA-02844

Clinton To Ken's Corner Trail Design and build multi-use, non-motorized trail from Deer Lake Road to Cultus Bay Road

$4,520,000 STBG & TA / 2019-22

Pedestrian /Bicycle

WA-09712

Libbey Road to Kettles Multi-Use Trail Connector

Design and build multi-use, non-motorized trail from Libbey Road to north entrance of Kettles wildland trail system

$1,312,000 STBG / 2018-19 Pedestrian /Bicycle

WA-02969

Second Street Overlay (Anthes to Debruyn)

Resurface remaining portion of Second Street and replace deteriorated water main within project extent.

$568,500 STBG / 2018-19 Maintenance /Resurfacing

WA-09695

DeBruyn Ave Overlay (2nd to 3rd Street)

Resurface of DeBruyn Ave $130,050 STBG / 2018-19 Maintenance /Resurfacing

WA-09701

Third Street Overlay (Debruyn to Brooks Hill Road)

Resurface of Third Ave $442,900 STBG / 2018-19 Maintenance /Resurfacing

WA-09705

Park Avenue milling and overlay (1st Street to 2nd Street)

Resurface Park Ave $117,400 STBG / 2018-19 Maintenance /Resurfacing

WA-09699

SR 532/Camano Island to Juniper Beach Rd Vic - Rumblestrip Installation

Install centerline/shoulder rumblestrips $338,788 2018-19 Safety WA-07345

SR 532/Sunrise Blvd - ADA Compliance

Upgrade ADA sidewalk ramps $140,500 2018-19 Safety WA-08645

Asphalt/Chip Seal Preservation Island County

Resurface the roadway with chip seal or hot mix asphalt-tentative locations SR 20 Spur & SR 525 (Clinton)

$6,267,641 2018-21 Maintenance /Restoration

WA-08651

SR 20/Deception Pass Bridge – Painting

Paint existing structure $14,577,332 2018 Bridge WA-08640

SR 20/Deception Pass & Canoe Pass Bridges - Special Bridge Repair

Replace corroded steel on bridges (total for portion within IRTPO boundary) $632,225 2018 Safety WA-09835

SR 20/Banta Rd - Intersection Safety Improvements

Improve intersection to reduce congestion and improve safety $2,507,831 2018-19 Safety WA-09497

SR 20/Eagle Vista Dr to Ault Field Rd Vicinity - ADA Compliance

Upgrade ADA sidewalk ramps $623,378 2018 Safety WA-09494

Oak Harbor

Island County

WSDOT

Langley

SFY 2018 IRTPO Regional Transportation Improvement Program (RTIP)

Listed projects include those with IRTPO awarded, federal transportation funds as well as other projects deemed regionally significant

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2018 2019 2020 2021 2022NE 7th Ave Improvement Project $242,200 $540,000

Clinton to Ken's Corner Trail Deer Lake Rd/Langley Road/SR525 $250,000 $500,000Langley Third Street $382,900

Langley Second Street $458,000Langley DeBruyn Avenue $112,450

Langley Park Avenue $101,400Regional Transportation Planning Work Program $88,667 $88,667 $88,667 $88,667 $88,667

Swantown / Fireside / Heller Intersection Improvements $851,500Crescent Harbor / Regatta Intersection $1,200,000

Crescent Harbor Resurfacing ICrescent Harbor Resurfacing II

NW Heller Street Overlay $269,015Langley Cascade Ave Rest. (6th to Wharf)

Total Planned Obligation $2,585,617 $1,999,182 $88,667 $588,667 $88,6674 year Total $5,262,133

Obligation Target (about $1M added annualy) $2,218,575 $673,958 -$284,224 $668,109 (WSDOT) 4 Year Targets $5,322,974

2018 2019 2020 2021 2022Clinton to Ken's Corner Trail Deer Lake Rd/Langley Road/SR525 $225,000

Central Whidbey Bicycle Loop $86,500Waterfront Trail Repair CN $120,000

South Whidbey Bike Route CN $80,000Camano Island Bike Loop PE + CN $125,000

Total Planned Obligation $411,500 $225,000 $0 $0 $0 4 year Totals $636,500

Obligation Target (about $92K added annualy) $366,531 $47,031 -$85,969 $6,031 (WSDOT) 4 Year Targets $627,967

Federal Funding Workpan (Proposed schedule for STBG / TA awarded projects )

TA (STBG Set-aside)

STBG Projects

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ISLAND REGIONAL TRANSPORTATION PLANNING ORGANIZATION (IRTPO) EXECUTIVE BOARD

MINUTES OF THE MEETING

September 27, 2017

Executive Board Members in Attendance:

Member Attendance List Members not in Attendance

Jill Johnson, Island County Commissioner

Helen Price Johnson, Island County Commissioner

Rick Hannold, Island County Commissioner

Mike Nortier, Island Transit Exec. Dir

Bob Severns, Mayor City of Oak Harbor

Jennifer Meyer, NAS Whidbey

Molly Hughes, Mayor, Town of Coupeville

Tim Callison, Mayor, City of Langley

Curt Gordon, Port of South Whidbey

Jackie Henderson, Island Transit

John Mishasek, Port of Coupeville Commissioner

Bill Oakes, IRTPO Executive Director

Jay Drye, WSDOT

Todd Carlson, WSDOT

Other Attendees Facilitator

Connie Bowers, Island County Brian Wood, IRTPO Staff

September Action Items:

Update website with final agenda and minutes

Prepare letter of input for Washington Transportation Plan

Research USBR and invite John Pope to discuss with Board

Send SFY 2017 UPWP report to WSDOT

Meeting started at 11:20am

Motions:

Agenda: Motion approved, all in favor.

Minutes of July Meeting: Motion approved, all in favor.

USBR: Motion to table United States Bicycle Route letter of support item and discuss at future meeting of the IRTPO Board was approved, all in favor.

State SFY 2017 UPWP Report: Motion to accept SFY 2017 progress report to WSDOT was approved, all in favor.

Letter of Input for WTP: Motion to approve letter of input for the Washington Transportation Plan was approved, all in favor.

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United States Bicycle Route Draft Letter of Support

A draft letter of support was presented to the Board for new United States Bicycle Routes.

A brief background of the USBR was reviewed.

The primary route of interest to Island Region was USBR 97.

It was noted that this draft letter mirrored a resolution by the Skagit Council of Governments, which kept the support general in nature and did not commit to funding or improvements.

Question: Why should we do this at all?

Answer: o It helps identify routes that might be better suited to bicycle travel. o Bicycle tourists are more likely to spend money along a designated route. o If grant funding becomes available, it may be easier to compete for it. o From WSDOT’s perspective, it is helpful to predict which routes bikes will use. o This helps local jurisdictions weigh in on better routes or routes that will promote economic

development.

Question: What about liability?

Answer: WSDOT Northwest Region inquired and were informed that designation does not increase liability.

Comments: o This is setting the stage for future obligation for Island County. o The Cascade Bicycle Club is a lobbying organization and that is where this is coming from.

Question: Is this any different from a road being designated as a scenic route?

Answer: It is in the same vein as a scenic route.

Clarification: The IRTPO does not make a recommendation to the authorizing body, AASHTO. WSDOT makes that recommendation and ASSHTO makes the designation. ASSHTO does have national design standards for bike routes. If you designate a non-motorized route, you get points in your funding matrix for that route, which also means that you would need to look at non-motorized facilities there.

Progress Report to WSDOT for State SFY 2017 Unified Planning Work Program (UPWP)

A draft progress report to WSDOT reviewing the IRTPO’s Unified Planning Work Program efforts for SFY 2017

was reviewed for the Board. The following information was noted:

o The report was reviewed by WSDOT and the TAC.

o The IRTPO was only able to charge to the grant for a 6 month period, despite work performed on behalf

of WSDOT after the IRTPO designation. Our UPWP work expenses exceeded the grant allocation by

WSDOT.

Question: What does the UPWP budget short fall mean for the IRTPO?

Answer: We only charged WSDOT for 6 months and still spent more than the annual grant funds WSDOT

provided. This indicates that RTPOs are underfunded by the state. The IRTPO has additional funding from a

federal Surface Transportation Program grant that covers the additional expenditure.

Washington Transportation Plan Draft Letter of Input

A draft letter of input to the Washington Transportation Plan was presented. The letter was based on board discussion during the July 2017 IRTPO meeting where WSDOT reviewed the plan development.

Question: What about military vehicles?

Answer: This letter draws attention to needs not already addressed in the system.

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Question: Regarding sweeping highway shoulders, are we making too many demands on our state roadway system?

Answer: This appeal is general and primarily refers to maintenance.

The meeting adjourned at 12:00 PM.

NEXT MEETING: Oct 25, 2017

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