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INVITATION FOR PRE-QUALIFICATION OF BIDDERS (INTERNATIONAL COMPETITIVE BIDDING)

__________________________

PQ DOCUMENT NO.: OIL/PP/PQ/01/2013

for

Engineering Design, Procurement, Construction, Installation &

Commissioning

of

Produced Water Effluent Treatment Plant of 5000 m3 Per Day

capacity

at

Greater Tengakhat Area, Duliajan, Assam

on BOO (Build, Own and Operate) basis

for

OIL INDIA LIMITED,

Duliajan, Assam, India

(A Government of India Enterprise)

Website: www.oil-india.com

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INDEX

Invitation for Prequalification ................................................................. 3

General Scope Of Work ............................................................................ 6

Introduction ............................................................................................ 6

ETP Capacity: ........................................................................................... 6

Scope of Work........................................................................................... 6

Completion Period ................................................................................. 10

Facilities to be provided by oil at Nominal charge: .............................. 10

Statutory Requirements ........................................................................ 10

Scope related to various Engineering Services ..................................... 11

a) Civil scope of work: ...................................................................... 11

b) Mechanical & Piping scope of work .............................................. 12

c) Electrical scope of work ............................................................... 12

d) Instrumentation scope of work: ................................................... 13

Liquidated Damages ............................................................................... 14

Applicable Law:....................................................................................... 14

Technical experince and financial capabilty: ........................................ 15

Salient Conditions.................................................................................. 18

Documents required alongwith pre-qualification application .............. 20

(Form –A) .............................................................................................. 20

(Form -B) .............................................................................................. 21

(Form –C) ............................................................................................. 23

(Form –D) ............................................................................................. 24

(Form –E) ............................................................................................. 25

(Form - F) ............................................................................................. 27

(Form - G) ............................................................................................. 30

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Invitation for Prequalification

1.0 Oil India Limited (OIL) intends to establish a 5000 M3 Per Day capacity Effluent Treatment Plant (ETP) at its Oilfields in the state of Assam, India for handling the Produced Formation Water from different fields.

OIL plans to get the plant constructed by interested parties on Build, Own and Operate basis (BOO). This Global Notice is issued for

prequalifying the firms / Consortium for construction of the said Effluent Treatment Plant and its Operation and Maintenance (O&M) for 10 years.

2.0 Under the BOO contract, the Contractor shall mobilize/ construct the

ETP along with all subsidiary equipments and accessories at site and operate the same for a period of 10 years after installation and commissioning. The ownership of the Plant and Equipment will rest

with the BOO Contractor. Detailed terms and conditions of the Contract will be provided in the Bidding document issued in due course to all those parties who are meeting the Pre-qualification

criterion.

2.1 The Location of the proposed ETP will be at Tengakhat in Dibrugarh District in Assam inside an existing Installation owned and operated by OIL. The land for the ETP will be provided by OIL on lease basis.

3.0 The tendering process will be completed in two stages:

a) Prequalification of the interested parties through press notification in

the first stage.

b) Selection of successful bidder from among the prequalified parties on the basis of Techno-commercial evaluation in the second stage.

3.1 To be Prequalified, the bidders should mainly fulfill following three criteria:

a) Fulfill the Experience criteria (Clause 10.1) w.r.t the scope of work

(clauses 3.0 to 7.0). Supporting documents required for evaluation

(Format attached alongwith). b) Fulfill the Financial criteria (as indicated in Clause 10.2 ).

Supporting documents required for evaluation (Format attached alongwith).

c) The party should be interested to carry out the job as indicated in

the Scope of Work on Build, Own and Operate (BOO) basis as per

OIL’s terms and conditions.

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3.2 The detailed tender document for the final selection will be issued only to the Pre-qualified parties without going for press/open tender again.

The eligible parties will be required to submit their detailed technical and financial offer only after obtaining the detail bid document from

OIL. 3.3 The Contract will be awarded to the techno-commercially successful

bidder after evaluation of their technical and financial offer. Tentatively the Letter of award (LOA) is expected to be issued after completion of the two-stage tendering process in March 2014.

3.4 Expected Completion period for Construction and Commissioning of

the ETP will be 18 months from the date of issuance of LOA.

4.0 Keeping in view the foregoing, OIL now invites Pre-qualification

Applications from reputed and experienced parties meeting the prescribed qualification criteria for inviting detailed Techno-commercial

and Financial offers at a later date from eligible parties for Construction of the Effluent Treatment Plant at Tengakhat and its Operation and Maintenance for 10 years on BOO basis.

5.0 Complete set of prequalification requirements are furnished in the

following pages and the same are to be downloaded and referred by

Applicants for submission. Each Applicant is required to submit a Demand Draft or Banker’s cheque for Rs.40,000.00 or USD 650.00

(non-refundable) in favor of "Oil India Limited" payable at “Duliajan” towards cost of these Prequalification Documents.

5.1 All the certificates & documentary evidences submitted in support of

Eligibility Criteria described in this Prequalification document must be

duly notarized by Govt. approved Notary with their seal, sign and date.

The date of such notarized copy should not be more than one year old.

OIL reserves the right to check the original certificates/ documents at

any point of time, if desired, and the required documents shall have to

be produced by the parties for authentication.

6.0 PRE-BID CONFERENCE :

6.1 A pre-Bid conference will be held at Guwahati on 24.09.2013 for

providing clarifications to prospective bidders on the technical

requirement, terms and conditions etc. to enable them to understand the

exact service requirement of the Company. Parties interested to attend the

pre-bid conference should contact/intimate well in advance (at least 4

working days prior to pre-bid conference) for details of the venue & time,

to the General Manager (Production Project), Oil India Ltd., P.O. Duliajan-

786602, Phone: 91-374-2807209, E-mail: prodproj@oilindia.in.

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6.2 Only those parties who submit the Application Fee of RS. 40,000 / USD650 as detailed in Para 5 above shall be allowed to participate in the

Pre-Bid conference. Therefore, parties intending to attend the Pre-Bid conference must carry and submit the requisite Demand Draft/Banker`s

Cheque in the Conference. At the most 2 (two) representatives from each prospective bidder shall be allowed to participate in the pre-bid conference. All costs for attending the pre-bid conference shall be to

prospective bidders’ account. 6.3 The prospective bidders shall submit their queries through E-mail /

Courier addressed to General Manager (Production Project), Oil India Ltd., Duliajan-786602, Assam at least 4 working days prior to the date of pre-

bid conference and such queries must reach OIL’s office at Duliajan well in time. OIL shall reply /clarify their queries in the pre-bid conference. OIL will not be responsible for non-receipt or late receipt of any bidder’s

query in OIL’s office.

7.0 SUBMISSION: Interested Parties are invited to submit their Pre-Qualification Application

with their credentials and supporting documents mentioned above in a sealed envelope super-scribing the PQ Reference on the envelope latest by 15.30 Hrs(IST) on 04.10.2013 to the following address:

General Manager (Production Project)

Production Project Department Oil India Limited, Duliajan, Assam-786602

Contact No:0374-2807209

Notes:

i. Those parties who could not participate in the Pre-Bid Conference

but intend to participate in the Tendering process should ensure to submit their DD/Banker`s Cheque towards Application Fee along with their formal Application. Application(s) tendered

without requisite DD/ Banker’s Cheque towards cost of these pre-qualification documents either in the Pre-Bid conference or along

with the Application shall be rejected outright and same will not be considered for evaluation.

ii. Prospective Parties are requested to regularly check OIL`s website for any information / modifications issued in respect of this PQ Notification from time to time.

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GENERAL SCOPE OF WORK

1.0 INTRODUCTION

OIL INDIA LIMITED (OIL)’s Oil & Gas fields are located in the districts

of upper Assam, India. Produced Formation Water from different

fields are handled at various existing OCS operated and maintained

by OIL's in-house facilities. In order to ensure stipulated guidelines

and maintain parameters of produced water prior to its disposal or

injection as given in the Scope of Work, a produced water Effluent

Treatment Plant is proposed to be installed and operated and

maintained for a period of 10 years on BOO basis.

2.0 ETP CAPACITY:

The ETP capacity will be 5000 KLPD (two streams of 2,500 KLPD

each)

3.0 SCOPE OF WORK

a) The Proposed ETP is being installed to dispose/re-inject the produced

water after clarification to the sub-surface in Water Disposal Wells

(1,200 to 1,500 m depth) / Water Injection Wells (2,500 to 3,000 m

depth). The inlet produced water quality as against desired outlet

quality, as per guidelines are shown in the table given below :

Desired Water Quality for Disposal / Re-injection

Sl.No. Parameter Inlet parameters

range

Outlet

parameter

desirable

1. pH 7-9 6.5-8.5

2. Temperature Ambient-65 0C Not Concerned

3. Total Suspended

solids

Upto 150 ppm < 1 ppm

4. Filterability

(through 0.45µ

Filter)

1 – 2.5 Litres / 30

Min.

> 5 Litres / 30

Min.

5. Turbidity 100 – 180 NTU < 0.5 NTU

6. Dissolved Oxygen Upto 6 ppm <0.02 ppm

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Desired Water Quality for Disposal / Re-injection

Sl.No. Parameter Inlet parameters

range

Outlet

parameter

desirable

7. SRB 103 to 106 CFU/ml NIL

8. Any other Bacterial

Activity like GAB,

IRB, & APB

Not Measured NIL

9. Oil and Grease 100-5000 mg/l < 2 mg/l

b) A part of the treated water will be further treated using RO to meet

the following parameters as per CPCB guidelines:

Desired Water Quality as per CPCB Guidelines

Sl.No. Parameter Inlet parameters

range

Outlet

parameter

desirable

1. pH

Water From

Desired Quality for

Disposal / Re-

injection

6.5-8.5

2. Temperature Not Concerned

3. Total Suspended

solids

< 1 ppm

4. Turbidity < 0.5 NTU

5. Dissolved Oxygen <0.02 ppm

6. SRB NIL

7. Any other Bacterial

Activity

NIL

8. Zinc 0.1-0.7 < 1 mg/l

9. BOD 80-135 mg/l < 20 mg/l

10. COD 180-1400 mg/l < 60 mg/l

11. Chlorides 400-2400 mg/l < 500 mg/l

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Desired Water Quality as per CPCB Guidelines

Sl.No. Parameter Inlet parameters

range

Outlet

parameter

desirable

12. Sulphates 70-125 mg/l < 600 mg/l

13. TDS 3500-5000 mg/l < 2100 mg/l

14. % Sodium 60-85 < 50 mg/l

15. Oil and Grease < 2 mg/l

16. Phenolics 2-10 mg/l < 1.1 mg/l

17. Cyanides 0.002-0.04 < 0.2 mg/l

18. Fluorides 0.1-0.3 mg/l < 1 mg/l

19. Sulphides 0.07-0.3 < 1.0 mg/l

20. Chromium(Cr+6) 0.01-0.06 mg/l < 0.1 mg/l

21. Chromium Total - < 1.0 mg/l

22. Copper 0.02-0.4 < 0.2 mg/l

23. Lead 0.7-2.0 mg/l < 0.1 mg/l

24. Mercury - < 0.01 mg/l

25. Nickel 0.2-1.6 mg/l < 2 mg/l

c) The proposed process of the ETP shall incorporate (but not limited to)

Settling tanks, Tilted/Corrugated Plate Interceptor, Induced Gas Floatation, Necessary suitable Filters, Reverse Osmosis and Sludge treatment drying and handling facility.

d) The proposed ETP shall be a fully automated unit consisting of

electronic micro-processor based field instruments, analyzers, flow meters, etc as applicable, and to be controlled from a control room with a dedicated Basic process control system (BPCS) for automatic

process control and a dedicated SIS (Safety Instrumented System) as per applicable IEC61508 & IEC61511 standards. The supplied

control system should have provision for connection to the SCADA system of OIL for seamless data transfer.

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e) The ETP shall have facility for the above parameters to be routinely measured, monitored and recorded using suitable laboratory

equipments at site. The equipments are to be procured, installed and commissioned by the successful bidder in an onsite laboratory to be

established by the successful bidder. All the parameters to be monitored at least once in 24 hours and records are to be maintained for at least one year.

f) The proposed ETP shall have the capability to monitor and record few

critical parameters (will be indicated in the detail bid document)

online using suitable instrumentation based on latest & best available technology with monitoring facility from control room

through display panels. The critical parameters to be monitored both in inlet and outlet, on round the clock basis

g) A provision should be kept, for automatic recycling of the water through the process plant in the event of non conformity to the

critical parameters monitored online and it will be the responsibility of the Contractor for storing the recycled water which will be in addition to daily rate of 5000 KLPD.

h) Suitable storage capacity for both inlet and outlet water to take care

of the ullage for at least a period of 3 days.

i) It is the successful bidder’s responsibility to keep the proposed ETP

in operation without any interruption for which adequate standby streams may be included.

j) Any nonconformity of all other parameters measured in the laboratory will lead to rejection of the treated water, which the Contractor has to recycle for further processing.

k) Further, rejection of treated water due to non conformity with the

parameters as per lab test approved by OIL would attract Liquidated Damages as specified under Liquidated Damages Clause.

l) All systems should be designed, constructed and operated for uninterrupted /continuous operation.

m) Contractor shall make all arrangements for procurement,

mobilization, installation, testing and commissioning of all equipment

for the construction of complete system/equipment of ETP.

n) Complete operation and Maintenance of all Plant and equipment for a

period of 10 years as per BOO method will also be under the scope of

the Contractor.

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o) Any chemical Dosing including chemicals required for achieving the

desired parameters of processed water will be the responsibility of the

Contractor.

p) Contractor shall make all arrangements for sludge handing and

disposal.

4) COMPLETION PERIOD

The Completion period for the installation and commissioning of the

plant shall be 18 months from the date of issue of LOA.

5) FACILITIES TO BE PROVIDED BY OIL AT NOMINAL CHARGE:

a. The Land for the installation of proposed ETP measuring 120 × 70

meter (approx.) inside an existing OCS (Oil Collecting station) premises at a distance of approx 30 KM from Duliajan.

b. Requisite land for sludge handling and disposal.

c. Natural Gas for generation of power and any operational requirements of the Proposed ETP.

6) STATUTORY REQUIREMENTS

1. ETP plant shall be designed, constructed and operated so as to meet the requirements of applicable safety codes / standards, OMR, Indian

Electricity Rules, Environmental Protection Act 1986, OISD Standards etc.

2. All Works / systems provided under the Contract shall be designed and constructed in accordance with the prevalent National/ International codes and practices.

3. Developing plant earthing system in accordance with relevant codes /

specifications of Bureau of Indian Standards & DGMS requirements.

4. The contractor shall obtain all statutory approvals from DGMS, State

Pollution Control Board etc. on behalf of OIL. All statutory

requirements / formalities shall be met & fulfilled by the contractor,

irrespective of level of priority defined elsewhere. All liaisons with

agencies like DGMS, SPCB, MoEF for obtaining necessary statutory

approvals / clearances / permissions shall be in contractor’s scope.

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7) SCOPE RELATED TO VARIOUS ENGINEERING SERVICES

The Scope of Work encompasses total civil / structural /

mechanical/ piping / Instrumentation / Electrical works, Engineering, Supply, Transportation, Installation, construction, commissioning on BOO basis which includes but not limited to:

a) CIVIL SCOPE OF WORK:

The Scope of Work under this section involves design, detailed engineering, supply of all materials, construction, erection, testing, trial

runs and commissioning of all Civil Works for construction of the ETP per CPWD/BIS specifications.

Intending bidders in their own interest are advised to visit the site and assess the quantum of work before submitting their Application. Cost of such site visit shall be fully borne by the parties themselves. OIL will

only allow access to the site to the prospective Applicants upon receipt of prior intimation. The quantum of civil works include but is not limited to,

the following works:

1. Level surveys of the plot, Developing of area by earth filling, rolling

and compacting to raise the finish ground level (FGL) as per requirement. Designing and construction of roads, platforms,

pavements surrounding the new facilities, Electrical road crossing, instrument road crossing etc as required.

2. Design and construction of tank pads and various foundations required for placement of various pumps and motors required for the ETP.

3. Construction of Foundation for all equipments including package

items if any, as required for construction of the Effluent Treatment Plant.

4. Making arrangement for source water and laying of pipeline from source of utility water to the proposed ETP site as per requirement.

5. Design and construction of a suitable office with minimum storage space required for smooth running of the ETP. Plumbing and

sanitary network of the buildings including construction of septic tank etc. The Contractor shall also provide required furniture and fixtures at ETP office use.

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6. Land scaping, beautification and plantation in the non-operational area and within the boundary limit of ETP. Any other civil works left

out but required to be constructed for completion of the project.

b) MECHANICAL & PIPING SCOPE OF WORK

The mechanical & piping scope of work to be performed by Contractor

shall include (but not limited to):

1) Design, selection, procurement, inspection, installation, hookup,

testing, Hydrotesting, pre-commissioning, commissioning,

performance guarantee tests and O & M for all the mechanical

equipments, line pipes, valves, pumps, pipe fittings etc. as per

requirement of the ETP.

2) Detailed engineering, Design and finalization of the P&ID.

3) Preparation of technical data sheet, drawings, Safe Operation

Procedures for all static and rotary equipments and various packaged

items based on the requirements for operation of the ETP.

4) Complete piping of the installation with necessary pipe supports,

carrying Hydro tests of piping system, tanks etc. as per relevant

OISD, ASME, API standards and submission of test reports.

5) Obtaining all statutory approvals and certificates as per the

requirements for the equipments to be installed in the ETP.

6) OIL approved Third party inspecting agency will have to be engaged

for procurement of all critical items viz. (a) Tank / Tank plates (b)

Pumps (d) Compressors (e) Cranes (f) All filters etc.

c) ELECTRICAL SCOPE OF WORK

Complete design & detailed engineering consisting of all engineering

documents necessary for proper procurement including sizing and

selection of electrical system/equipments/cabling/earthing/lighting

required within the plant for installation, testing and commissioning of

the complete system. Broad scope of work shall include but not be

limited to the following :-

1. All electrical equipments/system must conform to CEA Regulations

2010.

2. Design/Selection/Commissioning/installation and O&M of gas based

Power Generating Set for the Plant. OIL will provide the natural gas

at nominal charge.

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3. Sizing and selection of all equipments including MV switchgear, MCC

Panel, lighting transformers, distribution boards, D.C. system, UPS,

lightning protection system as IEC 62305-3 etc.

4. Developing lighting distribution system for the complete plant.

5. Preparation of engineering documents/drawings such as complete

equipment list, motor list, relay settings, protection coordination

chart, equipment layout, overall and area wise

cabling/lighting/earthing, lightning protection system etc.

6. Preparation of hazardous area schedule Classification and drawing of

hazardous area as per (i) Oil Mines Regulations (DGMS Guidelines),

(ii) OISD-113, (iii) API-RP-500, (iv) IS-5572/5571, (v) IEC-79 & (vi) BS-

5345. It shall be the Contractor’s responsibility to obtain the

approvals/certificates from concerned authorities.

d) INSTRUMENTATION SCOPE OF WORK:

Complete design & detailed engineering consisting of all engineering documents necessary for proper design, selection, procurement including sizing and selection of Instrumentation and Control system /

equipments / cabling / earthing /installation, testing and commissioning of the complete system. On the basis of information collected by Contractor from site, the Contractor shall finalize all design

data to carry out engineering for a fully automated DCS (Distributed Control System) & PLC based control system based on latest technology

and as per prevalent industry standards. Contractor’s scope shall include but not be limited to the following.

1. The Instruments shall be supplied as mentioned in the scope of

supply for effective control, monitoring and safety of the system.

The automatic monitoring and control philosophy from a

centralized control room should be considered along with a

dedicated SIS (safety instrumented system) system. 2. ETP shall be provided with its own PLC to control, monitor and

safeguard the system. Controls, sequencing logic a n d s a f e

g u a r d i n g of t h e c omp l e t e ETP s h a l l b e successful

b idde r ’ s responsibility.

3. Preparation of engineering documents/drawings such as complete

instrumentation and control equipment list, field instrument list,

relay settings, protection coordination chart, block / logic diagrams

etc.

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4. It shall be the Contractor’s responsibility to obtain the

approvals/certificates from DGMS for installation and

commissioning of the complete instrumentation and control

facilities, systems & equipments within the plant.

8) LIQUIDATED DAMAGES In the event of the Contractor’s failure to strictly adhere in

providing/meeting the following, Liquidated damages shall be levied at the following rates.

FAILURE Liquidated Damages

(A) Delay in Completion of Installation and Commissioning of Plant as

stipulated in Completion Clause 4.0 above.

(A) @0.5% of 1st year Contract Price per Week or part thereof of delay subject to maximum of 7.5%, to be reckoned from

the date of the scheduled completion date.

(B) Liquidated Damages in case of Shut Down or non-conformity w.r.t water

quality

(B1) Grace period allowed for planned maintenance per quarter/ year will be indicated in the detailed bid document.

Any unplanned shutdown of the ETP will result in non-payment to Contractor

during the entire shutdown period. (B2) Any nonconformity w.r.t water

quality, as per lab test will lead to rejection of the treated water for onward disposal and such quantity shall not

attract any payment to Contractor.

9) APPLICABLE LAW:

a. The Contract shall be deemed to be a Contract made under, governed by and construed in accordance with the laws of India for the time

being in force and shall be subject to the exclusive jurisdiction of Courts situated in Dibrugarh/ Guwahati.

b. The Successful Bidder shall ensure full compliance of various Indian Laws and Statutory Regulations, to the extent applicable, as stated below, but not limited to, in force from time to time and obtain

necessary permits/licenses etc. from appropriate authorities for conducting operations under the Contract:

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1) The Mines Act, 1952 - as applicable to safety and employment conditions.

2) The Mines Rules, 1955 3) The Oil Mines Regulations, 1984.

4) The Workmen's Compensation Act, 1923. 5) The Payment of Wages Act, 1963. 6) The Payment of Bonus Act., 1965.

7) The Contract Labour (Regulation & Abolition) Act, 1970 and the rules framed thereunder.

8) The Employees Pension Scheme, 1995.

9) The Interstate Migrant Workmen Act., 1979 (Regulation of employment and conditions of service).

10) The Employees Provident Fund and Miscellaneous Provisions Act, 1952.

11) The AGST Act, WB & Bihar Tax Act

12) Service Tax Act. 13) Customs & Excise Act & Rules

14) Assam, West Bengal and Bihar Entry Tax Act 15) Value Added Tax 16) Environment Protection Act,1986

17) Water Act, 1974 18) Air Act, 1981 19) Hazardous Waste Rules,2008

20) Public Liability Insurance Act

10) TECHNICAL EXPERINCE AND FINANCIAL CAPABILTY:

10.1.0 EXPERIENCE: The bidder must meet the following criteria:-

10.1.1 (a) The bidder must have experience of successfully completing one

project of designing, engineering, installing and commissioning of

Produced Formation Water Effluent Treatment Plant based on the

technology incorporating TPI/CPI, IGF, Filtration, RO and sludge

handling etc. during the last 7(seven) years as on the closing date of

this Invitation for Pre-Qualification.

(b) Bidder must have an experience of operating and maintaining a

Produced Formation Water Effluent Treatment Plant of minimum

capacity of 1000 KLPD for minimum continuous one year during

last 7 (seven) years as on Pre-Qualification Invitation closing date in

addition to clause No 10.1.1(a).

10.1.2 Any bidder who meets either of the above clause 10.1.1(a) or

10.1.1(b) but not both, can also bid provided they have a

MOU/Agreement with a party who meets the shortfall and fulfills

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the requisite experience criteria. In such situation, the party has to

submit the valid MOU/ Agreement during the contractual period.

10.1.3 Bidder should submit following documents along with their

Application:

(a) Copies of relevant pages of Contracts & Completion Certificate /

payment Certificate or any other document issued by the

client(s), which can substantiate successful completion of the

job in support of their experience mentioned in Para 10.1.1(a)

and/or 10.1.1(b).

(b) Self attested MOU/Agreement as supporting document for

clause 10.1.2 above for the contractual period.

10.2.0 FINANCIAL CAPABILTY

10.2.1 The bidder shall have an average annual financial turnover of

minimum Rs. 10.00 Crores (or US$ 1.75 million) during the last 3 (three) years ending 31.03.2013 (for Accounting year April-March) and 31.12.2012 (for calendar Accounting year). Documentary

evidences in the form of Audited Balance sheet and Profit and Loss Account for the last 3 (three) years ending 31.03.2013 (or

31.12.2012) as applicable shall be submitted alongwith the Application.

10.2.2 In case the audited Balance sheet and Profit and Loss Account submitted are in currencies other than INR or US$, the bidder shall have to convert the figures in equivalent INR or US$ considering

the prevailing conversion rate on the date on which the audited Balance sheet and Profit and Loss Account were signed.

10.3.0 Bid from Indian Company/Indian Joint Venture Company with

Technical Collaboration/ Joint Venture Partner:

10.3.1 In case, the bidder is an Indian Company/Indian Joint Venture Company, who satisfies the minimum experience requirement as per

clause 10.1.1(a) or 10.1.1(b) above, provided they also fulfill the financial criteria as per clause No.10.2.1 above can also bid on the strength of Technical Collaborator/Joint Venture partner who meets

the shortfall criteria laid down at clause No. 10.1.1(a) or 10.1.1(b) above.

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10.3.2 Indian bidders quoting based on technical collaboration/ joint venture, shall submit with their Application a Memorandum of

Understanding (MOU) / Agreement with their technical collaborator/ joint venture partner clearly indicating their roles

under the scope of work which shall be addressed to OIL and shall remain valid and binding for the contract period under this tender.

10.3.3 Any party who is extending technical support by way of entering in to technical collaboration with another party shall not be allowed to submit an independent bid against the tender and such bids shall

be straightway rejected. Further, all bids from parties with the technical collaboration support from the same Principal will be

rejected. 10.4.0 Bid from Consortium of companies:

10.4.1 In case, the bidder is a Consortium of companies, the following

requirement should be satisfied by the bidder:

a) The Leader of the Consortium should satisfy the minimum

experience requirement as per clause No. 10.1.1(a) or 10.1.1(b)

above. Also the leader of the Consortium shall have to meet the

financial turnover criteria mentioned in clause No. 10.2.1 above.

However, one Consortium member alone shall have to meet the

shortfall criteria laid down at clause No. 10.1.1(a) or 10.1.1(b)

above.

b) Consortium Applications shall be submitted with a Memorandum

of Understanding between the Consortium members duly signed

by the authorized Executives of the Consortium members clearly

defining the role/scope of work of each partner/member, binding

the members jointly and severally to the responsibility for

discharging all obligations under the contract and identifying the

Leader of Consortium. Unconditional acceptance of full

responsibility for executing the ‘Scope of Work’ of bid document by

the Leader of the Consortium shall be submitted along with the

Application.

c) Only the Leader of the Consortium shall buy the Application,

submit Application and sign the contract agreement (in the event

of award of contract) on behalf of the Consortium.

d) The Bid Security shall be in the name of the Leader of the

Consortium on behalf of Consortium with specific reference to

Consortium bid and name & address of Consortium members.

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Similarly the Performance Security shall be in the name of the

Leader on behalf of the Consortium.

e) Bidder(s) quoting in Consortium with any firm are not allowed to

quote separately/independently against this tender. All the

Application / bids received in such case will be summarily

rejected.

10.5.0 Bid from 100% Subsidiary Company:-

10.5.1 Offers of those bidders who themselves do not meet the experience

criteria as stipulated in clause Nos. 10.1.1(a), 10.1.1(b) & 10.2.1

can also be considered provided the bidder is a 100% subsidiary

company of the parent company which itself meets the experience

criteria as stipulated in Clause Nos. 10.1.1(a), 10.1.1(b) & 10.2.1.

In that case, as the subsidiary company is dependent upon the

experience of the parent company with a view to ensure

commitment and involvement of the parent company for successful

execution of the contract, the participating bidder should enclose

with their Application an Agreement (as per format enclosed as

Form-G) between the parent and the subsidiary company and

Corporate Guarantee (as per format enclosed as Form-F) from the

parent company to OIL for fulfilling the obligation under the

Agreement.

11) SALIENT CONDITIONS

a. Applicants with positive Net worth will only be considered for

qualification (Net worth shall mean “Subscribed and Paid up Equity or

owner’s capital + Reserves/accumulated loss – {Revaluation reserves

and miscellaneous expenditure not written off + reserves not available

for distribution to equity shareholders}” ).

b. No Financial Assistance in the form of Working Capital Advance/

Mobilization Advance will be provided to the Contractors during

erection and O&M of ETP. The Contractor will have to Procure and

Build the ETP at their cost with Finance resources arranged by them.

Payment to ETP Contractor will commence in the form of processing

charges based on per KLPD fluid treated, once the plant is successfully

installed and commissioned.

c. Eligible Bidders will be asked to provide firm prices in their Offer

towards O&M of plant for 10 years on BOO basis.

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d. As the asset will be constructed by successful bidder on land owned by Company, a separate Lease Agreement shall be executed along with the

Contract for BOO.

Site: The leased area shall be handed over upon the terms and condition as set forth in the Lease Agreement and the BOO Contract. Concessioner(s) shall be permitted to build operate

and maintain ETP in accordance with agreement on the Site and shall not be permitted to utilize the Site for any other purpose.

Term of Lease: The Lease Agreement shall be for the same term as the

BOO Agreement (the "Initial Term") or any extension thereof (the "Additional Term") agreed between the parties.

Rent Payment: Concessioner(s) shall pay lease rent at the rate, as to be fixed by OIL.

Note: Above terms are not exhaustive. Additional terms shall be

elaborated in the Lease Agreement.

e. The ETP after installation and commissioning shall be fully insured

by appropriate Insurance Coverage by the successful bidder.

f. Bid Security (to be submitted by pre-qualified Bidders in the form of a

DD or Bank Guarantee at the time of submission of Bid) : Rs

82,60,000.00 or USD 135,600.00

g. Performance Security (to be submitted by successful bidder in the

form of a Bank Guarantee upon award of Contract): 7.5% of

estimated 1st year Contract Price.

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12) DOCUMENTS REQUIRED ALONGWITH PRE-QUALIFICATION

APPLICATION

General Information of the Firm

(Form –A)

A. 1. Name of the bidder firm / company :

2. Permanent address of the bidder :

3. Present postal address of the bidder :

4. Telephone numbers :

Office :

Residence :

Mobile numbers :

5. Fax :

B. Nature of company (strike out whichever is not :

applicable) proprietary firm /partnership firm /

private Ltd/ public Ltd.

C. Date of incorporation :

D. Details of proprietor partners / directors (as the :

case may be)

Note: Attach copies of registration of firm/ company/ with details of Proprietor/ Directors.

Signature of Bidder

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Form -B

Data Sheet in respect of similar work Experience

(Form –B)

1. Name of Scheme

2. Capacity of the scheme

3. Name and address of client for whom the work

was carried out

4. Client’s full address and contact Phone No.

5. Number and date of letter of ordering the work

6. Time stipulated for completion

7. Actual date of commencement of work

8. Actual date of commissioning

9. Final date of defect liability period

10. Influent characteristics

11. Discharge characteristics

a. Agreed

b. Achieved

12. Number and date of certificate issued by client

(attach photocopy for reference)

13. Address of Engineer - In - Charge if any

14. General write up about the scheme

Note: Selected schemes should be supported with documentary evidence towards following:

Contractor’s experience of successfully completing one project of designing,

engineering, installing and commissioning of Produced Formation Water

Effluent Treatment Plant based on the technology incorporating TPI/CPI,

IGF, Filtration, RO and sludge handling etc. during the last 7(seven) years

as on closing date of this Invitation for Pre-Qualification.

AND

Experience of operating and maintaining a Produced Formation Water

Effluent Treatment Plant of minimum capacity of 1000 KLPD for minimum

continuous one year during last 7 (seven) years as on closing date of this

Invitation for Pre-Qualification.

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.

Note: Submit multiple Data sheets if there are more than one scheme to

substantiate the requisite experience. Documents establishing successful

execution of above jobs must be submitted along with the Application. These documents shall be in the form of:

(i) Copies of relevant pages of contract document showing Contract Number,

period of contract and Detailed Scope of work etc.

(ii) Copies of completion Certificate(s) or payment certificates or any other

documents which substantiate completion of the jobs, issued by the client(s) with

contact details of the issuing person/organization (e-mail address, Phone

Number, Fax number etc).

Signature of Bidder Contractor

23

Details of Projects in hand

(Form –C)

Sl.

Name of

Client

Value of

Time of

Date of

Expected date of

No.

Project

Reference

Work

completion

award

completion

Signature of Bidder

24

Details of Key personnel available for the proposed work

(Form –D)

Sl. Description of personnel

Qualification

Experience

Nature of

No.

experience

Signature of Bidder

25

Details of Financial Stability of the Contactor/Firm

(Form –E)

1. The Annual Turn Over of the Contractor / Firm for the last three years. (The

average annual turnover of the bidder shall not be less than Rs.10.00 Crores

during the last three financial years 2010-2011, 2011-2012, 2012-2013). (Attach

copies of audited accounts).

2. The following parameters shall be furnished as per the audited financial

statements duly certified by an independent Chartered / Cost Accountant for the

last three accounting years.

Sl. No. Particulars of parameters 2010-11 2011-12 2012-13

1. Authorized Capital

2. Subscribed Capital

3. Paid-up Capital

4. Reserves(Other than revaluation

reserve)

5

Loan: Long Term Short Term

6 Net worth

7 Gross Fixed Assets

8 Net Fixed Assets

9

Current Assets Cash and Cash Equivalents and Short term Investments: Other Current Assets :

10 Current Liabilities

11 Profit before depreciation, interest and

Taxes

12 Profit Before taxes

13 Profit After taxes

3. Turnover for the last three financial years :

(All statements should be supported by documentary proof)

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4. Net Cash Accruals(Net Profit + Depreciation) for preceding three years.

5. The Contractor should possess the list of Outstanding Loan borrowed from

Banks /Financial Institutions duly certified by the respective Lender as on

Application date and the latest solvency certificate issued from a

Nationalized /Scheduled Bank.

Agreement/ MOU of arrangement of Finance with the Bankers/ Lenders

shall be submitted alongwith the Application.

6. Projected cash flow statements for next three years.

7. Name & address of the Banks of the Applicant.

Signature of Bidder

27

PARENT COMPANY GUARANTEE

DEED OF GUARANTEE

(FORM - F)

This DEED OF GUARANTEE executed at ---------------- this ------------ Day of

by:

M/S ---------------------., a Company organized and existing under the laws of----------

----- having a principal business office at ------------------------- hereinafter referred to

as “Guarantor” which expression shall, unless excluded by or repugnant to the

subject or context thereof, be deemed to include its successors and permitted

assigns.

WHEREAS

M/S OIL INDIA LIMITED (OIL), a Govt. Of India “Navaratna” category Enterprise

and premier Oil Company engaged in Exploration, production and transportation

of Crude oil & Natural gas having its Headquarters at Duliajan-786602,Dist.

Dibrugarh, Assam hereinafter referred to as “Company” which expression shall,

unless excluded by or repugnant to the subject or context thereof ,be deemed to

include its successors and assigns, floated Tender No. -------------------inviting offers

from Vendors for -------------------------------------.

M/S ----------------, a Company registered under the Company’s Act 1956 and

having its Registered Office at ---------------------hereinafter referred to as

“Subsidiary”, which expression shall, unless excluded by or repugnant to the

subject or context thereof, be deemed to include its successors and permitted

assigns, a wholly owned subsidiary of the Guarantor, have in response to the

above mentioned tender invited by the Company, submitted their Bid/Application

No. ------------------------------------ dated------------ to the Company with one of the

condition that the Subsidiary shall arrange a guarantee from its parent company

guaranteeing due and satisfactory performance of the work covered under the said

tender including any change therein as may be deemed appropriate by the

Company at any stage.

. The Guarantor represents that they have gone through and understood the

requirement of the above mentioned tender and are capable of and committed to

provide technical, financial and such other supports as may be required by the

Company for successful execution of the same.

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The Subsidiary and the Guarantor have entered in to an agreement dated

………………………. as per which the Guarantor shall be providing technical,

financial and such other supports as may be necessary for performance of the

work relating to the said tender.

Accordingly, at the request of the Subsidiary and in consideration of and as a

requirement for the Company to enter into agreements with the Subsidiary, the

Guarantor hereby agrees to give this Guarantee and undertakes as follows:

1. The Guarantor (Parent Company) unconditionally agrees that in case of non-

performance by the Subsidiary of any of its obligations in any respect, the

Guarantor shall immediately on receipt of notice of demand by the Company take

up the job without any demur or objection, in continuation and without loss of time

and without any cost to the Company and dully perform the obligations of the

Subsidiary to the satisfaction of the Company. In case the Guarantor also fails to

discharge its obligations herein and complete the job satisfactorily, the Company

shall have absolute rights for effecting the execution of the job from any other

person at the risks and costs of the Guarantor. The Guarantor also undertakes to

make good any loss that may be caused to the Company for non-performance or

un-satisfactory performance by the Guarantor or Subsidiary of any of their

obligations.

2. The Guarantor agrees that the Guarantee herein contained shall remain valid and

enforceable till the satisfactory execution and completion of the work (including

discharge of the warranty obligations) awarded to the Subsidiary.

3. The Guarantor shall be jointly with the Subsidiary as also severally responsible for

satisfactory performance of the contract entered between the Subsidiary and the

Company.

4. The liability of the Guarantor under this Guarantee is limited to the total value of

the contract entered between the Subsidiary and the Company and in no event

shall the Guarantor’s liability hereunder, either in its capacity of Guarantor or as

Contractor should it perform the Contract in the event of the subsidiary’s non-

performance as per point No.1 herein above, exceed that of the Subsidiary under

the mutually agreed Contract awarded to the Subsidiary. This will, however, be in

addition to the forfeiture of the Performance Guarantee furnished by the

Subsidiary.

5. The Guarantor represents that this Guarantee has been issued after due

observance of the appropriate laws in force in India. The Guarantor hereby

29

undertakes that the Guarantor shall obtain and maintain in full force and effect all

the Governmental and other approvals and consents that are necessary and do all

other acts and things necessary or desirable in connection there with or for the due

performance of the Guarantors obligations hereunder.

6. The Guarantor also agrees that this Guarantee shall be governed and construed in

accordance with the laws in force in India and subject to the exclusive jurisdiction

of the courts of Assam, India.

7. The Guarantor hereby declares and represents that this Guarantee has been

given without any undue influence or coercion from any person and that the

Guarantor has fully understood the implications of the same.

8. The Guarantor represents and confirms that the Guarantor has the legal capacity,

power and authority to issue this Guarantee and that giving of this Guarantee and

the performance and observations of the obligations hereunder do not contravene

any existing law or any judgment.

For and on behalf of (Parent Company)

M/s --------------------------------.

Per : Signature : Name : Designation : Witness : 1 Signature :

Name : Designation : Date :

Witness : 2 Signature :

Name : Designation : Date :

30

(FORM - G)

Format of agreement between bidder and the parent company (to be made on

stamp paper of requisite value and notarized)

This agreement made this --------- Day of ---------- by and between ----------------

--------- having its Registered Office at -------------------------------- herein after referred

to as bidder of the first part AND

M/S ---------------------------, a Company organized and existing under the laws of ----

------ having a principal business office at -------------------------------------- hereinafter

referred to as “Parent Company” on the other part,

WHEREAS

M/S OIL INDIA LIMITED having its Headquarters at Duliajan-786 602, Dist:

Dibrugarh, Assam (herein after referred to as OIL), has invited offers vide their Tender

No.………………………. inviting offers from Vendors for

…………………………………..

.

. AND WHEREAS

M/S ------------------------------, (Bidder) intends to participate against the said tender

and desires to have a financial and technical support of M/s ------------------------------

- (Parent Company) and whereas Parent Company represents that they have gone

through and understood the requirement of the above mentioned tender and are

capable of and committed to provide the services as required by the bidder for

successful execution of the contract, if awarded to the bidder.

Now, it is hereby agreed to by and between the parties as follows:

1. M/S------------------------------, (Bidder) will submit an offer to OIL for the full scope of work as envisaged in the tender document as a main bidder and liaise with OIL directly for any clarifications etc. in this contexts.

2. M/S ------------------------------- (Parent Company) undertakes to provide financial, technical support and expertise, expert manpower and procurement assistance and project management to support the bidder to discharge its obligations as per the Scope of Work of the tender/Contract for which the offer has been made by the bidder and accepted by the Parent Company.

31

However, as a minimum, following services will be covered by the Parent

Company:

i)-----

ii)----- etc.

3. This agreement will remain valid till validity of bidder’s offer to OIL including extension if any and till satisfactory performance of the Contract in the event the Contract is awarded by OIL to the bidder.

4. It is further agreed that for the performance of work during Contract period bidder and Parent Company shall be jointly and severally responsible to OIL for satisfactory execution of the Contract .

5. However, the bidder shall have the overall responsibility of satisfactory execution of the Contract awarded by OIL.

In witness whereof the parties hereto have executed this agreement on the

date mentioned above.

For and on behalf of (Bidder) For and on behalf of (Parent Company)

(M/S -------------------------------------) (M/s---------------------------------.)

Signature : Signature :

Name : Name :

Designation Designation :

Witness : 1 Witness : 1

Witness : 2 Witness : 2