Microsoft® Official Course

Introduction to Office 365®

Hello

• Meet: Mahmoud Hamed• Technical Consultant• ITWorx Education• Microsoft Certified Trainer (MCT)• SharePoint Certified:

- 2013- 2010- 2007

Hello

• Welcome to the Future Welcome to Office 365• Beta 2010 – GA 2011

Course Outline

• Module 1: Overview of Cloud Computing with Office 365

• Module 2: Features and Functionality of Microsoft Office 365

• Module 3: Migration Road Map to Microsoft cloud services

Microsoft® Official Course

Module 1

Overview of Cloud Computing with Office 365

Module Overview

The Basics of Cloud Computing

Cloud Computing with Office 365•Cloud Computing with Windows Azure

Lesson 1: The Basics of Cloud Computing

Cloud Computing Overview•Problem Solving with Cloud Computing

Cloud Computing Overview

Public CloudPublic Cloud Private Cloud

Private Cloud

• Multiple clients• Hosted at provider’s

location• Shared

Infrastructure• Accessed over the

Internet• Low-cost

• Single Client• Hosted at provider’s

or organization’s location

• Accessed over the Internet or private network

• Highly secured

Problem Solving with Cloud Computing

Challenges • Identifying

opportunities

• Assessing ROI / benefits

• Acquiring solutions

• Managing resources (including partners)

Challenges • Identifying

opportunities

• Assessing ROI / benefits

• Acquiring solutions

• Managing resources (including partners)

Drivers • Low barriers to entry

• Assimilation, standardization, and management of cloud

• Pent-up demand because of previously unrealized levels of business + IT integration in funding, planning, management, and operations

Drivers • Low barriers to entry

• Assimilation, standardization, and management of cloud

• Pent-up demand because of previously unrealized levels of business + IT integration in funding, planning, management, and operations

Business Opportunity

Microsoft® Official Course

Module 2

Features and Functionality of Microsoft Office 365

Core Components of Office 365

Windows Azure Active Directory

Exchange Online

SharePoint Online

Lync Online

Office 365 ProPlus

Optional Components of Office 365

Product Plan Includes

SharePoint Online Replacement of SharePoint as the primary enterprise social experience

Project Pro for Office 365

Subscription version of Project Professional client software with roaming access and click to run

Project Online Online-only version of Project server, delivering enterprise project, program, and portfolio management

Project Online with Project Pro for Office 365

Subscription version of Project Professional client with online capabilities of Project Online

Microsoft Office Visio Pro for Office 365

Subscription version of the advanced diagramming software, including roaming access and click to run

Microsoft Dynamics CRM

Subscription version of Microsoft Dynamics CRM provides customer management information in the cloud

Office 365 Plans

http://office.microsoft.com/en-001/business/compare-all-office-365-for-business-plans-FX104051403.aspx

Office 365 Plans

http://office.microsoft.com/en-001/business/compare-all-office-365-for-business-plans-FX104051403.aspx

Office 365 Plans

http://office.microsoft.com/en-001/business/compare-all-office-365-for-business-plans-FX104051403.aspx

Office 365 Plans

http://www.microsoft.com/enus/powerBI/pricing.aspx#fbid=fsmIg4mv6y9

Office 365 Administration

Demonstration: Office 365 Admin: Office 365 User Experience

• In this demo, you will:• Connect to the Microsoft Office 365 admin center.• Explore the Office 365 admin center.• Create a new Office 365 user.

Communication with Exchange Online and Lync Online

Exchange Online at a Glance• Free/busy coexistence• Integrated Personal

archiving• Retention policies and legal

hold• 25 GB mailbox with voice

mail & unified messaging

Lync Online at a GlanceReplaces Office Live Meeting service as the Web conferencing solution in Office 365 for EnterprisesOptimal for smaller enterprisesReplaces/enhances features formerly provided by Office Communicator Online

Exchange Online

Dedicated service• Each customer hosted on its

own set of Exchange servers• Updated to support Exchange

2013• Mandatory Microsoft Premier

Deployment (MPD) procedures

• VPN connectivity between on-premises and cloud

• No support for Exchange Server 2003 on-premises

• Higher price (approximately 40%)

Multitenant service

Multiple customers hosted on shared hardware in Microsoft data centers

Updated to support Exchange 2013

Allows clients to access latest Exchange features, such as conversation view, MailTips, server-based archive store, Microsoft Office Outlook Web App (OWA) client

Note: Most of the information in this module is based on the multitenant service scenario

Lync Online

• Presence and click-to-communicate from Microsoft Office Outlook®

• Connect with people and be more productive through a rich and immersive online meeting experience

• Reduce costs

• Know whether others are available to communicate

• Collaborate within SharePoint sites

• Communicate with other organizations running Lync

• Communicate with Windows Live Messenger contacts

SharePoint Online

• Microsoft SharePoint Online uses familiar SharePoint Server technology delivered as an online service

• SharePoint Online enables you to create sites and share documents and information with colleagues and customers

Sites

Communities

Composites

Insights

Search

Content

Collaboration with SharePoint Online

SharePoint Online Standard is hosted in a multi-tenant environment on shared hardware in Microsoft data centers, and is designed for companies of any size

SharePoint Online Dedicated is designed for companies with at least 5,000 users; it provides enterprise-scale features, such as dedicated hosting and hardware, a fully customizable environment, and the ability to deploy full trust code

Farm and central administrative IT tasks for SharePoint Online – represented here in the green areas – are managed by Microsoft; SharePoint Online administration is managed by customers or their partners

Office ProPlus and Office Online

Office 365 ProPlus includes the same applications that are available in the Office Professional Plus 2013 client suite

Use Office Online as part of your Office 365 service for quick viewing and easy sharing of documents from virtually anywhere

Office 365 Future

•Codename Oslo and the (Office Graph – Delve)

Office 365 Future

•Office 365 Video Portal / Office Graph

Office 365 Future

•Office 365 Groups

Office 365 Future

•Office 365 Change Management / First Release

Limitations of Office 365

Office 365 Service Limitations with SharePoint Online• Migration of existing SharePoint data• Mail-enabled lists• Search restrictions

Lync Client Limitations with Office 365

Microsoft Lync 2010 client Lync for Mac 2011 Outlook Web App Lync Web AppLync 2010 Attendee Lync mobile clientsLync Online Web Scheduler

Microsoft® Official Course

Module 3

Migration Road Map to Microsoft cloud services

Module Overview

Types of Migrations to Office 365

Hybrid Environments with Office 365• Cloud Computing with Windows Azure

Case Study: Complete Migration

“Office 365 has helped us to save costs, improve communications and reduce support needs, contributing to enhanced productivity.” -- Shane Izaks, General Manager, Information Technology The Hongkong and Shanghai Hotels, Limited

In mid-2011, with the help of Microsoft partner tForce Technologies, HSH piloted Office 365 and initiated plans to migrate its legacy e-mail system to Microsoft® Exchange Online and its on-premise SharePoint 2007 to SharePoint 2010 Online for more than 2000 employees worldwide in the first phase of deployment. The process for deployment is straightforward because the system is already set up in the cloud, eliminating the need for HSH to consider what hardware to purchase, what version of software to install and how to secure its data.

Case Study: Exchange Only Migration

The University of Tokushima, a national university, set up a new section, “Information Strategy Room” for planning its overall information strategies. And, to implement these strategies, the university established “Center for Administration of Information Technology." Since then, Center for Administration of Information Technology of the university has implemented various reforms to provide better IT services for students and faculty members. In March 2012, as one of these efforts, the existing email systems were renewed with a hybrid email system of Microsoft Exchange Server 2010 and Microsoft Office 365 for Education. This renewal enables ensured security and 24/7 operation. Focusing on developing international academic ability of its students, faculty members, and institutions, Tokushima University obtained a key communication infrastructure.“The most important mission of Center for Administration of Information Technology is to provide students and faculty members with information services and to maintain the network for these services.” -- Takeshi Matsumura, Special Assignment Professor and Manager of ICT Promotion Room, Center for Administration of Information Technology, the University of Tokushima

Lesson 2: Hybrid Environments with Office 365

Hybrid Overview• FastTrack deployment with Office 365

Hybrid Overview

Office 365 is attractive…It saves me $$I always have the latest and

greatest collaboration, email and UC tools

Allows me to focus on my core business, not IT

Microsoft can run applications like SharePoint more reliably and efficiently than I can

I can easily scale up/down according to demand

I can more easily work with customers, partners outside of my company

The Enterprise Conundrum

…But my business is run on-premises…I have existing investments

(customized SharePoint deployments with a lot of data and settings, custom solutions, LOB systems, etc)

I can’t do everything in the Cloud that I can do on-premise

I want to protect my sensitive data by keeping it close

Common Approaches to Hybrid

1. Early Adopter - Aggressively move ‘all’ content to the cloud ASAP

2. Risk Averse - Sign up for SPO trial; Evaluate experience and ROI

3. Typical - Freeze on-premises site creation; Move some content

FastTrack deployment with Office 365

Pilot

Start using Office 365 in about an hour

Deploy

Extend to the rest of your organization in days

Enhance

Get more out of Office 365 with these optional scenarios

Lesson 3: Cloud Computing with Windows Azure

What is Windows Azure?

How Companies Use Windows Azure•Demonstration: Tour of Windows Azure

What is Windows Azure?

Demonstration: Tour of Windows Azure

• In this demo, you will:

• Sign in to the Windows Azure portal• Review the Windows Azure portal• Review web sites• Review virtual machines• Review mobile services• Review cloud services• Review SQL databases• Review storage

• Review networks• Review SQL reporting• Review add-ons• Review service bus• Review media services• Review Active Directory• Review settings

Module Review

•Module Summary•Review Questions