integrated occupational safety and health system...

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Integrated Occupational Safety and Health System (iOSH)

User Manual - Licensing Pressure Vessel Phase 1

Version 1.1

Integrated Occupational Safety and Health System (iOSH) User Manual – Licensing (PV) – Phase 1 Version 1.1

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REVISION HISTORY

Version Effective Date

Summary of Changes Author

1.0 11 Feb 2010 Official Release Tay Hwee Kiang

1.1 20 Jul 2010 To include new hyperlink for creating Non-notifiable Workplace

Tan Leong Teck


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TABLE OF CONTENTS

1. INTRODUCTION................................................................................................................................. 4

1.1 OVERVIEW ..................................................................................................................................... 4 1.2 FUNCTIONAL HIERARCHY............................................................................................................... 4 1.3 PROCESS FLOWCHART.................................................................................................................... 5 1.4 ACCESS CONTROL .......................................................................................................................... 6 1.5 COMMON FUNCTIONS ............................................................................................................. 7 1.5.1 SINGPASS LOGIN............................................................................................................................. 7 1.5.2 DOCUMENT UPLOAD ...................................................................................................................... 8 1.5.3 AUTHORIZED EXAMINER REPRESENTATIVE.................................................................................. 10

2. REGISTER PRESSURE VESSEL .................................................................................................... 11

3. EXAMINE PRESSURE VESSEL ..................................................................................................... 24

4. PRESSURE VESSEL ENQUIRY...................................................................................................... 31

4.1 VIEW LIST OF REGISTERED PRESSURE VESSEL............................................................................. 31 4.2 VIEW PRESSURE VESSEL EXAMINATION CERTIFICATE ................................................................. 36


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1. INTRODUCTION

1.1 Overview

This user manual provides the step-by-step instructions on the usage of Internet eServices available for Pressure Vessel (PV).

1.2 Functional Hierarchy

The function is displayed as follows:

Licensing - PV

Pressure

Vessel Registration/

Re-registration

Pressure Vessel Enquiry

• View List of Registered Pressure Vessel

• View Pressure Vessel Examination Certificate

• View List of Pressure Vessel Extended with Approved Extension Scheme

• View Type Approved Pressure Vessel

Update Pressure

Vessel

Pressure Vessel

Examination

De-Register

Pressure Vessel

Pressure Vessel

Extension Scheme

• Part 1

• Part 2


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1.3 Process Flowchart

The process flow is displayed as follows:

iOSH – Licensing - Pressure Vessel

Submit Registration

Add more Pressure

Vessels?

Enter particulars of

Pressure Vessel

Enter particulars of Person

and list of Pressure Vessel

Enter Workplace No. and

submit

Agree and accept Terms

& Conditions and

Declaration

Pressure Vessel

Registration/

Re-registration

No

Enter Examination Details

Add more visits?

Add Visit Details


Pressure Vessel

Click on next to verify

Workplace particulars

Enter Pressure Vessel

Registration no. and

Examiner No.

Pressure Vessel

Examination

Submit Request

No

Yes

Update examination

details

Update visit

details?

Click on the hyperlink to

view Visit and

Examination details


Registration No.

Update Pressure vessel

Examination

Submit Request

YesNo

Enter new visit date and

save

Update Pressure Vessel

Examination particulars


Registration No. or

Workplace No.

View list of Registered

Pressure Vessel

View Pressure Vessel

particulars

View Examination

Extension Details List


Registration No.


Examination Certificate

View Examination

certificate

Licensing

Pressure Vessel

Yes


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1.4 Access Control

Roles

Application Functions Authorized

Examiner (PV)

Authorized Examiner

Representative (PV)

Workplace eService Account

User (PV Owner)

Authorized Competent

Personnel

Authenticated SingPass

User

Register Pressure Vessel

x x

Examine Pressure Vessel

x x

Apply Pressure Vessel Type Approval

x x x

Apply Pressure Vessel Extension Scheme

x Workplace Eservice

User

Update Pressure Vessel Examination

x (Only for the examination submitted by the AE and

within 7 days from

submission)

x (Only for the examination

submitted by the AE and within 7

days from submission)

View List of Registered Pressure Vessel

x x x

View Pressure Vessel Examination Certificate

x x

De-register Pressure Vessel

x

View List of Pressure Vessel Extended with Approved Extension Scheme

x x

View Type Approved Pressure Vessel x x


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1.5 COMMON FUNCTIONS

1.5.1 SingPass login


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1.5.2 Document Upload

1) Click on the [Browse] button.

2) Select the file to upload and click on the [Open] button.


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3) Select the document type and click on the [Add] button.

Note The size of the uploaded documents is limited to 3 MB.


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1.5.3 Authorized Examiner Representative

1) When the login user is an appointed authorized representative of an Authorised Examiner (AE), selection of the AE must be selected before proceeding with the Pressure Vessel Registration of Examination.

2) Select the [Representative User]. 3) Click on [Registration] button for PV Registration.

4) Select the [Examiner No.] and click on [Submit] for PV Examination.


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2. REGISTER PRESSURE VESSEL

Submit Registration

Add more Pressure

Vessels?


Pressure Vessel

Enter particulars of Person

and list of Pressure Vessel

Enter Workplace No. and

submit

Agree and accept Terms

& Conditions and

Declaration

Pressure Vessel

Registration/

Re-registration

No

Yes

1) Click on [Register Pressure Vessel].


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2) Click on [I Agree] button in the Terms & Conditions page.

3) Click on [Submit] button after reading through the declaration.

4) Provide the [Workplace No.] where the equipment is to be registered. Indicate whether this application is to be applied for a group of vessels with attached economiser(s) and / or superheater(s).

a) If workplace no. is not available, click on [If you do not have a Workplace No.,

Please click to create Workplace Notification.] to fill in the new non-notifiable workplace.


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i) Fill in the Occupier Particulars and click on [Next] button.


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ii) Fill in the Workplace Particulars and click on [Next] button.


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iii) Fill in the Other Information and click on [Next] button.


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iv) Attach Supporting Documents if any. The maximum allowable file size for the total upload is 3MB. Click on [Submit] button.


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v) Click on the [Proceed] Button to create the new non-notifiable workplace.


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vi) Click on [Ok] button to accept the new workplace no.

vii) Click on [Submit] button to continue with Pressure Vessel Registration.

b) If workplace no. is available, enter the workplace no. and click on [Submit] button to continue with Pressure Vessel Registration.


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5) Select the [Vessel Class] and [Vessel Type] to register. Then click on [Create] button.

6) Input all required Pressure Vessel particulars and click on [Next] button.


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Note To re-register a de-registered equipment, input the [Existing Pressure Vessel Registration

No.] and click on [Load] button to retrieve the particulars of the Pressure Vessel.

7) Upload the required supporting documents and click on [Ready for Submission] button.


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8) To add more equipment for registration, select the [Vessel Class] and click on [Add Pressure Vessel] button.


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9) When all registrations are ready, select the equipment to submit and ensure that the declaration is checked. Then click on [Submit] button.

10) Upon submission, the Pressure Vessel Registration No. will be generated.


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11) To register another Pressure Vessel, click on [Back to Registration] button.


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3. EXAMINE PRESSURE VESSEL

Enter Examination Details

Create more visit?

Add Visit Details


pressure vessels

Click on next to verify

workplace particulars

Enter PV registration no.

and examiner no.

Pressure Vessel

Examination

Submit Request

Yes

No

1) Click on [Examine Pressure Vessel].


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2) Provide the [Pressure Vessel Registration No.] for the examination report and click on [Submit] button.

3) The Workplace particulars which the Pressure Vessel is registered in will be retrieved. Click on [Next] button to navigate to [Pressure Vessel Particulars] page.


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4) The Pressure Vessel particulars will be retrieved. Click on [Next] button to proceed to the [Visit Details] page.


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5) To add in visit details, click on the [Create] button.

6) Enter the [Visit Date] and Click on the [Add] button.

7) Select the [Visit Particulars] from the dropdown list. To add more visit particulars for the same visit date, click on [Add] button.


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9) When done, click on the [Save] button.

8) The added visit particulars will be displayed. To add another visit particular for an existing visit date, click on the hyperlink to the Visit Date. To add another visit date, click on [Create] button.

9) Proceed to the [Examination Details] by clicking on the [Next] button.

10) Input the details required, such as the measurements and observations. Ensure that

the response to [Is the Examination Completed?] is [Yes].


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11) Check on the declaration and proceed with the submission by clicking on the [Submit] button.


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12) Once the examination is submitted, the examination certificate can be downloaded online by clicking on the [View Examination Certificate] hyerperlink.


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4. PRESSURE VESSEL ENQUIRY

4.1 View List of Registered Pressure Vessel


registration number or

workplace number

View list of Registered

Pressure Vessel

View Pressure Vessels

Particulars

View Examination

Extension Details List

1) Click on [View List of Registered Pressure Vessel].

2) Provide either one of the search criteria and click on [Search] button.


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3) From the list of results, click on the hyperlink for Pressure Vessel Registration No.


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4) The Pressure Vessel Particulars will be retrieved. To view the examinations related to this Pressure Vessel, click on [Next] button.


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5) All examinations related to the Pressure Vessel will be listed. To view the examination details, click on the hyperlink for Examination Date.


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6) To go back to the Pressure Vessel’s list of examination, click on [Back] button.


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4.2 View Pressure Vessel Examination Certificate


Registration No.


Examination Certificate

View Examination

certificate

1) Click on [View Pressure Vessel Examination Certificate].

2) Provide the [Pressure Vessel Registration No.] and click on [Search] button.


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3) Click on the hyperlink for Examination Date to view or download the examination certificate.