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Institutional Presentation
MT-212-00083-21
Institutional PresentationNovember/2017
Petronect
Vendors
Registration
Purchasing
and Contracting
Progredir
Portal
Financing
and Anticipation
Service
Quotations
Service
Delivery of
Critical Items
Electronic Business Solutions for Petrobras System
Projects
Payment
Purchasing and Contracting Portal
3
Petronect
Portal of exclusive
use of the
Petrobras System
72%
17%
11%
Petronect Timeline
Delivery of
Critical Items
2013
Payment
2014
Biodiesel Auctions
2008
Quotations Service
2009
4
Progredir Portal
2010
Vendors
Registration Portal
2012
Purchasing and
Contracting Portal
2003
SAP Systems Integration
5
CUSTOMERS
VENDORS
BANKS / FUNDS
SAP R/3
SAP ECC
2.750 simultaneous users10.400 single accesses/day460.850 registered users
SAP SRM
Service
Petronect – Vendors Registration
Electronic
Business Solutions
for Petrobras System
Vendors
Registration
Purchasing
and Contracting
Progredir
Portal
Financing
and Anticipation
Service
Quotations Delivery of
Critical Items
Payment
6
Projects
Purchasing and Contracting Portal
Evaluate the registration of new
vendors;
Keep the Registration of the
companies suppliers of goods and
services;
Clarify doubts about the vendor's
evaluation process;
Capacitate users from the Petrobras
Group.
Deliver the functioning of the
Portal for clients;
Provide support for the use of the
Petronect Portal;
Capacitate users from companies
registered on the Petronect
Portal.
The Vendor’s Registration is the first step for a company that wants to
do business with Petrobras. Once registered, the companies can
comprove their competence and participate in licitations.
Roles and Responsabilities – Vendors Registration
7
After Petrobras
approval, happens the
release for the vendor
participate in
procurement and
contracting processes.
The vendor
candidate create
user in first access
to Petronect Portal.
Then, fill of
the basic data and
evaluation questionnaires,
in Petronect Portal.
The Petrobras
performs the
evaluation of the
questionnaires and
the issuance of the
certificate.
Macro Flow – Vendors Registration
1 3
2
4
8
Petronect – Purchasing and Contracting
Electronic
Business Solutions
for Petrobras System
Vendors
Registration
Purchasing
and Contracting
Progredir
Portal
Financing
and Anticipation
Service
Quotations
Service
Delivery of
Critical Items
Payment
9
Projects
Purchasing and Contracting Portal
Selects vendors;
Prepares the RFQ and contract terms and
conditions;
Chooses the bidding type: RFQ (1 or 2
envelopes), Auction;
Clarifies market issues related to the
bidding processes;
Classifies companies and decides the bid
winner;
Requires vendors registration in the
Petronect Portal;
Add or remove companies of the
Petrobras Registration.
Keeps the Portal available to the
clients;
Provides support for the users;
Makes the registration of Petrobras
Vendors, based on Petrobras
definitions.
Trains Petrobras Group users and
Vendors to use the Portal;
Petronect is the electronic portal for contracting Goods,
Services and Products for Petrobras Group.
Roles and Responsabilities – Purchasing and Contracting
10
Petrobras
identifies the need.
Petrobras creates
the opportunity and
publishes it on the
Petronect Portal.
Vendor visualizes the
opportunity on the
Petronect Portal.
Period of bid
presentation by the
vendors.
Macro Flow – Purchasing and Contracting
11
1
2
3
4
Opening of
bids.
5
>> Encryption
Petrobras classifies
the bids.
6
7
Petrobras issues the
orders.8
Sending of invoices
(NFe) to Petrobras
through the
Petronect Portal.
Payment Process
Accompaniment.
9
0,4 0,6
5,2
8,6
19,1
28,9
25,8
61,7
48,9
66,0
56,3 55,9
2,0
5,17,1
11,1
14,3
19,3
31,0
43,9
49,1
54,156,6
0
10
20
30
40
50
60
70
2003 2004 2006 2007 2009 2010 2011 2012 2013 2014 2015 2016 jan fev mar abr mai jun jul ago set out nov
Purchasing and ContractingA
MO
UN
T N
EG
OT
IAT
ED
12
115 thousand processes
(2017)
18 thousand registered
Petrobras users193 thousand Orders
(2017)
134 thousand
active companies
Yarly Accumulated
(R$) billion
feb apr may sep
1. Purchasing based on the Decee # 2.745/98.
*Type of process that requires prices breakdown
ELECTRONIC
BIDDING
ELECTRONIC
ORDER
ELECTRONIC
AUCTION
85,9 thousand
4,5 thousand
1,9 thousand
2,8 thousand
11,2 thousand
127
147
253 thousand
• SMALL VALUE RFQ
• 1 ENVELOPE RFQ
• 2 ENVELOPES RFQ
• SERVICES RFQ *
• OTHERS
• ORDERS
• DIRECT
• REVERSE
Purchasing and Contracting
2. Purchasing for Exploration and Production Partnerships.
3. Biodiesel and Ethanol auctions.
NUMBER OF PROCESSES 2015
13
Large-size
Contracts.
Midsize purchasings.
Small purchases.
Strategic approach – Purchasing and Contracting
14
Frequency
Valu
e
Petronect Approach
Petronect – Payment
Electronic
Business Solutions
for Petrobras System
Vendors
Registration
Purchasing
and Contracting
Progredir
Portal
Financing
and Anticipation
Service
Quotations
Service
Delivery of
Critical Items
Payment
15
Projects
Purchasing and Contracting Portal
Roles and Responsabilities – Payment
The Payment Functionality aims to inform vendors the predictability of his
payments by Petrobras.
Provide payment to vendors;
Define dates and information
regarding the schedule of payments;
Validate e approve the electronic
fiscal documents;
Clarify comercial doubts about the
payment flow.
Mantain the Portal available to
customers;
Provide support for the Payment
Functionality on the Portal of
Purchasing and Contracting;
Train users from registered
companies of the Portal of
Purchasing and Contracting.
16
Vendors sends
the Electronic
Invoice through
the Petronect
Portal.
Petrobras releases
payment as scheduled
in the previous step.
Petrobras
approves e
validates
the
submitted
document.
Information
regarding
scheduling will be
available at the
Petronect Portal.
Vendors visualize
predicted dates for
payments, currency,
gross value, taxes,
deductions, net value
and key of the fiscal
document.
Macro Flow – Payment
1
2
34
5
17
Petronect – Progredir Portal
Electronic
Business Solutions
for Petrobras System
Vendors
Registration
Purchasing
and Contracting
Progredir
Portal
Financing
and Anticipation
Service
Quotations
Service
Delivery of
Critical Items
Payment
18
Projects
Purchasing and Contracting Portal
Flow and Responsabilities – Progredir Portal
19
BUYERS/VENDORS
FINANCING PORTAL - PROGREDIR
MANAGEMENT
COMMITTEE
Petrobras Vendor (F1) Vendor (F2) Vendor (F3) Vendor (F4)
Banks Users
Management
Vendors
Registration
Supply
Contracts
Performance
Evaluations
Loan
OperationsDefault Notices
Pending
Actions and
Reports
Management.
Vendor ContractEscrow
Account
Escrow Funds
ReleasedPayments
Vendors: Enhanced availability of funding, trend of lower interest costsBanks: Access to more customers, reducition of financing risksPetrobras: Greater certainty in delivery, greater sustainability of the supply chain of goods
Benefits
Financing Contracts Program
BANKS
20
Flow and Responsabilities – Progredir Portal
DIRECT VENDORS OF PETROBRAS
INVOICE’S ANTECIPATION PORTAL - PROGREDIR
MANAGEMENT
COMMITTEE
Petrobras Vendor(F1)
Banks
Adherence to
the Program
Eligible
Invoices
Advance
Payment
Operations
Reports
Vendor InvoicesCredit
AssignmentsPayments
Vendors: Facilitate the process de Advance payment of invoicesBanks: Access to more customers, increase in operation of advance payment of invoicesBenefits
Invoice’s Antecipation Program
BANKS AND FUNDS
1,0
3,4
4,7
4,2
3,3
4,3
0,4
0,7
1,0
1,3
1,6
1,9
2,2
2,6
2,8
3,1
3,4
0
1
2
3
4
5
2011 2012 2013 2014 2015 2016 jan fev mar abr mai jun jul ago set out nov dez
Progredir Portal
Financing: 0,24 billion
Anticipation : 3,18 billion
2.220
Funding performed
1.852 Active
Petrobras Users
88.356
Advance payments
performed
7.004 Registered
companies with
active users
458 Active
bank users
2121
(R$) billion
Yarly Mensal Accumulated (2017)
feb apr may octsep
Petronect – Quotations
Electronic
Business Solutions
for Petrobras System
Vendors
Registration
Purchasing
and Contracting
Progredir
Portal
Financing
and Anticipation
Service
Quotations
Service
Delivery of
Critical Items
Payment
22
Projects
Purchasing and Contracting Portal
Specify the good or service;
Determine the estimated value;
Choose the vendors;
Authorize the order;
Make the payment.
Obtain valid quotations;
Release the order;
Follow the order.
Perform quotations to vendors organizations, without the authority of
purchase, for items of small value. This way, allowing the Operating
Unities or Companies from the Group to focus on Complex of Strategic
purchases.
Roles and Responsabilities – Quotations
23
Petrobras
authorizes.
Petronect obtains
the minimum of 3
valid quotations*.
Petrobras
specify the
estimated value
and the listo f
Vendors.
Petronect
delivers.
Petrobras
make the
payment.
Macro Flow – Quotations
Petronect
releases
the order.
1
23
4
5
6
24
* As standard established with Petrobras.
19,57
2,24,1
6,99
10,9
14,6
19,6
25,2
31,5
37,8
44
2016 jan/17 fev/17 mar/17 abr/17 mai/17 jun/17 jul/17 ago/17 set/17 out/17 nov/17 dez/17
00
05
10
15
20
25
30
35
40
45
50
25
Indicators – Quotations
Indicators – Orders Issuing
Thousands
Accumulated (2016) Accumulated (2017)
feb apr may sep
6,66,3
6,4
5,8
5,1
5,7
5,3
5,7 5,7
5
5,5 5,4
0
1
2
3
4
5
6
7
2016 jan/17 fev/17 mar/17 abr/17 mai/17 jun/17 jul/17 ago/17 set/17 out/17 nov/17 dez/17
26
Indicators – Quotations
Indicators – Prices per Process
Annual average Average (2017)
feb
Supliers Amount
apr sepmay
61,9
65,6
58,357,4
52,256,8 56,4
61,156,4
61,7
73,977,1
2016 jan-17 fev-17 mar-17 abr-17 mai-17 jun-17 jul-17 ago-17 set-17 out-17 nov-17 dez-17
00
10
20
30
40
50
60
70
80
90
Days
27
Indicators – Quotations
Indicators – Average Time of Purchase Placement
Annual average Average (2017)
feb may sepapr
Petronect – Delivery of Critical Items
Electronic
Business Solutions
for Petrobras System
Vendors
Registration
Purchasing
and Contracting
Progredir
Portal
Financing
and Anticipation
Service
Quotations
Service
Delivery of
Critical Items
Payment
28
Projects
Purchasing and Contracting Portal
Define premisses and guidelines to be
adopted for the Delivering Service of
Critical Items;
Evaluate risks and impacts;
Deliberate and take action on critical
issues that may affect the delivery of
equipment.
Gather information from vendors to
monitor the schedules;
Plan and conduct monthly meetings
for critical analysis;
Give visibility to Petrobras of the main
points of attention of the Delivering of
Critical Items.
The Delivering Service monitors the deliveries of critical items for Projects.
Roles and Responsabilities – Delivery of Critical Items
29
Macro Flow – Delivery of Critical Items
Petrobras
defines critical
items to be
delivered.
Petronect
performs and
provide visibility
to the delivering
process.
Petrobras
evaluates
risks and
impacts.
Petronect
updates the
progress of
delivered
items.
1
23
4
30
User
Companies
Petrobras
UsersPetrobras
Users
Petrobras
Partners’
Systems
(integrated)
SRM – Petronect
System
1. Petronect Portal has a Certification of
Confidentiality of Supplier's Proposals
Statement given by Bureau Veritas
Certification and it is found in agreement
with requirements of Norma ISO 17050-1.
2. Petronect uses Petrobras Hosting
Services, with Firewall protection, access
control and the state-of-the-art information
security technology.
3. Communication with the Portal is made
through Safe Internet Protocol (HTTPS).
4. Contingency environment, alternative
temporary operation elsewhere than the
principal.
5. Options management and mobilization
against disturbances and severe
abnormalities.
Information Security – Petronect
31
Registered Suppliers in Petronect
32
11% spread
around the world
7% of vendors
registered
3% of vendors
registered
Active companies: 134 Thousand (November/2017)
Other countries
Countries with the highest incidence of registration
Sustainability
Social Responsibility
Quality of life at work
Petronect developed the Day Care Project in wich two
institutions are benefited, every month, with food. The
company's voluntary participation changes the lives of
hundreds of children.
Petronect cares about its colaborators' welfare,
intending to make the work place a benchmark in
this field. Actions such as the establishment of a
library in the office, fruits for all employees and the
constant concern regarding the Help Desk
environment are some examples of this guideline.
33
Environmental Responsibility
Petrobras Group, by using Petronect, reduces the impact of CO2 in the atmosphere:
>> Environmental Responsibility Report: The dynamic number displayed in the Portal
represents the approximate reduction of carbon dioxide (CO2) that the Petrobras Group is
avoiding to release to the environment when using Petronect to make purchases electronically.
>> Paper Saving: Since 2003, the Petrobras Group uses the Portal as a tool to transact the
following purchasing activities: electronic quotation, electronic auction and electronic order.
>> Based on the data of the analyzed time frame, the Petrobras Group performed 1,360,846
electronic processes and 3,105,395 orders. The company saved around:
Sustainability
34
Security and Agility in Electronic Processes
www.petronect.com.br
" Consolidate itself as the preferential channel for electronic business, integrating clients and vendors of the Goods, Services and Products supply chain for the Gas and Oil industries .”