inforln.com erp ln 10.4 credit and rebill invoices enhancements

1Copyright © 2014. Infor. All Rights Reserved. www.infor.comCopyright © 2014. Infor. All Rights Reserved. www.infor.com 1

Infor LN: Crediting and Rebilling Invoices EnhancementsRollout trainingCampus Course Code: 02_0021040_EEN0474_ELN

August 2014

Ramamurthy Mahesh

2Copyright © 2014. Infor. All Rights Reserved. www.infor.com

Agenda• Credit and Rebill

• Need

• Solution Overview

• Solution Details• Master data

• Conditions

• Process

• Limitations

• Demo


Credit and Rebill - Need• Scenarios

• Error noticed after an invoice is printed, Example – Text not filled correctly.

• Customer calls up and point out an error in the invoice, Example Tax ID of the customer is wrong.

• Error in Printer – No invoice printed.

• No standard way to handle this currently

• Benefits of this functionality• Standard way to cancel an issued invoice and restart billing process.

• Easy and saves time


• A standard way to handle rebilling process, based on authorization.

• Original Invoice – Canceled• Credit note created and linked to

the original invoice• Billable line created which can be

invoiced again

Credit and Rebill - OverviewInvoice Amount StatusACR 20140090 USD 2750 Posted

Credit and Rebill

Invoice Amount StatusACR 20140090 USD 2750 Canceled

RCN 20140005 USD -2750 Posted

ACR 30140095 USD 2750 Posted


• Transaction type for replacement credit note can be setup in the Invoicing Parameters by Source Type.

Credit and Rebill – Master Data• Transaction type for replacement

credit note can be setup in the Invoicing Parameters by Source Type.

• Authorization can be setup in the User profile per user.


Credit and Rebill - Conditions• Credit and Rebill is allowed on Invoices subject to the following conditions.

• Invoice is posted

• Source document ( order / contract, …) should still allow changes.

• Financial periods of original invoice should be open.

• Original Invoice is still fully open. So no payments orcredit notes linked to it.

• Restriction on some types of invoices – Credit Notes, Internal invoices, …

• Invoice is not already replaced earlier or is a result of replacement

• User is authorized


Credit and Rebill - Process• Select Invoice and choose option “Credit and Rebill”.

• Selected Invoice status is canceled.

• Replacement credit note is created to financially close the original invoice.• Uses “Replacement Credit Note” transaction type from Parameters.

• Reference created between Replacement Credit Note and original invoice.

• Replacement credit note linked to original invoice.• No balance left on original invoice as well as replacement credit note.

• Integration Transactions of the original invoice are reversed.• COGS, Revenue Analysis…


Credit and Rebill - Process• Billable Lines created based on the original invoice lines

• Status of Billable Lines is “On Hold”

• Billable line data can be changed based on user authorization setup in “User Profile”.

• Billable Lines can be invoiced again.• Source packages updated with the new invoice number.

• Reference created to the original invoice line


Credit and Rebill – Limitations• Credit and Rebill is not enabled for the following types of invoices

• Credit Notes

• Internal Invoices

• Invoice originating from another invoice( fe. interest invoice, debit credit note…).

• Self-Billed Invoices

• Inter company settlement invoices

• Advance Payment Requests

• Tax only Invoices

• Interest Invoices,…

• When credit and rebill is attempted on these kinds of Invoices, a message is given to the user with reason for not allowing.

inforln.com erp ln 10.4 credit and rebill invoices enhancements

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