HUMAN RESOURCE MANAGEMENT

Indian civil services

RECRUITMENT• Recruitment – synonymous with "hiring" in American

English – refers to the overall process of attracting, selecting and appointing suitable candidates for jobs (either permanent or temporary) within an organization.

• In the words of Dale Yoder, “Recruiting is a process to discover the sources of manpower to meet the requirements of the staffing schedule and to employ effective measures for attracting that manpower in adequate numbers to facilitate effective selection of an efficient working force.”

UNION PUBLIC SERVICE COMMISSION

UPSC• The Union Public Service Commission (UPSC)

is India’s central agency authorized to conduct the Civil Service Examination, Engineering Services Examination, Combined Defense Services Examination, etc.

• The Civil Services Examination offers widest range of jobs in our country and is conducted by the Union Public Service Commission.

• Some of the top services offered by this examination are: IAS, IFS, IPS, IRS, etc.

RECRUITMENT PROCESS

OF CIVIL SERVICES

RECRUITMENT PROCESSAdvertisement

Application FormPreliminary Exams

Main ExamInterview

Personality TestSelection

Post AllotmentTraining

Placement

ADVERTISEMENT• Civil Services Examination is conducted for

recruitment of candidates for 24 different posts for a certain number of vacancies.

• For Civil Services 2013, there are a total of 1000 vacancies.

• Newspapers, television and official website of UPSC i.e. www.upsc.gov.in starts showing notifications of release date of application form and examination date.

APPLICATION FORM• Application forms are released at the end

of May and to be filled till the end of June. Well the date keeps on changing on yearly basis i.e. this year application form have to be filled up to 19 June,2015.

• e-Admission Certificate: The eligible candidates are issued an e-Admission Certificate three weeks before the commencement of the examination.

PRELIMINARY EXAMS• The selection process consists of two

stages.• The first stage is Civil Services

(Preliminary) Examination. • TYPE: objective • The Civil Services (Prelims) exam will

have two objective type papers. Each of the two papers carries a total of 200 marks. Each paper is of 2hr duration.

• This exam is only a screening test. It implies that the marks that you score in the Preliminary exam will not be carried forward for final merit list.

• Preliminary exam marks are useful in taking you to the Main exam.

MAIN EXAM• The second stage is the Main

Examination. • The number of candidates admitted

to the MAIN examination (Written Test & Interview) is usually 12 to 13 times the number of vacancies.

• The Written test comprises nine papers (which includes two qualifying papers and seven compulsory papers) of conventional essay type.

• As per the notification released by UPSC in March 2013, each of the seven compulsory papers carries 250 marks. Thus, the maximum possible marks obtainable in all the seven compulsory papers put together are 1750.

INTERVIEW• The interview carries 275 marks.

Marks, thus, obtained by candidates in the MAIN examination and the interview combined (out of a maximum possible 2025) will determine their final ranking.

• Candidates will be allotted various services keeping this final ranking and their individual preferences. 

• Types of questions asked:

1. Questions about you: The interviewers ask questions directly about you from your resume/CV. Meaning of your name, your hobbies, your qualifications, your hometown etc can be covered.

2. Current affairs: Anything and everything in the past 5 years may be asked.

3. Static information: Information about politics, economics, general knowledge, knowledge of your specific field is asked. 

4. Situational questions: You will most certainly be asked why you are interested in the Civil Services. Other questions may include how you will deal with specific situations in the line of work if selected.

PERSONALITY TESTThe Personality test will be scored on the basis of the following factors:• Mental alertness• Critical powers of

assimilation• Clear and logical

exposition• Social traits• Interest and knowledge

of current affairs

• Balance of judgment• Variety and depth of

interest• Ability for social

cohesion• Leadership skills• Intellectual and moral

integrity

SELECTION • The MAIN examination and the interview combined

(out of a maximum possible 2025) will determine their final ranking. The candidate is then selected accordingly for:

• Indian Administrative Service (IAS)• Indian Forest Service (IFS)• Indian Police Service (IPS)• A congratulatory message from MOS is then send to

the candidates who are selected

The image below shows the congratulatory message of year 2013:

POST ALLOTMENT• In case of 88% respondents, their present

service was amongst the first five choices. For 95% IFS officers, 98% IAS officers and 90% officers of IPS, their present service was among the first five choices. However, the same holds true for only 44% Indian Postal Service officers and 46% IRPS officers.

• Thus, candidates are selected and the post is allotted according to the marks scored by each of them.

TRAINING• The training time varies for

every post i.e. for 75 weeks for IAS, for IFS 36 months, for IPS 2 years which used to be 5 months earlier, etc.

PLACEMENT

After the selected candidates complete their training, they

are placed to various different cities.

RECRUITMENT

POLICY

CRITERIA1. Age Criteria• According to the Department of

Administrative Reforms and Public Grievances, the upper age limit will be

• 37 years for SC/ST candidates with unlimited number of attempts

• 35 years for OBC with 9 attempts• 32 for the unreserved (general)

category with 6 attempts.

2. Academic Criteria

• The candidate must hold a degree of any of Universities incorporated by an Act of the Central or State Legislature in India.

• Candidates who have passed the final year of MBBS or any Medical Examination but are yet to complete the internship can also appear for the Main Examination.

3. Nationality Criteria:

• For IAS and IPS, a candidate must be a citizen of India.

• For other services, a candidate must be either :—

a citizen of India, ora subject of Nepal, ora subject of Bhutan, ora Tibetan refugee who came over to India

before 1st January, 1962 with the intention of permanently settling in India, or

A person of Indian origin who has migrated from Pakistan,

Burma, Sri Lanka, East African countries of Kenya, Uganda, the

United Republic of Tanzania, Zambia, Malawi, Zaire, Ethiopia and Vietnam with the intention of permanently settling in India.

Restrictions on applying for the examination

• A candidate who is appointed to IAS or the IFS on the results of an earlier examination and continues to be a member of that service will not be eligible to compete at this examination.

• If appointed to IAS/IFS after the commencement of the Civil Services (Main) Examination, 2015 but before the result thereof and continues to be a member of that service, he/she shall not be considered for appointment to any service/post on the basis of the result of this examination viz. Civil Services Examination, 2015.

PROMOTIONS TO THE IAS/IPS/IFS  

1.Determination of Vacancies:   The selection process for recruitment to

the All India Services for any recruitment year of a State/Cadre begins with the determination of the promotional vacancies by the Central Government in consultation with the State Government.

2. Proposals for convening Meetings of the Selection Committee (SCM):  

The proposal is examined by the Commission and the eligibility of officers is verified vis-vis the provisions of the Regulations. After the proposal is complete in all respects, the Commission convene a meeting of the Selection Committee. State Govt forwards the necessary proposals.

3. Meetings of the Selection Committee (SCM) and its procedures

4. Approval of the Select List by the Commission and its validity:

• The list as approved by the Commission forms the Select List which shall remain in force till the 31st day of December of the year in which the meeting of the Selection Committee is held.

5. Appointments to the All India Services:

After the Select List has been approved, the Central Government notifies the same and also take steps to appoint the Select List officers to the respective All India Services

Indian Administrative Services (IAS)

RECRUITMENT• At present there are three modes of recruitment to IAS viz (i) Through Civil Services Exam conducted by UPSC every year; (ii) Through promotion of State Civil Service officers to IAS; and (iii) Through selection of non - State Civil

Service officers.• Roughly 66(1/3%) posts are meant for

Direct Recruitment and 33 (1/3%) posts are meant for promotion quota.

TRAINING• Both Direct Recruit as well as

promote IAS officers are imparted probationary training at Lal Bahadur Shastri National Academy of Administration (LBSNAA).

• There is provision for 'mandatory Mid Career Training for IAS officers spread across the entire service span.

Indian Police Service

(IPS)

RECRUITMENT At present there are three modes

of recruitment to the Indian Police Service. These are as follows:

• Through Civil Services Examination• Through Limited Competitive

Examination• Through appointment of State Police

Service officers by promotion.

TRAINING• Sardar Vallabhbhai Patel National

Police Academy is the Indian national institute for training of Indian Police Service .The academy is in Hyderabad, India.

• The trained officers will be posted as Assistant Superintendent of Police (ASP) in their respective states under whom the other sub-ranks of police force will be working.

INDIAN FOREIG

N SERVICE

(IFS)

TRAINING• Training begins at the Lal Bahadur Shastri

National Academy of Administration in Mussoorie, where members of many elite Indian civil service organizations are trained.

• After completion, the probationers join the Foreign Service Institute in New Delhi for more training as well as attachments with different government bodies and tours both in India and abroad.

RECRUITMENT•  It has a three-stage selection process

spanning nearly seven months. • In 2014, 4.5 lakh (450,000) aspirants

appeared for the combined preliminary examination, out of which 79 were finally selected for IFS; this selection percentage of less than 0.02 per cent makes it one of the toughest open competitive exams conducted in India.

UPSC Annual Calendar for 2016

MADE BY:Aditi SinghAnu AryaAshwarya

ChaudhharyPrachi Jha

Salomika Jena