independent citizens oversight committee - …eagendatoc.brevardschools.org/04-28-206 joint meeting...
TRANSCRIPT
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Brevard Public Schools Independent Citizens Oversight Committee
Report to Audit Committee April 28, 2016
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ICOC Members
• Gary Shiffrin, Chair – Education - Viera
• Gene Cavallucci, Vice Chair – Legal - Melbourne
• Terry Chevallier, Secretary – Financial – Palm Bay
• Kayla Spellman, Treasurer – Financial - Rockledge
• Brian Blenis – Design – Palm Bay
• Daniel Daniels – Construction – Merritt Island
• Sherri O’Shea – Technology – Satellite Beach
• Billy Stover – Design - Titusville
• Matthew Susin – Business - Melbourne
• Mark Young – Business - Cocoa
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ICOC Purpose
General oversight of sales surtax expenditures
Assure that expenditures are consistent with the site-based priority list
Evaluate capital expenditures that are substituted due to higher priority need
Excerpt from ICOC Charter
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Audit Committee Report
• Financial Summary
• From inception through March 31, 2016
• ICOC Reporting:
• Covers major projects accomplished
• Notes planned projects
• Highlights exceptions
• Out-of-sequence components and systems
• Contingency use
• ICOC packages and audio posted on the web site
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Revenue
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Mar-15 Apr-15 May-15 Jun-15 Jul-15 Aug-15 Sep-15 Oct-15 Nov-15 Dec-15 Jan-16 Feb-16 Mar-16
Estimated Cumulative $2,266,486 $4,776,379 $8,385,920 $10,814,21 $13,010,87 $16,136,36 $18,398,91 $20,820,40 $24,025,41 $26,234,49 $28,396,50 $31,422,10 $33,690,60
Actual Cumulative $2,646,407 $5,546,855 $9,685,144 $12,694,63 $15,642,91 $19,510,99 $22,710,59 $25,437,27 $29,354,67 $32,214,81 $35,231,53 $39,961,18 $42,822,54
Variance Cumulative $379,921 $770,476 $1,299,224 $1,880,417 $2,632,041 $3,374,627 $4,311,683 $4,616,873 $5,329,259 $5,980,312 $6,835,036 $8,539,083 $9,131,946
$0
$5,000,000
$10,000,000
$15,000,000
$20,000,000
$25,000,000
$30,000,000
$35,000,000
$40,000,000
$45,000,000
Cumulative Estimated Revenue vs. Actual Cumulative Revenue
Estimated Cumulative
Actual Cumulative
Variance Cumulative
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$1,242,986
$5,486,050
$33,950,137
$2,143,377
Allocation by Group Through March 2016
School Security
Educational Technology
Facility Renewal
Contingency
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Expenditures
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Expenses and Encumbrances through March 31, 2016
• Facility Renewal $19 million
• Educational Technology $2.3 million
• Structured cabling at Rockledge High
• First round of computers purchased at all schools
• District Security $429k
• Oak Park pilot project operational and under review
• +/- 20 schools planned this summer
• Contingency
• About 2/3 of facility renewal contingency has been invested in failed critical components
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Projects
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Summer 2015
• Ocean Breeze Elementary – complete!
• Audubon Elementary
• Oak Park Elementary
• Andersen Elementary
• DeLaura Middle
• Palm Bay Elementary
• Sherwood Elementary (component)
• Atlantis Elementary (component)
• Jefferson Middle (component)
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Ocean Breeze Elementary (#1)
Facility Renewal project complete summer 2015 Project includes renewal of central mechanical plant, air
conditioning and air distribution equipment, electrical distribution and fire alarm systems
Partially funded with sales surtax
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Audubon Elementary (#4)
Mechanical systems completed summer 2015 utilizing sales surtax funds
Summer 2016 construction of electrical system renewal and plumbing and fire alarm system upgrades
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Andersen Elementary (#5)
HVAC renewal complete for Buildings 2, 3 and 5 Additional HVAC work, electrical system renewal
– summer 2016 Roof renewal planned summer 2017
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Palm Bay Elementary (#10)
Chiller replacement (sales surtax funds) and roof membrane renewal (capital renewal funds) complete summer 2015
Air conditioning, fire alarm and plumbing systems renewal – summer 2016
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DeLaura Middle (#3)
Replacement of equipment and related piping in central HVAC plant completed with capital renewal funds
HVAC system renewal for Pods 2 and 4 completed summer 2015 Renewal of entire AC system to be constructed in phases, as
funding is available Electrical and fire alarm system renewals summer 2016
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Oak Park Elementary (#12)
HVAC system renewal complete (partially funded with sales surtax)
Additional facility, electrical system, plumbing system and building envelope construction - summer 2016
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Sherwood Elementary (out of sequence)
Failed chiller replaced with sales surtax funds, summer 2015 Addressed out of sequence due to failure
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Atlantis Elementary (out of sequence)
Failed chiller replaced summer 2015 Replacement funded with sales surtax contingency – was
not on the original list, but failed this summer
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Jefferson Middle (#6, emergency replacement)
Failed cooling tower replaced using sales surtax funds Facility renewal scheduled summer 2016 – design build
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Rockledge High (#1 Educational Technology)
Structural cabling project underway (educational technology) Includes network, fiber optic, telephone and instructional
television components Approximately 7500’ of 2” backbone conduit installed
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Complete the First Group of Schools Summer 2016 Construction
• Audubon Elementary (Art Johnson)
• Oak Park Elementary (Art Johnson)
• Andersen Elementary (Dave Martin)
• DeLaura Middle (Dave Martin)
• Palm Bay Elementary (Dave Martin)
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Design Build Projects Under Contract Summer 2016 Construction
• Discovery Elementary (Jim Hudson)
• Jefferson Middle (Tom Hood)
• Tropical Elementary (Tom Hood)
• Roosevelt Elementary (Jim Hudson)
• Sea Park Elementary (Tom Hood)
• Cape View Elementary (Jim Hudson)
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Unplanned Critical Needs
• System and/or component replacements planned at:
• Relocatable classroom A/C replacements – 65 units @ 23 schools
Bayside Lewis Carroll
Coquina Merritt Island High
Creel Palm Bay High
Eau Gallie High Roy Allen
Endeavour Titusville High
Freedom 7 West Shore
Johnson Westside
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Other Projects In Progress
• District School Security
• Completed Oak Park as pilot project
• +/- 20 schools planned this summer
• +/- 60 schools planned for single design build project
• Educational Technology
• Atlantis Elementary – Educational Technology and Fire Alarm Renewal – under contract
• Longleaf Elementary - Educational Technology Design Criteria Package is underway
• Structured cabling also coming at Meadowlane Primary, Melbourne High
• Planning underway for switches, wireless access points and telephone renewal
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Oak Park Elementary (Security Project)
Single point of entry for screening and badging of visitors Fencing in accordance with District standards
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Design Build Projects Under Contract Major Construction Summer 2017
•Hoover, Sabal (Jim Hudson)
•Melbourne High (Tom Hood)
• Saturn, Fairglen, Kennedy (Jim Hudson)
• Apollo, Pinewood, Jackson (Art Johnson)
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Design Build Projects Proposed Major Construction Summer 2017 and 2018
• Stone (Dave Martin)
• Turner, Southwest (Chris Ault)
• Coquina (Dave Martin)
• Rockledge High, Cocoa High
• Croton, Lewis Carrol, Williams
• Mila
• Golfview
• Creel
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Conclusions
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Conclusions
• Surtax revenues are exceeding estimates
• Surtax expenditures are consistent with the Sales Surtax Funded Detail Report (Attachment F)
• Unplanned critical needs/use of contingency are reported to the ICOC and expenditures are consistent with the parameters established for the use of the surtax
• Age of facilities and deferred maintenance contribute to failing systems and components
• Projects reflect high level of collaboration among District staff members (energy, code compliance, environmental health & safety, maintenance, purchasing & finance)
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