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Preliminary Agenda as of June 11, 2017 of 1

Independent Citizens Oversight Committee June 21, 2017 – 3:00 pm Educational Services Facility School Board Meeting Room

A. Call to Order

B. Roll Call

C. Pledge of Allegiance

D. Public Comment

E. Member Reports

F. Action Items

1. Adoption of the Agenda

2. Consideration of Minutes

a. April 19, 2017 Regular ICOC meeting b. May 16, 2017 Special ICOC meeting

3. Consideration of accelerating South Lake Elementary facility renewal from summer 2019 to summer 2018

4. Consideration of utilizing sales surtax for South Lake Elementary security G. Information/Discussion/Guidance Items

1. Sales Surtax Revenue Report

2. Sales Surtax Expenditure Report

3. Project Reporting – Facility Renewal

a. Overview of In‐Sequence Project Status b. Replace at Failure, Out of Sequence, Contingency Reports 4. Project Reporting – Educational Technology

5. Project Reporting – District Security

6. Miscellaneous Updates – Staff

H. Adjourn

MEMORANDUM To: Independent Citizen Oversight Committee Members

From: Susan Hann, P.E., AICP, Director of Planning and Project Management

Date: June 7, 2017

Re: Agenda Items F1 and F2 – Adoption of the Agenda and Consideration of Minutes

________________________________________________________________________________________

Agenda Item F1: Adoption of the Agenda

The preliminary agenda is attached for consideration/adoption.

Agenda Item F2: Consideration of Minutes

The draft minutes are attached for consideration.

April 19, 2017

May 16, 2017

ICOC Meeting April 19, 2017 Page 1 of 8

+ MEETING MINUTES INDEPENDENT CITIZENS OVERSIGHT

COMMITTEE

______________________________________________ Meeting Date: April 19, 2017

Meeting Time: 3:00 PM

Meeting Location: Brevard County Public Schools Educational Services Facility

2700 Judge Fran Jamieson Way, Viera, FL

Facilities Conference Room 804B

Committee Attendees: Gene Cavallucci Vice Chair

Kayla Spellman Treasurer

Brian Blenis

Mark Young

Sherri O’Shea

Dan Daniels

Kyle Brown

Brenda Burgener

Margaret Goudelock

Other Attendees: Dr. Mark Mullins Chief Operating Officer

Pennie Zuercher Chief Financial Officer

Dane Theodore Asst. Superintendent/Facilities Services

Susan Hann Director of Planning & Project Management

Jim Hudson Project Manager

Dave Martin Project Manager

Denny Bowers Project Manager

Art Johnson Project Manager

Chris Ault Project Manager

Tom Fitzgerald Network Operations

Jennie Bowers Facilities Department

Debbie Weaver Facilities Department

Jennifer Murtha RSM

Laura Manlove RSM

Stephanie Callea RSM


Note: This meeting of the Independent Citizens Oversight Committee (ICOC) was publically

advertised in the Florida Today on April 12, 2016. This meeting was audio taped.

Call to Order

Mr. Cavallucci, Vice Chair, called the meeting to order at 3:00 PM.

Roll Call

Mr. Cavallucci called the roll. Mr. Shiffrin and Ms. Chevallier were absent. Attendees are listed

above. A quorum was present.

Pledge of Allegiance

All attendees stood and recited the Pledge of Allegiance.

Public Comment

There was no public comment.

Member Reports

Mr. Cavallucci welcomed the three new members to the committee and asked them to share

their backgrounds:

Margaret Goudelock: Ms. Goudelock stated she has a background in both residential and

commercial construction. She currently works for the Brevard County

Board of Commissioners in District 5. Ms. Goudelock is on the board of

the Edgewood Jr./Sr. High School SAC committee and is involved in

numerous other projects within the School District.

Kyle Brown: Mr. Brown is a 20‐year veteran of the United Stated Air Force. Mr. Brown

currently works for a civil engineering consulting firm.

Brenda Burgener: Ms. Burgener is retired from 32 years of service with Health First. She

served on the Zoning Board of Adjustment for the City of Melbourne for

33 years. Ms. Burgener has a strong interest in construction as she was

involved with the building of Palm Bay, Viera and the expansion of

Holmes Hospitals.

Kayla Spellman: No Report

Gene Cavallucci: No Report

Dan Daniels: No Report

Mark Young: No Report

Sherri O’Shea: No Report


Brian Blenis: Mr. Blenis informed the committee he visited Melbourne High School to

observe the chiller installation projects. Mr. Blenis stated he was glad to

see that the current installations are being made with future tie‐ins to the

chilled water loop in mind.

Mr. Cavallucci informed the new members that they are welcome to visit and observe the

construction sites at the schools.

F1 – Adoption of the Agenda

Mr. Cavallucci informed the committee there was a request to take two agenda items out of

order for this meeting. The first was Item G4 – Project Reporting – Educational Technology.

Mr. Fitzgerald introduced himself to the new members. He informed the committee that

educational technology expenditures are over 80 percent of revenue.

Category 1 (Structured Cabling): Atlantis Elementary, Longleaf Elementary and Meadowlane

Primary Schools are in the demolition phase of construction. Melbourne High School’s

anticipated completion date is July 31, 2017. The Design Criteria Package will begin for Central

Middle School.

Category 2 (Technology Equipment): The computer assessment for contingency use funds at

Columbia Elementary School is complete. Order placement is anticipated this week.

Category 3 (Technology Infrastructure): The wireless access point drops have been completed

in six schools.

Mr. Fitzgerald also announced that Mr. Ault has been promoted from Project Manager to

District Network Engineer/Technology Coordinator.

Mr. Blenis asked if there were any issues with testing this year. Mr. Fitzgerald replied that

testing went smoothly due, in part, to the increase in band width and the influx of new

computers.

Mr. Daniels asked if every classroom in Brevard Public Schools will have wireless capability to

handle all students’ laptops and/or tablets. Mr. Fitzgerald replied that each classroom will have

the capacity to handle all wireless devices. Mr. Daniels also asked if students are able to access

inappropriate sites. Mr. Fitzgerald explained that the District limits student access to social

media to educational sites only.

Ms. Burgener, who volunteers at University Park Elementary School, stated the fifth grade class

currently has five computers for all 25 students. She asked if the current upgrades will

accommodate a wireless device for all 25 students. Mr. Fitzgerald replied that the


infrastructure will be able to support wireless devices for all students, the challenge will be

refreshment of the devices themselves due to limited funding in that arena.

Mr. Cavallucci informed the committee it was also requested that Item H1 – Audit Report –

RSM – Laura Manlove and Jennifer Murtha be moved up in the agenda.

Mr. Blenis made a motion to adopt the agenda as modified, seconded by Ms. Spellman. The

motion passed unanimously.

Ms. Manlove introduced RSM to the new members and explained the internal audit function of

the sales surtax. She then reviewed the report, which was provided in the agenda package,

with the committee. Mr. Cavallucci requested that Ms. Manlove explain who receives the audit

results for the benefit of the new members. Ms. Manlove explained that the report is

presented to the District’s Independent Audit Committee and the School Board.

F2 – Consideration of Minutes – February 15, 2017

Ms. Spellman made a motion to accept the minutes, seconded by Mr. Daniels. The motion

passed unanimously.

G1 – Sales Surtax Revenue Report

Ms. Hann stated that revenues through March are $87 million, which is $19 million over the

original estimates. Ms. Hann explained the distribution of the surtax between groups, along

with the graphical information provided in the agenda package for the benefit of the new

members.

Several members asked how any revenue in excess of the $198 million will be allocated and if it

will follow the same method as is currently employed. Ms. Hann explained that should the

$198 million in revenue be received, a recommendation will be presented to the Board for the

use of the excess surtax money. The ICOC will be consulted prior to this recommendation being

made.

Mr. Daniels asked if the sewage piping/systems at the schools will be addressed with the excess

revenue. Ms. Hann replied that plumbing systems will be a high priority at that time since the

current Attachment F allocation for plumbing is not sufficient to handle any large needs.

G2 – Sales Surtax Expenditure Report

Ms. Hann explained the information contained in the agenda package to the committee. Ms.

Hann noted that the current amount expended and/or encumbered is near the total amount of

surtax revenue received. This indicates that the District is utilizing the surtax revenue for its

intended purpose in the schools.


Mr. Daniels asked if there is any data on the completion status of the projects. Ms. Hann stated

this data is difficult to analyze due to the fact that the covered walkway portion of the facility

renewal for each school will not be completed until the end of the program, along with the

method in which the district school security and educational technology portions of the schools

are being conducted. Ms. Hann also explained that closing out a project is a lengthy procedure.

She offered to include a report in the agenda package that reflects the projects that have been

officially closed out by the Board.

Ms. Burgener noted that the reports reflect that both surtax and capital funding is utilized for

some of the projects. Ms. Hann stated that blending of both surtax and capital funding to

complete a project is sometimes the case, which is part of the reason why it is so difficult to

provide a percentage of completion of the project.

Ms. Hann explained the funding/reporting protocol system to the new members. She also

showed how to determine what the money is being spent on by cross referencing the funding

numbers reflected on the financial reports to the funding/reporting protocol sheet.

Mr. Daniels again expressed his desire to have a report which shows the percentage of

completion of the required work versus the dollars spent to date on each school. Ms. Hann

stated she would try to develop a report showing this data for the next meeting.

Ms. Hann reviewed the pie chart showing the surtax expenditures and encumbrances by type,

stating that the professional fees, which are paid before the actual project construction, will

decrease toward the end of the program. Ms. Hann explained that these fees include

architectural and engineering design as well as construction administration.

G3a – Project Reporting – Facility Renewal – Overview of In‐Sequence Project Status

Ms. Hann stated there are 12 projects that are substantially complete, there are 14 schools

being done in summer 2017 and the Request for Proposal process has begun for the summer

2018 projects.

Mr. Blenis asked if the covered walkway portion of the projects is being placed in an individual

fund for use at the end of the program. Ms. Hann reminded the committee that the surtax

program is run on a cash basis and money is not held for future construction. The covered

walkways will be handled as one large project at the end of the program. Mr. Blenis then

stated that in order for the auditors to deem a project complete, all unused monies would have

to be removed from the project. Ms. Hann stated that when a project is audited, the auditors

review the construction contract only. Staff tracks the unused portions of the Attachment F

budgets.


Ms. Spellman pointed out that the report in Item G3a can be cross referenced with the financial

summary in Item G2 to determine the gross percentage of completion of each school by

comparing the amount spent on the substantially complete projects with the amount budgeted

in Attachment F.

G3b – Project Reporting – Facility Renewal – Replace at Failure/Out‐of‐Sequence/Contingency

Ms. Hann reviewed the Bayside High School chiller replacement project. She also informed the

committee there are building envelope issues at Bayside High School that must be addressed

this summer and will require capital funding since surtax monies are not available.

Johnson Middle School: The air conditioning unit serving the kitchen is failing.

Lockmar Elementary School: Ms. Hann stated Lockmar is a good example of a replace at failure

project. Initially, two air handling units were reported as failing in October 2016. As of the

publication of the agenda package for this meeting, a third unit has failed, and, as of the date of

this meeting, a fourth unit has failed. Maintenance keeps staff informed of school equipment

failures, which may not be listed in Attachment F but are eligible for surtax funding.

McAuliffe Elementary School: A kitchen hood exhaust fan is failing.

Meadowlane Primary School: A fan coil unit is failing. Staff is working with Heard Construction

to replace this unit. Heard is currently on site for the educational technology project.

Melbourne High School: Sales surtax security contingency will be utilized for additional

fencing. Projects that are not part of the large security project will require additional funding to

address the security needs of the school.

Roy Allen Elementary School: The water heater is failing.

Satellite High School: The kitchen hood exhaust fan is failing.

West Melbourne Elementary School: Additional funding is required for the redesign of the

lobby area for the security portion of the project. Educational technology also requires

additional funding.

Ms. Hann included pictures of the Westside Elementary School chilled water piping fabrication.

The ICOC was formerly advised of this chiller failure.

The contingency use report reflects the portable air conditioning unit replacements. Mr. Young

asked why the cost of the air conditioning units had increased from the replacements done in

2016. Ms. Hann replied that the 2017 replacements will include heat pumps and bipolar

ionization units.

G5 – Project Reporting – District School Security

The district school security portion of Attachment F has been completed in eight schools. The

summer 2017 facility renewal projects will include the security portion of Attachment F.

Construction of the first 13 schools which are part of the large security project (65 schools total)

has begun. In an effort to accelerate completion of the security portion of the surtax projects,


per the ICOC’s request, staff has visited the remaining schools a minimum of two and up to four

times to determine the individual needs and design for each school. Staff has met with the

schools’ principals and staff to ensure the operational needs of the school are also being met.

The framework of the design for the project was to stay within the budgetary parameters of

Attachment F. However, the School Board has been informed it is not possible to address even

the basic security installations within these parameters.

The first 13 schools required an additional $400,000 in capital funding. Staff is expecting it will

require an additional $800,000 to $1.2 million in funding to complete the remaining 52 schools.

This additional capital funding will be required just to meet the basic security program, which is

perimeter fencing and single point of access.

Mr. Daniels asked how many contractors will be working on the security projects. Ms. Hann

replied that Wharton‐Smith, Inc. is the Construction Manager on the project. They have six

architectural design firms and will have approximately 20 to 30 subcontractors.

Mr. Cavallucci asked if the original schedule for completion of these projects is in jeopardy. Ms.

Hann stated that she thinks the worst case scenario would be summer 2018 completion but she

feels there is strong support for moving this project forward as soon as possible. Dr. Mullins

agreed that is a reasonable assessment of the District’s position on the security projects.

Ms. Hann then explained the chart reflecting the status of the security projects for all District

schools.

Ms. Goudelock asked about the status of the door locks as discussed at the February ICOC

meeting. Ms. Hann explained that the single point of access will mean that the front door is

locked at all times. Visitors will announce themselves while outside and the office

clerk/secretary will have the ability to unlock the door from behind the counter to allow access

into the school. These locks are also designed with the capability to work with badging. The

District School Security office would like the locks to be enhanced to magnetic locks, which is

not funded through the surtax program. Staff is currently having the vendors price the

magnetic locks in the event the School Board wishes to include them in the security projects.

These magnetic locks will not be funded through surtax.

Dr. Mullins added that since the badges themselves are disposable they are not eligible for

surtax funding. He has worked out the funding for the badges with District School Security and

Finance to acquire the 9,000 badges for District employees so the door swiping access can be

utilized. These badges should be ready for distribution in the schools whose security

installations have been completed by the 2017/2018 school year. As additional schools are

completed, the badges will be distributed to their employees. It was clarified that the

foundational system for utilization of the badges was previously approved.


G6 – Miscellaneous Updates – Staff

Ms. Hann stated that staff is continuing to monitor the success of the bipolar ionization

installations. Ms. Hann also informed the committee of the major projects which are being

funded through capital, such as the Bayside High School and Westside Elementary School chiller

replacements, the DeLaura, Kennedy and Jackson Middle Schools gym air conditioning, the

Bayside High School building envelope, the DeLaura Middle School and Coquina Elementary

School HVAC and the Pinewood and Discovery Elementary Schools wastewater treatment

plants.

Ms. Hann informed the committee Mr. Bowers would be leaving the District so the list of

project managers would be changing. She also reiterated that should a committee member

wish to tour one of the school projects, they are welcome to contact the corresponding project

manager, who will be happy to accommodate them.

Ms. Spellman asked if there are any procedures in place for the beginning of the new school

year to address the issues that may arise such as air conditioning not working properly and/or

additional items which may require tweaking. Ms. Hann stated that she has tried to convey

that the first 30 days of the school year will require operational system testing with better

communication through EdConnect articles, meetings with the assistant principals and the

Leadership Team. Staff has also worked with the controls vendors to attempt to improve their

performance. Set point changes have also been discussed.

The committee adjourned at 5:00 PM.

The next meeting will be held Wednesday, June 21, 2017 at 3:00 PM in the ESF Building,

Board Room.

Prepared by Jennie Bowers, Project Administrative Specialist II

Approved by ICOC April 19, 2017

________________________________

Terry Chevallier, Secretary, ICOC

ICOC Special Meeting May 16, 2017 Page 1 of 7

+ MEETING MINUTES INDEPENDENT CITIZENS OVERSIGHT

COMMITTEE

______________________________________________ Meeting Date: May 16, 2017

Meeting Time: 4:00 PM

Meeting Location: Brevard County Public Schools Educational Services Facility

2700 Judge Fran Jamieson Way, Viera, FL

Facilities Conference Room 804B

Committee Attendees: Gary Shiffrin Chair

Gene Cavallucci Vice Chair

Terry Chevallier Secretary

Kayla Spellman Treasurer

Sherri O’Shea

Kyle Brown

Brenda Burgener

Margaret Goudelock

Other Attendees: Dr. Mark Mullins Chief Operating Officer

Pennie Zuercher Chief Financial Officer

Dane Theodore Asst. Superintendent/Facilities Services

Susan Hann Director of Planning & Project Management

Kathy Jackson Accounting Manager

Angelina Biermaier Staff Accountant

Jim Hudson Project Manager

Tom Fitzgerald Director of District Communications

Chris Ault District Technology Coordinator

Jennie Bowers Facilities Department

Johnathan Wilkes Wharton‐Smith, Inc.

Craig Romanick RSM

Note: This meeting of the Independent Citizens Oversight Committee (ICOC) was publically

advertised in the Florida Today on May 9, 2016. This meeting was audio taped.


Call to Order

Mr. Shiffrin, Chair, called the meeting to order at 4:00 PM.

Roll Call

Ms. Chevallier called the roll. Messrs. Blenis, Daniels and Young were absent. Attendees are

listed above. A quorum was present.

Pledge of Allegiance

All attendees stood and recited the Pledge of Allegiance.

Mr. Shiffrin thanked Mr. Cavallucci for conducting the April 24, 2017 meeting in his absence.

He also welcomed the new members and thanked them for their service to the community.

Mr. Shiffrin requested that a letter of gratitude for his service be drafted for Mr. Stover, who

resigned from the committee in March.

Public Comment

There was no public comment.

Action Items – Review of District School Security Funding Plan:

Ms. Hann thanked the members for attending this special meeting. The security program is 2.9

percent of the surtax revenue. Over the six‐year surtax program $198 million in revenue is

estimated to be received. Of that $198 million, $5.7 million is dedicated to district school

security. The District has received $2.6 million in revenue to date. This revenue has been

either spent or encumbered for the projects outlined in the sales surtax program. These funds

have been utilized for security projects that have already been completed, for projects

currently under contract that are not part of the large Wharton‐Smith contract and for the

Wharton‐Smith project.

During the 2014 assessments, security was estimated on a generic basis for all schools. After

completing the pilot security project, staff learned that the Attachment F budget is not

adequate. Much of the inadequacy is due to fencing requirements and front lobby renovations,

since all schools do not have the same lobby design. After walking the school properties,

reviewing the schools’ security and operational needs with the principals, security team and

facilities team, it has been found that the school security projects can be done similarly but

must also be done uniquely, which increases cost.


Due to the decision to accelerate the security projects, the entire $5.7 million of anticipated

security revenue must be available now. This issue was discussed with the ICOC and a

temporary transfer of funds from facility renewal was approved in concept by the School Board.

The transfer of funds from one group to another was approved as Policy 6180.03 – Temporary

Transfer of Sales Surtax Cash between Groups.

Even with this transfer of funds, there will still be an approximate $2 million shortfall for the

security project. Staff recommends a second transfer of $2.15 million be made to fully fund the

entire security project. When considering the payback of this money, it has been assumed that

revenue in excess of the estimated $198 million will be received by the end of the surtax

program. The $2.15 million transfer will be taken from the facility renewal group. This money

will not be returned to facility renewal until after the $198 million revenue has been reached.

A risk of borrowing this money is that facility renewal will be $2.15 million short. To date,

surtax revenue collected by the District has been in excess of the original projections, which

allows the facility renewal project schedule to remain in order and has also allowed many out‐

of‐sequence projects to be completed. At this point, all of the facility renewal revenue has

been fully spent and/or encumbered. Ms. Hann noted the transfer of $2.15 million from facility

renewal should not affect the summer 2018 projects; however, future large, unplanned

projects will not be able to be funded. Large equipment failures will have to be funded from

capital.

Should surtax revenue not be collected as projected by the end of the six‐year surtax program,

Mr. Theodore informed Dr. Blackburn, Superintendent, that the Attachment F projects will still

be completed as planned by utilizing capital funding. All indications are that revenue will be

collected faster than projected. However, Ms. Hann stated the committee should be aware

that there is always a possibility this will not occur.

The option of funding the required $2.15 million through capital will also be presented to the

School Board. A prioritization process would have to be completed since there are competitive

uses for capital funds, which would delay approval of the security project. This has implications

for both the project schedule and project costs. Wharton‐Smith has provided projections that a

three‐month delay would result in an approximate $160,000 increase and a seven‐month delay

would result in an over $400,000 increase in the security project budget.

The May 23, 2017 School Board agenda item will consist of staff’s recommendation to transfer

the $3.15 million previously discussed by the ICOC as well as the $2.15 million transfer from

May, June and July revenues to fully fund the security project.

Ms. Hann informed the committee that Mr. Wilkes of Wharton‐Smith is prepared to discuss an

example of why this additional funding is needed and Ms. Zuercher would take questions

regarding the financial aspect.

Ms. Chevallier asked if staff has the percentage figure of revenue received over estimates. Ms.

Hann replied revenue collected is approximately 25 percent over projections. Ms. Chevallier

expressed concern over the method in which facility renewal funds would be paid back since


there will be a shortfall to facility renewal with the proposed transfer. Ms. Hann stated the

typical monthly revenue to security is approximately $100,000. This money would be placed in

the facility renewal fund. Ms. Hann also explained that it is projected the $198 million will be

received between years 4 and 5 of the program. If this does not happen, up to $2.15 million of

the facility renewal program will be funded from capital. It is intended that the entire facility

renewal portion of the surtax program will be funded. Ms. Chevallier asked if the School Board

has already approved the use of capital, if required, to pay back the facility renewal fund. Ms.

Hann stated requesting this approval is part of the May 23 Board item. Ms. Chevallier stated

she is concerned that if the ICOC agrees to the transfer of the additional $2.15 million and the

Board does not approve the use of capital, there will be a shortfall in the facility renewal

program. Ms. Hann stated that the year 6 projects include several non‐school facilities. Ms.

Chevallier reiterated her concern that a shortfall in facility renewal could occur if the $198

million is not received and the Board does not pre‐approve the use of capital funds. This could

lead to the surtax program not being completed as approved by the voters. Ms. Hann stated

this was also the concern during Mr. Theodore’s and Dr. Blackburn’s discussion regarding this

matter.

Ms. Goudelock asked Ms. Zuercher if she could guarantee that the use of capital to repay the

$2.15 million would be approved. Ms. Zuercher stated she does not have the authority to make

a commitment to guarantee the use of capital funding at this time. She explained that the

District is just beginning a new capital allocation process making it necessary for departments

requesting capital funding to submit requests for approval. A Capital Allocation Committee is

being formed to review these requests and make recommendations as to who should receive

the available funding. Ms. Zuercher did state that it would be in the District’s best interest to

ensure the sales surtax program is completed as promised to the voters should a second

referendum be considered.

Mr. Brown asked what methods of contracting were utilized to result in Wharton‐Smith’s

contract for the security projects. Ms. Hann stated that Wharton‐Smith was chosen to perform

the 65 school security project after a competitive Request for Proposals (RFP) process. Mr.

Wilkes explained that Wharton‐Smith then chose five qualified subcontractors to participate in

a competitive bidding process for both the unit pricing of materials and installation. Material

pricing was then negotiated down to get the best cost for the School District. Mr. Wilkes also

explained there are very few contractors who perform integration of the security access control

systems. Wharton‐Smith contacted all of these contractors for competitive pricing. The best

pricing from all bidding processes was then utilized in Wharton‐Smith’s guaranteed maximum

price proposal to the School Board.

Mr. Shiffrin asked why ornamental fencing would be installed at some schools while other

schools would receive chain link fencing. Mr. Hudson replied that the District utilizes

ornamental fencing only along the road frontage.


This project will standardize the fencing installed at all schools. Vinyl coated fencing will not be

utilized for schools located east of US1. Mr. Shiffrin asked if the fencing provides any security.

Mr. Hudson replied it does supply a layer of security by confining students into a fenced area.

Also, anyone wishing to enter the school property must enter through the single access point in

the front office.

Ms. Goudelock commented that the ornamental fencing and gates adds cost to the projects.

Ms. Goudelock also questioned the need for gates at schools whose independent buildings

have doors locked to the outside. Mr. Cavallucci stated that there were complaints from

parents after the Oak Park Elementary School pilot project that the chain link fencing

surrounding the entire property made the school resemble a prison. Mr. Cavallucci also stated

that, from a historical perspective, the original security projects were to take place over the six

years of the sales surtax program. The ICOC had discussed that it was not worth the risk of a

security breach occurring at a school that was scheduled later in the program. The ICOC

requested that staff accelerate the security program. Mr. Cavallucci stated he would rather risk

a chiller not being installed within the next three years rather than an incident at a school

whose security project had not yet been completed.

Mr. Brown asked if the single point of access would endanger students who walk or ride a bike

to school due to traffic. Mr. Hudson stated the goal of the security program is to keep students

safe during the normal instructional day. He also stated that all gates that are now open for

receiving and dismissing students will remain open. At the time the school day actually begins,

all but one exterior gate will be closed and a single point of access into the school building will

be used.

Ms. Burgener stated she volunteers at a school in the Melbourne area and the gates are open

all day. She stated that fencing and gates only provide security if used as intended. Ms.

Burgener asked if the security camera costs are part of the program. She also stated there are

software and labor costs associated with security cameras. Ms. Burgener also stated that her

experience with security cameras is that they are not valuable in real time, only after the fact.

Mr. Hudson responded that the security program includes only one camera and one monitor to

be used strictly for the front office. The camera will be focused on the door and the front

counter, and the monitor will be mounted on the wall behind the counter. When a person

walks in the front door, the first thing they will see is themselves being recorded. The object is

to diffuse any confrontational situation by having persons entering the office assume they may

be recorded throughout the facility. These cameras are also IP addressable and persons, such

as District School Security personnel, the school principal, etc., can monitor the camera with the

IP address. Mr. Hudson stated installing additional cameras throughout the campuses will

more than likely be accomplished at a later date but cameras were not part of the surtax

program. Ms. Burgener asked if the recordings would be archived. Mr. Hudson stated he

believes the tapes roll over after 30 or 45 days.


Mr. Shiffrin stated that as a former school principal, he agrees with Ms. Burgener’s assertion

that the security cameras do not stop an incident in real time; however, they have been used to

go back and review the recordings to deal with the persons involved afterwards.

Ms. Chevallier again expressed that she is extremely concerned that there is no contingency

plan approved if at year 6 the $198 million has not been reached. She stated that if the surtax

program is not carried out as promised to the voters, it would be very difficult to pass another

referendum to continue the sales surtax program which would be required to meet the

additional needs of the schools. Ms. Chevallier asked if it is staff’s intent to present to the

Board at this time that the ICOC agrees with the transfer of funds from facility renewal to

security if the Board commits to approving the use of capital funding should there be a shortfall

in the facility renewal category.

Ms. Goudelock stated that although she agrees security is a priority, she is concerned that

should a critical facility need occur, there will not be sufficient funds to address that immediate

need.

Mr. Shiffrin stated that he does not feel the Board can commit at this time to approving the use

of capital funds should the $198 million not be reached by year 6 of the program. Ms.

Chevallier then stated she does not feel that money that has not yet been received should be

spent. Mr. Shiffrin stated that the ICOC formerly discussed and agreed that acceleration of the

security program is of critical importance. It is unfortunate that the scope of the project has

added unforeseen costs. Ms. Chevallier stated she agrees with the transfer of funds to

complete the security project at an accelerated pace. She is still concerned that money will be

spent beyond the cost listed on Attachment F for security and that there is no assurance of a

contingency plan to recover these funds should the $198 million not be reached.

Ms. Hann stated that the Board agenda item will include language that if the $198 million is not

reached, it is intended that the amount required to reimburse facility renewal will be taken

from capital funds. Ms. Hann did explain that this language will not solicit a commitment from

the Board and that it only states intent.

Mr. Shiffrin asked if the $198 million is exceeded if the magnetic door locks requested by the

Office of District and School Security, which are not currently part of the security project, could

be made a priority item. Ms. Hann stated that savings that will more than likely be realized

from the security GMP along with contingency funds could be used to address the magnetic

lock installations. Dr. Mullins stated that discussions have been held regarding installation of

magnetic locks and that Major Moros had provided a very compelling statement as to the

additional security these locks would provide should an intruder be detected. He informed the

ICOC the magnetic locks are currently on the list of items to be considered by the Capital

Allocation Committee; however, there are also many other needs for capital funding. The

Capital Allocation Committee will prioritize all items on the list and those approved by the

committee will ultimately be taken to the Board for their approval. Dr. Mullins stated that the

magnetic locks are considered to be an increase in scope which is why this item is not being

brought to the ICOC at this time.


Ms. Chevallier asked if there has been a projection as to the revenue that will be collected by

year 6. Ms. Hann replied that with the current tracking of 25 percent over estimates, the total

collected is projected to be approximately $230 to $240 million. Ms. Chevallier again stated

that she thinks the Board agenda item should state the intent to reimburse facility renewal

from whatever funding necessary should the $198 million not be reached. She feels it is very

important to make this part of the public record.

Mr. Shiffrin asked if enough contractors are available to complete the security project in the

two‐year time frame. Mr. Wilkes responded that Wharton‐Smith is working with multiple

contractors who have committed to completing these schools on schedule.

Ms. Goudelock requested that the second option of utilizing the temporary transfer of $3.15

million from facility but funding the additional $2.15 million from the Special Projects category

of the FY 2017‐2018 budget, if available, be considered as a motion. Ms. Hann explained this

second option will be part of the Board agenda item but is not the recommendation of staff.

Mr. Shiffrin stated he would call for a vote on staff’s recommendation only.

Ms. Chevallier made a motion that the ICOC recommend to the Board that both the $3.15

million along with the additional $2.15 million be transferred from the facility renewal category

to the District School Security category. Mr. Cavallucci seconded the motion. The motion was

approved with a vote of 7 to 1. Voting against the motion was Ms. Goudelock.

Ms. Hann stated she would email the completed Board agenda item to the members. She also

stated she would revise the memorandum stating the ICOC’s recommendation to the Board to

reflect the commitment verbiage along with the ICOC voting results. This memorandum will be

signed by Mr. Shiffrin.

The committee adjourned at 5:00 PM.

The next regular meeting of the ICOC will be held Wednesday, June 21, 2017 at 3:00 PM in the

ESF Building, Board Room.

Prepared by Jennie Bowers, Project Administrative Specialist II

Approved by ICOC June 21, 2017

________________________________

Terry Chevallier, Secretary, ICOC



Date: June 16, 2017

Re: Consideration of accelerating South Lake Elementary Facility Renewal from Summer 2019 to Summer 2018

________________________________________________________________________________________

The District is reopening South Lake Elementary School in August 2018 with a high‐tech focus,

potentially as a magnet school.

At the time that Attachment F was developed, South Lake had been converted to an adult education

center. Attachment F includes $1,716,159 for facility renewal and $59,939 for classroom technology

infrastructure support. The facility renewal surtax work is scheduled for summer 2019.

Stephanie Archer, Assistant Superintendent for Equity, Innovation and Choice has asked if the sales

surtax facility renewal program could be moved up to summer 2018 to avoid major construction at the

school in their first summer after reopening. Because the school will shortly be vacant, construction

costs may be lower since the work can be done over a longer period of time. In addition, supporting the

high‐tech focus of the school may require electric and HVAC modifications in addition to the surtax

facility renewal project. The budget to reopen the school will support system enhancements.

Attached is a cash flow analysis and a copy of Attachment F for South Lake. Mrs. Archer will be attending

the ICOC meeting.

Facilities Services2700 Judge Fran Jamieson WayViera, Florida 32940-6601

Campus Capital Needs Sales Surtax Funded

Attachment F

Estimate

Detail ReportCondition CodeFacility

South Lake 1.69 $1,821,874Educational Technology $105,7152.40

Technology Equipment Renewal $45,776Server Replacement 5.00 $18,460Switch Replacement 4.00 $7,199Telephone System Replacement 1.00 $14,278Wireless Access Points Replacement 1.00 $5,839

Classroom Technology Infrastructure (Electrical, HVAC and Data) $59,939Student Stations Power/ Technology HVAC 1.00 $59,939

Facility Renewal $1,716,1591.36

Safety and Building Code Deficiency Corrections $7,220Fire Safety / Sanitation / Code Compliance 1.00 $7,220

Central Mechanical Plant Renewal $812,878Chillers 1.00 $330,000Makeup Water Secondary Backflow Preventer and Water Treatment 1.00 $78,796Piping and Valves, Distribution Piping, Insulation, Tanks and Chilled Water 1.00 $404,082

Cooling and Heating Control System Renewal $208,776Building Automation System 1.00 $208,776

Air Conditioning and Air Distribution Equipment Renewal $456,613Wall Hung, Rooftop, Air Handlers, Split Systems, Unit Ventilators, Water Source Heat Pumps andUnitary Systems

2.00 $382,531

HVAC Systems EPA Non Compliant Refrigerant 1.00 $74,082Exterior Door/Window/Louver System Renewal $6,157

Other Exterior Door Hardware 2.00 $6,157Electrical Distribution System Renewal $224,516

Panel Boards 1.00 $119,441Transformers 2.00 $105,075

, 2014

Total revenue budget based on

prior year Facility Renewal Share

June 3,222,795$ 2,555,032$

July 3,241,526$ 2,569,882$

August 4,133,346$ 3,276,917$

September 3,353,614$ 2,658,745$

October 2,857,921$ 2,265,760$

November 4,105,947$ 3,255,195$

December 2,997,806$ 2,376,661$

January 3,161,930$ 2,506,778$

February 4,957,296$ 3,930,144$

March 2,999,088$ 2,377,677$

April 3,231,773$ 2,562,150$

Security payback (11 months @ $100,000/mo) 1,100,000$

Total Revenue 31,434,940$

Current unallocated balance (may be pending encumbrances) 3,400,000$

Projects:

Current Attachment F balance

available to spend

Croton 1,630,265.00$

Rockledge 3,433,190.00$

Williams 1,588,479.00$

Lewis Carroll 505,035.00$

Cocoa 4,566,739.00$

Mila 1,494,883.00$

Golfview 615,987.00$

Creel 1,682,680.00$

Coquina 1,511,082.00$

Subtotal 17,028,340.00$

Security loan 2,998,875.00$

Security advance 2,608,323.00$

Jackson roof 901,025.00$

Titusville roof (estimated) 750,000.00$

Miscellaneous 2,000,000.00$

Total facility renewal surtax

needed 26,286,563.00$

FACILITY RENWAL CASH FLOW ANALYSIS

June 16, 2017



Date: June 16, 2017

Re: Consideration of Utilizing Sales Surtax for South Lake Elementary Security

________________________________________________________________________________________

The District is reopening South Lake Elementary School in August 2018. At the time that Attachment F

was developed, South Lake had been converted to an adult education center, which did not require

security.

The security project recently approved by the School Board includes the security project for South Lake

Elementary at a cost of $92,182 for fencing and access control and approximately $6,200 for front entry

lockdown.

Because South Lake will be opening as an elementary school, funding the security project through sales

surtax meets the parameters of the sales surtax program. This would typically be a request to use

security sales surtax contingency, but contingency is insufficient. Consequently, South Lake Elementary

security would be funded through the approved sales surtax advance on revenues exceeding the total

$198 million. This project is included in the overall budget approved by the School Board, so no

additional resources are needed.

Alternatively, the project would be funded through capital resources.



Date: June 7, 2017

Re: Agenda Item G1 Sales Surtax Revenue Report

________________________________________________________________________________________

The attached charts indicate the revenue received to date in comparison to the projections as well as

the allocation to date to District School Security, Educational Technology, Facility Renewal and

Contingency. To date, the initial projection of $33 million revenue per year has been exceeded.

$0

$1,000,000

$2,000,000

$3,000,000

$4,000,000

$5,000,000

$6,000,000

Sep‐16 Oct‐16 Nov‐16 Dec‐16 Jan‐17 Feb‐17 Mar‐17 Apr‐17 May‐17

Estimate Monthly $2,565,785 $2,321,024 $2,484,068 $2,469,451 $2,266,177 $2,217,876 $2,275,708 $2,327,126 $2,658,047

Actual Collections $3,353,222 $3,153,706 $4,401,920 $3,118,244 $3,411,939 $5,214,567 $3,094,850 $3,159,298 $4,931,848

Variance $787,437 $832,682 $1,099,470 $648,793 $1,145,762 $2,168,609 $819,142 $832,172 $1,366,048

Budget $3,353,614 $2,857,921 $4,105,947 $2,997,806 $3,161,930 $4,957,296 $2,999,088 $3,231,773 $5,006,044

Estimated vs. Actual Revenue FY 17

FY 14/15 FY 15/16 FY 16/17 Total

Estimated Revenue $16,136,363 $33,216,502 $24,139,479 $73,492,344

Actual Revenue $19,510,990 $41,670,592 $33,839,594 $95,021,176

Variance $3,374,627 $8,454,090 $9,700,115 $21,528,832

$0

$10,000,000

$20,000,000

$30,000,000

$40,000,000

$50,000,000

$60,000,000

$70,000,000

$80,000,000

$90,000,000

$100,000,000Cumulative Revenue through May 26, 2017

School Security, $2,758,125

Educational Technology, $12,173,280

Facility Renewal, $75,333,721

Contingency, $4,756,050

Revenue Allocation by GroupThrough May 2017

School Security

Educational Technology

Facility Renewal

Contingency

FY 15 FY 16 FY 17 Original Budget Adopted Budget

September $3,199,609 $3,353,222 $2,262,553 3,353,614$

October $2,726,679 $3,153,706 $2,421,489 2,857,921$

November $3,917,393 $4,401,920 $3,205,007 4,105,947$

December $2,860,140 $3,118,244 $2,209,087 2,997,806$

January $3,016,728 $3,411,939 $2,162,004 3,161,930$

February $4,729,646 $5,214,567 $3,025,599 4,957,296$

March $2,646,407 $2,861,364 $3,094,850 $2,268,501 2,999,088$

April $2,900,448 $3,083,363 $3,159,298 $2,591,085 3,231,773$

May $4,138,289 $4,776,156 $4,931,849 $3,531,292 5,006,044$

June $3,009,492 $3,074,797 $2,900,448 3,222,795$

July $2,948,278 $3,092,668 $3,245,400 3,241,526$

August $3,868,076 $4,332,049 $3,394,037 4,133,346$

Total $19,510,990 $41,670,592 $33,839,595 $33,216,502 $43,269,086

Total $95,021,177

MONTHLY REVENUE HISTORY

$0

$1,000,000

$2,000,000

$3,000,000

$4,000,000

$5,000,000

$6,000,000

Monthly Revenue Comparison

CY 15 CY 16 CY 17

MEMORANDUM

To: Independent Citizen Oversight Committee Members


Date: June 7, 2017

Re: Agenda Item G2 Sales Tax Expenditure Report

________________________________________________________________________________________

Attached are expenditure reports reflecting expenditures as follows:

Tab 1: Financial summary data is provided to include:

Overall summary by group with totals

Educational technology summary

District school security summary

Facility renewal summary

Summary of expenditures by category

Capital investment in sales surtax projects

Summary of expenditures by object code

Tab 2: Report from the District’s financial system reflecting all sales surtax (Fund 398) expenditures and

encumbrances from July 1, 2016 through May 26, 2017 (FY 17). This report only includes

labor/administrative charges through December 31, 2016.

Tab 3: Report from the District’s financial system reflecting all sales surtax (Fund 398) expenditures from

July 1, 2015 through June 30, 2016 (FY 16). This report DOES NOT include any FY 15 or FY 17

expenditures. The encumbrances have been moved to FY 2017 and are not included in any totals.

Tab 4: Report from the District’s financial system reflecting all sales surtax (Fund 398) expenditures in FY

15. This is provided for reference.

Tab 1

Expenditure Summary by Group and

School through May 26, 2017

Includes FY 15 and FY 16 Expenditures and FY 17

Expenditures and Encumbrances

Includes labor through December 31, 2016

Expensed FY 15 Expensed FY 2016 Encumbered FY 17 Expensed FY 17 Total Revenue to Date

Educational Technology 2,638.42$ 2,054,016.65$ 1,805,126.31$ 5,565,913.51$ 9,427,694.89$ $12,173,280.38 77%

District School Security 22,374.39$ 376,462.15$ 878,668.63$ 718,239.78$ 1,995,744.95$ $2,758,125.07 72%

Facility Renewal 2,734,970.15$ 15,273,989.80$ 38,170,899.58$ 16,811,225.12$ 72,991,084.65$ $75,333,720.54 97%

Total Sales Surtax 2,759,982.96$ 17,704,468.60$ 40,854,694.52$ 23,095,378.41$ 84,414,524.49$ $90,265,125.99 94%

Capital Funds on Projects ‐$ 388,052.94$ 5,045,125.12$ 796,321.82$ 6,229,499.88$

Total on Finance Report 2,759,982.96$ 18,092,521.54$ 45,899,819.64$ 23,891,700.23$ 90,644,024.37$

Percent of Revenue

Enc. & Exp.

Sales Surtax Summary through May 26, 2017

Updated 6/15/2017


Summary through May 26 2017

Attachment F

Educational

Technology FY 15 Expense FY 16 Expense

FY 17 Encumbrance to

May 26

FY 17 Expense to May

26

Total Encumbrance

and Expense to May

26 Balance

Allen Elementary 3101 147,961.00$ 13,598.62$ 4,876.00$ 19,294.33$ 37,768.95$ 110,192.05$

Andersen Elementary 1141 221,564.00$ 65,509.04$ 3,180.00$ 56,885.53$ 125,574.57$ 95,989.43$

Apollo Elementary 0061 201,654.00$ 17,701.71$ ‐$ 31,103.33$ 48,805.04$ 152,848.96$

Astronaut High 0161 138,419.00$ 17,480.42$ 28.48$ 43,916.66$ 61,425.56$ 76,993.44$

Atlantis Elementary 0201 882,272.36$ 53,487.76$ 56,372.84$ 677,175.25$ 787,035.85$ 95,236.51$

Audubon Elementary 4051 165,902.00$ 76,012.51$ 1,706.37$ 40,128.88$ 117,847.76$ 48,054.24$

Bayside High 2211 1,410,712.00$ 30,976.87$ ‐$ 39,975.58$ 70,952.45$ 1,339,759.55$

Cambridge Elementary 1041 181,424.00$ 14,382.92$ 9,540.00$ 17,994.15$ 41,917.07$ 139,506.93$

Cape View Elementary 5031 169,947.00$ 18,259.45$ 1,093.87$ 58,030.06$ 77,383.38$ 92,563.62$

Carroll Elementary 4121 242,162.00$ 14,189.54$ 17,550.00$ 19,336.32$ 51,075.86$ 191,086.14$

Central Middle 3021 1,114,934.00$ 14,331.15$ ‐$ 45,625.33$ 59,956.48$ 1,054,977.52$

Challenger 7 Elementary 0191 189,232.00$ 8,146.12$ 154.98$ 46,852.18$ 55,153.28$ 134,078.72$

Clearlake Middle 1031 145,294.00$ 154.99$ 8,992.19$ 9,147.18$ 136,146.82$

Cocoa Jr / Sr High 1121 349,192.00$ 24,124.14$ ‐$ 22,884.31$ 47,008.45$ 302,183.55$

Cocoa Beach Jr / Sr High 5011 453,689.00$ 21,623.91$ ‐$ 58,144.31$ 79,768.22$ 373,920.78$

Columbia Elementary 2131 242,743.00$ 3,823.15$ 121,110.00$ 10,290.65$ 135,223.80$ 107,519.20$

Coquina Elementary 0091 104,837.00$ 4,200.00$ 5,666.99$ 25,692.18$ 35,559.17$ 69,277.83$

Creel Elementary 6141 268,791.00$ 33,599.30$ 13,510.99$ 57,767.15$ 104,877.44$ 163,913.56$

Croton Elementary 3091 268,143.00$ 11,035.20$ 154.99$ 44,642.05$ 55,832.24$ 212,310.76$

DeLaura Middle 6012 257,362.00$ 10,861.71$ 155.00$ 41,978.00$ 52,994.71$ 204,367.29$

Discovery Elementary 2151 214,179.00$ 48,280.73$ 4,498.45$ 126,408.90$ 179,188.08$ 34,990.92$

Eau Gallie High 3011 403,106.00$ 27,759.60$ 155.00$ 45,026.44$ 72,941.04$ 330,164.96$

Edgewood Jr / Sr High 4021 120,568.00$ 19,082.34$ 4,876.00$ 41,454.34$ 65,412.68$ 55,155.32$

Endeavour Elementary 1051 117,859.00$ 13,735.48$ 155.00$ 10,154.16$ 24,044.64$ 93,814.36$

Enterprise Elementary 0301 254,178.00$ 8,749.53$ 155.00$ 45,444.16$ 54,348.69$ 199,829.31$

Fairglen Elementary 1091 206,562.00$ 4,199.00$ 26,307.11$ 72,086.81$ 102,592.92$ 103,969.08$

Freedom 7 Elementary 5021 154,381.00$ 6,749.60$ 155.00$ 22,122.16$ 29,026.76$ 125,354.24$

Gemini Elementary 6101 175,350.00$ 7,913.84$ 155.00$ 31,066.00$ 39,134.84$ 136,215.16$

Golfview Elementary 1071 169,907.00$ 10,559.78$ 155.00$ 55,616.15$ 66,330.93$ 103,576.07$

Harbor City Elementary 3061 149,051.00$ 7,043.96$ 5,879.00$ 26,396.17$ 39,319.13$ 109,731.87$

Heritage High 2311 145,901.00$ 20,607.15$ ‐$ 7,336.32$ 27,943.47$ 117,957.53$

Holland Elementary 6013 173,557.00$ 6,997.32$ 155.00$ 49,362.14$ 56,514.46$ 117,042.54$

Hoover Middle 6082 217,688.00$ 17,069.53$ 82,704.00$ 29,787.06$ 129,560.59$ 88,127.41$

Imperial Estates Elementary 0151 302,767.00$ 24,233.80$ 155.00$ 37,670.17$ 62,058.97$ 240,708.03$

Indialantic Elementary 6081 181,692.00$ 15,891.46$ ‐$ 19,304.32$ 35,195.78$ 146,496.22$

Jackson Middle 0141 187,367.00$ 9,096.00$ 155.00$ 17,347.18$ 26,598.18$ 160,768.82$

Jefferson Middle 4111 227,511.00$ 75,319.76$ 155.01$ 65,412.69$ 140,887.46$ 86,623.54$

Johnson Middle 3031 157,733.00$ 12,918.14$ ‐$ 6,174.35$ 19,092.49$ 138,640.51$

Jupiter Elementary 2191 218,023.00$ 17,058.78$ ‐$ 54,047.14$ 71,105.92$ 146,917.08$

Kennedy Middle 1101 177,349.00$ 9,096.00$ 87,095.07$ 25,983.01$ 122,174.08$ 55,174.92$

Lockmar Elementary 2111 147,174.00$ 11,833.36$ 155.00$ 29,059.99$ 41,048.35$ 106,125.65$

Longleaf Elementary 3131 651,054.73$ 15,264.39$ 60,919.22$ 534,170.32$ 610,353.93$ 40,700.80$

Madison Middle 0052 101,761.00$ 7,305.23$ 155.00$ 45,171.19$ 52,631.42$ 49,129.58$

Manatee Elementary 1161 243,699.00$ 31,175.00$ 155.00$ 55,694.99$ 87,024.99$ 156,674.01$

McAuliffe Elementary 2161 137,319.00$ 12,068.32$ 8,211.00$ 30,145.17$ 50,424.49$ 86,894.51$

McNair Middle 1081 168,685.00$ 7,542.70$ 17,705.00$ 34,774.98$ 60,022.68$ 108,662.32$

Meadowlane Intermediate Elementary 2031 109,942.00$ 10,129.15$ ‐$ 30,077.34$ 40,206.49$ 69,735.51$

Meadowlane Primary Elementary 2041 772,532.00$ 12,522.58$ 46,202.78$ 548,177.74$ 606,903.10$ 165,628.90$

Melbourne High 2011 1,823,849.00$ 39,267.34$ 662,534.67$ 698,377.78$ 1,400,179.79$ 423,669.21$

Merritt Island High 4011 714,657.00$ 25,210.24$ 155.00$ 38,985.16$ 64,350.40$ 650,306.60$

Mila Elementary 4031 158,201.00$ 8,122.40$ 154.99$ 18,403.19$ 26,680.58$ 131,520.42$

Mims Elementary 0101 143,241.00$ 8,712.00$ 154.99$ 14,730.18$ 23,597.17$ 119,643.83$

Oak Park Elementary 0051 222,907.00$ 60,474.30$ 23,537.29$ 56,628.41$ 140,640.00$ 82,267.00$

Ocean Breeze Elementary 6071 204,203.00$ 8,720.30$ 154.99$ 38,251.17$ 47,126.46$ 157,076.54$

Palm Bay High 2021 179,851.00$ 11,937.15$ ‐$ 5,593.36$ 17,530.51$ 162,320.49$

Educational Technology Summary 6/15/2017 Page 1


Summary through May 26 2017

Attachment F

Educational

Technology FY 15 Expense FY 16 Expense

FY 17 Encumbrance to

May 26

FY 17 Expense to May

26

Total Encumbrance

and Expense to May

26 Balance

Palm Bay Elementary 2081 371,027.00$ 5,597.00$ 153.99$ 18,201.19$ 23,952.18$ 347,074.82$

Pinewood Elementary 0181 172,347.00$ 7,844.41$ 3,969.99$ 40,002.18$ 51,816.58$ 120,530.42$

Port Malabar Elementary 2061 244,533.00$ 12,068.32$ 10,117.99$ 46,016.18$ 68,202.49$ 176,330.51$

Quest Elementary 3151 319,828.00$ 17,665.54$ 5,936.00$ 19,907.33$ 43,508.87$ 276,319.13$

Riverview School 0072 68,177.00$ 153.98$ 12,161.21$ 12,315.19$ 55,861.81$

Riviera Elementary 2171 234,639.00$ 11,149.60$ 6,089.98$ 48,832.19$ 66,071.77$ 168,567.23$

Rockledge High 1011 1,946,397.00$ 2,638.42$ 482,566.82$ ‐$ 225,597.66$ 710,802.90$ 1,235,594.10$

Roosevelt Elementary 5012 212,618.00$ 19,864.36$ 4,503.65$ 101,211.37$ 125,579.38$ 87,038.62$

Sabal Elementary 3071 157,384.00$ 20,459.47$ 57,533.00$ 33,550.38$ 111,542.85$ 45,841.15$

Satellite High 6011 78,500.00$ 19,221.15$ ‐$ 5,593.36$ 24,814.51$ 53,685.49$

Saturn Elementary 1131 233,887.00$ 16,494.88$ 84,495.00$ 17,387.60$ 118,377.48$ 115,509.52$

Sea Park Elementary 6051 200,172.00$ 37,593.90$ 153.98$ 47,747.00$ 85,494.88$ 114,677.12$

Sherwood Elementary 3041 163,187.00$ 12,315.14$ 4,452.00$ 27,925.35$ 44,692.49$ 118,494.51$

South Lake Elementary 0121 105,715.00$ 153.98$ 8,993.21$ 9,147.19$ 96,567.81$

South Pine Grove (South Alt. Learning Center) 0018 40,185.00$ ‐$ 4,777.71$ 4,777.71$ 35,407.29$

Southwest Middle 2122 424,911.00$ 12,919.14$ 203,940.30$ 52,034.15$ 268,893.59$ 156,017.41$

Space Coast Jr / Sr High 0302 489,748.00$ 27,925.02$ 11,448.00$ 52,706.78$ 92,079.80$ 397,668.20$

Stevenson Elementary 4071 354,274.00$ 18,480.00$ 153.98$ 37,671.19$ 56,305.17$ 297,968.83$

Stone Middle 2071 303,001.00$ 15,717.14$ 4,074.90$ 35,883.46$ 55,675.50$ 247,325.50$

Sunrise Elementary 2221 138,423.00$ 13,424.40$ 153.98$ 22,123.19$ 35,701.57$ 102,721.43$

Suntree Elementary 3121 106,429.00$ 14,298.84$ ‐$ 19,177.26$ 33,476.10$ 72,952.90$

Surfside Elementary 6061 87,836.00$ 5,922.14$ ‐$ 815.64$ 6,737.78$ 81,098.22$

Titusville High 0011 473,003.00$ 26,241.85$ ‐$ 45,411.03$ 71,652.88$ 401,350.12$

Tropical Elementary 4041 218,201.00$ 65,580.28$ 16,945.63$ 87,139.56$ 169,665.47$ 48,535.53$

Turner Elementary 2121 135,981.00$ 11,154.00$ 153.98$ 14,731.19$ 26,039.17$ 109,941.83$

Unallocated 6,361.18$ ‐$ 2,116.70$ 8,477.88$ (8,477.88)$

University Park Elementary 2051 385,978.00$ 13,930.38$ ‐$ 49,819.33$ 63,749.71$ 322,228.29$

Viera High 1171 377,616.00$ 37,920.05$ 12,084.00$ 45,940.36$ 95,944.41$ 281,671.59$

West Melbourne Elementary 2042 66,744.00$ 4,190.00$ 93,175.53$ 8,024.04$ 105,389.57$ (38,645.57)$

West Shore Jr / Sr High 3141 236,987.00$ 10,821.14$ ‐$ 6,755.33$ 17,576.47$ 219,410.53$

Westside Elementary 2212 211,546.00$ 11,314.60$ 28.48$ 45,570.69$ 56,913.77$ 154,632.23$

Williams Elementary 1151 494,213.00$ 8,986.12$ 16,768.42$ 48,940.61$ 74,695.15$ 419,517.85$

Total 2,638.42$ 2,054,016.65$ 1,805,000.81$ 5,565,913.51$ 9,427,569.39$

Error (South Area Ed. Center) 125.50$ 125.50$

Total (matches financial report) 2,638.42$ 2,054,016.65$ 1,805,126.31$ 5,565,913.51$ 9,427,694.89$

Project #380015 ‐ precedes numbering system

Contingency added

Attachment F Total All Years 25,365,000.00$

Educational Technology Revenue through May 26 11,136,713.66$

Educational Technology Spent and Encumbered through May 26 9,427,694.89$

Spent and Encumbered as a Percent of Revenue through May 26 85%

Percent of Program Spent and Encumbered through May 26 37%

Contingency Added through May 26 608,715.09$

Educational Technology Summary 6/15/2017 Page 2

District School Security Summary

through May 26, 2017

Attachment F

Security FY 15 Expense FY 16 Expense

FY 17

Encumbrance to

May 26

FY 17 Expense to

May 26

Total

Encumbrance

and Expense to

May 26 Balance

Allen Elementary 3101 74,651.00$ 3,249.18$ 7,907.80$ 11,156.98$ 63,494.02$

Andersen Elementary 1141 97,589.00$ 1,055.25$ 1,535.87$ 7,342.27$ 4,391.47$ 14,324.86$ 83,264.14$

Apollo Elementary 0061 146,259.00$ 304.50$ 124,896.00$ 271.74$ 125,167.74$ 21,091.26$

Astronaut High 0161 61,932.00$ ‐$ 2,695.08$ 6,649.41$ 9,344.49$ 52,587.51$

Atlantis Elementary 0201 182,921.00$ ‐$ 7,959.85$ 18,982.01$ 26,941.86$ 155,979.14$

Audubon Elementary 4051 22,156.55$ 1,027.40$ 18,108.52$ 243.03$ 2,996.43$ 22,375.38$ (218.83)$

Bayside High 2211 87,586.00$ ‐$ 3,262.25$ 7,829.99$ 11,092.24$ 76,493.76$

Cambridge Elementary 1041 21,041.00$ ‐$ 1,465.29$ 3,867.32$ 5,332.61$ 15,708.39$

Cape View Elementary 5031 15,949.00$ 1,426.66$ 4,350.77$ 273.93$ 5,496.19$ 11,547.55$ 4,401.45$

Carroll Elementary 4121 37,607.00$ ‐$ 1,636.07$ 4,129.17$ 5,765.24$ 31,841.76$

Central Middle 3021 56,797.00$ ‐$ 2,471.82$ 5,988.42$ 8,460.24$ 48,336.76$

Challenger 7 Elementary 0191 97,722.00$ 65.25$ 4,252.39$ 10,341.47$ 14,659.11$ 83,062.89$

Clearlake Middle 1031 31,165.00$ 1,356.37$ 3,388.87$ 4,745.24$ 26,419.76$

Cocoa Jr / Sr High 1121 96,299.00$ 857.26$ ‐$ 4,190.70$ 10,386.04$ 15,434.00$ 80,865.00$

Cocoa Beach Jr / Sr High 5011 121,666.00$ ‐$ 5,295.06$ 12,567.18$ 17,862.24$ 103,803.76$

Columbia Elementary 2131 141,860.00$ ‐$ 5,586.23$ 13,245.01$ 18,831.24$ 123,028.76$

Coquina Elementary 0091 20,161.00$ ‐$ 1,465.29$ 3,773.45$ 5,238.74$ 14,922.26$

Creel Elementary 6141 71,449.00$ ‐$ 3,108.89$ 7,474.35$ 10,583.24$ 60,865.76$

Croton Elementary 3091 86,395.00$ 1,142.35$ ‐$ 3,759.15$ 8,990.09$ 13,891.59$ 72,503.41$

DeLaura Middle 6012 68,261.00$ 1,348.87$ 28,304.85$ 13,848.47$ 3,453.08$ 46,955.27$ 21,305.73$

Discovery Elementary 2151 67,798.00$ 1,272.47$ 17,884.17$ ‐$ 47,415.58$ 66,572.22$ 1,225.78$

Eau Gallie High 3011 82,083.28$ ‐$ 3,572.43$ 8,552.81$ 12,125.24$ 69,958.04$

Edgewood Jr / Sr High 4021 106,560.96$ ‐$ 4,637.00$ 11,122.24$ 15,759.24$ 90,801.72$

Endeavour Elementary 1051 61,479.88$ ‐$ 2,675.95$ 6,550.29$ 9,226.24$ 52,253.64$

Enterprise Elementary 0301 73,196.44$ 43.50$ 3,184.70$ 7,854.16$ 11,082.36$ 62,114.08$

Fairglen Elementary 1091 30,168.00$ ‐$ 28,910.60$ 1,256.64$ 30,167.24$ 0.76$

Freedom 7 Elementary 5021 32,542.56$ ‐$ 1,758.07$ 4,455.67$ 6,213.74$ 26,328.82$

Gemini Elementary 6101 116,830.01$ 1,572.70$ 5,084.56$ 12,207.18$ 18,864.44$ 97,965.57$

Golfview Elementary 1071 65,656.00$ 857.26$ ‐$ 2,857.48$ 6,886.76$ 10,601.50$ 55,054.50$

Harbor City Elementary 3061 41,720.88$ ‐$ 1,815.83$ 4,684.78$ 6,500.61$ 35,220.27$

Heritage High 2311 93,029.04$ ‐$ 4,048.36$ 9,662.88$ 13,711.24$ 79,317.80$

Holland Elementary 6013 86,730.00$ 130.50$ 5,641.45$ 4,498.77$ 10,270.72$ 76,459.28$

Hoover Middle 6082 85,625.00$ 7,667.38$ 73,844.00$ (354.62)$ 81,156.76$ 4,468.24$

Imperial Estates Elementary 0151 27,124.56$ ‐$ 1,465.29$ 3,773.45$ 5,238.74$ 21,885.82$

Indialantic Elementary 6081 29,316.64$ ‐$ 1,758.04$ 4,594.07$ 6,352.11$ 22,964.53$

Jackson Middle 0141 76,501.00$ 87.00$ 28,065.00$ 3,372.56$ 31,524.56$ 44,976.44$

Jefferson Middle 4111 55,583.57$ 1,192.59$ 31,070.06$ ‐$ 23,757.42$ 56,020.07$ (436.50)$

District School Security 6/16/2017 Page 1



Attachment F


FY 17

Encumbrance to

May 26

FY 17 Expense to

May 26

Total

Encumbrance

and Expense to

May 26 Balance

Johnson Middle 3031 42,013.49$ ‐$ 1,828.15$ 4,801.46$ 6,629.61$ 35,383.88$

Jupiter Elementary 2191 50,363.86$ ‐$ 2,191.29$ 5,538.57$ 7,729.86$ 42,634.00$

Kennedy Middle 1101 115,771.00$ 571.17$ 108.75$ 41,713.88$ 41,791.24$ 84,185.04$ 31,585.96$

Lockmar Elementary 2111 50,557.40$ ‐$ 2,200.66$ 5,355.58$ 7,556.24$ 43,001.16$

Longleaf Elementary 3131 28,980.40$ ‐$ 1,261.92$ 3,254.32$ 4,516.24$ 24,464.16$

Madison Middle 0052 41,044.42$ ‐$ 1,785.44$ 4,616.07$ 6,401.51$ 34,642.91$

Manatee Elementary 1161 30,674.88$ ‐$ 1,335.07$ 3,339.17$ 4,674.24$ 26,000.64$

McAuliffe Elementary 2161 89,747.40$ ‐$ 3,906.17$ 9,330.07$ 13,236.24$ 76,511.16$

McNair Middle 1081 64,056.14$ ‐$ 2,787.67$ 6,724.57$ 9,512.24$ 54,543.90$

Meadowlane Intermediate Elementary 2031 33,261.12$ ‐$ 1,447.79$ 3,776.45$ 5,224.24$ 28,036.88$

Meadowlane Primary Elementary 2041 36,195.12$ ‐$ 1,575.23$ 4,074.01$ 5,649.24$ 30,545.88$

Melbourne High 2011 88,999.00$ 217.50$ 89,578.96$ 1,018.55$ 90,815.01$ (1,816.01)$

Merritt Island High 4011 80,758.58$ ‐$ 3,514.78$ 8,505.46$ 12,020.24$ 68,738.34$

Mila Elementary 4031 51,606.00$ 571.17$ ‐$ 2,246.28$ 5,548.96$ 8,366.41$ 43,239.59$

Mims Elementary 0101 55,024.00$ ‐$ 2,394.63$ 6,033.88$ 8,428.51$ 46,595.49$

Oak Park Elementary 0051 127,422.00$ 1,214.82$ 125,978.23$ ‐$ 228.24$ 127,421.29$ 0.71$

Ocean Breeze Elementary 6071 109,790.00$ 1,799.68$ 9,445.81$ 3,669.71$ 9,177.90$ 24,093.10$ 85,696.90$

Palm Bay High 2021 119,303.00$ ‐$ 5,192.73$ 12,436.26$ 17,628.99$ 101,674.01$

Palm Bay Elementary 2081 61,007.00$ 1,064.65$ 6,237.94$ 4,795.23$ 2,949.01$ 15,046.83$ 45,960.17$

Pinewood Elementary 0181 60,000.00$ 304.50$ 50,794.00$ 271.73$ 51,370.23$ 8,629.77$

Port Malabar Elementary 2061 52,818.23$ ‐$ 2,299.38$ 5,584.85$ 7,884.23$ 44,934.00$

Quest Elementary 3151 27,903.12$ ‐$ 1,214.17$ 3,145.06$ 4,359.23$ 23,543.89$

Riviera Elementary 2171 76,354.03$ ‐$ 3,322.47$ 8,152.63$ 11,475.10$ 64,878.93$

Rockledge High 1011 67,171.00$ 571.17$ ‐$ 2,922.81$ 7,255.94$ 10,749.92$ 56,421.08$

Roosevelt Elementary 5012 51,225.00$ 793.59$ 15,484.86$ 4,591.31$ 30,848.45$ 51,718.21$ (493.21)$

Sabal Elementary 3071 136,776.00$ 15,086.53$ 112,877.47$ (644.62)$ 127,319.38$ 9,456.62$

Satellite High 6011 127,433.00$ ‐$ 5,545.22$ 13,239.01$ 18,784.23$ 108,648.77$

Saturn Elementary 1131 75,639.00$ 43.50$ 44,880.65$ 228.23$ 45,152.38$ 30,486.62$

Sea Park Elementary 6051 99,544.00$ 1,029.74$ 36,445.64$ 18,691.54$ 44,115.79$ 100,282.71$ (738.71)$

Sherwood Elementary 3041 38,807.54$ 286.09$ ‐$ 12,817.34$ 25,229.87$ 38,333.30$ 474.24$

Southwest Middle 2122 52,353.12$ ‐$ 2,278.55$ 5,537.68$ 7,816.23$ 44,536.89$

Space Coast Jr / Sr High 0302 85,512.78$ ‐$ 3,720.63$ 9,290.12$ 13,010.75$ 72,502.03$

Stevenson Elementary 4071 20,914.92$ ‐$ 909.89$ 2,436.34$ 3,346.23$ 17,568.69$

Stone Middle 2071 74,853.18$ ‐$ 3,257.69$ 7,950.04$ 11,207.73$ 63,645.45$

Sunrise Elementary 2221 27,916.80$ ‐$ 1,214.79$ 3,059.44$ 4,274.23$ 23,642.57$

Suntree Elementary 3121 62,964.00$ 5,201.09$ 2,728.86$ 6,673.37$ 14,603.32$ 48,360.68$

Surfside Elementary 6061 65,775.00$ 65.25$ 2,862.35$ 7,197.35$ 10,124.95$ 55,650.05$




Attachment F


FY 17

Encumbrance to

May 26

FY 17 Expense to

May 26

Total

Encumbrance

and Expense to

May 26 Balance

Titusville High 0011 188,598.00$ 8,207.17$ 19,355.06$ 27,562.23$ 161,035.77$

Tropical Elementary 4041 84,463.20$ 1,105.80$ 46,202.64$ ‐$ 36,552.73$ 83,861.17$ 602.03$

Turner Elementary 2121 74,508.00$ ‐$ 3,242.65$ 7,784.58$ 11,027.23$ 63,480.77$

Unallocated 2,615.23$ 4,514.84$ ‐$ 1,522.50$ 8,652.57$ (8,652.57)$

University Park Elementary 2051 77,472.00$ ‐$ 3,371.12$ 8,085.11$ 11,456.23$ 66,015.77$

Viera High 1171 83,190.00$ ‐$ 3,620.15$ 8,752.08$ 12,372.23$ 70,817.77$

West Melbourne Elementary 2042 37,956.00$ ‐$ 36,317.18$ 1,221.42$ 37,538.60$ 417.40$

West Shore Jr / Sr High 3141 77,806.00$ ‐$ 3,385.18$ 8,119.05$ 11,504.23$ 66,301.77$

Westside Elementary 2212 26,149.00$ ‐$ 1,138.05$ 2,880.18$ 4,018.23$ 22,130.77$

Williams Elementary 1151 31,165.00$ 571.17$ ‐$ 1,356.34$ 3,475.89$ 5,403.40$ 25,761.60$

Total 22,374.39$ 376,462.15$ 878,668.63$ 718,239.78$ 1,995,744.95$

Contingency Added


District Security Revenue through May 26 2,523,268.02$

District Security Spent and Encumbered through May 26 1,995,744.95$



Contingency Added through May 26 (includes badging software) 108,686.56$


Facility Renewal Summary through

May 26, 2017

Attachment F

Facility Renewal FY 15 Expense FY 16 Expense

FY 17 Encumbrance

to May 26

FY 17 Expense to

May 26

Total

Encumbered and

Expensed

through May 26 Balance

In Sequence

Project

Out of

Sequence

Project

Contingency

Used on

Project Status

520 Compound 9343 1,082,676.00$ 2,610.00$ ‐$ 2,610.00$ 1,080,066.00$ X Office portable A/C replacement

Allen Elementary 3101 924,149.00$ 456,165.78$ 4,466.00$ 241,688.96$ 702,320.74$ 221,828.26$ X X Chiller component failure ‐ complete; replace gas hot water heater

Andersen Elementary 1141 3,558,232.00$ 49,298.95$ 719,447.33$ 1,565,170.38$ 339,296.13$ 2,673,212.79$ 885,019.21$ X X Completing facility renewal project; portable A/C ‐ roof summer 2017

Apollo Elementary 0061 1,907,957.00$ 104,120.71$ 1,647,863.19$ 49,202.74$ 1,801,186.64$ 106,770.36$ X Summer 2017 under construction

Astronaut High 0161 1,236,693.00$ ‐$ ‐$ ‐$ ‐$ 1,236,693.00$

Atlantis Elementary 0201 1,324,195.00$ 10,490.00$ 89,819.02$ 41,219.31$ 266,488.15$ 408,016.48$ 916,178.52$ X X Chiller replaced 2015, portable A/C

Audubon Elementary 4051 1,953,767.00$ 172,773.98$ 1,550,700.32$ 31,110.15$ 145,295.16$ 1,899,879.61$ 53,887.39$ X Completing project

Bayside High 2211 1,197,493.00$ 1,990.52$ 1,060,369.90$ 95,057.58$ 1,157,418.00$ 40,075.00$ X X Chiller replacement summer 2017 (w capital funding supplement)

Cambridge Elementary 1041 363,421.00$ ‐$ ‐$ ‐$ ‐$ 363,421.00$

Cape View Elementary 5031 1,634,684.00$ 162.07$ 682,367.67$ 49,280.80$ 855,454.37$ 1,587,264.91$ 47,419.09$ X Completing project

Carroll Elementary 4121 1,706,760.00$ 936,658.34$ 91,112.88$ 173,954.11$ 1,201,725.33$ 505,034.67$ X Chiller failure ‐ complete

Central Middle 3021 544,091.00$ ‐$ ‐$ ‐$ ‐$ 544,091.00$

Challenger 7 Elementary 0191 351,848.00$ ‐$ ‐$ ‐$ ‐$ 351,848.00$

Clearlake 1031 1,252,958.00$ 44,920.00$ ‐$ ‐$ 44,920.00$ 1,208,038.00$ X A/C component replacement

Cocoa Jr / Sr High 1121 4,646,551.00$ 5,847.00$ 41,129.75$ 32,835.60$ 79,812.35$ 4,566,738.65$ X X X A/C component, portable A/C replacement; DCP for summer 2018

Cocoa Beach Jr / Sr High 5011 1,485,441.00$ ‐$ ‐$ ‐$ ‐$ 1,485,441.00$

Columbia Elementary 2131 199,660.00$ 12,496.00$ 6,015.00$ 31,365.00$ 49,876.00$ 149,784.00$ X X Portable A/C replacement; heat pumps buildings 1 and 5, kitchen hood

Coquina Elementary 0091 1,665,714.00$ 27,707.24$ 53,225.00$ 73,699.83$ 154,632.07$ 1,511,081.93$ X X Portable A/C replacement; construction on hold until 2018 due to pricing, cafeteria condensing units

Creel Elementary 6141 1,850,969.00$ 13,868.63$ 22,800.00$ 131,620.55$ 168,289.18$ 1,682,679.82$ X X X Cooling tower and exhaust fan failure ‐ complete; RFP out for summer 2018 construction

Croton Elementary 3091 1,669,459.00$ ‐$ 20,020.00$ 19,174.38$ 39,194.38$ 1,630,264.62$ X RFP out for summer 2018 construction (design build)

DeLaura Middle 6012 2,805,242.00$ 1,138,021.54$ 750,382.35$ 187,486.44$ 558,260.89$ 2,634,151.22$ 171,090.78$ X Final phase summer 2017 construction ‐ capital supplement

Discovery Elementary 2151 2,532,815.00$ 7,600.82$ 675,673.30$ 168,203.17$ 1,196,801.08$ 2,048,278.37$ 484,536.63$ X X X Completing facility renewal, portable A/C replacement; WWTP summer 2017

Eau Gallie High 3011 1,808,929.00$ 273,960.05$ 6,363.00$ 96,415.46$ 376,738.51$ 1,432,190.49$ X X Sewer and portable A/C replacement; failed auditorium chiller ‐ complete

Edgewood Jr / Sr High 4021 407,257.00$ 21,700.00$ ‐$ 43,000.00$ 64,700.00$ 342,557.00$ X X Portable A/C replacement, A/C component replacement building 1

Educational Services Facility 9860 1,723,069.00$ 162.09$ 339,564.57$ ‐$ ‐$ 339,726.66$ 1,383,342.34$ X Failed windows, gutter and downspout replacement ‐ complete

Endeavour Elementary 1051 1,006,173.00$ 258,652.87$ 31,618.78$ 364,486.84$ 654,758.49$ 351,414.51$ X X Chiller and AHU failure ‐ complete

Enterprise Elementary 0301 481,201.00$ ‐$ ‐$ ‐$ ‐$ 481,201.00$

Fairglen Elementary 1091 3,235,939.84$ 15,241.66$ 2,596,387.62$ 414,846.42$ 3,026,475.70$ 209,464.14$ X X Summer 2017 under construction, portable A/C; failed air handling units

Freedom 7 Elementary 5021 381,134.00$ 72,924.61$ ‐$ 175,260.41$ 248,185.02$ 132,948.98$ X X Completing A/C component replacement

Gemini Elementary 6101 635,497.00$ 4,172.00$ ‐$ 51,800.00$ 55,972.00$ 579,525.00$ X X Portable A/C replacement; kitchen A/C

Golfview Elementary 1071 712,144.00$ 43,090.85$ 2,060.00$ 51,005.95$ 96,156.80$ 615,987.20$ X Chiller failure ‐ complete

Harbor City Elementary 3061 924,507.00$ 34,571.00$ 8,800.00$ 4,803.00$ 48,174.00$ 876,333.00$ X X Failed exhaust fans, A/C components and portable A/C replacement

Heritage High 2311 426,383.00$ ‐$ ‐$ ‐$ ‐$ 426,383.00$

Holland Elementary 6013 3,700,953.00$ 479.60$ ‐$ ‐$ 479.60$ 3,700,473.40$ X Failed exhaust fan replacement

Hoover Middle 6082 3,331,788.00$ 251,665.63$ 2,683,015.04$ 19,377.96$ 2,954,058.63$ 377,729.37$ X X Failed exhaust fan replacement and summer 2017 construction

Imperial Estates Elementary 0151 864,586.00$ ‐$ ‐$ ‐$ ‐$ 864,586.00$

Indialantic Elementary 6081 1,036,830.00$ 12,201.75$ 3,306.25$ ‐$ 15,508.00$ 1,021,322.00$ X A/C component replacement

Jackson Middle 0141 3,160,594.00$ 122,286.19$ 2,045,815.77$ 91,466.83$ 2,259,568.79$ 901,025.21$ X Summer 2017 under construction

Jefferson Middle 4111 3,450,294.00$ 18,247.03$ 1,810,924.63$ 142,343.42$ 1,401,423.64$ 3,372,938.72$ 77,355.28$ X Completing project

Johnson Middle 3031 3,366,491.00$ 4,172.00$ ‐$ 98,154.00$ 102,326.00$ 3,264,165.00$ X X A/C component replacement

Jupiter Elementary 2191 720,994.00$ 9,082.00$ 1,303.00$ ‐$ 10,385.00$ 710,609.00$ X X A/C component replacement, portable A/C replacement

Kennedy Middle 1101 2,754,228.00$ 13,080.33$ 2,152,976.55$ 342,503.14$ 2,508,560.02$ 245,667.98$ X X Summer 2017 under construction, including controls, ductwork

Lockmar Elementary 2111 1,864,637.00$ ‐$ 141,724.00$ 20,473.75$ 162,197.75$ 1,702,439.25$ X Replacing failed air handling units

Longleaf Elementary 3131 1,388,329.84$ ‐$ 27,746.40$ 190,670.38$ 218,416.78$ 1,169,913.06$ X X Fire alarm ‐ w/ET project ‐ underway

Madison Middle 0052 1,132,669.00$ ‐$ ‐$ ‐$ ‐$ 1,132,669.00$

Manatee Elementary 1161 834,432.00$ ‐$ ‐$ ‐$ ‐$ 834,432.00$

McAuliffe Elementary 2161 989,161.00$ 31,543.30$ 3,200.00$ 40,100.00$ 74,843.30$ 914,317.70$ X X Failed heat pumps, air handling units and portable A/C replacement

McNair Middle 1081 541,349.00$ ‐$ ‐$ 34,810.00$ 34,810.00$ 506,539.00$ X X Duct renewal

Meadowlane Intermediate Elementary 2031 1,758,395.00$ ‐$ 18,092.00$ ‐$ 18,092.00$ 1,740,303.00$ X X Portable A/C

Meadowlane Primary Elementary 2041 1,959,710.00$ ‐$ 44,989.04$ 72,848.26$ 117,837.30$ 1,841,872.70$ X HVAC supporting ET project, replace fan coil unit

Melbourne High 2011 6,981,134.00$ 102,917.84$ 5,581,604.81$ 1,135,792.16$ 6,820,314.81$ 160,819.19$ X X X A/C component replacement, portable A/C and summer 2017 construction

Merritt Island High 4011 1,472,577.00$ 122,688.54$ 1,840.00$ 91,535.07$ 216,063.61$ 1,256,513.39$ X X Failed auditorium chiller replacement ‐ complete

Mila Elementary 4031 1,524,078.00$ ‐$ 10,427.50$ 18,767.09$ 29,194.59$ 1,494,883.41$ X RFP out for summer 2018 construction (design build)

Mims Elementary 0101 409,198.00$ ‐$ ‐$ 28,090.00$ 28,090.00$ 381,108.00$ X Replace kitchen a/c and failed air handling unit building 2

Oak Park Elementary 0051 1,385,997.00$ 316,184.47$ 817,455.51$ 57,987.42$ 186,636.77$ 1,378,264.17$ 7,732.83$ X X Completing project; portable A/C

Ocean Breeze Elementary 6071 1,364,555.00$ 414,672.80$ 231,131.12$ ‐$ 2,603.85$ 648,407.77$ 716,147.23$ X Project complete except walkways to portables

Palm Bay High 2021 1,869,739.00$ 10,165.44$ 9,046.00$ 227,631.99$ 246,843.43$ 1,622,895.57$ X X Failed A/C component replacement ‐ complete; portable A/C

Palm Bay Elementary 2081 1,869,739.00$ 471,445.06$ 182,087.87$ 1,610.00$ 1,013,967.71$ 1,669,110.64$ 200,628.36$ X X Completing facility renewal project; portable A/C

Pinewood Elementary 0181 1,328,544.00$ 71,109.72$ 1,140,305.66$ 47,308.76$ 1,258,724.14$ 69,819.86$ X X Summer 2017 under construction, portable A/C, wastewater treatment, electrical

Port Malabar Elementary 2061 1,658,628.00$ 4,172.00$ 91,375.00$ 3,040.00$ 98,587.00$ 1,560,041.00$ X X Portable A/C replacement, air handling unit bldg 2 and lift station replacement w capital

Quest Elementary 3151 812,620.00$ 5,820.00$ 18,092.00$ 2,595.00$ 26,507.00$ 786,113.00$ X Portable A/C replacement

Riviera Elementary 2171 339,563.00$ ‐$ ‐$ ‐$ ‐$ 339,563.00$

Facility Renewal 6/16/2017 Page 1

Facility Renewal Summary through

May 26, 2017

Attachment F

Facility Renewal FY 15 Expense FY 16 Expense

FY 17 Encumbrance

to May 26

FY 17 Expense to

May 26

Total

Encumbered and

Expensed

through May 26 Balance

In Sequence

Project

Out of

Sequence

Project

Contingency

Used on

Project Status

Rockledge High 1011 3,535,384.00$ 10,876.00$ 28,540.00$ 62,777.78$ 102,193.78$ 3,433,190.22$ X X X Portable A/C, exhaust fans replacement; RFP out for summer 2018 construction

Roosevelt Elementary 5012 2,933,932.00$ 8,285.82$ 1,006,183.97$ 287,547.38$ 1,539,183.75$ 2,841,200.92$ 92,731.08$ X Completing project

Sabal Elementary 3071 2,070,752.00$ 191,544.51$ 1,711,526.66$ 36,359.58$ 1,939,430.75$ 131,321.25$ X X X Summer 2017 under construction, A/C components

Satellite High 6011 1,273,070.00$ 2,948.67$ 3,000.00$ 33,735.00$ 39,683.67$ 1,233,386.33$ X A/C component replacement, kitchen hood exhaust, media center ductwork

Saturn Elementary 1131 4,323,156.00$ 13,452.11$ 2,856,707.79$ 973,457.66$ 3,843,617.56$ 479,538.44$ X Summer 2017 under construction

Sea Park Elementary 6051 1,984,193.00$ 226.07$ 859,353.00$ 23,879.00$ 1,041,765.15$ 1,925,223.22$ 58,969.78$ X Completing project

Sherwood Elementary 3041 1,998,765.00$ 118,906.98$ 451,759.74$ 523,946.44$ 127,479.82$ 1,222,092.98$ 776,672.02$ X X Replaced chiller 2015, under construction summer 2017 to complete scope

Southwest Middle 2122 3,653,906.00$ 13,719.28$ 2,867,102.02$ 704,266.85$ 3,585,088.15$ 68,817.85$ X X Summer 2017 under construction, accelerated to construct w Turner, controls, piping

Space Coast Jr / Sr High 0302 1,357,503.00$ 8,440.00$ ‐$ ‐$ 8,440.00$ 1,349,063.00$ X A/C component replacement

Stevenson Elementary (*Choice) 4071 826,040.00$ ‐$ ‐$ ‐$ ‐$ 826,040.00$

Stone Middle 2071 5,745,259.00$ 122,993.22$ 4,706,573.28$ 305,113.45$ 5,134,679.95$ 610,579.05$ X X Failed A/C unit replacement and summer 2017 construction

Sunrise Elementary 2221 624,638.00$ ‐$ 4,523.00$ ‐$ 4,523.00$ 620,115.00$ X Portable A/C replacement

Suntree Elementary 3121 1,921,108.00$ 5,820.00$ ‐$ 2,595.00$ 8,415.00$ 1,912,693.00$ X Portable A/C replacement

Surfside Elementary 6061 1,004,632.00$ ‐$ 9,046.00$ ‐$ 9,046.00$ 995,586.00$ X Portable A/C replacement

Titusville High 0011 1,688,471.00$ 26,515.67$ 27,446.25$ 21,478.58$ 75,440.50$ 1,613,030.50$ X Building 19 and Building 12 roof failure, designed ‐ on hold due to cost

Tropical Elementary 4041 2,727,964.00$ 7,155.82$ 1,462,322.42$ 59,883.06$ 1,152,031.80$ 2,681,393.10$ 46,570.90$ X Completing facility renewal and A/C component replacement

Turner Elementary 2121 1,506,976.00$ 20,063.14$ 1,258,639.14$ 116,056.67$ 1,394,758.95$ 112,217.05$ X X X Portable A/C replacement and summer 2017 construction

Unallocated 1,336.65$ 40,075.53$ ‐$ 7,896.91$ 49,309.09$ (49,309.09)$

University Park Elementary 2051 1,268,676.00$ 5,125.00$ 9,046.00$ ‐$ 14,171.00$ 1,254,505.00$ X X A/C component replacement; portable A/C

Viera High 1171 3,660,675.00$ 14,550.00$ 4,523.00$ 6,465.00$ 25,538.00$ 3,635,137.00$ X Portable A/C

West Melbourne Elementary 2042 1,537,158.00$ 8,896.42$ 990,555.42$ 79,188.08$ 1,078,639.92$ 458,518.08$ X Summer 2017 construction

West Shore Jr / Sr High 3141 590,342.00$ 8,327.00$ 8,900.00$ 101,367.14$ 118,594.14$ 471,747.86$ X X Portable A/C replacement; numerous failing HVAC issues

Westside Elementary 2212 1,120,519.00$ 59,388.83$ 959,433.91$ 2,688.38$ 1,021,511.12$ 99,007.88$ X X Portable A/C replacement; chiller replacement summer 2017 construction

Williams Elementary 1151 1,622,769.00$ ‐$ 18,580.00$ 15,709.55$ 34,289.55$ 1,588,479.45$ X RFP out for summer 2018 construction (design build)

Total 2,734,970.15$ 15,273,989.80$ 38,170,899.58$ 16,811,225.12$ 72,991,084.65$

Includes contingency allocation


Facility Renewal Revenue through May 26 75,333,720.54$

Facility Renewal Spent and Encumbered through May 26 72,991,084.65$



Contingency allocated through May 26 3,238,639.52$

Facility Renewal 6/16/2017 Page 2

Fund School # School Category FY 16 Expense FY 17 Encumbrance FY 17 Expense Total

373 9532 Unallocated Facilities 500000 5,394.76$

360 3101 Roy Allen 520400 62,326.62$

373 4051 Audubon 520400 2,760.58$

375 4051 Audubon 520400 268.00$

373 3101 Roy Allen 520500 16,996.53$

373 0051 Oak Park 520600 2,108.27$

373 4041 Tropical 520600 44,198.37$

373 4111 Jefferson 520600 43,672.28$

373 6012 DeLaura 520600 523.07$

373 6071 Ocean Breeze 520600 12,976.81$

373 4041 Tropical 521600 51,840.28$

373 4111 Jefferson 521600 97,162.37$

373 4041 Tropical 530900 11,720.55$

373 0051 Oak Park 541300 28,493.47$

373 3011 Eau Gallie 551700 2,573.29$

373 4041 Tropical 600100 560.00$

373 4111 Jefferson 600200 156.25$

373 9721 Unallocated ET 650000 431.68$

373 1141 Unallocated Security 600000 70.18$




373 6071 Unallocated Security 600000 1,702.13$



373 4111 Jefferson 650300 39.88$

373 3101 Roy Allen 500000

377 2071 Stone 510100 5.66$ 20.04$

373 1091 Fairglen 510200 124.56$ 775.44$

376 2081 Palm Bay Elementary 510300 ‐$ 21,548.00$

377 2211 Bayside 510300 5,059.85$

360 3101 Roy Allen 520400 110,301.73$

366 2211 Bayside 520400 361,830.96$

367 6012 DeLaura 520400 103,665.00$

373 3011 Eau Gallie 520400 ‐$ 1,935.25$

373 3101 Roy Allen 520400 6,312.34$

373 4011 Merritt Island 520400 ‐$ 1,935.25$

374 2011 Melbourne 520400 5,140.79$

374 3071 Sabal 520400 32,917.00$

374 6082 Hoover 520400 38,905.00$

375 2011 Melbourne 520400 13,995.38$

375 2212 520400 433,044.61$

376 2011 Melbourne 520400 26,778.42$

377 1131 Saturn 520400 6,145.00$

377 2011 Melbourne 520400 1,685.41$

377 2071 Stone 520400 696.30$ 2,462.66$

377 2211 Bayside 520400 19,100.00$ 3,469.16$

377 2212 Westside 520400 42,980.00$

366 2211 Bayside 520500 305,426.09$

373 3101 Roy Allen 520500 18,573.47$

376 1101 Kennedy 520500 204,955.33$ 2,102.67$

376 2081 Palm Bay Elementary 520500 9,763.00$

377 2071 Stone 520500 397.55$ 1,406.07$

366 2211 Bayside 520600 626,732.32$

366 6012 DeLaura 520600 71,292.25$

367 6012 DeLaura 520600 1,645,586.75$

373 1091 Fairglen 520600 3,044.77$ 18,955.23$

373 4041 Tropical 520600 ‐$ 40,092.18$

373 4111 Jefferson 520600 ‐$ 31,866.54$

374 0141 Jackson 520600 13,892.00$

374 2021 Palm Bay High 520600 ‐$ 630.00$

375 6012 DeLaura 520600 49,711.05$

376 0051 Oak Park 520600 5,957.88$ 55,016.02$

376 2081 Palm Bay Elementary 520600 19,103.30$ 197,253.76$

377 2071 Stone 520600 666.55$ 2,357.47$

389 0051 Oak Park 520600 273.00$

389 0181 Pinewood 520600 273.00$

389 0201 Atlantis 520600 546.00$

389 1091 Fairglen 520600 546.00$

389 1171 Viera 520600 273.00$

389 2011 Melbourne 520600 546.00$

389 2021 Palm Bay HIgh 520600 546.00$

389 2031 Meadowlane Int. 520600 1,092.00$

389 2051 University Park 520600 546.00$

389 2221 Sunrise 520600 273.00$

389 3011 Eau Gallie 520600 273.00$

389 3151 Quest 520600 1,092.00$

389 6061 Surfside 520600 546.00$

376 2081 Palm Bay Elementary 521000 ‐$ 13,136.00$

377 2071 Stone 521000 60.44$ 213.75$

377 2071 Stone 521100 2.58$ 9.11$

366 2211 Bayside 521600 431,500.30$

373 4041 Tropical 521600 ‐$ 47,024.07$

373 4111 Jefferson 521600 0.01$ 70,896.89$

377 2071 Stone 521600 55.36$ 195.78$

377 2071 Stone 530700 171,606.82$ 4,737.97$

377 2071 Stone 530800 84.45$ 298.67$

373 4041 Tropical 530900 ‐$ 10,631.62$

377 2071 Stone 530900 6.73$ 23.81$

377 2071 Stone 541200 247.42$ 875.06$

366 2211 Bayside 541300 130,666.54$

367 2211 Bayside 541300 18,722.00$

373 0051 Oak Park 541300 2,627.32$ 17,396.54$

377 2071 Stone 541300 363.32$ 1,284.98$

377 2071 Stone 541500 15.26$ 53.96$

373 1091 Fairglen 551700 705.83$ 4,394.17$

373 1101 Kennedy 551700 2,047.15$ 10,284.39$

373 1131 Saturn 551700 343.82$ 2,302.68$

375 0181 Pinewood 551700 284,661.40$

375 3011 Eau Gallie 551700 4,109.87$

386 0121 South Lake 600100 2,661.29$ 1,461.71$

386 121 South Lake 600200 2,661.29$ 1,461.71$

373 4051 Audubon 600200 23.08$ 1,507.17$

373 4111 Jefferson 600200 ‐$ 114.01$

373 1041 Cambridge 650100 27,006.00$

377 2071 Stone 650300 108.98$ 385.46$

373 4111 Jefferson 650300 ‐$ 29.11$

Total 388,052.94$ 5,045,125.12$ 796,321.82$

Educational Technology 108.98$ 27,420.57$ 27,529.55$

School Security 5,345.66$ 4,544.60$ 9,890.26$

Facility Renewal 5,039,670.48$ 764,356.65$ 5,804,027.13$

5,045,125.12$ 796,321.82$ 5,841,446.94$

Capital Investment in Sales Surtax Projects

Updated 6/15/2017

FY 15 Expense FY 16 Expense FY 17 Encumbered FY 17 Expense Total

Facility Renewal

500000 2,734,970.15$ 495,515.80$ 1,497,536.90$ 575,837.40$ 5,303,860.25$

510100 208,179.98$ 238,633.26$ 88,001.64$ 534,814.88$

510200 67,009.20$ 153,306.34$ 93,829.61$ 314,145.15$

510300 83,285.25$ 501,006.91$ 507,502.66$ 1,091,794.82$

520000 181,762.46$ 14,170.00$ 7,957.83$ 203,890.29$

520400 3,967,658.26$ 8,749,387.65$ 3,027,592.77$ 15,744,638.68$

520500 1,226,535.49$ 3,145,696.87$ 1,048,248.17$ 5,420,480.53$

520600 5,677,939.89$ 10,461,149.16$ 6,957,517.49$ 23,096,606.54$

521000 400,583.26$ 335,508.19$ 423,677.76$ 1,159,769.21$

521100 37,483.81$ 56,853.36$ 16,728.56$ 111,065.73$

521600 72,894.90$ 2,955,963.58$ 350,815.22$ 3,379,673.70$

530700 452,992.68$ 4,936,859.73$ 1,268,275.02$ 6,658,127.43$

530800 19,003.06$ 287,371.42$ 39,566.25$ 345,940.73$

530900 259,725.50$ 590,597.53$ 113,501.25$ 963,824.28$

540000 15,289.74$ ‐$ 700.26$ 15,990.00$

541200 40,391.65$ 683,917.18$ 416,139.71$ 1,140,448.54$

541300 1,533,250.72$ 3,250,049.21$ 1,357,650.16$ 6,140,950.09$

541400 208,440.29$ 48,940.26$ 301,698.73$ 559,079.28$

541500 125,779.65$ 128,522.08$ 135,423.53$ 389,725.26$

551700 200,268.21$ 135,429.95$ 80,561.10$ 416,259.26$

Total Facility Renewal 2,734,970.15$ 15,273,989.80$ 38,170,899.58$ 16,811,225.12$ 72,991,084.65$

District Security

600000 22,374.39$ 149,552.17$ ‐$ 2,481.19$ 174,407.75$

600100 158,980.48$ 515,018.55$ 362,327.45$ 1,036,326.48$

600200 67,929.50$ 363,650.08$ 353,431.14$ 785,010.72$

Total District Security 22,374.39$ 376,462.15$ 878,668.63$ 718,239.78$ 1,995,744.95$


650000 2,638.42$ 9,543.92$ 35,806.77$ 6,278.41$ 54,267.52$

650100 501,376.78$ 522,106.90$ 1,457,157.82$ 2,480,641.50$

650200 1,157,582.76$ 213,098.65$ 2,643,046.14$ 4,013,727.55$

650300 385,513.19$ 1,034,113.99$ 1,459,431.14$ 2,879,058.32$

Total Educational Technology 2,638.42$ 2,054,016.65$ 1,805,126.31$ 5,565,913.51$ 9,427,694.89$

Sales Surtax Total 2,759,982.96$ 17,704,468.60$ 40,854,694.52$ 23,095,378.41$ 84,414,524.49$

Summary of Expenditures by Category

(Surtax Only ‐ Does Not Include Capital)

Updated 6/15/2017

Computer Equipment5% Contracted Site

Improvements2%

Contracted Reovation68%

In House Renovation0%

Renovation Professional Fees9%

Renovation Admininstration (In House)

1%

Owner Direct Purchases15%

Surtax Expenditures and Encumbrances by TypeThrough May 2017

Tab 2

Report from the District’s Financial System

Reflecting All Sales Surtax (Fund 398)

Expenditures and Encumbrances from July

1, 2016 through May 26, 2017 Labor is included through December 31, 2016

Pages 1‐16 are omitted because they are all zero

Tab 3


Reflecting All FY 16 Sales Surtax (Fund 398)

Expenditures from July 1, 2015 through

June 30, 2016

This report DOES NOT Include any FY 15 or FY 17

expenditures Includes labor through June 30, 2016

Tab 4


Reflecting All Sales Surtax (Fund 398)

Expenditures in FY 2015

MEMORANDUM



Date: June 7, 2017

Re: Agenda Item G3a – Overview of In‐Sequence Project Status

________________________________________________________________________________________

The attached table provides a brief status report of the whole school projects.

The list of relocatable classrooms receiving new air conditioning units this summer is attached. This is

funded through the $150,000 of facility renewal surtax contingency previously allocated. The units have

been downsized with bipolar ionization for higher energy efficiency and improved air quality. The Plant

Operations & Maintenance team is installing the units.

Also attached is a new draft project completion report for ICOC review. One of the challenges of this

type of report is that there is a significant time span between the completion of the majority of the work

and the complete financial close out of the project. Other minor projects – such as replacement of air

conditioning units in portables may also prevent “closing” the project completely. The attached draft is

included for discussion purposes.

Status of the Facility Renewal Priority List Updated as of June 16, 2017

Priority School Status

1 Ocean Breeze Facility renewal complete except covered walkways 2 Cape View Substantially complete 3 DeLaura Middle Substantially complete – Additional HVAC phase approved summer 2017 4 Audubon Substantially complete 5 Andersen Substantially complete HVAC – roof summer 2017 construction 6 Jefferson Middle Substantially complete 7 Roosevelt Substantially complete 8 Sea Park Substantially complete 9 Tropical Substantially complete 10 Palm Bay Elem. Substantially complete 11 Discovery Substantially complete 12 Oak Park Facility renewal complete 13 Saturn Under construction

14 Melbourne High Under construction

15 Sabal Under construction

16 Hoover Middle Under construction

17 Turner Under construction

18 Fairglen Under construction

19 Apollo Under construction

20 Stone Middle Under construction

21 Pinewood Under construction

22 West Melbourne Under construction

23 Jackson Middle Under construction

24 Sherwood Under construction

25 Kennedy Middle Under construction

26 Croton Design Criteria Package (DCP) complete – RFP out for 2018 construction

27 Southwest Middle Under construction

28 Rockledge High Design Criteria Package (DCP) complete – RFP out for 2018 construction

29 Williams Design Criteria Package (DCP) complete – RFP out for 2018 construction

30 Lewis Carroll Facility renewal mechanical scope completed summer 2016 (chiller failure)

31 Cocoa High Design Criteria Package (DCP) underway for 2018 construction

32 Mila Design Criteria Package (DCP) complete – RFP out for 2018 construction

33 Golfview Small scope – will handle with design/CM – partially complete 2016

34 Creel Design Criteria Package (DCP) underway for 2018 construction

35 Coquina Design underway due to failure – on hold until summer 2018 construction

Similar colors indicate schools are grouped into one project.

2017 Classroom Portable Air Conditioning Renewal Project

School

Atlantis ES T220 T227

Eau Gallie HS T452

Fairglen T222 T225

Meadowlane Intermediate T238 T242 T244 T250

Melbourne HS T453 T455

Oak Park ES T231

Palm Bay HS S205 S206

Pinewood ES T230

Quest ES T218 T226 T229 T233

Sunrise ES T461

Surfside ES T112 T113

University Park ES T350 T403

Viera HS T237

All Bard Units 3.5 Tons

Portable

Facility Renewal Project Status Total Attachment F Budget Covered Walkway Budget Contingency Added Design Admin Construction ODP Other Total Net Balance Comments

Ocean Breeze C 1 1,364,555$ 160,000$ 8,415$ 65,618$ 2,098$ 412,624$ 168,067$ ‐$ 648,407$ 564,563$ Started before surtax program

Cape View P2 1,634,684$ ‐$ ‐$ 176,585$ 29,306$ 1,107,441$ 273,771$ ‐$ 1,587,103$ 47,581$

DeLaura I3 Additional A/C work summer 2017

Audubon P2 1,953,767$ ‐$ ‐$ 85,363$ 32,397$ 1,470,436$ 311,684$ ‐$ 1,899,880$ 53,887$ Started before surtax program

Andersen I3 Roof summer 2017

Jefferson P2 3,450,294$ 300,934$ 36,168$ 2,598,027$ 415,595$ 3,966$ 3,354,690$ 95,604$

Roosevelt P2 2,933,932$ 296,962$ 28,154$ 2,318,262$ 189,538$ 2,832,916$ 101,016$ Exhaust fan issue pending + close out

Sea Park P2 1,984,193$ 127,662$ 39,420$ 1,280,883$ 354,820$ 122,213$ 1,924,998$ 59,195$

Tropical P2 2,727,964$ 262,574$ 35,500$ 2,063,467$ 297,808$ 14,888$ 2,674,237$ 53,727$

Palm Bay Elementary P2 1,869,739$ 265,600$ 20,815$ 39,235$ 13,555$ 1,125,504$ 490,816$ 1,669,110$ (44,156)$ Started before surtax program

Discovery P2 2,532,815$ 312,000$ 203,821$ 27,326$ 1,690,211$ 119,319$ 2,040,677$ 180,138$

Oak Park P2 1,373,147$ ‐$ 12,850$ 48,913$ 17,957$ 975,094$ 319,019$ 7,723$ 1,368,706$ 17,291$ Started before surtax program

Lewis Carroll I3 Electrical and code work incomplete

1 C = Closed2 P = Construction complete, close out pending3 I = Incomplete ‐ additional construction planned

Close out includes commissioning, audit to reconcile all costs, all labor charged, Board close out and all encumbrances/purchase orders closed

FACILITY RENEWAL PROJECT COMPLETION REPORT ‐ WORKING DRAFT ONLY JUNE 16, 2017 ‐ DO NOT USE/REPUBLISH

THIS IS A REVIEW DRAFT ONLY!!

MEMORANDUM



Date: June 16, 2017

Re: Agenda Item G3b – Replace at Failure/Out of Sequence/Contingency

________________________________________________________________________________________

Systems and components continue to fail out of sequence. In some cases, the failed components are not

included on the Sales Surtax Funded Detailed Report (Attachment F), so the use of contingency is

recommended. Project Management and Plant Operations and Maintenance staff meet at least monthly

to coordinate these projects. Where appropriate, the District’s Energy Conservation Engineer is also

consulted on the project. In addition, some critical components are under‐funded and need resources

in addition to what is budgeted in Attachment F.

The following is an update of projects since the April 2017 ICOC meeting:

Bayside High School: The science fume hoods need to be replaced. This will be funded through facility

renewal contingency.

Coquina Elementary: HVAC construction was planned for summer 2017; however, construction pricing

exceeded the engineer’s estimate and the budget. The project will be priced again outside of the

summer construction season. Additional building envelope issues were noted in a meeting with the new

administrative team at the school.

Educational Technology: Additional resources (contingency) may need to be applied to Sabal and Hoover

(summer 2017 construction projects) to address evolving HVAC and electrical infrastructure support.

Lockmar Elementary School: The ICOC was advised of 3 failing air handling units since October 2016. A

fourth unit is failing serving the building 2 restroom.

McAuliffe Elementary School: The media center and art room air handling units need to be replaced.

Satellite High School: The media center ductwork is failing and needs to be replaced.

Westside Elementary School: The ICOC was previously advised of the intended use of capital supplement

for the Westside Elementary School central mechanical plant and chilled water piping renewal, which

are failing but not scheduled until year 5. These are some in‐progress photos of the work to date.

Attachments:

Replace at Failure Projects – June 16, 2017

Contingency Use Report‐ Facility Renewal – Updated June 16, 2017

Contingency Use Report – Educational Technology – Updated June 16, 2017

Contingency Use Report – District School Security – Updated June 16, 2017

REPLACE AT FAILURE PROJECTSUpdated 6/16/2017

520 Compound 9343Replace failed Bard 4‐Ton wall hung AC unit in Portable

N910$2,610.00 5206

Air Conditioning & Air Distribution

Equipment Renewal10/15/2015 5 Yes Yes NA

Apollo ES 0061Additional 1,600 LF of 6' high aluminized chain link

fence$29,855.00 6001

Pedestrian Access and Safety

(Fencing)4/17/2017 2 No

Under

FundedNA

Atlantis ES 0201 ET Project Support (HVAC, Electirc, Fire Alarm) $322,088.405103 ‐ 5413 ‐

5414

Fire Alarm System Renewal ‐

Electrical Distribution System ‐

Electrical Components

6/20/2016 4 Yes Yes NA

Atlantis ES 0201Structured Cabling (Contingency Supplemental

Funding)$273,765.36 6501 Technology Building Cabling 6/16/2016 2 No

Under

FundedNA

Atlantis ES 0201 Replace failed chiller $49,804.00 5204 Central Mechanical Plant Renewal Summer 2015 4 Yes No NA

Bayside HS 2211 Replace failed chillers (Design) $44,734.00 5200/5413Mechanical Systems/Electrical

Distribution System1/28/2016 6 Yes No NA

Bayside HS 2211 Building envelope (Design) $83,862.00 5300 Building Envelope Systems 4/14/2017 6 Yes No NA

Bayside HS 2211 Building envelope ‐ lintel repair (Precon) $4,979.72 5300 Building Envelope Systems 6/15/1017 6 Yes No NA

Bayside HS 2211 Science Room fume hoods TBD 5216Air Supply & Exhaust System

Renewal6/9/2017 6 Yes No NA

Clearlake Ed. Ctr. 1031 Replace two 20‐Ton Trane units and AHU coils $44,920.00 5414Air Conditioning & Air Distribution


Cocoa HS 1121Labor to install previously purchased 4 Ton Bard Unit

Portable T‐347$1,675.00 5206


Equipment Renewal8/14/2015 3 Yes Yes Yes

Columbia ES 2131Install two water source heat pumps in Building 1,

Room 106 and Building 5, Room 505$33,580.00 5206


Equipment Renewal2/11/2017 5 Yes No NA

Columbia ES 2131 Replace kitchen hood exhaust fans (Design) $3,800.00 5216Air Supply & Exhaust System

Renewal3/21/2017 5 Yes Yes NA

Coquina ES 0091Remove and replace 10‐Ton package unit for the

Kitchen (Equipment)$14,231.00 5206



Coquina ES 0091Remove and replace 10‐Ton package unit for the

Kitchen (Design)$2,975.00 5206



Coquina ES 0091 Replace Trane condensing unit for Cafeteria $35,494.00 5204 Central Mechanical Plant Renewal 8/4/2016 3 Yes No NA

Coquina ES 0091 HVAC system design (chiller failure) $90,335.00 5206+Central Mechanical Plant Renewal

(and others)4/1/2016 3 Yes Yes NA

Creel ES 6141 Replace failed exhaust fans $15,407.00 5216Air Supply & Exhaust System

Renewal 3/31/2016 3 Yes No NA

Creel ES 6141 Replace Cooling Towers (Design) $12,820.00 5204 Central Mechanical Plant Renewal 12/2/2015 3 Yes Yes NA

Creel ES 6141 Replace Cooling Towers (Construction) $107,690.00 5204 Central Mechanical Plant Renewal 3/14/2016 3 Yes Yes NA

DeLaura MS 6012 Replace Kitchen failed exhaust fans TBD 5216Air Supply & Exhaust System

RenewalTBD 1 No Yes NA

Discovery ES 2151 Labor to replace eight Bard units in Building 10 $105,910.00 5206Air Conditioning & Air Distribution

Equipment Renewal8/27/2015 1 No Yes NA

Discovery ES 2151 Purchase eight Bard units for Building 10 (ODP) $69,614.00 5206Air Conditioning & Air Distribution


Eau Gallie HS 3011 Replace chiller in Auditorium (Design) $13,970.00 5206Air Conditioning & Air Distribution


Eau Gallie HS 3011 Replace chiller in Auditorium (Equipment) $171,000.00 5204 Central Mechanical Plant Renewal 1/25/2016 4 Yes No NA

Eau Gallie HS 3011 Replace chiller in Auditorium (BAS) $29,851.62 5205Cooling & Heating Control System


Eau Gallie HS 3011 Install sewer lift station $127,006.00 5517 Site Utility Systems 2/10/2016 4 Yes Yes NA

Edgewood Jr./Sr. HS 4021 Replace one 12.5 ton and one 10 ton unit in Building 1 $43,000.00 5206Air Conditioning & Air Distribution


PORTABLE

CLASSROOM

INCL in

ATTCH FOUT OF SEQ.YR SCHED.DATESCHOOL ATTACHMENT F DESCRIPTION

GROUP /

CATEGORYAMOUNTDESCRIPTIONFAC. #

1 of 5


PORTABLE

CLASSROOM

INCL in


GROUP /


Endeavour ES 1051 Replace existing chiller plant (Preconstruction CM ) $2,746.00 5204 Central Mechanical Plant Renewal 12/17/2015 4 Yes Yes NA

Endeavour ES 1051 Replace existing chiller plant (MEP Design) $51,900.00 5204 Central Mechanical Plant Renewal 12/16/2015 4 Yes Yes NA

Endeavour ES 1051 Replace failed chiller plant and related HVAC items $650,656.00 5204 Central Mechanical Plant Renewal 4/14/2016 4 Yes Yes NA

Endeavour ES 1051 Additional engineering services for HVAC upgrades $6,960.00 5200 Mechanical Systems 1/26/2016 4 No No NA

ESF 9860 Replace 61 windows $142,943.65 5300 Building Envelope Systems 1/19/2016 6 Yes Yes NA

ESF 9860 Replace gutters & downspouts $209,312.00 5307 Roofing System Renewal 5/4/2015 6 Yes Yes NA

Fairglen ES 1091 Replace 14 AHUs $261,719.00 5206Air Conditioning & Air Distribution

Equipment Renewal12/13/2016 3 No No NA

Freedom 7 ES 5021Kitchen/Cafeteria/Administration Office/Media Center

AC Modifications (Design)$17,420.00 5206


Equipment Renewal10/1/2015 5 Yes

Under

FundedNA

Freedom 7 ES 5021Kitchen/Cafeteria/Administration Office/Media Center

AC Modifications (Construction)

$203,716.00 +

Admin5206


Equipment RenewalPending 5 Yes

Under

FundedNA

Gemini ES 6101 Reverse doors for security $1,509.68 6000 District School Security 3/20/2016 4 Yes Yes NA

Gemini ES 6101Replace failed Trane DX split system feeding the

kitchen with new Carrier chilled water air handling unit$51,800.00 5206



Golfview ES 1071 Replace failed chiller $91,702.37 5206Air Conditioning & Air Distribution


Harbor City ES 3061 Replace failed exhaust fans (4) $831.00 5216Air Supply & Exhaust System


Harbor City ES 3061Replace failed Portable T‐119 R‐22 3.5‐Ton Bard wall

hung air conditioning unit$2,964.00 5206 Air Conditioning & Air Distribution

Equipment Renewal

7/30/2015 4 Yes Yes Yes

Harbor City ES 3061Labor to replace failed Portable T‐119 R‐22 3.5‐Ton

Bard wall hung air conditioning unit$2,125.00 5206 Air Conditioning & Air Distribution


Harbor City ES 3061Remove existing split system for kitchen and replace

with new like unit supplied by SBBC$8,800.00 5206 Air Conditioning & Air Distribution

Equipment Renewal

8/2/2016 4 Yes Yes NA

Harbor City ES 3061 Replace failed 10‐ton AC and condenser units $4,704.00 5203 Air Conditioning & Air Distribution

Equipment Renewal

6/23/2016 4 Yes Yes NA

Holland ES 6013 Replace failed exhaust fan $479.60 5116Air Supply & Exhaust System


Hoover MS 6082 Replace failed exhaust fans (2) $678.00 5216Air Supply & Exhaust System

Renewal7/29/2015 2 No Yes NA

Hoover MS 6082 Replace failed exhaust fans (2) $338.00 5216Air Supply & Exhaust System

Renewal7/29/2015 2 No Yes NA

Indialantic ES 6081 Replace failed Bard Q‐Tec Model QH602‐COZ $9,663.00 5206Air Conditioning & Air Distribution


Indialantic ES 6081 Labor to replace failed Bard Q‐Tec Model QH602‐COZ $5,845.00 5206Air Conditioning & Air Distribution


Jefferson MS 4111 Replace failed cooling tower $183,597.00 5204 Central Mechanical Plant Renewal Summer 2015 1 No Yes NA

Johnson MS 3031 Replace outside air unit ‐ Building 9 $102,679.00 5206Air Conditioning & Air Distribution


Kennedy MS 1101 Replace failed Building Automation System $255,158.00 5205 Building Automation System 11/22/2016 3 No No NA

Lewis Carroll ES 4121Replace failing chiller & central mechanical plant

components$79,414.00 5204 Central Mechanical Plant Renewal 12/16/2015 3 Yes Yes NA

2 of 5


PORTABLE

CLASSROOM

INCL in


GROUP /


Lewis Carroll ES 4121 HVAC Modifications (Surtax & Capital) $1,159,446.00 5204 Central Mechanical Plant Renewal 3/15/2016 3 Yes Yes NA

Lockmar ES 2111 Replace failed air handling units (Design) $4,180.00 5206Air Conditioning & Air Distribution


Lockmar ES 2111 Replace failed air handling units (Construction) $139,224.00 5206Air Conditioning & Air Distribution


Lockmar ES 2111 Ductwork redesign $2,500.00 5206Air Conditioning & Air Distribution


Lockmar ES 2111 Replace building 2 restroom air handling unit TBD 5206Air Conditioning & Air Distribution


Longleaf ES 3131 Replace failed fire alarm (Design) $4,946.85 5103 Fire Alarm System Renewal 1/19/2016 5 Yes No NA

Longleaf ES 3131 Replace failed fire alarm (Construction) $222,721.91 5103 Fire Alarm System Renewal 8/14/2016 5 Yes No NA

Longleaf ES 3131 Structured cabling $139,729.73 6501 Structured Cabling 4/14/2017 5 YesUnder

FundedNA

McAuliffe ES 2161 Replace 3 failed water source heat pump AC units $6,672.30 5206Air Conditioning & Air Distribution


McAuliffe ES 2161Replace 2 water source heat pump AC units in Bld. 4,

Room 406 above serving line$40,100.00 5206



McAuliffe ES 2161 Replace kitchen hood exhaust fans (Design) $3,200.00 5216Air Supply & Exhaust System


McAuliffe ES 2161 Replace Media Center air handling unit (Design) $2,800.00 5206Air Conditioning & Air Distribution


McAuliffe ES 2161 Replace Art Room air handling unit (Design) $2,600.00 5206Air Conditioning & Air Distribution


McNair Magnet MS 1081 Replace metal duct in Gymnasium with Duct Sox $34,705.00 5206Air Conditioning & Air Distribution


Meadowlane Primary 2041 Provide electric to support ET $11,816.00 5413 Electrical Distribution System 2/9/2016 5 Yes Yes NA

Meadowlane Primary 2041 Replace fan coil unit $28,216.85 5206Air Conditioning & Air Distribution


Melbourne HS 2011Replace three R‐22 split system AC units in the

Auditorium$66,725.00 5206



Melbourne HS 2011 Fencing (estimated) $25,000.00 6001Pedestrian Access and Safety

(Fencing)4/14/2017 1 No

Under

FundedNA

Merritt Island HS 4011 Replace chiller in Auditorium (Design) $13,970.00 5206Air Conditioning & Air Distribution


Merritt Island HS 4011 Replace chiller in Auditorium (Equipment) $171,000.00 5204 Central Mechanical Plant Renewal 1/25/2016 5 Yes No NA

Merritt Island HS 4011 Replace chiller in Auditorium (BAS) $29,851.62 5205Cooling & Heating Control System


Mims ES 0101 Replace air handling unit in Building 2 (Design) $3,040.00 5206Air Conditioning & Air Distribution


Mims ES 0101 Install Carrier ductless split system for kitchen $28,090.00 5206Air Conditioning & Air Distribution


Palm Bay HS 2021 Replace AC system in Weight Room/Law Academy $235,093.61 5206Air Conditioning & Air Distribution


Pinewood ES 181 Electrical system code deficiency $202,669.00 5101 Code Deficiency 2/14/2017 2 No No N/A

3 of 5


PORTABLE

CLASSROOM

INCL in


GROUP /


Pinewood ES 0181 Replace wastewater treatment plant (Design) $10,000.00 5517 Site Utility Systems 2/9/2016 2 No No NA

Port Malabar ES 2016 Replacement of air handling unit in Building 2 (Design) $3,040.00 5206Air Conditioning & Air Distribution


Port Malabar ES 2016Replacement of air handling unit in Building 2

(Equipment & Installation)$91,375.00 5206



Rockledge HS 1011 Replace failed exhaust fans $28,697.00 5216Air Supply & Exhaust System


Roy Allen ES 3101Replace failing chiller & central mechanical plant

components$50,700.00 5204 Central Mechanical Plant Renewal 12/16/2015 4 Yes Yes NA

Roy Allen ES 3101 HVAC modifications

$669,851.00

Surtax

$300,086.00

Capital

5204 Central Mechanical Plant Renewal 4/12/2016 4 Yes Yes NA

Roy Allen ES 3101 Replace gas hot water heater $1,269.40 5211 Water Heating System Renewal 4/14/2017 4 Yes No NA

Sabal ES 3071Replace failed Portable N‐939 R‐22 Bard wall hung air

conditioning unit ‐ 3 Tons$1,880.58 5206


Equipment Renewal7/21/2015 2 No Yes Yes

Sabal ES 3071Labor to replace failed Portable N‐939 R‐22 Bard wall

hung air condition unit ‐ 3 Tons$2,125.00 5206



Sabal ES 3071 Replace failed mini‐split unit $1,163.22 5206Air Conditioning & Air Distribution


Sabal ES 3071 Replace 1 failed Trane 10‐Ton AC unit $14,891.00 5206Air Conditioning & Air Distribution


Satellite HS 6011 Replace failed mini‐split unit $1,163.22 5206Air Conditioning & Air Distribution


Satellite HS 6011 Replace condenser and air handler Wrestling Room $1,785.45 5206Air Conditioning & Air Distribution


Satellite HS 6011 Replace 10 failed exhaust fans on Bld. 8‐Science Wing $33,735.00 5216Air Supply & Exhaust System


Satellite HS 6011 Replace kitchen hood exhaust fans (Design) $3,000.00 5216Air Supply & Exhaust System


Satellite HS 6011 Media Center ductwork TBD 5206Air Conditioning & Air Distribution


Sherwood ES 3041 Replace failed chiller $576,830.00 5204 Central Mechanical Plant Renewal Summer 2015 2 No Yes NA

Sherwood ES 3041 Public Access Control $16,918.54 6002 Public Access Control 4/14/2017 2 No Yes NA

Southwest MS 2122HVAC system renewal (Design Criteria Package

Combined with Turner ES)$51,800.00 5204 Central Mechanical Plant Renewal 4/2016 3 Yes Yes NA

Southwest MS 2122 Provide HVAC and electric to support ET $30,000.00 6503

Classroom Technology

Infrastructure (Electrical/HVAC

and Data)

4/14/2017 3 YesUnder

FundedNA

Southwest MS 2122Facility Renewal project (advanced to coincide with

Turner)$3.4 million All All facility renewal Summer 2017 3 Yes No NA

Southwest MS 2122 Supplemental funding for HVAC $300,000.00 5205/5206 Controls, chilled water piping Summer 2017 3 YesUnder

FundedNA

Space Coast JS HS 0302Replace failed Bard wall hung 4‐Ton R22 air

conditioning units (2) in Portables T214 & T219$6,050.00 5206



Space Coast JS HS 0302Labor to replace failed Bard wall hung 4‐Ton R22 air

conditioning units (2) in Portables T214 & T219$2,390.00 5206



4 of 5


PORTABLE

CLASSROOM

INCL in


GROUP /


Stone MS 2071Replace failed 4‐Ton R‐22 Bard wall hung air

conditioning unit ‐ Building 4 ‐ Room 408$4,804.00 5206



Stone MS 2071 Replace failed mini‐split unit $1,163.22 5206Air Conditioning & Air Distribution


Stone MS 2071Replace 2 4‐ton wall‐mounted AC units in Classroom

Nos. 407 & 502 (equipment only)$7,600.00 5206



Titusville HS 0011 Replace roofs on Buildings 12 & 19 (Design) $54,930.00 5307 Roofing System Renewal 12/14/2015 5 Yes Yes NA

Titusville HS 0011 Replace roof on Building 19 (Preconstruction) $4,220.00 5307 Roofing System Renewal 4/14/2017 5 Yes Yes NA

Tropical ES 4041 Replace failed split system unit in front office $7,675.00 5206Air Conditioning & Air Distribution

Equipment Renewal8/24/2015 2 No Yes No

Turner ES 2121Replace failed PortableT‐354 R‐22 Bard wall hung 4‐

Ton air conditioning unit$3,000.00 5206



Turner ES 2121Labor to replace failed Portable T‐354 R‐22 Bard wall

hung 4‐Ton air conditioning unit$2,125.00 5206



University Park ES 2051Replace failed Portable T‐352 R‐22 Bard wall hung 4‐

Ton air conditioning unit$3,000.00 5206



Various Schools VariousEquipment required to replace failed Bard units in

portables at various school locations$300,000.00 5206


Equipment Renewal11/17/2015 NA NA No Yes

Various Schools VariousEquipment required to replace failed Bard units in

portables at various school locations$150,000.00 5206


Equipment Renewal4/18/2017 NA NA No Yes

West Melbourne ES 2042 Lobby renovation $21,087.00 6002 Public Access Control 4/14/2017 2 NoUnder

FundedNA

West Melbourne ES 2042 Provide HVAC and electric to support ET $49,923.00 6503

Classroom Technology

Infrastructure (Electrical/HVAC

and Data)

4/14/2017 2 NoUnder

FundedNA

West Shore JS HS 3141Replace failed 10 Ton DX air conditioning unit in

Building 5$45,000.00 5206



West Shore JS HS 3141 Replace 3 rooftop units on Building 1 $35,760.00 5206Air Conditioning & Air Distribution


West Shore JS HS 3141 Replace 1 Package Unit in Kitchen area $19,681.00 5206Air Conditioning & Air Distribution


West Shore JS HS 3141Replace condenser units and air handling unit coils

serving Buildings 3 and 4 (Design)$3,950.00 5206



West Shore JS HS 3141Replace rooftop units serving the Media Center

(Design)$4,950.00 5206



Completed Projects

Not Included in Attachment F

University Park ES 2051Labor to replace failed Portable T‐352 R‐22 Bard wall

hung 4‐Ton air conditioning unit$2,125.00 5206 Yes Yes


Equipment RenewalYes48/6/2015

5 of 5

Contingency Use

Facility Renewal

as of 6/16/2017

Starting Balance through May 26, 2017 $3,969,330.58

Average Monthly Revenue $135,000

0201 Atlantis ES Chiller replacement (partial) (61,924.49)$

2211 Bayside HS Chiller replacement (partial contingency) design (44,734.00)$

2211 Bayside HS Building envelope issues design (83,862.00)$

2131 Columbia ES Air conditioning units ‐ buildings 1, 5 (33,580.00)$

0091 Coquina ES Replace Trane condensing unit for Cafeteria (87,424.49)$

6141 Creel ES Exhaust fans (16,907.00)$

3011 Eau Gallie HS Auditorium chiller (215,378.14)$

4021 Edgewood JS HS Front office A/C unit replacement (43,000.00)$

1051 Endeavour ES AHU replacement design (6,403.81)$

1091 Fairglen ES AHU (14) replacement (261,719.00)$

5021 Freedom 7 ES Replace 4 failed DX units (underfunded) (204,136.83)$

1071 Golfview ES Chiller Buildings 6 and 7 (91,702.37)$

1101 Kennedy MS Building Automation System (255,158.00)$

3131 Longleaf ES Fire alarm (223,014.84)$

1081 McNair Magnet MS Replace metal duct in gym with DuctSox (34,705.00)$

4011 Merritt Island HS Auditorium chiller (215,378.14)$

2021 Palm Bay HS Law academy and weight room HVAC (240,913.61)$

0181 Pinewood ES Wastewater treatment plant design (10,600.00)$

0181 Pinewood ES Electrical code deficiency (202,669.00)$

1011 Rockledge HS Exhaust fans (28,697.00)$

3101 Roy Allen ES Replace gas hot water heater (5,965.00)$

6011 Satellite HS Replace ten chemical exhaust fans Building 8 (33,735.00)$

2122 Southwest MS Chilled water piping, controls (estimated) (300,000.00)$

3141 West Shore JSHS Building 5 HVAC failure (45,000.00)$

3141 West Shore JSHS Replace failed condenser units, AHU coils buildings 3 and 4 (design) (3,950.00)$

3141 West Shore JSHS Replace roof top units ‐ media center (design) (4,950.00)$

3141 West Shore JSHS Replace one package kitchen unit (19,681.00)$

3141 West Shore JSHS Replace three rooftop units on Building 1 (35,760.00)$

Portable A/C Replacements (70 units) (287,599.00)$

Portable A/C Replacements (+/‐ 25 units) ‐ planned (150,000.00)$

Working Balance through May 26, 2017 $720,782.86

Planned Contingency Expenditures (necessary, but not included on Attachment F)

1031 Clearlake Education Center Fire Alarm TBD

0091 Coquina ES BAS, cooling tower TBD

1051 Endeavour ES AHU TBD

0051 Oak Park ES Water & sewer system renewal (underfunded) TBD

6071 Ocean Breeze ES Credit back to contingency Estimated 550,000.00$

0011 Titusville HS Roof vents, roof underfunded TBD

3141 West Shore JS HS HVAC Estimated (3,100,000.00)$

Contingency Use


as of 6/16/2017

Starting Balance through May 26, 2017 641,405.47$



0201 Atlantis Structured cabling (273,765.36)$

3131 Longleaf Structured cabling (139,729.73)$

2041 Meadowlane Primary Technology Infrastructure (HVAC/Electrical) (44,000.00)$

2042 West Melbourne Technology Infrastructure (HVAC/Electrical) (49,923.00)$

2122 Southwest Technology Infrastructure (HVAC/Electrical) (30,000.00)$

2131 Columbia Technology equipment (missed on Attch. F) (121,220.00)$

Balance as of May 26, 2017 (17,232.62)$

1011 Rockledge HighExcess funds in Attachment F ‐ available to reallocate

to ET contingency*957,908.94$

2011 Melbourne HighExcess funds in Attachment F ‐ available to reallocate

to ET contingency*151,641.00$

Working Balance 1,092,317.32$

*Has not been fully reallocated so as not to encumber funds

Contingency Use

District School Security

as of 6/16/2017

Starting Balance through May 26, 2017 $145,313.96



0051 Oak Park Security Project (14,389.29)$

0061 Apollo Fence (29,855.00)$

2011 Melbourne High Fence (estimated) (25,000.00)$

2042 West Melbourne Lobby renovation (21,087.00)$

3041 Sherwood Public access control (16,918.54)$

4041 Tropical Video Insight, fence & equipment (2,354.96)$

4051 Audubon Equipment (63.32)$

4111 Jefferson Equipment (1,104.33)$

Badging System Software Allocated to all schools (18,943.64)$

Total (129,716.08)$

Balance as of May 26, 2017 $15,597.88

MEMORANDUM



Date: June 16, 2017

Re: Agenda Item G4 – Educational Technology

________________________________________________________________________________________

Tom Fitzgerald, Director of Information Technology will provide an updated report at the ICOC meeting.

MEMORANDUM


From: Susan Hann, P.E., AICP Director Planning and Project Management

Date: June 16, 2017

Re: Agenda Item G5 – Project Reporting District School Security

________________________________________________________________________________________

The School Board approved the Guaranteed Maximum Price submitted by Wharton Smith under their

design build contract for district school security to complete the security projects at all remaining

schools. The program includes perimeter fencing, limiting access to a single point of entry and

modifications to the lobby area (counter modifications, reception area modifications, doors, locks, one

camera and monitor) to manage access to the interior of the school. The front entry lockdown capability

was added to the program and will be installed at all schools. The project will be substantially complete

by April 6, 2018.

The District has a new Director of Security, Major Andrew Walters, who will not be able to attend this

ICOC meeting. However, Wharton Smith will be attending and will make a brief presentation on their

proposed construction schedule.



Date: June 16, 2017

Re: Agenda Item G6 Miscellaneous Updates

________________________________________________________________________________________

Energy savings continue at Ocean Breeze Elementary where bipolar ionization has been implemented

since summer 2015. An updated graph reflecting reduced costs is attached. A similar graph for

Sherwood Elementary is attached, also reflecting energy cost savings.

Chris Gerber has been promoted to Project Manager and will be assisting with project management

responsibilities throughout the summer construction season. Bruce Lindsay, P.E. has joined the District

as the new Energy Manager.

A list of project managers and estimated costs for the summer 2017 projects is attached for reference.

July Aug September October November December January February March April May June

2014/15 $2,821.43 $7,402.57 $8,468.25 $8,782.28 $7,506.35 $7,350.22 $6,635.44 $6,872.62 $7,199.99 $7,987.69 $8,118.26 $4,162.52

2015/16 $5,169.41 $7,648.24 $6,557.39 $5,937.27 $5,325.35 $5,112.25 $4,259.77 $4,551.37 $4,600.74 $4,336.57 $4,954.51 $2,511.15

2016/17 $2,537.67 $5,757.21 $5,717.98 $4,841.80 $4,502.54 $4,299.35 $3,892.56 $4,934.74 $4,987.87 $4,486.87 $5,346.50

2015/16 Cost Reduction $1,910.86 $2,845.01 $2,181.00 $2,237.97 $2,375.67 $2,321.25 $2,599.25 $3,651.12 $3,163.75 $1,651.37

2016/17 Cost Reduction $283.76 $1,645.36 $2,750.27 $3,940.48 $3,003.81 $3,050.87 $2,742.88 $1,937.88 $2,212.12 $3,500.82 $2,771.76


2014/15 $2,821.43 $10,224.00 $18,692.25 $27,474.53 $34,980.88 $42,331.10 $48,966.54 $55,839.16 $63,039.15 $71,026.84 $79,145.10 $83,307.62

2015/16 $5,169.41 $12,817.65 $19,375.04 $25,312.31 $30,637.66 $35,749.91 $40,009.68 $44,561.05 $49,161.79 $53,498.36 $58,452.87 $60,964.02

2016/17 $2,537.67 $8,294.88 $14,012.86 $18,854.66 $23,357.20 $27,656.55 $31,549.11 $36,483.85 $41,471.72 $45,958.59 $51,305.09

2015/16 Cost Reduction $1,910.86 $4,755.87 $6,936.87 $9,174.84 $11,550.51 $13,871.76 $16,471.01 $20,122.13 $23,285.88 $24,937.25

2016/17 Cost Reduction $25,221.01 $26,866.37 $29,616.64 $33,557.12 $36,560.93 $39,611.80 $42,354.68 $44,292.56 $46,504.68 $50,005.50 $52,777.26

(Cumulative Cost Reduction beginning September 2015).

Monthly Cost Reduction beginning September 2015

$0.00

$1,000.00

$2,000.00

$3,000.00

$4,000.00

$5,000.00

$6,000.00

$7,000.00

$8,000.00

$9,000.00

$10,000.00


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#6071 Ocean Breeze Monthly Electric Expenditures

2014/15

2015/16

2016/17

$0.00

$10,000.00

$20,000.00

$30,000.00

$40,000.00

$50,000.00

$60,000.00

$70,000.00

$80,000.00

$90,000.00


YTD

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#6071 Ocean Breeze Cumulative Electric Expenditures

2014/15

2015/16

2016/17

8/2015: Bipolar Ionization

3041July Aug September October November December January February March April May June

2014/15 $2,084.87 $7,555.21 $11,016.43 $10,407.38 $9,105.11 $7,542.48 $6,371.00 $8,235.06 $9,825.12 $8,965.97 $9,732.62 $4,220.17

2015/16 $2,130.38 $9,346.97 $10,907.70 $8,961.50 $8,511.80 $10,859.54 $6,968.55 $7,861.32 $6,445.85 $5,323.59 $5,929.65 $2,380.75

2016/17 $1,913.44 $5,769.40 $7,116.82 $6,698.68 $6,698.68 $6,151.71 $5,435.83 $6,312.64 $7,636.90 $6,811.61 $7,019.21

2015/16 Cost Reduction $3,379.27 $3,642.38 $3,802.97 $1,839.42

2016/17 Cost Reduction $171.43 $1,785.81 $3,899.61 $3,708.70 $2,406.43 $1,390.77 $935.17 $1,922.42 $2,188.22 $2,154.36 $2,713.41


2014/15 $2,084.87 $9,640.08 $20,656.51 $31,063.89 $40,169.00 $47,711.48 $54,082.48 $62,317.54 $72,142.66 $81,108.63 $90,841.25 $95,061.42

2015/16 $2,130.38 $11,477.35 $22,385.05 $31,346.55 $39,858.35 $50,717.89 $57,686.44 $65,547.76 $71,993.61 $77,317.20 $83,246.85 $85,627.60

2016/17 $1,913.44 $7,682.84 $14,799.66 $21,498.34 $28,197.02 $34,348.73 $39,784.56 $46,097.20 $53,734.10 $60,545.71 $67,564.92

2015/16 Cost Reduction $3,379.27 $7,021.65 $10,824.62 $12,664.04

2016/17 Cost Reduction $12,835.47 $14,621.28 $18,520.89 $22,229.59 $24,636.02 $26,026.79 $26,961.96 $28,884.38 $31,072.60 $33,226.96 $35,940.37

Monthly Cost Reduction beginning March 2016

Cumulative Cost Reduction beginning March 2016.

$0.00

$2,000.00

$4,000.00

$6,000.00

$8,000.00

$10,000.00

$12,000.00


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Sherwood Monthly Electric Expenditures

2014/15

2015/16

2016/17

$0.00

$10,000.00

$20,000.00

$30,000.00

$40,000.00

$50,000.00

$60,000.00

$70,000.00

$80,000.00

$90,000.00

$100,000.00


YTD

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Sherwood Cumulative Electric Expenditures

2014/15

2015/16

2016/17

3/2016: Bipolar Ionization

Summer 2017 Project List

Surtax Capital Total

Project Project Manager Cell Office

Andersen roof ‐ Building 1 1,535,439$ 1,535,439$ Martin 321‐403‐2419 633‐3580 ext. 13066

Apollo ‐ Attachment F 1,771,791$ 1,771,791$ Johnson 321‐615‐8000 633‐3580 ext. 13062

Bayside chillers 1,012,363$ 1,916,056$ 2,928,419$ Martin 321‐403‐2419 633‐3580 ext. 13066

DeLaura ‐ additional a/c work 1,907,000$ 1,907,000$ Martin 321‐403‐2419 633‐3580 ext. 13066

Fairglen ‐ Attachment F 2,999,048$ 2,999,048$ Hudson 321‐698‐1372 633‐3580 ext. 13004

Hoover ‐ Attachment F 2,904,158$ 2,904,158$ Johnson 321‐615‐8000 633‐3580 ext. 13062

Jackson ‐ Attachment F 2,218,380$ 31,650$ 2,250,030$ Johnson 321‐615‐8000 633‐3580 ext. 13062

Kennedy ‐ Attachment F 2,598,429$ 212,058$ 2,810,487$ Hudson 321‐698‐1372 633‐3580 ext. 13004

Melbourne HS ‐ Attachment F 7,551,696$ 7,551,696$ Ault 321‐591‐2938 633‐1000 ext. 777

Melbourne HS ‐ serving line renovation (food services) 594,592$ 594,592$ Martin 321‐403‐2419 633‐3580 ext. 13066

Merritt Island HS ‐ pool repair 269,484$ 269,484$ Hudson 321‐698‐1372 633‐3580 ext. 13004

Merritt Island HS ‐ stormwater grant (reimbursement) 1,135,656$ 1,135,656$ Hudson 321‐698‐1372 633‐3580 ext. 13004

Pinewood ‐ Attachment F 1,212,477$ 285,690$ 1,498,167$ Johnson 321‐615‐8000 633‐3580 ext. 13062

Port Malabar ‐ sewer 290,289$ 290,289$ Martin 321‐403‐2419 633‐3580 ext. 13066

Sabal ‐ Attachment F 1,882,794$ 1,882,794$ Johnson 321‐615‐8000 633‐3580 ext. 13062

Saturn ‐ Attachment F 4,022,054$ 4,022,054$ Hudson 321‐698‐1372 633‐3580 ext. 13004

Sherwood Attachment F 514,208$ 514,208$ Hudson 321‐698‐1372 633‐3580 ext. 13004

Southwest ‐ Attachment F 2,760,173$ 2,760,173$ Ault 321‐591‐2938 633‐1000 ext. 777

Stone ‐ Attachment F 5,199,337$ 20,000$ 5,219,337$ Martin 321‐403‐2419 633‐3580 ext. 13066

Turner ‐ Attachment F 1,282,745$ 1,282,745$ Ault 321‐591‐2938 633‐1000 ext. 777

West Melbourne ‐ Attachment F 1,148,212$ 1,148,212$ Hudson 321‐698‐1372 633‐3580 ext. 13004

West Shore serving line renovation (food services) 488,977$ Martin 321‐403‐2419 633‐3580 ext. 13066

Westside building envelope 167,471$ 167,471$ Martin 321‐403‐2419 633‐3580 ext. 13066

Westside chiller 1,036,671$ 433,045$ 1,469,716$ Martin 321‐403‐2419 633‐3580 ext. 13066

Total 41,649,975$ 7,751,968$ 48,912,966$

District Security Hudson 321‐698‐1372 633‐3580 ext. 13004

Hann 321‐508‐9774 321‐633‐1000 ext. 446

Pending (not approved for construction as of May 30, 2017)

Coquina HVAC

Bayside building envelope (may be approved at July Board meeting)

Jackson roof/gym AC (may be approved at July Board meeting)

Titusville building 19 roof

Updated 5/31/2017

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